HomeMy WebLinkAboutPost-Meeting Agenda Package - CoW_Dec02_2025COMMITTEE OF THE WHOLE POST-MEETING AGENDA
Tuesday, December 2, 2025, 8:30 a.m.
1600 2nd Street NE
Three Hills, AB T0M 2A0
https://www.youtube.com/@kneehillcounty48
Pages
1.Call to Order
1.1 Approval of Agenda
1.2 Approval of Minutes
1.2.1 Approval of the September 16, 2025 COW Meeting Minutes 2
2.New Business
2.1 2025 Third Quarter Variance Report 6
2.2 Environmental Services Overview 19
2.3 Policy Review Schedule 2026-2029 44
2.4 Road Committee Policy Creation 49
3.Closed Session
4.Adjournment
Committee of the Whole Minutes
September 16, 2025, 8:30 a.m.
1600 2nd Street NE
Three Hills, AB T0M 2A0
Council Present: Faye McGhee, Deputy Reeve
Debbie Penner, Councillor
Jerry Wittstock, Councillor
Carrie Fobes, Councillor
Laura Lee Machell-Cunningham, Councillor
Wade Christie, Councillor
Kenneth King, Reeve
Staff Present: Mike Haugen, Chief Administrative Officer
Mike Ziehr, Director of Infrastructure
Kevin Gannon, Director of Community Services
Theresa Cochran, Director of Corporate Services
Marika Von Mirbach, Manager of Financial Planning
Cody Dale-McNair, Asset Manager
Carolyn Van der Kuil, Legislative Services Manager
Rajeana Nyman, Property Tax & Utilities Administrator
Ming Hong, Peace Officer
Amber Hay, Peace Officer
_____________________________________________________________________
1. Call to Order
Deputy Reeve McGhee called the meeting to order at 8:30 a.m.
1.1 Approval of Agenda
Additions to the Agenda:
4.0 Closed Session
4.2 Disclosure harmful to Personal Privacy (ATIA-Section 20)
4.3 Disclosure harmful to Third Party (ATIA-Section 19)
Resolution: 165/25
Moved by: Councillor Christie
That the Committee of the Whole approve the agenda as amended.
CARRIED UNANIMOUSLY
Page 2 of 51
September 16, 2025
__________Initials
2
1.2 Approval of Minutes
1.2.1 Approval of the June 17, 2025, COW Meeting Minutes
Resolution: 166/25
Moved by: Reeve King
That the Committee of the Whole approves the adoption of the minutes
of the June 17, 2025, Committee of the Whole meeting, as presented.
CARRIED UNANIMOUSLY
3. New Business
3.1 Protective Services and RCMP Quarterly Report
Resolution: 167/25
Moved by: Councillor Cunningham
That the Committee of the Whole recommend to Council to accept the
Protective Services Report September 2025 as presented.
CARRIED UNANIMOUSLY
3.2 2026 Project Pre-Approvals
The Chair called for a recess at 9:50 a.m. and called the meeting back to
order at 10:15 a.m. with all previously mentioned members present.
Resolution: 168/25
Moved by: Councillor Wittstock
That the Committee of the Whole recommend to Council to approve the
proposed project pre-approvals, as presented.
CARRIED
3.3 2026 Capital Equipment Plan
The Chair called for a recess at 10:53 a.m. and called the meeting back to
order at 11:03 a.m. with all previously mentioned members present.
Resolution: 169/25
Moved by: Reeve King
That the Committee of the Whole recommend to Council to approve a
draw of $5,256,000 from the Capital Equipment Reserve to fund Capital
Equipment Plan purchases for 2026, including down payme nts made prior
to January 1, 2026, as required.
CARRIED
Page 3 of 51
September 16, 2025
__________Initials
3
Resolution: 170/25
Moved by: Councillor Wittstock
That the Committee of the Whole recommend to Council to consider
contributions of $3,600,000 to the Capital Equipment Plan reserve during
2026 operating budget deliberations.
CARRIED
3.4 Policy 16-20, Utility Billing
The Chair called for a recess at 11:52 a.m. and called the meeting back to
order at 12:40 p.m. with all previously mentioned members present.
Resolution: 171/25
Moved by: Reeve King
That the Committee of the Whole recommend to Council to update Policy
16-20 in alignment with today’s discussion.
CARRIED UNANIMOUSLY
Resolution: 172/25
Moved by: Councillor Christie
That the Committee of the Whole recommend to Council to request
Administration to bring back further information regarding our water
systems to a future Committee of the Whole Meeting.
CARRIED UNANIMOUSLY
3.5 Policy 15-2, Special Occasion & Milestone Recognition
Resolution: 173/25
Moved by: Councillor Cunningham
That this meeting goes into closed session at 1:33 p.m. for the following
reason(s).
Harmful to Personal Privacy (ATIA-Section 20)
CARRIED UNANIMOUSLY
Resolution: 174/25
Moved by: Councillor Christie
That Council return to open meeting at 1:35 p.m.
CARRIED UNANIMOUSLY
Page 4 of 51
September 16, 2025
__________Initials
4
1:35 p.m. - meeting recessed to allow return of public.
1:36 p.m. - meeting resumed.
Resolution: 175/25
Moved by: Councillor Penner
That the Committee of the Whole recommend to Council to approve the
Special Occasion & Milestone Recognition Policy, as amended.
CARRIED UNANIMOUSLY
4. Closed Session
The Chair called for a recess at 1:40 p.m. and called the meeting back to order at
1:52 p.m. with all previously mentioned members present.
Resolution: 176/25
Moved by: Councillor Cunningham
That this meeting goes into closed session at 1:52 p.m. for the following
reason(s):
Disclosure Harmful Personal Privacy (ATIA-Section 20)
Disclosure Harmful Personal Privacy (ATIA-Section 20)
Disclosure Harmful to Third Party (ATIA-Section 19)
CARRIED UNANIMOUSLY
Resolution: 177/25
Moved by: Councillor Christie
That Council return to open meeting at 2:20p.m.
CARRIED UNANIMOUSLY
2:21 p.m. - meeting recessed to allow return of public.
2:22 p.m. - meeting resumed.
5. Adjournment
The meeting adjourned at 2:23 p.m.
Faye McGhee, Deputy Reeve Mike Haugen, CAO
Page 5 of 51
Committee of the Whole
Discussion Report
Page 1 of 7
Version: 2023-01
Subject: 2025 Third Quarter Variance Report
Meeting Date: Tuesday, December 2, 2025
Prepared By: Marika von Mirbach, Manager of Financial Planning
Presented By: Marika von Mirbach, Manager of Financial Planning
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
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High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial Financial affairs of the municipality are governed by the Municipal Government Act
Council Bylaw/Policy: Internal policy states that Corporate Services will provide Council with a report for
the Second Quarter, Third Quarter, and Fourth Quarter.
BACKGROUND/PROPOSAL:
Council receives quarterly financial reports during the year. These reports are intended to inform Council
of financial transactions to date and how expenditure, revenue, and other financial indicators compare to
the annual operating budget and plan that Council previously approved.
The purpose of this report is to:
Report on the 2025 Operating Budget performance to date.
Report on the status of all approved 2025 Operating Projects.
Report on the status of all approved 2025 Capital Projects.
Provide other supplementary information on key financial indicators for the municipality.
This report is for the period ending September 30, 2025 (Third Quarter).
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The County is required under the Municipal Government Act (MGA) to approve both an Operating and
Capital budget which are balanced and fully funded. To achieve this, the budget is prepared on a fiscal
viability basis and is monitored and controlled to achieve the desired outcome of a balanced budget. As
such, all budgeted revenues must equal budgeted expenditures.
The budgeting process allows municipalities to prioritize projects, programs, and service levels based on
anticipated revenue and expenses. A municipality’s annual budget routinely consists of two components:
The Operating Budget plans for a municipality’s day-to-day expenditures (e.g., salaries, wages,
benefits, heat, electricity, and maintenance of buildings and infrastructure, etc.).
The Capital Budget plans for the purchase and financing of assets or improvement of
infrastructure (e.g., roads, water and wastewater facilities, county facilities, major projects, etc.)
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Committee of the Whole
Discussion Report
Page 2 of 7
Version: 2023-01
This RFD includes the following Financial Reports:
Operating Budget Summary by Function (Appendix A)
Operating Budget Summary by Department (Appendix B)
Operating Project Summary (Appendix C)
Capital Project Summary (Appendix D)
Cash and Investment Summary (Appendix E)
Reserve Continuity Schedule (Appendix F)
Operating Budget Summary by Function (Appendix A)
Appendix A provides Council with a corporate summary of the Operating Budget performance for the nine
months ending September 30, 2025, and explains unfavourable or favourable corporate results
forecasted to year-end.
Favourable results refer to revenues which have been received at a level above the budgeted amount or
expenditures which have been incurred at lower levels than were budgeted.
Unfavourable results refer to revenues which have been received at lower levels than the budgeted
amount, or expenditures which have been incurred at higher levels than were budgeted.
This section of the report will focus on Appendix A, which provides operating results by classifying the
revenue source or nature of expenditure. Appendix B, presented by organizational unit, provides
information on each department's individual performance; a high-level summary of the driving factors
behind departmental results is also included within this report.
The total net forecasted revenue/expenditure year-end result anticipates a surplus of $2,125,806. Of this
forecasted surplus, $929,930 ($1,610,687 year-end variance less second quarter reserve contribution of
$680,757) or 43.74% relates to the receipt of unbudgeted funds from investment revenues; this aligns
with the preliminary reserve strategy presented to Council in October of 2023. An additional $246,931
($1,367,829 year-end variance less second quarter reserve contributions of $1,120,898) or 11.62%
relates to the receipt of unbudgeted funds for the sale of capital equipment. The remaining projected
surplus on the core operating budget is $948,945, representing a 2.95% variance from the budget overall.
Revenue Summary - $3,018,263 favourable forecasted to the end of the year
The driving factors of the favourable revenue variance are:
i. Licenses and Permits - $18,452 unfavourable, relates to planning and development permits.
ii. Operating Grants - $7,500 unfavourable relates to a decrease in ASB grant support from the
province.
iii. Other Revenue - $47,468 unfavourable which primarily relates to industrial water licensing fees,
which have been under historical amounts this year.
iv. Sale of Goods and Services - $50,845 favourable, consisting of:
$97,000 favourable related to water charges.
$16,000 favourable related to campgrounds.
$10,000 favourable for planning department fees.
$6,000 favourable in peace officer call-out revenue.
$6,000 favourable in waste charges.
$4,000 favourable in various other revenues, including: safety codes, cemeteries, paid
parking, map sales, bylaw enforcement, weed inspections, oilfield permitting, and scrap
metal sales.
$72,000 unfavourable in bulk water sales.
$16,000 unfavourable for dust control revenues.
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Committee of the Whole
Discussion Report
Page 3 of 7
Version: 2023-01
v. Sales to Other Governments - $31,421 unfavourable, consisting of:
$18,000 favourable related to unbudgeted transfer site agreements.
$30,000 favourable for the Aqua 7 contract.
$75,000 unfavourable due to the Carbon management services contract not proceeding.
$4,000 unfavourable related to various revenues, including dispatch services, emergency
management reimbursements, and peace officer contracts.
vi. Rental Income - $2,463 unfavourable related to building rentals.
vii. Penalties and Fines - $84,435 favourable related to penalties on property taxes due to higher
than anticipated arrears balances.
viii. Property Taxes - $15,892 unfavourable related to assessment adjustments.
ix. Special Taxes and Frontage - $27,663 favourable, including:
$39,000 favourable related to riser connections, which are not included in the budget and
are typically contributed to reserves annually during fourth-quarter reporting.
$11,000 unfavourable due to adjustments in the Trochu special levy, which aligns with
the associated bylaw and the actual payment in 2024.
x. Return on Investments - $1,610,687 favourable. This variance aligns with the preliminary reserve
strategy presented to Council in October of 2023, whereby investment returns are intended to be
utilized as a reserve funding mechanism rather than an operating budget funding source. During
the Second Quarter Variance Report, Council motioned to contribute $680,757 of this variance to
reserves, representing the income above the expected amount as of June 30, 2025. This is
reflected under expenditures as a Contribution to Reserves.
xi. Capital Equipment Plan Sales - $1,367,829 favourable for the sale of capital equipment. During
the Second Quarter Variance Report, Council motioned to contribute $1,120,898 to the Capital
Equipment Plan Reserve, which is reflected under expenditures as a Contribution to Reserves.
All other revenue streams align with expectations; no significant year-end variances are anticipated.
Expense Summary $892,457 unfavourable forecasted to the end of the year.
The driving factors of the favourable expenditure variance are:
i. Contract Goods and Services - $315,749 favourable. This variance has several contributing
factors, including:
$68,000 favourable related to professional fees, a portion of this is due to a
reimbursement by the AUC for legal fees.
$63,000 favourable related to training, conferences, and memberships.
$48,000 favourable for advertising and PR.
$41,000 favourable for major maintenance.
$25,000 favourable for waste collection fees.
$20,000 favourable for the public land mowing contract.
$18,000 favourable for building repair and maintenance initiatives.
$13,000 favourable for freight and postage.
$12,000 favourable for land care programming.
$9,000 favourable for IT contracts.
$8,000 favourable for inspection services.
$6,000 favourable for election expenses.
$4,000 favourable for payment services.
$8,000 favourable in miscellaneous items across departments, including licenses and
permits, contracted grounds maintenance, land and building rentals, equipment rentals,
and urban garbage site expenses.
$16,000 unfavourable for contracted vehicle and equipment maintenance.
$7,000 unfavourable for Council training and conferences.
$4,000 unfavourable for insurance.
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Committee of the Whole
Discussion Report
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Version: 2023-01
ii. Materials, Goods, Supplies, and Utilities - $247,922 favourable. This variance has a number of
contributing factors, including:
$147,000 favourable related to shop supplies for maintenance on County vehicles and
equipment.
$69,000 favourable for fuel.
$59,000 favourable for general goods, small tools, and supplies across all departments.
$35,000 favourable for road maintenance supplies
$22,000 favourable for utilities.
$18,000 favourable for steel products like culverts and grader blades.
$11,000 favourable for utility department supplies.
$100,000 unfavourable for water for resale.
$13,000 unfavourable for dust control chemicals.
iii. Salaries and Wages - $274,370 favourable. This includes:
$145,000 favourable due to the Carbon management services contract not proceeding.
$129,000 favourable related to core salaries, group benefits, seasonal wages, overtime
and employee turnover.
iv. Provision for Allowances - $37,980 favourable relates to tax write-offs due to uncollectable
accounts.
v. Purchases from Other Governments - $9,545 unfavourable relates to an unbudgeted Drumheller
Waste Commission payment increase.
vi. Transfer to Other Governments - $17,236 favourable includes variances for fire agreements and
the Trochu special levy.
vii. Transfer to Individuals and Organizations - $25,484 favourable relates to grant programming not
anticipated to be fully utilized.
viii. Contributions to Reserves - $1,801,655 unfavourable reflects as an unfavourable variance but
represents reserve contributions - effectively contributions to County savings - made by Council
motion during the Second Quarter Variance report, which reflect re venues in excess of budget for
investment returns and the sale of capital equipment.
All other expenditure classes align with expectations; no significant year -end variances are anticipated.
Operating Budget Summary by Department (Appendix B)
Whereas Appendix A discussed the operational results by classification of revenue or nature of
expenditure, Appendix B provides an overview of operational results by department. This section will
highlight key trends affecting each department's year-end forecast.
Council
Revenues - N/A
Expenses - $35,548 favourable relates to favourable variances in contracted services, transfers
to other governments, and transfers to individuals and organizations, with an offsetting
unfavourable variance in salaries.
Corporate Items
Revenues - $3,042,965 favourable includes favourable variances in return on investments, capital
equipment sales and penalties and fines.
Expenses - $1,812,401 unfavourable relates to reserve contributions made in association with the
Second Quarter variance report because of favourable variances in return on investments and
capital equipment plan sales.
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Committee of the Whole
Discussion Report
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Version: 2023-01
Office of the CAO
Revenues - $75,000 unfavourable relates to the Carbon management services contract not
proceeding.
Expenses - $115,644 favourable primarily relates to the Carbon management services contract
not proceeding.
Corporate Services
Revenues - N/A
Expenses - $160,637 favourable includes variances in professional fees, contracted services,
materials, and salaries and benefits.
Transportation
Revenues - $73,417 unfavourable relates to industrial water licensing fees and dust control
revenues.
Expenses - $319,200 favourable primarily relates to variances in major maintenance, shop
supplies, fuel, and salaries.
