HomeMy WebLinkAboutPost-Meeting Agenda Package - CM_Nov12_2025 (1)COUNCIL MEETING POST-MEETING AGENDA
Wednesday, November 12, 2025, 8:30 a.m.
1600 2nd Street NE
Three Hills, AB T0M 2A0
https://www.youtube.com/@kneehillcounty48
Pages
1.Call Meeting to Order
1.1 Agenda
1.1.1 Additions to the Agenda
1.1.2 Adoption of the Agenda
2.Approval of Minutes
2.1 Organizational Meeting Minutes of October 28, 2025 3
2.2 Regular Council Meeting Minutes of October 28, 2025 17
3.Appointments
3.1 Delegation: Andrew McAleese 20
Time: 8:30 a.m.
3.2 Planning Orientation November 12, 2025 23
Time: 1:00 p.m.
4.Corporate Services
4.1 Council Orientation – Financial Planning 66
5.Infrastructure- Roads/Bridges/Water/Wastewater/Environment
5.1 BF 13480 STIP Application 151
5.2 Increased Water Volume Request - Sunnyslope 185
5.3 Non-County Water Connection Request 193
5.4 Huxley Wastewater Project
5.5 Road Committee
5.6 Office/Shop Tour
6.Community Services
No Report
7.Legislative Services
7.1 FCSS - Proposed 2026 Budget 201
7.2 Draft 2026-2029 Policy Review Schedule 216
7.3 Letter of Support-Horseshoe Canyon Campground and Cabins 221
7.4 RCMP "K" Division Meeting at RMA
8.Disposition of Delegation & Public Hearing Business
8.1 Andrew McAleese Delegation 224
225
9.Council and Committee Reports
9.1 Division 5 Update
9.2 Kneehill Housing Corporation
10.Council Follow-Up Action List 226
11.Closed Session
11.1 Privileged Information (ATIA-Section 32)
12.Motions from Closed Session
13.Adjourn
Page 2 of 228
1
Kneehill County
Organizational Meeting of Council
Minutes
October 28, 2025, 8:30 a.m.
1600 2nd Street NE
Three Hills, AB T0M 2A0
Council Present: Lonnie McCook, Councillor
Darcy Penner, Councillor
Merle Anderson, Councillor
Jerry Wittstock, Councillor
Richard Hoppins, Councillor
Lowell Olson, Councillor
Laura Lee Machell-Cunningham, Councillor
Staff Present: Mike Haugen, Chief Administrative Officer
Mike Ziehr, Director of Infrastructure
Theresa Cochran, Director of Corporate Services
Kevin Gannon, Director of Community Services
Carolyn Van der Kuil, Legislative Services Manager
_____________________________________________________________________
1. Adoption of the Organizational Meeting Agenda
Mike Haugen, CAO called the meeting to order at 8:30 a.m.
Resolution: 345/25
Moved by: Councillor Penner
That Council move to adopt the October 28th, 2025, Organizational Meeting agenda as
presented.
CARRIED UNANIMOUSLY
2. Voting Procedures
Resolution: 346/2025
Moved by: Councillor Hoppins
That Council utilize the voting procedures of secret ballot when there is more than one
nomination for position of Reeve and Deputy Reeve.
CARRIED UNANIMOUSLY
Page 3 of 228
2
3. Establish Municipal Office
Resolution: 347/2025
Moved by: Councillor Wittstock
That Council establish the municipal office at 1600 2nd Street NE, Three Hills, AB.
CARRIED UNANIMOUSLY
4. Election of Reeve
Mike Haugen called for nominations for the office of Reeve for the 2025/2026.
Councillor Penner nominated Councillor Wittstock for the office of Reeve for 2025/2026.
Councillor Wittstock accepted the nomination.
Councillor McCook nominated Councillor Cunningham for the office of Reeve for
2025/2026.
Councillor Cunningham did not accept the nomination.
Councillor Anderson nominated Councillor McCook for the office of Reeve for
2025/2026.
Councillor McCook accepted the nomination.
Mike Haugen asked two more times if there were any further nominations.
The vote was taken by secret ballot.
Councillor McCook was declared Reeve.
Reeve McCook was administered the Oath of Office and assumed the position of Chair.
5. Election of Deputy Reeve
The Reeve called for nominations for the position of Deputy Reeve for 2025/2026.
Councillor Cunningham nominated Councillor Hoppins for the office of Deputy Reeve for
2025/2026.
Councillor Hoppins accepted the nomination.
Councillor Penner nominated Councillor Wittstock for the office of Deputy Reeve for
2025/2026.
Councillor Wittstock accepted the nomination.
The Reeve asked two more times if there were any further nominations.
Resolution: 348/2025
Moved by: Councillor Anderson
That Council declare nominations to cease.
CARRIED UNANIMOUSLY
Page 4 of 228
3
A vote was taken by secret ballot.
Mike Haugen declared Councillor Hoppins as Deputy Reeve. Deputy Reeve Hoppins
was administered the Oath of Office for 2025/2026.
6. Seating Arrangements in Council Chambers
Council determined the new seating arrangements at the Council table pursuant to
Bylaw 1919, Meeting Procedures Bylaw, 10 (3) d. (i).
No Motion Required.
7. Regular Council Meeting Dates 2026
Resolution: 349/2025
Moved by: Councillor Wittstock
That Council approve the scheduling of the 2026 Organizational Meeting for Tuesday,
October 27, 2026, and to hold all regular Council meeting dates on the second and
fourth Tuesday of each month with the exception of:
July- Schedule one meeting for July 21, 2026
August- Schedule one meeting for August 25, 2026
December- Schedule one meeting for December 8, 2026
CARRIED
8. Committee of the Whole Meeting Dates 2026
Resolution: 350/2025
Moved by: Councillor Hoppins
That Council approve holding Committee of the Whole meetings on the third Tuesday of
each month at 8:30 a.m., except on:
January 20, 2026;
March 17, 2026;
July 21, 2026; and
August 18, 2026;
with the December meeting to be held on December 1, 2026.
CARRIED
9. Municipal Planning Commission Meeting Dates 2026
Resolution: 351/2025
Moved by: Councillor Wittstock
That Council approve the scheduling of the 2026 Municipal Planning Commission
meetings on the fourth Thursday of each month in 2026 with the exception of:
The January meeting to be held on January 29th, 2026
The December meeting to be held on December 17th, 2026
Page 5 of 228
4
CARRIED
10. Agricultural Service Board Meeting Dates 2026
Resolution: 352/2025
Moved by: Councillor Cunningham
That Council approve the scheduling of the 2026 Agricultural Service Board meetings on
the following dates:
January 14, 2026;
March 11, 2026;
May 13, 2026;
July 15, 2026;
September 9, 2026;
November 18, 2026
CARRIED
11. 2025/2026 Board and Committee Appointments
The Chair called for a recess at 9:24 a.m. and called the meeting back to order at 9:37
a.m. with all previously mentioned members present.
11.1 Agricultural Service Board
Resolution: 353/2025
Moved by: Councillor Cunningham
That Council appoint Councillor Wittstock, Councillor Anderson, and Councillor
Olson to the Agricultural Service Board and appoint Councillor Penner as an
alternate member.
CARRIED
Resolution: 354/2025
Moved by: Councillor Olson
That Council appoint Councillor Wittstock as Chairperson to the Agricultural
Service Board.
CARRIED
11.2 Agricultural Appeal Board
Resolution: 355/2025
Moved by: Councillor Wittstock
That Council utilizes the Subdivision and Development Appeal Board for the
Agricultural Appeal Board.
CARRIED UNANIMOUSLY
Page 6 of 228
5
11.3 Soil Conservation Appeal Board
Resolution: 356/2025
Moved by: Councillor Hoppins
That Council appoints the Agricultural Service Board as the Soil Conservation Act
Appeal Board, per Section 14(a) of the Soil Conservation Act.
CARRIED UNANIMOUSLY
11.4 AQUA 7 Regional Water Commission
Resolution: 357/2025
Moved by: Councillor Cunningham
That Council appoints Councillor Wittstock to the AQUA 7 Regional Water
Commission and Councillor Penner as an alternate.
CARRIED UNANIMOUSLY
11.5 Kneehill Regional Emergency Management Advisory Committee
Resolution: 358/2025
Moved by: Councillor Wittstock
That Council appoints the Reeve to the Regional Emergency Management
Advisory Committee and Deputy Reeve as alternate.
CARRIED UNANIMOUSLY
11.6 Central Rural Municipalities of Alberta (Zone 2) Director Committee
Resolution: 359/2025
Moved by: Councillor Wittstock
That Council appoint the Reeve to the Central Rural Municipalities of Alberta
Director Committee and appoint Deputy Reeve as alternate.
CARRIED UNANIMOUSLY
11.7 Community Futures Wild Rose
Resolution: 360/2025
Moved by: Councillor Hoppins
That Council appoint Councillor Cunningham to the Community Futures Wild
Rose Committee and Councillor Anderson as alternate.
CARRIED UNANIMOUSLY
Page 7 of 228
6
11.8 Kneehill Medical Services Retention and Recruitment Committee
Resolution: 361/2025
Moved by: Councillor Olson
That Council appoint Councillor Penner to the Kneehill Medical Services
Retention and Recruitment Committee and Councillor Wittstock as alternate.
CARRIED UNANIMOUSLY
11.9 Central Alberta Economic Partnership
Resolution: 362/2025
Moved by: Councillor Wittstock
That Council appoint Councillor Olson to the Central Alberta Economic
Partnership committee and Councillor Hoppins as alternate.
CARRIED UNANIMOUSLY
11.10 Police Advisory Committee
Resolution: 363/2025
Moved by: Councillor Cunningham
That Council appoint Councillor Hoppins to the Police Advisory Committee and
Councillor Anderson as alternate.
CARRIED UNANIMOUSLY
11.11 Drumheller & District Solid Waste Management Association
Resolution: 364/2025
Moved by: Councillor Hoppins
That Council appoint Councillor Wittstock to the Drumheller and District Solid
Waste Management Association and Councillor Penner as alternate.
CARRIED UNANIMOUSLY
11.12 Kneehill Housing Corporation
Resolution: 365/2025
Moved by: Councillor Hoppins
That Council appoint Councillor Penner and Councillor Anderson to the Kneehill
Housing Corporation and Councillor Olson as alternate.
CARRIED UNANIMOUSLY
Page 8 of 228
7
11.13 Kneehill Regional Family & Community Support Services Board
Resolution: 366/2025
Moved by: Councillor Penner
That Council appoint Councillor Cunningham to the Kneehill Regional Family and
Community Support Services Board and Councillor Hoppins as alternate.
CARRIED UNANIMOUSLY
11.14 Kneehill Regional Partnership
Resolution: 367/2025
Moved by: Councillor Olson
That Council appoint Councillor Hoppins to the Kneehill Regional Partnership
Committee and Councillor Cunningham as alternate.
CARRIED UNANIMOUSLY
11.15 Marigold Library System
The Chair called for a recess at 10:34 a.m. and called the meeting back to order
at 10:49 a.m. with all previously mentioned members present.
Resolution: 368/2025
Moved by: Councillor Hoppins
That Council appoint Councillor Anderson to the Marigold Library System Board
and Reeve McCook as alternate.
CARRIED UNANIMOUSLY
11.16 Municipal Planning Commission
Resolution: 369/2025
Moved by: Councillor Cunningham
That Council appoint Councillor Wittstock as Chairperson to the Municipal
Planning Commission.
CARRIED UNANIMOUSLY
Resolution: 370/2025
Moved by: Councillor Anderson
That Council appoint Councillor Olson as Vice-Chairperson to the Municipal
Planning Commission.
CARRIED UNANIMOUSLY
Page 9 of 228
8
Resolution: 371/2025
Moved by: Councillor Cunningham
That Council appoint Byrne Lammle and Gary Rempel as Members at Large to
the Municipal Planning Commission.
CARRIED UNANIMOUSLY
11.17 Red Deer River Municipal Users Group
Resolution: 372/2025
Moved by: Councillor Penner
That Council appoint Councillor Wittstock to the Red Deer River Municipal Users
Group and Councillor Anderson as alternate.
CARRIED UNANIMOUSLY
11.18 Subdivision and Development Appeal Board
Resolution: 373/2025
Moved by: Councillor Olson
That Council move to appoint the following Members at Large to the Subdivision
and Development Appeal Board for a one-year-term:
Connie Fraser
Lori Campion
Robert Park
Jenny Scott
Lorraine MacLean
and direct administration to contact the Municipal Planning Commission
members who were not chosen to this board to inquire if they would like to be a
Subdivision and Development Appeal Board member.
CARRIED UNANIMOUSLY
11.19 Trochu Housing Corporation
Resolution: 374/2025
Moved by: Councillor Penner
That Council moves to appoint Councillor Hoppins to the Trochu Housing
Corporation Committee and Councillor Cunningham as an alternate.
CARRIED UNANIMOUSLY
Page 10 of 228
9
11.20 Intermunicipal Collaboration Framework Committees
Resolution: 375/25
Moved by: Councillor Hoppins
That Council appoint the Reeve and Councillor Wittstock to the Acme/Kneehill
County Intermunicipal Collaboration Framework Committee and Councillor Olson
as alternate, with these members serving on this committee until the
organizational meeting after the next municipal election.
CARRIED UNANIMOUSLY
Resolution: 376/25
Moved by: Councillor Cunningham
That Council appoint the Reeve and Councillor Anderson to the Carbon/Kneehill
County Intermunicipal Collaboration Framework Committee and Councillor
Penner as alternate, with these members serving on this committee until the
organizational meeting after the next municipal election.
CARRIED UNANIMOUSLY
Resolution: 377/25
Moved by: Councillor Wittstock
That Council appoint the Reeve and Councillor Anderson to the
Drumheller/Kneehill County Intermunicipal Collaboration Framework Committee
and Councillor Penner as alternate, with these members serving on this
committee until the organizational meeting after the next municipal election.
CARRIED UNANIMOUSLY
Resolution: 378/25
Moved by: Councillor Cunningham
That Council appoint the Reeve and Councillor Wittstock to the Linden/Kneehill
County Intermunicipal Collaboration Framework Committee and Councillor Olson
as alternate, with these members serving on this committee until the
organizational meeting after the next municipal election.
CARRIED UNANIMOUSLY
Resolution: 379/25
Moved by: Councillor Hoppins
That Council appoint the Reeve, Councillor Olson and Councillor Wittstock to the
Mountain View County/Kneehill County Intermunicipal Collaboration Framework
Committee and Councillor Penner as alternate, with these members serving on
this committee until the organizational meeting after the next municipal election.
CARRIED UNANIMOUSLY
Page 11 of 228
10
Resolution: 380/25
Moved by: Councillor Penner
That Council appoint the Reeve, Councillor Hoppins and Councillor Cunningham
to the Red Deer County /Kneehill County Intermunicipal Collaboration
Framework Committee and Councillor Wittstock as alternate, with these
members serving on this committee until the organizational meeting after the
next municipal election.
CARRIED UNANIMOUSLY
Resolution: 381/25
Moved by: Councillor Wittstock
That Council appoint the Reeve to the Rocky View County/Kneehill County
Intermunicipal Collaboration Framework Committee and Councillor Penner as
alternate, with these members serving on this committee until the organizational
meeting after the next municipal election.
CARRIED UNANIMOUSLY
Resolution: 382/25
Moved by: Councillor Penner
That Council appoint the Reeve and Councillor Cunningham to the Three
Hills/Kneehill County Intermunicipal Collaboration Framework Committee and
Councillor Olson as alternate, with these members serving on this committee
until the organizational meeting after the next municipal election.
CARRIED UNANIMOUSLY
Resolution: 383/25
Moved by: Councillor Penner
That Council appoint the Reeve, Councillor Cunningham, Councillor Hoppins and
Councillor Olson to the Trochu/Kneehill County Intermunicipal Collaboration
Framework Committee, with these members serving on this committee until the
organizational meeting after the next municipal election.
CARRIED UNANIMOUSLY
Resolution: 386/25
Moved by: Councillor Olson
That Council appoint the Reeve and Councillor Penner to the Wheatland
County/Kneehill County Intermunicipal Collaboration Framework Committee and
Councillor Anderson as alternate, with these members serving on this committee
until the organizational meeting after the next municipal election.
CARRIED UNANIMOUSLY
Page 12 of 228
11
Resolution: 385/25
Moved by: Councillor Cunningham
That Council appoint the Reeve and Councillor Anderson to the Starland
County/Kneehill County Intermunicipal Collaboration Framework Committee and
Councillor Penner as alternate, with these members serving on this committee
until the organizational meeting after the next municipal election.
CARRIED UNANIMOUSLY
Resolution: 384/25
Moved by: Councillor Penner
That Council appoint the Reeve and Councillor Hoppins to the Stettler
County/Kneehill County Intermunicipal Collaboration Framework Committee and
Councillor Cunningham as alternate, with these members serving on this
committee until the organizational meeting after the next municipal election.
CARRIED UNANIMOUSLY
11.21 Intermunicipal Development Plan Committee
The Chair called for a recess at 11:57 a.m. and called the meeting back to order
at 12:45 p.m. with all previously mentioned members present.
Resolution: 387/25
Moved by: Councillor Cunningham
That Council appoint the Reeve and Councillor Wittstock to the Acme/Kneehill
County Intermunicipal Development Plan Committee and Councillor Penner as
alternate, with these members serving on this committee until the organizational
meeting after the next municipal election.
CARRIED UNANIMOUSLY
Resolution: 388/25
Moved by: Councillor Olson
That Council appoint the Reeve and Councillor Anderson to the Carbon/Kneehill
County Intermunicipal Development Plan Committee and Councillor Penner as
alternate, with these members serving on this committee until the organizational
meeting after the next municipal election.
CARRIED UNANIMOUSLY
Page 13 of 228
12
Resolution: 389/25
Moved by: Councillor Wittstock
That Council appoint the Reeve and Councillor Anderson to the
Drumheller/Kneehill County Intermunicipal Development Plan Committee and
Councillor Cunningham as alternate, with these members serving on this
committee until the organizational meeting after the next municipal election.
CARRIED UNANIMOUSLY
Resolution: 390/25
Moved by: Councillor Hoppins
That Council appoint the Reeve and Councillor Wittstock to the Linden/Kneehill
County Intermunicipal Development Plan Committee and Councillor Olson as
alternate, with these members serving on this committee until the organizational
meeting after the next municipal election.
CARRIED UNANIMOUSLY
Resolution: 391/25
Moved by: Councillor Cunningham
That Council appoint the Reeve and Councillor Olson to the Mountain View
County/Kneehill County Intermunicipal Development Plan Committee and
Councillor Hoppins as alternate, with these members serving on this committee
until the organizational meeting after the next municipal election.
CARRIED UNANIMOUSLY
Resolution: 392/25
Moved by: Councillor Olson
That Council appoint the Reeve, Councillor Wittstock and Councillor Hoppins to
the Red Deer County /Kneehill County Intermunicipal Development Plan
Committee and Councillor Cunningham as alternate, with these members serving
on this committee until the organizational meeting after the next municipal
election.
CARRIED UNANIMOUSLY
Resolution: 393/25
Moved by: Councillor Penner
That Council appoint the Reeve to the Rocky View County/Kneehill County
Intermunicipal Development Plan Committee and Councillor Wittstock as
alternate, with these members serving on this committee until the organizational
meeting after the next municipal election.
CARRIED UNANIMOUSLY
Page 14 of 228
13
Resolution: 394/25
Moved by: Councillor Penner
That Council appoint the Reeve and Councillor Cunningham to the Three
Hills/Kneehill County Intermunicipal Development Plan Committee and Councillor
Olson as alternate, with these members serving on this committee until the
organizational meeting after the next municipal election.
CARRIED UNANIMOUSLY
Resolution: 395/25
Moved by: Councillor Olson
That Council appoint the Reeve and Councillor Hoppins to the Trochu/Kneehill
County Intermunicipal Development Plan Committee and Councillor Cunningham
as alternate, with these members serving on this committee until the
organizational meeting after the next municipal election.
CARRIED UNANIMOUSLY
Resolution: 396/25
Moved by: Councillor Wittstock
That Council appoint the Reeve and Councillor Penner to the Wheatland
County/Kneehill County Intermunicipal Development Plan Committee and
Councillor Cunningham as alternate, with these members serving on this
committee until the organizational meeting after the next municipal election.
CARRIED UNANIMOUSLY
Resolution: 397/25
Moved by: Councillor Olson
That Council appoint the Reeve and Councillor Anderson to the Starland
County/Kneehill County Intermunicipal Development Plan Committee and
Councillor Penner as alternate, with these members serving on this committee
until the organizational meeting after the next municipal election.
CARRIED UNANIMOUSLY
Resolution: 398/25
Moved by: Councillor Penner
That Council appoint the Reeve and Councillor Hoppins to the Stettler
County/Kneehill County Intermunicipal Development Plan Committee and
Councillor Olson as alternate, with these members serving on this committee
until the organizational meeting after the next municipal election.
CARRIED UNANIMOUSLY
Page 15 of 228
14
12. Adjournment
Resolution: 399/25
Moved by: Councillor Cunningham
The meeting adjourns at 1:03 p.m.
CARRIED UNANIMOUSLY
Reeve McCook adjourned the meeting at 1:03 p.m.
Lonnie McCook, Reeve Mike Haugen, CAO
Page 16 of 228
__________Initials
1
Kneehill County
Regular Meeting of Council
Minutes
October 28, 2025, 2:00 p.m.
1600 2nd Street NE
Three Hills, AB T0M 2A0
Council Present: Jerry Wittstock, Councillor
Richard Hoppins, Councillor
Merle Anderson, Councillor
Laura Lee Machell-Cunningham, Councillor
Lonnie McCook, Councillor
Darcy Penner, Councillor
Lowell Olson, Councillor
Staff Present: Mike Haugen, Chief Administrative Officer
Mike Ziehr, Director of Infrastructure
Kevin Gannon, Director of Community Services
Theresa Cochran, Director of Corporate Services
Carolyn Van der Kuil, Legislative Services Manager
_____________________________________________________________________
1. Call Meeting to Order
Reeve McCook called the meeting to order at 2:01 p.m.
1.1 Agenda
1.1.1 Additions to the Agenda
Additions under Council & Committee Reports
10.1 Division 5 Update
1.1.2 Adoption of the Agenda
Resolution: 399/25
Moved by: Councillor Cunningham
That Council approve the agenda as amended.
CARRIED UNANIMOUSLY
Page 17 of 228
October 28, 2025
__________Initials
2
2. Approval of Minutes
2.1 Regular Council Meeting Minutes of October 14, 2025
Resolution: 400/25
Moved by: Councillor Wittstock
That Council approves the adoption of the minutes of the October 14, 2025,
Regular Meeting of Council, as amended.
CARRIED UNANIMOUSLY
7. Legislative Services
7.1 Council Introduction to Key Documents and Processes
The Chair called for a recess at 2:59 p.m. and called the meeting back to order at
3:08 p.m. with all previously mentioned members present.
Council acknowledged receipt of the Council introduction to Key Documents and
Processes.
9. Council and Committee Reports
Council acknowledged receipt of the following Council and Committee Report:
Division 5 Update
10. Council Follow-Up Action List
Council acknowledged receipt of the Council Follow-Up List.
11. Closed Session
Resolution: 401/25
Moved by: Councillor Anderson
That this meeting goes into closed session at 3:58 p.m. for the following reason(s):
Privileged Information (ATIA- Section 32)
CARRIED UNANIMOUSLY
Resolution: 402/25
Moved by: Councillor Wittstock
That Council return to open meeting at 4:29 p.m.
CARRIED UNANIMOUSLY
4:29 p.m. - meeting recessed to allow return of public.
4:30 p.m. - meeting resumed.
Page 18 of 228
October 28, 2025
__________Initials
3
13. Adjourn
The meeting adjourned at 4:31 p.m.
Lonnie McCook, Reeve Mike Haugen, CAO
Page 19 of 228
APPOINTMENTS
Page 1 of 1
Version: 2022-02
Subject: Delegation: Andrew McAleese
Meeting Date: Wednesday, November 12, 2025
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
ATTACHMENTS:
Delegation Request Form from Andrew McAleese
Delegation Time: 8:30 a.m.
APPROVAL(S):
☒
Page 20 of 228
Delegation Request Form
Please submit completed form to
carolyn.vanderkuil@kneehillcounty.com
This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of
Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of
this information, please contact the FOIP Coordinator at 403-443-5541.
Regular Council Meeting Date & Time:
GUIDELINES
• Presentations are not to exceed 15 minutes, including questions, unless permitted by Council.
• The Delegation Request Form and related documents will become part of the public record and
will be released/published in the agenda and minutes and will be made available to the pubic in
a variety of methods.
• Persons interested in requesting a presentation to Kneehill County Council must supply all
pertinent information including handouts, PowerPoint Presentations no later than 4:00 p.m. on
the Wednesday prior to the scheduled Tuesday meeting. If your material is not published in the
agenda, bring ten (10) copies with you to the meeting. Note: distributed documents will
become part of the public record.
• The County’s Council meetings are video recorded and live-streamed on the County’s website.
• Kneehill County Council values respectful and constructive proceedings. All presenters are
expected to engage with Council, staff, and other attendees in a courteous manner.
Disrespectful or inappropriate behaviour will not be tolerated and may result in the Chairperson
concluding the presentation. The Chairperson may also direct anyone causing a disturbance or
acting improperly to leave the meeting.
• The purpose of a delegation is to provide information to Council. The delegation is not intended
to be a “back and forth” engagement or to function as a “question period”.
PRESENTER DETAILS
MEETING DETAILS
Andrew McAleese
Wednesday, Nov 12 @ 8:30 a.m.
Page 21 of 228
Delegation Request Form
Please submit completed form to
carolyn.vanderkuil@kneehillcounty.com
This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of
Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of
this information, please contact the FOIP Coordinator at 403-443-5541.
PRESENTATION TOPIC
Will the presentation require PowerPoint facilities? Yes No
The topic of the discussion is (be specific, provide details, and attach additional information, if
required so that all necessary details may be considered.):
PURPOSE OF PRESENTATION
☐ Information Only ☐ Request Action/Support ☐ Request Funds ☐ Other
Desired Resolution (What is the decision you are asking to make?)
• Have you included all attachments?
• Does your summary contain all pertinent information?
• Have you provided enough information to enable Council to make an informed decision?
• Have you reviewed your presentation to ensure that it will fit within the specified timelines?
Just to accept the gift.
Just want to present a gift to the county as a whole with no expectation of any return or
favour. It is a grain elevator map from 1923. Value $80.00
Page 22 of 228
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Planning Orientation November 12, 2025
Meeting Date: Tuesday, November 12, 2024
Prepared By: Barb Hazelton, Manager of Planning & Development
Presented By: Barb Hazelton
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☒
☐
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- Alberta Land Stewardship Act, Land Use Policies, Matters Relating to Subdivision and
Development, Municipal Government Act
Council Bylaw/Policy (cite)- Strategic Plan, Bylaw 1905: Municipal Development Plan, Bylaw 1808:
Land Use Bylaw
BACKGROUND/PROPOSAL
Administration will lead a planning orientation session which will provide an overview of the following:
Our legislated authority and the boundaries within which we work
The requirements for planning documents within a municipality
The role of Council when it comes to planning
The role of the Municipal Planning Commission members
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
More specifically we will also go through the planning processes and timelines as required by legislation.
We will discuss specific application types and how the process may differ.
Included in this orientation will be an overview of some of the main sections of our current Land Use
Bylaw, as well as some of the additional data we need to consider that may impact development on a
specific parcel of land.
This is intended to be a broad overview. Further, topic related discussions can be scheduled as per
Council direction.
FINANCIAL & STAFFING IMPLICATIONS:
There are no impacts to the operating budget or staffing. This falls under the day-to-day operations of the
Planning Department.
RECOMMENDED ENGAGEMENT:
Page 23 of 228
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
ATTACHMENTS:
COUNCIL OPTIONS:
Council accepts as information.
RECOMMENDED MOTION:
That Council acknowledge receipt of the presentation.
FOLLOW-UP ACTIONS:
Administration will follow any direction from Council and will provide additional information as required.
APPROVAL(S):
☒
Page 24 of 228
2025-11-05
1
Planning &
Development
Council Orientation
Presented by Barb Hazelton
October 2025
Planning
(guiding growth and development to position the county for the future)
Achieve orderly
development;
Improve physical
environment;
All without infringing
unduly on the rights of
individuals, except to the
extent for the greater
public interest
~MGA Sec. 617
2
1
2
Page 25 of 228
2025-11-05
2
Why Planning is
Important
Required by law to have Municipal Development Plan & Land Use Bylaw
Allows municipality to create rules specific to them
Creates a consistent process
Outlines participation in the process
Helps ensure safety issues are dealt with
Helps reduce potential enforcement and chaos
Helps position the municipality for future sustainability
3
Error in
Law or
Jurisdiction
Municipalities lack constitutional status. They
only exist through the provincial statutes that
create and empower them.
Because municipalities are “creatures of the
province”, they may only use the powers given to
them by provincial legislation.
There are circumstances where the courts will
intervene when a body exceeds its jurisdiction
and set decisions aside. This can result in
municipal consequences.
4
3
4
Page 26 of 228
2025-11-05
3
Areas a
Municipality
Cannot Regulate
Federal Authority Charter Rights Crown Activities
Statutory Exemptions Provincial Overrides
5
Acts &
Regulations we
have authority
under
-we have been granted a
level of jurisdiction
PROVINCIAL
•Alberta Land
Stewardship
Act
•Land Use
Policies
•Regional Plans
•Municipal
Government Act
•Subdivision &
Development
Regulations
REGIONAL
•Intermunicipal
Development
Plans
•Municipal
Development
Plans
•Area Structure
Plans
•Land Use Bylaw
•Outline/Concept
Plans
•Redesignation-
Zoning
6
5
6
Page 27 of 228
2025-11-05
4
Red Deer
Regional Plan
7
Red Deer Regional Plan
•Sets out an approach to managing our lands & natural resources
•Regional Advisory Council
•Once approved by Cabinet it becomes law and is binding for municipalities within that plan
•Lower Athabasca Regional Plan - complete
•South Saskatchewan Regional Plan - complete
•Red Deer Regional Plan – not started
•5,033,751 hectares in total
•We have a couple IDPs with municipalities that have these plans
8
7
8
Page 28 of 228
2025-11-05
5
Other Relevant Acts for Planning
Environmental Protection & Enhancement Act
Alberta Land Stewardship Act
Historical Resources Act
Safety Codes Act
Expropriation Act
Public Highways Development Act
Public Health Act
Land Titles Act
Surveys Act
Agricultural Operations Practices Act
Water Act
Radiocommunications Act
Cannabis Act
9
Liability under Water Act
•Section 147 of the Water Act imposes
personal liability on municipal
councillors, CAO, and designated
officers.
•Can be personally prosecuted if they
knew or reasonably ought to have to
known of circumstances that
constituted an offence and had the
influence or control to prevent it but
didn’t.
10
9
10
Page 29 of 228
2025-11-05
6
Municipal Government Act
…the law under which all Alberta
municipalities are empowered to shape their
communities.
11
Hierarchy of
Municipal
Legislation
Intermunicipal Development Plan
Municipal Development Plan
Area Structure Plan
Land Use Bylaw
Outline/Concept Plan
Redesignation
Subdivision
Development/ Building Permit
12
11
12
Page 30 of 228
2025-11-05
7
Intermunicipal Development Plans
13
Municipal Development Plan
Statutory Plan established by Council – required by law (MGA 632)
Broad, high-level planning
Long-term perspective
Big picture benefits
Balance preservation & responsible and sustainable economic development
Spent 2 years doing major public engagement for revised MDP
14
13
14
Page 31 of 228
2025-11-05
8
Obligations
in Preparing
Plans
Must offer opportunities for anyone affected to provide
feedback
Notify the public of details of plan, preparation process and
opportunities to comment
Notify school authorities
For MDP, must notify adjacent municipalities
For plans adjacent to other municipal borders, that
municipality
Government agencies (i.e. Alberta Transportation, Alberta
Environment, etc.)
Must identify in the Public Participation Policy approaches
the municipality will use to engage stakeholders
A public hearing must be held
15
Area Structure Plans
ASPs are discretionary plans that allow a
municipality to provide a framework for
subsequent subdivision and development of an
area of land.
•Generally, cover a small portion of the
municipality
•Future development subject to the principles
in the plan
•Much more detailed than a Municipal
Development Plan
•Approved by bylaw (public hearing required)
•Can be developer driven
15
16
Page 32 of 228
2025-11-05
9
Land Use Bylaw
Council adopted bylaw – required by law (MGA 640)
Establishes rules & regulations for land development
Outlines process of decision making for developments &
subdivisions
Details required
What district applies
Additional information required/ any limitations
17
Things to Note
•All plans (p.6) must be consistent with each other (MGA Sec. 638)
•Council sets out the rules in the Land Use Bylaw
•Administration facilitates the legal process as well as what fits
inside the rules with applicants.
•Development is landowner driven
•Every landowner within a municipal jurisdiction has access to the
same development process
•Any idea can be considered through this legal process
•If a use is listed in a different district, they can apply to rezone
•If a use is not listed in any district, they can apply to amend the LUB
18
17
18
Page 33 of 228
2025-11-05
10
Things to Note
•Rezoning any property is a decision of Council and must be done by
bylaw. (MGA 692)
•Rezoning the land is not permission to develop
•The cost of obtaining any required information necessary for the
development permit is borne by the applicant/developer.
•The cost of servicing the site or upgrading the road to the site is
borne by the applicant/developer unless policy states otherwise
•For developments that require approval from other governmental
agencies such as NRCB, AUC, AER, ERCB, and AEUB, the
municipality has limited, and in some cases, no authority in these
approvals. (MGA 619-620)
19
Public Hearing Process
Purpose – Public Hearings are for Council to receive information, not for
the municipality to justify to the public the item before Council.
Council can ask questions following any presentation.
It is a formal process outlined in the Procedural Bylaw.
(In planning you will see this process for redesignation of land and
amendments to any IDPs, MDP and Land Use Bylaw)
20
19
20
Page 34 of 228
2025-11-05
11
Public Hearing Process
A bylaw requires 3 readings to pass
A public hearing must be held prior to 2nd reading
Not all municipal bylaws require a public hearing
Proper notice must have been given (MGA 606)
Affected parties have a right to be heard (time limits can be established in a procedural bylaw but should err on the side of flexibility)
The Chairperson can limit if information is not relevant or is very repetitive
When it comes to repetition, it is not relevant who is make the point, only that it has been raised.
21
Public
Hearing
Process
Information received by individual Councillors outside of the
hearing process should be communicated to Council as a whole.
Councillors should not conduct their own investigation regarding
the subject matter.
All information should be heard by everyone at the public
hearing.
Decision should be made in public (not in “closed session”)
Decision must be supported by “record” of materials and
information before Council.
Concept of “bias” is based upon the notion that a decision maker
should not “pre-judge” a matter prior to the public hearing.
22
21
22
Page 35 of 228
2025-11-05
12
Public Hearing Process
Pecuniary Interest
•Councillor should not participate in a matter if they have a pecuniary interest
a. Monetary interest
b. Close personal relationship
c. Been personally involved in the matter
d. Independent outside knowledge of the matters
•Decision may be challenged on judicial review on basis of an allegation of bias
•A decision found to be biased will be quashed
•If a Councillor has missed the entire public hearing they must abstain from voting on the bylaw
•If a Councillor has missed portions they may abstain from voting on the bylaw
23
Public Hearing Process
•Following the Public Hearing, Council may:
a. Pass the bylaw (2nd & 3rd readings)
b. Make any amendment to the bylaw it considers necessary and proceed to pass it without further
advertisement or hearing, or
c. Defer further readings to another scheduled Council meeting.
d. Defeat the bylaw
•Note: in reference to (b.) caution should be exercised so that in essence, the bylaw does not become
completely different than what was before the public hearing (in cases where significant changes have
occurred, another public hearing could be scheduled)
24
23
24
Page 36 of 228
2025-11-05
13
Proper Process
A developer is not obligated to meet with adjacent landowners prior
to the meeting (unless it is a legislated requirement).
All questions come to the decision table for both a public hearing and
MPC. Outside information is not to be sought prior to the meeting.
Should be consistent questioning for similar applications.
For a public hearing, an opportunity to have your comments and
concerns heard is built into the process. You can come and speak to
the matter directly, or you can submit something in writing.
For applications that go to MPC (discretionary use developments),
your voice is your letter. That is your legal process to submit
comments.
Role of Municipal Planning Commission
Required (MGA 623)
Established by bylaw to
act as the development
authority
Members are appointed by
resolution of Council.
+ 2 members-at-large
Term is 1-year (may be
renewed by further
resolution of Council)
Specifically consider and
decide on applications for
subdivision and
discretionary use
development permits
26
25
26
Page 37 of 228
2025-11-05
14
Role of
Municipal
Planning
Commission
You are a commission member, not a Councillor. The Commission
could be made up of all members at large.
Your role is to consider applications based on the rules set within the
Land Use Bylaw and other governing plans.
Council, by Bylaw (1784) determines the makeup of the commission.
The Commission may be composed of all members of Council who
shall be appointed by resolution of Council. Council may appoint up
to two Members at Large at their discretion.
The Land Use Bylaw establishes the discretion a Development
Authority may exercise.
For discretionary developments, MPC has additional discretion given
to them under the LUB. MPC may relax or vary a standard of the
bylaw pertaining to site coverage, setbacks, height restrictions,
access, parking & lot sizes.
27
Role of Municipal Planning Commission
As a Subdivision Authority, you may approve an application for subdivision even though the proposed
subdivision does not comply with the Land Use Bylaw if, in its opinion:
i. the proposed subdivision would not:
a. unduly interfere with the amenities of the neighbourhood; or
b. materially interfere with or affect the use, enjoyment or value of
neighbouring parcels of land; and
ii. The proposed subdivision conforms with the use prescribed for that land in the Land Use Bylaw.
•Ultimately our goal is to have them conform, and we will work with applicants to provide options that would be
acceptable.
•At the end of the day, they have the right to apply for whatever option they want.
•We advise you in our report when an application is outside of the rules and you will need to exercise this granted
authority when considering a file.
28
27
28
Page 38 of 228
2025-11-05
15
Role of Municipal Planning Commission
Things to consider regarding subdivisions:
a. Roadway access
b. Topography
c. Soil Characteristics
d. Municipal reserve requirements
e. Environmental issues/hazard lands (floodplain)
f. Availability of water & sewage locations and stormwater
g. Compliance with provincial setbacks (i.e., waste management facilities, sour gas facilities, oil & gas
wells, etc.)
h. Rules outlined in Land Use Bylaw
i. Compliance with Subdivision and Development Regulations
29
Relevant Considerations in Decision Making
Relate solely to the use and development of the land
Safety concerns – traffic, septic, redevelopment,
brownfields, etc.
Environmental concerns – riverbank, water, slope
stability, brownfields
Suitability-availability of water, sewer, setbacks
Conflicting and questionable land uses
Access
30
29
30
Page 39 of 228
2025-11-05
16
Irrelevant Considerations in
Decision Making
•Morality or character of the applicant
•Business competition – the MGA does not
recognize the regulation of business competition
as relevant to development planning
•Increase in tax revenue/employment
•The lengths or expense an applicant has gone to
achieve approval
•Wrongly withheld previous approval
•The applicant themselves (cannot regulate users)
•Estate Planning
31
Other Considerations
•Development Authority cannot vary uses.
•Development Authority can vary a regulation or
standard to the extent authorized in the LUB.
(setbacks, height, etc.)
•Timelines for decisions are legislated
32
31
32
Page 40 of 228
2025-11-05
17
Potential Incompatible Development
•Waste Management Facilities
•Confined Feeding Operation
•Industrial Development
•Natural Environment
•Housing – accommodating institution
residences, & intensification where
appropriate
•Intermunicipal Planning Cooperation
•Cooperation with other jurisdictions
(provincial/federal, etc.)
33
As a Commission Member you will weigh concerns
and the development:
Is there enough clarity regarding the concern? – there needs to be a “why” or a clear indication of
the negative affect it will have on them. (Not just because they don’t like it.)
Is it a valid concern?
Has the applicant addressed the concern in their response? Are they proposing something that
will address or greatly reduce the concern?
Can we mitigate the concern with conditions? (Conditions need to be consistent with similar
applications)
Most developments will have some impact (i.e. increase in traffic, etc.) but it would be an
acceptable impact to allow the development.
These decisions should not be political – they are about considering applications based on the
rules within the LUB and other Acts and regulations that we have jurisdiction under.
33
34
Page 41 of 228
2025-11-05
18
Process
Snapshot
Permitted UseDiscretionary UseSubdivisionRedesignation
DO DecisionMPC DecisionMPC DecisionCouncil Decision
Not appealable unless a variance has been
granted
21-Day appeal period14-Day Limited appeal (applicant/gov
agencies, school board)
Not appealable
Must be granted if they meet LUB
requirements
Looked at site specifically-
not automatic
Looked at site specifically (does it meet
requirements in LUB)
Development type not listed in their
current zoning
No notification requiredNotification of adjacent landowners,
agencies, interest on title
Notification of adjacent landowners,
agencies, interest on title
1st Reading & setting Public Hearing start
process
All conditions must be in LUBMPC can add conditionsOnce approved have 1 year to meet
conditions
Advertised twice, adjacent notified
Assessor gets copies of all issued permitsDecisions posted in CapitalCan apply for an extension – Council
decision
Changes uses applied to those lands
Appeal goes to either SDAB or LPRTNot permission to proceed
Assessor gets copies of all issued permitsDone by bylaw
35
Decision Processes
Under MGA –40 days to issue a decision on a development permit.
Discretionary use development permits require notification to
adjacent landowners, agencies, and anyone with an interest on the
title.
We have 60 days to issue a decision on a subdivision which requires
notification to adjacent landowners, agencies, and anyone with an
interest on the title. (21 days if lands fall in an ASP)
Must provide in writing within 20 days whether the application is
deemed complete or has deficiencies.
Permitted uses must be issued if they comply with the Land Use
Bylaw
36
35
36
Page 42 of 228
2025-11-05
19
Reserve Lands
•Environmental Reserve (MGA 664) (swamps,
gullies, ravines & land subject to flooding) –
title transferred to the municipality
•To preserve natural features, prevent
pollution, ensure public access,
prevent development
•Environmental Reserve Easement (MGA
664(2)) – title stays with owner, but
municipality registers an encumbrance
against the title preventing future
development (must remain in a natural
state)
37
Reserve Lands
•Conservation Reserve (MGA 664.2(1)) –
municipality takes title but must pay market
value compensation (Environmentally
significant features)
•Land must remain in its natural state,
must not be sold or leased or
otherwise disposed of
•Conservation Reserve Easement – voluntary,
restricts development as per terms (allows
current activities, restricts surface
development)
38
37
38
Page 43 of 228
2025-11-05
20
Municipal Reserve
•At the time of subdivision, a Municipality
may take a portion of the land or cash-in-
lieu as municipal reserves or school reserves
(first parcel out exempt) (MGA 666(1))
•We take cash-in-lieu
•Based on the market value of the land
without any improvements
•May not exceed 10%
•Limited use of reserve money (MGA
671(1))
39
Appeals
Appeals of Subdivisions (MGA 678(1))
•Limited ability to appeal (applicant, government
department, school board)
•Subdivision appeals on lands adjacent to a
highway, water body, wastewater treatment
plant, waste management facility or an historical
site or resource were previously heard by the
MGB (now LPRT).
40
39
40
Page 44 of 228
2025-11-05
21
Appeals
•A decision of a Subdivision & Development Appeal Board is a brand-
new decision
•These hearings must be open to the public
•Board can confirm, revoke or vary decision MGA 680(2)(e)
•Statutory Appeals – Only on a question of law or jurisdiction
41
Appeals-Court of Appeal
•The justice who hears the application for
permission to appeal may grant permission to
appeal if he or she is of the opinion that the
appeal involves a question of law of sufficient
importance to merit a further appeal and the
appeal has a reasonable chance of success. MGA
s. 688(3) ~ Saddle Up Estates
•There are no appeals on questions of fact.
42
41
42
Page 45 of 228
2025-11-05
22
Land Use
Bylaw
Highlight Reel
43
Exemptions – Land Use Bylaw
Exemptions under the act
Maintenance & Repair to Buildings
Shelterbelts (unless setback not met)
Public works
construction/maintenance/repair
Private drives, pathways, walkways
Use of a building for an election
Federal/Provincial/Municipal work camps
Accessory buildings <200 ft2
Grain bins or silos
Satellite dish, light standard, flagpole <25ft
Signs < 16 ft2
Ornamental ponds (in hamlet <3.28 ft. deep)
Dugouts & borrow pits
Roof mounted solar panels (private use)
Storage containers (Ag land > 20 acres)
Gates, fences, walls (some exceptions)
Decks <2ft off the ground
Prefabricated garden sheds
44
43
44
Page 46 of 228
2025-11-05
23
Examples
Building maintenance & repair – no
development permit required
Parcels 20-acres or less require a
development permit & are limited
45
# Parcels – Land Use Bylaw
# of Parcels Allowed per Quarter
3 per quarter section (including remnant)
Bare parcel – minimum 2 acres
- maximum 5 acres
Farmstead separation – can include accessory
buildings, shelterbelts, septic setback
requirements, water systems & access. In some
cases, additional pastureland may be considered.
46
45
46
Page 47 of 228
2025-11-05
24
Subdivision
Requirements
•All services must be located on the title they
service
•Must have their own direct legal and physical
access
•Must have a developable area
•Can be fragmented
•If on a waterline may have ability to take a riser
47
Country Residential District–
Land Use Bylaw
Must be rezoned to CR District by bylaw
Public Hearing required
Minimum 5 parcels
Min ½ acre; max 4 acres
Must show proof of water & sewer
Must provide an Outline Plan
Will need a service road
Will not enforce restrictive covenants
48
47
48
Page 48 of 228
2025-11-05
25
# Dwellings – Land Use Bylaw
# of Dwellings on lands zoned Ag
Full quarter – multiple dwellings (min. 800 ft2)
10+ acres - 2 dwellings
Less than 10 acres can have a primary and a
garden suite (garden suites must be less than
1000 ft2)
Can have a tiny house (less than 500 ft2)
Note: 1st residence is permitted use, all others are
discretionary use
49
Hamlets – Land Use Bylaw
Hamlet Regulations
1. No commercial kennels
2. Can have 4 mature hens (no roosters)
3. No burning in hamlets
4. Derelict vehicles more than 14 days
prohibited on residential lots
5. No occupant of a principal dwelling shall
permit an RV to be used for living or
sleeping accommodation for longer than
14-days. (unoccupied lots included)
50
49
50
Page 49 of 228
2025-11-05
26
Additional Info –
Land Use Bylaw
Additional Requirements
1. Setbacks to water
2. Setbacks from hazard lands
3. Livestock limited on parcels <20-acres
4. Manufactured homes >35 years of age prohibited
5. Industrial accommodation housing prohibited
51
Activity Levels
Note: 2025 data is up to October 2025
52
51
52
Page 50 of 228
2025-11-05
27
Datasets to be
considered –
(not a complete list)
Coal Mine Data
Historical Resources
Environmentally Significant Areas
Hazard Lands
53
Coal Mines Carbon Area
54
53
54
Page 51 of 228
2025-11-05
28
Coal Mines Drumheller Area
55
Coal Mines Three Hills Area
56
55
56
Page 52 of 228
2025-11-05
29
Coal Mines East Trochu Area
57
Municipal
Development Plan
Historical
Resources Map
Note: This is a provincial dataset.
58
57
58
Page 53 of 228
2025-11-05
30
Municipal
Development Plan
Environmentally
Significant Areas Map
Note: This is a provincial and regional dataset.
59
Concept of
Bias
Bias is lack of neutrality on the part of the decision maker
regarding an issue to be decided. (The decision maker has already
made up their mind prior to the presentations.)
Unbiased does not mean uninformed. It means only that the
decision maker should be open to persuasion.
As a public servant, you are responsible for upholding the public
interest of the entire municipality ahead of any private interests.
Two types of bias – actual and perceived
Actual bias – means the outcome is already predetermined.
Perceived bias – the view of one party before a panel that one or
more panel members hold a predetermined or the likelihood of a
predetermined result.
59
60
Page 54 of 228
2025-11-05
31
Perceived
Concept of
Bias
Courts identified the following common situations in which there
could be perceived bias.
Decision maker (or family member) has a material interest in the
outcome. Financial benefit or loss
Association or prior involvement with one of the parties
Prior participation in the process or a related process that is the
subject matter being dealt with
Attitude or conduct that shows bias or hostility
Where a decision-maker has obtained “independent” outside
knowledge of the matters that are going to be dealt with
Test for Bias
Reasonable bystander test:
Would a reasonable bystander informed of all the circumstances
reasonably conclude the decision maker holds a predisposed view?
Regardless of whether a member is consciously or unconsciously
biased, or even unbiased, what matters is whether a reasonable,
informed person looking at all the facts would conclude that the
decision maker could not act impartially.
The objector need not show that there was actual bias. It is
sufficient for disqualification if this might occur.
Exception
Topic experts
61
62
Page 55 of 228
2025-11-05
32
Tips around
Bias
Members should not prejudge a case:
Should not make up their minds so strongly in advance that they
cannot be influenced to decide another way
Any comments/questions should be based on relevant
considerations
To avoid improper conduct during the process members should not
make flippant remarks or derogatory statements about parties
All applicants should be treated the same when they come through
the door (doesn’t matter where they are proposing to locate)
Bias can arise because of the decision maker’s actions outside the
process.
Members frequently interact in the community and invite
feedback or suggestions. They build rapport and relationships
Access to
Information
Act &
Protection of
Privacy Act
Elected officials do not have an unfettered right of access to any and all records
of a municipality.
Administration should typically only provide to council the information
necessary for council to fulfill their duties. If the information sought by council is
not strictly required to fulfill their duties, there is no special right of access.
Emails and text messages sent by council members may be disclosable in
response to a ATI request. This could include records on a councillor’s personal
device if they relate to council or municipal matters.
Where information has been provided by administration to one council
member, administration is required to provide it to all other councillors. MGA
Section 153.1
63
64
Page 56 of 228
2025-11-05
33
Case Law
Ontario Court of Appeal
Niagara Falls (City)
v.
Executive Helicopter
Court of Queen’s
Bench
Mullaney
v.
County of Red Deer
Supreme Court of
Canada
Johanneson
v.
West St. Paul
No jurisdiction LUB cannot regulate
in Federal area
Aerial Navigation trumps municipal zoning bylaw
65
Case Law
Alberta Court of Queen’s Bench
Parks West Mall
v.
Hinton (Town)
Alberta Court of
Appeal
Robert Beaverford
v.
County of Thorhild
Alberta Court of
Queen’s Bench
Chernipeski
v.
Lacombe (Town)
Limit Competition Reasonable
Apprehension of bias
Improper Fettering
of Discretion
66
65
66
Page 57 of 228
2025-11-05
34
Procedural
Fairness
(in context of public
consultation determined
by the function of Council)
Low level
Passing general bylaws
Not targeting or impacting a specific individuals interests
Determined by (Baker Analysis):
•Nature of the decision & process
employed by decision makers
•Statutory scheme/provisions
•Importance of the decision to
individuals affected
•Legitimate expectations of
challenging party
•Nature of deference accorded the
public body
High level
Determining facts-weighing competing private interests
Making decisions that impact private interests
Middle level
Decisions that will impact individual or group
Decision based on overall policy considerations
Legislative Function
Passing bylaws
LUB
amendment
Quasi-judicial Function
Site specific applications
Proper notice
Right to be heard
Public hearings
Administrative
Functions
Setting user fees
Service levels
Day-to-day
•The nature of the decision including its impact on individuals and whether
there is an overriding public interest; and,
•The rules established in the governing statute
67
Enforcement
The municipality generally does not have a legal duty to enforce
its own bylaw and can exercise discretion as to whether or not to
issue a stop order.
The exception would be risk of injury or damage to property.
Our approach has been education and prevention and trying to
work with the landowner to achieve compliance without issuing a
Stop Order.
We use an enforcement ladder approach.
We have other bylaws or Acts that we can use in enforcement.
68
67
68
Page 58 of 228
2025-11-05
35
Appeals - SDAB
Subdivision & Development Appeal Board
1. Have 14-days to appeal a subdivision
2. Have 21-days to appeal a development
3. Hearing must be held within 30 days of receiving notice
of appeal
4. Board must give 5-days notice of the hearing
5. Decision must be issued within 15 days after conclusion
of the hearing
6. May confirm, revoke or vary the approval or decision
7. Must conform to the uses of land in the LUB
69
Appeals - SDAB
Subdivision & Development Appeal Board
1. Must be consistent with land use policies
2. Must have regard for any statutory plan
3. Must have regard but are not bound by the Subdivision
& Development Regulations
4. SDAB members are not personally liable for anything
done or omitted to be done in good faith
5. Not liable for any costs
6. Must have all policies published or won’t be considered
in appeal. (MGA Sec. 638.2)
70
69
70
Page 59 of 228
2025-11-05
36
Appeals - LPRT
Land & Property Rights Tribunal
1. Came into effect June 2, 2021
2. Amalgamation of the Land Compensation
Board, Municipal Government Board, New
Homebuyers Protection Board and the Surface
Rights Board
3. Have 60 days to hold a hearing
4. Must issue a decision within 15 days of the
hearing conclusion
5. Any appeals to decisions that fall under the
provincial overrides of Section 619 now go to
the LPRT
71
Appeals - LPRT
Land & Property Rights Tribunal
1. Under Section 619 a municipality may not address
matters already considered by one of these agencies
2. Municipality is required to approve an application that
was the subject of an approval by one of these agencies
3. Municipality must amend a statutory plan or land use
bylaw to accommodate these approvals
4. Sec 619(6) have 60-days to commence hearing & 30-
days for decision/ Sec 680(4) notes 60-days to
commence hearing & 15-days to decision (subdivision
appeals)
72
71
72
Page 60 of 228
2025-11-05
37
Appeals - Court
Court of Appeal
•Decisions on appeals from Court of Queens Bench
•A breach of the MGA or a municipality’s LUB could be
the subject of Provincial Court proceedings.
•An error in law or jurisdiction
•Panel 3 or more justices
•Statutory appeals for planning matters
•SDAB decisions or LPRT decisions
Court of Queen’s Bench
•Administrative tribunals (quasi-judicial)
73
Odds & Ends
Environmental Lands
•Cannot build anything permanent in the 1:100-year
floodplain
•Must have elevations & qualified professional
analysis if closer
•We have setbacks from brinks & toes of slopes
•Must have geotechnical report if you want to be
closer
•Nuisance grounds (brownfields)
74
73
74
Page 61 of 228
2025-11-05
38
Odds & Ends
Notification Ranges
•Notification ranges and advertising for
applications should be consistent
Right to Farm
•Agricultural Operations Practices Act
Under MDP Requirements
•An obligation to contain policies respecting the
protection of agricultural operations
Restrictive Covenants
•We do not enforce restrictive covenants
75
Odds & Ends
•Development permits have 1-year to begin
construction
•Extensions for discretionary development
permits must be approved by MPC
•Subdivisions have 1-year to meet conditions
•Extensions must be granted by Council
•You need a Safety Code permit to demolish a
building
76
75
76
Page 62 of 228
2025-11-05
39
Odds & Ends
Direct Control Districts
•Provide for the development of land uses under
individually unique circumstances requiring
site-specific controls where the application of
conventional land use districts would be
inappropriate or inadequate.
•MPC reviews development proposals &
provides comments & recommendations to
Council. Council is the approving authority.
•Council reviews subdivision applications &
makes recommendations to MPC.
•Decision of Council is not appealable.
77
Odds & Ends
Undeveloped Roads
Applicant will not be permitted to build off an undeveloped road
Will be required to upgrade the road
Standard determined by type of development
Engineering review (single residential/farm access only)
All other road standards must be engineered, and a Development Agreement must be entered into.
78
77
78
Page 63 of 228
2025-11-05
40
Boundary Markers/
Survey Pins
Kneehill County cannot locate survey pins.
Accurate location must be done by a licensed
Surveyor.
It is illegal to remove or tamper with an official
boundary marker. Can be fined up to $10,000 or
do jail time.
May be road pin vs. property pin.
79
Boundary Markers/
Survey Pins
363534333231
252627282930
242322212019
131415161718
121110987
123456
1871 Survey
80
79
80
Page 64 of 228
2025-11-05
41
Questions
81
81
Page 65 of 228
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Council Orientation – Financial Planning
Meeting Date: Wednesday, November 12, 2025
Prepared By: Marika von Mirbach, Manager of Financial Planning
Presented By: Marika von Mirbach, Manager of Financial Planning
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☒ ☒
☒
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite): Under the Municipal Government Act (MGA), the County must annually approve
balanced and fully funded operating and capital budgets.
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL
As Council begins its new term, this orientation is designed to support Council’s leadership in financial
decision-making for Kneehill County. The presentation introduces the current structure of the County’s
financial planning process and outlines how Council’s direction shapes future budgets and servic e
delivery.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
This presentation will provide an overview of how Financial Planning currently functions in the County. It
is not a budget presentation, but an orientation to help Council understand the structure, timing, and
guiding principles that shape future financial decisions.
Key topics which will be covered in the presentation include:
Budget Process – This section will outline how Council’s budget is developed, including:
o The annual cycle and key milestones.
o Council’s role in setting direction, reviewing guidelines, and approving budgets.
o Opportunities for Council to ask questions, deliberate, and shape the budget.
Operating Budget – Council reviews and approves the operating budget, which is:
o A guidebook for day-to-day revenues and expenses for municipal services.
o The foundation for delivering essential operations.
o Council’s direction to set service levels, rates, and fees.
Project Budget – Council considers the project budget, which includes:
o Planned capital projects and one-time initiatives.
o Funding sources such as reserves, grants, and debt.
o Council’s role in prioritizing investments and aligning projects with strategic goals.
Financial Forecasts – Council receives multi-year financial forecasts to:
o Support long-term planning and sustainability.
o Identify upcoming financial pressures and opportunities.
o Inform future budget deliberations and strategic decisions.
Page 66 of 228
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
Variance Reporting – Council is provided with regular reporting, including:
o Variance reports tracking actual results against the operating and project budgets.
o Investment reporting, which provides visibility in the County’s cash and investment
position.
o Reserve continuity, which tracks reserve transactions approved by Council.
Council’s Governance and Influence
Throughout each section, Council’s ownership of the budget and the financial planning process is
emphasized. Council sets directions, approves budgets, and makes decisions on service levels, rates,
and projects. Administration’s role is to support Council’s priorities and provide clear, accessible
information.
Next Steps
This orientation sets the stage for upcoming budget discussions. Council will receive further presentations
and materials as part of the 2026 Budget process. The next steps currently planned are:
November 25 – Setting the Stage and Proposed Projects
December 2 – Third Quarter Variance Report
December 9 – Interim Budget and Proposed Operating Budget
January – Responses to Questions and Council Deliberations
February (target) - Budget Adoption
FINANCIAL & STAFFING IMPLICATIONS:
The annual budget process is incorporated into existing staff work plans.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
N/A
COUNCIL OPTIONS:
1. That Council accepts the recommendations in this report.
2. That Council provides further direction.
RECOMMENDED MOTION:
That Council accepts the Council Orientation – Financial Planning presentation for information.
FOLLOW-UP ACTIONS:
Administration will continue preparing for 2026 Budget presentations.
APPROVAL(S):
☒
Page 67 of 228
Financial Planning
1
Page 68 of 228
Agenda
Introduction
Budget Process
Operating Budget
Project Budget
Financial Forecasts
Variance Reporting
2
Page 69 of 228
Introduction
3
Page 70 of 228
What Does Financial Planning Do?
Prepare the
budget for Council
consideration
Prepare the
budget for Council
consideration
Provide financial
analysis and
reporting to
Council
Provide financial
analysis and
reporting to
Council
Support evidence-
based decision-
making with clear
data
Support evidence-
based decision-
making with clear
data
Ensure
compliance with
legislation, policy
and procedures
Ensure
compliance with
legislation, policy
and procedures
Manage variance
reporting
Manage variance
reporting
Oversee reserve
contributions and
long-term
financial planning
Oversee reserve
contributions and
long-term
financial planning
Advise on funding
strategies for
projects and
initiatives
Advise on funding
strategies for
projects and
initiatives
Liaise with
departments to
align budgets with
Council priorities
Liaise with
departments to
align budgets with
Council priorities 4
Page 71 of 228
What Does Council See from
Financial Planning?
• Day-to-day revenues and expenses to deliver municipal services.
Annual Operating BudgetAnnual Operating Budget
• Outlines planned capital projects and one-time initiatives and their funding sources.
Annual Project BudgetAnnual Project Budget
• Provides multi-year projections to show the long-term financial picture.
Financial ForecastsFinancial Forecasts
• Tracks actual results against budget to highlight trends.
Variance ReportingVariance Reporting
• Supports informed decision-making through financial modelling and the development of
policies.
Policy Development and Financial AnalysisPolicy Development and Financial Analysis
5
Page 72 of 228
Future Programs and Projects
Continue, and enhance, compliance with GFOA Best Practices
and Budgeting Award program criteria.
Continue, and enhance, compliance with GFOA Best Practices
and Budgeting Award program criteria.
Coordination with Asset Management to deepen integration of
long-term financial strategies with asset management data.
Coordination with Asset Management to deepen integration of
long-term financial strategies with asset management data.
Expanding use of financial modelling tools and dashboards to
support data-driven decision making.
Expanding use of financial modelling tools and dashboards to
support data-driven decision making.
Continue to identify opportunities to make budget and financial
information transparent and more accessible.
Continue to identify opportunities to make budget and financial
information transparent and more accessible.
Support the County’s Enterprise Resource Planning (ERP)
system transition.
Support the County’s Enterprise Resource Planning (ERP)
system transition.
6
Page 73 of 228
Annual
Budget
Operating
Budget
Revenues Expenditures
Project
Budget
Proposed
Projects
Funding
Sources
Annual
Forecast
Operating
Forecast
Project
Forecast
Variance
Reporting
Operating
Budget
Project
Budget
Budget Components
7
Page 74 of 228
Budget Process
8
Page 75 of 228
Budget 2026 Schedule
Approval of
Budget
Guidelines
June 24
Approval of
Budget
Guidelines
June 24
Pre-
Approval
of Projects
September
16 and 23
Pre-
Approval
of Projects
September
16 and 23
Budget
Orientation
November 12
Budget
Orientation
November 12
Setting the
Stage and
Proposed
Projects
November 25
Setting the
Stage and
Proposed
Projects
November 25
Interim
Budget and
Proposed
Operating
Budget
December 9
Interim
Budget and
Proposed
Operating
Budget
December 9
Responses to
Questions and
Council
Deliberations
January
Responses to
Questions and
Council
Deliberations
January
Budget
Adoption
Target:
February
Budget
Adoption
Target:
February
Third Quarter
Variance Report
December 2
9
Page 76 of 228
Budget 2026 Guiding Principles
Alignment with Council’s
Strategic Plan Sustain existing service levels
Maintain competitive tax rates
Review and recommend
adjustments to service fees and
rates as necessary
Continue to implement and
monitor a proactive infrastructure
renewal strategy
Enhance the stakeholder
experience
10
Page 77 of 228
Council Sets Budget Guidelines
Management Team Discussions and
Departmental Budget Submissions
Finance Review
CAO and Senior Leadership Review
Presentation to Council
11
Budget Process
Budget Development and Review Process
Page 78 of 228
Budget Process
Setting the Stage and Proposed Projects
•Environmental Scan
•Fiscal Conditions and Comparators
•Provincial and Economic Pressures
•Project Introductions
•2027-2033 Project Forecast
12
Page 79 of 228
Budget Process
Third Quarter Variance Report
•Operating Budget Variance Report by Function
•Operating Budget Variance Report by
Department
•Operating Project Summary
•Capital Project Summary
•Cash and Investment Summary
•Reserve Schedule
13
Page 80 of 228
Budget Process
Interim Operating Budget
An interim operating budget allows the County to continue
operations until the full budget is adopted by Council.
•Required by the MGA to continue operations after
December 31.
•Based on a portion of the 2025 Operating Budget.
•Based on the premise that operations will continue as
planned for in the 2025 Budget, or as directed by Council.
14
Page 81 of 228
Budget Process
Proposed Operating Budget
Revenues Expenditures Operating
Budget
•Detailed proposed budget for revenues and
expenditures in line with Council-directed
service levels, rates, and fees.
15
Page 82 of 228
Budget Process
Responses to Questions and Council Deliberations
•Administration responds to questions and information
requests collected during initial budget presentations.
•Council discusses changes to rates and fees to move
toward a balanced budget.
•Council requests further information as required.
•This stage continues until Council recommends to
Administration to bring back the budget for adoption at a
future meeting.
16
Page 83 of 228
Budget Process
Budget Adoption
•Presentation of the final budget for Council adoption.
•After this stage, Administration moves forward with
implementing projects and services as approved by
Council within the Operating and Project budgets.
17
Page 84 of 228
Operating Budget
18
Page 85 of 228
Operating Budget |Summary
What is the operating budget?
• An annual financial plan that outlines the County’s
revenues and expenses for day-to-day operations.
• It covers ongoing costs required to provide
services, maintain infrastructure and run
programs.
19
Page 86 of 228
Operating
Budget
Revenues Expenditures
20
Page 87 of 228
Revenue |Summary | Total revenues $32,127,835
Water & Sewer
Fees
$1,372,643
4%
Other User
Fees
$2,538,224
8%
Provincial Grants
$506,673
1%
Residential
$2,173,737
7%
Commercial
$970,743
3%
Industrial
$22,079,186
69%
Farmland
$2,486,629
8%
Property Taxes
$27,710,295
87%
21
Page 88 of 228
Local Government
Fiscal Framework
(LGFF) Operating Grant
Agricultural Services
Board (ASB) grant
funding
Revenue |Provincial Grants
1% of total revenues
22
Page 89 of 228
Revenue |Other User Fees
8% of total revenues
Return on
Investments
Special Taxes
and Frontage Campgrounds Dust Control
Capital
Equipment Plan
Sales
Licenses and
Permits
Oilfield
Inspections Water Licenses
Waste Charges Sales to Other
Governments
Penalties and
Fines Rental Income
Paid Parking Scrap Metal Miscellaneous
Small Revenues
Budget
Balancing
Transfers from
Reserves 23
Page 90 of 228
Revenue |Water and Sewer Fees
4% of total revenues
Bulk Water Sales
Water
Distribution Fees
(13 Water Lines)
Sewer Fees
24
Page 91 of 228
Revenue |Property Taxes
87% of total revenues
Property Taxes
Assessment
Residential Farmland Non-
Residential
Mill Rates
Municipal
Rate
Provincial
School
Rate
Seniors
Housing
Rate
Designated
Industrial
Property
25
Page 92 of 228
Revenue |Property Taxes
How are they calculated?
Assessed
Value of
Property
Mill Rate Property
Taxes
Represents the
estimated dollar
value of a
property
Represents the
tax rate to be
applied to the
assessed value
Represents the
amount payable
on the owned
property
26Link: How Assessment and Taxation Work
Page 93 of 228
Revenue |Property Taxes
Roles and Responsibilities
Alberta’s property assessment and taxation system is guided by the MGA
and its regulations.
•The Government of Alberta:
•Develops and maintains legislation and regulations.
•Manages the assessment of designated industrial property.
•Determines the amount of provincial education property tax that each
municipality must collect.
•Municipal Councils are responsible for developing and approving budgets
and the property tax rates that will fund the operations of the municipality.
27
Page 94 of 228
Revenue |Property Taxes
Roles and Responsibilities cont.
•Municipal administrators:
•Oversee the provision of information to Council that enables the approval of budgets
and tax rates.
•Responsible for the distribution of assessment and taxation notices.
•Responsible for the collection of tax dollars on behalf of the municipalities and the
Province.
•Assessors:
•Are employees or contractors of municipalities, or the Government of Alberta.
•Are responsible for collecting and analyzing data to determine the value of each
property within each municipality’s boundary.
•The County contracts its assessment services.
28
Page 95 of 228
Revenue |Property Taxes
Assessment
•Property assessment is the process of assigning a dollar value to a
property for the purpose of taxation.
•The MGA defines property as a parcel of land, an improvement, or a
combination of the two.
•Assessments are prepared by trained and certified assessors. Assessors
are employed by the province, municipalities, and the private sector.
•A municipality is required to appoint, through bylaw, an assessor as a
designated officer. Accurate Assessment Group Ltd. are the appointed
assessors for the County.
29
Page 96 of 228
Revenue |Property Taxes
Assessment Classes
•Residential property is land and buildings used mainly for housing, assessed at market
value by the municipal assessor.
•Non-residential property includes land and buildings used mainly for businesses, such
as commercial, industrial, and utility properties. Designated Industrial Property is
assessed by the provincial assessor, while other non-residential property is assessed by
the municipal assessor.
•Farmland is land used for farming operations (not including homes). Is assessed at
regulated rates based on 4 classes – dryland arable, dryland pasture, irrigated arable,
and woodlots – with adjustments for factors like region, soil quality, and proximity to
services.
•Machinery & Equipment includes items like tanks, compressors, and mixers, assessed
under regulated procedures by the municipal assessor, or by the province if part of
designated industrial property.
30
Page 97 of 228
Revenue |Property Taxes
How are properties assessed?
•Depending on the type of property, assessments are determined using
either a market value based standard or a regulated procedure-based
standard.
•Market Value Standard (Homes, Business, Retail, etc.)
•The value a property would likely sell for on the open real estate market.
•Regulated Procedure Standard
•Primarily for properties which are difficult to value on an open market.
31
Page 98 of 228
Revenue |Property Taxes
What drives assessment change?
•Growth – New stuff: homes, improvements, wells, business, pipelines
•Housing – Market Demand
•Farmland – Regulated (Provincial Government Policy)
•Non-Residential
•Business – Various Factors
•DIP/Linear – Age of asset, asset characteristics (material type,
capacity, etc.), depreciation factors (set by provincial policy),
assessment modifiers (set by province)
32
Page 99 of 228
Revenue |Property Taxes
Mill Rates – What is included on a property tax notice?
Municipal Property
Tax
• Retained by the County
to fund County-
operated services
Provincial
Education Property
Tax Requisition
• Paid to the province to
fund school systems.
Seniors Housing
Property Tax
Requisition
• Paid to the regional
housing foundation.
Designated
Industrial Property
Requisition
• Paid to the province to
assess DIP property.
Note: The municipal property tax is the only component over which Council has direct control.
33
Page 100 of 228
County
81%
Requisitions
19%
Overall Distribution
County
48%Requisitions
52%
Residential
County
85%
Requisitions
15%
Farmland and Non-Residential
Revenue |Property Taxes
Distribution of Municipal and Requisition Portion of
Property Taxes
34
Page 101 of 228
Revenue |Property Taxes
How do we compare? |Residential
35
Kneehill
County
2.883
25th Percentile
2.86
50th Percentile
3.89
75th Percentile
5.04
0
0.05
0.1
0.15
0.2
0.25
0 2 4 6 8 10 12 14
Pr
o
b
a
b
i
l
i
t
y
D
e
n
s
i
t
y
Mill Rate
Bell Curve Distribution | Residential Mill Rate | All Counties
Page 102 of 228
Revenue |Property Taxes
How do we compare? |Farmland
36
Kneehill
County
16.39
25th Percentile
6.97 50th
Percentile
10.82
75th Percentile
15.83
0
0.01
0.02
0.03
0.04
0.05
0.06
0 5 10 15 20 25 30 35 40
Pr
o
b
a
b
i
l
i
t
y
D
i
s
t
r
i
b
u
t
i
o
n
Mill Rate
Bell Curve Distribution | Farmland Mill Rate | All Counties
Page 103 of 228
Revenue |Property Taxes
How do we compare? |Non-Residential
37
Kneehill County
14.37
25th Percentile
9.16
50th Percentile
13.50
75th Percentile
17.78
0
0.01
0.02
0.03
0.04
0.05
0.06
0.07
0.08
0 5 10 15 20 25 30 35
Pr
o
b
a
b
i
l
i
t
y
D
i
s
t
r
i
b
u
t
i
o
n
Mill Rate
Bell Curve Distribution | Non-Residential Mill Rate | All Counties
Page 104 of 228
•The 5:1 ratio refers to the maximum allowable ratio
between the highest non-residential municipal property
tax rate and the lowest residential municipal property tax
rate in Alberta.
•This ratio is defined by MGA section 358.1.
•The County currently has a ratio of 4.98 to 1.
Revenue |Property Taxes
5:1 Ratio
38
Page 105 of 228
Revenue |Property Taxes
How do we compare? |5:1 Ratio
39
Kneehill County
4.98
25th Percentile
2.59
50th Percentile
3.50 75th Percentile
4.33
0
0.05
0.1
0.15
0.2
0.25
0.3
0.35
0 1 2 3 4 5 6 7 8 9 10
Pr
o
b
a
b
i
l
i
t
y
D
i
s
t
r
i
b
u
t
i
o
n
Ratio
Bell Curve Distribution | Non-Residential to Residential Rate Ratio | All Counties
Page 106 of 228
Operating
Budget
Revenues Expenditures
40
Page 107 of 228
Expenditures |Summary |Total expenditures
$32,127,835
Contract and General Services
$3,574,017
11%
Materials, Goods, Supplies,
and Utilities
$4,920,477
15%
Salaries, Wages and Benefits
$11,497,974
36%
Provision for Allowances
$100,000
0%
Purchases from Other
Governments
$784,900
3%
Transfer to Other
Governments
$763,346
2%
Transfer to Individuals and
Organizations
$321,007
1%Transfer to Local Boards
and Agencies
$135,466
1%
Contributions to Reserves
$9,280,648
29%
Gravel (Inventory) Projects
$750,000
2%
41
Page 108 of 228
Expenditures |Contract and General Services
11% of total expenditures
IT Contracts Professional
Fees
Training and
Development Insurance Public Land
Mowing
Contracted
Repairs and
Maintenance
Advertising
and PR
Waste
Collection and
Management
Major
Maintenance
Freight and
Postage
Inspection
Services
Land Care
Programming
Equipment
Rentals
Payment
Services
Dispatch
Services
Licenses and
Permits
Land and
Building
Rentals
Miscellaneous
Small
Contracts
42
Page 109 of 228
Expenditures |Materials, Goods, Supplies, and
Utilities
15% of total expenditures
Fuel Water for
Resale
Shop
Supplies Utilities
General
Department
Supplies
Road
Maintenance
Weed
Control
Chemicals
Grader
Blades
Dust Control
Chemicals Culverts Safety
Supplies
Small Tools
and
Equipment
43
Page 110 of 228
Expenditures |Salaries, Wages, and Benefits
36% of total expenditures
Permanent
Employee
Salaries
Seasonal
Employee Wages
Council
Renumeration
Employer
Pension Plan
Contributions
Employee
Benefits
CPP
Contributions
EI Contributions WCB
Contributions
Overtime
Allowances
44
Page 111 of 228
Expenditures |Provision for Allowances
0.3% of total expenditures
Provision for the cancellation of uncollectable
property taxes
Due to
companies who
cease
operations and
go through
insolvency
Through Council
policy – Tax
Cancellations
Policy 16-15
Related to Oil
and Gas assets
transferred to
the Orphan Well
Association
On Provincial
and Federal
properties
45
Page 112 of 228
Expenditures |Purchases from Other
Governments
3% of total expenditures
Provincial
Policing
Payment
Water
Commission
Drumheller
Waste
Commission
Land Title
Payments
46
Page 113 of 228
Expenditures |Transfer to Other Governments
2% of total expenditures
Transfers to Urban
Neighbours for
Recreation
Transfers to Urban
Neighbours for Fire
Services
Trochu Swimming
Special Levy
47
Page 114 of 228
Expenditures |Transfer to Individuals and
Organizations
1% of total expenditures
Council
Contingency
Kneehill
Regional
Partnership
Doctor
Recruitment and
Retention
Fire Hall
Operating
Transfers
Grant Writer
Community
Grants – ASB
Community
Grants – Rural
Community
Halls - Operating
Community
Grants – Rural
Community
Halls - Capital
Community
Grants – Youth
Sponsorships
Community
Grants – Non-
Profit
Organizations
Community
Grants -
Community
Groups
Community
Grants - Century
Farm Award
Funding for Ron
Gorr Memorial
Arena
operations
Scholarship
Award
48
Page 115 of 228
Expenditures |Transfer to Local Boards and
Agencies
0.5% of total expenditures
Family and
Community
Support Services
(FCSS)
Marigold Library
49
Page 116 of 228
Expenditures |Contributions to Reserves
29% of total expenditures
Reserves are a key tool in the development of any municipality’s
long-term financial plan. There are numerous purposes and
objectives that reserves are intended to assist with such as:
•Provide funding for rehabilitation of assets which are currently being consumed
and depreciated (Capital).
•Avoid spikes in the capital expenditure program and lessen the reliance on long-
term borrowing.
•Provide financial flexibility and ensure adequate cash flows (Working funds).
•Provide for future liabilities incurred but not funded (Sick leave, environmental).
•Provide stability for tax rate changes (Contingency).
50
Page 117 of 228
Expenditures |Contributions to Reserves
What drives reserve contributions?
Capital and Infrastructure Planning
Policy and Council Decisions
Operating Surplus / Deficit
External Funding
Risk Management and Contingency Planning
51
Page 118 of 228
Funding & Allocations
Operating
Budget
Reserves &
Reserve
Funds
Operating &
Capital
Projects
Budget Allocations
Property
Taxes
User
Fees
Major
Non-Tax Revenues
(i.e. MSI/LGFF, Grants)REVENUES
EXPENSES
52
Page 119 of 228
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040
Contribution Utilization Cash Balance
Expenditures |Contributions to Reserves
Capital Equipment Plan Reserve |Contributions,
Draws and Cash Balance Model
53
Page 120 of 228
Expenditures |Contributions to Reserves
Infrastructure Deficit
•Municipalities collect only about $0.08 to $0.10 of every
tax dollar yet own and maintain most core infrastructure
across all levels of government.
•Revenue tools are limited and are mainly slow-growing,
property-based taxes.
•Municipal responsibilities have expanded faster than
revenue growth.
•This presents a challenge that results in service cuts,
deferred maintenance, higher taxes, or reserve draws.
54
Page 121 of 228
Optimal Reserve Balance
Long Term
Infrastructure
Plans
Asset
Conditions
Service
Levels
Current State
•Reserves are believed to be
reasonably healthy.
•Optimal balance requires further
asset management progression.
•Optimal balance will fluctuate
depending on asset acquisitions
and disposals, refined data, and
environmental factors.
Expenditures | Contributions to
Reserves
What is the optimal reserve balance to maintain all
infrastructure?
55
Page 122 of 228
Expenditures |Gravel (Inventory) Projects
2% of total expenditures
Annual allocation for
the crushing of gravel
at the Torrington Gravel
Pit utilized to maintain
County gravel roads
56
Page 123 of 228
Project Budget
57
Page 124 of 228
Projects |Summary
What are projects?
• Planned initiatives for a given fiscal year with
specific goals, costs and timelines.
• Funded through reserves, grants or debt.
• Support long-term municipal priorities.
58
Page 125 of 228
Projects |Types of Projects
Capital
Project
Maintenance
of Existing
Asset
Replacement
of Existing
Asset
New Asset Phased
Project
Operational
Project
One Time
Project
Operating
Initiative
59
Page 126 of 228
Projects |Maintenance of Existing Asset
What is
this type
of
project?
Intended to preserve or replace
existing infrastructure.
Examples
of recent
projects
in this
category:
Road Resurfacing
Major Bridge Maintenance
Huxley Wastewater Upgrades
60
Page 127 of 228
Projects |Replacement of Existing Asset
What is
this type
of
project?
Replacement of worn-out or obsolete
assets with new ones of a similar
function.
Examples
of recent
projects
in this
category:
Capital Equipment Plan
Braconnier Picnic Shelter
Fuel Management System
IT Capital Plan Purchases
61
Page 128 of 228
Projects |New Asset
What is
this type
of
project?
A project that creates new
infrastructure or facilities and which
expands services or capacity.
Examples
of recent
projects
in this
category:
Wimborne Groundwater Filtration Upgrades
Traffic Counters
62
Page 129 of 228
Projects |Phased Project
What is
this type
of
project?
A larger project that will be delivered
in multiple stages over several years
and will require multiple budget
approvals.
Examples
of recent
projects
in this
category:
Rural Road Construction
Bridge #70988 (NW-15-25-21-W4)
Bridge #70576 (SW-25-32-25-W4)
Bridge #72256 (SW-1-32-25-W4)
63
Page 130 of 228
Projects |Operating Project
What is
this type
of
project?
A project focused on improving or
delivering services.
Examples
of recent
projects
in this
category:
Gravel Pit Drilling Investigation
Hamlet Infrastructure Master Plans
Parks and Recreation Needs Assessment
Equipment Rentals
64
Page 131 of 228
Projects |Operating Initiative
What is
this type
of
project?
A project that introduces new
programs, strategies, or services to
meet emerging community needs.
Examples
of recent
projects
in this
category:
Webmap Migration and Enhancement
Fire Reporting Software
Business Retention and Expansion
65
Page 132 of 228
Projects |Funding of Projects
66
Reserves
• Reserves are effectively County savings for the
future and can be utilized to fund projects.
Grants
• Annual grant programs – CCBF and LGFF.
• Project specific grant programs.
Debt
• It has been many years since the County has
utilized debt funding for projects, but it remains an
option for funding.
Page 133 of 228
Financial Forecasts
67
Page 134 of 228
• MGA Requirement to approve 3 Year Operating
and 5 Year Capital forecasts annually
• Provide a forward-looking view of upcoming
financial trends and projects
• Not budgets; do not provide administration with
authority to spend forecasted funds
Forecasting | What is a forecast?
68
Page 135 of 228
Forecasting | What is a forecast?
Estimates future
financial activity
Supports long-
term financial
sustainability
Supports Council
decision making
For planning
purposes only
Highlights risks of
potential shortfalls
in financial
resources
Provides a picture
of expected
financial health
69
Page 136 of 228
Forecasting | Operating Forecast
70
Required under the MGA Section 283.1(2).
Projects future operating revenues and expenses for a period
of at least three years.
Based on current trends, assumptions, and approved service
levels.
Helps identify financial pressures, sustainability risks, and
funding gaps before they occur.
Supports strategic decision-making for budgets, reserves,
and taxation.
Page 137 of 228
Forecasting | Project Forecast
71
Required under the MGA Section 283.1(3).
Identifies major projects and asset replacements for a period
of at least five years.
Includes project timing, costs, and identified funding sources.
Aligns with the municipality’s asset management plans and
long-term financial strategy.
Ensures infrastructure is sustained and expanded
responsibly.
Page 138 of 228
Forecasting | Why does forecasting
matter?
72
Ensures financial
sustainability and
strategic alignment.
Provides a long-term
view beyond the annual
budget.
Helps manage reserves,
debt, and tax impact
effectively.
Builds transparency and
confidence in financial
decision making.
Page 139 of 228
Variance Reporting
73
Page 140 of 228
Variance Reporting
Purpose: To communicate to Council how revenues and expenditures, and
projects, are progressing as compared to the Council approved budget.
Use in Decision Making:
•Highlights current year trending.
•Provides guidance when developing the next year’s budget.
•Provides financial accountability of Administration to Council.
•Presented to Council for the reporting periods ending:
•June 30th (Second Quarter)
•September 30th (Third Quarter)
•December 31st (Fourth Quarter)
74
Page 141 of 228
Variance
Reporting
Operating
Budget by
Function
Operating
Budget by
Department
Operating
Projects
Capital
Projects Investments Reserves
Variance Reporting |Components
75
Page 142 of 228
Variance Reporting |Operating Budget
Quarterly
Results
Expected
Expected revenue or
expense based on
calendarized budget
Actual
Actual revenues or
expenditures
recorded
Variance
Variance from
expected results and
actual results
76
Page 143 of 228
Variance Reporting |Operating Budget Cont.
Year End
Forecasted
Results
Budget
Total budgeted
revenue or
expenditure
Year End
Forecast
Forecasted revenue
or expenditure based
on quarterly results
Forecasted
Year End
Variance
Variance from budget
and forecasted year-
end results
77
CT1
Page 144 of 228
Slide 77
CT1 This doesn’t look great and is probably not what you were looking for, but I gave a starting point a shot.
Chaysleigh Tullikopf, 2025-10-14T20:02:57.237
Mv1 0 Thanks for taking a stab at this - I have updated
Marika von Mirbach, 2025-10-22T20:19:09.461
Page 145 of 228
Variance Reporting |Projects
Project • Project name as included in the approved budget.
Budget • Total budget as included in the approved budget.
Funding Source • How is the project funded? Typically, through reserves or grants.
Costs Incurred to Report
Date
• What costs have been incurred as of the report date in the financial
software.
Projected Final Cost • At the time of report preparation, the anticipated final cost of the
project.
Projected Variance • Any projected variance from the budget that is projected at the end of
the project.
Start and End Date • When did the project start, or is planned to start? When did the project
finish, or is expected to finish?
Comments on Project
Status and Variance
• Any additional details on the status of the project or what is driving any
projected variances from the budget.
78
Page 146 of 228
Variance Reporting |Investments
79
Provides a snapshot
of the County’s
available cash and
investment holdings
as at the report date.
Includes bank
balances and interest
earned to date.
Aligns with MGA
requirements for
municipal
investments.
Helps to monitor
liquidity and
investment
performance.
Page 147 of 228
Variance Reporting |Reserve Continuity
80
Reserve • Lists all reserves held by the County.
Opening Balance • Indicates the opening balance at the beginning of the reporting
fiscal year.
Operating Budget
Contributions
• Identifies contributions made to reserves through the operating
budget.
Draws from Reserves • Identifies draws from reserves utilized to fund projects and balance
the operating budget.
Available Balance • Outlines the balance currently unallocated to projects or initiatives.
Page 148 of 228
Variance Reporting |The Difference Between Variance
Reporting and the Audited Financial Statements
81
Variance Reporting
• Compares actual results to budget
throughout the year.
• Focused on explaining difference
between budget and actuals.
• Used by Administration and
Council.
Audited Financial Statements
• Presents financial results after the year
is complete.
• Focused on alignment with PSAS.
• Used by external stakeholders.
Page 149 of 228
82
Financial Planning
Important Links:
How Assessment and Taxation Work
Taxation & Assessment | Kneehill County, AB - Official Website
2026 Budget | Kneehill County, AB - Official Website
2025 Budget and Variance Reporting | Kneehill County, AB - Official Website
2024 Budget and Variance Reporting | Kneehill County, AB - Official Website
Page 150 of 228
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: BF 13480 STIP Application
Meeting Date: Wednesday, November 12, 2025
Prepared By: Mike Conkin, Operations Supervisor
Presented By: Andrew Philips, Manager of Operations
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☒ ☐
☐
☒
☐
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL
Bridge File #13480 (SW -36-33-25-W4M) is a three-span Standard bridge located south of Highway 587
on Range Road 25-1. This bridge file has a very low structural rating (33.3%) and is proposed for
replacement in 2026. Design of the replacement structure was approved in the 2025 Capital Budget.
The Alberta Strategic Transportation Infrastructure Program (STIP) helps fund rehabilitation and
maintenance on bridges and bridge-sized culverts on municipal roads. Typically, funding is only available
for bridges with a structural rating of 44.4% and lower. If the application is successful, provincial
contributions could be up to 75% of eligible costs.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
BF #13480 was identified as a 2026 Capital pre-approval project. The advancement of this project is
contingent upon whether Kneehill County revises Strategic Transportation Infrastructure Program (STIP)
funding. If funding is not received, the project will not move forward in 2026 and the County would look to
apply for STIP funding again in late 2026.
Through STIP, the Province could potentially contribute up to 75% of eligible project costs, significantly
reducing the County’s financial share.
FINANCIAL & STAFFING IMPLICATIONS:
The estimated construction cost of this bridge replacement is $2,983,968. If approved, the County would
contribute $754,992 from the Roads Reserve while the remaining $2,237,976 would come from provincial
STIP Funding.
RECOMMENDED ENGAGEMENT:
Page 151 of 228
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
ATTACHMENTS:
STIP Funding Application
COUNCIL OPTIONS:
1. That Council approve application for STIP funding for BF13480.
2. That Council direct Administration to not apply for STIP funding at this time.
3. That Council request additional information regarding the project.
RECOMMENDED MOTION:
That Council approve the application to the Strategic Transportation Infrastructure Program (STIP) to help
fund the construction of BF #13480.
FOLLOW-UP ACTIONS:
If Council approves the request, Administration will apply for STIP funding for BF 13480.
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 152 of 228
Page 153 of 228
Page 154 of 228
Page 155 of 228
Page 156 of 228
Page 157 of 228
Page 158 of 228
Page 159 of 228
Page 160 of 228
Page 161 of 228
Page 162 of 228
Page 163 of 228
Page 164 of 228
Page 165 of 228
Page 166 of 228
Page 167 of 228
Page 168 of 228
Page 169 of 228
Page 170 of 228
Page 171 of 228
Page 172 of 228
Page 173 of 228
Page 174 of 228
Page 175 of 228
Page 176 of 228
Page 177 of 228
Page 178 of 228
Page 179 of 228
Page 180 of 228
Page 181 of 228
Page 182 of 228
Page 183 of 228
Page 184 of 228
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Increased Water Volume Request - Sunnyslope
Meeting Date: Wednesday, November 12, 2025
Prepared By: John McKiernan, Manager of Utilities
Presented By: John McKiernan, Manager of Utilities
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- Policy #14-15, Increased Water Volumes
BACKGROUND/PROPOSAL
An application was received to increase the current volume flow rate of water for the location of SE 30-30-
25 W4 as per policy 14-15.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The property is currently connected to the Sunnyslope North (Pressure) water system with an existing full
flow service. A full flow service means that a property is able to achieve a potential flow of 4 imperial
gallons per minute (igpm) @ 40 psi. This request would double that potential flow to 8 igpm.
A water model was completed by WSP and it indicated that this service location could increase the flow to
8 igpm with minimal effects on the water system.
FINANCIAL & STAFFING IMPLICATIONS:
The landowner would be required to submit the increase volume fee prior to installation.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
Water Model Application
Engineer Response
Policy 14-15, Increased Water Volumes
Page 185 of 228
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
COUNCIL OPTIONS:
1.) Accept the water model results as presented and approve the application for increased water
volume.
2.) Do not approve the application for increased water volume.
RECOMMENDED MOTION:
That Council approve the application for increased water flow to a maximum of 8 imperial gallons per
minute for the property located at SE 30-30-25 W4.
FOLLOW-UP ACTIONS:
Notification will be sent to the applicant/landowner indicating the results of their application for increased
water volume.
APPROVAL(S):
☒
Page 186 of 228
Page 187 of 228
Page 188 of 228
October 6, 2025
Kneehill County
205 1 Ave W
Three Hills, AB
T0M 2A0
Attn: John McKiernan
Manager of Utilities
RE: Linden WSA
Service Connection – SE 30-30-25-4
John and Lucie Van de Laak Application
As per your submitted request we completed a water model review for the service
connection at SE 30-30-25-W4M, to increase the existing 4.0 igpm connection to 8.0 igpm.
Based on a maximum flow of 1700 L/day, the model indicates the ability to meet a flow of
8.0 igpm at 142 psi. The model indicates that with the proposed service installed, the
theoretical minimum pressures in the system are 41 psi at L-13, and 48 psi at L-20. Prior
to the increased flow at the Van de Laak property , the theoretical minimum pressures in
the system were 42 psi at L-13, and 48 psi at L-20. Therefore, the proposed upsizing of
the connection at the Van de Laak property will have a negligible impact on the Phase 4
water distribution system.
Our model is set up such that all service connections installed, whether tied in or not, will
pull the average daily demand during the assessment of the proposed additional service.
For the purposes of analysis, the model retained the existing 136mm diameter HDPE
watermain to the existing connection.
Should you require any further information or clarification, please contact me at the
Edmonton WSP office.
Sincerely,
Bassey Haynes,M.Eng, P.Eng.,PMP, WSP
cc Josh Maxwell, WSP
Craig Suchy, WSP
Page 189 of 228
Model Result – Van de Laak Application
Page 190 of 228
Page 191 of 228
Page 192 of 228
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Non-County Water Connection Request
Meeting Date: Wednesday, November 12, 2025
Prepared By: John McKiernan, Manager of Utilities
Presented By: John McKiernan, Manager of Utilities
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- Policy #14-17
BACKGROUND/PROPOSAL
The Village of Acme has requested a connection to the Selkirk rural water system on behalf of one of
their groups, the Acme Golf Course. This is considered a non-county property connection and is required
to follow the guidelines as outlined in Policy 14-17. A written request was received from the Council of the
Village of Acme.
Kneehill County’s rural water systems were designed to provide a service of 4 igpm @ 40 psi during the
average daily demand and any new water connections are required to undergo a water model to
determine if the connection is acceptable and/or if the new connection would adversely affect existing
water service whether currently connected or not.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The applicant for the connection to the Selkirk water system is considered an adjacent property as per
Policy #14-17.
The water model noted that there would be two points within the Selkirk water system that would be
minimally impacted by the new connection being proposed, these points are at a higher elevation within
the system. The affected points would reduce potential water pressure at these two connections to 38.4
psi and 40.2 psi (lower than the 40 psi and 41 psi these connections are modeled to be currently
receiving).
The first of the two sites affected is located at SE 17-30-26 W4, it is an undeveloped parcel of land with a
future use riser installed. There has been interest from the owner in connecting to the waterline but, no
confirmation to date.
The second of the two sites affected is located in the same area at SE 17-30-26 W4 and is an air release
valve that is a part of the distribution network, and has no impact on a residential service.
The County’s engineering consultant indicated that the effects are minimal, and the connection could be
made at the discretion of the Count y.
Page 193 of 228
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
FINANCIAL & STAFFING IMPLICATIONS:
If the connection is approved, the applicant would be required to submit the fees as stated in the Policy.
County operations would co-ordinate the installation of the water service
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
Policy 14-17, Non-county Residential Connection to Rural Waterline
Water Model Application
Water Connection Request Letter
Water Model Results
COUNCIL OPTIONS:
1. Approve a restricted water service on the Selkirk rural water service for the non-county
connection request through the Village of Acme.
2. Deny the request for the non-county connection request through the Village of Acme.
RECOMMENDED MOTION:
That Council approve the non-county water connection on the Selkirk rural water system for the Village of
Acme with a restricted flow of 4 igpm @ 40 psi to serve the Acme Golf Club.
FOLLOW-UP ACTIONS:
Administration will notify the applicant of the decision for the connection to the rural water system
APPROVAL(S):
☒
Page 194 of 228
Page 195 of 228
Page 196 of 228
Page 197 of 228
Page 198 of 228
Nov 4, 2025
Kneehill County
205 1 Ave W
Three Hills, AB T0M 2A0
Attn: John McKiernan
Manager of Utilities
RE: Selkirk (Ph. 3) WSA
Service Connection – NE 19-29-25-4
Acme Golf Course Application
As per your submitted request we completed a water model review for the service
connection at NE 19-29-25-W4M, to install a new 4.0 igpm connection. Based on a
maximum flow of 1700 L/day, the model indicates the ability to meet a flow of 4.0 igpm at
123 psi. The model indicates that with the proposed service installed the theoretical
minimum pressures in the system are 38 psi at J-203, and 40 psi at J-87. Prior to the new
service connection at Acme Golf Course, the theoretical minimum pressures in the system
were 40 psi at J-203, and 41 psi at J-87. Therefore, the proposed install will have a small
impact on the Phase 3 water distribution system.
WSP notes that MMCD servicing criteria specify a minimum water pressure of 40 psi. The
pressures observed at J-203 are below the minimum water pressure threshold but could
be acceptable at the county’s discretion. WSP recommends accepting the proposed
service connection without upgrades as deficiency is limited to a single node and other
systems in Alberta and B.C. are operating successfully with service pressures slightly
under 40 psi.
During the preparation of this report, WSP investigated the option of installing a flow limiter
and cistern on the Acme Service, to provide an effective service connection to the
applicant at a lower maximum flow rate of 1.0 igpm. This option resulted in theoretical
minimum pressures in the system of 39 psi at J-203 and 41 psi at J-87. These results
represent a slight improvement over the currently proposed 4.0 igpm connection, but still
does not meet MMCD servicing criteria.
Should you require any further information or clarification, please contact myself.
Sincerely,
Joshua Maxwell, M.Sc., P.Eng., PMP
Practice Lead, Water Resources
Cc: Craig Suchy, WSP
Page 199 of 228
Model Result – Acme Golf Course Application
Page 200 of 228
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: FCSS - Proposed 2026 Budget
Meeting Date: Wednesday, November 12, 2025
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
Presented By: Mike Haugen, CAO
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☒ ☒
☒
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- The Regional FCSS Agreement states that a proposed budget will be
presented to the member municipalities annually and requires approval from at least four of them.
BACKGROUND/PROPOSAL
The County received the proposed FCSS 2026 Budget. Under the Kneehill Regional FCSS Agreement, it
states that the Board shall prepare the annual budget and provide a copy to each participating
municipality for review and approval.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The Kneehill Regional FCSS Board approved its budget during the meeting held on September 9, 2025.
In 2025, Kneehill County's contribution totaled $80,526.00, comprising both the local government
contribution and funding for the 2025 Community Support Coach initiative. If approved, the requisition for
2026 will increase to $82,056.00. The municipal funding for 2026 is set to experience a 1.9% increase,
primarily due to a cost-of-living adjustment.
FINANCIAL & STAFFING IMPLICATIONS:
Provision for this increase will be included in the 2026 draft operating budget.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
Budget letter from FCSS
FCSS Agreement
COUNCIL OPTIONS:
1. That Council approve the 2026 Kneehill Regional FCSS requisition in the amount of $82,056.00.
2. That Council request further information.
Page 201 of 228
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
3. That Council defer consideration of the 2026 Kneehill Regional FCSS requisition pending further
budget deliberations.
4. That Council decline the proposed increase to the 2026 Kneehill Regional FCSS requisition and
maintain the 2025 contribution level of $80,526.00.
RECOMMENDED MOTION:
That Council approve the proposed Kneehill Regional Family and Community Support Services (FCSS)
2026 Budget as presented.
FOLLOW-UP ACTIONS:
Administration will inform the Regional FCSS Director of Council’s decision.
APPROVAL(S):
☒
Page 202 of 228
779 – 2 Street Northeast, Box 400 Three Hills, AB T0M 2A0
Tel: (403) 443-3800 or (403) 443-0793 Email: Shelley@krfcss.com
September 17, 2025
To: Village of Acme
Village of Carbon
Village of Linden
Kneehill County
Town of Three Hills
Town of Trochu
RE: 2026 KNEEHILL REGIONAL FAMILY AND COMMUNITY SUPPORT SERVICES
(FCSS) BUDGET AND ALLOCATIONS
Please find attached a copy of the 2026 Kneehill Regional FCSS Budget, as approved by the
Kneehill Regional FCSS Board at its meeting held on September 9, 2025. The corresponding
municipal requisition amounts are outlined in the attached document.
The Board approved a 1.9% cost-of-living increase to the total municipal funding contribution for
2026, increasing from $175,131.00 in 2025 to $178,460.00.
At this time, Kneehill Regional FCSS is awaiting the finalized 2026–2028 agreement from the
Alberta Ministry of Seniors, Community and Social Services. The current budget has been
approved based on anticipated terms within the forthcoming agreement. Should any changes
arise that affect the approved budget, your municipality will be notified promptly.
The Kneehill Regional FCSS Agreement, signed by all participating jurisdictions in the Kneehill
Regional FCSS program, states under clause F (3), that the board shall prepare the annual
budget and provide a copy to each participating municipality for review and approval. As well,
the agreement states that the budget shall be approved by no less than four (4) member
municipalities.
Please review the 2026 Kneehill Regional FCSS budget with your council and advise of your
jurisdiction’s decision.
Thank you for your time and attention to this matter. Should you require any additional
information please contact me at 403.443.3800.
Kind regards,
Angie Stewart
Kneehill Regional FCSS Director
Page 203 of 228
2
ESTIMATED 2026 KNEEHILL REGIONAL FCSS GRANT ALLOCATIONS
Provincial Funding
2026 Grant $ 366,158.00
Local Government Contribution $ 178,460.00
2026 FCSS Funding $ 544,618.00
2026
contribution Municipality percentage
Acme 5.61 $ 10,012.00
Carbon 4.44 $ 7,924.00
Linden 5.76 $ 10,279.00
Three Hills 29.78 $ 53,145.00
Trochu 8.43 $ 15,044.00
Kneehill 45.98 $ 82,056.00
TOTALS 100 $178,460.00
Province
$366,158.00
TOTAL 2026
FCSS GRANT
$544,618.00
Page 204 of 228
3
KNEEHILL REGIONAL FCSS 2026 BUDGET
APPROVED SEPTEMBER 9, 2025
REVENUE
Provincial FCSS $366,158.00
Local Municipalities $178,460.00
KRFCSS Reserves $ 13,540.00
TOTAL REVENUE $558,158.00
EXPENDITURES
Salaries & Benefits $253,698.00
Board Expenses $ 200.00
Mileage $ 8,000.00
Conv & Training $ 3,500.00
Telephone $ 1,200.00
Internal Programming $ 10,000.00
Advertising $ 2,300.00
Membership Fees $ 1,500.00
Unit Authority Costs $ 4,200.00
Audit Fees $ 5,000.00
Insurance $ 1,900.00
Office Supplies $ 5,000.00
Janitorial Supplies $ 300.00
Resource Material $ 550.00
TOTAL ADMIN
EXPENDITURES $297,348.00
Grants to Organizations $260,810.00
TOTAL EXPENDITURES $558,158.00
Page 205 of 228
THE KNEEHILL REGIONAL FAMILY AND COMMUNITY SUPPORT SERVICES AGREEMENT
THIS AGREEMENT MADE THIS 23rd DAY OF OCTOBER, 2024
BETWEEN
KNEEHILL COUNTY
THE TOWN OF THREE HILLS
THE TOWN OF TROCHU
THE VILLAGE OF ACME
THE VILLAGE OF CARBON
THE VILLAGE OF LINDEN
the Parties)
WHEREAS the FCSS Act and Regulations provide for a program to be sponsored by
municipalities to:
a) promote and facilitate the development of stronger communities;
b) promote public participation in planning, delivering and governing the program and
services provided under the program;
c) promote and facilitate the involvement of volunteers;
d) promote efficient and effective use of resources;
e) promote and facilitate cooperation and coordination with allied service agencies
operating within the municipality.
AND WHEREAS the Parties are authorized by Bylaw to enter into an agreement with one
another for Joint Preventive Social Service programming;
AND WHEREAS there exists a written agreement between all of the Parties dated the 24th day
of October 2012 which replaced the initial agreement signed 17th day of February 1998 to form
the Kneehill Regional Family and Community Support Services;
AND WHEREAS the Parties desire to replace this agreement with another agreement to
continue with the Kneehill Regional Family and Community Support Services program in
conformity with the Family and Community Support Services Act, hereinafter known as the
FCSS Act;
AND WHEREAS the Family and Community Support Services Act provides that municipalities
shall form a board to provide for the establishment, administration and operation of a joint
Family and Community Support Services Program for the benefit of the participating
municipalities, the following are agreed to by all parties:
THEREFORE, IN CONSIDERATION OF THESE PREMISES AND COVENANTS CONTAINED THEREIN,
THE PARTIES AGREE AS FOLLOWS:
1
Page 206 of 228
THE KNEEHILL REGIONAL FAMILY AND COMMUNITY SUPPORT SERVICES AGREEMENT
IN THIS AGREEMENT:
Board" means the board of the Kneehill Regional Family and Community Support Services as
established by this Agreement.
Council" means the Council of a Municipality as defined in the Municipal Government Act,
R.S.A. 2000.
Minister" means the Minister of Seniors, Community and Social Services.
Ministry" means the Ministry of Seniors, Community and Social Services.
Program" means the Family and Community Support Services program as defined in the
Family and Community Support Services Act, Revised Statutes of Alberta 1998 and revisions and
amendments thereto,
Project" means a specific activity or agency funded under the auspices of the Kneehill Regional
Family and Community Support Services program.
Regulations" includes the Regulations of the Family and Community Support Services (FCSS)
Act and any further amendments or regulations to this Act.
I. AGREEMENT
1. This agreement replaces and supersedes all previous Program agreements.
2. The parties hereby agree that this agreement shall continue a Program known as
The Kneehill Regional Family and Community Support Services"
II. MISSION STATEMENT OF THE KNEEHILL REGIONAL FCSS
1. The Parties hereby agree that the mission of The Kneehill Regional Family and
Community Support Services Program shall be the following:
TO MAINTAIN AND STRENGTHEN THE QUALITY OF LIFE FOR ALL RESIDENTS OF PARTICIPATING
MUNICIPALITIES BY SUPPORTING VOLUNTEERISM AND PROVIDING PREVENTIVE SOCIAL
INITIATIVES AND PROGRAMS."
III. CORPORATE ADMINISTRATION
In order to decrease the costs of administration of the Kneehill Regional FCSS Program and
ensure the maximum amount of funding is provided to the preventive social services programs,
the following items will be administered by Kneehill County, acting as the Corporate
Administrator, on behalf of and at the direction of the Parties:
2
Page 207 of 228
THE KNEEHILL REGIONAL FAMILY AND COMMUNITY SUPPORT SERVICES AGREEMENT
1. To act as the signing authority for funding applications under the FCSS Act and
Regulations submitted to the Minister.
2. To enter into an agreement with the Minister to provide for the administration
and operation of a Family and Community Support Services program as outlined
in the FCSS Act and Regulations.
3. To receive funding from the Minister as granted under the FCSS Act and
Regulations, or any other source, and designate for purposes related to the
Program.
4. To sign such legal agreements as are needed for the Program, as requested by
the Board or their delegate.
5. To be responsible for the timely payment of expenses incurred by the Program
within the Program's approved budget.
6. To be responsible for the collection, receipt, and safety of all monies belonging
to or accruing to the program.
7. To be responsible for depositing all monies received by the Board in a chartered
bank or other financial institution and shall as much as feasible or practicable,
keep such funds invested in interest bearing accounts.
8. To provide payroll service.
9. To provide assistance with the review engagement report.
The Corporate Administrator shall not solely direct or be responsible for the Board's activity or
decisions and shall not be solely liable for any action taken on behalf of the Board subject to
this agreement.
IV. SPECIFIC OBLIGATIONS TO BE PROVIDED BY KNEEHILL COUNTY FOR A MINIMUM OF
10(TEN)YEARS
1. IT support and server use.
2. HR Support
3. Access to the County's financial system for the purposes of running financial
reports.
4. After hours access to the Kneehill County Administration Office.
5. Use of meeting room space, if necessary.
6. Storage of minutes.
7. Provision of office space as determined by Kneehill County.
8. Utilities associated with the provision of office space while the Program is a
tenant.
9. Phone and internet services connected to the office space while the Program is a
tenant.
10. Custodial and general maintenance work related to the office space while the
Program is a tenant.
3
Page 208 of 228
THE KNEEHILL REGIONAL FAMILY AND COMMUNITY SUPPORT SERVICES AGREEMENT
V. ORGANIZATION
1. The Board shall be named the Kneehill Regional Family and Community Support
Services Board.
2. The Board shall consist of one (1) member from each of the Parties
3. APPOINTMENT AND TERM OF MEMBERSHIP OF THE BOARD
a) Member Councils shall, at their organizational meeting and, in any event,
not later than the 15th day of November, appoint a person to the Board.
A Board member may be an elected official of Council or an appointed
member of the community at large. The term of the appointed Board
member shall be one year from the date of appointment.
b) Councils may also appoint an Alternate member to the Board. The term
of the appointed Alternate shall be concurrent with the term of the
primary appointed member.
c) Board members may resign at any time during their appointment by
submitting their resignation to their Council and to the Board.
i. If a Board member is absent from three (3)consecutive meetings
of the Board, without being excused by resolution of the Board,
the Board may make a request of the participating municipality
ies) to review their Board member's continued representation on
the Board.
ii. The Board may request the resignation of any member through
that member's appointing municipality(ies) if it appears to be in
the public interest.
iii. Council's shall ensure that a Board member's position is not
vacant longer than three (3) consecutive months.
iv. The respective Parties shall furnish the Board, within three
months following a vacancy, with the name, address, email
address and telephone number of any appointed member.
4. ROLES AND RESPONSIBILITIES OF THE BOARD
a. The Board shall annually elect from among its members, a Chairperson
and Vice-Chairperson. The Chairperson and Vice-Chairperson shall
constitute the Executive.
b. Regular meetings of the Board shall be held as necessary, with the time
and place of such meetings to be determined by the Board.
4
Page 209 of 228
THE KNEEHILL REGIONAL FAMILY AND COMMUNITY SUPPORT SERVICES AGREEMENT
c. Special meeting of the Board may be called by the Chairperson, or by a
majority of the Board, provided members have received 48 hours notice.
i. Notice shall be deemed to have been received through notice in
person, by email, phone or regular mail,to the Board member or
their designated alternate.
ii. Where a Board member is unable to attend, it shall be the Board
member's responsibility to notify their Alternate.
d. Board members shall advise their respective Councils on an ongoing basis
of the activities of the program as well as present the following year's
budget.
e. Board members are required to vote on all issues unless they declare a
conflict of interest prior to the vote.
5. POWERS AND DUTIES OF THE BOARD
a. Any decisions made by the Board within its jurisdiction and approved
budget shall be binding on all Parties to this Agreement, notwithstanding
that the Board member for such party may have been absent from the
meeting when such decision was made.
i. Notwithstanding the above, decisions regarding the budget of The
Kneehill Regional Family and Community Support Services shall be
voted on by all Board members or their Alternates.
b. The Board shall carry out programs in accordance with the Family and
Community Support Services Act and/or Regulations as amended from
time to time, and/or any other specific programs established within the
participating municipalities.
c. The Board shall consult with communities, groups and individuals in
respect of issues pertaining to the philosophy and principles of the Family
and Community Support Services programs.
d. The Board shall promote citizen awareness of the Family and Community
Support Services programs and of the importance of the preventive
nature of the programs.
e. The Board shall encourage and, if necessary, organize such consultations
with professional groups, social agencies (public or private) or other
groups which may promote the establishment of the effective
implementation of the services.
f. The Board shall ensure that the need for new programs is adequately
established by research and statistics.
5
Page 210 of 228
THE KNEEHILL REGIONAL FAMILY AND COMMUNITY SUPPORT SERVICES AGREEMENT
g. The Board may approve, defer, or reject any project proposed to it.
h. The Board shall have the power to terminate funding to any program at
any time in accordance with the signed funding agreements between the
Board of The Kneehill Regional Family and Community Support Services
and the program Boards.
i. The Board, in cooperation with the Ministry responsible for FCSS funding
shall be responsible for on-going evaluation, assessment and delivery of
existing programs and services, consultation, planning and development
of new services in response to identified needs in the community.
j. The Board shall appoint a Director as per policy.
i. The Board shall appoint an Acting Director when the Director is
absent for an extended period of time or when the office of
Director is vacant. The Acting Director shall have the same
powers and duties of the Director.
k. The Board shall establish and administer personnel policies, salary rates
and benefits for all employees.
I. The Board may operate, or participate in, pension and benefit plans for
its employees in conjunction with the Corporate Administrator.
m. QUORUM: A quorum shall be a simple majority of the Board. Every
Member of the Board shall be required to vote on every question, except
where a Board member declares a conflict of interest and requests to be
excused from that vote.
n. The Board shall act as a Committee of the Whole with respect to
confidential matters such as personnel and other contractual issues.
o. Minutes of all regular and special meetings shall be recorded.The
Director shall attend to all related correspondence dealing with matters
arising from the minutes. Copies of the approved minutes of regular and
special meetings of the Board shall be emailed to the Parties.
2. BOARD DECISIONS— FINANCIAL
a. The Board shall have the power to maintain, control, and manage the
affairs of the regional FCSS program, and the power to disburse funds up
to the amount of the budget approved by the Board and the Parties, and
the power to disburse any other grants received by the Board (fees,
donations and other monies received in the course of operating the
program).
6
Page 211 of 228
THE KNEEHILL REGIONAL FAMILY AND COMMUNITY SUPPORT SERVICES AGREEMENT
b. In June,the Corporate Administrator will invoice the parties for their
complete share of the Kneehill Regional FCSS program.
c. The Board shall prepare the annual budget for the Kneehill Regional
Family and Community Support Services and shall provide a copy of the
budget to the Parties prior to October 31st for the following year for
review and approval.
i. The Board shall not have the power to expend any public monies
other than such monies voted by Councils or received by grant,
donation or fees as necessary for the carrying on of the
management and operational functions of the FCSS program.
ii. The Board shall not have the power to pledge the credit of the
parties to the Agreement beyond the limits set by Councils in the
approved budget.
iii. The budget shall be approved by no less than four(4) member
municipalities by Council motion.
d. Unless otherwise appointed by the Board,the Board shall use the
Corporate Administrator's auditor to examine the financial statements
and complete the Review Engagement Report.
e. The Board shall, each year, furnish the Council of each municipality and
the Minister with a financial statement of its receipts and payments for
the preceding year and shall supply each Council and the Minister with
such information regarding its management and operation as may be
requested, on the understanding, however, that the requesting party
shall be responsible for all extra expenses incurred as a result of fulfilling
such request for other information.
f The Board may, pending receipt of all or any part of the funds to be
provided under the Agreement between the parties hereto, and the
Minister, from time to time, borrow such sums as may be required to
finance the maintenance and operation of the program pending the
receipt of those funds. It being agreed, however,that the Board may not
borrow or enter into any agreements to borrow any sums of money
greater than the budget approved by the Board and all of its member
municipalities and may only borrow such sums of money provided it has
received confirmation from the Minister that the budget has been
approved and funds are forthcoming. The Board Chairperson and the
Vice-Chairperson shall be designated signing authorities in such
borrowing transactions.
g. Per diems paid to Board members shall be the responsibility of their
respective Councils.
7
Page 212 of 228
THE KNEEHILL REGIONAL FAMILY AND COMMUNITY SUPPORT SERVICES AGREEMENT
h. From time to time the FCSS program may receive requests for services
from residents of municipalities who are no longer participants of the
FCSS program. The Board may agree to provide programming to those
individuals or municipalities on a total cost recovery basis.
VI. LIMITATIONS OF POWERS AND DUTIES OF THE PARTIES
1. No party to this agreement shall be solely liable for any action undertaken by the
Board, or program personnel, nor shall any such party be liable for any sum of
money greater than its share in the last approved budget.
2. No party to this agreement shall solely direct or attempt to direct the activities of
or be responsible for activities of, or personnel involved in this program.
VII.THE KNEEHILL REGIONAL FCSS DIRECTOR'S DUTIES
1. The Director shall adhere to the personnel policies developed by the Board
2. The Director shall present bimonthly financial and activity reports detailing the
program's transactions and events to the board.
3. The Director shall prepare or cause to be prepared, an annual budget outlining
proposed expenditures for the program for the coming year by no later than
October 31st. The Director shall prepare or cause to be prepared the annual
invoice to the Parties.The Director shall prepare or cause to be prepared an
annual report for the Minister and the Board detailing program activities in the
past year.
4. The Director shall attempt to attend all meetings of the Board.
5. The Director shall be an ex-officio member of the Board but with no voting rights.
6. The Director shall research, plan, consult with the Board and implement
approved policies and programs.
VIII. PERSONNEL
1. All personnel employed by the program shall be bonded and any
premiums payable in respect of bonds shall be paid by the Board.
2. The Kneehill Regional Family and Community Support Services Director
and personnel shall be hired either as employees or through an employee
contract. Personnel will be employees of the Corporate Administrator
and subject to the policies, benefits, payroll deductions, and other
related matters of the Corporate Administrator unless otherwise covered
by a separate agreement with a program Board. Suspensions and
terminations of the Director may be made by the Board of the Kneehill
Regional FCSS after consultation with the HR department and/or CAO of
Kneehill County and, if deemed necessary, be in receipt of a legal opinion.
Other personnel shall be hired and supervised by the Director,with
suspensions and terminations in consultation with the HR department.
8
Page 213 of 228
THE KNEEHILL REGIONAL FAMILY AND COMMUNITY SUPPORT SERVICES AGREEMENT
IX. PROGRAMS
1. The program may provide such needed services as are acceptable under
the FCSS Act and Regulations.
2. The Board must receive a financial statement by March 315t, in respect of
the preceding January 1st to December 31st, such statement will meet the
requirements of the FCSS Act and Regulations.
3. The Review Engagement report will be forwarded to the Minister no later
than April 30th each year. Only programs that are eligible under the FCSS
Act will be considered part of this agreement.
X. TERMINATION OF THE PARTICIPATING MUNICIPALITIES IN THIS AGREEMENT
1. Any of the parties to this agreement may terminate its participation in
the Kneehill Regional FCSS program and in this agreement by delivering
notice in writing to the Corporate Administrator,the Board, and the
Minister on or before September 15t in any year.
Upon receipt of such notice the terminating municipality shall be deemed
to be no longer participating in any part of the FCSS program effective
after the 31st day of December in the following year in which notice is
given.
2. Notwithstanding clause (1), Kneehill County may terminate its
participation in this agreement as in Section X.1. but will fulfill the
obligations of Section IV. Kneehill County will maintain the obligations of
Section III until they can be transitioned to a participating party over a
period not exceeding six(6) months.
3. In the event of notice of termination by any one of the parties,the
remaining parties shall convene a meeting within 60 calendar days to
review the agreement and the program's continued operation.
4. This agreement shall ensure to all those benefiting of and be binding on
the parties hereto,their successors and assigns.
5. In the event of a dispute, if unresolved in ninety(90) days, all parties may
proceed to an independent arbitrator, appointed after consultation with
the provincial FCSS Director.
6. This agreement shall be reviewed annually in January.
9
Page 214 of 228
THE KNEEHILL REGIONAL FAMILY AND COMMUNITY SUPPORT SERVICES AGREEMENT
XI. TERM
This agreement shall become effective as per the date established above and persist
until terminated or replaced by the Parties.
IN WITNESS WHEREOF the parties have affixed their Corporate Seals, as attested by the
signature of their duly authorized signing officers.
KNEEHILL
CO7)
NTY TOWN OF T 9REE ILLS
r
F
Per:Per: /
f .
I^
l
ee e Mayor
y
Per: Perf
CAOAO
TOWN OF TRO VILLAGE E
Per: Pe f_..r
Mayo M y
Per: a/ #3 P
CAO
J
CAO
VILLAGE OF CARBON VILLAGE OF LINDEN
Per: eg 4-
Mayor Mayor
r
Per: \.Per: tds
CF
T
CAO
10
Page 215 of 228
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Draft 2026-2029 Policy Review Schedule
Meeting Date: Wednesday, November 12, 2025
Prepared By: Mike Haugen, CAO
Presented By: Mike Haugen, CAO
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- Municipal Government Act – General Duties of Councillors
Section 153(b) – to participate generally in developing and evaluating the policies and programs
of the municipality.
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL
Please see the attached Draft 2026-2029 Policy Review Schedule. This is being presented to Council for
consideration and amendment based on Council’s determined priorities.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
This draft schedule is being presented to Council for Council’s consideration and identification of policies
that Council would like to see reviewed as priorities. This is also an opportunity for Council to identify
policies that they may wish to put in place that don’t currently exist.
Administration will take this direction and plan policy reviews accordingly.
The goal is for Council to review all existing policies at least once during the four -year term. This helps to
ensure that policies are up to date and reflect the direction of Council.
FINANCIAL & STAFFING IMPLICATIONS:
Staff will establish policy reviews as needed into annual work plans.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
Draft 2026-2029 Policy Review Schedule
COUNCIL OPTIONS:
1. That Council amend the policy review schedule.
Page 216 of 228
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
2. That Council adopt the policy review schedule as presented.
RECOMMENDED MOTION:
That Council approve the 2026-2029 Policy Review Schedule as amended.
FOLLOW-UP ACTIONS:
Administration will establish policy reviews as part of annual work plans according to the adopted
schedule.
APPROVAL(S):
☒
Page 217 of 228
Policy Directory
Policy Category #Name Review Qtr 3
Councillor 3.22 Former Elected Official to Serve as Member-At-Large 2026-Q1
Councillor 3.25 Risk Control Policy Statement 2026-Q1
Office 11.7 Newspaper Subscriptions 2026-Q1
Office 11.17 W.C.B. Policy Re: Contractors 2026-Q1
Parks 12.4 Trails and Pathways 2026-Q1
Transportation 13.2 Transportation Grader/Gravel Services 2026-Q1
Transportation 13.3 Road Ban Exemption 2026-Q1
Transportation 13.36 Maintenance of Dirt Trail Road Allowances 2026-Q1
Env Services 14.11 Future Use Rural Water Service 2026-Q1
Env Services 14.16 Multiple Residences on Single Land Title 2026-Q1
Grants and Donations 15.5 Kneehill County Scholarship Program 2026-Q1
Financial 16.2 Accounts Receivable Collection Process 2026-Q1
Financial 16.4
Capital Equipment Replacement Plan Over-Expense
Process 2026-Q1
Financial 16.15 Tax Cancellations 2026-Q1
Communications 18.4 Coffee with Council 2026-Q1
Planning & Dev 5.17 Food Truck & Mobile Vendor Policy 2026-Q2
Transportation 13.37 Road Crossing 2026-Q2
Financial 16.1 Reserves 2026-Q2
Financial 16.5 Authorization of Unbudgeted Expenditures 2026-Q2
Financial 16.21 Strategic Asset Management 2026-Q2
Communications 18.1 Communications Policy 2026-Q2
Communications 18.2 Public Consultation Policy 2026-Q2
Planning & Dev 5.16 General Municipal Servicing Standards 2026-Q3
Public Safety 8.2 Kneehill County Public Safety General Policy 2026-Q3
Public Safety 8.21 Use of Force, Enforcement Tools Policy 2026-Q3
Public Safety 8.22 Traffic, Pursuit and Emergency Responses Policy 2026-Q3
Financial 16.3 Donation Acceptance Policy 2026-Q3
Financial 16.13
Tangible Capital Assets Accounting Standards and
Depreciation 2026-Q3
Financial 16.18 US Dollar Bank Account and Currency Exchange 2026-Q3
Human Resources 19.3 Respect in the Workplace 2026-Q4
Councillor 3.4 Urban Invitation to RMA 2027-Q2
Hamlets 9.7 Planting of Trees in Hamlet Boulevards 2027-Q2
Parks 12.3 Commemorative Bench Program 2027-Q2
Transportation 13.15 Approach Construction Guidelines 2027-Q2
Transportation 13.20.2 Building Standards 2027-Q2
Transportation 13.39 Construction of Undeveloped Road Allowances 2027-Q2
Env Services 14.17 Non-County Residential Connection to Rural Waterline 2027-Q2
ASB 1.28 Weed Control- Weed Inspection & Enforcement 2027-Q3
Councillor 3.11 Legal Costs 2027-Q3
Protective Services 4.1 Level of Serivce Fire Policy 2027-Q3
Page 218 of 228
Policy Directory
Policy Category #Name Review Qtr 3
Transportation 13.23.4 Sale, Lease or Rental of County Road Allowance 2027-Q3
ASB 1.29 Agricultural Pest and Nuisance Species 2027-Q4
ASB 1.29.2 Agricultural Pests- Coyote Predation Management 2027-Q4
ASB 1.29.3 Agricultural Pests- Clubroot Control 2027-Q4
ASB 1.3 Soil Conservation- Stubble Burning 2027-Q4
ASB 1.32.2 ASB Administrative- Public Land Mowing 2027-Q4
Env Services 14.12 New Water Connection to Existing Rural Waterlines 2027-Q4
Env Services 14.15 Increased Water Volume 2027-Q4
Grants and Donations 15.1 100 Year Farm and Ranch Award 2027-Q4
Grants and Donations 15.3 Community Grants to Non-Profit Organizations 2027-Q4
Grants and Donations 15.4 Rural Community Hall Capital Grant 2027-Q4
Grants and Donations 15.7 Community Enrichment Support Program 2027-Q4
Grants and Donations 15.8 Rural Resident Connections Grant 2027-Q4
Grants and Donations 15.1 Youth Sponsorship 2027-Q4
Grants and Donations 15.13 Rural Community Hall Operating Grant 2027-Q4
Communications 18.3 Social Media Policy 2027-Q4
ASB 1.32.1 ASB Administrative- Haying County Road Allowances 2028-Q1
Cemetery 2.1 Cemetery Policy 2028-Q1
Cemetery 2.2 Cemetery Grant Funding 2028-Q1
Councillor 3.27 Council Correspondence 2028-Q1
Planning & Dev 5.18 Location Filming 2028-Q1
Planning & Dev 5.19 Naming of County Roads 2028-Q1
Office 11.1 Handling Public Concerns 2028-Q1
Parks 12.5 Drone Policy 2028-Q1
Financial 16.7 Investments 2028-Q1
Planning & Dev 5.2 Development Agreement Requirements 2028-Q2
Planning & Dev 5.8 Subdivision Standard Conditions 2028-Q2
Financial 16.6 Additional Named Insured Policy 2028-Q2
Financial 16.12 Credit/Debit and Fuel Card Policy 2028-Q2
Financial 16.16 Sale of Properties 2028-Q2
ASB 1.2 Sponsorship to Agriculture Non-Profit Organizations 2028-Q3
Ec Development 6.1 Community Business Investment Partnership Grant Policy 2028-Q3
Office 11.2 Letter of Support 2028-Q3
Office 11.4 Meetings in County Office 2028-Q3
Office 11.21 Records Management 2028-Q3
Office 11.22 Flag Protocol 2028-Q3
Transportation 13.29 Texas Gates 2028-Q3
Financial 16.17 Acceptable Methods of Payment 2028-Q3
ASB 1.1 ASB Structure and Remuneration 2028-Q4
Transportation 13.4 Dust Suppression 2028-Q4
Transportation 13.6.7 Gravel Stock Pile Leases 2028-Q4
Transportation 13.10 Mail Boxes 2028-Q4
Page 219 of 228
Policy Directory
Policy Category #Name Review Qtr 3
Transportation 13.25 Seeding Roadsides 2028-Q4
Human Resources 19.2 Human Resources Policy 2028-Q4
Grants and Donations 15.6 Promotional Items 2029-Q1
Transportation 13.18 Land Agreements 2029-Q2
Transportation 13.38 Road Allowance Brush Control 2029-Q2
Councillor 3.1 Council Compensation & Expense Reimbursement 2029-Q3
Councillor 3.2 Kneehill County Governance Model 2029-Q3
Councillor 3.3 Council Appointees Reimbursement 2029-Q3
Planning & Dev 5.1 Planning & Development Fees & Refunds 2029-Q3
Transportation 13.5 Road Use Agreement 2029-Q3
Financial 16.9 Signing Authority 2029-Q3
Financial 16.19 Purchasing and Procurement 2029-Q3
Health and Safety 17.1 Kneehill County Safety Policy 2029-Q3
ASB 1.32.3 ASB Administrative- Stampede Farm Family Award 2029-Q4
Grants and Donations 15.2 Special Occasion & Milestone Recognition 2029-Q4
Financial 16.20 Utility Billing 2029-Q4
Planning & Dev 5.3 Managing Renewable Energy Participation (coming soon)
Page 220 of 228
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Letter of Support – Horseshoe Canyon Campground and Cabins
Meeting Date: Wednesday, November 12, 2025
Prepared By: Mike Haugen, CAO
Presented By: Mike Haugen, CAO
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☒
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- 11-2 Letter of Support Policy
BACKGROUND/PROPOSAL
We have received a request from Horseshoe Canyon Campground and Cabins (HCCC) on November
10th, asking for a Letter of Support for an application for the Travel Alberta Project Development Fund.
The submission deadline is November 17th, 2025. The request was received via email:
I am once again working on a new application for the Travel Alberta Product
Development Fund for my cabin development project at Horseshoe Canyon. I would like
to request another letter of support from the county if possible. I was so appreciative of
the great letter that was provided last year at this time, and I'm sure it had a big influence
on my application being successful.
This year we were able to put 3/10 cabins in place. This new application will be much the
same, with the goal being to receive support to finish the remaining 7 cabins. The
submission deadline for my application is Nov 17.
Thanks a lot for your time and consideration. Hope you have a great day.
The Travel Alberta Product Development Fund takes expressions of interest from parties applying for
funding. Horseshoe Canyon Campground and Cabins has passed the initial assessment and has been
asked for additional application material.
HCCC is applying for assistance in developing cabins on-site. This development is approved by the
County (Development Permit 4212-24-P), and a letter of support was provided in 2024 as part of that
year’s intake.
Under Policy 11-2, Administration can provide some letters of support, but as this request is from a
business, it is to be brought to Council.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Page 221 of 228
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
Administration is recommending the Council approve providing a letter of support. This particular
development has been approved by the County and aligns with Council’s goals. It also fosters private
development at Horseshoe Canyon.
Council has approved similar requests for businesses in the past.
FINANCIAL & STAFFING IMPLICATIONS:
There are no financial or staff implications associated with this recommendation.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
Policy 11-2 Letter of Support
COUNCIL OPTIONS:
1. Council may opt to provide a letter of support for the Horseshoe Canyon Campground and
Cabins for their application to the Alberta Tourism Product Development Fund.
2. Council may opt to decline provision a letter of support for the Horseshoe Canyon Campground
and Cabins for their application to the Alberta Tourism Product Development Fund.
RECOMMENDED MOTION:
That Council direct Administration to provide a letter of support to Horseshoe Canyon Campground and
Cabin for their Travel Alberta Project Development Fund application.
FOLLOW-UP ACTIONS:
Administration will draft of provide a letter of support to Horseshoe Canyon Campground and Cabin.
APPROVAL(S):
☒
Page 222 of 228
Page 223 of 228
REQUEST FOR DECISION
Page 1 of 1
Version: 2022-02
Subject: Andrew McAleese Delegation
Meeting Date: Wednesday, November 12, 2025
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
Presented By: Carolyn Van der Kuil, Legislative Services Manager
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL
Andrew McAleese appeared as a delegation to Council earlier today to present a map to the County.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The purpose of the presentation was to provide the County with a map. In his delegation form, Mr.
McAleese indicated that there is no expectation of action or return of favour from Council.
FINANCIAL & STAFFING IMPLICATIONS:
N/A
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
N/A
COUNCIL OPTIONS:
1. Receive for information (take no further action)
2. Request further information
RECOMMENDED MOTION:
No motion is required; an acknowledgment will be included in the minutes noting that Council reviewed
and recognized Mr. McAleese’s gift to the County.
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
☒
Page 224 of 228
REQUEST FOR DECISION
Page 1 of 1
Version: 2022-02
Subject: Council & Committee Report
Meeting Date: Wednesday, November 12, 2025
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
Presented By: Mike Haugen, CAO
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL
The purpose of the Council and Committee Reports is to provide each member with the opportunity to
bring forward any matter of general interest to Council or the County.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Council reports will be included on the agenda when requested by Council and reports may be either in
writing, verbal, or a combination of both.
FINANCIAL & STAFFING IMPLICATIONS:
The recommended motion does not have any financial implications.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
Council & Committee Reports
COUNCIL OPTIONS:
1. That Council accepts the Council and Committee report.
RECOMMENDED MOTION:
No motion is required; an acknowledgment will be included in the minutes noting that Council reviewed
the Council and Committee Reports.
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
☒
Page 225 of 228
REQUEST FOR DECISION
Page 1 of 1
Version: 2022-02
Subject: Council Follow-Up Action List
Meeting Date: Wednesday, November 12, 2025
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
Presented By: Mike Haugen, CAO
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL
To request Council’s acceptance of the Council Follow -Up Action List.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Please find attached the Council Follow-up Action List. The Council Follow-up Action List is a list of items
from Council meetings that require follow-up. This document is regularly reviewed and updated after
each Council meeting.
FINANCIAL & STAFFING IMPLICATIONS:
The recommended motion does not have any financial implications.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
Council Follow-up Action List.
COUNCIL OPTIONS:
1. To receive the report regarding the Council Follow-up Action List for information.
2. Council provide further direction or required changes/amendments.
RECOMMENDED MOTION:
No motion is required; an acknowledgment will be included in the minutes noting that Council reviewed
the Council Follow-up Action List.
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
☒
Page 226 of 228
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
30-May-23 208/23
Councillor Penner moved that Council authorize the use of
$10,000 from the 2023 Operating Budget – Strategic initiatives
for a regional economic development project at the Three Hills
Airport in partnership with the Town of Three Hills and Prairie
College.
Mike Haugen NA
We are awaiting updates from one
of the program partners
25-Jun-24
196/24
That Council direct Administration to investigate options for
upgrading the water service to the Three Hills Airport.In progress Mike Ziehr Q2 2026
Prairie has responded that they are
not anticipating design or
construction until the summer of
2026 at the earliest.
22-Oct-24
360/24
That Council move that Kneehill County participate in the AUC
process regarding the Lone Butte Solar Project Mike Haugen Ongoing
County is being represented by legal
counsel in the upcoming hearing.
The process is in abeyance until
December, 2025
12-Nov-24 381/24
That Council direct Administration to draft a policy regarding
participation in AUC proceedings.In process Barb Hazelton Q3 2025
Ongoing
14-Jan-25
003/25
That Council direct Administration to amend the proposed Policy
13-2, Grader Gravel Services and to defer this discussion to a
future Council meeting.In Progress Andrew Phillips Q1 2026
Policy is expected to be presented to
Council for discussion in Q1 2026
25-Mar-25
083/25
That Council increase the Private Cemetery mowing fees to $500
annually in 2026 and implement formal service agreements with
existing serviced cemeteries.In progress Fallon Sherlock Q1-2026
Letters to be written and sent
followed by agreements. Fee to be
included in Master Rates updates for
2026
08-Apr-25
123/25
That Council direct Administration to bring forward a discussion
regarding the exploration of relationship building with
Indigenous Peoples to the next Strategic Planning Session. ;Mike Haugen Q1-2026
This will be brought forward for
Council consideration in 2026
24-Jun-25
206/25
That Council move to refund the redesignation and subdivision
fees and waive the endorsement fee for the Gopher Hole
Museum once their Community Grant accountability
requirements have been completed.Barb Hazelton
Awaiting information from the
Torrington Museum
24-Jun-25
207/25
That Council direct Administration to proceed with the Housing
and Service Needs Estimation project.In progress Wendy Gerbrandt Q2-2026
Survey will be executed in October,
final report in April 2026
24-Jun-25
209/25
That the 2026 Operating and Capital Budgets, the 2027-2029
Operating Forecast, and the 2027-2031 Capital Forecast, be
prepared in accordance with the following principles:Align with
Councils Strategic Plan.Sustain existing service levels.Maintain
competitive tax rates.Review and recommend adjustments to
service fees and rates as necessary.Continuing to implement and
monitor a proactive infrastructure renewal strategy.Enhance the
stakeholder experience.Marika von Mirbach Q1 2026
In progress. Budget presentations
planned for November through to
early February.
24-Jun-25
217/25
That Council direct Administration to bring Policy 16-20, Utility
Billing to a future Council meeting for review and update.In progress Marika von Mirbach
In progress; coming to the October
14 Council Meeting
22-Jul-25
240/25
That Council direct Administration to bring back Policy 15-5,
Kneehill County Scholarship for review, prior to next Scholarship
application process.Carolyn Van der Kuil Q1-2026
26-Aug-25
255/25
That Council approve the Three Hills Airport Expansion Project
rescope as presented, providing all funding partners are in
support of the change request.In Progress Wendy Gerbrandt Q4-2025
Waiting confirmation on project re-
scope with provincial funder.
26-Aug-25
263/25
Direct Administration to continue to explore funding strategies
and options for development of an interpretive centre at
Horseshoe Canyon.In progress Wendy Gerbrandt 2026-Q3
Will be done in conjunction with the
Business Development Case
09-Sep-25 292/25
Council request Administration to bring forward for review Policy
18-2, Public Participation Policy.Christine Anderson Q1-2026
23-Sep-25
302/25
That Council direct Administration to defer the consideration of
development of a Horseshoe Canyon Interpretive Centre
Business Case until after conclusion of the Horseshoe Canyon
Area Structure Plan project.Wendy Gerbrandt 2026-Q3
This project has been paused until
after the Area Structure Plan Project
has been completed.
Council Action Items
Page 227 of 228
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
Council Action Items
23-Sep-25
303/25
That Council direct Administration to include a specific session
on Horseshoe Canyon as part of the orientation process as well
as Strategic Planning for the upcoming term of Council.Kevin Gannon 2025-Q4
23-Sep-25
312/25
That Council considers contributions of $3,600,000 to the Capital
Equipment Plan reserve during 2026 operating budget
deliberations.Q4-2025
23-Sep-25
313/25
That Council increase the budget for the Ron Gorr Memorial
Arena Main Boiler Replacement project from $132,000 to
$159,000, funded by the Buildings Capital Replacement Reserve.Cody Dale-McNair 2025-Q4 Work has Commenced
23-Sep-25
319/25
That Council authorize administration to enter into a payment
plan beginning January 1, 2026 through to December 31, 2026
and cover the taxes for the years 2025 and 2026 and include any
prior penalties incurred. 2025-Q4 In Progress
14-Oct-25
340/25
That Council provide a contribution of $5,000 per year, for three
years, from the economic development operating budget.Wendy Gerbrandt
Page 228 of 228