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Home My WebLink About2010-05-25 Council MinutesCOUNCIL MEETING MINUTES MAY 25, 2010 MINUTES OF THE MAY 25, 2010 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 5 Bob Long, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor PRESENT Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ABSENT: Division No. 1 Brian Holsworth, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long Reeve Calhoun in the Chair CALL TO ORDER Reeve Calhoun called the meeting to order at 8:30 a.m. AGENDA 1.0 Adoption of Agenda The following amendments were made to the agenda: Additions: Under Committee Reports: 8.5 Kneehill Regional FCSS 8.6 Community Action Committee 8.7 Badlands Ambulance Service Deletion: 5.1 BDO Dunwoody Management Letter — to be discussed during the In Camera Session. 240/10 Councillor Long moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the May 11, 2010 Regular Council Meeting Minutes Councillor Painter moved approval of the May 11, 2010 Regular 241/10 Council Meeting Minutes as presented. CARRIED BUS ARISING 6.0 Business Arising from Previous Minutes Page 1 of 5 Initial: COUNCIL MEETING MINUTES MAY 25, 2010 There was no Business Arising from the Previous Minutes. NEW BUSINESS 7.0 New Business GOLF TOURNAMENT 7.3 Kneehill County Golf Tournament 242/10 Councillor Wittstock moved that Council receive as information. CAEP 243/10 EVENT CALENDAR 244/10 CARRIED 7.1 Central Alberta Economic Partnership (CAEP) Reeve Calhoun moved that Kneehill County Council continue to be members of CAEP and provide payment to the Partnership for the 2010 membership, with funds coming from contingency. CARRIED Rob Mayhew, Director of Operations and Brandy Hay Evans, Operations Administrative Assistant, entered the meeting at 8:50 a.m. Debi Moon, reporter for The Capital, also entered the meeting at this time. 7.2 Summer Event Calendar Councillor Keiver moved that Council receive as information. CARRIED OPERATIONS REPT 4.1 Operations Summary Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. 245/10 Councillor Long moved that Council receive the Operations Report. CARRIED Marilyn Backman, Central Alberta Rural Electrification Association representative entered the meeting at 9:20 a.m. IN CAMERA In Camera 246/10 Councillor Painter moved the meeting go in camera at 9:22 a.m. Debi Moon and Marilyn Backman left the meeting at this time. 247/10 Councillor Hoppins moved the meeting rise from in camera at 9:31 a.m. CARRIED SAND/SALT SHED 4.2 New Sand/Salt Shed 248/10 Councillor Long moved that Operations tender to secure a contractor for the construction of the new Sand/Salt Shed for fall 2010 construction. CARRIED Page 2 of 5 Initial• COUNCIL MEETING MINUTES MAY 25, 2010 Rob Mayhew and Brandy Hay Evans left the meeting at 9:32 a.m. Debi Moon and Marilyn Backman re-entered the meeting at this time. The meeting recessed from 9:32 a.m. until 9:40 a.m. 3.0 Delegations/Presentations CAREA 3.2 Central Alberta Rural Electrification Association Presentation (CAREA) Marilyn Backman, Resource Development Manager, for the Central Alberta Rural Electrification Association, made a presentation to Council explaining the role of the Rural Electrification Associations, the attributes of CAREA and identified some challenges faced by CAREA and other Rural Electrification Associations. Marilyn Backman left the meeting at 10:00 a.m. Alan Litser, Chartered Accountant and Partner BDO Canada LLP, entered the meeting at 10:01 a.m. 1N CAMERA In Camera 249/10 Councillor Painter moved the meeting go in camera at 10:05a.m. with only Council and Alan Litser, the BDO Dunwoody representative, in attendance. CARRIED Kevin Miner, Laurie Watt, Debi Moon and Barb Long left the meeting at this time. 250/10 Councillor Long moved the meeting rise from in camera at 10:24 a.m. CARRIED Kevin Miner, Laurie Watt, Debi Moon and Barb Long re-entered the meeting at 10:25 a.m. Mike Morton, Financial Services Director, and Will Wolfe, Accounting Supervisor, entered the meeting at this time. 2009 FINANCIAL 5.1 2009 Audited Financial Statements Alan Litser reviewed the 2009 Audited Financial Statements, explaining the new mandatory reporting format to Council. Appreciation was expressed for the cooperation and assistance received during the course of the audit from Mike Morton, Will Wolfe and staff. On behalf of Council, Reeve Calhoun expressed thanks for the timely audit and financial reporting. Page 3 of 5 Initial: COUNCIL MEETING MINUTES MAY 25, 2010 251/10 Councillor Hoppins moved that Council accept the 2009 Financial Statements as presented. CARRIED Alan Litser, Mike Morton, and Will Wolfe left the meeting at 10:50 a.m. COMM REPORTS 8.0 Council and Committee Reports RDRWA 8.1 Red Deer River Watershed Alliance — Request for Endorsement of the Terms of Reference for the Integrated Water Management Plan 252/10 Councillor Long moved this item be referred to the June 8, 2010 Council meeting. CARRIED KAS 8.2 Kneehill Ambulance Society - Request for Approval of Bylaw Amendments. 253/10 Councillor Long moved that Council approve the proposed changes to the Kneehill Ambulance Society Bylaws as amended. CARRIED Reeve Calhoun provided Council with the unapproved minutes of the May 18th Board meeting and advised Council of the following upcoming meetings: • May 26th at 10:30 a.m. — Meeting regarding proceeding with union negotiations. • May 26th at 2:00 p.m. — Meeting with Alberta Health Services to discuss the Med-Shuttle Service. IDP 8.3 Inter -municipal Development Plan (IDP) — Reeve Calhoun, Councillor Long and Councillor Painter provided a verbal update on the progress of the IDP. REG RECYCLING 8.4 Regional Recycling Program — a written report was received from Tammi Nygaard, Operations Manager Drumheller & District Solid Waste Management Association, advising the recycling containers for collection of cardboard and newsprint are now in place in the communities. 254/10 Councillor Painter moved that Council direct Administration to place a notice in the Kneehill County News Section of The Capital, advising of the commencement of the cardboard and newsprint recycling program. CARRIED FCSS 8.5 Kneehill Regional FCSS — Councillor Painter provided a written report of the May 20, 2010 Kneehill Regional FCSS meeting, the May 6, 2010 Strategic Planning Review and the West Central Region FCSS meeting held on May 12, 2010. Page 4 of 5 Initial: COUNCIL MEETING MINUTES MAY 25, 2010 Debi Moon left the meeting at 11:18 a.m. CAC 8.6 Community Action (Policing) Committee - Reeve Calhoun provided Council with the minutes of the May 20th Community Action Committee meeting. BASS 8.7 Badlands Ambulance Service — Councillor Long reported on the May 20th meeting, advising Badlands Ambulance will be finishing out the terms of the contract with Alberta Health Services. 255/10 Councillor Wittstock moved that Council receive the Committee Reports as presented. CARRIED BUSINESS REPTS 10.0 Business Pending and Summary Reports 256/10 Councillor Keiver moved that Council receive the Business Summary reports as presented. CARRIED CORRESPONDENCE 9.0 Correspondence Report 257/10 Councillor Painter moved that Council receive the Correspondence Report. CARRIED IN CAMERA 11.0 In Camera 258/10 Councillor Long moved the meeting go in camera at 11:46 a.m. CARRIED 259/10 Councillor Hoppins moved the meeting rise from in camera at 12:10 p.m. CARRIED 11.1 Motions from In Camera There were no motions arising from the In Camera session. Direction of Council: Next year's Auditors' Management Letter to be sent to the Audit Committee for review prior to being provided to Council or Administration. ADJOURNMENT Adjournment The meeting adjourned at 12:15 p.m. Reeve CAO Page 5 of 5 Initial: