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Home My WebLink About2010-03-30 Council MinutesCOUNCIL MEETING MINUTES MARCH 30, 2010 MINUTES OF THE MARCH 30, 2010 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Reeve Calhoun in the Chair Division No. 2 Carol Calhoun, Reeve Division No. 5 Bob Long, Deputy Reeve Division No. 1 Brian Holsworth, Councillor Division No. 3 Jerry Wittstock, Councillor PRESENT Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long FINANCIAL 5.0 Financial Reports Page 1 of 9 Initial: Reeve Calhoun in the Chair CALL TO ORDER Reeve Calhoun called the meeting to order at 8:32 a.m. AGENDA 1.0 Adoption of Agenda The following amendments were made to the agenda: Additions: Under New Business • 7.15 IDP Committee • 7.16 Fire Guardians 2010/2011 Under Council & Committee Reports • 8.4 Ratepayer Meeting Dinner • 8.5 Administrative Law Course • 8.6 Canadian Badlands • 8.7 Reynolds Mirth Richards Farmer Law Seminar • 8.8 Kneehill Ambulance Society 116/10 Councillor Wittstock moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the March 9, 2010 Regular Council Meeting Minutes Councillor Hoppins moved approval of the March 9, 2010 Regular 117/10 Council Meeting Minutes. FINANCIAL 5.0 Financial Reports Page 1 of 9 Initial: COUNCIL MEETING MINUTES MARCH 30, 2010 5.1 February 2010 Bank Reconciliation Report 118/10 Councillor Holsworth moved that Council receive the February 2010 Bank Reconciliation report. CARRIED OLD BUSINESS 6.0 Business from Previous Minutes SILVER & SAGE 6.1Silver and Sage Event (BoomTown Trail) — Dry Island Buffalo Jump Park 119/10 Councillor Hoppins moved that Council receive as information. Con i91a Rob Mayhew, Director of Operations, and Brandy Hay Evans, Operations Administrative Assistant, entered the meeting at 8:55 a.m. RATEPAYER MTGS 6.2 Ratepaver Meetings — Review of Power Point Presentation Council reviewed and provided direction to Administration. Laurie Watt left the meeting at 9:03 a.m. 4.0 Operations OPERATIONS RPT 4.1 Operations Summary Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. Debi Moon, reporter for The Capital, entered the meeting at 9:10 a.m. Laurie Watt re-entered the meeting at 9:11 a.m. Additional Items Discussed: Horseshoe Canyon Paving — Have estimates coming for paving of the two parking lots and the small road running between the lots. Council was requested to approve the paving of the old Highway 9 access as well as long as the entire project comes in under the budgeted amount. 120/10 Councillor Long moved that Council approve paving at the Horseshoe Canyon Provincial Recreation Area to the budget allocation. CARRIED IN CAMERA In Camera 121/10 Councillor Holsworth moved the meeting go in camera at 9:20 a.m. CARRIED Debi Moon left the meeting at this time. 122/10 Councillor Painter moved the meeting rise from in camera at 9:45 a.m. Page 2 of 9 Initial: COUNCIL MEETING MINUTES MARCH 30, 2010 CARRIED Debi Moon re-entered the meeting at this time. 7.0 New Business DESIGN COMMITTEE 7.12 New Shop Facility — Design Committee 123/10 Reeve Calhoun moved that Council appoint Councillor Holsworth, Councillor Hoppins and Councillor Keiver to the Design Committee for the new shop facility. CARRIED SHOP DESIGN Consultant — Design Build Services for County Shop Facility 124/10 Councillor Hoppins moved that Council select Scott Builders Inc. as the successful candidate for the Design Build Services for the Proposed New County Shop Facility. CARRIED LINDEN/KC MTG 7.7 Linden Request for Joint Council Meeting — Upgrade of the Main Road Through the Village of Linden - The Forgotten Mile 125/10 Councillor Wittstock moved that Council direct Administration to arrange a meeting with the Village of Linden Council to discuss this issue. CARRIED 4.0 Operations Continued H2O MODELING 4.2 Water Model Applications 125/10 Councillor Holsworth moved that Council approve the water connection recommendations as presented. CARRIED Rob Mayhew and Brandy Hay Evans left the meeting at 9:55 a.m. The meeting recessed from 9:55 a.m. to 10:05 a.m. 126/10 Councillor Holsworth moved the meeting recess to hear the public hearing scheduled for 10:00 a.m. CARRIED PUBLIC HEARING Time: 10:05 a.m. 127/10 Councillor Long moved the meeting back in session. Time: 10:30 a.m. Present when the meeting reconvened were Jerry Brett, Senior Planning and Development Officer, Gilbert Quashie-Sam, Planning and Development Officer, Kolt Merrill and Bill Kirkwold. Page 3 of 9 Initial: COUNCIL MEETING MINUTES MARCH 30, 2010 B 1599 3.2 Redesignation from "A" District to "R" District — Kolt and Amy Merrill — SE 14-29-23-W4 — B 1599 Recreation Park — Camping and OHV Dirt Bike Track 128/10 Councillor Holsworth moved that Council give second reading to Bylaw 1599, that being a bylaw to redesignate a 55 acre (more or less) portion of the South East Quarter of Section 14, Township 29, Range 23, West of the Fourth Meridian from Agricultural District to Recreational District. CARRIED 129/10 Councillor Wittstock moved third reading of Bylaw 1599. A In :19 191 Jerry Brett, Senior Planning and Development Officer, Gilbert Quashie- Sam, Planning and Development Officer, Kolt Merrill and Bill Kirkwold left the meeting at 10:30 a.m. 6.0 Old Business Continued STRAT PLNG UPDATE6.3 Strategic Planning Quarterly Update 2010 130/10 Councillor Painter moved that Council receive as information. CARRIED NEW BUSINESS 7.0 New Business Continues HR AMENDMENT 7.1 Amendment to Human Resources Policy — Item 15 — Working Conditions 131/10 Councillor Holsworth moved that Council approve the proposed amendments to the Human Resource Policy — Item 15 as presented. CARRIED SR OUTREACH INV 7.2 Senior's Outreach 15th Anniversary Celebration 132/10 Councillor Long moved that Council authorize the attendance of Reeve Calhoun or her designate at the Senior's Outreach 15th Anniversary event on April 15, 2010. CARRIED KNEEHILL HIST INV 7.3 Kneehill Historical Societv — Annual SDring SuDuer & Evenin 133/10 Councillor Long moved that Council authorize the attendance of Reeve Calhoun or her designate at the Kneehill Historical Society's Annual Spring Supper and Evening of Entertainment on April 10, 2010. CARRIED CAEP 7.4 Central Alberta Economic Partnership Information Session 134/10 Councillor Hoppins moved that Reeve Calhoun, as the County's CAEP representative, attend the Information Session and Networking Lunch being held in Carbon at 11:30 a.m. on Thursday, April 15, 2010. CARRIED Page 4 of 9 Initial: COUNCIL MEETING MINUTES MARCH 30, 2010 ORIENTATION 7.5 Councillor Orientation Session 2010 135/10 Councillor Long moved that Council direct Administration to arrange for a Councillor Orientation Session to be held following the fall election and before the first Council meeting date in November, using Russ Farmer as a Facilitator and following the previous Councillor Orientation Session format. CARRIED STRAT PLN SESSION 7.6 Strategic Planning Session 2010 Council provided the following direction to Administration: • Date - 2010 Strategic Planning Session be held on June 15th & 16th • Location - Ramada Inn, Drumheller. • Consultant - Russ Farmer. MT VIEW REQUEST 7.8 Request from Mountain View Resident to Connect to County CONNECTION WSA Water Distribution Line 136/10 Councillor Hoppins moved that Council direct Administration to start the process of obtaining the necessary permission to run a water line into Mountain View County. MOTION WITHDRAWN 137/10 Councillor Wittstock moved that Administration respond to the applicant's letter advising it is the responsibility of Mountain View County to make a formal request to Kneehill County and the Town of Drumheller. CARRIED AB LAND TRUST 7.9 Alberta Land Trust Alliance Workshop 138/10 Reeve Calhoun moved that Council authorize the attendance of Councillor Painter and Councillor Keiver at the Alberta Land Trust Alliance workshop on April 14, 2010. CARRIED SUNNYSLOPE HALL 7.10 Sunnyslope Hall Request to Waive Water Service Connection Fee 139/10 Councillor Long moved that Council authorize a grant in the amount of $6,000 to cover the cost of the connection fee. MOTION DEFEATED 140/10 Councillor Hoppins moved that Council forgive the $6,000 water service WSA FEE connection fee and direct Administration to investigate placing a caveat on title so that the dollars become due and payable should there be a change from public to private use of the facility. CARRIED The meeting recessed from 11:45 a.m. until 12:55 p.m. Page 5 of 9 Initial: COUNCIL MEETING MINUTES MARCH 30, 2010 Ron Belt entered the meeting at 12:57 p.m. Councillor Painter was not present when the meeting reconvened but entered the meeting at 12:58 p.m. SUNNYSLOPE HALL 7.11Sunnyslope Hall Request for Operational Funding OPERATNAL FNDG Councillor Holsworth moved this agenda item be tabled until later in the 141/10 meeting. CARRIED Jerry Brett, Senior Planning and Development Officer, Gilbert Quashie- Sam, Planning and Development Officer, entered the meeting at 1:00 p.m. 142/10 Councillor Long moved the meeting recess to hear the public hearing scheduled for 1:00 p.m. CARRIED PUBLIC HEARING Time: 1:01 p.m. 143/10 Councillor Painter moved the meeting back in session. CARRIED Time: 1:25 p.m. REZONING CR — DC3 3.3 RedesiLrnation from Country Residential "CR" to Direct Control "DC" District (DC3) — Golden Acres Honey Ltd NE 1-32-24-W4 (Lot 4, Plan 9712479) 144/10 Councillor Hoppins moved that Council give second reading of Bylaw 1603 to amend the Land -Use Bylaw by re -designating Lot 4, Plan 9712479 (Part of NE 1-32-24-W4) from Country Residential (CR) to Direct Control (DC3). CARRIED 145/10 Councillor Long moved that Council give third reading of Bylaw 1603. CARRIED Ron Belt, Jerry Brett and Gilbert Quashie-Sam left the meeting at 1:26 p.m. SUNNYSLOPE HALL 7.11Sunnyslope Hall Request for Operational Funding 146/10 Councillor Wittstock moved this agenda item be lifted from the table. CARRIED 147/10 Councillor Long moved that Council direct Administration to send a response letter advising that Recreation Grants payable to Community Page 6 of 9 Initial: COUNCIL MEETING MINUTES MARCH 30, 2010 Halls will be under consideration at the June 2010 Strategic Planning Session. CARRIED POLICY 13-18 7.13 Amendments to Policy #13-18 — Road Proiect Agreements 148/10 Councillor Hoppins moved that Council approve amended Policy #13-18 as presented. CARRIED LTR OF SUPPORT 7.14 Letter of Support Request — Linden Pathway Proiect 149/10 Councillor Long moved that Council direct Administration to provide a letter of support for the proposed Linden Pathway Project. CARRIED IDP COMMITTEE 7.15 Inter -Municipal Development Plan (IDP) Committee 150/10 Reeve Calhoun moved that Council appoint Councillor Painter and Councillor Long to the IDP Committee. CARRIED FIRE GUARDIANS 7.16 Fire Guardians 2010/2011 151/10 Councillor Keiver moved that Council appoint the following Fire Guardians for the 2010/2011 year: • Three Hills Fire Department: Art Creaser, Don Richards & Bob Leuf. • Acme Fire Department: John Schmidt, Rob Schmidt, Sue Schmidt & Tim Brown. • Carbon Fire Department: Todd Somers, Kerry Morgan, Don Appleyard, Leigh Somers, Jody Kranzler & Jeremy Kranzler. • Linden Fire Department: Jeremy Regehr, Robin Boese, Mike Barkman, Karl Klassen, Dalin Reimer, Erl Reimer, Jeff Schartner, Mike Ratzlaff, Sid Toews, Stan Wiebe, Scott Regehr, Darin Wiebe, Eldo Toews, Shawn Klassen, Gene Isaac, Jon Baerg, Gene Reimer, Kevin Klassen & Brian Klassen. • Torrington Fire Department: Mike Bauer, Jeff Miller, Jeff Bauer, Stan Martin & Howard Vickerman. • Trochu Fire Department: Lawrence Hogg, Richard Hoppins & Al Adam. • Kneehill County: ESO Niall Sharpe, ESAA Tara Lammle, Peace Officers Will Scott, Jamie Erickson & Jeff Munro. Kneehill County Councillors & CAO Kevin Miner by virtue of position. CARRIED COMM REPORTS 8.0 Council and Committee Reports Page 7 of 9 Initial: COUNCIL MEETING MINUTES MARCH 30, 2010 DDSWMA 8.1 Drumheller & District Solid Waste Management Association — Councillor Long reviewed the letter from Alberta Recycling Management Authority providing an update on the temporary change to Alberta's paint recycling program due to the downturn of the economy. The main change is a reduction of 15% to the incentive payments made to processors and a recommendation that municipalities work with their registered processors and with each other to find ways to minimize the financial impact. 152/10 Councillor Long moved that Kneehill County send a letter, signed by Reeve Calhoun, to MLA Richard Matz with a copy to Alberta Environment, expressing concern with the change to Alberta's Paint Recycling Program. CARRIED DRUM POLICING 8.2 Drumheller Municipal Policing - written report by Councillor Holsworth on the March meeting. FCSS 8.3 Kneehill Regional FCSS - written report by Councillor Painter on the March 18, 2010 meeting. RATEPYR DINNER 8.4 Dinner Meeting Prior to Ratepayer Meetings 153/10 Councillor Hoppins moved that Council authorize Council meeting for dinner prior to the upcoming ratepayer meetings. CARRIED ADMIN LAW COURSE 8.5 Administrative Law II — Councillor Hoppins provided a written report on the Administrative Law Course held on March 25' & 26th CAN BADLANDS 8.6 Canadian Badlands Ltd. — Councillor Long gave a verbal report updating Council on the Canadian Badlands Annual General Meeting. • Financial Statement and Annual Report available upon request. • Change of Bylaws — President may be elected or non -elected official. • Budget of $15 million. RMRF SEMINAR 8.7 Reynolds Mirth Richards Farmer (RMRF) Law Seminar — Councillor Long reported on the March 26t RMRF Law Seminar. KAS 8.8 Kneehill Ambulance Society WAS) - Reeve Calhoun updated Council on the March meeting . • Office Administrator tendered resignation for the end of June. • Board Members met with Alberta Health officials on March 29th and were given a Strategic Plan to provide comments and input. • Discussion regarding the purpose and need of having a municipal board. To be brought to the April 13th meeting for further discussion. Page 8 of 9 Initial: COUNCIL MEETING MINUTES MARCH 30, 2010 154/10 Councillor Long moved that Council receive the Committee Reports as presented. CARRIED CORRESPONDENCE 9.0 Correspondence Report Direction of Council: Respond to Three Hills School Grad invitation that Reeve or designate will attend. 155/10 Councillor Wittstock moved that Council receive the Correspondence report. CARRIED BUSINESS REPTS 10.0 Business Pending and Summary Reports Summer Council meeting schedule as per motion 110/07 was discussed and amended. 156/10 Councillor Painter moved that Council approve scheduling the summer Council meetings for July 6th, July 27th, August 17th, and 31St with the regular meeting schedule commencing on September 14th CARRIED 157/10 Reeve Calhoun moved that Council receive the Business Pending and Summary reports as presented. CARRIED IN CAMERA 11.0 In Camera 158/10 Councillor Holsworth moved the meeting go in camera at 2:35 p.m. CARRIED 159/10 Councillor Keiver moved the meeting rise from in camera at 3:00 p.m. CARRIED 11.1 Motions from In Camera There were no motions arising from the In Camera session. ADJOURNMENT Adjournment The meeting adjourned at 3:00 p.m. Reeve CAO Page 9 of 9 Initial: