HomeMy WebLinkAbout18-4 Coffee wtih Council POLICY
Section Policy No. Page
3 ill COUNCIL POLICIES 18-4 1 of 2
Policy Title Date: Resolution
No.
COFFEE WITH COUNCIL March 13, 2018 82/18
Purpose:
To outline the procedures for intent, content, attendance, and scheduling of appointments for the Coffee with
Council meetings.
Coffee with Council meetings are intended as a method to communicate with local divisional ratepayers
matters of budgets, policy, bylaws, long term planning, and any other matter that are not specifically
delegated to a process or a procedure.
Policy Guidelines:
Scheduling
1. Coffee with Council meetings shall be scheduled through Administration, specifically the Kneehill
County Customer Service Representatives.
2. All Coffee with Council meetings will be scheduled with the Reeve, preferably the week or Monday
prior to the Council meeting date.This will allow the Reeve and/or Councillor in attendance to
prepare a report for Council regarding the content and attendance at the Coffee with Council with
meeting, and to present that report at the subsequent Regular Council meeting.Appendix "A"
attached to this policy indicates dates of the Coffee with Council meetings from January 1 through
to December 31.
3. All Coffee with Councillor meetings must be scheduled with the Reeve and/or Councillor no later
than 14 days prior to the proposed Coffee with Council meeting.
4. Should the Reeve or Divisional Councillor not be able to attend,then the Reeve or the Councillor
may select another Councillor to attend in their place.
5. The Coffee with Council meetings shall be scheduled for 30 minutes in length.
Attendance
1. The Reeve is automatically invited to all Coffee with Council Meetings.
2. The Divisional Councillor may be invited to attend at the Rate payers request.
3. A maximum of the Reeve and the Divisional Councillor, or invited alternate Councillor, will attend
Coffee with Council meetings.
4. A maximum of 2 Rate payers(does not apply to immediate family members who may attend) may
attend the Coffee with Council meetings. Any group larger than 2 ratepayers (excluding family
members) must arrange to meet with Council as a whole,through the delegation process, at a
Regular Council meeting.
POLICY
Section Policy No. Page
COUNCIL POLICIES 18-4 2 of 2
Policy Title Date: Resolution
No.
COFFEE WITH COUNCIL March 13,2018 82/18
Content
1. In reference to the Councillor Code of Conduct Bylaw no discussion of matters before the Municipal
Planning Commission,Subdivision and Appeal Board, or Assessment Review Board will be discussed at
the Coffee with Council meetings. Administration will confirm with the Rate-payer the content of the
discussion prior to scheduling the meeting.
2. No discussion of matters that have a public process will be discussed at the Coffee with Council
meetings, such as matters potentially before a Public Hearing, or other public processes that allow the
Rate-payer an opportunity to present their opinion.
3. No discussion of any legal matter or potential legal matter will allowed.
Reporting
1. The Reeve and/or Councillor in attendance will prepare a written report for the subsequent Regular
Council meeting and will present their report at the appropriate time during the regular Council
meeting.
Administration
1. The Chief Administrative Officer may, at the Reeve's and/or Councillor's request attend the meeting.
2. Administration, at the request of the Reeve and/or Councillor will provide as much background
material as necessary to allow the Reeve and/or Councillor to be well informed of the matter(s)to be
discussed.
h)
Jerry Wittsto Al 1-ioggan
Reeve CAO
Approved: February 13, 2018 82/18
Review Date: February 13,2021