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Home My WebLink About2010-09-14 Council MinutesPRESENT CALL TO ORDER COUNCIL MEETING MINUTES SEPTEMBER 14, 2010 MINUTES OF THE SEPTEMBER 14, 2010 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Division No. 5 Division No. 1 Division No. 3 Division No. 4 Division No. 6 Division No. 7 Carol Calhoun, Reeve Bob Long, Deputy Reeve Brian Holsworth, Councillor Jerry Wittstock, Councillor Glen Keiver, Councillor Ken Hoppins, Councillor Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long Reeve Calhoun in the Chair Reeve Calhoun called the meeting to order at 8:33 a.m. AGENDA 1.0 Adoption of Agenda The following amendments were made to the agenda: Additions: Under New Business 7.5 Three Hills Letter of Support Request Under Committee Reports: 8.1 Golden Hills Lodge 50th Anniversary 8.2 Agricultural Service Board Workshop 8.3 Kneehill Wellness Centre Invitation Deletions: Under Operations Reports: 4.2 Sunny -slope Water Service Area 423/10 Councillor Painter moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the August 31, 2010 Regular Council Meeting Minutes Councillor Wittstock moved approval of the August 31, 2010 Regular 424/10 Council Meeting Minutes as presented. CARRIED Page 1 of 6 Initial: COUNCIL MEETING MINUTES SEPTEMBER 14, 2010 FINANCIALS 5.0 Financial Reports 5.1 Bank Reconciliation — August 2010 425/10 Councillor Holsworth moved that Council receive the August 2010 Bank Reconciliation report as presented. CARRIED NEW BUSINESS 7.0 New Business COMM GRANTS 7.1 Community Grants — 2nd Round 2010 426/10 Councillor Long moved that Council approve the September 2010 funding allocations as per the recommendations of the Community Grants Committee. CARRIED MSI 7.2 Municipal Sustainability Initiative (MSI) Conditional Operating Grant Funding 2010 427/10 Councillor Hoppins moved that Council receive the MSI Conditional Operating Grant Funding update as information. CARRIED Rob Mayhew, Director of Operations and Brandy Hay Evans, Operations Executive Assistant, entered the meeting at 8:42 a.m. OPERATIONS REPT 4.1 Operations Summar Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following additional items were discussed: • Sunnyslope Water Service Area — At the September 28th Council meeting Operations will provide a pamphlet, to be sent to residents within the Sunnyslope WSA, for Council approval. Tentative scheduling of an Open House for November upon the completion of harvest. • Trochu Bulk Fill - Operations to email Council when completed and to place notification of such in The Capital. • Horseshoe Canyon Parking Lot Paving — Operations will discuss with South Rock the possibility of repairing the drainage issue while doing the paving. • Allingham Road — Updated Council on the traffic counts and history of construction on the Allingham road. • Kneehill County Water Distribution Lines — Updated Council on the history of the Kneehill County Rural Water lines. Gilbert Quashie-Sam, Planner and Development Officer, entered the meeting at 9:11 a.m. Page 2 of 6 Initial: COUNCIL MEETING MINUTES SEPTEMBER 14, 2010 • Swalwell Chip Seal — As warm weather is needed to get good results, Operations will delay this project to the spring of 2011 if necessary. Debi Moon, reporter for The Capital, entered the meeting at 9:22 a.m. On behalf of Council, Reeve Calhoun thanked Rob for his years of service and wished him the best in his new position for Red Deer County. 428/10 Councillor Holsworth moved that Council receive the Operations Summary report as presented. CARRIED Rob Mayhew and Brandy Hay Evans left the meeting at 9:24 a.m. The meeting recessed from 9:25 a.m. until 9:32 a.m. EX -HAMLET B1612 3.0 Presentations 3.2Ex-Hamlet Strategy and Designation — Bylaw 1612 Gilbert Quashie-Sam presented an information package proposing an amendment be made to Land Use Bylaw 1564 for a new District, EX - Hamlet (XH) in order to provide the regulations necessary to handle development of areas that are no longer classified as hamlets but are surveyed as such. 429/10 Councillor Hoppins moved first reading be given to Bylaw 1612. CARRIED 430/10 Councillor Painter moved the Public Hearing for Bylaw 1612 be scheduled for Tuesday, October 26 at 10:00 a.m. CARRIED NEW BUSINESS 7.0 New Business Continued SAMMYS CABIN 7.3Protection of Local Landmark — "Sammy's Cabin" 431/10 Councillor Painter moved that Council direct Administration to combine efforts with the Town of Trochu to appeal to the Government of Alberta to save this local landmark, "Sammy's Cabin ". CARRIED David Derksen entered the meeting at 9:49 a.m. TAX SALE 7.4 2010 Tax Sale 432/10 Councillor Long moved that Council set the reserve bid for the 2010 tax notification properties, as per the Assessor's recommendations. CARRIED Page 3 of 6 Initial: COUNCIL MEETING MINUTES SEPTEMBER 14, 2010 433/10 Councillor Wittstock moved that Council set the terms of the sale as per previous years, that being 10% payable by certified cheque, cash or money order with the offer to purchase and the balance (90%) to be received within thirty (30) days. CARRIED SHILLS HOUSING 7.5 Town of Three Hills Letter of Sunuort Reauest — Affordable Housing Proiect 434/10 Reeve Calhoun moved that a letter of support, in principle, be provided to the Town of Three Hills to accompany their Affordable Housing Project grant application. CARRIED The meeting recessed from 9:55 a.m. until 10:00 a.m. 6.0 Presentations Continued BYLAW 1606 3.3 Bylaw 1606 - Redesignation from Agricultural District to Country A to CR Residential — K. Klassen The following people were in attendance when the meeting reconvened: Bob Loewen, Wayne Penner, Royce Toews, Debby Toews, Gene Reimer, V.J. Reimer, Yvonne Ratzlaff and Eldo Toews. 435/10 Councillor Wittstock moved the meeting recess to hear the public hearing scheduled for 10:00 a.m. CARRIED Time: 10:00 a.m. 436/10 Councillor Painter moved the meeting back in session. Col -\11-1 1117 Time: 10:08 a.m. 437/10 Councillor Holsworth moved that Council give second reading of Bylaw 1606 to amend the Land -Use Bylaw by re -designating Lots 1&2, Block 1, Plan 0913156 (Part of SE 32-30-25-W4) from Agricultural (A) District to Country Residential (CR) District. MOTION DEFEATED Gilbert Quashie-Sam, David Derksen, Bob Loewen, Wayne Penner, Royce Toews, Debby Toews, Gene Reimer, V.J.Reimer, Yvonne Ratzlaff and Eldo Toews left the meeting at 10:10 a.m. Mike Morton, Director of Financial Services, entered the meeting at 10:10 a.m. Page 4 of 6 Initial: COUNCIL MEETING MINUTES SEPTEMBER 14, 2010 FINANCIAL 5.0 Financial Reports Continued DRAFT BUDGET 5.2 2011 Draft Operating Budget 438/10 Councillor Long moved that a Committee of the Whole meeting be scheduled for 1:00 p.m. on Thursday, October 28, 2010 to further discuss the 2011 Draft Operating Budget. CARRIED BUS ARISING 6.0 Business Arising from Previous Minutes FIN SERVICES 6.1 Financial Investment Management Services 439/10 Councillor Hoppins moved that Council direct Administration to continue to work with Serous Credit Union as the County's investment manager to meet the current investment needs. However, that in 2 or 3 years, after some longer term capital funds become available, Kneehill County's financial needs be reviewed. CARRIED Mike Morton left the meeting at 10:31 a.m. 6.2 Public Hearing Date - Crocus Coulee Estates Area Structure Plan B1611 Bylaw 1611 CROCUS COULEE Councillor Hoppins moved the Public Hearing for Bylaw 1611, Crocus 440/10 Coulee Estates Area Structure Plan, be scheduled for Tuesday, October 26 at 10:30 a.m. CARRIED COMM REPORTS 8.0 Council and Committee Reports GOLDEN HILLS 8.1 Golden Hills Lodge — Reeve Calhoun reported on the 50th Anniversary celebration of the Golden Hills Lodge held on Friday, September 10tH ASB 8.2 Agricultural Service Board (ASB) Tour Councillor Painter reported on the Foothills Forage Association tour he had attended on September 9tH KN WELLNESS 8.3 Kneehill Wellness Committee Dinner Invitation Councillor Long moved that Council authorize the attendance of the 441/10 Reeve or alternate, as the representative of Kneehill County, at the September 24th Kneehill Wellness Dinner being held in Carbon. CARRIED 442/10 Councillor Painter moved that Council receive the Council and Committee Reports. CARRIED The meeting recessed from 10:52 a.m. until 10:57 a.m. Page 5 of 6 Initial: COUNCIL MEETING MINUTES SEPTEMBER 14, 2010 CORRESPONDENCE 9.0 Correspondence Report 443/10 Councillor Keiver moved that Council receive the Correspondence Report. CARRIED BUSINESS REPTS 10.0 Business Pending and Summary Reports 444/10 Councillor Holsworth moved that Council receive the Business Summary reports. CARRIED IN CAMERA 11.0 In Camera 445/10 Councillor Wittstock moved the meeting go in camera at 11:10 a.m. CARRIED 446/10 Councillor Hoppins moved the meeting rise from in camera at 11:55 a.m. CARRIED 11.1 Motions from In Camera Councillor Holsworth moved that the Reeve, Deputy Reeve and CAO be 447/10 authorized to meet with MLA Richard Marz, at 2:30 p.m. on Thursday, September 16th at the Olds-Didsbury-Three Hills constituency office in Olds. ADJOURNMENT Adiournment The meeting adjourned at 11:58 a.m. Reeve CAO Page 6 of 6 Initial: