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Home My WebLink About2010-09-28 Council MinutesCOUNCIL MEETING MINUTES SEPTEMBER 28, 2010 MINUTES OF THE SEPTEMBER 28, 2010 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 5 Bob Long, Deputy Reeve Division No. 4 Glen Keiver, Councillor PRESENT Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ABSENT: Division No. 1 Brian Holsworth, Councillor Division No. 3 Jerry Wittstock, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long Reeve Calhoun in the Chair CALL TO ORDER Reeve Calhoun called the meeting to order at 8:31 a.m. AGENDA 1.0 Adoption of Agenda The following amendments were made to the agenda: Additions: Under New Business 7.5 Support In -Kind Request — Torrington Community Centre 7.6 Tour of Agricultural Plastics Recycling Plant Under Committee Reports: 8.4 R. Matz Meeting 8.5 Municipal Policing Committee 8.6 Kneehill Wellness — Tribute to Mary Cannings 8.7 Agricultural Service Board 448/10 Councillor Keiver moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the September 14, 2010 Regular Council Meeting Minutes Councillor Painter moved approval of the September 14, 2010 Regular 449/10 Council Meeting Minutes as presented. CARRIED Page 1 of 6 Initial: COUNCIL MEETING MINUTES SEPTEMBER 28, 2010 2.2 Public Hearing Minutes of September 14, 2010 - Klassen 450/10 Councillor Hoppins moved that Council approve the September 14, 2010 Public Hearing minutes. CARRIED OLD BUSINESS 6.0 Business Arising From Previous Minutes LINDEN RD 6.1 Linden Central Avenue Concerns 451/10 Councillor Hoppins moved that Council receive as information pending the provision of more specifics from the Village of Linden. CARRIED NEW BUSINESS 7.0 New Business CHURCHILL H2O 7.4 Kneehill Water Supply Agreement with Drumheller — Churchill Waterline 452/10 Councillor Long moved that Council authorize the signing of the Water Supply Agreement, between Kneehill County and the Town of Drumheller, as presented. CARRIED TORR JAMBOREE 7.5 Torrington Community Centre Request for In -Kind Support 453/10 Councillor Keiver moved that Council authorize the confirmation of in-kind support to the Torrington Community Centre for the Torrington Music Jamboree. CARRIED AG PLASTICS 7.6 Agricultural Plastics Recycling Plant Tour 454/10 Reeve Calhoun moved that Council authorize Councillor Long, Councillor Hoppins and Councillor Painter to participate in a tour of the Agricultural Plastics Recycling Plant located near Brooks, Alberta. CARRIED Pete McRae, Director of Operations and Brandy Hay Evans, Operations Executive Assistant, entered the meeting at 8:57 a.m. On behalf of Council, Reeve Calhoun congratulated Pete McRae on his NEW PWS promotion to the position of Director of Operations and advising that Council is looking forward to working together in the future. OPERATIONS REPT 4.1 Operations Summary Pete McRae, Director of Operations presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following additional items were discussed: • Kirkpatrick Water Service Area — Aquatech has experienced delays in getting the correct pumps but should receive them on October 5th or 6th Page 2 of 6 Initial: COUNCIL MEETING MINUTES SEPTEMBER 28, 2010 • Roads — Request from Reeve Calhoun to look into the gravel and grader schedules for the road extending south of Ed Miller's feed lot. • Hamlet Chip Seal — Postponed until the Spring of 2011 due to the poor weather conditions. • Horseshoe Canyon Parking Lot — Paving to commence on Thursday, September 30th • Use of Calcium as Dust Control — Concern expressed by Councillor Hoppins regarding the effectiveness of this product as it is being applied at the wind farm location. 455/10 Councillor Long moved that Council receive the Operations Report as presented. CARRIED Debi Moon, reporter for The Capital, entered the meeting at 9:20 a.m. SUNNYSLOPE WSA 4.2 SunnVS10De Water Service Area Boundaries 456/10 Councillor Hoppins moved that Council approve extending the eastern boundary of the Sunnyslope Water Service Area to border the existing water cooperatives. CARRIED WSA BROCHURE 4.3 Sunnysloye Water Service Area Brochure 457/10 Councillor Long moved that Council approve Operations to mail out the Sunnyslope Brochure to the landowners in this water service area. CARRIED IN CAMERA 11.0 In Camera 458/10 Reeve Calhoun moved the meeting go in camera at 9:29 a.m. [4 a, O 71117 Debi Moon left the meeting at this time. 459/10 Councillor Long moved the meeting rise from in camera at 9:40 a.m. CARRIED SAND/SALT SHED 4.4 Sand/Salt Shed Tender Results 460/10 Councillor Long moved that Council authorize Administration to award the construction of the Sand/Salt Shed to the lowest bidder, Demco Construction, with the addition of applying epoxy coating to the gussets and completion of the base structure, with the funds to come from building reserves. CARRIED Pete McRae and Brandy Hay Evans left the meeting at 9:42 a.m. Page 3 of 6 Initial: COUNCIL MEETING MINUTES SEPTEMBER 28, 2010 The meeting recessed from 9:42 a.m. until 9:52 a.m. Mike Morton, Director of Financial Services was present when the meeting reconvened. FINANCIAL REPTS 5.0 Financial Reports 5.1 Operating Revenue and Expense Report Mike Morton reviewed the Operating Revenue and Expense reports with Council. 5.2 Capital Revenue and Expense Report The Capital Revenue and Expense Reports were reviewed by Council. Jerry Brett, Senior Planning and Development Officer, and Gilbert Quashie-Sam, Planning and Development Officer, entered the meeting at 10:00 a.m. 5.3 Operating and Capital Reserves Report The Reserves Report was reviewed by Council. 461/10 Councillor Painter moved that Council approve the Operating and Capital Revenue and Expense reports and the Reserves Report as presented. CARRIED Mike Morton left the meeting at 10:14 a.m. NEW BUS 7.0 New Business Continued 7.2 Bylaw 1615 — Joint Inter -municipal Planning Commission B 1615 JOINT MPC Councillor Long moved first reading be given to Bylaw 1615, that being a bylaw to establish a Joint Inter -municipal Planning Commission between 462/10 Kneehill County and the Town of Three Hills, and that a Public Hearing date be set for 10:00 a.m. on October 14, 2010. CARRIED B1616 JOINT SDAB 7.3 Bvlaw 1616- Joint Inter -municipal Subdivision and Development Appeal Board 463/10 Councillor Painter moved that first reading be given to Bylaw 1616, that being a bylaw to establish a Joint Inter -municipal Subdivision and Development Appeal Board between Kneehill County and the Town of Three Hills, and that a Public Hearing date be set for 10:15 a.m. on October 14, 2010. CARRIED OLD BUSINESS 6.0 Business Arising from the Previous Minutes Cont'd IDP BYLAW 1610 6.2 Inter -municipal Development Plan (IDP) — Bylaw 1610 Page 4 of 6 Initial: COUNCIL MEETING MINUTES SEPTEMBER 28, 2010 464/10 Councillor Hoppins moved second reading of Bylaw 1610, that being a bylaw to establish an Inter -municipal Development Plan between Kneehill County and the Town of Three Hills. CARRIED 465/10 Councillor Painter moved third reading of Bylaw 1610. CARRIED 7.0 New Business Continued SAFETY CODES 7.1 Safety Codes Services — Request for Proposal — Provider Selection 466/10 Councillor Hoppins moved that Kneehill County enter into discussions with Alberta Permit Pro Inc. for a three year contract for the provision of Safety Codes Services to the County. CARRIED Jerry Brett and Gilbert Quashie-Sam left the meeting at 10:45 a.m. COMM REPORTS 8.0 Council and Committee Reports 8.1 Red Deer River Municipal Users Group — Councillor Wittstock RDRMUG forwarded a report on the September 16th meeting he had attended. FOSS 8.2 Kneehill Regional Family & Community Support Services Councillor Painter presented a report on the September 16 th Kneehill Regional FCSS meeting he had attended. KRWSC 8.3 Kneehill Regional Water Services Commission Councillor Wittstock submitted a report on the September 23rd meeting. An RFP for the position of Secretary/Treasurer for the Commission has been issued and a letter sent to Minister Goudreau proposing a financial repayment plan. R. MARZ MTG 8.4 Meeting with Richard Marz, MLA Reeve Calhoun reported on a meeting held with Richard Matz to provide an update on the Kneehill Regional Water Services Commission and the Kneehill County Water Service Areas. POLICING COMM 8.5 Municipal Policing Committee Reeve Calhoun reported on the September 23rd Municipal Policing Committee meeting held in Trochu and attended by representatives from the Town of Trochu, Town of Three Hills, Village of Delburne and Village of Elnora as well as Kneehill County. KN WELLNESS 8.6 Kneehill Wellness Centre — Tribute to Mary Cannings Reeve Calhoun reported on the September 24t Tribute to Mary Cannings evening that brought greetings and thanks to an individual who had brought so much to our communities by her dedication and commitment. Page 5 of 6 Initial: COUNCIL MEETING MINUTES SEPTEMBER 28, 2010 8.7 Kneehill County Agricultural Service Board ASB Councillor Hoppins reported on the September 22"d ASB meeting, noting that there will be an opening for a Member at Large on the ASB as this is the last year of Bob Penner's term. 467/10 Councillor Long moved that Council receive the Council and Committee Reports. CARRIED BUSINESS REPTS 10.0 Business Pending and Summary Reports 468/10 Councillor Painter moved that Council receive the Business Summary reports. CARRIED CORRESPONDENCE 9.0 Correspondence Report 469/10 Councillor Long moved that Council receive the Correspondence Report. CARRIED ADJOURNMENT Adjournment The meeting adjourned at 11:42 a.m. Reeve CAO Page 6 of 6 Initial: