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Home My WebLink About2010-07-06 Council MinutesPRESENT CALL TO ORDER AGENDA 309/10 MINUTES 310/10 FINANCIALS COUNCIL MEETING MINUTES JULY 6, 2010 MINUTES OF THE JULY 6, 2010 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Division No. 5 Division No. 3 Division No. 1 Division No. 4 Division No. 6 Division No. 7 Carol Calhoun, Reeve Bob Long, Deputy Reeve Jerry Wittstock, Councillor Brian Holsworth, Councillor Glen Keiver, Councillor Ken Hoppins, Councillor Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long Reeve Calhoun in the Chair Reeve Calhoun called the meeting to order at 8:30 a.m. 1.0 Adoption of Agenda The following amendments were made to the agenda: Additions: Under Committee Reports: 8.2 Kneehill Ambulance Society 8.3 Kneehill Housing Commission 8.4 Agricultural Service Board 8.5 Doctor Recruitment & Retention Committee Councillor Wittstock moved approval of the agenda as amended. CARRIED 2.0 Minutes 2.1 ADDroval of the June 22. 2010 ReLFular Council MeetinLF Minutes Councillor Hoppins moved approval of the June 22, 2010 Regular Council Meeting Minutes as presented. CARRIED Mike Morton, Director of Financial Services entered the meeting at 8:35 a.m. 5.0 Financial Reports Page 1 of 8 Initial: COUNCIL MEETING MINUTES JULY 6, 2010 FINANCIAL A/C'S 5.1 OneratinLy Account Report. 5.2 Capital Fund Report. 5.3 Capital and Operating Reserves Report 311/10 Councillor Painter moved that Council receive the Financial Reports as presented. Rob Mayhew, Director of Operations and Brandy Hay Evans, Operations Executive Assistant, entered the meeting at 8:53 a.m. FINANCIAL RFP 5.4 Financial Investment Broker — Request for Proposal (RFP) 312/10 Councillor Hoppins moved that Council accept the RFP as presented and approve the advertising/distribution as stated in the report. CARRIED Mike Morton left the meeting at 9:12 a.m. OPERATIONS REPT 4.1 Operations Summar Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following additional items were mentioned: • Selkirk Water Service Area — some landowners have requested the trenching on their land be done without stripping the soil first. Save Harmless agreements to be signed prior to commencing. • Meter Issue: At this time there are 4 residences who experienced water leaking from the existing meter connections. Staff will be replacing all water meter connections with inserts to correct this problem. Debi Moon, reporter for The Capital, entered the meeting at 9:20 a.m. • Grader/Train collision — reports have been provided to the insurance companies and the police. Frank VanderKley entered the meeting at 9:25 a.m. 313/10 Councillor Long moved that Council receive the Operations Report. CARRIED SIGN SHOP 4.2 Sign Shop — Relocation/Demolition 314/10 Reeve Calhoun moved that Council direct Administration to advertise the sale of the existing sign building locally with the condition that it must be removed a week before Scott Builders require the area. Further, in the event that the sign building can't be removed within the time allotted approval be given for the demolition of the sign shop. CARRIED Page 2 of 8 Initial: COUNCIL MEETING MINUTES JULY 6, 2010 WSA PHASE 3B 4.3 Water Service Area (WSA) Phase 3B Name 315/10 Councillor Long moved that Council approve keeping the existing name, Phase 313 of the Linden North WSA, as this name is already registered for the reservoir and the portions of the distribution line that have already been installed. NO VOTE TAKEN Will Nyman, IT Technician, entered the meeting at 9:40 a.m. 316/10 Councillor Hoppins moved that Council table Motion #315/10 until the July 27, 2010 Council meeting. CARRIED OPERATIONS ITEMS Additional Items Discussed: Bridge File 8955 (Torrington Road) approved by the Province and will be going for tender July 81h, 2010. Horseshoe Canyon — paving of the parking lot to commence in approximately three (3) weeks. With an estimated 1,100 people per day visiting the site, there is a large amount of garbage being disposed in the bins provided. Councillor Long reported that the Town of Drumheller might be interested in partnering with Kneehill County for garbage pick-up and maintenance. Frank VanderKley left the meeting at 9:45 a.m. David Derksen entered the meeting at 9:46 a.m. EVEREST SYSTEM 3.2 Software System — Job Tracking Program Will Nyman reviewed the Everest Software System with Council and demonstrated how the program would work. Due to the shortage of time available prior to the scheduled Public Hearings, Council requested Will Nyman to return later in the meeting. Will Nyman left the meeting at 9:52 a.m. The meeting recessed from 9:52 a.m. until 10:00 a.m. Present when the meeting reconvened were Jerry Brett, Senior Planning and Development Officer, Gilbert Quashie-Sam, Planning and Development Officer, and the following individuals: Royce and Debby Toews, Frank Vanderkley, David Derksen, Kees Uittenbogerd, Cory Loewen, Verel Toews, Eldo Toews, V.J. Reimer, Gene Reimer, Yvonne Ratzlaff, Frank Isaac, Rob Jantz and Bob Loewen. Page 3 of 8 Initial: COUNCIL MEETING MINUTES JULY 6, 2010 PUBLIC HEARING Councillor Long moved the meeting recess to hear the public hearing 317/10 scheduled for 10:00 a.m. CARRIED Time: 10:01 a.m. 318/10 Councillor Long moved the meeting back in session. CARRIED Time: 11:18 a.m. BYLAW 1606 3.3 Bylaw 1606 — Redesignation from Agricultural (A) District to Country Residential (CR) District — Lot 1&2, Block 1, Plan 0913156 S.E. 32-30-25-W4 Reeve Calhoun advised those present that the Public Hearing had been declared recessed until 10:00 a.m. on September 14, 2010 in order to receive further information. Leaving the meeting at this time were: Royce and Debby Toews, Frank Vanderkley, David Derksen, Cory Loewen, Verel Toews, Eldo Toews, V.J. Reimer, Gene Reimer, Yvonne Ratzlaff, Frank Isaac, Rob Jantz and Bob Loewen. PUBLIC HEARING Councillor Wittstock moved the meeting recess to hear the public hearing 319/10 scheduled for 10:30 a.m. CARRIED Time: 11:21 a.m. 320/10 Councillor Hoppins moved the meeting back in session. VO_ 0 Time: 11:40 a.m. BYLAW 1607 3.4 Bylaw 1607 — Addition of Outdoor Storage Facility to the Land Use Bylaw 321/10 Councillor Holsworth moved that Council give second reading of Bylaw 1607 to amend the Land Use Bylaw to include Outdoor Storage Facilities as a Discretionary Use in the Light Industrial District (LI). CARRIED 322/10 Councillor Hoppins moved third reading of Bylaw 1607. CARRIED The meeting recessed from 11:40 a.m. until 11:43 a.m. Page 4 of 8 Initial: COUNCIL MEETING MINUTES JULY 6, 2010 PUBLIC HEARING Councillor Holsworth moved the meeting recess to hear the public hearing 323/10 scheduled for 11:00 a.m. CARRIED Time: 11:44 a.m. 324/10 Councillor Holsworth moved the meeting back in session. CARRIED Time: 12:10 p.m. BYLAW 1608 3.5 Bylaw 1608 — Rezoning a Portion of the SW 26-29-26-W4 from Agricultural (A) to Light Industrial (LI) District — Kees Uittenbogerd 325/10 Councillor Holsworth moved second reading be given to Bylaw 1608 to amend the Land Use Bylaw by redesignating a portion of the S.W. of 26- 29-26-W4 from Agricultural (A) District to Light Industrial (LI) District. CARRIED 326/10 Councillor Wittstock moved third reading of Bylaw 1608. CARRIED Jerry Brett, Gilbert Quashie-Sam, Debi Moon and Kees Uittenbogerd left the meeting at 12:11 a.m. The meeting recessed from 12:11 p.m. until 1:05 p.m. Will Nyman, IT Technician, was present when the meeting reconvened. EVEREST SOFTWARE 3.2 Software System — Job Tracking Program Will Nyman provided Council with the guidelines and functions of the Everest Software system. Debi Moon entered the meeting at 1:20 p.m. 327/10 Councillor Long moved that Council direct Administration to proceed with the purchase of the Everest Software product, as per Option 2, with the costs out of contingency. CARRIED Will Nyman updated Council on the status of the installation of GPS within Kneehill County. He advised that at this time the GPS system is operational on all of the County's graders and snow plows, the Peace Officers' vehicles, and the Emergency Services Officer's vehicle. Slated for installment next are the gravel trucks. Will Nyman left the meeting at 1:32 p.m. Page 5 of 8 Initial: COUNCIL MEETING MINUTES JULY 6, 2010 BUS ARISING 6.0 Business Arising from Previous Minutes POLICY 5-13 6.1 Policy #5-13 — Development of Undeveloped Road Allowances 328/10 Councillor Hoppins moved that Policy 5-13, Development of Undeveloped Road Allowances be re -drafted and brought to the July 27th Council meeting for consideration. CARRIED LAND PURCHASE 6.2 Authorization for Land Acquisition for ShoD Facilit 329/10 Councillor Hoppins moved that Council formally authorize the purchase of approximately 10.6 acres ("Parcel A", Plan 4720AK, Block A and "Parcel B" NW 36-31-24-W4) from George Van Doren, for the purpose of expanding Kneehill County's yard facilities. CARRIED STANTEC H2O RPT 6.3 Stantec Rural Water Servicing Strategv Report 330/10 Councillor Wittstock moved that Council receive the Stantec Rural Water Servicing Strategy Report as information. CARRIED NEW BUSINESS 7.0 New Business ARMAA 7.1Sundre Pasture (McCall Gravel Pit) — SE 18-33-24-W5 331/10 Councillor Painter moved that Council direct Administration to arrange for Kneehill County's land parcel located SE 18-33-24-W5 to be custom sprayed with the funds to come from the gravel reserve. CARRIED POLICY #14-12 7.2 Policy #14-12B Amendments — Post Construction- Connecting to a Waterline when Adiacent to a Waterline 332/10 Councillor Long moved that Council direct Administration to bring back an amended Policy #14-12B as per Council direction. CARRIED WILD PINK YONDER 7.3 Wild Pink Yonder Fund Raiser 333/10 Councillor Hoppins moved that Council authorize the donation of $300.00 to each urban centre within Kneehill County participating in this event. CARRIED COMM DISCOVERY 7.4 Kneehill Regional FCSS — Three Hills Communitv Discover Evening 334/10 Reeve Calhoun moved that Council participate in the Three Hills Community Discovery Evening on September 8, 2010. CARRIED CAEP 7.5 Central Alberta Economic Partnership (CAEP) — Regional Transportation Strategy Page 6 of 8 Initial: COUNCIL MEETING MINUTES JULY 6, 2010 335/10 Councillor Holsworth moved that Council direct Administration to complete and submit the Response to Regional Transportation Strategy summary. CARRIED TROCHU LIONS 7.6 Trochu Lions Reauest for Donation to Assist with Building the REQUEST Bruce Guard Lion's Centre 336/10 Reeve Calhoun moved that Kneehill County sponsor a business sign, in the amount of $500.00 for display in the Lion's Bruce Guard Centre. CARRIED SUMMER READ PRG 7.7 Kneehill Wellness Centre — Torrington Library Program - Request for Funding Assistance 337/10 Councillor Painter moved that Kneehill County donate $600.00 to the Kneehill Wellness Centre to provide a Summer Read Program in Torrington. CARRIED VOL RECOGNITION 7.8 Volunteer Fire Fighter Recognition 338/10 Councillor Hoppins moved that Council authorize a letter being sent to Kevin Sorenson, M.P. Crowfoot Constituency, requesting the federal government's consideration of a $3,000.00 income tax credit for trained volunteer firefighters, with a copy of the letter forwarded to the Fire Management Committee. CARRIED TOURISM R.D. 7.9 Tourism Red Deer Membership Request 339/10 Councillor Holsworth moved that Council receive as information. CARRIED Debi Moon left the meeting at 2:27 p.m. COMM REPORTS 8.0 Council and Committee Reports RDRWA 8.1 Red Deer River Watershed Alliance Councillor Painter presented a written report on the June 24th Annual General Meeting. HAS 8.2 Kneehill Ambulance Society Reeve Calhoun presented a written report on the June 22nd meeting. HHC 8.3 Kneehill Housing Commission Reeve Calhoun presented a written report on the June 24th meeting. ASB 8.4 Agricultural Service Board Councillor Hoppins presented a written report on the June 29th meeting. Page 7 of 8 Initial: COUNCIL MEETING MINUTES JULY 6, 2010 DR R&R 8.5 Doctor Recruitment & Retention Committee Councillor Long updated Council on the activities of the Doctor Recruitment and Retention Committee since the last Council meeting. 340/10 Councillor Painter moved that Council receive the Council and Committee Reports as presented. CARRIED CORRESPONDENCE 9.0 Correspondence Report 341/10 Councillor Keiver moved that Council receive the Correspondence Report. CARRIED BUSINESS REPTS 10.0 Business Pendine and Summary Reports The reports were reviewed and amendments noted. 342/10 Councillor Long moved that Council receive the Business Summary reports. CARRIED IN CAMERA 11.0 In Camera 343/10 Councillor Hoppins moved the meeting go in camera at 3:05 p.m. CARRIED 344/10 Councillor Long moved the meeting rise from in camera at 3:26 p.m. CARRIED 11.1 Motions from In Camera There were no motions arising from the In Camera session. ADJOURNMENT Adjournment The meeting adjourned at 3:27 p.m. Reeve CAO Page 8 of 8 Initial: