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Home My WebLink About2010-07-27 Council MinutesCOUNCIL MEETING MINUTES JULY 27, 2010 MINUTES OF THE JULY 27, 2010 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 5 Bob Long, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor Division No. 1 Brian Holsworth, Councillor PRESENT Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ABSENT: Division No. 4 Glen Keiver, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long Reeve Calhoun in the Chair CALL TO ORDER Reeve Calhoun called the meeting to order at 8:32 a.m. AGENDA 1.0 Adoption of Agenda The following amendments were made to the agenda: Additions: Under Committee Reports: 8.1 Doctor Recruitment & Retention Committee 8.2 Calgary Stampede Farm Family 8.3 Agricultural Service Board Summer Tour 8.4 Drumheller Passion Play 8.5 CAAMDC Golf Tournament 345/10 Councillor Long moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the July 6, 2010 Regular Council Meeting Minutes Councillor Wittstock moved approval of the July 6, 2010 Regular 346/10 Council Meeting Minutes as presented. CARRIED Page 1 of 8 Initial: COUNCIL MEETING MINUTES JULY 27, 2010 OUTDOOR STORAGE 2.2 Approval of the July 6, 2010 Public Hearing Minutes (Bylaw 1607, P.H. Addition of Outdoor Storage Facility as a Discretionary Use to the Light Industrial District of the LandUse Bylaw) Amendment: Identify Debi Moon as media present. 347/10 Councillor Hoppins move approval of the above referenced July 6, 2010 Public Hearing Minutes as amended. CARRIED P.H. UITTENBOGERD 2.3 Approval of the July 6, 2010 Public Hearing Minutes (Bylaw 1608, K. Uittenbogerd) Amendment: Identify Debi Moon as media present. 348/10 Councillor Wittstock moved approval of the above referenced July 6, 2010 Public Hearing Minutes as amended. CARRIED Mike Morton, Director of Financial Services entered the meeting at 8:38 a.m. FINANCIALS 5.0 Financial Reports BANK REC 5.1 Bank Reconciliation — June 2010 349/10 Councillor Holsworth moved that Council receive the June 2010 Bank Reconciliation as presented. CARRIED Rob Mayhew, Director of Operations and Lorna Yost, Operations Assistant, entered the meeting at 8:42 a.m. CAP REPLACMENT 5.2 Ten Year Capital Replacement Plan PLAN Councillor Hoppins moved that the 10 Year Capital Plan be amended to reflect the direction of Council and brought to the August 17, 2010 350/10 meeting for Council consideration. CARRIED Mike Morton left the meeting at 9:10 a.m. OPERATIONS REPT 4.1 Operations Summary Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following additional items were discussed: Braconnier's Campground — Council directed the decision to install a gate that could be closed in the winter to reduce vandalism at the park be made by the Operations Department, however if a Page 2 of 8 Initial: COUNCIL MEETING MINUTES JULY 27, 2010 gate is installed Council recommended it be placed at the entrance directly off of Highway 21, along with a Park Closed sign. • Swalwell — in response to the flooding issues ditch cleaning has been scheduled for this year. Debi Moon, reporter for The Capital, entered the meeting at 9:30 a.m. • Horseshoe Canyon Parking Lot — looking into the possibility of an agreement with Drumheller regarding maintenance. • Overlay on SH 836, from SH 575 to Highway 27, planned for September — Operations will check with Tony Chelick of Alberta Transportation regarding the planned road bans. • Spider Plow — Save Harmless agreements have been signed by those requesting use of spider plow with no surface disturbance. Councillor Hoppins requested to see one of the sites upon completion. • Council would like the Provincial highway from Highway 21 into Swalwell to have speed zones posted. Tony Chelick, Alberta Transportation, will be advised. • Keiver's Lake Grand Opening of new play park area — scheduled for 5:20 p.m. on August 16th at Keiver's Lake for photos with representatives from the Town of Three Hills and Kneehill County Council. 351/10 Councillor Holsworth moved that Council receive the Operations Report. CARRIED WSA PH 3B 4.2Water Service Area (WSA) Phase 3B Name 352/10 Councillor Long moved that Council name Water Service Area Phase 3B the Linden North Water Service Area as this name is already registered for the reservoir and the portions of distribution line that have already been installed. If in future, the name becomes an issue, Kneehill County to take the necessary steps to change the name. DEFEATED 353/10 Councillor Holsworth moved that Council change the name of the Linden North Water Service Area, including Phase 313, to the Sunnyslope WSA. CARRIED PBI ROAD 4.3 PBI Road — 4 Way Stop Councillor Long moved that Council direct Administration to draft a 354/10 bylaw removing the east/west stop signs located at the intersection of Range Road 24-0 and Township Road 32-2. CARRIED Page 3 of 8 Initial: COUNCIL MEETING MINUTES JULY 27, 2010 Jerry Brett, Senior Planning and Development Officer, Gilbert Quashie- Sam, Planning and Development Officer, entered the meeting at 9:53 a.m. HALLER — R.O.W. 4.5 Request to Farm Right of Way — Shane Ranch (D. Haller) 355/10 Councillor Hoppins moved this request be referred to the Director of Operations to deal with as he sees fit. CARRIED C.A. Winther entered the meeting at 9:55 a.m. The meeting recessed from 9:55 a.m. until 10:05 a.m. PUBLIC HEARING Councillor Wittstock moved the meeting recess to hear the public hearing 356/10 scheduled for 10:00 a.m. CARRIED Time: 10:05 a.m. 357/10 Councillor Painter moved the meeting back in session. CARRIED Time: 10:13 a.m. BYLAW 1609 3.2 Bylaw 1609 — Amendment of the Municipal Development Plan Bylaw 1507 358/10 Councillor Painter moved that Council give second reading of Bylaw 1609 to amend Section 9.3 "Policies" and Section 16 "Definitions" within the Municipal Development Plan (Bylaw) 1507 in order to direct the use of the Kneehill County Environmentally Significant Areas study (Summit Environmental Ltd., 2010). CARRIED 359/10 Councillor Holsworth moved third reading of Bylaw 1609. CARRIED Jerry Brett, Gilbert Quashie-Sam and C.A. Winther left the meeting at 10:17 a.m. BUS ARISING 6.0 Business Arising from Previous Minutes POLICY 5-13 6.1 Policy #5-13 and #5-13A — Development of Undeveloped Road Allowances Discussion ensued regarding amended Policy #5-13 and draft Policy #5-13A. IN CAMERA 360/10 Reeve Calhoun moved the meeting go in camera at 10:20 a.m. CARRIED Debi Moon left the meeting at this time. Page 4 of 8 Initial: COUNCIL MEETING MINUTES JULY 27, 2010 361/10 Councillor Holsworth moved the meeting back in regular session at 10:35 a.m. Debi Moon entered the meeting at 10:35 a.m. 362/10 Councillor Holsworth moved that agenda item #6.1 be tabled until later in the meeting. CARRIED Rick Vickery and Pat Peters, representatives of the Huxley Historical & Community Initiatives Society, entered the meeting at 10:37 a.m. 3.3 Huxley Ball Diamond and Playground HUXLEY LAND On behalf of the Huxley Historical and Community Initiatives Society, LEASE Rick Vickery advised Council of their interest in maintaining, operating and improving the County owned ball diamond and playground in Huxley. 363/10 Councillor Hoppins moved that Council direct Administration to prepare a 20 year lease agreement between Kneehill County and the Huxley Historical and Community Initiatives Society for the Huxley ball diamond and playground sites. CARRIED Rick Vickery and Pat Peters left the meeting at 10:45 a.m. 364/10 Councillor Holsworth moved that agenda item #6.1 be lifted from the table. 6.0 Business Arising Continued POLOY #5-13 & 5-13A 6.1 Policy #5-13 and #5-13A — Development of Undeveloped Road Allowances 365/10 Councillor Hoppins moved that Council approve Policy #5-13 with an amendment changing the maximum amount to be contributed by Kneehill County for road building from $15,000.00 to $25,000.00. MOTION DEFEATED 366/10 Councillor Long moved that Council approve Policy #5-13 as presented. CARRIED 367/10 Councillor Long moved that Council approve Policy #5-13A, amended to reflect $25,000.00 as the maximum amount to be contributed by Kneehill County for road building costs. CARRIED 6.2 Policy #14-12 Amendment — Connection to a Waterline when POL #14-12 Adiacent to a Waterline Page 5 of 8 Initial: COUNCIL MEETING MINUTES JULY 27, 2010 368/10 Councillor Holsworth moved that Council approve amended Policy #14- 12 as presented. CARRIED TOWER PRJ 6.4 Trochu 911 Repeater Tower Proiect 369/10 Councillor Long moved that Council approve the installation of the 911 radio repeater on the RCMP Trochu Tower with the additional costs to come from contingency. CARRIED NEW BUSINESS 7.0 New Business ADVANCE VOTE 7.lAdvance Vote 2010 Municipal Election 370/10 Councillor Painter moved that Council approve Monday, October 4, 2010 for the holding of an Advance Vote for the 2010 Municipal Election with the voting station to be at the Kneehill County Administration Office between the hours of 10:00 a.m. and 6:00 p.m. CARRIED ORG MEETING 7.2 Organizational Meeting 2010 371/10 Councillor Wittstock moved that Council set the 2010 Organizational Meeting for Tuesday, October 26, 2010 at 8:00 a.m. CARRIED RURAL COM HALLS 7.3 Financial Support to Rural Community Halls 372/10 Councillor Hoppins moved that Council approve the amendments to Policy #15-8 as amended by Council. CARRIED Mike Minshall, Manager Urban Infrastructure, and Kimberly MacKinnon representatives from Genivar entered the meeting at 11:05 a.m. GENIVAR 3.4 Genivar — Kneehill Rural Water Service Proiect Update Mike Minshall provided Council with an update on the status of the water projects, highlighting the progress made in each of the phases, and noting the outstanding issues. Mike Minshall and Kimberly MacKinnon left the meeting at 11:25 a.m. 7.0 New Business Continued ASB POLICIES 7.4 ASB Policies 373/10 Reeve Calhoun moved that Council table this agenda item until the August 17, 2010 Council meeting. CARRIED COMM REPORTS 8.0 Council and Committee Reports Page 6 of 8 Initial: COUNCIL MEETING MINUTES JULY 27, 2010 DR R&R 8.1 Doctor Recruitment & Retention Committee Councillor Long presented a verbal update on the Doctor Recruitment & Retention Committee advising that in November a new physician will be operating a practice out of the Trochu Clinic. FARM FAMILY 8.2 Cal!ary Stampede BMO Farm Family Award Ceremony Councillor Long reported on the July 12, 2010 Calgary Stampede Farm Family ceremony honouring the Eskeland Family from Kneehill County. ASB TOUR 8.3 Agricultural Service Board (ASB) Summer Tour Councillor Painter presented a written report on the ASB Summer Tour. PASSION PLAY 8.4 ATCO Invitation - Drumheller Passion Play Reeve Calhoun presented a verbal report on the July I It" Drumheller Passion Play event she had attended as a guest of ATCO. CAAMDC GOLF 8.5 Central Alberta Association of Municipal Districts & Counties Reeve Calhoun reported on the CAAMD&C Zone Golf Tournament held at the Lacombe Golf & Country Club on July 9, 2010. 374/10 Councillor Painter moved that Council receive the Council and Committee Reports as presented. CARRIED Debi Moon left the meeting at 11:40 a.m. The meeting recessed for lunch from 11:45 a.m. until 1:00 p.m. Councillor Wittstock was not present when the meeting reconvened. Trevor Sowerby, Kneehill County Shop Foreman, was present when the meeting reconvened. IN CAMERA 11.0 In Camera 375/10 Councillor Long moved the meeting go in camera at 1:03 p.m. CARRIED Trevor Sowerby left the in camera session at 1:40 p.m. Rob Mayhew and Lorna Yost entered the in camera session at 1:45 p.m. Lorna Yost left the in camera session at 2:00 p.m. 376/10 Councillor Painter moved the meeting rise from in camera at 2:01 p.m. CARRIED Page 7 of 8 Initial: COUNCIL MEETING MINUTES JULY 27, 2010 6.0 Business Arising Continued 6.3 Shop Building Tender Results 377/10 Councillor Hoppins moved that Council approve the Scott Builders fixed cost tender for the Kneehill County Shop Building at a cost of $3,962,489.00 with the pit run gravel at cost plus. CARRIED 4.0 Operations Reports Continued 4.4 Allingham Road Proiect — Tender Results 378/10 Reeve Calhoun moved that Council authorize Operations to proceed with the Allingham Road project, accepting the tender from Central City Asphalt Ltd. plus contingency, with the remaining funds to come from the road reserve. CARRIED CORRESPONDENCE 9.0 Correspondence Report 379/10 Councillor Long moved that Council receive the Correspondence Report. CARRIED BUSINESS REPTS 10.0 Business Pending and Summary Reports The reports were reviewed and amendments noted. 380/10 Councillor Hoppins moved that Council receive the Business Summary reports. CARRIED Councillor Painter left the meeting at 2:20 p.m. ADJOURNMENT Adiournment The meeting adjourned at 2:32 p.m. Reeve CAO Page 8 o1`8 Initial: