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HomeMy WebLinkAboutPost-Meeting Agenda Package - CoW_Sep16_2025COMMITTEE OF THE WHOLE POST-MEETING AGENDA Tuesday, September 16, 2025, 8:30 a.m. 1600 2nd Street NE Three Hills, AB T0M 2A0 https://www.youtube.com/@kneehillcounty48 Pages 1.Call to Order 1.1 Approval of Agenda 1.2 Approval of Minutes 1.2.1 Approval of the June 17, 2025 COW Meeting Minutes 2 2.Appointments 2.1 Photo Opportunity- Three Hills Bush Truck @ 10:00 a.m. 3.New Business 3.1 Protective Services and RCMP Quarterly Report 5 3.2 2026 Project Pre-Approvals 46 3.3 2026 Capital Equipment Plan 102 3.4 Policy 16-20, Utility Billing 129 3.5 Policy 15-2, Special Occasion & Milestone Recognition 151 4.Closed Session 4.1 Disclosure Harmful Personal Privacy (ATIA-Section 20) 4.2 Disclosure Harmful to Personal Privacy (ATIA-Section 20) 4.3 Disclosure Harmful to Third Party (ATIA-Section 19) 5.Adjournment Committee of the Whole Minutes June 17, 2025, 8:30 a.m. 1600 2nd Street NE Three Hills, AB T0M 2A0 _____________________________________________________________________ 1. Call to Order Reeve King called the meeting to order at 8:31 a.m. Deputy Reeve McGhee arrived at 8:33 a.m. and assumed the role of Chair. 1.1 Approval of Agenda No additions were made. Resolution: CW158 Moved by: Councillor Christie That the Committee of the Whole approve the agenda as presented. CARRIED UNANIMOUSLY Page 2 of 157 June 17, 2025 __________Initials 2 1.2 Approval of Minutes 1.2.1 Approval of the May 20, 2025, COW Meeting Minutes Resolution: CW159 Moved by: Councillor Cunningham That the Committee of the Whole approves the adoption of the minutes of the May 20, 2025, Committee of the Whole meeting, as presented. CARRIED UNANIMOUSLY 2. New Business 2.1 Class III Landfill Discussion The Chair called for a recess at 9:38 a.m. and called the meeting back to order at 9:51 a.m. with all previously mentioned members present. Resolution: CW160 Moved by: Reeve King That the Committee of the Whole recommend that Council consider the development of new cells at the Torrington Landfill as part of the 2026 budget deliberations. CARRIED Resolution: CW161 Moved by: Councillor Penner That the Committee of the Whole recommend to Council to consider the development of a special summer and/or fall waste clean-up program. CARRIED UNANIMOUSLY 2.2 COW June 2025 Protective Services Report Resolution: CW162 Moved by: Reeve King That the Committee of the Whole recommend to Council to accept the Protective Services Report June 2025 as presented. CARRIED UNANIMOUSLY Page 3 of 157 June 17, 2025 __________Initials 3 2.3 2026 Budget Guidelines Discussion The Chair called for a recess at 10:46 a.m. and called the meeting back to order at 10:57 a.m. with all previously mentioned members present. Resolution: CW163 Moved by: Councillor Fobes That the Committee of the Whole recommend to Council to adopt the 2026 Budget Guidelines. CARRIED UNANIMOUSLY 2.4 Policy 3-3, Council Appointees Reimbursement Review Resolution: CW164 Moved by: Councillor Fobes That the Committee of the Whole recommend to Council to amend Policy 3-3, Council Appointees Reimbursement, to update the per diem rate to $320 for a full day and adjust meal reimbursements to $20.00 for breakfast and lunch, and $30.00 for supper. CARRIED UNANIMOUSLY 4. Adjournment The meeting adjourned at 11:50 a.m. Page 4 of 157 Committee of the Whole Discussion Report Page 1 of 3 Version: 2023-01 Subject: Protective Services and RCMP Quarterly Report Meeting Date: Tuesday, September 16, 2025 Prepared By: Debra Neitz, CLGM, Protective Services Manager Presented By: Debra Neitz, CLGM, Protective Services Manager STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☒ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- Start typing here Council Bylaw/Policy (cite)- Start typing here BACKGROUND/PROPOSAL As part of the Protective Services Report, we are including statistics from RCMP detachments, Enforcement Officer statistics and events, Emergency Management and Fire Services updates. Kneehill County has 5 RCMP detachments serving our area; Three Hills, Innisfail, Drumheller, Beiseker, and Olds. Four detachments provide Quarterly Reports that they have based on Council’s priorities for our community. Innisfail provides reporting; however, it is not applicable to Kneehill County as theirs is a very small area. Community Priorities for RCMP set by Council in March 2025: - Rural Crime Prevention - Community safety focus - Presence in rural communities - Road Safety - Partnering with Kneehill CPO’s in enforcement, education and engagement. - Youth Engagement Each year Council sets the Priorities for RCMP. Page 5 of 157 Committee of the Whole Discussion Report Page 2 of 3 Version: 2023-01 DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Section 1: RCMP Reporting April to June 30, 2025 As part of their accountability to our community, RCMP are providing Council’s with reporting on statistics, community engagement, and community priorities. These are attached for each department. A meeting with K Division may be requested for November’s RMA Fall Convention. Section 2: Enforcement Services June 1 to August 15, 2025 Enforcement within Kneehill County:  Traffic Citations: 41 Warnings, 30 Violation Tickets (speeding, stop signs, registration)  8 Animal Control Files, 9 Unsightly Files, 6 Other Bylaw files  5 Suspicious vehicles  139 Hours Rural Patrols including within Hamlets  4 Hours targeted patrols – specific road complaint areas  1 School Events – Roadeo at Trochu School  5 Assist Other Departments – Planning inspections, SPCA inspection. CPTED inspection with RCMP.  8 Community Events – parades (5), car show weekend patrols and assisting RCMP with road closures and traffic, Kneehill Adult Learning (2) – presentations on roles of Peace Officers with diverse abilities and English as a Second Language group.  JFO with RCMP traffic division and Three Hills Detachment: o 2 tickets for 40+ over speed on HWY 21 o 2 tickets for distracted driving o 1 ticket for insecure load o 1 ticket for an obscured license plate, and a warning for distracted driving Within Contracted Municipalities (we charge for hours):  17 Contracted bylaw files  33 Contracted hours  1 presentation to Carbon Council on Bylaw Enforcement Section 3: Emergency Management June to August 15, 2025  Kneehill and our staff took part in the Stettler Regional Functional Exercise in June with partners from Red Deer County, City of Red Deer and County of Stettler.  Intern Ushba has worked collaboratively with our Emergency Social Services team and Shelley with KRFCSS to create a draft ESS plan, incorporating the new provincial ESS framework. Deb to take to the Regional Agency for their input.  Updates to contacts, forms and evacuation plans in our Regional Teams Channel.  An Alberta Emergency Alert was issued in Kneehill County surrounding th e communities of Acme, Carbon and Linden for the inoperability of being able to call 911 services with Telus cell phone customers, reaching other mobility users as well with towers being impacted.  New Hazard Identification Risk Assessment process from the province being rolled out. Training has been taken and a procedure is being worked on for the Agency to review. Page 6 of 157 Committee of the Whole Discussion Report Page 3 of 3 Version: 2023-01 Section 4: Fire Services June to August 15, 2025  2 Fire Occupancies/Inspections, 2 Fire Investigations under the Fire Safety Codes Accreditation (1 structure, 1 vehicle).  Acme Tender has been delivered. The old tender has been put up for public bids for disposal.  Carbon and Three Hills Bush Trucks to be operable for the harvest season.  Linden Engine – options being researched. FINANCIAL & STAFFING IMPLICATIONS: We include the Provincial Policing Requisition in the Operating Budget. Contracts with Urbans have been extended to September 2025 as is, as part of the Inter -Municipal Collaboration Framework agreement groupings. Kneehill County has Enforcement Services Contracts with urbans that are an on-call basis only for bylaw enforcement or targeted patrol areas within their jurisdiction. ATTACHMENTS: For Drumheller, Olds, Three Hills, and Beiseker Detachments each:  Provincial Policing Report  Quarterly Statistical reporting  Community Letter (included only 1, they were all the same) RECOMMENDATION: That the Committee of the Whole recommend to Council to accept the Protective Services Report September 2025 as presented. APPROVAL(S): ☒ Page 7 of 157 Page 8 of 157 Page 9 of 157 Page 10 of 157 Page 11 of 157 Page 12 of 157 Page 13 of 157 Page 14 of 157 Page 15 of 157 Page 16 of 157 Page 17 of 157 Page 18 of 157 Page 19 of 157 Page 20 of 157 Page 21 of 157 Page 22 of 157 Page 23 of 157 Page 24 of 157 Page 25 of 157 Page 26 of 157 Page 27 of 157 Page 28 of 157 Page 29 of 157 Page 30 of 157 Page 31 of 157 Page 32 of 157 Page 33 of 157 Page 34 of 157 Page 35 of 157 Page 36 of 157 Page 37 of 157 Page 38 of 157 Page 39 of 157 Page 40 of 157 Page 41 of 157 Page 42 of 157 Page 43 of 157 Page 44 of 157 Page 45 of 157 Committee of the Whole Discussion Report Page 1 of 4 Version: 2023-01 Subject: 2026 Project Pre-Approvals Meeting Date: Tuesday, September 16, 2025 Prepared By: Marika von Mirbach, Manager of Financial Planning Presented By: Marika von Mirbach, Manager of Financial Planning STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☒ ☒ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite): Under the Municipal Government Act (MGA), the County must annually approve balanced and fully funded operating and capital budgets. Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL With a municipal election this year, the 2026 budget process will be delayed from its typical timeline, with full approval planned for early 2026 rather than in December. This delay will allow for Council orientation activities to occur before the budget presentations. Considering this delay, Administration is bringing forward specific projects for pre-approval to ensure that critical projects planned for 2026 can move forward. Council has seen this approach previously, specifically with the Capital Equipment Plan (CEP). With the success of early approval of the CEP in 2025 and the understanding of a delayed budget cycle for 2026, Administration determined that this approach could be applied to specific projects this year to ensure planned projects can proceed as intended in 2026. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: This report and the attached presentation outline the process behind determining that pre-approvals would be presented for consideration and how they were selected. They also summarize the projects being put forward for consideration of pre-approval. Why are pre-approvals being presented this year? Administration typically plans for the annual budget to be approved in December, which gives staff a clear understanding of which projects and initiatives will be included in work plans for the year. With this year being an election year, Administration has planned for a later budget cycle to ensure Councillors have had an opportunity to complete orientation before deliberating the budget. The challenge with a delayed budget cycle is the shortened lead time for projects, especially when they require Requests for Proposal (RFPs) and have specific timelines for the work. This can delay planned projects to subsequent years, which delays future projects. Bringing specific projects forward for pre-approval has multiple benefits:  The County aims to be proactive in infrastructure maintenance; by pre-approving projects, we ensure that maintenance and replacements planned for 2026 can proceed. Page 46 of 157 Committee of the Whole Discussion Report Page 2 of 4 Version: 2023-01  RFPs can be distributed in the fall, which secures pricing and allows for the scheduling of contractors where required.  Grant funding can be applied for; many grant programs are open during the late fall. By pre- approving projects, the County can seek grant funding to decrease the amount of reserve funding required to complete the project.  Many projects are complex and require coordination with multiple departments and external entities. Pre-approval allows for initial steps and groundwork for 2026 Projects, which can be started before the start of 2026.  Projects are either grant or reserve-funded; pre-approval has no bearing on the 2026 tax rates. How were projects selected for pre-approval consideration? Projects were reviewed by senior leadership to determine which might require pre -approval. Questions asked included:  Funding Source o Is the project reserve or grant funded? o Projects are typically funded through reserves or grants, which do not affect tax rates. This was a critical factor, as the operating budget and tax implications will be determined by the new Council.  Time Sensitivity o Could the delayed budget cycle affect the project’s success or timing?  Alignment with the Capital Plan o Has the project been identified in prior capital forecasts? o If not, what led to it becoming a 2026 project?  Procurement Timelines o Would the delayed budget cycle affect the ability to tender, award, or complete the project in 2026?  Operational Criticality o What would be the impact if the project did not proceed as planned?  Grant Funding o Are there grant programs with application deadlines that would be unavailable if the project were approved during the delayed budget cycle? How do the proposed projects align with the typical budget process and guidelines? The review process for pre-approvals followed the same process as the review of projects does in any given year. Projects are determined by budget managers, reviewed from a departmental perspective, reviewed by finance, reviewed by the CAO and senior leadership, and then finally presented to Council for consideration. Council adopted the budget guidelines in June of 2025 for the 2026 budget cycle, and the proposed projects align with the guiding principles:  Alignment with Council’s Strategic Plan o The pre-approval projects align with Council’s goals of “High Quality Infrastructure” and “Levels of Service” as well as “Economic Resilience”.  Sustainment of existing service levels o Projects focus on infrastructure and software critical to maintaining current serv ice delivery.  Maintenance of competitive tax rates o While projects are funded by reserves or grants – meaning their approvals do not directly affect tax rates – Administration recognizes that reserve levels influence future taxation. Project planning accounts for responsible use of funding sources. Page 47 of 157 Committee of the Whole Discussion Report Page 3 of 4 Version: 2023-01  Review and recommend adjustments to service fees and rates as necessary o This principle specifically links to the Operating Budget which will be presented for consideration by the new Council.  Continue to implement and monitor a proactive infrastructure renewal strategy o Many proposed pre-approval projects relate to projects initiated in 2025, or the replacement or maintenance of existing assets.  Enhance the stakeholder experience o Ensures critical infrastructure and supporting activities remain reliable and responsive to community needs. Reasons for Preapprovals To ensure clarity and accountability, each project under consideration for pre-approval has been identified with one or more of the following reasons:  RFP Timelines – The request for pre-approval relates to the intent to issue RFPs in the fall of 2025 to secure contractors and pricing.  Grant Opportunity – The request for pre-approval relates to potential grant funding which would be unavailable if the project approval was delayed.  Time Sensitive – The request for pre-approval is due to the time sensitivity of approval to ensure progress on the project can be made in late 2025 and early 2026. Pre-Approval Project Listing Details for each project are included in the attached PowerPoint, a summary of pre-approval projects is included below: FINANCIAL & STAFFING IMPLICATIONS: The annual budget process is incorporated into existing staff work plans. The recommended pre - approvals would give Administration the authority to initiate projects planned for 2026. ATTACHMENTS: PowerPoint Presentation – 2026 Project Pre-Approvals Page 48 of 157 Committee of the Whole Discussion Report Page 4 of 4 Version: 2023-01 RECOMMENDATION: That the Committee of the Whole recommend to Council to approve the proposed project pre-approvals. APPROVAL(S): ☒ Page 49 of 157 2026 Budget Project Pre-Approvals 1 Page 50 of 157 IntroductionIntroduction Proposed Project Pre-ApprovalsProposed Project Pre-Approvals Summary and Reserve ImpactsSummary and Reserve Impacts 2 Page 51 of 157 INTRODUCTION PROPOSED PROJECT PRE-APPROVALS SUMMARY AND RESERVE IMPACTS 3 Page 52 of 157 Budget 2026 Schedule Pre-Approval of Projects September 16 and 23 Pre-Approval of Projects September 16 and 23 Budget Orientation November 13 Budget Orientation November 13 Setting the Stage and Proposed Projects November 25 Setting the Stage and Proposed Projects November 25 Interim Budget and Proposed Operating Budget December 9 Interim Budget and Proposed Operating Budget December 9 Responses to Questions January Responses to Questions January Budget Adoption February Budget Adoption February 4 Page 53 of 157 Why are pre-approvals being presented this year? 5 •2026 Budget cycle delayed to allow for Councillor orientation. Election YearElection Year • Later budget adoption risks project delays due to short lead times. RisksRisks • Pre-approval enables projects to begin ahead of full 2026 Budget adoption. Pre-Approvals as a Solution Pre-Approvals as a Solution Page 54 of 157 Pre-Approvals Benefits 6 Maintain and replace infrastructure and assets proactively Maintain and replace infrastructure and assets proactively Secure current- year pricing for contracts and assets Secure current- year pricing for contracts and assets Lock in contractor and asset availability for 2026 Lock in contractor and asset availability for 2026 Access available grant programs Access available grant programs Begin 2026 projects earlier Begin 2026 projects earlier Funded through reserves or grants; no impact on 2026 tax rates Funded through reserves or grants; no impact on 2026 tax rates Page 55 of 157 How were projects selected for pre-approval consideration? 7 Funding source? Time Sensitive? On the Capital Plan? Long Procurement Timelines? Operationally Critical? Grant funding? Page 56 of 157 Budget Review Process Management Team Discussions Departmental Budget Submissions Finance Review CAO and Senior Leadership Review Council Budget Deliberations Page 57 of 157 Budget 2026 Guiding Principles 9 Alignment with Council’s Strategic Plan Sustain existing service levels Maintain competitive tax rates Review and recommend adjustments to service fees and rates as necessary Continue to implement and monitor a proactive infrastructure renewal strategy Enhance the stakeholder experience Page 58 of 157 Funding & Allocations Operating Budget Reserves & Reserve Funds Operating & Capital Projects Budget Allocations Property Taxes User Fees Major Non-Tax Revenues (i.e. MSI/LGFF, Grants)REVENUES EXPENSES Page 59 of 157 $183.0 $193.7 $194.6 $196.4 $208.8 $216.8 $223.6 $228.1 $232.9 $237.5 $160 $170 $180 $190 $200 $210 $220 $230 $240 $250 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Original Cost – Tangible Capital Assets 11 Page 60 of 157 56.6%57.5%56.1%54.1%53.3%53.7%52.9% 50.1%48.9%47.9% 30% 35% 40% 45% 50% 55% 60% 65% 70% 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 The County's average annual amortization is approximately $6 million Percentage of Assets Remaining Based on Original Costs 12 Page 61 of 157 Request for pre-approval to issue RFPs in the fall of 2025 and secure contractors and pricing. RFP Timelines Request for pre-approval to ensure project is approved in advance of grant program application dates. This does not guarantee grant funding but provides the opportunity to obtain grant funding. Grant Opportunity Request for pre-approval relates to the time sensitivity of moving a project forward with consideration for the anticipated budget approval date being in early 2026. Time Sensitive Reasons for Pre-Approvals 13 To ensure clarity and accountability, each project under consideration for pre-approval is identified with one or more of the following reasons: Page 62 of 157 INTRODUCTION PROPOSED PROJECT PRE-APPROVALS SUMMARY AND RESERVE IMPACTS 14 Page 63 of 157 15 Pre-Approval Project Overview 2026 BUDGET FOR PHASED PROJECTS MAINTENANCE AND REPLACEMENT OF EXISTING ASSETS OPERATING PROJECTS AND NEW INITIATIVES Page 64 of 157 16 2026 Budget for Phased Projects: BF 13480 (Sw-36-33-25-W4) Project Description: Design and replacement options were budgeted for in 2025, setting the stage for 2026 construction of this 26 metre, three-span structure which has a low structural rating. 2026 Budget: $3,520,000 Recommended Funding Source: $880,000 Roads Reserve $2,640,000 STIP Grant Forecasted Future Project Costs: $0 Forecasted Operating Budget Impact: $0 Pre-Approval Reason: RFP Timelines and Grant Opportunity Page 65 of 157 17 Project Description: In relation to the Utility Master Plans approved in the 2025 Budget, this project seeks to address the more critical needs identified. Critical needs include fixing underground infrastructure deficiencies. 2026 Budget: $1,650,000 Recommended Funding Source: Water Reserve Forecasted Future Project Costs: $0 Forecasted Operating Budget Impact: $0 Pre-Approval Reason: RFP Timelines 2026 Budget for Phased Project: Hamlet Infrastructure Upgrades Page 66 of 157 18 Pre-Approval Project Overview 2026 BUDGET FOR PHASED PROJECTS MAINTENANCE AND REPLACEMENT OF EXISTING ASSETS OPERATING PROJECTS AND NEW INITIATIVES Page 67 of 157 19 Project Description: Rehabilitation of TWP 304 from RR 243 to RR 254. This includes a full mill and an overlay of the existing ACP. This section of roadway has been assessed as deteriorating and in poor condition, requiring immediate attention to ensure public safety and protect the infrastructure. 2026 Budget: $4,039,000 Recommended Funding Source: Roads Reserve Forecasted Future Project Costs: $0 Forecasted Operating Budget Impact: $0 Pre-Approval Reason: RFP Timelines Maintenance of Existing Asset: Linden Road Pavement Overlay Page 68 of 157 20 Maintenance of Existing Asset: TWP 304 –1200mm Culvert Replacement SW-27-30-23-W4) Project Description: The project includes funds to initiate a feasibility study to determine the best option to address a culvert that is showing signs of potential structural deterioration. An allocation for remedial work is also included to ensure prompt attention to the culvert upon completion of the study. 2026 Budget: $1,430,000 Recommended Funding Source: Roads Reserve Forecasted Future Project Costs: $0 Operating Budget Impact: $0 Pre-Approval Reason: RFP Timelines Page 69 of 157 21 Maintenance of Existing Asset: Rural Road Stabilization Program Project Description: Continuation of a trial of structural stabilization treatments on County roads. Includes design and execution of treatments on 8 miles of roadway. Focusing on arterial roads this program will impact: RR241 from Highway 583 to Highway 582 and RR 260 from Highway 575 to TWP 302. 2026 Budget: $412,500 Recommended Funding Source: Roads Reserve Forecasted Future Project Costs: $0 Forecasted Operating Budget Impact: $0 Pre-Approval Reason: RFP Timelines Page 70 of 157 22 Maintenance of Existing Asset: Major Bridge Maintenance Project Description:Annual major bridge maintenance program; this program aims to extend the lifespan of bridges. Activities include structural assessments, resurfacing, join and bearing replacements, concrete repairs, and protective coating applications. 2026 Budget: $242,000 Recommended Funding Source: Bridge Reserve Forecasted Future Project Costs: $968,000 Forecasted Operating Budget Impact: $0 Pre-Approval Reason: RFP Timelines Page 71 of 157 23 Pre-Approval Project Overview 2026 BUDGET FOR PHASED PROJECTS MAINTENANCE AND REPLACEMENT OF EXISTING ASSETS OPERATING PROJECTS AND NEW INITIATIVES Page 72 of 157 24 Operating Project: Gravel Purchase Program Project Description: To purchase 80,000 tonnes of processed surfacing gravel to support annual gravel requirements and extend the life of existing gravel inventory. Future costs would allow for a one-year contract with the potential to extend to three years. 2026 Budget: $2,695,000 Recommended Funding Source: Gravel Reserve Forecasted Future Project Costs: $5,390,000 Forecasted Operating Budget Impact: $0 Pre-Approval Reason: RFP Timelines Page 73 of 157 25 Operating Project: ERP Implementation Phase One Project Description: Replacement of the current financial and administrative software, which will cease to be operational for municipal use in 2029. Phase one includes an RFP to determine the optimal path forward and contracted staffing support for the initial stages this mandatory transition. 2026 Budget: $560,000 Recommended Funding Source: Contingency Reserve Forecasted Future Project Costs: $720,000 Forecasted Operating Budget Impact: TBD Pre-Approval Reason: Time Sensitive Page 74 of 157 26 Operating Project: Regional SCADA Master Plan Project Description: Development of a regional SCADA masterplan to support the operation of regional water infrastructure. The existing system has encountered challenges and is due for updates. 2026 Budget: $220,000 Recommended Funding Source: ACP Grant Forecasted Future Project Costs: $0 Forecasted Operating Budget Impact: $0 Pre-Approval Reason: Grant Opportunity Page 75 of 157 27 New Initiative: Three Year Economic Development and Tourism Marketing Strategy and Plan Project Description: The purpose of this project is to engage a marketing specialist to develop a comprehensive marketing strategy and plan for the County to support retention and promotion of existing businesses, attract business investment, grow tourism and create a long-term strategy for the future. 2026 Budget: $38,500 Recommended Funding Source: Transitional Fund Reserve Forecasted Future Project Costs: $0 Forecasted Operating Budget Impact: $15,000 Pre-Approval Reason: Grant Opportunity Page 76 of 157 INTRODUCTION PROPOSED PROJECT PRE-APPROVALS SUMMARY AND RESERVE IMPACTS 28 Page 77 of 157 29 Funding Sources $132,832 $5,327,244 $22,779,550 $2,796,528 $468,785 $1,388,226 $38,500 $1,650,000 $6,761,500 $2,695,000 $242,000 $560,000 $2,860,000 Transitional Funds Reserve Water Reserve Roads Reserve Gravel Reserve Bridges Reserve Contingency Reserve Grants Projects Available Balance Page 78 of 157 30 2026 Project CostProjectProject Classification $3,520,000BF 13480 Construction (SW-36-33-25-W4)2026 Budget for Phased Project $1,650,000Hamlet Infrastructure Upgrades2026 Budget for Phased Project $4,039,000Linden Road Pavement OverlayMaintenance of Existing Asset $1,430,000Twp Road 304 – 1200mm CulvertMaintenance of Existing Asset $412,500Rural Road Stabilization ProgramMaintenance of Existing Asset $242,000Major Bridge MaintenanceMaintenance of Existing Asset $2,695,000Gravel Purchase ProgramOperating Project $560,000ERP ImplementationOperating Project $220,000Regional SCADA Master PlanOperating Project $38,500Three Year Economic Development and Tourism Marketing Strategy and PlanOperating Initiative $14,807,000 Project Pre-Approval Summary Page 79 of 157 Project Pre-Approvals September 16, 2025 COW Meeting Page 80 of 157 Page 81 of 157 2026 Proposed Project Project Name: Department Type of Project Planned Start Date Change of Level of Service?Planned End Date Strategic Plan Alignment Description and Scope of Project Purpose and Justification BF 13480 Construction (SW-36-33-25-W4) 33 - Bridges 2026 Budget for Phased Project June 1, 2025 Maintain service level September 15, 2025 Bridge file (BF) 13480, a 26-metre three-span structure, has shown significant deterioration and has received a low structural rating based on recent inspections. In response, Council approved funding in 2025 for a Preliminary Engineering Report and detailed design to assess replacement options and ensure long-term structural integrity. The Preliminary Engineering Report, completed by the retained consulting firm, evaluated two primary replacement options: Twin 5.54-metre diameter culverts A new 3-span bridge (28 metres in length) Following a detailed review of site conditions, hydraulic performance, long-term durability, and lifecycle costs, the consultant recommended replacing the existing structure with a new 28-metre, 3-span bridge. This recommendation was reviewed and supported by the County's Operations Department. The consultant has now commenced detailed design work for the new bridge, which is expected to be completed in Fall 2025. * Operations will be applying for STIP funding prior to the November 2025 deadline. If approved for funding by the Province, the County may see up to 75% of the design and construction costs being reimburshed. Purpose The purpose of this request is to secure funding approval for the construction phase of the replacement of Bridge BF 13480. This structure has been identified as structurally deficient following recent inspections, with significant deterioration compromising its safety and functionality. The project will involve the full replacement of the existing 26-metre, 3-span bridge with a new, longer-lasting 28-metre, 3-span bridge, as recommended in the Preliminary Engineering Report and supported by the County’s Operations Department. Construction funding is being requested to allow the project to proceed immediately upon completion of detailed design (expected Fall 2025), minimizing delays and avoiding cost escalation. Justification Structural Integrity and Public Safety Bridge BF 13480 has received a low structural rating, indicating that it no longer meets required safety standards for continued use. Continued deterioration could lead to further weight restrictions, emergency repairs, or even closure—significantly disrupting traffic and increasing long-term costs. Asset Management and Lifecycle Planning Replacing the bridge now aligns with proactive asset management principles, avoiding reactive, high-cost emergency interventions. A new 3-span bridge offers improved durability, reduced maintenance needs, and a longer service life compared to temporary measures or rehabilitation of the current structure. Engineering and Operational Consensus The replacement option has been professionally vetted through a detailed engineering review, with multiple alternatives considered. The selected design balances hydraulic performance, constructability, and long-term sustainability. Operations has reviewed and accepted the consultant’s recommendation, reinforcing internal alignment. Project Readiness Design work is already underway and will be complete by Fall 2025. Deferring construction would lead to loss of design momentum, potential redesign costs due to code or regulatory changes, and construction inflation. Community and Transportation Network Impact BF 13480 serves as a vital link in the local road network, supporting transportation of residents, emergency services, agriculture, and goods. A timely replacement ensures uninterrupted service and reliability, supporting both safety and local economic activity High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service 1/20Page 82 of 157 2026 Proposed Project Project Name:BF 13480 Construction (SW-36-33-25-W4) Priority Considerations Yes/No Comments Mandated by law?No Previously committed to project?Yes Council approved budget in 2025 to complete a Preliminary Engineering Report and Detailed Design Health and safety?Yes Ensuring residents have a safe and reliable Transportation Network Linked to strategic plan?No Coordination with other agency?Yes Potentially if STIP funding is approved Social benefit/community needs?No High external funding? (grants)No Environmental concerns?No Ties to asset management?Yes Increased longevity Project Budget Classification of Costs 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast 3,200,000 3,200,000 - - - - - - Contingency 10%320,000 - - - - 320,000 Total Project Budget 3,520,000 - - - - 3,520,000 Operating Budget Impacts (not included in operating budget until Council approval) Revenues 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast - - - - Other - Total Operating Budget Impact - - - - - - Expenditures 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast - - - - Other - Total Operating Budget Impact - - - - - - Proposed Funding Sources Proposed Financing for Project 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast Operating - Revenues - - - - - - Operating - Expenses - - - - - - Grants 2,640,000 2,640,000 Reserve 880,000 880,000 Debt - Other - Total Funding Required for Project 3,520,000 - - - - 3,520,000 Construction Standard 10% contingency utilized. Transfer from Reserves Contract and General Services STIP Roads 2/20Page 83 of 157 2026 Proposed Project Project Name: Department Type of Project Planned Start Date Change of Level of Service?Planned End Date Strategic Plan Alignment Description and Scope of Project Purpose and Justification Priority Considerations Yes/No Comments Mandated by law?No Previously committed to project?No Health and safety?No Linked to strategic plan?Yes High quality infrastructure, level of service, prudent fiscal management Coordination with other agency?No Social benefit/community needs?No High external funding? (grants)No Possible, once we are aware of the priority needs Environmental concerns?No Ties to asset management?Yes Asset life management Project Budget Classification of Costs 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast 1,500,000 1,500,000 - - - - - - Contingency 10%150,000 - - - - 150,000 Total Project Budget 1,650,000 - - - - 1,650,000 Hamlet Infrastructure Upgrades 42 - Waste Water 2026 Budget for Phased Project March 2, 2026 Maintain service level December 31, 2026 Administration has undertaken a project in 2025 with a consultant to perform Utility Master Plans within the Hamlets of Swalwell and Torrington. These Master Plans will not only provide a descriptive look at the condition and viability of our underground infrastructure, it will also provide a Capital Project plan for future needs to repair, replace, upgrade, or maintain these assets. This project for 2026 will address some of the more critical needs as presented through the Capital Project plan submitted by the consultant which will be based off a risk matrix. The risk matrix is based on the condition and importance factor to rank each infrastructure need. The purpose for these upgrades/replacements will be to fix issues within the underground infrastructure causing performance related issues and/or for the purpose of extending the useful life of the asset. Through the Utility Master Plans for Swalwell and Torrington the consultant performed the following, which is a comprehensive overview that will provide justification for infrastructure upgrades based off a risk matrix: - Complete a condition and capacity assessment for each infrastructure system. - Identification of deficiencies, constraints, or improvements required to meet AEPA guidelines and to accomodate future development. - Summary checklist that identifies the capacity of existing systems (sewage lagoon, water distribution plant, etc.) and the total population they can serve, along with required upgrades to meet future growth scenerios. - System maps showing existing infrastructure, as well as identification of recommended improvements. - Order of magnitude cost estimates for infrastructure deficiencies and upgrades. These are to be incorporated into the short-term and long-term capital plans. - Recommend additional studies , if required. Construction Standard 10% contingency utilized. High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service 3/20Page 84 of 157 2026 Proposed Project Project Name:Hamlet Infrastructure Upgrades Operating Budget Impacts (not included in operating budget until Council approval) Revenues 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast - - - - Other - Total Operating Budget Impact - - - - - - Expenditures 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast - - - - Other - Total Operating Budget Impact - - - - - - Proposed Funding Sources Proposed Financing for Project 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast Operating - Revenues - - - - - - Operating - Expenses - - - - - - Grants - Reserve 1,650,000 1,650,000 Debt - Other - Total Funding Required for Project 1,650,000 - - - - 1,650,000 Water 4/20Page 85 of 157 2026 Proposed Project Project Name: Department Type of Project Planned Start Date Change of Level of Service?Planned End Date Strategic Plan Alignment Description and Scope of Project Purpose and Justification Priority Considerations Yes/No Comments Mandated by law?No Previously committed to project?No Health and safety?No Linked to strategic plan?Yes Build and maintain infrastructure that meets the ongoing needs of the County’s residents and businesses Coordination with other agency?No Social benefit/community needs?Yes By providing safe and reliable transportation network High external funding? (grants)No Environmental concerns?No Ties to asset management?Yes Increase of infrastructure longevity, best practice Project Budget Classification of Costs 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast 275,000 275,000 3,397,000 3,397,000 - - - - - Contingency 10%367,000 - - - - 367,000 Total Project Budget 4,039,000 - - - - 4,039,000 Linden Road Pavement Overlay 32 - Transportation Maintenance of Existing Asset January 1, 2026 Maintain service level October 31, 2026 Administration is proposing the rehabilitation of approximately 7 miles of arterial roadway along Township Road 30-4, between Range Road 24-3 and Range Road 25-4. The proposed work includes a full mill and overlay of the existing Asphalt Concrete Pavement (ACP), with depths varying from 50 to 80 mm. This section of roadway has been assessed as deteriorating and in poor condition, requiring immediate attention to ensure public safety, protect infrastructure investments, and restore the road’s structural integrity. Scope of Work: Full mill and overlay of 7 miles of ACP, with a milling depth ranging between 50 mm and 80 mm. Limits: TR30-4 from Rge Rd. 24-3 to Rge Rd. 25-4 Classification: Arterial Road Type of Project: Roadway rehabilitation Delivery Timeline: To be scheduled during the 2026 construction season, pending approval and procurement. This section of TR30-4 is a key arterial roadway within the rural transportation network and supports a mix of agricultural, residential, and commercial traffic. An Asphalt Concrete Pavement Assessment conducted by MPE Engineering on May 21, 2025, confirmed operational concerns already identified by Public Works. The roadway currently exhibits: Longitudinal cracking Alligator cracking (fatigue cracking) General surface deterioration In its current condition, the pavement’s structural capacity has been rated as poor, significantly affecting the road’s load-bearing ability and long-term durability. If left unaddressed, the deterioration will lead to escalating repair costs and pose risks to road users. Consultant Fees Construction Standard 10% contingency utilized. High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service 5/20Page 86 of 157 2026 Proposed Project Project Name:Linden Road Pavement Overlay Operating Budget Impacts (not included in operating budget until Council approval) Revenues 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast - - - - Other - Total Operating Budget Impact - - - - - - Expenditures 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast - - - - Other - Total Operating Budget Impact - - - - - - Proposed Funding Sources Proposed Financing for Project 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast Operating - Revenues - - - - - - Operating - Expenses - - - - - - Grants - Reserve 4,039,000 4,039,000 Debt - Other - Total Funding Required for Project 4,039,000 - - - - 4,039,000 Transfer from Reserves Contract and General Services Roads 6/20Page 87 of 157 2026 Proposed Project Project Name: Department Type of Project Planned Start Date Change of Level of Service?Planned End Date Strategic Plan Alignment Description and Scope of Project Purpose and Justification Priority Considerations Yes/No Comments Mandated by law?No Previously committed to project?No Health and safety?Yes To ensure safe and reliable transportation network Linked to strategic plan?Yes Build and maintain infrastructure that meets the ongoing needs of the County’s residents and businesses Coordination with other agency?No Social benefit/community needs?Yes By providing safe and reliable transportation netwrok High external funding? (grants)No Environmental concerns?No Ties to asset management?Yes Increase of infrastructure longevity, best practice Project Budget Classification of Costs 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast 200,000 200,000 1,100,000 1,100,000 - - - - - Contingency 10%130,000 - - - - 130,000 Total Project Budget 1,430,000 - - - - 1,430,000 Twp Road 304 - 1200mm Culvert Rehabilitation (SW-27-30-23-W4) 32 - Transportation Maintenance of Existing Asset May 24, 2026 Maintain service level September 1, 2026 Operations has identified a potentially deficient culvert on TWP Road 304 that crosses an unnamed tributary to Three Hills Creek. The existing structure is a 1200mm corrugated steel pipe (CSP) culvert with an estimated invert length of 50 metres. Visual inspections have shown signs of erosion and loss of road fill near the culvert, indicating potential structural deterioration. Due to the culvert’s significant depth of bury (approximately 8.5 metres), a traditional open-cut replacement is not ideal. Therefore, Operations has initiated a feasibility study through a professional consulting firm to evaluate viable alternatives, including structural lining, trenchless replacement, and mitigation options. This business case requests budget allocation to fund the assessment and future remedial work based on the consultant's recommendations. The culvert under TWP Road 304 plays a critical role in maintaining hydrological connectivity across the road and preventing localized flooding and road failure. Field evaluations conducted by Operations have confirmed that: Erosion is occurring at the culvert outlet, which threatens long-term road integrity. Road fill is visibly eroding, creating a potential hazard for motorists. The culvert’s burial depth (~8.5 m) poses significant logistical and cost challenges for traditional replacement methods. Failure to act may result in road collapse, costly emergency repairs, or environmental damage due to sediment discharge into the tributary system connected to Three Hills Creek. Consultant Fees Construction Standard 10% contingency utilized. High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service 7/20Page 88 of 157 2026 Proposed Project Project Name:Twp Road 304 - 1200mm Culvert Rehabilitation (SW-27-30-23-W4) Operating Budget Impacts (not included in operating budget until Council approval) Revenues 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast - - - - Other - Total Operating Budget Impact - - - - - - Expenditures 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast - - - - Other - Total Operating Budget Impact - - - - - - Proposed Funding Sources Proposed Financing for Project 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast Operating - Revenues - - - - - - Operating - Expenses - - - - - - Grants - Reserve 1,430,000 1,430,000 Debt - Other - Total Funding Required for Project 1,430,000 - - - - 1,430,000 Transfer from Reserves Contract and General Services Roads 8/20Page 89 of 157 2026 Proposed Project Project Name: Department Type of Project Planned Start Date Change of Level of Service?Planned End Date Strategic Plan Alignment Description and Scope of Project Purpose and Justification Priority Considerations Yes/No Comments Mandated by law?No Previously committed to project?No Health and safety?No Linked to strategic plan?Yes High quality infrastructure Coordination with other agency?No Social benefit/community needs?Yes Ensuring Kneehill County rate payers and industry have quality roadway network High external funding? (grants)No Environmental concerns?No Ties to asset management?Yes Increased longevity of the Roadway network Rural Road Stabilization Program 32 - Transportation Maintenance of Existing Asset July 1, 2026 Maintain service level July 15, 2026 Following the successful completion of the initial Rural Road Stabilization Trial Rge. Rd. 24-1, Operations proposes to expand the trial to two additional arterial road segments within the County. The goal is to further assess the effectiveness of structural stabilization treatments in improving the durability and performance of rural roads subjected to high-load traffic. The proposed locations include: -North End: Range Road 241, from Highway 583 to Highway 582 (approximately 4 miles) -South End: Range Road 260, from Highway 575 north to Township Road 302 (approximately 4 miles) These routes have been selected due to their classification as arterial rural roads and the consistent volume of heavy agricultural and industrial vehicle traffic they receive. Scope: -Design and execution of stabilization treatments on 8 total miles of roadway. -Analysis of existing road structure and material composition. -Application of stabilization methods based on the findings from the initial pilot project. -Pre- and post-treatment performance monitoring (rutting, dust control, structural integrity). -Coordination with local stakeholders and landowners along both corridors. -Reporting and assessment for consideration of broader implementation in future budgets. The initial rural road stabilization trial demonstrated promising results in enhancing the structural integrity and lifespan of high-use rural roadways, reducing maintenance frequency and improving driving conditions for residents and commercial users. Key Reasons for Expansion: Strategic Location: Both RR 241 and RR 260 are high-priority arterial roads in the County’s rural transportation network, supporting agricultural and industrial traffic. High Load Impact: Frequent use by heavy agricultural equipment and transport vehicles contributes to rapid degradation of the gravel surface, particularly in wet seasons. Cost Efficiency: Structural reinforcement has the potential to reduce long-term maintenance costs, including grading, re-graveling, and dust suppression. Longevity and Safety: Stabilized surfaces offer better load distribution and can significantly extend the useful life of the roadway, improving safety and access reliability for rural users. Data-Driven Decision Making: Expanding the trial provides a more comprehensive dataset to evaluate performance across varying soil types, traffic volumes, and environmental conditions within the County. Failure to act will likely result in continued accelerated deterioration of these corridors, increased maintenance expenditures, and complaints from users reliant on dependable rural transportation routes. High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service 9/20Page 90 of 157 2026 Proposed Project Project Name:Rural Road Stabilization Program Project Budget Classification of Costs 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast 375,000 375,000 - - - - - - Contingency 10%37,500 - - - - 37,500 Total Project Budget 412,500 - - - - 412,500 Operating Budget Impacts (not included in operating budget until Council approval) Revenues 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast - - - - Other - Total Operating Budget Impact - - - - - - Expenditures 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast - - - - Other - Total Operating Budget Impact - - - - - - Proposed Funding Sources Proposed Financing for Project 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast Operating - Revenues - - - - - - Operating - Expenses - - - - - - Grants - Reserve 412,500 412,500 Debt - Other - Total Funding Required for Project 412,500 - - - - 412,500 Construction Standard 10% contingency utilized. Roads 10/20Page 91 of 157 2026 Proposed Project Project Name: Department Type of Project Planned Start Date Change of Level of Service?Planned End Date Strategic Plan Alignment Description and Scope of Project Purpose and Justification Priority Considerations Yes/No Comments Mandated by law?No Previously committed to project?No Health and safety?No Linked to strategic plan?Yes High quality infrastructure Coordination with other agency?No Social benefit/community needs?No High external funding? (grants)No Environmental concerns?No Ties to asset management?Yes Repairs and preventative maintenance will help extend the lifespan of these bridges. Project Budget Classification of Costs 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast - 220,000 220,000 220,000 220,000 220,000 1,100,000 - - - - - Contingency 10%22,000 22,000 22,000 22,000 22,000 110,000 Total Project Budget 242,000 242,000 242,000 242,000 242,000 1,210,000 Operating Budget Impacts (not included in operating budget until Council approval) Revenues 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast - - - - Other - Total Operating Budget Impact - - - - - - Major Bridge Maintenance 33 - Bridges Maintenance of Existing Asset January 15, 2025 Maintain service level November 30, 2025 Bridge maintenance involves essential repairs and upgrades aimed at extending the lifespan of bridges and ensuring they continue to provide reliable service. Key activities include structural assessments, resurfacing, joint and bearing replacements, concrete repairs, and protective coating applications. These measures address wear and tear, prevent deterioration, and enhance safety, ensuring the bridges remain functional and safe for users while minimizing long-term costs and disruptions. Typically four bridges are identified for repairs and maintenance under this program. These bridges will be identified and repairs estimated once the final condition assessments are completed in October 2025. Construction Standard 10% contingency utilized. Transfer from Reserves High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service 11/20Page 92 of 157 2026 Proposed Project Project Name:Major Bridge Maintenance Expenditures 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast - - - - Other - Total Operating Budget Impact - - - - - - Proposed Funding Sources Proposed Financing for Project 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast Operating - Revenues - - - - - - Operating - Expenses - - - - - - Grants - Reserve 242,000 242,000 242,000 242,000 242,000 1,210,000 Debt - Other - Total Funding Required for Project 242,000 242,000 242,000 242,000 242,000 1,210,000 Contract and General Services Bridges 12/20Page 93 of 157 2026 Proposed Project Project Name: Department Type of Project Planned Start Date Change of Level of Service?Planned End Date Strategic Plan Alignment Description and Scope of Project Purpose and Justification Priority Considerations Yes/No Comments Mandated by law?No Previously committed to project?No Health and safety?No Linked to strategic plan?Yes Maintaining high quality infrastructure Coordination with other agency?No Social benefit/community needs?No High external funding? (grants)No Environmental concerns?No Ties to asset management?Yes Extending the County's current inventory of gravel Project Budget Classification of Costs 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast 50,000 50,000 50,000 150,000 2,400,000 2,400,000 2,400,000 7,200,000 - - - - - Contingency 10%245,000 245,000 245,000 - - 735,000 Total Project Budget 2,695,000 2,695,000 2,695,000 - - 8,085,000 Operating Budget Impacts (not included in operating budget until Council approval) Revenues 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast - - - - Other - Total Operating Budget Impact - - - - - - Gravel Purchase Program 32 - Transportation New Initiative January 1, 2026 Maintain service level December 30, 2026 For the purchase of approximately 80,000 tonnes of processed surfacing gravel annually from third party vendors to meet the County's graveling needs for 2026- 2028. The County utilizes an average of 120,000 tonnes of gravel during its maintenance and construction programs annually. Kneehill County owns one individual source of gravel to support the maintenance and construction programs. This inventory is expected to be depleted within the next 5-7 years. The purchase of third party gravel, either through local or outside suppliers, will help extend the lifespan of the County's existing owned gravel, allowing additional time for the County to secure a more viable and economical source of gravel. Engineering Equipment Standard 10% contingency utilized. High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service 13/20Page 94 of 157 2026 Proposed Project Project Name:Gravel Purchase Program Expenditures 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast - - - - Other - Total Operating Budget Impact - - - - - - Proposed Funding Sources Proposed Financing for Project 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast Operating - Revenues - - - - - - Operating - Expenses - - - - - - Grants - Reserve 2,695,000 2,695,000 2,695,000 8,085,000 Debt - Other - Total Funding Required for Project 2,695,000 2,695,000 2,695,000 - - 8,085,000 Gravel 14/20Page 95 of 157 2026 Proposed Project Project Name: Department Type of Project Planned Start Date Change of Level of Service?Planned End Date Strategic Plan Alignment Description and Scope of Project Purpose and Justification Priority Considerations Yes/No Comments Mandated by law? No Previously committed to project?No Health and safety?No Linked to strategic plan? Yes Coordination with other agency?No Social benefit/community needs?Yes Indirect benefit through improved service delivery, efficiency and resource management. High external funding? (grants)No Environmental concerns?No Ties to asset management?No Project Budget Classification of Costs 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast 100,000 654,500 754,500 409,100 409,100 - - - - - Contingency 10%50,900 65,500 - - - 116,400 Total Project Budget 560,000 720,000 - - - 1,280,000 Not legislated, but necessary to meet financial reporting and audit requirements. The current system is being phased out. ERP Implementation Project 220 - Financial Operations Operating Project January 1, 2026 Maintain service level May 31, 2028 This project will replace the County’s current financial and administrative software system, which is nearing the end of its usable life and no longer meets the County’s long-term needs. A new system is necessary to support critical functions such as finance, payroll, purchasing, and other areas identified through a detailed review of County operations. The project includes planning, selecting a vendor, setting up the system, moving over data, training staff, and launching the new system. It will also involve hiring temporary project staff and, if needed, bringing in outside expertise to support the transition. Implementation will take place over several years, with full launch expected in 2028. Once complete, the new system will be supported and maintained by the County’s internal IT team. The County’s current financial and administrative system, Microsoft Dynamics GP, will no longer be supported after 2029. Due to its age, the system already falls short in meeting the County’s day-to-day needs and the expectations of auditors and regulators. Replacing it is not optional. A new system is needed to keep operations running smoothly, ensure financial accuracy, and meet provincial reporting requirements. Without this project, the County faces real risks, such as system failure, data loss, and falling short of its legal and financial obligations. Moving forward with a modern system will allow staff to work more efficiently, reduce errors, and access the information they need to make informed decisions. It will also position the County to adapt to future reporting changes and support long-term financial sustainability. Supports the County’s Strategic Plan under “Effective Leadership”. A modern ERP system enables accurate financial reporting, operational efficiency, and risk mitigation, all of which are essential for long-term fiscal sustainability and sound governance. Consultant Fees Contracted Support Standard 10% contingency utilized. High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service 15/20Page 96 of 157 2026 Proposed Project Project Name:ERP Implementation Project Operating Budget Impacts (not included in operating budget until Council approval) Revenues 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast - - - - Other - Total Operating Budget Impact - - - - - - Expenditures 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast 63,792 66,981 70,330 73,847 274,950 - - - Other - Total Operating Budget Impact - 63,792 66,981 70,330 73,847 274,950 Proposed Funding Sources Proposed Financing for Project 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast Operating - Revenues - - - - - - Operating - Expenses - 63,792 66,981 70,330 73,847 274,950 Grants - Reserve 560,000 720,000 1,280,000 Debt - Other - Total Funding Required for Project 560,000 783,792 66,981 70,330 73,847 1,554,950 Contract and General Services Contingency 16/20Page 97 of 157 2026 Proposed Project Project Name: Department Type of Project Planned Start Date Change of Level of Service?Planned End Date Strategic Plan Alignment Description and Scope of Project Purpose and Justification Priority Considerations Yes/No Comments Mandated by law?No Previously committed to project?No Health and safety?No Linked to strategic plan?Yes Ensuring high quality infrastructure is maintained. Coordination with other agency?No Social benefit/community needs?No High external funding? (grants)Yes Contingent on ACP grant being obtained Environmental concerns?No Ties to asset management?Yes All SCADA infrastructure is incorporated into the AM program Regional SCADA Master Plan 41 - Water Operating Project January 1, 2026 Maintain service level December 31, 2026 Kneehill County, on behalf of Aqua 7 Regional Water Commission, operates regional water infrastructure and has developed a SCADA system to include regional facilities through varying degrees of integration. Issues have been encountered in recent years with the SCADA system pertaining to communications and programming, operational access, and vendor level software support. This has been deemed a critical time to develop a regional SCADA master plan to provide the partnership with a planning tool for the design, cost options, and implementation strategies for SCADA system improvements in both the SCADA system operational interface as well as field level automation. The regional SCADA master plan will identify deficiencies and options to maximize the use of a regional SCADA system in support of critical water and service delivery and inform future infrastructure and development opportunities. The Partnership will undertake the following activities: 1. Stakeholder consultation. 2. Data collection, review and analysis of existing system architecture, flow diagrams, and panel drawings. 3. Review and anaylysis of policies and procedures, and industry best practices and trends 4. Complete a gaps assessment that includes requirements and risk analysis, and evaluation matrix of development options that includes: a. system architecture design, and supporting requirements b. acquisition parameters c. cybersecurity risk analysis d. licensing requirements e. disaster recovery strategy f. alarm and event management options 5. Development of regional SCADA master plan that includes detailed design, cost models, and an implementation strategy. There is an opportunity to partner with an Aqua 7 member municipality and apply for grant funding under the Alberta Community Partnership (Intermunicipal Collaboration) program. If funding is available, the partnering municipalties may apply for up to $200,000 of grant dollars. Regional Benefits The regional SCADA master plan will inform a municipal service delivery framework which will have several regional benefits to the partnership and stakeholders beyond the partnership. This includes: - The regional SCADA master plan is foundational to water planning and management and is key to ensuring the region is positioned to provide sustainable and safe water and wastewater services - The regional SCADA master plan addresses coordination of vital water service planning to support and guide development in an orderly, economic, efficient, and sustainable fashion. - The project will priortize regional, operational, and technical requirements that will support a system that enables quick response to issues so they can be corrected before it impacts end-users and becomes a catastrophic system failure. - The regional SCADA master plan will enable proactive maintenance to anticipate and eliminate system failures before they become an issue. This enables the partnership to solve issues before they affect operations and will extend life expectancy of the system which will result in cost savings for the partnership and, subsequently, the utility users. - The project will establish integrity, accountability and increase awareness of regional water systems and operations. - A high-functioning, integrated system allows the partnership to ensure asset security and identify long-term water service delivery trends. Further, this will lead to the identification of potential operational and cost efficiencies which can be downloaded to residents. High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service 17/20Page 98 of 157 2026 Proposed Project Project Name:Regional SCADA Master Plan Project Budget Classification of Costs 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast 200,000 200,000 - - - - - - Contingency 10%20,000 - - - - 20,000 Total Project Budget 220,000 - - - - 220,000 Operating Budget Impacts (not included in operating budget until Council approval) Revenues 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast - - - - Other - Total Operating Budget Impact - - - - - - Expenditures 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast - - - - Other - Total Operating Budget Impact - - - - - - Proposed Funding Sources Proposed Financing for Project 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast Operating - Revenues - - - - - - Operating - Expenses - - - - - - Grants 220,000 220,000 Reserve - Debt - Other - Total Funding Required for Project 220,000 - - - - 220,000 Consultant Fees Standard 10% contingency utilized. Alberta Community Partnership (ICP) 18/20Page 99 of 157 2026 Proposed Project Project Name: Department Type of Project Planned Start Date Change of Level of Service?Planned End Date Strategic Plan Alignment Description and Scope of Project Purpose and Justification Priority Considerations Yes/No Comments Mandated by law?No Previously committed to project?No Health and safety?No Linked to strategic plan?Yes Economic Resilience, Effective Leadership, Quality of Life, Coordination with other agency?Yes Travel Drumheller, Travel Alberta, Rural Economic Development Social benefit/community needs? Yes High external funding? (grants)Yes Northern Region Economic Development, Prairies Canada, Travel Alberta Environmental concerns?No Ties to asset management?No Project Budget Classification of Costs 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast 35,000 35,000 - - - - - - Contingency 10%3,500 - - - - 3,500 Total Project Budget 38,500 - - - - 38,500 Three Year Economic Development and Tourism Marketing Strategy and Plan 63 - Economic Development New Initiative January 1, 2026 Maintain service level October 1, 2026 The purpose of this project is to engage a marketing specialist to develop a comprehensive Marketing Strategy / Plan for Kneehill County that supports: • Retention and promotion of existing businesses • Attraction of new business investment • Growth of tourism visitation and rural experiences • Create a long-term strategy and position for current or future branding and how this will tie into the economic and tourism development goals for the County. This project will provide a clear and actionable roadmap that enhances the County’s visibility, strengthens its competitive positioning, and aligns with local, regional, and provincial priorities. This project will provide clear objectives and tactics to reach the desired target markets to position the County in an attractive competitive marketing position. Kneehill County Council is committed to growing and diversifying the economic base and preparing the County for growth and investment through various economic development and tourism strategies. Kneehill County requires a marketing strategy and plan that will position the County competitively in investment and attraction while promoting and strengthening its existing businesses. The County requires a strategy to attract visitors to the area while also creating and leveraging key partnerships to achieve its marketing goals. There is a lack of long-term strategy and positioning for the Explore Kneehill brand and how this will tie into the economic and tourism development goals for the County. Economic Development Plan to elevate the County's brand, strengthen existing businesses, attract new businesses, elevate the County's quality of life to retain and attract residents, attract visitors Consultant Fees Standard 10% contingency utilized. High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service 19/20Page 100 of 157 2026 Proposed Project Project Name:Three Year Economic Development and Tourism Marketing Strategy and Plan Operating Budget Impacts (not included in operating budget until Council approval) Revenues 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast - - - - Other - Total Operating Budget Impact - - - - - - Expenditures 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast 15,000 15,000 15,000 15,000 60,000 - - - Other - Total Operating Budget Impact - 15,000 15,000 15,000 15,000 60,000 Proposed Funding Sources Proposed Financing for Project 2026 2027 2028 2029 2030 Total Budget Forecast Forecast Forecast Forecast Operating - Revenues - - - - - - Operating - Expenses - 15,000 15,000 15,000 15,000 60,000 Grants - Reserve 38,500 38,500 Debt - Other - Total Funding Required for Project 38,500 15,000 15,000 15,000 15,000 98,500 Contract and General Services Transfer from Reserves Transitional Funds 20/20Page 101 of 157 Committee of the Whole Discussion Report Page 1 of 2 Version: 2023-01 Subject: 2026 Capital Equipment Plan Meeting Date: Tuesday, September 16, 2025 Prepared By: Cody Dale-McNair, Manager of Facilities & Asset Management Presented By: Cody Dale-McNair, Manager of Facilities & Asset Management STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☒ ☐ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- Council Bylaw/Policy (cite)- BACKGROUND/PROPOSAL While the 2025 Capital Equipment Plan presentation provided Council with an in-depth review of all equipment categories, the 2026 presentation will take a different approach by focusing on the process and methodology behind the plan. Rather than walking through each profile in detail, the emphasis this year will be on how assets are evaluated, how lifecycle decisions are made, and how those decisions flow into budgeting and long-term funding strategies. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: This year, the presentation format for the Capital Equipment Plan (CEP) has been condensed and refocused compared to 2025. Last year’s presentation establ ished the CEP methodology and provided an in-depth review of all asset types, walking through replacements, removals, and lifecycle adjustments. In 2026, the emphasis shifts to the process itself, demonstrating how the CEP is developed and applied. This presentation highlights the funding strategy, asset management framework, risk assessment, budget summary, and annual contribution recommendations. By focusing on the process rather than individual asset categories, Council is provided with a clear and trans parent view of the decision-making framework that guides lifecycle planning, budgeting, and funding strategies. Separating the CEP from the regular budget cycle again this year continues to allow for early approval, expediting procurement and ensuring assets are delivered sooner. This proactive scheduling reduces operational risk and aligns with our lifecycle management strategy. By adopting this streamlined, process-focused presentation format, we aim to provide Council with a thorough understanding of the CEP’s objectives, while reinforcing our commitment to maintaining high- quality, resilient infrastructure and operational efficiency. FINANCIAL & STAFFING IMPLICATIONS: ATTACHMENTS: 2026 CEP Presentation Page 102 of 157 Committee of the Whole Discussion Report Page 2 of 2 Version: 2023-01 RECOMMENDATION: 1) That the committee of the whole recommend to Council to approve a draw of $5,256,000 from the Capital Equipment Reserve to fund CEP purchases for 2026, including down payments made prior to January 1, 2026, as required. 2) That the Committee of the Whole recommend to Council to consider contributions of $3,600,000 to the Capital Equipment Plan reserve during 2026 operating budget deliberations. APPROVAL(S): ☒ Page 103 of 157 1 2026 Capital Equipment Plan COW September 16th, 2025 Page 104 of 157 Capital Equipment Plan Annual Schedule Receive Assets Starting Q1 Pre-Order Assets Nov - Dec Bids and Tenders Begin October Council: Decision Sept 23rd Committee of the Whole: Sept 16th 2 Page 105 of 157 3 2026 Capital Equipment Plan Agenda •CEP Funding Strategy •Asset Management Framework •Asset Profile Key Changes •Proposed Budget: Scheduled Replacements •Annual Contribution Recommendation Page 106 of 157 CEP Funding Strategy: Continued Benefits 4 Maintain and replace infrastructure and assets proactively Secure current- year pricing for contracts and assets Lock in contractor and asset availability for 2026 Lifecycle Alignment Reliable Delivery Funded through reserves or grants; no impact on 2026 tax rates Page 107 of 157 CEP Funding Strategy 5 1.Establish asset lifecycle replacement schedule 2.Update replacement cost 3.Create estimated budgets per year 4.Calculate contribution amount to ensure adequate funding for high draw years Above average draw Consistent Contribution Page 108 of 157 6 2026 Capital Equipment Plan Agenda •CEP Funding Strategy •Asset Management Framework •Asset Profile Key Changes •Proposed Budget: Scheduled Replacements •Annual Contribution Recommendation Page 109 of 157 Asset Management Framework 7 Page 110 of 157 Asset Management Framework 8 •Strategy and planning •CEP Annual Contributions to CEP Reserve Page 111 of 157 Asset Management Framework 9 Risk & Review •Consequence of failure •How does asset failure impact operations? •Probability of failure •What's the chance it will fail? •Risk •How does the risk score compare to other assets? Page 112 of 157 Probability of Failure x Consequence of Failure = Risk 10 1 - Rare 2 - Unlikely 3 – Possible 4 - Likely 5 – Almost Certain 5 - Severe 5 10 15 20 25 4 - Major 4 8 12 16 20 3 -Moderate 3 6 9 12 15 2- Minor 2 4 6 8 10 1 - Insignificant 2 2 3 4 5 16 – High Risk4 - Major4 - Likely Page 113 of 157 Asset Management Framework 11 Asset Information •New data incorporated into Citywide: maintenance, fuel, insurance, depreciation •Lifecycle cost Page 114 of 157 Asset Categories: Average Lifecycle Costs 12 Vehicles Trailers Equipment Page 115 of 157 Asset Management Framework 13 Combining components of framework for CEP decision making Page 116 of 157 2026 Final Proposed CEP: 20 replacements, 1 addition 3) Removed 16 proposals 2) Evaluated 37 proposals 1) Initial planning - 37 proposals Asset Management Framework 14Page 117 of 157 15 Agenda •CEP Funding Strategy •Asset Management Framework •Asset Profile Key Changes •Proposed Budget: Scheduled Replacements •Annual Contribution Recommendation 2026 Capital Equipment Plan Page 118 of 157 Vehicle, Light Duty: Seasonal rentals 16 2025 CEP Seasonal Rentals •As part of 2025 CEP, 3 owned ½ tons were sold and 3 replacements rented from May – August •Total $3000 savings in 2025 2026 CEP Seasonal Rentals •Proposed budget includes: •3 ½ ton rentals again from May – August •Selling 1 ¾ ton and switch to seasonal rental (expected $3000 savings per year) 3 1 Seasonal Rentals 4 Proposed Budget Total $37,000 Asset Type Proposed Budget 3/4 Ton Pickup (Seasonal Rental)$10,000 1/2 Ton Pickup (Seasonal Rental)$9,000 1/2 Ton Pickup (Seasonal Rental)$9,000 1/2 Ton Pickup (Seasonal Rental)$9,000 Page 119 of 157 Vehicle, Light Duty: Leased ½ Tons Update 17 2024 CEP •6 ½ tons leased instead of purchased •2026 Leases end allowing full lifecycle cost comparison to owned vehicles 6 Page 120 of 157 Proposed Budget: Vehicle, Fire Heavy Duty 18 -1 Service level increase: Carbon Tender proposed to be replaced by more capable Tender/ Engine •Tender fleet is being modernized to Engine/Tender for multiple roles in current fleet: currently 4 Engine/ Tenders are in service •Ensures each fire department has a fire rated pumping apparatus •750GPM increase to 1250GPM to support mutual aid partners •Carbon has largest fire district within KC •Fills in as a front-line unit in own hall if other apparatus is out for repair +1Replacements1 Proposed Budget Total $1,100,000 Asset Type Proposed Budget Fire Tender $1,100,000 Page 121 of 157 Profile Changes: Utility Trailers 19 +1Add 1 existing flat deck trailer to CEP to be funded for replacement •Was not in use in 2024 and removed as part of 2025 CEP •Utilities department work procedure changed requiring the trailer to haul equipment Replacements 0 Existing Asset to be added to CEP 1 Total Replacement Cost Increase $21,000 Annual Contribution Increase $1,400 Proposed Budget Total $0 Page 122 of 157 20 2026 Capital Equipment Plan Agenda •CEP Funding Strategy •Asset Management Framework •Asset Profile Key Changes •Proposed Budget: Scheduled Replacements •Annual Contribution Recommendation Page 123 of 157 Proposed Budget 21 #Profile Asset Type Proposed Budget Type of Change 1 Vehicle, Fire Heavy Duty Fire Tender $1,100,000 Scheduled replacement (year 20/20) & (service level increase) 2 Vehicle, Light Duty 3/4 Ton Pickup (Seasonal Rental)$10,000 Replace owned with seasonal rental 3 Vehicle, Light Duty 1/2 Ton Pickup (Seasonal Rental)$9,000 Continue to rent seasonally 4 Vehicle, Light Duty 1/2 Ton Pickup (Seasonal Rental)$9,000 Continue to rent seasonally 5 Vehicle, Light Duty 1/2 Ton Pickup (Seasonal Rental)$9,000 Continue to rent seasonally 6 Vehicle, Plow Truck Plow Truck Muni Box $513,000 Scheduled replacement (year 10/10) 7 Vehicle, Semi Truck Semi Truck Gravel $310,000 Scheduled replacement (year 7/8) 8 Trailer, Gravel End Dump $128,000 Scheduled replacement (year 8/8) 9 Vehicle, Light Duty SUV + CPO Attachments $99,000 Scheduled replacement (Year 5/5) 10 Vehicle, Light Duty 1/2 Ton Pickup $62,000 Scheduled replacement (year 5/5) 11 Vehicle, Light Duty 1/2 Ton Pickup $62,000 Scheduled replacement (year 5/5) 12 Vehicle, Light Duty 1/2 Ton Pickup $62,000 Scheduled replacement (year 5/5) 13 Vehicle, Light Duty 1/2 Ton Pickup $62,000 Scheduled replacement (year 5/5) 14 Equipment, Grader Grader $759,000 Scheduled replacement (year 8/7) 15 Equipment, Grader Grader $759,000 Scheduled replacement (year 7/7) 16 Equipment, Grader Grader $759,000 Scheduled replacement (year 7/7) 17 Equipment, Heavy Duty Loader $419,000 Scheduled replacement (year 11/10) 18 Equipment, Light Duty Mower Front Deck $59,000 Scheduled replacement (year 7/7) 19 Attachments Wood Chipper $35,000 Scheduled replacement (year 10/10) 20 Attachments Pressure Washer $31,000 Scheduled replacement (year 10/10) Total $5,256,000Page 124 of 157 Proposed Budget 22 Recommendation: That the Committee of the Whole recommend to Council to approve a draw of $5,256,000 from the Capital Equipment Reserve to fund CEP purchases for 2026, including down payments made prior to January 1, 2026, as required. Council Decision: Sept 23rd #Profile Asset Type Proposed Budget 1 Vehicle, Fire Heavy Duty Fire Tender $1,100,000 2 Vehicle, Light Duty 3/4 Ton Pickup (Seasonal Rental)$10,000 3 Vehicle, Light Duty 1/2 Ton Pickup (Seasonal Rental)$9,000 4 Vehicle, Light Duty 1/2 Ton Pickup (Seasonal Rental)$9,000 5 Vehicle, Light Duty 1/2 Ton Pickup (Seasonal Rental)$9,000 6 Vehicle, Plow Truck Plow Truck Muni Box $513,000 7 Vehicle, Semi Truck Semi Truck Gravel $310,000 8 Trailer, Gravel End Dump $128,000 9 Vehicle, Light Duty SUV + CPO Attachments $99,000 10 Vehicle, Light Duty 1/2 Ton Pickup $62,000 11 Vehicle, Light Duty 1/2 Ton Pickup $62,000 12 Vehicle, Light Duty 1/2 Ton Pickup $62,000 13 Vehicle, Light Duty 1/2 Ton Pickup $62,000 14 Equipment, Grader Grader $759,000 15 Equipment, Grader Grader $759,000 16 Equipment, Grader Grader $759,000 17 Equipment, Heavy Duty Loader $419,000 18 Equipment, Light Duty Mower Front Deck $59,000 19 Attachments Wood Chipper $35,000 20 Attachments Pressure Washer $31,000 Total $5,256,000Page 125 of 157 Annual Contribution Summary 23 Page 126 of 157 24 $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 Contribution Utilization Balance 2026 – 2040 Reserve Model: with Contributions of $3,600,000 Recommendation: That the Committee of the Whole recommend to Council to consider contributions of $3,600,000 to the Capital Equipment Plan Reserve during 2026 operating budget deliberations. Page 127 of 157 Receive Assets Starting Q1 Pre Order Assets Nov - Dec Bids and Tenders Begin Oct Council: Decision Sept 23rd Committee of the Whole: Sept 16th 25 2026 Capital Equipment Plan Page 128 of 157 Committee of the Whole Discussion Report Page 1 of 4 Version: 2023-01 Subject: Policy 16-20 Utility Billing Meeting Date: Tuesday, September 16, 2025 Prepared By: Rajeana Nyman, Property Tax Administrator Presented By: Rajeana Nyman, Property Tax Administrator STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- Municipal Government Act, 42(1) Liability for public utilities charges “The charges for a municipal utility service provided to a parcel of land are an amount owing to the municipality by the owner of the parcel.” Council Bylaw/Policy (cite)- Policy 16-20 BACKGROUND/PROPOSAL Policy 16-20 was last reviewed on February 26, 2019, and is now due for an update. At the June 24, 2025, Council meeting, a motion was made to bring this policy forward for review and further development. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Updates to the Policy in Formatting Policy 16-20’s formatting and organization were changed to improve readability and flow. The goal in reformatting was to have a better-organized policy for citizens and administration. The entire policy was reorganized with clearer subheadings, such as:  Application Process for New Accounts  Rental Property Accounts  Property Ownership Changes  Rate Structure of Bills  Tax Roll Transfer These were previously lumped under broader or less clear categories. Additions and Clarifications in the Revised Policy 1. New Account Process:  States the application form is online and fillable, or available in paper form.  Clarifies that the activation date is based on the utility operator's installation date. (previously stated but now placed under a more relevant heading). 2. Landlord/Renter Policy:  Clearer wording indicating that billing can be distributed to renters with landlord approval.  Added the clause: All outstanding amounts from previous tenants will be transferred to the tax roll upon tenant change. Page 129 of 157 Committee of the Whole Discussion Report Page 2 of 4 Version: 2023-01 3. Ownership Changes:  This new section explains how billing responsibilities shift with land title changes.  Maintenance fee allocation based on move-in/out date is the same, but better explained. 4. Billing Details:  Lists all possible charges on a bi-monthly bill more clearly (e.g., penalties, connection/disconnection fees).  The sentence “All rates and penalties are subject to change per the Master Rates Bylaw updates” was added. 5. Outstanding Accounts:  60- and 90-day procedures clarified:  Added clarification that ”penalties continue to accrue with payment agreements ”.  Emphasizes written disconnection notice and final payment requirement. 6. Tax Roll Transfers:  Expanded conditions for automatic transfer (e.g., if water can’t be shut off, the repayment agreement is broken, or the payment is 6 months overdue). 7. Exceptions Section:  Retains existing exceptions (e.g., Wimborne); additions are Carbon, Acme, and Trochu account arrangements.  New format makes each exception easier to read and track. 8. Write-Offs & Balance Cancellations:  Renamed to: Cancellation of Balances and Write-Off Amounts.  Expanded authority to include the Director of Corporate Services, the CAO or Council resolution as options for approval.  Added the ability to cancel due to billing errors, rounding issues, or minor penalties on closed accounts. Content Removed or Deemphasized from Policy  “Utilities Clerk” was replaced with “Administration”.  The “Schedule A” Utility Application reference was removed or omitted. Discussion Point – High Water Consumption Relief Council requested that this policy be reviewed and discussed after a resident requested to write off a portion of a bill related to high water consumption. Administration is seeking direction from Council on areas that support continued policy development. One area for consideration is how accidental high-water consumption is addressed. Each city, town, or municipality has its own bylaws and service agreements governing water billing and dispute resolution. The County is responsible for the infrastructure leading up to the service connection near the property line, commonly called curb stops or risers. The County installs the water meter, while the property owner protects it from damage (e.g., freezing). The property owner is responsible for the service line from the riser to the home and all plumbing inside the residence. If a high-water consumption incident occurs, the Utility department follows a structured process to determine what caused the increase and who is responsible. The process is:  Open an investigation work order.  Review billing and meter data for errors.  Conduct a site visit to inspect the meter, curb stop/riser, and check for signs of leaks in the yard.  Analyze consumption data if the meter can be data-read.  If deemed necessary, remove the meter for bench testing. Page 130 of 157 Committee of the Whole Discussion Report Page 3 of 4 Version: 2023-01 If the incident is a County issue, the County adjusts the bill. If it is a property owner issue, no adjustment is offered. A payment plan is provided if needed. This is consistent with practices in most municipalities, although a few are starting to offer a one-time leak adjustment forgiveness program. Other Municipal Programs Three Hills – Policy No. 940  Eligible customers: Single-family residential or non-profit properties (not commercial)  Apply within 20 days of bill issuance  Account in good standing  Usage must be 3× the 12-month average and over 40 m³  Leak explained and repaired, with proof  No prior leak relief in the past 5 years  50% credit on excess water/wastewater usage above average  Maximum credit of $750, credited to bills (no refunds) Cold Lake - Policy No. 243-UT-25  Eligibility: One-time 50% credit per residential account  Usage must be 3× annual average due to leak or unintentional use  The leak must be explained and repaired  No prior leak in the past 3 years  Up to 50% credit of the excess portion of the water bill (fixed fees are excluded) Strathcona County - Directive  50% credit on excess water/wastewater usage above average  Leak explained and repaired, with proof  No prior leak in the past 3 years Consideration for Council  Does the County want to offer such a program?  If yes, what are the expected parameters?  What would qualify someone?  What would be the relief parameters?  Would there be limitations on how often someone could request relief?  Are there specific dollar thresholds? Depending on the direction of the Council and the complexity of a relief program, Administration recommends developing a stand-alone policy regarding high-usage billing relief. FINANCIAL & STAFFING IMPLICATIONS: Dependent on the direction of Council. The updated policy as attached, includes amendments to improve efficiencies. The development of a high usage relief policy will increase the workload related to administering such a program. ATTACHMENTS:  Revised Policy 16-20  Original Policy 16-20  Domestic Utility Relief Program – Three Hills  Water Billing Adjustment Program Policy – Cold Lake  Water-billing-adjustment-program – Strathcona County Page 131 of 157 Committee of the Whole Discussion Report Page 4 of 4 Version: 2023-01 RECOMMENDATION: That the Committee of the Whole recommend to Council to update Policy 16-20 in alignment with today’s discussion. APPROVAL(S): ☒ Page 132 of 157 Section Policy No. Page Financial 16-20 1 of 4 Policy Title Date: Resolution No. Utility Billing September 16, 2025 Purpose: To establish a clear policy for billing and collecting rates and charges associated with municipally owned and operated utility systems. Scope: This policy applies to all residential, commercial, and industrial utility accounts within the County's water service areas. It governs utility services' billing, collection, and administration. Rate Structure of Bills Bi-Monthly (every two months) bills may include:  Maintenance fees  Water consumption usage  Sewer charges (where applicable)  Septic tank clean-outs (where applicable)  Garbage pickup (where applicable)  Penalty for late payments  Connection and Disconnection charges  All rates and penalties are subject to change per the Master Rates Bylaw updates. Application Process for New Accounts 1. The Utilities Account application is available on the website as a fillable or in-person paper form. 2. The application serves as a standard Utility Contract outlining terms for providing service. 3. The primary applicant must be the landowner as listed on the land title. 4. For first-time accounts, a new riser or water meter is installed, and the activation date for the utility account is the installation date as provided by the Utility Operators. Rental Property Accounts 1. Renters may receive a copy of the bill with the landowner's approval (as per the Utility Contract). 2. Bills are sent to both the landowner and the renter. 3. Landowners remain the primary account holders and are ultimately responsible for unpaid balances acquired by their tenants per the Municipal Government Act, Section 41(1). 4. Unpaid balances may be transferred to property taxes under the Municipal Government Act, Section 553. 5. Upon notification of a tenant change, all outstanding amounts from previous tenants will be transferred to the property tax roll. Page 133 of 157 Section Policy No. Page Financial 16-20 2 of 4 Policy Title Date: Resolution No. Utility Billing September 16, 2025 Property Ownership Changes 1. When ownership changes on the land title, the utility account can be updated to reflect the new owner without requiring a new connection application. 2. An application will be requested, but accounts without an application will default to the landowner listed on the title. 3. The new account holder pays the full maintenance fee if the final read is between the 1st and 15th of the month. 4. The current account holder pays the full maintenance fee if the final read is between the 16th and the last day of the month. Outstanding Utility Accounts 1. An account is considered “outstanding” when the County has not received payment on or before the due date. 2. All “outstanding’ accounts will be penalized per the Master Rates Bylaw. 3. An overdue reminder is sent to the landowner and renter (if applicable). 4. Regular bills indicating arrears are considered a form of notice. 5. Administration will notify customers when an account has been in arrears for more than 60 days and will provide an opportunity to resolve any arrears before disconnecting services on accounts older than 90 days. 6. If no action is taken on accounts older than 90 days, a disconnection notice is posted on the property with the date required to pay. 7. Once the property has been disconnected, payment on the account must be made in full to be reconnected. 8. Administration may negotiate payment options before the disconnection date. 9. Penalties continue to accrue regardless of payment arrangement status. Tax Roll Transfers from Utilities 1. Unpaid amounts may be transferred to the tax roll under Municipal Government Act Section 553(1)(b). These amounts then become subject to the tax penalty structure. 2. Automatic tax roll transfers can occur:  If water can't be shut off  The repayment agreement is broken  The account is 6 months overdue 3. Connection/disconnection fees apply as per the Master Rates Bylaw. 4. Amounts that cannot be transferred will be sent to a collection agency. Billing Cycles 1. Utilities are billed on a bi-monthly basis. 2. Bills are mailed/emailed by the 10th of the month. 3. Failure to receive the Utility Bill does not relieve the landowner of liability for payment. 4. Final bills are issued on or before the regular billing date. Page 134 of 157 Section Policy No. Page Financial 16-20 3 of 4 Policy Title Date: Resolution No. Utility Billing September 16, 2025 Cycle 1 (East) Huxley, Churchill, Equity, Mt. Vernon, Kirkpatrick, Grainger/Hesketh. Billing Months: January/February, March/April, May/June, July/August, September/October, November/December. Cycle 2 (West) Torrington, Wimborne, Swalwell, Sunnyslope, Gamble, Selkirk. Billing Months: February/March, April/May, June/July, August/ September, October/ November, December/January. Third-party accounts are billed as per negotiated contracts. Exceptions to Utility Rate Structure 1. Wimborne: Roll #33262635400 | Acct #402500 | 116 First Ave. South. Sewer hook-up and garbage removal only. This exception is grandfathered. No further non-compliant services allowed. 2. Monarch Hill Utilities: Located close to the Town of Drumheller. i. Accounts: 060100, 062800, 060400, 062900, 062700. ii. A bill is sent to the Town of Drumheller to pay and rebilled to residents. 3. Carbon: Located in the Village of Carbon. i. Accounts: 117000.00 | 100 Rosebud Street. ii. Carbon is considered the primary owner of this account, and a copy of the bill is being sent to the residential owner. 4. Acme: Located close to the Village of Acme. i. Account: 124775.01 | 294009 RGE RD 260 ii. The County bills the account for water consumption and a flat fee, and a copy of the bill is sent to Acme to bill for sewer. 5. Trochu: Located close to the Town of Trochu. i. Account: 140000.00 | 333009 RGE RD 234 ii. Trochu bills the County for the consumption used, and the County then bills the landowner. Cancellation of Balances and Write-Off Amounts. 1. Administration will cancel and amend account balances due to billing errors or rounding, that require reissue of the bill. 2. The Utility Administrator may cancel penalty amounts on closed accounts with balances under $25. 3. The Director of Corporate Services may approve the write-off of account balances under $250 where the account is deemed uncollectable. 4. The CAO may approve the write-off of account balances under $1,000 where the account is deemed uncollectable. 5. Council must approve the write-off of any utility account balance above $1,000. 6. All write-offs are documented and reviewed for audit purposes. Page 135 of 157 Section Policy No. Page Financial 16-20 4 of 4 Policy Title Date: Resolution No. Utility Billing September 16, 2025 Approvals and Amendments Approved: April 8, 2008 – Resolution 177/08 Amended: Sept. 23, 2008 – Resolution 448/08 Amended: Mar. 10, 2009 – Resolutio15/09 Amended: May 24, 2011 – Resolution 290/11 Amended: July 26, 2016 – Resolution 321/16 Amended: Feb. 26, 2019 – Resolution 72/19 Next Review Date: [Not specified] Page 136 of 157 Page 137 of 157 Page 138 of 157 Page 139 of 157 Page 140 of 157 UT.12657470 Page 1 of 2 Directive Water Billing Adjustment Program Policy Statement Strathcona County may provide a rebate, credit, or debt forgiveness of up to 50% of any Abnormal/Excess Charges on a residential property owner’s utility bill when the water consumption is more than three times that property owner’s seasonal average. Purpose The purpose of this directive is to provide options that may reduce financial hardship for residents through an adjustment to their water and sewer utility charges when high water consumption occurs due to a water leak or circumstances where cause of consumption is Unexplained or Unintentional. Definitions Abnormal Charge means the water and sewer usage charges that are greater than a customer’s seasonal average charge, based on the account history of the particular customer. Unexplained consumption means water loss where there is no immediately visible or apparent leak or other reason for the water loss. Unintentional consumption means a jump in consumption caused by accidental and unexpected loss of water in circumstances where no water use was intended. This does not include intentional water use such as irrigation, pool or pond filling, vehicle or house washing, or other intentional uses of water, whether or not the resulting charge for the water use was expected. Guidelines 1. A property owner that has been subject to an Abnormal Charge is responsible for initiating the request process for an adjustment. The application must be submitted on or before the due date of the utility bill with the Abnormal Charge. The request will include an acknowledgement that the applicant did not knowingly utilize water resulting in abnormal charges. 2. An adjustment will only be considered once every three years per residential property. 3. An adjustment may be issued for up to two consecutive utility bills based on when the problem was identified and rectified. Proof of repair will be required prior to a refund or credit being issued. Page 141 of 157 UT.12657470 Page 2 of 2 4. Approved property owners may be issued an adjustment in the amount of 50% of the Abnormal Charges for consumption of both water and sewage. The property owner remains responsible for all Fixed Fees for water, sewage, storm water, and waste, as well as for charges for the Seasonal Average, and 50% of the Abnormal Charge. 5. Requests that do not meet the program principles will be reviewed on an individual basis. These requests may require an investigation by the County. This may include circumstances where the cause of consumption is not known. 6. The decision on whether an adjustment will be made is in the sole discretion of Strathcona County, having regard to the totality of circumstances surrounding the Abnormal Charge. Policy Record Next Review Date: December 6, 2021 Policy No: SER-001-029D Last Review Date: December 6, 2018 Replaces: N/A Administrative Review: Utilities Approved by: Rob Coon Chief Commissioner December 6, 2018 Date Page 142 of 157 Page 143 of 157 Page 144 of 157 Page 145 of 157 Page 146 of 157 Page 147 of 157 Page 1 of 3 Water Billing Adjustment Program Policy POLICY NUMBER: 243-FN-25 _________________________________________________________________ Approval Date: Motion Number: Supersedes: Revise Date: Repeal Date: Review Date: _________________________________________________________________________________ 1.0 Policy Intent The City of Cold Lake recognizes that exceptionally high water consumption can cause devastating financial burden on a property owner, additional costs to the City of Cold Lake, and the waste of water resource waste. Property owners within the City that experience unusual high water consumption may seek to dispute their utility bill requesting forgiveness of a portion of their bill. Establishing a program that defines the circumstances where water bills can be adjusted balances consideration of financial impacts and compassion for property owners with the importance of fiscal prudence, resource management, and environmental responsibility. 2.0 Purpose The purpose of the Program is to establish a standardized program to assist City of Cold Lake property owners facing financial hardship associated with an exceptionally high City utility bill resulting from specific circumstances beyond their control (Water Leak, or Unintentional water consumption). Limiting the circumstances which qualify for the program promotes consumer responsibility, due diligence, and conveys the importance of water resource management. 3.0 Policy Statement 3.1 The City of Cold Lake shall establish the Water Billing Adjustment Program to assist owners with forgiveness of a portion of their City utility bill where they have experienced Exceptional Water Bill resulting from a Water Leak or Unintentional water consumption. 3.2 A standardized application process and guidelines to ensure transparent and consistent administration of the program. 4.0 Managerial Guidelines Definitions 4.1 “Exceptional Water Bill” means a City of Cold Lake utility bill that has water consumption more than three times the property owner’s annual average water consumption. Page 148 of 157 Water Billing Adjustment Program Policy POLICY NUMBER 243-FN-25 Page 2 of 3 4.2 “Residential Dwelling” means a City utility account for a single dwelling that has a designated water meter to measure consumption specifically within that self-contained residence intended for permanent inhabitation. 4.3 “Unintentional” water consumption means any increase in water use resulting from accidental or unexpected loss of water in circumstances where no water consumption was intended. This does not include circumstances where there was intentional use of water for irrigation, pool or pond filling, vehicle or house washing, garden or lawn watering, or other intentional uses of water, whether or not the full consumption and cost of the water use was intentional. 4.4 “Water Leak” means water loss through a crack, hole, or break in a pipe, faucet or fixture or water loss through a faulty faucet, fixture or appliance. Eligibility 4.5 In order for the property to be deemed eligible for the program, the property must be: 4.5.1 be located within the City of Cold Lake; 4.5.2 be a Residential Dwelling; 4.5.3 have a water meter; 4.6 The applicant may be either: 4.6.1 the current property owner, or 4.6.2 the tenant of the property, which property owner acknowledgement. 4.7 All taxes owing to the City must be paid in full prior to a rebate being issued. Application Requirements 4.8 A property owner who has been subject to an Exceptional Water Bill is responsible for initiating the request process for an adjustment. 4.9 Applications for the program must include: 4.9.1 a completed application form submitted on or before the due date of the Exceptional Water Bill in question; 4.9.2 acknowledgement that no person at the property knowingly utilized water resulting in the Exceptional Water Bill; 4.9.3 where a Water Leak occurred, proof of repair. 4.10 Completed applications shall be submitted to the General Manager of Corporate Services or their designate. 4.11 At the Citys’ discretion, the City may investigate the application including but not limited to attendance at the property, review of any records held by the City, and testing of the water meter. 4.12 The decision on whether a utility bill adjustment is warranted will be in the sole discretion of the City of Cold Lake, having regard to the totality of circumstances surrounding the Exceptional Water Bill and this policy. Utility Bill Adjustment Page 149 of 157 Water Billing Adjustment Program Policy POLICY NUMBER 243-FN-25 Page 3 of 3 4.13 The utility bill adjustment shall be: 4.13.1 A one-time credit applied to the utility account equal to up to 50% of the total owing on the Exceptional Water Bill less the fixed fees on the Exceptional Water Bill (including but not limited to: organics, recycling, garbage, stormwater, or administrative charges); 4.13.2 There may be circumstances where a one-time credit may be considered on up to two consecutive Exceptional Water Bills where a single situation results in the Exceptional Water Bills. 4.13.3 Issuance of the credit is subject to all application requirements being met. 4.14 Utility bill adjustment(s) credit may only be issued once per Residential Property, every three years. 4.15 Where an application for a utility bill adjustment is denied, the property owner remains responsible to pay the Exceptional Water Bill and any applicable penalties. All collection methods may be utilized. 4.16 Where an application for a utility bill adjustment is granted, the property owner remains responsible to pay the remaining balance of the Exceptional Water Bill and any applicable penalties. All collection methods may be utilized for the outstanding balance. Utility Bill Adjustment Appeal 4.17 Where an application for a utility bill adjustment is denied, the property owner may appeal the decision to the City of Cold Lake Chief Administrative Officer. 5.0 References 6.0 Persons Affected Members of the Public 7.0 Revision/Review History _________________________ ________________________ Date Chief Administrative Officer _________________________ _______________________ Date Mayor Page 150 of 157 Committee of the Whole Discussion Report Page 1 of 2 Version: 2023-01 Subject: Policy 15-2, Special Occasion & Milestone Recognition Meeting Date: Tuesday, September 16, 2025 Prepared By: Carolyn Van der Kuil, Legislative Services Manager Presented By: Carolyn Van der Kuil, Legislative Services Manager STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Policy 15-2, Special Occasion & Milestone Recognition BACKGROUND/PROPOSAL At the August 26, 2025 Council meeting, Council made a motion to: “ Defer the Special Occasion and Milestone Recognition Policy to the September Committee of the Whole meeting.” DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: At that meeting Council brought forward the idea of adding an Agriculture Achievement to this policy. Administration has created some wording based on that conversation and revamped the policy for easier reading. Administration made the following Changes:  Removed the Annual Stampede Farm Family Award as this should be placed with the Stampede Farm Family Award Policy 1-32-3, Stampede Farm Family, and if this is the direction Council wishes to follow, we can bring both policies back for amendments at the same time.  Amended the type of gift Members at Large will receive as it is hard to get plaques and people would rather receive something that they can use, so we changed it to a promotional gift, such as a sweater, jacket, Yeti cup, etc. with a letter received from the Reeve and a recognition certificate that can be done in-house.  Inserted a statement that you have to serve more than four years of service as Member at Large to receive recognition. However, Council can amend this or take out completely.  Revised birthdays and anniversaries recognition – Changed to “milestone birthdays and anniversaries” instead of only recognizing specific dates. FINANCIAL & STAFFING IMPLICATIONS: The County budgets around $500 for these type of expenditures under the Council budget annually. ATTACHMENTS: Draft Policy 15-2, Special Occasion & Milestone Recognition Policy #1-32-3, Stampede Farm Family Page 151 of 157 Committee of the Whole Discussion Report Page 2 of 2 Version: 2023-01 RECOMMENDATION: That the Committee of the Whole recommend to Council to approve the Special Occasion & Milestone Recognition Policy, as presented. APPROVAL(S): ☒ Page 152 of 157 POLICY Section Policy No. Page Grants/Scholarships/Donations 15-2 1 of 3 Policy Title Date: Motion No. Special Occasion & Milestone Recognition Purpose: To establish a policy to provide congratulatory recognition for milestone events, celebrations, and accomplishments occurring within Kneehill County and neighboring municipalities. Policy Statement: Kneehill County Council, recognizes the importance of participating in the occurrence of milestone events and celebrations, and may provide recognition through a suitable engraved plaque, congratulatory certificate, or other means in honour of these special occasions and accomplishments in our community. Policy Guidelines/Procedures: Presentation of Plaques: A suitable engraved plaque with Kneehill County name and logo will be presented on the following occasions: 1. Annual Stampede Farm Family Award representing Kneehill County. 2. Recognize retiring Members at Large who have served Kneehill County. Presentation of Certificates for Birthdays and Anniversaries: Upon request, a suitable certificate signed by Kneehill County Reeve will be presented as follows: 1. Anniversary Certificate recognizing 50th, 55th, 60th, 65th or 70th anniversaries. 2. Birthday Certificate recognizing 75th, 80th, 85th, 90th, 95th or 100th birthday. 3. Recipients must be a resident of Kneehill County or former resident of Kneehill County. 4. Requests must be made at least two weeks in advance of the celebration by contacting the County office in person or completing the on-line application. 5. Arrangements may be made with the local Councillor or, in lieu, the Reeve to present the certificate; otherwise, it can be mailed or held for pickup. Special Circumstances: 1. Any accomplishment or achievement that is reached by a resident, business owner, municipality, within Kneehill County; or a rural municipality within Alberta Central Zone, which is beyond the scope of achievements outlined in this policy, shall be placed on the next available agenda, for County Council to determine an appropriate expression of congratulations to be presented to the successful individual, or municipality. Page 153 of 157 POLICY Section Policy No. Page Grants/Scholarships/Donations 15-2 2 of 3 Policy Title Date: Motion No. 15-2 Special Occasion and Milestone 2025.docx Policy Statement:  Kneehill County wishes to recognize individuals and organizations who have reached milestone events such as birthdays, anniversaries, grand openings, agricultural achievements, or other significant accomplishments. Guidelines: Birthday’s and Anniversaries:  Upon request, Kneehill County will provide a recognition certificate to residents and former residents of Kneehill County who reach milestone birthdays or anniversaries.  Those wishing to be recognized through this policy are asked to contact the County office two weeks prior to the date of the function designated to recognize the achievement. Members at Large:  In recognizing retiring Members at Large who have served Kneehill County after serving more than four years of service.  Recognition will be in the form of an appropriate promotional gift, a letter from the Reeve and a Recognition Certificate. Agriculture Awards:  Kneehill County values the contributions of the agricultural community and will provide special recognition to residents and organizations who receive agriculture-related awards.  Recipients will be invited to attend a Council meeting as a delegation for formal recognition.  Achievements will be featured in the County’s ratepayer newsletter and highlighted through the County’s social media platforms.  Council members are encouraged to advise the Chief Administrative Officer of potential recipients to ensure no achievements are overlooked by Administration.  Recognition will only proceed with the consent of the recipient(s). Special Circumstances:  The Chief Administrative Officer is authorized to approve recognition requests, within budget, for accomplishments by a resident, business owner, or municipality within Kneehill County, or a rural municipality within the Alberta Central Zone.  All other requests must be submitted to Council for approval. Page 154 of 157 POLICY Section Policy No. Page Grants/Scholarships/Donations 15-2 3 of 3 Policy Title Date: Motion No. 15-2 Special Occasion and Milestone 2025.docx Approved: September 11, 2012 426/12 Amended: June 28, 2016 300/16 Amended: July 21, 2020 317/20 Review Date: July 21, 2024 Page 155 of 157 Page 156 of 157 Page 157 of 157