HomeMy WebLinkAbout2010-08-17 Council MinutesPRESENT
CALL TO ORDER
AGENDA
381/10
MINUTES
382/10
COUNCIL MEETING MINUTES
AUGUST 17, 2010
MINUTES OF THE AUGUST 17, 2010 REGULAR
MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT
THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET,
THREE HILLS, ALBERTA.
PRESENT:
Division No. 2
Division No. 5
Division No. 1
Division No. 3
Division No. 4
Division No. 6
Division No. 7
Carol Calhoun, Reeve
Bob Long, Deputy Reeve
Brian Holsworth, Councillor
Jerry Wittstock, Councillor
Glen Keiver, Councillor
Ken Hoppins, Councillor
Bobby Painter, Councillor
ADMINISTRATION PRESENT:
CAO Kevin Miner
Assistant CAO Laurie Watt
Recording Secretary Barbara Long
Reeve Calhoun in the Chair
Reeve Calhoun called the meeting to order at 8:30 a.m.
1.0 Adoption of Agenda
The following amendments were made to the agenda:
Additinm-
Under Committee Reports:
8.4 Central Alberta Association of Municipal Districts and
Counties (AAMDC) Directors Meeting
8.5 Kneehill Ambulance Society (KAS)
8.6 Red Deer River Watershed Alliance (RDRWSA)
Councillor Holsworth moved approval of the agenda as amended.
CARRIED
2.0 Minutes
2.1 ADDroval of the Julv 27. 2010 Regular Council Meeting
Minutes
Councillor Wittstock moved approval of the July 27, 2010 Regular
Council Meeting Minutes as presented.
CARRIED
2.2 ADDroval of the Julv 27. 2010 Public Hearing Minutes
Environmentally Sensitive Areas
383/10 Councillor Painter moved approval of the July 27, 2010 Public Hearing
Minutes as presented.
CARRIED
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COUNCIL MEETING MINUTES
AUGUST 17, 2010
Mike Morton, Director of Financial Services entered the meeting at 8:35
a.m.
FINANCIALS 5.0 Financial Reports
BANK REC 5.1 Bank Reconciliation — July 2010
384/10 Councillor Hoppins moved that Council receive the July 2010 Bank
Reconciliation as presented.
CARRIED
FINANCIAL REPTS 5.2 Financial Reports
5.2a Operating Expense and Revenue Report
Mike Morton reviewed the Operating Expense and Revenue reports with
Council.
Rob Mayhew, Director of Operations, entered the meeting at 8:50 a.m.
5.2b Capital Expense and Revenue Report
The Capital Expense and Revenue Reports were reviewed by Council.
5.2c Operating and Capital Reserves Report
The Reserves Report was reviewed by Council.
385/10 Councillor Painter moved that Council approve the Operating and Capital
Expense and Revenue reports and the Reserves Report as presented.
CARRIED
OPERATIONS REPT 4.1 Operations Summary
Rob Mayhew, Director of Operations presented the Operations
Report comprised of Transportation (Roads), Water and Miscellaneous
updates.
The following additional items were discussed:
• Allingham road paving and hamlet chip sealing is scheduled to
begin this week.
• Swalwell
o Ditch work — contractor to survey, and depending upon
costs either Kneehill or contractor will complete the work
prior to street surfacing.
o Trees located on County property to be trimmed.
Bridge Files 8927 and 76983 to be done by contractor.
NexTerra Wind Farms — A Surety bond, based on an amount per
kilometer, in the amount of $500,000 for the gravel portion of the
roads to be used, has been requested and should arrive shortly.
Council was assured that due diligence was being taken by
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COUNCIL MEETING MINUTES
AUGUST 17, 2010
Kneehill County.
Debi Moon entered the meeting at 9:15 a.m.
• Operations to contact Alberta Transportation to have speed limit
signs posted on the Swalwell road.
• County road projects — Over 7 kilometers of gravel road
constructed to date.
• Keiver's Lake — Obtaining quote for providing power to more of
the campsites.
• Sign shop has been removed from the yard.
386/10 Councillor Painter moved that Council receive the Operations Report.
CARRIED
H2O MODEL 4.2 Water Model Application — Mt. Vernon (Barry & Maureen Lewis)
387/10 Councillor Holsworth moved that Council approves the connection
recommendation as presented.
CARRIED
Rob Mayhew left the meeting at 9:30 a.m.
The meeting recessed from 9:30 a.m. to 9:45 a.m.
Mike Morton, Director of Financial Services, was present when the
meeting reconvened.
FINANCIAL REPTs 5.2 Financial Reports Continued
5.2d Water Revenue & Related Expense Summary Report
Council requested a Water Revenue & Related Expense Summary report
be provided on a quarterly basis.
388/10 Councillor Long moved that Council receive the Water Revenue &
Related Expense Summary report as presented.
CARRIED
CAP REPLACMENT 5.3 Ten Year Capital Replacement Plan
PLAN Councillor Hoppins moved that Council accept Option B of the 2011 Ten
Year Capital Plan, that being fire vehicle replacement based on 20 year
389/10 life, with the resulting increase of $103,725 from fire contributions, and
the remainder of the plan as presented.
CARRIED
Mike Morton left the meeting at 10:00 a.m.
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COUNCIL MEETING MINUTES
AUGUST 17, 2010
BUS ARISING 6.0 Business Arising from Previous Minutes
6.1 Bylaw #1613 — Removal of East/West Stop Signs at Intersection of
RR 24-0 and TWP Rd 32-2
BYLAW 1613 Councillor Long moved first reading of Bylaw 1613, that being a bylaw
390/10 rescinding Bylaw 1377 and establishing only north/south stop signs at the
intersection of RR 24-0 and TWP Rd 32-2, commonly known as the Fred
Penner intersection.
CARRIED
391/10 Councillor Wittstock moved second reading of Bylaw 1613.
CARRIED
392/10 Councillor Long moved that consideration to have third reading be given
to Bylaw 1613.
NOT CARRIED UNANIMOUSLY
Bylaw 1613 to be placed on the August 31St agenda for third reading.
ASB 6.2 Agricultural Service Board (ASB) Policy Amendments
POLICIES Councillor Hoppins moved that Council approve the Agricultural Service
393/10 Board recommendations for the policy amendments.
CARRIED
RESOLUTIONS 6.3 Draft Resolutions - Doctor Recruitment and Expansion of the
Locum Program
394/10 Councillor Hoppins moved that Council approve the draft resolutions and
direct Administration to proceed with the resolution process.
CARRIED
TORR F.D. CALL 6.4 Torrington Fire Department — Sharing Call Revenue
REVENUE
Reeve Calhoun moved that Council agree to the Torrington Fire
Department keeping 100% of the fire/emergency call revenue that they bill
395/10
for, with a quarterly billing report being provided to Council.
CARRIED
NEW BUSINESS
7.0 New Business
LEGION BOOK -
7.1 Advertisement/Support Message - Alberta/Northwest Territory
AB VETERANS
Command of the Royal Canadian Legion Book of Alberta Veterans
Proiect
396/10
Councillor Hoppins moved that Council approve support of the Royal
Canadian Legion Book of Alberta Veterans, with the same format and cost
as in previous years.
CARRIED
COMM REPORTS 8.0 Council and Committee Reports
DR R&R 8.1 Doctor Recruitment & Retention Committee
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COUNCIL MEETING MINUTES
AUGUST 17, 2010
Councillor Long presented a verbal update on the Doctor Recruitment &
Retention Committee initiatives.
IDP 8.2 Inter -Municipal Development Plan
Councillor Long reported the Town of Three Hills/Kneehill County Joint
Public Hearing has been rescheduled to 6:00 p.m. on Tuesday, September
14th
BASS 8.3 Badlands Ambulance Services Society (BASS)
Councillor Long updated Council on the activities of the BASS.
• New ambulance has arrived.
• Continuing to move forward with operating the ambulance service.
• New finance person being hired by BASS to distance its operation
from the Town of Drumheller.
CAAMD&C 8.4 Central Alberta Association of Municipal Districts and Counties
(CAAMD&C) — August 13th Directors' Meeting
Reeve Calhoun provided Council with a written report on the
CAAMD&C meeting.
• September 29th Grand Opening of the County of Paintearth's new
Administration building.
• Discussion regarding compensation for the attendance of Council
at social events.
Farm Family Award Recognition
FARM FAMILY Ed and Jim Eskeland, entered the meeting at 10:45 a.m., and were
congratulated on receiving the Calgary Stampede Farm Family Award and
presented with a plaque in recognition of this honour.
Ed and Jim Eskeland and Reeve Calhoun left the meeting at 10:50 a.m.in
order to have a photo taken.
Debi Moon left the meeting at 10:50 a.m.
Reeve Calhoun re-entered the meeting at 10:58 a.m.
KAS 8.5 Kneehill Ambulance Society WAS)
Reeve Calhoun reported she had emailed the unapproved minutes from the
last meeting to Council and advised she would be attending the KAS
meeting being held tonight.
RDRWSA 8.6 Red Deer River Watershed Alliance
Councillor Painter reported on the BMP Tour of Olds College Green Roof
and Red Deer County Off -the -Creek projects he had attended on August
16th
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COUNCIL MEETING MINUTES
AUGUST 17, 2010
397/10 Councillor Holsworth moved that Council receive the Council and
Committee Reports as presented.
CARRIED
CORRESPONDENCE 9.0 Correspondence Report
398/10 Councillor Holsworth moved that Council receive the Correspondence
Report.
CARRIED
BUSINESS REPTS 10.0 Business Pending and Summary Reports
The reports were reviewed and the amendments noted.
399/10 Councillor Painter moved that Council receive the Business Summary
reports.
CARRIED
ICSP & KRWSC Councillor Attendance at Integrated Community Sustainability Plan
(ICSP) & Kneehill Regional Water Services Commission (KRWSC)
Public Meetings
400/10 Councillor Hoppins moved that Council authorize the attendance of
Council at the upcoming ICSP and KRWSC public meetings.
CARRIED
IN CAMERA
401/10
402/10
The meeting recessed for lunch from 11:45 a.m. until 1:35 p.m.
Mike Morton, Director of Financial Services, was present when the
meeting reconvened.
11.0 In Camera
Councillor Holsworth moved the meeting go in camera at 1:35 p.m.
CARRIED
Councillor Painter moved the meeting rise from in camera at 2:20 p.m.
CARRIED
11.1 Motions from In Camera
11.1a Kneehill County 2010 Scholarships
403/10 Councillor Painter moved that Shane Wagstaff be awarded one of the
2010 Kneehill County Scholarships, in the amount of $1500, and that the
funds be forwarded upon receipt of confirmation of registration at a post-
secondary institution.
CARRIED
404/10 Reeve Cahoun moved that Ray Penner be awarded one of the 2010
Kneehill County Scholarships, in the amount of $1500, and that the
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COUNCIL MEETING MINUTES
AUGUST 17, 2010
funds be forwarded upon receipt of confirmation of registration at a post-
secondary institution.
CARRIED
11.1b Financial Investment Services
405/10 Councillor Long moved that Council accept the short listed firms as
presented, and that they be invited for presentations, of no longer than 20
minutes in duration, on August 31St, in front of Audit Committee, with a
recommendation for selection of a financial investment services firm
presented at the September 14th Council meeting.
CARRIED
ADJOURNMENT Adjournment
The meeting adjourned at 2:22 p.m.
Reeve
CAO
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