Environmental Services
Revenues - $114,098 favourable relates to water connection fees, the sale of water, and sales to
other governments.
Expenses - $12,121 favourable includes favourable variances in contracted services, salaries,
materials, and supplies, which are partially offset by an unfavourable variance in the water
purchased for resale.
Facilities
Revenues - N/A
Expenses - $26,722 favourable includes favourable variances in contracted services, salaries and
materials.
Enforcement
Revenues - $6,595 unfavourable relating to peace officer callout services.
Expenses - $21,162 favourable relates to contracted services and salaries.
Fire
Revenues - $12,001 favourable relates to safety codes, and call revenue.
Expenses - $34,027 favourable relates to the provincial policing payment, contracted services,
and salaries.
Disaster
Revenues - $2,800 favourable relates to reimbursements for training facilitated by the County.
Expenses - $3,040 favourable relates to contracted services, and materials.
Planning
Revenues- $8,250 unfavourable relates to licenses and permits which is partially offset by
subdivision fees.
Expenses - $20,771 favourable includes variances in contracted services.
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Committee of the Whole
Discussion Report
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Version: 2023-01
Agricultural Services (ASB)
Revenues - $10,159 unfavourable relates to a reduction in provincial operating grants and
extension programming revenues.
Expenses - $79,589 favourable includes favourable variances in weed control chemicals, land
care programming, salaries and fuel, which are partially offset by an unfavourable variance in
community grants.
Parks
Revenues - $16,108 favourable relating to campground revenues.
Expenses - $34,849 favourable relates to materials and salaries.
Cemetery
Revenues - $3,712 favourable relates to plot sales.
Expenses - $3,364 favourable relates to materials and salaries.
Economic Development
Revenues – N/A
Expenses - $53,070 favourable relates to advertising and salaries.
Operating Project Summary (Appendix C)
The County is undertaking 23 operating projects in 2025. The specific details of each project, including
budget, expenditures to date, funding source, projected final cost, projected variance, start date,
projected end date, and comments on project status, are detailed in Appendix C.
Overall, Operating Projects have a projected favourable variance of $369,513 (~ 20% of the total
Operating Project budget); the contributing factors are:
Thirteen (13) have no projected variance based on the project progress as of September 30,
2025.
Ten (10) are projected to be completed under budget.
Any operating projects which are completed under budget will reduce the funds drawn from the
associated reserve. Any projects that may be completed over budget by a minor amount would be funded
by Council motion during the fourth quarter report with unutilized funds from completed projects.
Capital Project Summary (Appendix D)
The County is undertaking 31 capital projects in 2025. The specific details of each project, including
budget, expenditures to date, funding source, projected final cost, projected variance, start date,
projected end date, and comments on project status, are detailed in Appendix D.
Capital projects overall have a projected favourable variance of $1,330,006 (~8% of the total Capital
Projects budget); the contributing factors are:
Fourteen (14) have no projected variance based on the project progress as of September 30,
2025.
Seventeen (17) are projected to be completed under budget.
Any capital projects completed under budget will reduce the funding drawn from the allocated reserve or
the amount of grant funding utilized for the project. Any projects completed over budget by a minor
amount would be funded by Council motion during the fourth quarter report, with unutilized funds from
completed projects.
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Committee of the Whole
Discussion Report
Page 7 of 7
Version: 2023-01
Cash and Investment Summary (Appendix E)
The County continues to generate strong rates of return on its investments. As detailed in Appendix E,
the rate of return on cash investments ranges from 3.05% to 6.00% as of September 30, 2025. These
rates of return will decrease in the fourth quarter due to decreases in the prime interest rate.
Reserve Continuity (Appendix F)
This schedule tracks the movements, based on Council approvals, of each of the County’s reserves. The
financial information reported in this schedule will only change if:
Council approves new contributions, expenditures or amends project budgets.
Projects are completed under budget.
Unanticipated external funding, mainly grants, are approved post-budget.
These changes are reflected and reported on in the schedule as “Council Motions”.
Administration has included a column to display funds anticipated to be returned to reserves based on
estimated project surpluses/deficits. These transfers will not occur until projects are finalized or Council
approves motions to amend project funding; however, they have been included to align the various
appendices of this report.
FINANCIAL & STAFFING IMPLICATIONS:
The recommendations in this report will ensure a continuation of forward financial planning and value for
the dollar for ratepayers.
ATTACHMENTS:
Operating Budget Summary by Function (Appendix A)
Operating Budget Summary by Department (Appendix B)
Operating Project Summary (Appendix C)
Capital Project Summary (Appendix D)
Investment Report (Appendix E)
Reserve Continuity Schedule (Appendix F)
RECOMMENDATION:
That the Committee of the Whole recommend to Council to accept the 2025 Third Quarter Variance
Report for information.
APPROVAL(S):
Theresa Cochran, Interim Chief Administrative Officer Approved- ☒
Page 12 of 51
Appendix A: Operating Budget Variance
Report by Function
as at September 30, 2025
Q3 Expected Q3 Actual Q3 Variance 2025 Budget
Year End
Forecast
Forecasted Year
End Variance
Revenues
Licenses and Permits (90,075) (71,648) 18,427 (120,100) (101,648) 18,452
Operating Grants (216,247) (208,747) 7,500 (506,673) (499,173) 7,500
Other Revenue (60,825) (19,107) 41,718 (81,100) (33,632) 47,468
Sale of Goods and Services (1,438,459) (1,403,493) 34,966 (1,890,878) (1,941,723) (50,845)
Sales to Other Governments (146,620) (118,899) 27,721 (201,370) (169,949) 31,421
Rental Income (117,727) (116,624) 1,103 (141,000) (138,537) 2,463
Penalties and Fines (62,250) (146,559) (84,309) (83,000) (167,435) (84,435)
Property Taxes (27,710,295) (27,694,403) 15,892 (27,710,295) (27,694,403) 15,892
Special Taxes and Frontage (232,966) (260,630) (27,664) (248,985) (276,648) (27,663)
Return on Investments (575,088) (1,877,463) (1,302,375) (766,784) (2,377,471) (1,610,687)
Transfer from Reserves (277,650) (277,650) - (277,650) (277,650) -
Capital Equipment Plan Sales - (1,367,829) (1,367,829) (100,000) (1,467,829) (1,367,829)
Total Revenues (30,928,202) (33,563,052) (2,634,850) (32,127,835) (35,146,098) (3,018,263)
Expenses
Contract and General Services 2,719,915 2,170,199 (549,716) 3,574,017 3,258,268 (315,749)
Materials, Goods, Supplies, and Utilities 3,341,562 2,995,466 (346,096) 4,920,477 4,672,555 (247,922)
Salaries, Wages, and Benefits 8,474,939 8,200,570 (274,369) 11,497,974 11,223,604 (274,370)
Provision for Allowances 100,000 62,020 (37,980) 100,000 62,020 (37,980)
Purchases from Other Governments 325,174 398,219 73,045 784,900 794,445 9,545
Transfer to Other Governments 618,946 596,743 (22,203) 763,346 746,110 (17,236)
Transfer to Individuals and Organizations 238,407 225,686 (12,721) 321,007 295,523 (25,484)
Transfer to Local Boards and Agencies 135,466 135,465 (1) 135,466 135,465 (1)
Contributions to Reserves 9,280,648 11,082,303 1,801,655 9,280,648 11,082,303 1,801,655
Gravel (Inventory) Projects - - - 750,000 750,000 -
Total Expenses 25,235,057 25,866,670 631,613 32,127,835 33,020,292 892,457
Net (5,693,145) (7,696,382) (2,003,237) - (2,125,806) (2,125,806)
Page 13 of 51
Appendix B: Operating Budget Variance
Report by Department
as at September 30, 2025
Q3 Expected Q3 Actual Q3 Variance 2025 Budget
Year End
Forecast
Forecasted
Year End
Variance
Revenues
Council - - - - - -
Corporate Items (28,775,009) (31,509,664) (2,734,655) (29,400,955) (32,443,920) (3,042,965)
Office of CAO (56,250) - 56,250 (75,000) - 75,000
Corporate Services - - - - - -
Transportation (301,125) (227,708) 73,417 (341,500) (268,083) 73,417
Environmental (1,289,187) (1,306,653) (17,466) (1,733,563) (1,847,661) (114,098)
Facilities - - - - - -
Enforcement (20,325) (13,605) 6,720 (29,100) (22,505) 6,595
Fire (44,445) (59,352) (14,907) (65,970) (77,971) (12,001)
Disaster - (2,800) (2,800) - (2,800) (2,800)
Planning (103,575) (95,325) 8,250 (138,100) (129,850) 8,250
ASB (225,622) (215,463) 10,159 (228,747) (218,588) 10,159
Parks (106,063) (122,171) (16,108) (106,100) (122,208) (16,108)
Cemetery (6,600) (10,312) (3,712) (8,800) (12,512) (3,712)
Economic Development - - - - - -
Total Revenues (30,928,201) (33,563,053) (2,634,852) (32,127,835) (35,146,098) (3,018,263)
Expenses
Council 1,061,455 1,014,052 (47,403) 1,272,688 1,237,140 (35,548)
Corporate Items 6,002,684 7,811,263 1,808,579 6,216,934 8,029,335 1,812,401
Office of CAO 545,258 429,614 (115,644) 747,689 632,045 (115,644)
Corporate Services 2,117,533 1,919,057 (198,476) 2,797,993 2,637,356 (160,637)
Transportation 7,881,347 7,504,560 (376,787) 10,865,654 10,546,454 (319,200)
Environmental 2,570,375 2,552,479 (17,896) 3,443,707 3,431,586 (12,121)
Facilities 366,294 294,259 (72,035) 489,459 462,737 (26,722)
Enforcement 704,362 674,145 (30,217) 1,295,778 1,274,616 (21,162)
Fire 1,412,564 1,399,532 (13,032) 1,660,823 1,626,796 (34,027)
Disaster 33,636 31,771 (1,865) 45,391 42,351 (3,040)
Planning 472,602 451,831 (20,771) 637,186 616,415 (20,771)
ASB 930,885 769,943 (160,942) 1,207,866 1,128,277 (79,589)
Parks 770,506 707,601 (62,905) 953,460 918,611 (34,849)
Cemetery 55,513 51,949 (3,564) 73,046 69,482 (3,564)
Economic Development 310,043 254,612 (55,431) 420,161 367,091 (53,070)
Total Expenses 25,235,057 25,866,668 631,611 32,127,835 33,020,292 892,457
Net (5,693,144) (7,696,385) (2,003,241) - (2,125,806) (2,125,806)
Page 14 of 51
Budget Funding Source
Costs Incurred
to September
30, 2025
Q3 Projected
Final Cost
Projected
Variance Start Date Projected End
Date Q3 Comments on Project Status and Variance
1 Gravel Pit Drilling Investigation 253,000 Gravel reserve 24,100 24,100 (228,900) 2025-04-01 2025-12-01 Project review has been completed, unlikely that further costs will occur in
2025, dependent on negotiations with landowner.
2 Horseshoe Canyon Area Structure Plan
(ASP)
182,100 Transitional Funds reserve - 182,100 - 2025-08-31 2026-12-01 The Request for Proposal was released and will be reviewed the third week of
November. This project is funded 50% by a provincial funder.
3 Swalwell Infrastructure Master Plan 154,000 Environmental reserve 103,359 103,359 (50,641) 2025-03-01 2025-12-01 Report draft to be received early November
4 Parks & Recreation Needs Assessment 110,000 Parks reserve 35,040 75,000 (35,000) 2025-06-16 2026-01-31 Survey distribution in progress.
5 Equipment Rentals 104,500 Roads reserve 3,435 104,500 - 2025-01-01 2025-12-01 Keep budget until December 2025
6 Economic Development Sector Profiles 66,000 Transitional Funds reserve - 66,000 - 2025-10-01 2026-05-01 Phase 2 was set to launch through RFP has been paused.
7 Emergency Management Functional Exercise 40,000 Disaster Recovery reserve - 40,000 - 2025-06-01 2026-04-01 Project and event to take place in 2026 by end of March
8 Public Engagement for Land Use Bylaw 33,000 Transitional Funds reserve - 33,000 - 2026-02-02 2027-02-01 Project will be started in 2026 and budget amount will be dependant on Council
option chosen
9 Land Analysis 22,000 Transitional Funds reserve 17,250 22,000 - 2025-01-01 2025-08-31 The analysis is complete, costs are fully incurred. The internal review and
action plan is currently underway.
10 Webmap Migration and Enhancement 46,580 Transitional Funds reserve 37,040 37,040 (9,540) 2025-02-01 2025-11-01 Project completed, Council webmap completed. internal staff webmap rolling
out. Public webmap launch in January.
11 Fire Software 40,000 Contingency reserve - 40,000 - 2025-07-25 2025-12-25 Project still ongoing researching options.
12 Business Retention and Expansion 28,100 Transitional Funds reserve 259 28,100 - 2025-08-01 2025-12-31 BREWD Strategy is complete and projects are currently being designed and
funding sourced.
13 Economic Development Website 11,600 Transitional Funds reserve 10,928 11,600 - 2025-04-01 2025-12-31 Website pages will be developed in November/December and launched by
December 31, 2025.
14 Kneehill County Data Project 8,400 Transitional Funds reserve 6,750 7,500 (900) 2025-04-01 2025-12-31 Complete. The data has started to be incorporated into the existing site and
will carryover to full completion when the new website launches. No further
charges for this fiscal will be incurred.
15 Business Investment and Attraction 5,500 Transitional Funds reserve 100 5,500 - 2025-01-01 2025-12-01 Expenses to be incurred in Q3/Q4 and in alignment with SiteLink Conference.
16 Road Network Study 15,633 Revenue Stabilization 4,844 5,000 (10,633) 2025-01-01 2025-03-01 Report completed, no further costs anticipated.
17 Corporate Initiatives 250,000 Revenue Stabilization 54,019 250,000 - 2025-01-01 2026-12-31 Projects in progress include: asset management software progression, security
updates, and budgeting software.
18 Strategic Initiatives 100,000 Contingency 20,085 100,000 - 2025-01-01 2026-12-31 Ongoing initiatives include the governance model review.
19 Automation and Control Systems Master
Plan (SCADA)
6,132 Contingency 6,132 6,132 - 2024-07-14 2025-10-01 Final assessment report received.
20 Facility Condition Assessment and Asset
Retirement Obligation
210,614 Contingency - 200,000 (10,614) 2024-01-01 2027-12-01 FCA building assessments 2025 2/3 years done in Q1. Still waiting on reports
from contractor.
21 Utility Master Plan - Torrington 98,346 Water Reserve 82,850 82,850 (15,496) 2025-03-01 2025-12-01 Report draft to be received early November.
22 WaterCAD Implementation 5,500 Water Reserve - - (5,500) TBD TBD WaterCAD program is being re-evaluated.
23 Pavement Condition Assessment Report 22,289 Roads Reserve 2,573 20,000 (2,289) 2025-01-01 2025-11-05 Study is complete, final invoicing being received.
Total Operating Projects 1,813,294 408,762 1,443,781 (369,513)
Appendix C: 2025 Operating Project Summary as at September 30, 2025
Project Name
Page 15 of 51
Budget Funding Source
Costs Incurred
to September
30, 2025
Q3 Projected Final
Cost
Projected
Variance Start Date Projected End
Date Q3 Comments on Project Status and Variance
1 2,420,000 Roads reserve 30,223 2,420,000 - 2026-04-01 2026-10-01 This will be a carry-forward to 2026 for Construction
2 401,500 Bridges reserve 4,659 401,500 - 2025-09-01 2025-09-30 Project has been completed and final invoicing is underway. Anticipated in November 2025
3 330,000 Parks reserve - 82,000 (248,000) 2024-09-01 2025-09-30 This has been delayed until the Area Structure Plan has been completed.
4 81,289 RED Grant - 3,289
Revenue Stabilization
Reserve - 78,000
49,400 78,000 (3,289) 2024-10-01 2025-09-01 This has been completed and further work on the interpretive centre has been put on hold
until the Area Structure Plan is completed.
5 865,509 Bridges reserve 13,729 865,509 - 2025-11-01 2026-03-01 Project is awarded and is expected to be completed in Q1 2026
6 760,714 Bridges reserve 2,756 760,714 - 2025-11-01 2026-03-01 Project is awarded and is expected to be completed in Q1 2026
7 1,683,000 MSI / LGFF Grant 236,129 1,600,000 (83,000) 2025-06-01 2025-08-01 Project has been completed and final invoicing is underway.
8 291,500 Water reserve 30,115 291,500 - 2025-03-01 2025-12-01 Project has begun. Is scheduled to be completed within 2025
9 220,000 Bridges reserve 148,670 220,000 - 2025-02-01 2025-11-01 This project to be completed in November
10 198,000 Water reserve - 198,000 - 2025-08-01 2026-05-20 Will be carried over to 2026
11 121,000 Roads reserve - 121,000 - 2025-07-01 2025-07-01 Project complete. Payment processing in Q4.
12 44,000 Information
Technology reserve
- 40,872 (3,128) 2025-05-01 2025-05-16 Project completed
13 27,500 Buildings Capital
Replacement reserve
9,376 21,000 (6,500) 2025-06-01 2025-09-01 95% complete, waiting on electrical panel installation and final invoice
14 1,127,558 Capital Equipment
Plan reserve
1,127,401 (157) 2024-01-01 2025-12-31 Complete with the exception of one unit, a mower, which will be purchased in 2026.
15 5,120,000 Capital Equipment
Plan reserve
4,793,514 (326,486) 2025-01-01 2026-12-31 Utility Trailer, Medium Duty Sign Truck still in progress.
16 192,500 Roads reserve - 192,500 - 2025-08-01 2025-11-01 Will be completed in December 2025.
17 100,700 Information
Technology reserve
- 95,000 (5,700) 2025-01-01 2025-11-01 Only 1 printer left to purchase.
18 88,000 Bridges reserve 57,015 88,000 - 2025-04-01 2025-10-01 Consultants design scheduled for completion in December 2025.
19 77,000 Parks reserve 75,854 75,854 (1,146) 2025-04-01 2025-06-13 Project complete.
20 726,000 Environmental reserve 4,420 726,000 - 2025-02-01 2026-07-01 To be carried over to 2026. Still waiting for regulatory approval to proceed with water
treatment upgrade.
21 14,300 Roads reserve 10,000 10,000 (4,300) 2025-06-01 2025-06-01 Product received and no further costs expected in 2025.
22 424,246 Bridge Reserve 13,355 424,246 - 2026-04-01 2026-08-01 Construction is scheduled for November 2025. Will need to be carried forward into 2026
23 489,000 Building Capital
Replacement Reserve
77,288 180,000 (309,000) 2025-02-01 2025-10-01 Final inspections on fuel tank at carbon grader still. Awaiting final bill for solar light
installation for transfer site upgrades.
24 180,000 Roads Reserve - - (180,000) 2025-08-13 2025-08-13 Project was incorporated into Rural Road Construction.
25 22,000 Building Capital
Replacement Reserve
- - (22,000) 2025-04-01 2025-08-01 Project done internally by facilities and maintenance département.
26 82,500 Building Capital
Replacement Reserve -
27,500
CCBF Grant - 55,000
(lighting retrofit)
- 27,000 (55,500) 2025-08-01 2025-12-01 Elevator inspection and repairs to be completed. Lighting installed in Weich shop and old
shop. Eavestrough replacement cancelled, internal maintenance done instead.
27 44,000 CCBF Grant - 11,000 (33,000) 2025-08-01 2025-09-01 Gate replacement complete, awaiting final invoice. Storage shed retrofit cancelled,
determined to not be cost effective.
28 44,000 Contingency Reserve - 20,000 (24,000) 2025-08-01 2025-12-31 Work completed. Final invoices received.
29 9,800 Parks Reserve - 9,000 (800) 2025-08-15 2026-04-01 Awaiting input and direction from HSC Feasibility Study and Economic Development
Wayfinding/Marketing Plan. Will need to Carry over to 2026.
Have an outline for replacement structure, just need final content and branding direction.
30 44,000 Water Reserve - 20,000 (24,000) 2025-08-01 2025-10-01 Work completed. Final invoices received.
31 159,000 Building Capital
Replacement Reserve
- 159,000 - 2025-08-01 2025-10-01 The RGMA boiler replacement contract has been terminated due to contractor delays and
scheduling risks; the County will hire a new contractor to complete the work
Total Capital Projects 16,388,616 762,989 15,058,610 (1,330,006)
Swalwell Site Fencing
RMGA Boiler Replacement
Project Name
Administration and FCSS Parking Lot
Public Works Renovations
Three Hills Transfer Station Improvements
Wimborne Groundwater Filtration Upgrade
Armadillo Traffic Counters
BF 78559 (NW-8-31-25-4)
Transportation Facilities Projects
Gravel Road Reconstruction
2025 Capital Equipment Plan
2024 Capital Equipment Plan
Fuel Management System Replacement
Fencing of Wimborne and Linden Towers
Informational Sign Replacement (HSC)
Appendix D: 2025 Capital Project Summary as at September 30, 2025
Rural Road Reconstruction
BF #70988 (NW-15-28-21-W4) Liner
Horseshoe Canyon Site Selection and Design
BF #70576 (SW 25-32-25 4)
SCADA, HMI, PLC Pumphouse Upgrades
Horseshoe Canyon Interpretive Center/ Washroom
IT Capital Plan Purchases
BF #13480 (SW-36-33-25-W4)
Braconnier Picnic Shelter
Keiver's Lake Road Surface Upgrade
Council Chamber Refresh
Public Works Building Renovation
BF #72256 (SW-1-32-25-4)
Buffalo Jump Road Seal Coat
Hamlet of Huxley Wastewater Upgrades
Major Bridge Maintenance
Page 16 of 51
as at September 30, 2025
Bank Accounts
Balance as at
September 30,
2025
Interest
Rate
2025 Interest
Earned as at
September 30,
2025
Servus General Bank Account 14,140,723.89$ 3.90%445,968.37$
AUMA High Interest Savings Account 11,792,843.15$ 3.05%293,237.30$
National Bank Flex Account (formerly Canadian Western Bank Flex Account)17,633,824.94$ 3.30%451,250.78$
Investments
Investment Term
Market Value as at
September 30,
2025
Interest
Rate
2025 Interest
Accrued as at
September 30,
2025
1 - Affinity Credit Union GIC August 26, 2024 - August 27, 2025 -$ 4.40%313,668.47$
2 - Canadian Western Bank GIC July 21, 2023 - July 21, 2025 -$ 6.05%31,705.53$
3 - DUCA Credit Union GIC January 16, 2024 - January 16, 2026 4,615,532.95$ 6.00%198,044.80$
4 - National Bank GIC July 21, 2025 - July 21, 2027 11,424,096.01$ 3.12%66,985.17$
5 - WFC GIC August 27, 2025 - August 27, 2026 6,398,094.44$ 3.80%22,567.62$
6 - WFC GIC August 27, 2025 - August 27, 2027 5,017,512.33$ 3.76%17,512.33$
Appendix E: Cash and Investment Summary
Account
Page 17 of 51
Appendix F: Reserve Continuity
as at September 30, 2025
Q2 Pre-Approvals Other Motion #
IT 237,143 80,363 (144,700) 172,806 8,828 181,634
Transitional Funds 536,112 - (403,280) (38,500) 309/25 94,332 10,440 104,772
Capital Equipment Replacement 8,678,310 3,600,000 (6,247,558) 1,120,898 (5,256,000) 287/25 & 311/25 774,752 326,643 1,101,395
Disaster Recovery 836,024 150,000 (40,000) 946,024 946,024
Buildings Capital Replacement 2,991,550 481,500 (566,000) (159,000) 256/25 & 313/25 2,907,050 337,500 3,244,550
Gravel 2,699,528 350,000 (253,000) (2,695,000) 309/25 101,528 228,900 330,428
Roads 22,943,339 2,890,800 (3,054,589) (6,761,500) 309/25 16,018,050 186,589 16,204,639
Bridges 2,628,754 600,000 (2,759,969) (242,000) 309/25 226,785 226,785
Infrastructure 4,745,637 850,000 - 5,595,637 5,595,637
Water 5,686,605 277,985 (637,346) (1,650,000) 309/25 3,677,244 44,996 3,722,240
Water Service Area 5,870,638 - - 5,870,638 5,870,638
Environmental 1,950,541 - (880,000) 1,070,541 50,641 1,121,182
Municipal 160,726 - - 160,726 160,726
Parks 999,381 - (526,800) 680,757 286/25 472,581 284,946 757,527
Contingency 1,788,972 - (400,746) (560,000) (300,000) 309/25 & 314/25 828,226 110,614 938,840
Hamlet Infrastructure 3,305,609 - - 3,305,609 3,305,609
Revenue Stabilization 7,311,476 - (621,283) 6,690,193 13,922 6,704,115
Total 73,370,345 9,280,648 (16,535,271) 1,801,655 (17,203,000) (459,000) 48,912,722 1,604,019 50,516,741
2025 Opening
Balance
2025 Operating
Budget
Contributions
2025 Draws 2025 Available
Balance
Projected Surplus
/ (Deficit) of 2025
Projects
2025 Projected
Year-End
Available Balance
Council Motions
Page 18 of 51
Committee of the Whole
Discussion Report
Page 1 of 1
Version: 2023-01
Subject: Environmental Services Overview
Meeting Date: Tuesday, December 2, 2025
Prepared By: John McKiernan, Manager of Utilities
Presented By: John McKiernan, Manager of Utilities
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☒ ☐
☒
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- Provincial Code of Practices
Water Act
Standards and Guidelines for Municipal Waterworks, Wastewater and Storm Drainage
Systems
Council Bylaw/Policy (cite)- Water and Wastewater Bylaw
Solid Waste Bylaw
BACKGROUND/PROPOSAL:
As part of the orientation schedule for municipal election 2025, this is a general over of the Environmental
Services department.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
See presentation as attached
FINANCIAL & STAFFING IMPLICATIONS:
No identified financial or staffing implications from this presentation
ATTACHMENTS:
Environmental Services Presentation
RECOMMENDATION:
That the Committee of the Whole acknowledges receipt of the Environmental Services Presentation as
presented.
APPROVAL(S):
Theresa Cochran, Interim Chief Administrative Officer Approved- ☒
Page 19 of 51
Page 20 of 51
DEPARTMENT OVERVIEW
Answer: Six rotations
Water & Wastewater
•Five fulltime employees
•Employees are certified Operators (one OIT).
Solid Waste
•1 Full Time, 4 Part Time Employees
•1 Certified Landfill Operator
Water
Treatment
Water
Distribution
Wastewater
Treatment
Wastewater
Collection
Level I 2 2 2 3
Level II 2 2 1 1
Page 21 of 51
Key Responsibilities and Tasks
•Managing areas of water, wastewater, landfill and transfer stations.
Relevant Legislation
•All operators must be Provincially certified in the appropriate disciplines
(water/wastewater/landfill)
•Provincial Regulations
•Water Act
•Standards and Guidelines for Municipal Waterworks, Wastewater and Storm Drainage Systems
•Code of Practice for a Waterworks System Consisting Solely of a Water Distribution System
•Code of Practice for Waterworks Systems Using High Quality Groundwater
•Code of Practice for Wastewater Systems Using a Wastewater Lagoon
•Code of Practice for Landfills
•Federal Regulations
•Guidelines for Canadian Drinking Water Quality
•Wastewater Systems Effluent Regulations
Page 22 of 51
Water Systems
•13 licensed water systems
•Approximately 900 km’s of water pipeline
•9 water reservoirs/pumphouses
•Two Booster stations
•5 Bulk water stations
•2 ground water systems, 11 surface water systems.
Water for the 11 systems is supplied by either the Town
of Drumheller or the Town of Three Hills
Page 23 of 51
CURRENT UTILITY ACCOUNTS
SYSTEM ACTIVE ACCOUNTS INSTALLED SERVICES CONNECTION RATE
Hamlet of Huxley 45 45 100%
Hamlet of Swalwell 58 58 100%
Hamlet of Torrington 103 103 100%
Hamlet of Wimborne 28 28 100%
Equity Water System 44 44 100%
Mt. Vernon Water System 59 59 100%
Churchill Water System 44 45 98%
Kirkpatrick Water System 20 31 65%
Gamble Water System 83 151 55%
Selkirk Water System 104 190 55%
Sunnyslope Gravity Water
System
114 237 48%
Grainger Water System 68 151 45%
Sunnyslope Pressure
System
72 184 39%
Page 24 of 51
•Groundwater system
•License for water diversion
restricts the amount of water
that can be drawn from the
aquifer
•Gravity fed distribution
system
Page 25 of 51
WIMBORNE PUMPHOUSE/RESERVOIR
•Groundwater system
•License for water diversion restricts
the amount of water that can be
drawn from the aquifer
•No fire protection within the Hamlet.
•Groundwater is high in naturally
occurring fluoride, exceeds the
Maximum Allowable Concentration
(MAC)
Page 26 of 51
EQUITY REGIONAL WATERWORKS SYSTEM
•Delivery of water is through the Town of
Three Hills Distribution
•No water storage reservoir
•Pipeline that services the Equity
users also services the Town of
Trochu
Page 27 of 51
MT. VERNON WATERWORKS SYSTEM
•Delivery of water is through the
Town of Three Hills Distribution
•No water storage reservoir. A
booster station is located West of
Highway 21
•Supplies water for the Braconnier
Dam Campground
Page 28 of 51
•Water is distributed directly from
the Town of Drumheller distribution
system
•Bulk water is available at the
reservoir site
Booster Station: Adjacent to Drumheller’s
Dinosaur Downs Raceway Parking Lot
Pumphouse/Reservoir: SW 28-20-20 W4
Page 29 of 51
KIRKPATRICK WATERWORKS SYSTEM
•System water is pumped directly
from the Aqua 7 Regional Reservoir
•Operations began in 2010
•Smallest of the rural water systems
Page 30 of 51
GAMBLE WATERWORKS SYSTEM
•Pumphouse/Reservoir Location: NE 21-29-23 W4, North of the
Village of Carbon on Hwy 836
•Operations began in 2009
•Bulk Water service is available at this location
•Water is received through the Aqua 7
Regional Water Commission
•Approximate 147 km’s of installed HDPE
Pipeline
•600 m3 reservoir capacity
Page 31 of 51
SWALWELL WATERWORKS SYSTEM
•Water to the reservoir is through
the Gamble rural water system,
which is serviced through the Aqua
7 Regional Water Service
Commission
•Bulk station service available at this
location
•Swalwell Dam campground is
serviced by the Swalwell
distribution system
Page 32 of 51
SELKIRK WATERWORKS SYSTEM
•Reservoir/Pumphouse Location: SW 18-2-25 W4
Slightly East of hwy 806, South of the
Village of Acme
•Operations began in 2010
•Water is received through the Aqua 7 Regional Water Commission
•Bulk water service is available at this
location
•Approximately 213 km’s of HDPE
pipeline installed
•632 m3 reservoir capacity
Page 33 of 51
GRAINGER WATERWORKS SYSTEM
•Pumphouse/Reservoir Location: SE 27-28-24 W4
(approx. 2km West of highway 21)
•Water is received through the Aqua 7 Regional Water
Commission
•2010 operations began
•Above ground reservoir, 400 m3 capacity
•Approximately 178 km’s of HDPE
pipeline installed
•No bulk water service
Page 34 of 51
SUNNYSLOPE WATWERWORKS SYSTEM
•Pumphouse/Reservoir Location: SW 28-31-25 W4 (Just East of Hwy 806, North of the
Village of Linden)
•Water is received through the Aqua 7 Regional Water Commission
•Largest water system consisting of a gravity system, pressure system and the Village
of Torrington
•Gravity system or Sunnyslope South was originally the Linden North water system
which began operations in 2007. An additional phase was put into operations in 2011
as a pressure system or Sunnyslope North. At this time, the Village of Torrington was
switched from a groundwater well system to a rural water system connection
•Underground reservoir, 400 m3 capacity
•Approximately 178 km’s of HDPE pipeline installed for Sunnyslope North
•Supplies water to the Keiver’s Lake Campground
•No bulk water service at this location
Page 35 of 51
TORRINGTON WATERWORKS SYSTEM
•Water to the reservoir is through
the Sunnyslope Rural water system,
which is serviced through the Aqua
7 Regional Water Service
Commission
•Bulk station service available at this
location
Page 36 of 51
•Kneehill County operates five Bulk Water stations throughout the County
•Churchill, Gamble, Selkirk, Swalwell, Torrington and Trochu are the water areas that Bulk Water is
available.
•Bulk water sites are controlled by reservoir level.
The Bulk water sites will shutdown if the water
level within the reservoir gets too low.
•Operate 24 hours a day all year
BULK WATER STATION
Page 37 of 51
WASTEWATER LAGOONS
Huxley Lagoon
Wimborne Lagoon
Swalwell Lagoon
Torrington Lagoon
Page 38 of 51
TRANSFER SITES
Carbon Transfer Site
Linden Transfer Site
Torrington Transfer Site
Three Hills Transfer SitePage 39 of 51
Water Revenue to Expense
Total Revenue from Water Distribution Sales
2020 2021 2022 2023 2024
$794,962 $844,491 $858,654 $938,046 $952,906
Total Revenue from Bulk Water Sales
2020 2021 2022 2023 2024
$124,558 $179,716 $319,382 $303,931 $270,071
Total Water System Revenue
2020 2021 2022 2023 2024
$1,004,871 $1,106,198 $1,257,359 $1,326,154 $1,316,992
Total Water System Expenses
2020 2021 2022 2023 2024
$1,669,102 $1,879,572 $1,959,673 $2,061,299 $1,999,313
Total Water System Subsidy
2020 2021 2022 2023 2024
$664,231
40%
$773,374
41%
$702,314
36%
$735,145
36%
$682,321
34%
Water System Per M³ Cost and Subsidy Analysis
Year Total
Revenue
Total
Expenses
Combined
Total Water
Volume (m³)
Revenue
per m³
Cost
per m³
Subsidy
per m³ Total Subsidy
2020 $1,004,871 $1,669,102 244,074 $4.12 $6.84 $2.72 $664,231
2021 $1,106,198 $1,879,572 260,318 $4.25 $7.22 $2.97 $773,374
2022 $1,257,359 $1,959,673 270,753 $4.64 $7.24 $2.59 $702,314
2023 $1,326,154 $2,061,299 302,818 $4.38 $6.81 $2.43 $735,145
2024 $1,316,992 $1,999,313 301,555 $4.37 $6.63 $2.26 $682,321
•Based off 2020-2024 totals
•Operational revenues/expenses only included
•Revenue Generated: water billing, penalties, fees and
contracted services
•Expenses: Water Purchases, salaries, utilities, testing, training,
maintenance, fuel, internet and telephones, software license
fees, and engineering services
Total Water Distributed (m3)
2020 2021 2022 2023 2024
Total Water Systems 216,619 220,146 207,921 236,160 242,030
Total Systems with ~10% Loss 194,957 198,131 187,129 212,544 217,827
Loss Amount in m3 21,662 22,015 20,792 23,616 24,203
Total Bulk Water Distributed (m3)
2020 2021 2022 2023 2024
Total Bulk Water Systems 27,455 40,172 62,832 66,658 59,525
Combined Total Water Volume (m3)
2020 2021 2022 2023 2024
Total Systems 244,074 260,318 270,753 302,818 301,555
Page 40 of 51
Wastewater Revenue to Expense
Total Sanitary System Revenue
2020 2021 2022 2023 2024
$14,526 $14,451 $14,419 $14,467 $14,492
Total Sanitary System Expenses
2020 2021 2022 2023 2024
$99,583 $143,880 $124,478 $131,623 $133,702
Total Sanitary System Subsidy
2020 2021 2022 2023 2024
$85,057
85%
$129,428
90%
$110,059
88%
$117,157
89%
$119,210
89%
Wastewater System Per M³ Cost and Subsidy Analysis
Year Total
Revenue
Total
Expenses
Wastewater
Treated (m³)
Revenue
per m³
Cost per
m³
Subsidy
per m³
Total
Subsidy
2020 $14,526 $99,583 34,487 $0.42 $2.89 $2.47 $85,057
2021 $14,451 $143,880 38,608 $0.37 $3.73 $3.35 $129,429
2022 $14,419 $124,478 30,685 $0.47 $4.06 $3.59 $110,059
2023 $14,467 $131,623 34,253 $0.42 $3.84 $3.42 $117,156
2024 $14,492 $133,702 32,707 $0.44 $4.09 $3.64 $119,210
•Based of 2020 –2024 totals
•4 wastewater systems: Hamlet of Huxley,
Hamlet of Swalwell, Hamlet of Torrington
and Hamlet of Wimborne
•Based off operational revenues/expenses
•Revenue Generated: Monthly fees
•Expenses: Salaries, sewer main flushing,
acti-zyme addition, fuel, lab testing
Page 41 of 51
•Current Projects
•Swalwell and Torrington Infrastructure Master plans
•Wimborne Filtration System (Fluoride Reduction)
•Huxley Wastewater Upgrades
•Future Projects
•SCADA/HMI Upgrades
•Class III landfill cell development and construction
•Roll-off bin program On the radar….
•Hamlet water and sewer Infrastructure replacement and/or
rehabilitation
•Hamlet of Huxley and Wimborne Infrastructure Master
Plans
•Sunnyslope pumphouse/reservoir upgrade
•Bulk fill station infrastructure/software upgrade
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Page 43 of 51
Committee of the Whole
Discussion Report
Page 1 of 2
Version: 2023-01
Subject: Policy Review Schedule 2026-2029
Meeting Date: Tuesday, December 2, 2025
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
Presented By: Theresa Cochran, Interim CAO
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)-Municipal Government Act – General Duties of Councillors
Section 153(b) – to participate generally in developing and evaluating the policies and programs
of the municipality.
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL:
Administration brought the attached proposed Policy Review Schedule to the November 12, 2025,
Council meeting. At that time Council passed a motion to refer the 2026-2029 Policy Review Schedule
to a Committee of the Whole meeting.
Attached is the Draft 2026-2029 Policy Review Schedule. This is being presented to Council for
consideration and amendment based on Council’s determined priorities.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
This draft schedule is being presented to Council for Council’s consideration and identification of policies
that Council would like to see reviewed as priorities. This is also an opportunity for Council to identify
policies that they may wish to put in place that don’t currently exist.
Administration will take this direction and plan policy reviews accordingly.
The goal is for Council to review all existing policies at least once during the four -year term. This helps to
ensure that policies are up to date and reflect the direction of Council.
FINANCIAL & STAFFING IMPLICATIONS:
Staff will establish policy reviews as needed into annual work plans.
ATTACHMENTS:
Draft 2026-2029 Policy Review Schedule
Page 44 of 51
Committee of the Whole
Discussion Report
Page 2 of 2
Version: 2023-01
RECOMMENDATION:
That the Committee of the Whole recommend to Council the approval of the 2026-2029 Policy Review
Schedule as amended.
APPROVAL(S):
Theresa Cochran, Interim Chief Administrative Officer Approved- ☒
Page 45 of 51
Policy Directory
Policy Category #Name Review Qtr 3
Councillor 3.22 Former Elected Official to Serve as Member-At-Large 2026-Q1
Councillor 3.25 Risk Control Policy Statement 2026-Q1
Office 11.7 Newspaper Subscriptions 2026-Q1
Office 11.17 W.C.B. Policy Re: Contractors 2026-Q1
Parks 12.4 Trails and Pathways 2026-Q1
Transportation 13.2 Transportation Grader/Gravel Services 2026-Q1
Transportation 13.3 Road Ban Exemption 2026-Q1
Transportation 13.36 Maintenance of Dirt Trail Road Allowances 2026-Q1
Env Services 14.11 Future Use Rural Water Service 2026-Q1
Env Services 14.16 Multiple Residences on Single Land Title 2026-Q1
Grants and Donations 15.5 Kneehill County Scholarship Program 2026-Q1
Financial 16.2 Accounts Receivable Collection Process 2026-Q1
Financial 16.4
Capital Equipment Replacement Plan Over-Expense
Process 2026-Q1
Financial 16.15 Tax Cancellations 2026-Q1
Communications 18.4 Coffee with Council 2026-Q1
Planning & Dev 5.17 Food Truck & Mobile Vendor Policy 2026-Q2
Transportation 13.37 Road Crossing 2026-Q2
Financial 16.1 Reserves 2026-Q2
Financial 16.5 Authorization of Unbudgeted Expenditures 2026-Q2
Financial 16.21 Strategic Asset Management 2026-Q2
Communications 18.1 Communications Policy 2026-Q2
Communications 18.2 Public Consultation Policy 2026-Q2
Planning & Dev 5.16 General Municipal Servicing Standards 2026-Q3
Public Safety 8.2 Kneehill County Public Safety General Policy 2026-Q3
Public Safety 8.21 Use of Force, Enforcement Tools Policy 2026-Q3
Public Safety 8.22 Traffic, Pursuit and Emergency Responses Policy 2026-Q3
Financial 16.3 Donation Acceptance Policy 2026-Q3
Financial 16.13
Tangible Capital Assets Accounting Standards and
Depreciation 2026-Q3
Financial 16.18 US Dollar Bank Account and Currency Exchange 2026-Q3
Human Resources 19.3 Respect in the Workplace 2026-Q4
Councillor 3.4 Urban Invitation to RMA 2027-Q2
Hamlets 9.7 Planting of Trees in Hamlet Boulevards 2027-Q2
Parks 12.3 Commemorative Bench Program 2027-Q2
Transportation 13.15 Approach Construction Guidelines 2027-Q2
Transportation 13.20.2 Building Standards 2027-Q2
Transportation 13.39 Construction of Undeveloped Road Allowances 2027-Q2
Env Services 14.17 Non-County Residential Connection to Rural Waterline 2027-Q2
ASB 1.28 Weed Control- Weed Inspection & Enforcement 2027-Q3
Councillor 3.11 Legal Costs 2027-Q3
Protective Services 4.1 Level of Serivce Fire Policy 2027-Q3
Page 46 of 51
Policy Directory
Policy Category #Name Review Qtr 3
Transportation 13.23.4 Sale, Lease or Rental of County Road Allowance 2027-Q3
ASB 1.29 Agricultural Pest and Nuisance Species 2027-Q4
ASB 1.29.2 Agricultural Pests- Coyote Predation Management 2027-Q4
ASB 1.29.3 Agricultural Pests- Clubroot Control 2027-Q4
ASB 1.3 Soil Conservation- Stubble Burning 2027-Q4
ASB 1.32.2 ASB Administrative- Public Land Mowing 2027-Q4
Env Services 14.12 New Water Connection to Existing Rural Waterlines 2027-Q4
Env Services 14.15 Increased Water Volume 2027-Q4
Grants and Donations 15.1 100 Year Farm and Ranch Award 2027-Q4
Grants and Donations 15.3 Community Grants to Non-Profit Organizations 2027-Q4
Grants and Donations 15.4 Rural Community Hall Capital Grant 2027-Q4
Grants and Donations 15.7 Community Enrichment Support Program 2027-Q4
Grants and Donations 15.8 Rural Resident Connections Grant 2027-Q4
Grants and Donations 15.1 Youth Sponsorship 2027-Q4
Grants and Donations 15.13 Rural Community Hall Operating Grant 2027-Q4
Communications 18.3 Social Media Policy 2027-Q4
ASB 1.32.1 ASB Administrative- Haying County Road Allowances 2028-Q1
Cemetery 2.1 Cemetery Policy 2028-Q1
Cemetery 2.2 Cemetery Grant Funding 2028-Q1
Councillor 3.27 Council Correspondence 2028-Q1
Planning & Dev 5.18 Location Filming 2028-Q1
Planning & Dev 5.19 Naming of County Roads 2028-Q1
Office 11.1 Handling Public Concerns 2028-Q1
Parks 12.5 Drone Policy 2028-Q1
Financial 16.7 Investments 2028-Q1
Planning & Dev 5.2 Development Agreement Requirements 2028-Q2
Planning & Dev 5.8 Subdivision Standard Conditions 2028-Q2
Financial 16.6 Additional Named Insured Policy 2028-Q2
Financial 16.12 Credit/Debit and Fuel Card Policy 2028-Q2
Financial 16.16 Sale of Properties 2028-Q2
ASB 1.2 Sponsorship to Agriculture Non-Profit Organizations 2028-Q3
Ec Development 6.1 Community Business Investment Partnership Grant Policy 2028-Q3
Office 11.2 Letter of Support 2028-Q3
Office 11.4 Meetings in County Office 2028-Q3
Office 11.21 Records Management 2028-Q3
Office 11.22 Flag Protocol 2028-Q3
Transportation 13.29 Texas Gates 2028-Q3
Financial 16.17 Acceptable Methods of Payment 2028-Q3
ASB 1.1 ASB Structure and Remuneration 2028-Q4
Transportation 13.4 Dust Suppression 2028-Q4
Transportation 13.6.7 Gravel Stock Pile Leases 2028-Q4
Transportation 13.10 Mail Boxes 2028-Q4
Page 47 of 51
Policy Directory
Policy Category #Name Review Qtr 3
Transportation 13.25 Seeding Roadsides 2028-Q4
Human Resources 19.2 Human Resources Policy 2028-Q4
Grants and Donations 15.6 Promotional Items 2029-Q1
Transportation 13.18 Land Agreements 2029-Q2
Transportation 13.38 Road Allowance Brush Control 2029-Q2
Councillor 3.1 Council Compensation & Expense Reimbursement 2029-Q3
Councillor 3.2 Kneehill County Governance Model 2029-Q3
Councillor 3.3 Council Appointees Reimbursement 2029-Q3
Planning & Dev 5.1 Planning & Development Fees & Refunds 2029-Q3
Transportation 13.5 Road Use Agreement 2029-Q3
Financial 16.9 Signing Authority 2029-Q3
Financial 16.19 Purchasing and Procurement 2029-Q3
Health and Safety 17.1 Kneehill County Safety Policy 2029-Q3
ASB 1.32.3 ASB Administrative- Stampede Farm Family Award 2029-Q4
Grants and Donations 15.2 Special Occasion & Milestone Recognition 2029-Q4
Financial 16.20 Utility Billing 2029-Q4
Planning & Dev 5.3 Managing Renewable Energy Participation (coming soon)
Page 48 of 51
Committee of the Whole
Discussion Report
Page 1 of 1
Version: 2023-01
Subject: Road Committee Policy Creation
Meeting Date: Tuesday, December 2, 2025
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
Presented By: Theresa Cochran, Interim CAO
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- Start typing here
Council Bylaw/Policy (cite)- Start typing here
BACKGROUND/PROPOSAL:
At the November 12, 2025, Council Meeting, Council requested Administration to bring forward a Road
Committee Policy for discussion.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Attached is a draft version of the Road Committee Policy. This draft reflects the discussion and direction
provided at the November 12 meeting. It is intended as a starting point and can be easily revised to meet
Council’s preferences and requirements.
FINANCIAL & STAFFING IMPLICATIONS:
Financial implications of this policy would be per diem rates for committee members.
ATTACHMENTS:
Draft Road Committee Policy
RECOMMENDATION:
That the Committee of the Whole recommend to Council Policy 3-5, Road Committee Policy, as
amended.
APPROVAL(S):
Theresa Cochran, Interim Chief Administrative Officer Approved- ☒
Page 49 of 51
POLICY
Section Policy No. Page
Council 3-5 1 of 2
Policy Title Date: Motion No.
3-5 Road Committee.docx
Purpose:
To establish a structured process for reviewing road infrastructure concerns and prioritizing projects for
Council consideration and budget.
Policy Guidelines:
Committee Composition:
Three (3) Council Members
Chief Administrative Officer (CAO)
Director of Infrastructure
Recording Secretary (Non-Voting)
Mandate:
Review road conditions and concerns raised by residents, administration, and Council.
Develop a prioritized list of road projects for upcoming budget cycle.
Provide recommendations to Council for approval.
Organize bi-annual road tours (Spring and Fall) for all Council members to assess road conditions
firsthand.
Meeting Frequency:
Quarterly (every 3 months)
Additional meetings may be called by the Chair if urgent issues arise.
Roles and Responsibilities
Chair: Selected from Council members; responsible for setting agendas and presiding over meetings.
Committee Members: Participate in discussions, review reports, and contribute to prioritization
decisions.
CAO & Director of Infrastructure: Provide technical input, cost estimates, and feasibility assessments.
Recording Secretary: Prepares agendas, records minutes, and ensures documentation is submitted to
Council.
Procedures:
Agenda Preparation: Recording Secretary prepares agendas in consultation with the Chair and CAO.
Review of Road Concerns: Committee review reports from Infrastructure Department and public submissions.
Road Tours:
Conduct Spring Tour (April/May) and Fall Tour (September/October).
Page 50 of 51
POLICY
Section Policy No. Page
Council 3-5 2 of 2
Policy Title Date: Motion No.
3-5 Road Committee.docx
Invite all Council members; tours guided by Chair of the Road Committee or Director of Infrastructure
Document observations for prioritization discussions.
Reporting: Minutes from Meetings will be provided to the next Regular Council meeting. Minutes will include
recommendations and prioritized project list.
Transparency & Records:
All meetings are subject to municipal procedure bylaws.
Minutes will be recorded and provided in the Regular Council Meeting
Lonnie McCook,
Reeve
Theresa Cochran,
Interim CAO
Approved: 2025.12.09
Review Date: 2029.12.09
Page 51 of 51