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HomeMy WebLinkAbout2010-08-17 Council MinutesPRESENT CALL TO ORDER AGENDA 381/10 MINUTES 382/10 COUNCIL MEETING MINUTES AUGUST 17, 2010 MINUTES OF THE AUGUST 17, 2010 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Division No. 5 Division No. 1 Division No. 3 Division No. 4 Division No. 6 Division No. 7 Carol Calhoun, Reeve Bob Long, Deputy Reeve Brian Holsworth, Councillor Jerry Wittstock, Councillor Glen Keiver, Councillor Ken Hoppins, Councillor Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long Reeve Calhoun in the Chair Reeve Calhoun called the meeting to order at 8:30 a.m. 1.0 Adoption of Agenda The following amendments were made to the agenda: Additinm- Under Committee Reports: 8.4 Central Alberta Association of Municipal Districts and Counties (AAMDC) Directors Meeting 8.5 Kneehill Ambulance Society (KAS) 8.6 Red Deer River Watershed Alliance (RDRWSA) Councillor Holsworth moved approval of the agenda as amended. CARRIED 2.0 Minutes 2.1 ADDroval of the Julv 27. 2010 Regular Council Meeting Minutes Councillor Wittstock moved approval of the July 27, 2010 Regular Council Meeting Minutes as presented. CARRIED 2.2 ADDroval of the Julv 27. 2010 Public Hearing Minutes Environmentally Sensitive Areas 383/10 Councillor Painter moved approval of the July 27, 2010 Public Hearing Minutes as presented. CARRIED Page 1 of 7 Initial: COUNCIL MEETING MINUTES AUGUST 17, 2010 Mike Morton, Director of Financial Services entered the meeting at 8:35 a.m. FINANCIALS 5.0 Financial Reports BANK REC 5.1 Bank Reconciliation — July 2010 384/10 Councillor Hoppins moved that Council receive the July 2010 Bank Reconciliation as presented. CARRIED FINANCIAL REPTS 5.2 Financial Reports 5.2a Operating Expense and Revenue Report Mike Morton reviewed the Operating Expense and Revenue reports with Council. Rob Mayhew, Director of Operations, entered the meeting at 8:50 a.m. 5.2b Capital Expense and Revenue Report The Capital Expense and Revenue Reports were reviewed by Council. 5.2c Operating and Capital Reserves Report The Reserves Report was reviewed by Council. 385/10 Councillor Painter moved that Council approve the Operating and Capital Expense and Revenue reports and the Reserves Report as presented. CARRIED OPERATIONS REPT 4.1 Operations Summary Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following additional items were discussed: • Allingham road paving and hamlet chip sealing is scheduled to begin this week. • Swalwell o Ditch work — contractor to survey, and depending upon costs either Kneehill or contractor will complete the work prior to street surfacing. o Trees located on County property to be trimmed. Bridge Files 8927 and 76983 to be done by contractor. NexTerra Wind Farms — A Surety bond, based on an amount per kilometer, in the amount of $500,000 for the gravel portion of the roads to be used, has been requested and should arrive shortly. Council was assured that due diligence was being taken by Page 2 of 7 Initial: COUNCIL MEETING MINUTES AUGUST 17, 2010 Kneehill County. Debi Moon entered the meeting at 9:15 a.m. • Operations to contact Alberta Transportation to have speed limit signs posted on the Swalwell road. • County road projects — Over 7 kilometers of gravel road constructed to date. • Keiver's Lake — Obtaining quote for providing power to more of the campsites. • Sign shop has been removed from the yard. 386/10 Councillor Painter moved that Council receive the Operations Report. CARRIED H2O MODEL 4.2 Water Model Application — Mt. Vernon (Barry & Maureen Lewis) 387/10 Councillor Holsworth moved that Council approves the connection recommendation as presented. CARRIED Rob Mayhew left the meeting at 9:30 a.m. The meeting recessed from 9:30 a.m. to 9:45 a.m. Mike Morton, Director of Financial Services, was present when the meeting reconvened. FINANCIAL REPTs 5.2 Financial Reports Continued 5.2d Water Revenue & Related Expense Summary Report Council requested a Water Revenue & Related Expense Summary report be provided on a quarterly basis. 388/10 Councillor Long moved that Council receive the Water Revenue & Related Expense Summary report as presented. CARRIED CAP REPLACMENT 5.3 Ten Year Capital Replacement Plan PLAN Councillor Hoppins moved that Council accept Option B of the 2011 Ten Year Capital Plan, that being fire vehicle replacement based on 20 year 389/10 life, with the resulting increase of $103,725 from fire contributions, and the remainder of the plan as presented. CARRIED Mike Morton left the meeting at 10:00 a.m. Page 3 of 7 Initial: COUNCIL MEETING MINUTES AUGUST 17, 2010 BUS ARISING 6.0 Business Arising from Previous Minutes 6.1 Bylaw #1613 — Removal of East/West Stop Signs at Intersection of RR 24-0 and TWP Rd 32-2 BYLAW 1613 Councillor Long moved first reading of Bylaw 1613, that being a bylaw 390/10 rescinding Bylaw 1377 and establishing only north/south stop signs at the intersection of RR 24-0 and TWP Rd 32-2, commonly known as the Fred Penner intersection. CARRIED 391/10 Councillor Wittstock moved second reading of Bylaw 1613. CARRIED 392/10 Councillor Long moved that consideration to have third reading be given to Bylaw 1613. NOT CARRIED UNANIMOUSLY Bylaw 1613 to be placed on the August 31St agenda for third reading. ASB 6.2 Agricultural Service Board (ASB) Policy Amendments POLICIES Councillor Hoppins moved that Council approve the Agricultural Service 393/10 Board recommendations for the policy amendments. CARRIED RESOLUTIONS 6.3 Draft Resolutions - Doctor Recruitment and Expansion of the Locum Program 394/10 Councillor Hoppins moved that Council approve the draft resolutions and direct Administration to proceed with the resolution process. CARRIED TORR F.D. CALL 6.4 Torrington Fire Department — Sharing Call Revenue REVENUE Reeve Calhoun moved that Council agree to the Torrington Fire Department keeping 100% of the fire/emergency call revenue that they bill 395/10 for, with a quarterly billing report being provided to Council. CARRIED NEW BUSINESS 7.0 New Business LEGION BOOK - 7.1 Advertisement/Support Message - Alberta/Northwest Territory AB VETERANS Command of the Royal Canadian Legion Book of Alberta Veterans Proiect 396/10 Councillor Hoppins moved that Council approve support of the Royal Canadian Legion Book of Alberta Veterans, with the same format and cost as in previous years. CARRIED COMM REPORTS 8.0 Council and Committee Reports DR R&R 8.1 Doctor Recruitment & Retention Committee Page 4 of 7 Initial: COUNCIL MEETING MINUTES AUGUST 17, 2010 Councillor Long presented a verbal update on the Doctor Recruitment & Retention Committee initiatives. IDP 8.2 Inter -Municipal Development Plan Councillor Long reported the Town of Three Hills/Kneehill County Joint Public Hearing has been rescheduled to 6:00 p.m. on Tuesday, September 14th BASS 8.3 Badlands Ambulance Services Society (BASS) Councillor Long updated Council on the activities of the BASS. • New ambulance has arrived. • Continuing to move forward with operating the ambulance service. • New finance person being hired by BASS to distance its operation from the Town of Drumheller. CAAMD&C 8.4 Central Alberta Association of Municipal Districts and Counties (CAAMD&C) — August 13th Directors' Meeting Reeve Calhoun provided Council with a written report on the CAAMD&C meeting. • September 29th Grand Opening of the County of Paintearth's new Administration building. • Discussion regarding compensation for the attendance of Council at social events. Farm Family Award Recognition FARM FAMILY Ed and Jim Eskeland, entered the meeting at 10:45 a.m., and were congratulated on receiving the Calgary Stampede Farm Family Award and presented with a plaque in recognition of this honour. Ed and Jim Eskeland and Reeve Calhoun left the meeting at 10:50 a.m.in order to have a photo taken. Debi Moon left the meeting at 10:50 a.m. Reeve Calhoun re-entered the meeting at 10:58 a.m. KAS 8.5 Kneehill Ambulance Society WAS) Reeve Calhoun reported she had emailed the unapproved minutes from the last meeting to Council and advised she would be attending the KAS meeting being held tonight. RDRWSA 8.6 Red Deer River Watershed Alliance Councillor Painter reported on the BMP Tour of Olds College Green Roof and Red Deer County Off -the -Creek projects he had attended on August 16th Page 5 of 7 Initial: COUNCIL MEETING MINUTES AUGUST 17, 2010 397/10 Councillor Holsworth moved that Council receive the Council and Committee Reports as presented. CARRIED CORRESPONDENCE 9.0 Correspondence Report 398/10 Councillor Holsworth moved that Council receive the Correspondence Report. CARRIED BUSINESS REPTS 10.0 Business Pending and Summary Reports The reports were reviewed and the amendments noted. 399/10 Councillor Painter moved that Council receive the Business Summary reports. CARRIED ICSP & KRWSC Councillor Attendance at Integrated Community Sustainability Plan (ICSP) & Kneehill Regional Water Services Commission (KRWSC) Public Meetings 400/10 Councillor Hoppins moved that Council authorize the attendance of Council at the upcoming ICSP and KRWSC public meetings. CARRIED IN CAMERA 401/10 402/10 The meeting recessed for lunch from 11:45 a.m. until 1:35 p.m. Mike Morton, Director of Financial Services, was present when the meeting reconvened. 11.0 In Camera Councillor Holsworth moved the meeting go in camera at 1:35 p.m. CARRIED Councillor Painter moved the meeting rise from in camera at 2:20 p.m. CARRIED 11.1 Motions from In Camera 11.1a Kneehill County 2010 Scholarships 403/10 Councillor Painter moved that Shane Wagstaff be awarded one of the 2010 Kneehill County Scholarships, in the amount of $1500, and that the funds be forwarded upon receipt of confirmation of registration at a post- secondary institution. CARRIED 404/10 Reeve Cahoun moved that Ray Penner be awarded one of the 2010 Kneehill County Scholarships, in the amount of $1500, and that the Page 6 of 7 Initial: COUNCIL MEETING MINUTES AUGUST 17, 2010 funds be forwarded upon receipt of confirmation of registration at a post- secondary institution. CARRIED 11.1b Financial Investment Services 405/10 Councillor Long moved that Council accept the short listed firms as presented, and that they be invited for presentations, of no longer than 20 minutes in duration, on August 31St, in front of Audit Committee, with a recommendation for selection of a financial investment services firm presented at the September 14th Council meeting. CARRIED ADJOURNMENT Adjournment The meeting adjourned at 2:22 p.m. Reeve CAO Page 7 of 7 Initial: