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Home My WebLink About2010-01-12 Council MinutesPRESENT COUNCIL MEETING MINUTES JANUARY 12, 2010 MINUTES OF THE JANUARY 12, 2010 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Division No. 5 Division No. 3 Division No. 1 Division No. 4 Division No. 6 Carol Calhoun, Reeve Bob Long, Deputy Reeve Jerry Wittstock, Councillor Brian Holsworth, Councillor Glen Keiver, Councillor Ken Hoppins, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long ABSENT: Division No. 7 Bobby Painter, Councillor Reeve Calhoun in the Chair CALL TO ORDER Reeve Calhoun called the meeting to order at 8:33 a.m. AGENDA 1.0 Adoption of Agenda The following amendments were made to the agenda: Additions: Under New Business • 7.5 Ratepayer Meetings • 7.6 County Newsletter • 7.7 County Burning Concern • 7.8 Olympic Torch Relay Under Council & Committee Reports • 8.3 Kneehill Regional Water Services Commission • 8.4 Covenant Health St. Mary's Health Care Centre Invitation • 8.5 Canadian Badlands Ltd • 8.6 Inter -municipal Assessment Review Board 1/10 Councillor Holsworth moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the December 21, 2009 Regular Council Meeting Minutes Page 1 of 7 Initial: COUNCIL MEETING MINUTES JANUARY 12, 2010 Amendment: List the Councillor attendees for the Bill 50 presentation in Clearwater County (Reeve Calhoun, Councillor Hoppins, Councillor Long) Councillor Hoppins moved approval of the December 21, 2009 Regular 2/10 Council Meeting Minutes as amended. CARRIED FINANCIAL 5.0 Financial Reports There were no financial reports presented. OLD BUSINESS 6.0 Business Arising from the Previous Meeting KRWSC RFP 6.2 Management Services Proposal to Kneehill Regional Water Services Commission (KRWSQ Councillor Hoppins moved that Council direct Administration to submit a 3/10 proposal to the Kneehill Regional Water Services Commission for the provision of management services. CARRIED TCA UPDATE 6.3 Tangible Capital Assets Update 4/10 Councillor Wittstock moved that Council receive the Tangible Capital Assets Update as information. CARRIED NEW BUSINESS 7.0 New Business STRAT PLAN 7.1 Strategic Plan Update 5/10 Councillor Long moved that Council receive the Strategic Plan Update as information. CARRIED RECESS The meeting recessed from 8:55 a.m. until 9:03 a.m. Present when the meeting reconvened were Rob Mayhew, Director of Operations, Brandy Hay, Operations Executive Assistant, and Lorna Yost, Operations Assistant. Reeve Calhoun welcomed Lorna Yost to her new position at Kneehill County and introductions were made. Lorna Yost left the meeting at 9:05 a.m. 4.0 Operations OPERATIONS RPT 4.1 Operations Summary Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following issues were also discussed: Page 2 of 7 Initial: COUNCIL MEETING MINUTES JANUARY 12, 2010 2010 Road Projects will be presented at the January 26th Council meeting. Swalwell water wells — Direction: Legal representation to draft a caveat to be placed on the land in case Kneehill County ever requires access to the wells. Debi Moon entered the meeting at 9:20 a.m. • Keiver's Lake Recreation Area — confirmed that the Town of Three Hills partnering with the County for funding from the Municipal Sponsorship Program 2009 for the development of playground facilities. • Grainger Water Service Area — Ribbon Cutting scheduled for Thursday, April 1 st, 2010. 6/10 Councillor Hoppins moved that Council approve the Operations Report. CARRIED Brandy Hay left the meeting at 9:23a.m. NEW BUSINESS 7.0 New Business Continued POLICY 14-12A 7.2 Policy 14-12A: Post Construction Connecting to a Waterline: When a Waterline Must be Extended Councillor Wittstock moved that Council direct Administration to draft a 7/10 clarifying amendment to Policy #14-12A, based on the discussion by Council. CARRIED The meeting recessed from 9:50 a.m. until 10:00 a.m. RMRF SEMINAR 7.3 Reynolds Mirth Richards Farmer Annual Law Seminar 8/10 Councillor Wittstock moved that Council authorize the attendance of any Councillor wishing to attend the RMRF Annual Law Seminar. CARRIED STARLANU H2O 7.4 Starland Countv Request — Kirkpatrick Water Extension Connection 9/10 Councillor Long moved that Council give formal written permission to Starland County to proceed to negotiate for the required land agreement. CARRIED NEWSLETTER 7.6 County Ratepayer Newsletter 10/10 Councillor Holsworth moved that Council schedule the first week of March 2010 for distribution of the Ratepayer Newsletter. CARRIED Page 3 of 7 Initial: COUNCIL MEETING MINUTES JANUARY 12, 2010 RATEPAYER MTGS 7.5 Kneehill County Ratepaver Meetings 2010 11/10 Councillor Keiver moved that Council schedule the 2010 Ratepayer Meetings for March 30th in Linden and March 31St in Three Hills. CARRIED Niall Sharpe, Emergency Services Officer for Kneehill County, entered the meeting at 10:25 a.m. BURNING CONCERN 7.7 Kneehill County Burning Concern Councillor Long requested information on the building demolition material being burned in a ratepayer's pit located close to the Town of Three Hills explaining he had received several complaints from Town residents regarding air quality. Niall Sharpe explained that while Kneehill County has no jurisdiction to enforce or control the burning of illegal substances as this is under the auspices of Alberta Environment, attempts have been made to shut it down and no further burning permits will be issued. Niall will contact Alberta Environment and will provide an emergency Alberta Environment telephone number for concerns on a 24/7 basis which can be given to anyone having concerns. Direction: to investigate amending the Kneehill County Fire Bylaw to restrict burning within a certain distance to an urban centre based on the prevailing winds. Mr. Len Woffendon entered the meeting at 10:25 a.m. OLD BUSINESS 6.0 Business Arising from Previous Minutes Continued 6.1 Fire Invoice 200900911 - $2500 FIRE INVOICE Mr. Woofendon made a presentation to Council disputing Fire Invoice # 200900911, in the amount of $2500, issued by Kneehill County for the Acme Fire Department extinguishing a fire in his fire pit that he claimed was not burning. Niall Sharpe explained that as part of the Kneehill County/Acme Fire Agreement, Acme uses the County's system for burning permits and the County handles the invoicing. IN CAMERA 12/10 Reeve Calhoun moved the meeting go in camera at 10:45 a.m. CARRIED Debi Moon and Len Woofendon left the meeting at this time. 13/10 Councillor Hoppins moved the meeting rise from in camera at 11:20 a.m. CARRIED Debi Moon and Len Woofendon re-entered the meeting at this time. Page 4 of 7 Initial: COUNCIL MEETING MINUTES JANUARY 12, 2010 14/1 0 Councillor Holsworth moved that Council amend Fire Invoice 200900911 to reflect a total duration of 1.5 hours, a fine of $100 and the use of only 2 fire vehicles resulting in a total invoice of $1300. CARRIED Len Woofendon left the meeting at 11:25 a.m. 15/10 Councillor Wittstock moved that Council direct Administration to investigate if the fire agreements need to be amended so that any fire incidents occurring within the boundaries of the urban municipalities are to be billed by the involved urban municipality, not Kneehill County. CARRIED Niall Sharpe left the meeting at 11:26 a.m. Councillor Keiver left the meeting at 11:28 a.m. 7.0 New Business Continued TORRINGTON 7.8 Olympic Torch Relay Torrington TORCH RELAY Administration was directed to send a thank you to the volunteers of the Torrington Olympic Torch Relay Committee, care of Randy Marsh, for the effort extended in organizing this community event. The meeting recessed from 11:30 a.m. until 12:45 p.m. COUNCIL REPTS 8.0 Council and Committee Reports Continued DR R&R 8.1 Doctor Recruitment & Retention Committee — written report by Councillor Long on the January 7, 2010 Special Meeting which announced the closure of the medical practices for Dr. Husband and Dr. Swinton effective May 30th, 2010. CAN BADLANDS 8.5 Canadian Badlands 16/10 Councillor Long moved that Kneehill County support the Canadian Badlands application for a Municipal Excellence Award, providing the submission is completed by Canadian Badlands. CARRIED KAS 8.2 Kneehill Ambulance Society - verbal report by Reeve Calhoun regarding the proper procedure to follow when selling municipal assets. ST MARY'S 8.4 Covenant Health St. Mary's Health Care Centre — Reeve Calhoun reported an invitation had been received to participate in a community meeting in Trochu to discuss a Covenant Rural Health Strategy Initiative. Page 5 of 7 Initial: COUNCIL MEETING MINUTES JANUARY 12, 2010 Reeve Calhoun moved that Council authorize the attendance of Councillor 17/10 Long, Chairperson of the Doctor Recruitment & Retention Task Force, at the February 2r'd, 2010 Covenant Rural Health meeting. CARRIED ARB 8.6 Inter -municipal Assessment Review Board Appointment Councillor Holsworth moved that Council approve the appointment of 18/10 Murray Woods as a Kneehill County representative on the Inter -municipal Assessment Review Board. CARRIED Direction: Administration to arrange for training and to send a letter thanking Murray Woods for letting his name stand to serve on this board. KRWSC 8.3 Kneehill Regional Water Services Commission (KRWSQ — written report by Councillor Wittstock: • Reviewed the budget, 2010 deficit and the accumulated debt and the proposal for payment of both. • Service Agreement with the Town of Drumheller approved. • Next meeting February 25tH • Reeve Calhoun offered congratulations, on behalf of Council, on Councillor Wittstock's new position as Chairman of the KRWSC. 19/10 Councillor Hoppins moved that Council accept the Council and Committee reports. CORRESPONDENCE 9.0 Correspondence Report 20/10 Councillor Long moved that Council receive the Correspondence report. CARRIED BUSINESS REPTS 10.0 Business Pending and Summary Reports 21/10 Councillor Hoppins moved that Council receive the Business Pending and Summary Reports as presented. CARRIED IN CAMERA 11.0 In Camera 22/10 Councillor Wittstock moved the meeting go in camera at 1:30 p.m. CARRIED Mike Morton, Director of Financial Services, entered the in camera session at 1:31 p.m. and left at 2:25 p.m. Rob Mayhew entered the in camera session at 2:30 p.m. and left at 3:45 p.m. 23/10 Councillor Long moved the meeting rise from in camera at 3:45 p.m. Page 6 of 7 Initial: COUNCIL MEETING MINUTES JANUARY 12, 2010 CARRIED Laurie Watt, Assistant CAO, left the meeting at 3:46 p.m. ADJOURNMENT Adlournment The meeting adjourned at 3:50 p.m. Reeve CAO Page 7 of 7 Initial: