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HomeMy WebLinkAbout2010-04-13 Council MinutesPRESENT CALL TO ORDER COUNCIL MEETING MINUTES APRIL 13, 2010 MINUTES OF THE APRIL 13, 2010 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Division No. 5 Division No. 1 Division No. 3 Division No. 4 Division No. 6 Division No. 7 Carol Calhoun, Reeve Bob Long, Deputy Reeve Brian Holsworth, Councillor Jerry Wittstock, Councillor Glen Keiver, Councillor Ken Hoppins, Councillor Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long Reeve Calhoun in the Chair Reeve Calhoun called the meeting to order at 8:30 a.m. AGENDA 1.0 Adoption of Agenda The following amendments were made to the agenda: 8.2 Kneehill Ambulance Society Report moved to the In Camera session. 160/10 Councillor Long moved approval of the agenda as amended. MINUTES 2.0 Minutes 2.1 Approval of the March 30, 2010 Regular Council Meeting Minutes Councillor Wittstock moved approval of the March 30, 2010 Regular 161/10 Council Meeting Minutes. CARRIED 2.2 Approval of the March 30, 2010 Public Hearing Minutes (K. Merrill — Bylaw 1603) 162/10 Councillor Painter moved approval of the March 30, 2010 Public Hearing Minutes. CARRIED 2.3 Approval of the March 30, 2010 Public Hearing Minutes (R. Belt — Bylaw 1598) 163/10 Councillor Long moved approval of the March 30, 2010 Public Hearing Minutes. Page 1 of 8 Initial: COUNCIL MEETING MINUTES APRIL 13, 2010 CARRIED IN CAMERA 12.0 In Camera 164/10 Councillor Wittstock moved the meeting go in camera at 8:30 a.m. CARRIED Councillor Wittstock left the meeting at 9:00 a.m. 165/10 Councillor Painter moved the meeting rise from in camera at 9:03 a.m. CARRIED The meeting recessed from 9:03 a.m. until 9:08 a.m. Present when the meeting reconvened were Bryce Nimmo, the Mayor of Drumheller, Tony Lacker, Co -Chair of the Badlands Community Facility Steering Committee and Michael Roy, Director of Corporate Services. DRUM DELEGATION 3.2 Badlands Community Facility Mr. Lacker updated Council on the Badlands Community Facility initiative. • History — a Recreation Master Plan completed in 2005 identified aging and inadequate existing recreation facilities. • Multi -use Facility — consisting of a new library, cultural centre, meeting rooms, field house (soccer and lacrosse, indoor track, dry sports), curling rink and a second arena. Leeds registered facility. • Benefits — improved quality of life, social hub for the community, catalyst for downtown revitalization. • Building Costs o $6 million in place for Phase One from grants and reserves. o Fundraising goal for Phase Two set at $12 million. Next steps will be dictated by grants. o Tendering for Phase One scheduled for April 23, 2010. o Base work and land leveling to meet the 1:100 year flood plain completed. o Total project budget $23 - $24 million. Council Wittstock entered the meeting at 9:16 a.m. Debi Moon, reporter for The Capital, entered the meeting at 9:17 a.m. Mayor Nimmo reported the success of this initiative will depend on partnerships. Drumheller and Kneehill County have been able to work together in the past and this would be another example of that partnership. Their aim, with Kneehill County's help, would be to offer use of the facilities at an equal cost for all users regardless of their place of Page 2 of 8 Initial: COUNCIL MEETING MINUTES APRIL 13, 2010 residence. Mayor Nimmo requested a donation of $500,000 with the opportunity to pay over a period of 5 years if so desired. Mr. Nimmo concluded by stating it is the wish of the Town of Drumheller to make the area and region a strong part of Alberta. Councillor Wittstock re-entered the meeting at 9:16 a.m. Reeve Calhoun thanked them for the presentation and advised Council would take their request under consideration. Mayor Nimmo, Tony Lacker, and Michael Roy left the meeting at 9:25 a.m. Niall Sharpe, Emergency Services Officer for Kneehill County, entered the meeting at 9:25 a.m. 7.0 New Business Continued 7.6 Fire Management Committee Motion 166/10 Councillor Hoppins moved that Council support the Fire Management Committee motion, that being " the Master Fire Protection agreements be amended to change the revenue split for billable calls for trucks owned by the County to be 25% payable to the County and 75% payable to the firefighters of the billing fire department", and that the request be forwarded to all the signing partners of the Master Fire Protection agreement requesting the municipal Councils to review the FMC request. CARRIED Direction was given for the County's EMS Department to monitor the effects of the amendment made to the Master Fire Protection Agreements. Niall Sharpe left the meeting at 9:42 a.m. 6.0 Business Arising from Previous Minutes CHURCHILL COOP 6.1 Churchill Water Cooperative Survey SURVEY Councillor Long moved that Council refer the possible expansion of the 167/10 Churchill Water Cooperative to the 2010 Strategic Planning Session. CARRIED Rob Mayhew, Director of Operations, Brad Buchart, Parks & Bridges Foreman and Brandy Hay Evans, Operations Administrative Assistant, entered the meeting at 8:55 a.m. OPERATIONS 4.0 Operations PLAYGROUND 4.2 Keiver's Lake Playground 168/10 Councillor Holsworth moved that Council approve Option 2 as presented, for the Keiver's Lake Playground development. Page 3 of 8 Initial: COUNCIL MEETING MINUTES APRIL 13, 2010 CARRIED Brad Buchart left the meeting at 10:15 a.m. OPERATIONS RPT 4.1 Operations Summary Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. Additional Items Discussed: • Allingham Road construction information will be brought to the next Council meeting. • Swalwell drainage issue to be reviewed. • Investigate dust control agreement with Agricore for adjacent roads. 169/10 Councillor Long moved that Council receive the Operations Summary as presented. CARRIED DUST CONTROL 4.3 Dust Control Program 2010 170/10 Councillor Wittstock moved that Council approve offering both products (Calcium Chloride and Spec Crude) with Spec Crude being $5.70 per linear foot and Calcium Chloride being $3.00 per linear foot, for a minimum distance of 400 feet, with a County rebate of $1.50 per linear foot for both products. CARRIED W. STERN 4.4 Request for Funding Assistance — Borrow Pit S.E.16-30-26-W4 171/10 Councillor Wittstock moved that Council authorize funding assistance for half of the costs incurred ($1433.25) with a signed agreement stating this payment will terminate Kneehill County's responsibility. CARRIED Rob Mayhew and Brandy Hay Evans left the meeting at 10:45 a.m. The meeting recessed from 10:45 a.m. until 10:55 p.m. Present when the meeting reconvened were Jerry Brett, Senior Planning and Development Officer, Gilbert Quashie-Sam, Planning and Development Officer, Bruce Sommerville, Agricultural Fieldman and the Summit Environmental representatives Erin Rooney, and Clint Smyth. 3.4 Summit Environmental Consultants Inc — Environmentally Significant Areas Report ESA REPORT Introductions were made and Erin Rooney reviewed the Kneehill County Environmentally Significant Areas Draft Report, detailing the results of the 2009 Kneehill County Environmentally Significant Areas review. Page 4 of 8 Initial: COUNCIL MEETING MINUTES APRIL 13, 2010 Councillor Holsworth moved that Council select 7:00 p.m. on Tuesday, 172/10 June 8, 2010 for a public presentation of the County's Environmentally Significant Areas Draft Report by Summit Environmental Consultants Inc. CARRIED Jerry Brett, Gilbert Quashie-Sam, Bruce Sommerville, Erin Rooney and Clint Smyth left the meeting at 11:59 a.m. The meeting recessed for lunch from 12:00 p.m. to 1:02 p.m. Councillor Wittstock was not present for the afternoon session of the Council meeting. Mike Morton, Director of Financial Services, entered the meeting at 1:06 p.m. FINANCIAL 5.0 Financial Reports WSA TAX BYLAW 5.1 Water Service Area Tax Bylaw 2010 — B1604 173/10 Councillor Long moved that Council give first reading of Bylaw 1604, the 2010 Water Service Area Tax Bylaw. CARRIED 174/10 Councillor Painter moved second reading of Bylaw 1604. CARRIED 175/10 Councillor Holsworth moved consideration be given to hold third reading of Bylaw 1604. CARRIED UNANIMOUSLY 176/10 Councillor Long moved third reading of Bylaw 1604. CARRIED 5.2 Operational Budget 2010 (7 Councillors — Budget Minus Salaries/Benefits 177/10 Councillor Hoppins moved that Council accept the 2010 Operational Budget, minus the salaries/wages/benefits component as presented. CARRIED Councillor Long and Councillor Painter excused themselves from the meeting at 1:25 p.m. due to a possible perceived pecuniary interest. 5.3 Operational Budget 2010 (5 Councillors — Budget Including Salaries/Benefits 178/10 Councillor Keiver moved that Council accept the 2010 Operational Budget as presented. Page 5 of 8 Initial: COUNCIL MEETING MINUTES APRIL 13, 2010 CARRIED Councillor Long and Councillor Painter re-entered the meeting at 1:30 p.m. 5.5 Capital Budget for 2010 179/10 Councillor Painter moved approval of the 2010 Capital Budget as presented. CARRIED 5.4 Budget Reserve Transfers for 2010 The transfers from reserves were reviewed by Council. 5.6 Mill Rate Bylaw 2010 — B 1605 Council reviewed the Bylaw 1605 and provided Administration with direction regarding amendments to the proposed tax rates presented. 180/10 Councillor Long moved first reading of Bylaw 1605, to repeal Bylaw #1592 and authorize the rates of taxation to be levied against assessable property within Kneehill County for the 2010 taxation year. CARRIED 5.7 Delinquent Accounts Receivable 181/10 Councillor Long moved that Council direct Administration to research the Accounts Receivable issue and bring information to a future Council meeting. CARRIED OLD BUSINESS ASSMT & TAX NTC 182/10 RTPYR FEEDBACK 183/10 6.0 Business from Previous Minutes Continues 6.2 Split Assessment and Tax Notices Councillor Painter moved that Council receive as information. Mike Morton left the meeting at 2:23 p.m. 6.3 Ratepayer Meeting Feedback Summary Councillor Keiver moved that Council receive as information. ;I_-_0 CARRIED NEW BUSINESS 7.0 New Business Continued P.OFCR SRVCS 7.1 Peace Officer Services for Carbon 184/10 Councillor Long moved that Council approve entering into the Peace Officer Services Agreement with the Village of Carbon. CARRIED PREMIER'S PRYR 7.2 Premier's Prayer Breakfast Invitation 185/10 Councillor Hoppins moved that Council receive as information. Page 6 of 8 Initial: COUNCIL MEETING MINUTES APRIL 13, 2010 CARRIED TAX RELIEF 7.3 Relief of Taxes for 2010 186/10 Councillor Painter moved that Council approve the cancellation of 2010 taxes on Roll # 32232013000, the Finn Hall site, and the 16 Gas Co- operative accounts identified by the following Roll Numbers: 28200420420;28221810810;29222241500;29230920610;29263241600; 30212040900;30241931300;30253510100;31220841600;31221141600; 31233210100;31250241500;32272431200;33232920400;34241720510; 35240620400 CARRIED RD UPGRADE 7.4 Road Upgrade Cost Share Request 187/10 Councillor Hoppins moved that Council approve the application for cost sharing of the road upgrade with Laverne and Sue Didyk to County standards and per County policy. CARRIED GRAVEL PIT LEASE 7.5 Sundre Gravel Pit Lease 188/10 Reeve Calhoun moved that Council direct Administration to advertise for a suitable renter for a three (3) year lease. CARRIED COMM REPORTS 8.0 Council and Committee Reports SHOP COMM 8.1 Shop Design Building Committee — Laurie Watt presented a written report on the first meeting held on April 10, 2010. COMM FUTURES 8.3 Community Futures WildRose - Councillor Long updated Council on the activities of the Community Futures Wild Rose organization. • Five loans approved in our region for February and March 2010. • Applications available for fully funded Youth Entrepreneur Camp this summer (ages 15 to 18). ASB 8.4 Agricultural Service Board (ASB) - written report by Councillor Hoppins regarding the new format of the ASB Grant. IDP 8.5 Inter -municipal Development Plan (IDP) Committee — verbal report by Councillor Long on the first meeting held with the Town of Three Hills regarding the development of an IDP. 189/10 Councillor Painter moved that Council receive the Committee Reports as presented. CARRIED CORRESPONDENCE 9.0 Correspondence Report Page 7 of 8 Initial: COUNCIL MEETING MINUTES APRIL 13, 2010 190/10 Councillor Long moved that Council authorize the attendance of Reeve Calhoun at the Kneehill Area Wellness Centre Annual General Meeting on April 26, 2010. CARRIED 191/10 Councillor Keiver moved that Council receive the Correspondence Report. CARRIED BUSINESS REPTS 10.0 Business Pendine and Summary Reports 192/10 Councillor Holsworth moved that Council receive the Business Pending and Summary reports as presented. CARRIED BADLANDS FACILITY 3.2 Badlands Community Facility Continued 193/10 Councillor Long moved a letter be sent to the Mayor of Drumheller, Bryce Nimmo, with a copy to Badlands Community Facility Co -Chair Tony Lacker, advising their request for funding for this initiative has been referred to the 2010 Strategic Planning Session for further discussion. CARRIED IN CAMERA 11.0 In Camera 194/10 Councillor Painter moved the meeting go in camera at 3:35 p.m. CARRIED 195/10 Councillor Long moved the meeting rise from in camera at 4:04 p.m. CARRIED 11.1 Motions from In Camera There were no motions arising from the In Camera session. ADJOURNMENT Adjournment The meeting adjourned at 4:05 p.m. Reeve Page 8 of 8 Initial: