The URL can be used to link to this page

Home My WebLink About2010-12-14 Council MinutesCOUNCIL MEETING MINUTES DECEMBER 14, 2010 MINUTES OF THE DECEMBER 14, 2010 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 5 Bob Long, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor Division No. 1 Brian Holsworth, Councillor Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor PRESENT Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barb Long Reeve Calhoun in the Chair CALL TO ORDER Reeve Calhoun called the meeting to order at 8:30 a.m. AGENDA 1.0 Adoption of Agenda The following amendments were made to the agenda: Additions: Under Business Arising 6.5 New Administration Building 6.6 Bigelow Dam Under New Business: 7.6 Trochu Elks Invitation Under Committee Reports: 8.7 Badlands Ambulance Service 8.8 Canadian Badlands Ltd. 8.9 Agricultural Plastics Recycling 8.10 Town of Three Hills Christmas Party & Girls Volleyball Provincials 8.11 Central Alberta Association of Municipal Districts & Counties (CAAMDC) 570/10 Councillor Hoppins moved approval of the agenda as amended. MINUTES 2.0 Minutes 2.1 Approval of the November 23, 2010 Meeting Minutes 571/10 Councillor Holsworth moved approval of the November 23, 2010 minutes. CWklto] :11117 Page 1 of 8 Initial: COUNCIL MEETING MINUTES DECEMBER 14, 2010 Mike Morton, Director of Financial Services, entered the meeting at 8:45 a.m. FINANCIAL REPTS 5.0 Financial Reports OPR BUDGET 5.12011 Operating Budget 572/10 Councillor Hoppins moved that Council approve the 2011 Operating Budget excluding the wages and salaries component. CARRIED Councillor Painter and Councillor Long declared a possible pecuniary interest and left the meeting at 8:50 a.m. 573/10 Councillor Holsworth moved that Council approve the 2011 Operating Budget. CARRIED Councillor Long and Councillor Painter re-entered the meeting at 8:55 a.m. CAPITAL BUDGET 5.2 2011 Capital Budget 574/10 Councillor Holsworth moved that Council approve the 2011 Capital Budget. CARRIED RESERVES 5.3 2011 Estimated Reserve Use Report Mike Morton reviewed the Estimated Reserve Use Report with Council. Pete McRae, Director of Operations, and Brandy Hay Evans, Operations Executive Assistant, entered the meeting at 9:00 a.m. CASH FLOW 5.4 2011-2012 Cash Flow Proiection Mike Morton reviewed the 2011-2012 Cash Flow Projection Report with Council. Debi Moon, reporter for The Capital, entered the meeting at 9:10 a.m., 575/10 Councillor Hoppins moved that Council receive the 2011-2012 Cash Flow Projection report and the Estimated Reserve Use report as information. CARRIED Mike Morton left the meeting at 9:25 a.m. 4.0 Operations OPERATIONS REPT 4.1 Operations Summary Pete McRae, Director of Operations presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following items were also discussed: Page 2 of 8 Initial: COUNCIL MEETING MINUTES DECEMBER 14, 2010 • Kirkpatrick WSA — A hold back is in place to ensure Kneehill County will not be held financially responsible for the below standard pumps that are being replaced. • Sand/Salt Shed — Should be operational by the end of December 2010. • Gravel — Investigating the possibility of 40,000 tonnes of gravel available just outside of Kneehill County. • Operations was requested to check into the following and advise Council of their findings: o The surface width of the County roads off of the newly constructed portion of Highway 9. o Snow removal policy options for private driveways to be discussed at a future Council meeting. 578/10 Councillor Long moved the Operations Summary Report as presented. Pete McRae and Brandy Hay Evans left the meeting at 9:42 a.m. The meeting recessed from 9:43 a.m. until 9:52 a.m. Councillor Painter was not present when the meeting reconvened. Jerry Brett, Senior Planning and Development Officer, was present when the meeting reconvened. OLD BUSINESS 6.0 Business Arising from Previous Minutes ICSP 6.3Inte2rated Community Sustainability Plan (ICSP) The objectives and the goals and strategies for completion of the ICSP were reviewed and summarized. Councillor Painter entered the meeting at 9:55 a.m. 579/10 Councillor Hoppins moved that Council adopt the Kneehill County Integrated Sustainability Plan as presented. CARRIED Jerry Brett left the meeting at 9:56 a.m. FINANCIAL 5.5 Bank Reconciliation 580/10 Councillor Wittstock moved that Council accept the November 2010 Bank Reconciliation as presented. CARRIED 6.0 Old Business Continued BYLAW 1618 6.1 Assessment Classes — Bylaw 1618 Page 3 of 8 Initial: COUNCIL MEETING MINUTES DECEMBER 14, 2010 581/10 Councillor Long moved third reading of Bylaw 1618, that being a bylaw to establish two new sub -classes under residential assessment, Residential General and Residential Recreational. CARRIED BCF DONATION 6.2 Badlands Community Facility Funding 582/10 Councillor Hoppins moved that Council reaffirm the November 23rd Motion #569/10, approving the provision of one-time capital funding, in the amount of $100,000.00 towards the building of the Badlands Community Facility located in the Town of Drumheller. CARRIED POLITICAL 6.4 Provincial Fund -Raising Functions and Political Contributions — CONTRIBUTIONS Regulations Covering Municipalities (Election Finances and Contributions Disclosure Act) 583/10 Councillor Hoppins moved that Council receive as information. CARRIED NEW ADMIN BLDG 6.5 New Administration Building A lengthy discussion ensued regarding the proposed new administration building. 584/10 Councillor Holsworth moved that Council direct Administration to prepare a reverse timetable for presentation at the 2011 ratepayer meetings in preparation for proposed construction of a new Administration Building in 2012. MOTION DEFEATED 585/10 Councillor Painter moved that with Council's vision to build a new administration building, Administration be directed to prepare timelines and information for the 2011 ratepayer meetings to allow for public engagement and consultation. 586/10 Councillor Long moved a friendly amendment be added to Motion #585/10 by adding "based on the needs assessment study "at the beginning of the motion. A vote was taken on the amended motion. CARRIED Jerry Brett, Senior Planning and Development Officer, and James Hanger entered the meeting at 11:09 a.m. 3.0 Presentations CROCUS COULEE 3.4 Crocus Coulee Estates Jerry Brett distributed a package to Council providing background information regarding the proposed redesignation of land to allow for a multi -lot development, Crocus Coulee Estates, located at the SW 30-31- 23-W4. Page 4 of 8 Initial: COUNCIL MEETING MINUTES DECEMBER 14, 2010 Jim Hanger, a principal for the Crocus Coulee Estates proposed development, updated Council on the elements and relative costs of approximately $115,000 required for providing an Area Structure Plan. To alleviate some of the financial risk Mr. Hanger requested Council consider postponing all or a portion of the requirements of an ASP until after approval is given for redesignation. Council expressed concern regarding the risk to the County by doing the redesignation prior to having information from the Area Structure Plan. Mr. Hanger was advised that keeping in mind protection for the County, Council will check with the Planning department to determine the exact information that they have required to be included in the Area Structure Plan prior to proceeding with the redesignation. Mr. Hanger would be advised of the decision if all of those items do indeed need to be included. Mr. Hanger also expressed his disappointment with the lack of communication from the County regarding notification to the principals of Crocus Coulee Estates of the time and place for the Public Hearing and also that there were no ads in the paper. Council advised that Administration would look into this matter. Jim Hanger and Jerry Brett left the meeting at 11:30 a.m. and further discussion ensued. 587/10 Councillor Hoppins moved that a complete Area Structure Plan must be provided by Crocus Coulee Estates prior to the project being considered for rezoning. The meeting recessed from 11:45 a.m. until 11:49 a.m. Jerry Brett, Senior Planning and Development Officer, was present when the meeting reconvened to discuss with Council the requirements of an Area Structure Plan and the need to have all the information prior to making a decision on the rezoning of Crocus Coulee Estates. Jerry Brett left the meeting at 11:53 a.m. NEW BUSINESS 7.0 New Business RISER FEE PYT 7.1Riser Fee Payment 588/10 Reeve Calhoun moved that Council direct Administration to amend Policy #14-12B to add another option for payment of a riser fee and bring back to a future Council meeting. CARRIED WEST CONCERN 7.2 Laura and Larry West Letter of Concern Page 5 of 8 Initial: COUNCIL MEETING MINUTES DECEMBER 14, 2010 589/10 Councillor Wittstock moved that Council direct Administration to prepare a letter of response for review and signing by Reeve Calhoun. CARRIED MEET & GREET 7.3 Meet and Greet Supper Session 590/10 Reeve Calhoun moved that Council direct Administration to arrange a supper meeting with the Village of Linden for March 29th with the venue to be decided in consultation with the Village of Linden. CARRIED The meeting recessed for lunch from 12:10 p.m. until 12:35 p.m. Debi Moon, reporter for The Capital, was not present when the meeting reconvened. POLICY #14-11B 7.4 Single Land Title with MultiDle Residences :Pre -Design — Water Policy #14-11B 591/10 Councillor Long moved that Council approve Policy 14-1113 as presented and referencing Motion #231/05. CARRIED TORR ARENA 7.5 Torrington Arena Funding Request 592/10 Councillor Hoppins moved that Council approve a donation, in the amount of $10,000, to assist with the repair of the Torrington Arena ice plant with the funds to come from contingency. CARRIED TROCHU ELKS 7.6 Trochu Elks Elevator Dedication Ceremony Councillor Long moved that Council authorize the attendance of 593/10 Councillor Painter at the December 19th Trochu Elks Elevator Dedication Ceremony to bring greetings on behalf of Kneehill County. CARRIED 6.0 Business Arising Continued BIGELOW DAM 6.6 Bigelow Dam 594/10 Councillor Holsworth moved that Council direct Administration to pursue acquiring the Bigelow Dam site with copies of any correspondence sent to MLA Richard Marz. CARRIED COMM REPORTS 8.0 Council and Committee Reports BOOM TOWN TRAIL 8.1 Boom Town Trail - Councillor Keiver presented a written report on the November 29t meeting held in Delburne. SUNNYSLOPE WSA 8.2Sunnyslope Water Service Area Open House Council discussed the Sunnyslope Water Service Area Open House held at the Sunnyslope Hall. Page 6 of 8 Initial: COUNCIL MEETING MINUTES DECEMBER 14, 2010 8.3 Kneehill Housing Commission — Reeve Calhoun presented a written report on the December 2"d meeting. KAS 8.4 Kneehill Ambulance Society - Reeve Calhoun presented a written report on the ambulance meeting held on November 30th and the Appreciation and Farewell event held in Linden on November 27th DR R&R 8.5 Doctor Recruitment & Retention Committee — Councillor Long presented a written report on the December 81meeting. 595/10 Councillor Hoppins moved that Council approve leaving the surplus of $11,556.36, in the Clinic Shortfall Account. CARRIED FOSS & FCSSAA 8.6 Kneehill Regional Family and Community Support Services F( CSS) - Councillor Holsworth presented a written report on the FCSS meeting of December 9th and the FCSSAA provincial conference. BASS 8.7 Badlands Ambulance Society - Councillor Long verbally reported on the Badlands Ambulance meeting that he had attended. CAN BADLANDS 8.8 Canadian Badlands Ltd. - Councillor Long verbally reported on the recent Canadian Badlands meeting he had attended. 596/10 Councillor Hoppins moved that Council direct Administration to actively pursue possible Community Adjustment Fund grant dollars for enhancement at the Orkney Viewpoint. CARRIED AG PLASTICS 8.9 Ag Plastics Recycling — Reeve Calhoun presented a written summary report of the Ag Waste Plastics Stakeholders Meeting held on December 8t and attended by Bowen Clausen, the Assistant Agricultural Fieldman. XMAS PARTY & 8.10 Town of Three Hills Christmas Party & Girls Volleyball PROVINCIALS Provincials — Reeve Calhoun reported on the Three Hills Christmas Function and the Volleyball Provincials that she had attended on behalf of Kneehill County. CAAMDC 8.11 Central Alberta Association of Municipal Districts & Counties — Reeve Calhoun summarized the CAAMDC meeting held on December 10th updating Council on upcoming events and highlights from the member municipalities. 597/10 Councillor Painter moved that Council receive the Council and Committee Reports. CARRIED Page 7 of 8 Initial: COUNCIL MEETING MINUTES DECEMBER 14, 2010 IN CAMERA 11.0 In Camera 598/10 Councillor Holsworth moved the meeting go in camera at 2:00 p.m. CARRIED 599/10 Councillor Painter moved the meeting rise from in camera at 2:07 p.m. CARRIED CORR REPORT 9.0 Correspondence Report 600/10 Councillor Hoppins moved that Council receive the Correspondence Report as presented. CARRIED BUSINESS REPTS 10.0 Business Pending and Summary Reports 601/10 Councillor Long moved that Council receive the Business Pending and Summary reports. CARRIED ADJOURNMENT Adjournment The meeting adjourned at 2:10 p.m. Reeve CAO Page 8 of 8 Initial: