HomeMy WebLinkAboutPost-Meeting Agenda Package - CM_Jun24_2025COUNCIL MEETING POST-MEETING AGENDA
Tuesday, June 24, 2025, 8:30 a.m.
1600 2nd Street NE
Three Hills, AB T0M 2A0
https://www.youtube.com/@kneehillcounty48
Pages
1.Call Meeting to Order
1.1 Agenda
1.1.1 Additions to the Agenda
1.1.2 Adoption of the Agenda
2.Approval of Minutes
2.1 Regular Council Meeting Minutes of June 10, 2025 3
3.Appointments
3.1 Delegation- FCSS 2024 Annual Report 7
Time: 8:30 a.m.
Presenter: Shelley Jackson-Berry
3.2 Delegation- Nathan & Tina Bjorn 18
Time: 11:30 a.m.
4.Infrastructure- Roads/Bridges/Water/Wastewater/Environment
No Report
5.Community Services
5.1 Planning
5.1.1 Bylaw 1922, Redesignation from HR to HC 22
5.1.2 Request to Waive Fees – Torrington Tourism Action Society 28
5.2 Agricultural Service Board & Parks
No Report
5.3 Protective Services
No Report
5.4 Economic Development
5.4.1 Housing and Service Needs Estimation 33
6.Corporate Services
6.1 2026 Budget Guidelines 38
7.Legislative Services
7.1 Election 2025- Special Ballots 42
7.2 Trochu Arboretum Flower Show 2025 53
7.3 Council Remuneration Review 57
8.Disposition of Delegation & Public Hearing Business
8.1 Kneehill Regional FCSS, 2024 Annual Report 59
8.2 2025 Residential Water Leak Concern 61
9.Council and Committee Reports 63
9.1 Police Advisory Committee 64
9.2 Community Futures Wildrose
9.3 Kneehill County Agricultural Service Board
10.Council Follow-Up Action List 66
11.Closed Session
12.Motions from Closed Session
13.Adjourn
Page 2 of 68
__________Initials
1
Kneehill County
Regular Meeting of Council
Minutes
June 10, 2025, 8:30 a.m.
1600 2nd Street NE
Three Hills, AB T0M 2A0
Council Present: Faye McGhee, Deputy Reeve
Debbie Penner, Councillor
Jerry Wittstock, Councillor
Carrie Fobes, Councillor
Laura Lee Machell-Cunningham, Councillor
Wade Christie, Councillor
Kenneth King, Reeve
Staff Present: Mike Haugen, Chief Administrative Officer
Mike Ziehr, Director of Infrastructure
Kevin Gannon, Director of Community Services
Theresa Cochran, Director of Corporate Services
John McKiernan, Manager of Utilities
Barb Hazelton, Manager of Planning and Development
Brandy Morgan, Planning and Development Officer
Carolyn Van der Kuil, Legislative Services Manager
Wendy Gerbrandt, Economic Development Manager
_____________________________________________________________________
1. Call Meeting to Order
Reeve King called the meeting to order at 8:30 a.m.
1.1 Agenda
1.1.1 Additions to the Agenda
Additions under Council & Committee Reports
9.1 FCM Report
1.1.2 Adoption of the Agenda
Resolution: 191/25
Moved by: Councillor Christie
That Council approve the agenda as amended.
CARRIED UNANIMOUSLY
Page 3 of 68
June 10, 2025
__________Initials
2
2. Approval of Minutes
2.1 Regular Council Meeting Minutes of May 27, 2025
Resolution: 192/25
Moved by: Deputy Reeve McGhee
That Council approves the adoption of the minutes of the May 27, 2025, Regular
Meeting of Council, as presented.
CARRIED UNANIMOUSLY
4. Infrastructure- Roads/Bridges/Water/Wastewater/Environment
4.1 Increased Water Volume Request
Resolution: 193/25
Moved by: Deputy Reeve McGhee
That Council accept the water model results as presented and approve the
application for increased water flow to a maximum of 8 imperial gallons per
minute for the property located at SW 28-29-25 W4.
CARRIED
5. Community Services
5.1 Planning
5.1.1 Bylaw 1918 Redesignation – Agriculture to Local Rural Commercial
Resolution: 194/25
Moved by: Councillor Penner
That Council move second reading to Bylaw 1918, for the purpose of
Amending Land Use Bylaw 1808 by redesignating 4 acres +/- on a portion of
SW 29-31-24 W4, Plan 9410761, Lot 1 from Agriculture District to Local Rural
Commercial District.
CARRIED
Resolution: 195/25
Moved by: Deputy Reeve McGhee
That Council moves third and final reading to Bylaw 1918, for the purpose of
Amending Land Use Bylaw 1808 by redesignating 4 acres +/- on a portion of
SW 29-31-24 W4, Plan 9410761, Lot 1 from Agriculture District to Local Rural
Commercial District.
CARRIED
Page 4 of 68
June 10, 2025
__________Initials
3
7. Legislative Services
7.1 Seniors Outreach Community Buses
Resolution: 196/25
Moved by: Deputy Reeve McGhee
That Council approve a $2,000 donation in 2025 and make two subsequent
payments of $2,000 in 2026 and 2027 to Seniors Outreach for advertisements on
their buses, with funds to come from the approved operating budget.
CARRIED UNANIMOUSLY
9. Council and Committee Reports
Resolution: 197/25
Moved by: Deputy Reeve McGhee
That Council accepts for information the Council & Committee Report, as presented:
2025 Federation of Canadian Municipalities Conference
CARRIED UNANIMOUSLY
3. Appointments
3.1 Delegation- Regional Business Support Network
The Chair called for a recess at 9:42 a.m. and called the meeting back to order at
10:02 a.m. with all previously mentioned members present.
Michelle McFadden provided Council with an overview of the Regional Business
Support Network.
8. Disposition of Delegation & Public Hearing Business
8.1 Rural Business Support Network
Resolution: 199/25
Moved by: Councillor Fobes
That Council receive for information the presentation provided by The Rural
Business Support Network.
CARRIED UNANIMOUSLY
Page 5 of 68
June 10, 2025
__________Initials
4
10. Council Follow-Up Action List
Resolution: 198/25
Moved by: Councillor Christie
That Council receive for information the Council Follow-Up Action List as presented.
CARRIED UNANIMOUSLY
11. Closed Session
Resolution: 200/25
Moved by: Councillor Fobes
That this meeting goes into closed session at 10:34 a.m. for the following reason(s):
Intergovernmental Relations (FOIP-Section 21)
CARRIED UNANIMOUSLY
12:16 p.m. - meeting recessed to allow return of public.
12:16 p.m. - meeting resumed.
Resolution: 201/25
Moved by: Councillor Cunningham
That Council return to open meeting at 12:16 p.m.
CARRIED UNANIMOUSLY
13. Adjourn
The meeting adjourned at 12:17 p.m.
Kenneth King, Reeve Mike Haugen, CAO
Page 6 of 68
APPOINTMENTS
Page 1 of 1
Version: 2022-02
4ubject: FCSS 2024 Annual Report
Meeting Date: Wednesday, June 25, 2025
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
ATTACHMENTS:
Delegation Request Form
Annual Report and Letter
Shelley Jackson-Berry, Director of Kneehill Regional Family and Community Support Services
(KRFCSS), will present the 2025 FCSS Annual Report to Council at 8:30 a.m.
APPROVAL(S):
☒
Page 7 of 68
Delegation Request Form
Please submit completed form to
carolyn.vanderkuil@kneehillcounty.com
This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of
Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of
this information, please contact the FOIP Coordinator at 403-443-5541.
Regular Council Meeting Date & Time:
GUIDELINES
• Presentations are not to exceed 15 minutes, including questions, unless permitted by Council.
• The Delegation Request Form and related documents will become part of the public record and
will be released/published in the agenda and minutes and will be made available to the pubic in
a variety of methods.
• Persons interested in requesting a presentation to Kneehill County Council must supply all
pertinent information including handouts, PowerPoint Presentations no later than 4:00 p.m. on
the Wednesday prior to the scheduled Tuesday meeting. If your material is not published in the
agenda, bring ten (10) copies with you to the meeting. Note: distributed documents will
become part of the public record.
• The County’s Council meetings are video recorded and live-streamed on the County’s website.
• Kneehill County Council values respectful and constructive proceedings. All presenters are
expected to engage with Council, staff, and other attendees in a courteous manner.
Disrespectful or inappropriate behaviour will not be tolerated and may result in the Chairperson
concluding the presentation. The Chairperson may also direct anyone causing a disturbance or
acting improperly to leave the meeting.
• The purpose of a delegation is to provide information to Council. The delegation is not intended
to be a “back and forth” engagement or to function as a “question period”.
PRESENTER DETAILS
MEETING DETAILS
Shelley Jackson-Berry
Kneehill Regional FCSS
June 24, 2025 @ 8:30 a.m.
Page 8 of 68
Delegation Request Form
Please submit completed form to
carolyn.vanderkuil@kneehillcounty.com
This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of
Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of
this information, please contact the FOIP Coordinator at 403-443-5541.
PRESENTATION TOPIC
Will the presentation require PowerPoint facilities? Yes No
The topic of the discussion is (be specific, provide details, and attach additional information, if
required so that all necessary details may be considered.):
PURPOSE OF PRESENTATION
☐ Information Only ☐ Request Action/Support ☐ Request Funds ☐ Other
Desired Resolution (What is the decision you are asking to make?)
• Have you included all attachments?
• Does your summary contain all pertinent information?
• Have you provided enough information to enable Council to make an informed decision?
• Have you reviewed your presentation to ensure that it will fit within the specified timelines?
Highlights from the Kneehill Regional FCSS 2024 annual report will be shared. As
well, an update from our organization which will include a summary of social well-being
trends we are seeing in the Kneehill area.
Page 9 of 68
779 – 2 Street N.E. Box 400 Three Hills, AB T0M 2A0
Tel: (403) 443-3800 Email: Shelley@krfcss.com
May 26, 2025
Dear Kneehill County Council:
RE: 2024 Kneehill Regional Family & Community Support Services Annual Report
Attached please find an electronic copy of the Kneehill Regional Family & Community
Support Services (FCSS) 2024 Annual Report. This document is a summary of the
program’s 26th year of operation. The Kneehill Regional FCSS Board hopes this review
provides adequate information regarding the services and supports provided to your residents
to enhance personal, family and community well-being over the last year.
As arranged, Shelley Jackson-Berry, our director, will be coming to do a short presentation to
Kneehill County Council on June 24 at 8:30 a.m. If you have any questions or comments
that you would rather have me address, please do not hesitate to contact me at 403-443-0285.
Kind Regards,
Kenneth King, Chairperson
Kneehill Regional FCSS Board
Page 10 of 68
Annual
REPORT
2024
Page 11 of 68
Record Demand for Tools for School Program
The Kneehill Tools for School Program saw its highest participation
since inception, with 68 backpacks requested—a clear indicator of
the financial pressures faced by local families. This surge in demand
highlights the vital role the program plays in helping students start
the school year prepared and confident.
Volunteer Engagement on the Rise
In 2024, volunteer involvement grew, with a 14% increase in the
number of volunteers and a 54% increase in total volunteer hours in
those supporting our programs or the one we fund. This change is
suggesting that volunteers are dedicating more time to their roles
and their communities.
TRENDS IN
2024
Empowering Caregivers: Parenting Education Expanded in 2024
Kneehill Regional FCSS increased their parent education
programing in 2024 hosting six unique parenting education
sessions, reaching a total of 77 parents. These sessions empowered
caregivers with knowledge on communication, discipline, emotional
regulation, and more.
Referrals Trend to Financial Hardship
The most common client referrals were made to Alberta Supports
and local food banks, highlighting ongoing financial challenges faced
by many area residents. This trend suggests a growing need for basic
needs assistance and emphasizes the importance of accessible
community support services.
Page 12 of 68
FINANCIAL OVERVIEW
PROGRAM IMPACT
Page 13 of 68
SUPPORTING
INDIVIDUALS
THE DIFFERENCE FCSS MAKES
Summer Camp
Family Wellness
Program
2
Family Wellness Workers
104
ongoing clients
47
single session Community
Volunteer Income
Tax Program
376
Tax Returns
11
Volunteers
$ 2,826,713.44
in credits, benefits
and
refunds for
CVITP clients
Kneehill Community
Support Coach
150
participants
10
children/youth/family
programs
5
communities
149
sessions
Personal Wellbeing
Programs
3
programs
60
participants
94.7 % of 696 respondents enhanced their resilience, self-esteem, competence,
optimism, engagement, autonomy, meaning/purpose or capacity to meet their needs.
97 % of 395 respondents felt supported by staff as well as the programs and services
they participated in and that their social connections were enhanced.
91.2 % of 821 children and youth felt supported and developed interpersonal
competencies.
Community Volunteer Income Tax Program, Just in Case, Benefits and Forms Support,
Rainbows Summer Camp, Kneehill Community Coach Programs, Seniors Resource Bags
for CVITP Clients, Kneehill Family Wellness Workers, Seniors Outreach
Connecting
Through Art
Page 14 of 68
SUPPORTING
FAMILIES
Trochu Men, Kids and Mayhem Tools for School Volunteers
Tools for School
68
Backpacks distributed
7
volunteers
Kneehill Family and
Marriage Counselling
28
Families
14
Couples
Family Programs
3
programs
337
participants
92.1% of 252 caregivers reported improved family communication and parenting skills.
Triple P FearLess, True Parenting, Tools for School, Men, Kids and Mayhem, Kneehill
Family and Marriage Counselling
Family Easter Egg Hunt Volunteers
Page 15 of 68
210
Kneehill Community
Services Directories
distributed
284
referrals made to
outside resources
65
agencies gathered to
share information and
supports to best serve
area residents
(Kneehill Interagency)
979
attended resource fairs
to create awareness of
services and supports
available
13
Volunteer Kneehill
Nominations
were received
SUPPORTING
COMMUNITY
96.3% of 54 respondents felt connected to community resources.
95.8% of 72 agencies reported feeling more informed, having stronger relationships
with other agencies, leading to better serving Kneehill area residents.
Three Hills Community
Discovery Night
2024 Volunteer Nomination
Finalists
Volunteer Forum
Central Alberta Child
Advocacy Centre Presentation
Dementia Experience
Kneehill Interagency, Community Discovery Nights (Three Hills, Trochu, and Acme), Rural
Mental Health, Volunteer Week, Volunteer Nominations, Volunteer Kneehill, Volunteer
Newsletter, Volunteer Forum, Kneehill Community Services Directory,
Information/Referral, Dementia Friendly Communities, Community Connection and
Collaboration, Family Violence AwarenessPage 16 of 68
KNEEHILL REGIONAL FCSS
BOARD AND STAFF
CONTACT US
KNEEHILL REGIONAL FCSS
779 2ND ST NE, BOX 400
THREE HILLS, AB T0M 2A0
WWW.KRFCSS.COM
403-443-3800
Kneehill Regional FCSS is made up of one (1) councillor from
each our participating municipalities.
BOARD MEMBERS
JANUARY - NOVEMBER
Kenneth King - Kneehill County (Chairperson)
Sonia Ens - Village of Linden (Vice Chairperson)
Jason Bates - Village of Acme
Jaime Martel - Town of Trochu
Trina Anderson- Village of Carbon
Marilyn Sept - Town of Three Hills
NOVEMBER - DECEMBER
Kenneth King - Kneehill County (Chairperson)
Jaime Martel - Town of Trochu (Vice Chairperson)
Jason Bates - Village of Acme
Trina Anderson- Village of Carbon
Marilyn Sept - Town of Three Hills
Heather Sweetman - Village of Linden
STAFF
Shelley Jackson-Berry - Director
Angie Stewart - Program Coordinator
Yvonne Wilson - Family Wellness Worker (Three Hills and Carbon)
Keara McGhee (January - August) - Family Wellness Workers
(Acme, Linden and Trochu)
Kaylee Schultz (August - December)- Family Wellness Workers
(Acme, Linden and Trochu)
Michaela Clark - Community Support Coach
Rochelle Christie - Community Volunteer Income Tax Program Coordinator
Marsha Klassen - Program Assistant
Page 17 of 68
APPOINTMENTS
Page 1 of 1
Version: 2022-02
Subject: Delegation- Nathan & Tina Bjorn
Meeting Date: Tuesday, June 24, 2025
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
ATTACHMENTS:
Delegation Time @ 11:30 a.m.
Delegation Request Form is Attached
APPROVAL(S):
☒
Page 18 of 68
Page 19 of 68
Page 20 of 68
Attachment “A”
Background
During the billing process for the February 1 – March 31, 2025, period, Administration staff
identified unusually high water consumption on one water meter. As part of standard
procedures, the Utility department foreman was notified. He visited the property to inform the
resident of the high recorded water usage. At that time, 1,077.70 cubes of water had been
recorded as used on the municipal water meter for the billing period. During the notification, the
resident indicated they had already investigated the issue, discovered an animal water trough
overflowing on the private side of the water service connection, and shut off the water.
Financial Implication
The billed amounts were 1,077.70 m3 and 475.40 m3, totaling 1,553.10 m3. The property
owner's average water consumption is 62.22 m3 per billing cycle, and 1,428.66 m3 has been
identified as above-average usage. The total cost to the resident for excess consumption is
$5,786.07.
In addition, penalties of $66.40, related to the February 1 – March 31 billing, have been
incurred.
Page 21 of 68
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Request to Amend Land Use Bylaw 1808 – Bylaw 1922 HR to HC
Meeting Date: Tuesday, June 24, 2025
Prepared By: Brandy Hay-Morgan, Planning & Development Officer
Presented By: Brandy Hay-Morgan, Planning & Development Officer
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☒
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- Municipal Government Act, Alberta Utilities Commission Act, Alberta Environmental
Protection and Enhancement Act
Municipal Government Act Section 216 Public Hearings, Section 606 Requirements for Advertising
Council Bylaw/Policy (cite)- Bylaw 1772 Advertising Bylaw, Land Use Bylaw 1808, Municipal
Development Plan 1905
BACKGROUND/PROPOSAL
Torrington Tourism Action Society (also known as Torrington Gopher Hole Museum) is the current
landowner of NE 34-32-26 W4, Plan 6820 GY, Blk 8, Lot 8, and is applying to redesignate the entire
parcel (392.48 square meters) that the museum sits on. The property's current zoning is Hamlet
Residential; to facilitate a new building, the parcel needs to be redesignated to Hamlet Commerc ial to
allow for a museum (section 95, u).
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The proposed site is at 202 First Street South in the Hamlet of Torrington, which can be accessed via
First Street South. The applicants are working towards securing a new building for the World-Famous
Gopher Hole Museum, but due to the parcel's current zoning (HR), a new building cannot be permitted for
this use.
The Planning and Development Department intends to complete a blanket rezoning of the pr operties in
our hamlets to ensure zoning aligns with current uses when the Land Use Bylaw 1808 is reviewed.
However, due to the applicant's timeline, the redesignation must be addressed before our Land Use
Bylaw review begins.
Notices are a requirement of Section 606 of the Municipal Government Act (MGA). They must be done by
an advertised method in accordance with Kneehill County Bylaw 1772: Advertising Bylaw, which notes
the Three Hills Capital and Kneehill County website as our official means for notific ation.
As part of our process, we continue to mail notices to adjacent landowners and referral agencies within
one mile of the site who could be considered potentially affected parties . The internal Kneehill County
departments are included in the agency r eferral. Residents and landowners within a mile radius will
receive the referral notice.
Page 22 of 68
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
A person who claims to be deemed affected must be allowed to be heard by Council. First Reading is
also the mechanism for moving an application into the process.
The uses that can be introduced on the lands for the Hamlet Commercial District have been attached.
FINANCIAL & STAFFING IMPLICATIONS:
The operating budget is not affected. If the projects are successful, additional tax revenue will be included
in our overall assessment.
There are no staffing implications to the recommended motion.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
Bylaw 1922
Hamlet Commercial District
COUNCIL OPTIONS:
1. That Council move First Reading of proposed Bylaw 1922 for the purpose of amending Land
Use Bylaw 1808 by redesignating a portion of the NE 34-32-26 W4, Plan 6820 GY, Blk 8, Lot
8 from Hamlet Residential District to Hamlet Commercial District.
2. That Council move to schedule the Public Hearing, as per Sections 216.4 & 692 of the
Municipal Government Act, to be held on July 22, 2025, at 10:00 a.m.
3. That Council moves to schedule the Public hearing at an alternate date and time.
RECOMMENDED MOTION:
1. That Council move First Reading of proposed Bylaw 1922 for the purpose of amending Land Use
Bylaw 1808 by redesignating a portion of the NE 34-32-26 W4, Plan 6820 GY, Blk 8, Lot 8 from
Hamlet Residential District to Hamlet Commercial District.
2. That Council move to schedule the Public Hearing, as per Sections 216.4 & 692 of the Municipal
Government Act, to be held on July 22, 2025, at 10:00 a.m.
FOLLOW-UP ACTIONS:
Administration will ensure that the required notifications and advertising are made before the public
hearing as per Section 606 of the Municipal Government Act.
APPROVAL(S):
☒
Page 23 of 68
BYLAW NO. 1922
REDESIGNATION FROM HAMLET RESIDENTIAL DISTRICT
TO HAMLET COMMERCIAL DISTRICT
BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AMEND
LAND USE BYLAW NO. 1808
WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, Revised Statutes of Alberta 2000,
as amended, a Municipal Council has the authority to govern and to pass bylaws respecting the
municipality; and
WHEREAS, it is deemed necessary and expedient to amend Bylaw No. 1808 in the manner hereinafter.
NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled, and
under the powers conferred upon it by the Municipal Government Act, RSA 2000, Chapter M-26,
and amendment thereto, enacts as follows:
1. THAT in PART XIV- LAND USE MAPS, the relevant 392.48 square meters of NE 34-32-26 W4,
Plan 6820 GY, Blk 8, Lot 8, shown in the sketch below, will be redesignated from HR –
Hamlet Residential District to HC- Hamlet Commercial District.
Page 24 of 68
2 2
2. EFFECTIVE DATE
(1) This bylaw comes into effect upon third reading.
READ a first time on this 24th day of June, 2025.
Public Hearing Date on this 22nd day of July 2025.
READ a second time on this _____ day of _______________, 2025.
READ a third time and final time of this ______ day of _________________, 2025.
Page 25 of 68
Land Use Bylaw
1808
96
95. HC – Hamlet Commercial District
Purpose
To provide a range of commercial uses within hamlets which caters to the needs of local residents
and the surrounding rural area.
Discretionary Uses
(a) Accessory Use(s)
(b) Auction Mart
(c) Automotive and Recreational Vehicle
Sales and Rentals
(d) Brewery/Distillery & Sales
(e) Bulk Fuel Depot
(f) Campground/RV Park
(g) Car/Truck Wash
(h) Commercial Storage
(i) Community Garden
(j) Community Hall
(k) Day Care Facility, Major
(l) Equipment Rentals
(m) Farm & Industrial Equipment & Machinery
Sales & Service
(n) Funeral Home
(o) Gas Bar
(p) Hotel
(q) Housing, Mixed Use
(r) Liquor Sales
(s) Motel
(t) Motor Vehicle Servicing, Repair & Storage –
Service Station
(u) Museum
(v) Portable Storage Container
(w) Public or Quasi-public Use
(x) Public Utility Building
(y) Recreational, Minor
(z) Recycling Collection Point
(aa) Recycling Depot
(bb) Sign
(cc) U-Pick
(dd) Veterinary Clinic
(ee) Veterinary Hospital
(ff) Warehousing
(gg) Wind Energy Conversion System, Private
(1) Subdivision Regulations
(a) Minimum Lot Area: As required by the Subdivison
Authority
(2) Development Regulations
(a) Maximum Lot Coverage: Sixty Percent (60%)
(b) Maximum Height of any Principal or
Accessory Structure:
12.0 m (39.4 ft.)
Permitted Uses
(a) Accessory Building
(b) Eating and Drinking Establishment
(c) Financial Service
(d) Office
(e) Personal Service Facility
(f) Restaurant
(g) Retail Store
(h) Solar, Private – Ground Mounted
HC
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E
T
C
O
M
M
E
R
C
I
A
L
D
I
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Page 26 of 68
Land Use Bylaw
1808
97
(3) Siting Regulations
(a) Minimum Yard, Front Setback
As required by the
Development Authority
(b) Minimum Yard, Rear Setback As required by the
Development Authority
(c) Minimum Yard, Side Setback 1.5 m (5 ft.)
(d) Notwithstanding Subsection (3)(c), where a firewall is provided, the
minimum Yard, Side Setback may be 0.0 m (0.0 ft.), subject to Building
Code requirements.
(4) Special Requirements
(a) All uses which involve outdoor storage of goods, machinery, vehicles, building
materials, waste materials, etc. shall be screened to the satisfaction of the Development
Authority.
(b) No variance to Yard, Side Setbacks shall be given if the site is located adjacent to
residential district.
(c) Additions to existing structures within setback requirements cannot be extended where
further encroachment would occur without a relaxation.
(d) Front yard setbacks for existing structures may be considered to be conforming, but no
further encroachment may occur without a relaxation.
(5) In addition to the regulations listed above, other regulations may apply. These include Part
VII – General Land Use Regulations, Part VIII – Specific Land Use Regulations, Part IX –
Landscaping, Fencing and Screening, Part X – Parking and Loading Regulations, and Part
XI – Sign Regulations.
Page 27 of 68
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Request to Waive Fees – Torrington Tourism Action Society
Meeting Date: Tuesday, June 24, 2025
Prepared By: Barb Hazelton, Manager of Planning & Development
Presented By: Brandy Morgan, Development Officer
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☒ ☒
☒
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- Master Rates Bylaw, Policy 5-1 Subdivision & Development Fees &
Refunds Policy
BACKGROUND/PROPOSAL
As per the Subdivision & Development Fees and Refunds Policy, Section 5. Fees will be charged as per
the Master Rates Bylaw. Any requests to waive development, subdivision, and/or endorsement fees shall
be dealt with through an application to Council.
The Torrington Tourism Action Society (also referred to as the Torrington Gopher Hole Museum) is a non-
profit organization that needs to replace its current building to continue operating.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
As part of the review of the Land Use Bylaw, the zoning in hamlets is being assessed to ensure that it
aligns with the actual use of the land. Any parcels that need to be revised would have been changed
during this process at no cost to the landowner. This parcel is zoned Hamlet Residential District and has
been flagged to be rezoned to the Hamlet Commercial District to accommodate the museum use.
Unfortunately, the Gopher Hole Museum cannot wait until the Land Use Bylaw review is completed so
they have submitted their application to rezone this property outside of th at process. They have already
lost out on one opportunity to bring in a building that was gifted to them.
Laural Kurta, Director of the Gopher Hole Museum, requests a refund of the $900 redesignation fee and
the $650 subdivision application fee, which were submitted with their application. They would also like to
waive the $300 Subdivision Endorsement Fee required at the end of the subdivision process .
In their Community Grant application from October 2023, the organization identified their primary role as
operating the museum. However, they are currently late in submitting their Community Grant
accountability statement. The required documentation remains outstanding which could render them
ineligible for some forms of County funding.
FINANCIAL & STAFFING IMPLICATIONS:
These fees would be refunded from the GL to which they were allotted. This would not significantly impact
operating revenue and/or staff time.
Page 28 of 68
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Letter of Request
COUNCIL OPTIONS:
1. Council move to refund the redesignation and subdivision fees and waive the endorsement fee
for the Gopher Hole Museum.
2. Council may move to refund the redesignation and subdivision fees and waive the endorsement
fee for the Gopher Hole Museum once they have met their Community Grant accountability
statement.
3. Council move to refund part of the fees.
4. Council move to accept as information.
RECOMMENDED MOTION:
That Council move to refund the redesignation and subdivision fees and waive the endorsement fee for
the Gopher Hole Museum once their Community Grant accountability requirements have been
completed.
FOLLOW-UP ACTIONS:
Administration will ensure that the direction of Council is followed and relayed to the applicant.
APPROVAL(S):
☒
Page 29 of 68
Page 30 of 68
Page 31 of 68
Page 32 of 68
REQUEST FOR DECISION
Page 1 of 3
Version: 2022-02
Subject: Housing and Service Needs Estimation
Meeting Date: Tuesday, March 26, 2024
Prepared By: Wendy Gerbrandt, Manager, Economic Development
Presented By: Wendy Gerbrandt, Manager, Economic Development
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☒ ☒
☒
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL
Economic Development received information from the Rural Development Network (RDN) on May 26 on
an upcoming call for applications to participate in the Alberta Provincial Housing and Service Needs
Estimation.
This report will utilize the term “Housing Insecurity” which refers to various challenges people face in
accessing and maintaining safe, stable, and affordable housing. It may include, but is not limited to,
conditions such as:
High housing costs relative to income
Frequent moves or risk of eviction
Living in overcrowded or substandard housing
Lack of access to long-term, secure housing
Experiencing homelessness or being on the brink of it
A Housing and Service Needs Estimation provides a comprehensive picture of housing insecurity in your
community, which helps to:
- Understand who is experiencing housing insecurity, why they are experiencing housing
insecurity, and how they are experiencing housing insecurity.
- Identify which services are being accessed and which services are missing. Identify where
community resources are most needed.
- It supports policy development, community planning, and collaboration, which helps to: Inform
municipal, provincial, and federal policies and practices on housing, support services, and funding
decisions. Improve organizational planning and program development.
- Develop recommendations for service providers and municipal, provincial, and federal
governments to respond to housing insecurity.
- Enhance collaboration among service agencies and all levels of government. Track progress in
reducing and preventing housing insecurity.
- It influences funding and resource allocation decisions, which helps to: Advocate to provincial and
federal governments and funders for increased funding and resources in responding to housing
insecurity. Secure operational funding to provide community members continued or increased
social and health services. Secure capital funding to increase market and non-market housing
Page 33 of 68
REQUEST FOR DECISION
Page 2 of 3
Version: 2022-02
stock. Elevate and incorporate the voices of community members experiencing housing insecurity
in the efforts to respond to housing insecurity.
Following additional discussions with FCSS and the Kneehill Adult Learning Society (KALS), it was
recognized that this initiative offers a strong opportunity for the Kneehill Region to engage and benefit
through regional collaboration.. A regional assessment has not been previously conducted and would
assist in future policy, fund development, and collaboration. The study would further inform the current
situation and needs within the Kneehill Region. Trochu, in partnership with the RDN, conducted a
housing needs assessment but it does not address the services provided by providers within the
community to address housing security.
It was further determined through discussion and review of prior community reports that the estimation
would be more impactful regionally to gather a holistic perspective of the housing situation and needs
within the Kneehill Regional Partnership (KRP).
The application for the program was due May 30, 2025. Economic Development submitted an application
with the understanding that there is the ability to withdraw from the initiative as there is also no certainty
the application will be accepted by the RDN.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Administration is seeking Council’s endorsement to participate in the Alberta Provincial Housing and
Service Needs Estimation project, in collaboration with the Kneehill Regional Partnership (KRP). The
Economic Development Department is prepared to take on a significant support role —coordinating
survey administration, developing marketing and promotional materials—with the assistance of KALS and
FCSS. This approach would minimize the time commitment required from member municipalities,
focusing their involvement on report input, promotion of the questionnaire, and fulfilling other obligations
outlined by the Rural Development Network (RDN).
Administration had forwarded an email to all members of the KRP indicating that, due to time constraints,
an application was submitted on behalf of the region. The County also requested feedback and
expressions of interest from member communities regarding potential participation. As of the writing of
this RFD, no responses have been received from other KRP members.
Should the KRP wish not to participate, Kneehill County would still like to pursue the opportunity to
partner with KALS and FCSS to undergo the Housing and Service Estimation project. The project is in
alignment with the Economic Development Plan priority to Strengthen Business in addressing housing
needs that affect business retention and attraction.
FINANCIAL & STAFFING IMPLICATIONS:
Staffing time to commit to the project is approximately 4 hours per week from October 2025 to April 2026.
There is no financial commitment to acquire the study. Marketing and promotion costs of the surveys (if
required) could be executed through Kneehill’s existing channels (newspaper, social media, website,
newsletters, etc.) any additional costs would be administered through the Kneehill Regional Partnership
budget.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
Page 34 of 68
REQUEST FOR DECISION
Page 3 of 3
Version: 2022-02
RDN Estimations Info Package 2.pdf
COUNCIL OPTIONS:
That Council may approve Administration to proceed with the Housing and Service Needs Estimation
project alongside the Kneehill Regional Partnership. In the event that the KRP opts out, Administration is
approved to proceed with support from FCSS, KALS, and RDN
That Council may make a motion to accept the Housing and Service Needs Estimation for information.
That Council may make a motion to withdraw the application to the Housing and Service Needs
Estimation.
RECOMMENDED MOTION:
1. That Council motion to Administration to proceed with the Housing and Service Needs Estimation
project.
2. That Council recommend that Housing and Service Needs Estimation project to the Kneehill
Regional Partnership.
FOLLOW-UP ACTIONS:
Administration will forward the project to the Kneehill Regional Partnership and confirm Council’s decision
with the Rural Development Network.
APPROVAL(S):
☒
Page 35 of 68
WHAT IS A PROVINCIAL HOUSING AND SERVICE NEEDS ESTIMATION?
A method of enumerating housing insecurity across Alberta designed to support
communities in understanding to what extent residents are experiencing housing
insecurity.
HOW DOES IT WORK?
It coordinates a network of partner organizations (municipal services, social services,
businesses, etc.) to administer a survey with community members accessing their
services over a 31-day period. The survey covers topics such as basic demographic
information, housing situation, migration patterns, and the kinds of services
community members access. The survey can be completed in person, on paper, or
online via a SurveyMonkey link. Data collected over the 31 days is then analyzed and
collated into a customized community report detailing the housing and service
needs of participating residents for use by the community in their efforts to respond
to housing insecurity.
WHY CONDUCT A HOUSING AND SERVICE NEEDS ESTIMATION?
It provides a comprehensive picture of housing insecurity in your community, which
helps to:
Understand who is experiencing housing insecurity, why they are experiencing
housing insecurity, and how they are experiencing housing insecurity.
Identify which services are being accessed and which services are missing.
Identify where community resources are most needed.
It supports policy development, community planning, and collaboration, which
helps to:
Inform municipal, provincial, and federal policies and practices on housing,
support services, and funding decisions.
Improve organizational planning and program development.
Develop recommendations for service providers and municipal, provincial, and
federal governments to respond to housing insecurity.
Enhance collaboration among service agencies and all levels of government.
Track progress in reducing and preventing housing insecurity.
It influences funding and resource allocation decisions, which helps to:
Advocate to provincial and federal governments and funders for increased
funding and resources in responding to housing insecurity.
Secure operational funding to provide continued or increased social and health
services to community members.
Secure capital funding to increase market and non-market housing stock.
It elevates and incorporates the voices of community members experiencing
housing insecurity in the efforts to respond to housing insecurity.
ALBERTA PROVINCIAL HOUSING & SERVICE NEEDS ESTIMATION
Page 36 of 68
PROJECT TIMELINE
May 1-30
Applications Open
June 15-30
Community Selection
July 22
Project Kick-Off Meeting
August - September
Project Prep Work
October 1-31
Data Collection Period
November-March
Data Entry, Analysis,
and Report Writing
April 2026
Project Wrap-Up
Page 37 of 68
REQUEST FOR DECISION
Page 1 of 4
Version: 2022-02
Subject: 2026 Budget Guidelines
Meeting Date: Tuesday, June 24, 2025
Prepared By: Marika von Mirbach, Manager of Financial Planning
Presented By: Marika von Mirbach, Manager of Financial Planning
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☒ ☒
☒
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)
The County is required under the Municipal Government Act (MGA) to approve both an operating and
capital budget which are balanced and fully funded.
The County is required under the Municipal Government Act (MGA) to prepare three-year operating and
five-year capital forecasts, and for those forecasts to be adopted by Council annually.
BACKGROUND/PROPOSAL
This report was discussed at the June 17, 2025 Committee of the Whole meeting prior to presentation at
today’s Council meeting.
Through the Operating and Capital Budgets and Forecasts, Council sets the County’s priorities for the
upcoming year(s). Administration is requesting Council’s guidance on the preparation of the 2026
Operating and Capital Budget, along with the 2027-2029 Operating Forecast and the 2027-2031 Capital
Forecast.
Operating and Capital Budgets
The combined budget represents a financial plan for the allocation of resources and the levels of services
delivered by the County. It provides staff with both direction and authority, allowing Administration to
collect anticipated revenues and incur approved expenditures. Development of both budget components
is guided by Council’s strategic priorities.
Operating Budget – This portion of the budget covers day-to-day operations and the
maintenance of established service levels. It plays a central role in implementing departmental
business plans and advancing Council’s strategic direction by distributing financial resources
across departments.
Capital Budget – Focused on capital assets and infrastructure, the capital budget supports
service delivery and promotes the County’s long-term sustainability.
Three-Year Operating and Five-Year Capital Forecasts
Developed alongside the annual budget, these forecasts offer a forward-looking perspective on
anticipated plans and needs. While they help inform decision-making, they do not provide Administration
with the approval for financial resources to be expended or revenues to be incurred.
Page 38 of 68
REQUEST FOR DECISION
Page 2 of 4
Version: 2022-02
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Annually, the operating and capital budgets and forecasts are prepared following a similar preparation,
review, approval, and communication process. Underlying assumptions are used to determine the
operating and capital budgets, and forecasts are reviewed, analyzed, and updated with the most current
and relevant information available. The budget is then presented to Council for review, deliberation, and
approval.
Staff will prepare the 2026 Budgets and Forecasts following the guiding principles and other
considerations outlined in this report, or as amended by Council. As in previous years, the budget
process will include recommended options for Council’s consideration.
Guiding Principles
Align with Council’s Strategic Plan
The primary guiding principle for the budget and forecasting process is alignment with Council’s Strategic
Plan and goals. Council’s Strategic Plan is the guiding document for all Co unty operations and direction,
and as such, heavily influences the budget and forecasting process.
Sustain Existing Service Levels
Council sets service levels for Administration to implement and maintain. When developing budgets and
forecasts Administration plans to maintain existing service levels within operating expenses and capital
expenditures. If adjustments are to be made to service levels, they are presented to Council for
discussion and direction to Administration.
Maintain Competitive Tax Rates
During the budget process and when making recommendations to Council, Administration is acutely
aware that property tax revenues are the County’s primary source of revenue. As such, it is critical to
ensure that service levels and future plans are in alignm ent with maintaining competitive tax rates. This
represents a balancing act between desired services and infrastructure requirements and the potential to
generate the required revenues to achieve those goals.
Review and Recommend Adjustments to Service Fees and Rates as Necessary
Service fees and rates are a secondary source of revenue for the County. During the budget process, the
Administration reviews existing service fees and rates to recommend potential adjustments as needed.
This process includes reviewing the rates for comparable municipalities, cost recovery rates, and Council -
directed changes to service levels.
Continuing to Implement and Monitor a Proactive Infrastructure Renewal Strategy
Asset management reflects a dynamic perspective of long-term planning for organizations. The County is
focused on continuing to develop asset management planning to strengthen long -term sustainability. This
ensures that projects proposed in the budget and earmarked in forecasts align with Council’s goals and
support the county's long-term viability.
Enhance The Stakeholder Experience
The expectations and needs of ratepayers and stakeholders are constantly evolving. Administration
strives to ensure that planned operations continue to grow with the changing stakeholder environment
and that services are provided in a meaningful way to all stakeholders.
Page 39 of 68
REQUEST FOR DECISION
Page 3 of 4
Version: 2022-02
Other Considerations
In addition to the primary guiding principles for the budget and forecasting process, there are several
items of consideration that Administration will consider during the budget process:
Impact of Inflation
Inflation has been significant in the past few years and Administration has made every effort to manage
the budget in such a way as to limit inflation’s impact on required revenues . Administration will continue to
strive to mitigate the impact of inflation on the Operating and Capital Budgets but acknowledges that
there are areas within the budget where inflation impacts cannot be mitigated.
Uncertainty of Assessment Shifts
In prior years, Administration has attempted to forecast the impact of property tax revenue adjustments
on the average ratepayer during the budget process. In the past two years, the actual assessment shifts
have altered those forecasted impacts. As such, Administration will adjust the process of predicting
ratepayer impacts to be separate from the budget, and an overall change in taxation revenue will be the
primary consideration during the budget process. When final assessment numbers are received,
Administration will bring forward a dashboard to outline ratepayer impacts in relation to mill rate
adjustments. A separate dashboard will still be utilized during budget deliberations, but it will be amended
in alignment with this process change. This will ensure that only one set of ratepayer impact predictions is
circulated in relation to the 2026 Budget and will eliminate confusion if assessment shifts unpredictably.
Election Year
In recent years Council has adopted the budget before the start of the budget year. In recognition of 2025
being an election year, it is anticipated that the final 2026 Budget will not be adopted until January or
February of 2026; this will ensure adequate time for new Councillors to complete necessary training to
prepare them for the budget process. The impacts of this include:
The presentation of an interim budget in December.
Pre-approval of the 2026 Capital Equipment Plan to secure quoted pricing on equipment and
ensure equipment delivery aligned with the asset management plan.
Potential pre-approval of time-sensitive projects, specifically related to projects with the potential
for grant funding opportunities, which have application deadlines.
Budget Process
Council and Administration of the County have always taken the management and stewardship of public
funds very seriously. All account budgets are held at prior year levels and are only adjusted to reflect
documented changes to service levels and/or changes in cost trends (including due to the impact of
inflation). All proposed adjustments undergo a strict evaluation process, which includes a thorough multi-
layered review, and priorities are reinforced through business planning and alignment with bes t practices
and Council’s Strategic Plan
The planned process of the budget includes the following steps prior to presentation to Council:
Input budget information for operating, project, and capital budget requests by management.
Initial review of forecasting, operating, project, and capital budget requests by directors.
Compilation and review of the budget and forecasts by finance.
Review of the compiled budget and forecasts by senior leadership.
Page 40 of 68
REQUEST FOR DECISION
Page 4 of 4
Version: 2022-02
The planned process for presenting the budget to Council includes:
Presentation of “Setting the Stage” for the 202 6 Budget.
Presentation of all proposed projects. This includes capital and operating-type projects, as well as
new initiatives that would impact the core operating budget on an ongoing basis.
Presentation of the core operating budget.
Responses to questions from Council.
Presentation of the final proposed budget for Council adoption.
FINANCIAL & STAFFING IMPLICATIONS:
This report has no direct financial implications or any additional staffing implications.
Future reports may directly impact the County’s long-term expenditure and funding plans. As
Administration continues to prepare the annual budgets, detailed program and service estimates will be
refined as information becomes available and assumptions are developed or refined.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
N/A
COUNCIL OPTIONS:
1. Adopt the 2026 Budget Guidelines as presented.
2. Recommend adjustments to the 2026 Budget Guidelines.
RECOMMENDED MOTION:
That the 2026 Operating and Capital Budgets, the 2027-2029 Operating Forecast, and the 2027-2031
Capital Forecast, be prepared in accordance with the following principles:
Align with Council’s Strategic Plan.
Sustain existing service levels.
Maintain competitive tax rates.
Review and recommend adjustments to service fees and rates as necessary.
Continuing to implement and monitor a proactive infrastructure renewal strategy.
Enhance the stakeholder experience.
FOLLOW-UP ACTIONS:
Communicate budget and forecast guidelines to staff to ensure the 2025 budget process is prepared on a
consistent basis by all staff.
APPROVAL(S):
☒
Page 41 of 68
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Election 2025- Special Ballots
Meeting Date: Tuesday, June 24, 2025
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
Presented By: Carolyn Van der Kuil, Legislative Services Manager
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- Local Authorities Election Act- Section 77.1 Special Ballot
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL
A special ballot, also known as a mail-in ballot, allows voters who cannot attend an advance vote or the
voting station on election day to still cast their vote. A special ballot package is mailed to the voter or
picked up from the County Administration Office, then returned to the County.
In order for the Returning Officer to offer this method of voting an elected authority must pass a
resolution, prior to nomination day and provide that the application for special ballots may be made by
any one more of the following methods:
1. In writing;
2. by telephone;
3. by fax;
4. in person;
5. by e-mail;
6. by secure website
If an elected authority has made a resolution, an elector may apply to the returning officer of the elector’s
local jurisdiction for a special ballot, by a method provided for in the resolution, and during the period of
time specified in the resolution.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Administration proposes that the following methods be used to apply for a special ballot:
1. In writing;
2. by telephone;
3. in person; and
4. by email
It is also proposed that applications for special ballots be between August 11, 2025, and 4:30 p.m. on
Thursday, October 16, 2025. Completed Special Ballots shall be received by the Returning Officer no
Page 42 of 68
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
later than 4:30 p.m. on Friday, October 17, 2025. (which is the Friday before election day) Special ballots
will be mailed out to applicants sometime after nomination day and when the ballots have been received
from the printers.
FINANCIAL & STAFFING IMPLICATIONS:
N/A
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
Section 77.1, 77.2 & 77.3 of the Local Authorities Election Act
COUNCIL OPTIONS:
1. That Council allow electors to vote by special Ballot.
2. That Council receive for information.
RECOMMENDED MOTION:
That Council allow for Special Ballot to electors who meet the requirements under the Local Authorities
Election Act. An application for Special Ballot may be made to the Returning Officer in writing, by
telephone, in person, or by email. Applications for Special Ba llots shall be submitted between August 11,
2025, and 4:30 p.m. on Thursday, October 16, 2025. Completed Special Ballots shall be received by the
Returning Officer no later than 4:30 p.m. on Friday, October 17, 2025. The procedures to be followed for
voting by Special Ballot are those procedures set out in the Local Authorities Election Act.
FOLLOW-UP ACTIONS:
Communications will be developed to ensure electors are made aware of the option to vote by Special
Ballot as well as highlighting the deadline to submit. The Returning Officer will work with electors to
ensure those who request Special Ballot packages are aware of the dates to return the marked ballots.
APPROVAL(S):
☒
Page 43 of 68
RSA 2000
Section 75 Chapter L-21
LOCAL AUTHORITIES ELECTION ACT
52
(1.2) If an election does not apply to an entire local jurisdiction, a
notice of advance vote published, mailed or delivered in
accordance with subsection (1.1) is only required to be published,
mailed or delivered in a ward or voting subdivision within that
local jurisdiction where an election is required.
(2) On complying with this section, the returning officer may
publish, mail and deliver additional notices and give notice by any
other method as many times as the returning officer considers
appropriate.
RSA 2000 cL-21 s74;2018 c23 s28
Advance vote stations
75(1) When an advance vote is authorized, the returning officer
shall establish the number of advance voting stations the returning
officer considers necessary.
(1.1) If there are wards in a local jurisdiction, the returning officer
is not required to establish an advance voting station in each ward
but must establish at least one advance voting station.
(2) If there are wards in a local jurisdiction, the presiding deputy
shall maintain separate ballot boxes for each elected authority.
(3) A vote held at an advance voting station must be conducted in
the same manner as a vote on election day except that
(a) a fresh ballot box must be used on each day of the advance
vote, and
(b) on the completion of each day of the advance vote, the
ballot box used that day must be sealed so that no ballots
can be deposited in it without breaking the seal, and the
ballot box must remain like that and be stored in a secure
place until it is opened for the counting of ballots at the
close of the voting stations on election day.
RSA 2000 cL-21 s75;2003 c27 s25;2018 c23 s29
76 Repealed 2006 c22 s36.
77 Repealed 2018 c23 s30.
Application for special ballot
77.1(1) An elector whose name is contained in the permanent
electors register and who is unable to vote at an advance vote or at
the voting station on election day may apply to vote by special
ballot.
Page 44 of 68
RSA 2000
Section 77.1 Chapter L-21
LOCAL AUTHORITIES ELECTION ACT
53
(1.1) An elector whose name is not contained in the permanent
electors register and who is unable to vote at an advance vote or at
the voting station on election day may apply to be added to the
permanent electors register by
(a) completing an application in the prescribed form,
(b) making a statement in the prescribed form that the person is
eligible to vote as an elector,
(c) including a copy of the elector’s identification that meets the
requirements of section 53(1)(b), and
(d) providing the information referred to in clauses (a) to (c) to
the returning officer of the elector’s local jurisdiction.
(2) An elected authority may, by resolution passed prior to
nomination day, provide for special ballots and provide that the
application for special ballots may be made by any one or more of
the following methods:
(a) in writing;
(b) by telephone;
(c) by fax;
(d) in person;
(e) by e-mail;
(f) by secure website.
(2.1) If an elected authority has made a resolution described in
subsection (2), an elector may apply to the returning officer of the
elector’s local jurisdiction for a special ballot, by a method
provided for in the resolution, and during the period of time
specified in the resolution.
(2.2) Repealed 2012 c5 s114.
(2.3) Repealed 2018 c23 s31.
(2.4) An application for a special ballot must include the
following:
(a) first and last name of the elector;
(b) municipal address of the residence of the elector;
Page 45 of 68
RSA 2000
Section 77.2 Chapter L-21
LOCAL AUTHORITIES ELECTION ACT
54
(c) school elector status, if the elector is voting for a trustee of a
board of a school division;
(d) mailing address to which the special ballot is to be sent;
(e) contact telephone number;
(f) contact e-mail address, if the elector is unavailable by
telephone.
(g) repealed 2024 c11 s1(34).
(3) On receipt of an application under this section, if the elected
authority by resolution before nomination day provides for special
ballots, the returning officer or deputy must
(a) enter in the special ballot elector register
(i) the elector’s name and the elector’s place of residence,
and
(ii) the name and number of the voting subdivision for the
elector’s place of residence,
and
(b) cause the appropriate forms to be provided to the applicant.
(4) The returning officer must, on request, make available to any
candidate or a candidate’s official agent or scrutineer in the voting
station the names and addresses of those electors in the voting
station who have applied for and been provided with the
appropriate forms under this section.
2003 c27 s27;2006 c22 s37;2012 cE-0.3 s276;2012 c5 s114;
2018 c23 s31;2024 c11 s1(34)
Vote by special ballot
77.2(1) In this section and in sections 77.21 and 77.3, “completed
special ballot package” means, in respect of an elector, the sealed
outer envelope and the contents of that envelope as described in
subsection (3).
(2) On receipt of the appropriate forms pursuant to section 77.1(3),
the elector must vote by either writing or printing, in a legible
manner, the names of the candidates of the elector’s choice, or by
any other method provided for by the local jurisdiction, but if there
is to be a vote on a bylaw or question, the wording must be
determined in accordance with section 44 and be supplied as part of
the appropriate forms.
Page 46 of 68
RSA 2000
Section 77.21 Chapter L-21
LOCAL AUTHORITIES ELECTION ACT
55
(3) After marking the appropriate forms, the elector must
(a) place them in the ballot envelope,
(b) seal the ballot envelope,
(c) place the ballot envelope in the certificate envelope,
(d) complete and, in the presence of a witness, sign Part 1 of the
certificate on the certificate envelope,
(e) have the witness complete the signature verification portion
of the certificate on the certificate envelope,
(f) seal the certificate envelope,
(g) include a copy of the elector’s identification that meets the
requirements of section 53(1)(b),
(h) place the certificate envelope and the copy of the elector’s
identification in the outer envelope, and
(i) seal the outer envelope.
(4) A witness referred to in subsection (3) must be an elector.
(5) A separate completed special ballot package is required for
each elector.
(6) The elector must send the completed special ballot package so
that it reaches the returning officer no later than the close of the
voting station on election day or by the time and date set out in a
resolution under section 77.21(2).
(7) No person other than the elector may send the elector’s
completed special ballot package under this section.
2003 c27 s27;2006 c22 s38;2012 c5 s115;2018 c23 s32;
2024 c11 s1(35)
Receipt of completed special ballot packages
77.21(1) A local jurisdiction shall not use a drop box or central
collection point to collect completed special ballot packages.
(2) An elected authority, by resolution, may set a time and date
earlier than the closing of the voting station on election day for
when a completed special ballot package must be received by a
returning officer.
(3) On receipt of a completed special ballot package, the returning
officer, in the presence of candidates, official agents or scrutineers,
Page 47 of 68
RSA 2000
Section 77.21 Chapter L-21
LOCAL AUTHORITIES ELECTION ACT
56
if any, must open the outer envelope, remove its contents and
determine whether
(a) the name on the certificate envelope is the same as that of an
individual already recorded in the special ballot elector
register,
(b) Part 1 of the certificate is properly completed,
(c) the elector has included a copy of the elector’s identification
that meets the requirements of section 53(1)(b), and
(d) the signature on the elector’s certificate sufficiently matches
the signature on the elector’s identification, if the elector’s
identification contains a signature.
(4) A copy of the elector’s identification may be used only
(a) to verify the elector’s name, current address and, if
applicable, age, for the purpose of determining whether the
elector is eligible to vote,
(b) to verify that the signature on the elector’s certificate
sufficiently matches the signature on the elector’s
identification, if the elector’s identification contains a
signature, and
(c) in accordance with subsection (6).
(5) On determining that the elector is recorded in the special ballot
elector register, that Part 1 of the certificate is properly completed
and that the copy of the elector’s identification meets the
requirements of section 53(1)(b), the returning officer must
(a) sign Part 2 of the certificate,
(b) enter opposite the name of that person on the special ballot
elector register the word “special”, if the elector’s name
appears on the permanent electors register for the voting
subdivision in which the elector is eligible to vote,
(c) record in the special ballot elector register in the appropriate
column the date and time the returning officer received the
certificate envelope,
(d) open the certificate envelope, remove from it the sealed
ballot envelope and place the sealed ballot envelope in a
sealed ballot box marked “special ballot”, and
Page 48 of 68
RSA 2000
Section 77.21 Chapter L-21
LOCAL AUTHORITIES ELECTION ACT
57
(e) enter in the special ballot elector register, in the appropriate
column, the word “voted”.
(6) If the returning officer is satisfied that
(a) Part 1 of the certificate is not properly completed,
(b) the copy of the elector’s identification does not meet the
requirements of section 53(1)(b),
(c) the signature on the elector’s certificate does not sufficiently
match the signature, if any, on the elector’s identification,
(d) the elector is not recorded in the special ballot elector
register, or
(e) the elector has already returned a special ballot,
the returning officer must retain the certificate envelope unopened,
attach the copy of the elector’s identification, if any, to the
certificate envelope, treat the ballot in the envelope as a rejected
ballot and mark the certificate envelope accordingly.
(7) At the close of the voting station on election day, the returning
officer must deliver the special ballot box to the deputy of the
voting station of the electors who have voted under this section in
the local jurisdiction and advise the deputy of the names of the
electors who have so voted, and the deputy must proceed in
accordance with section 85 as if the special ballot box were from
an advance poll.
(8) After completing the count of the ballots, the deputy must
record the results on the prescribed form.
(9) Subject to this section and sections 77.1 and 77.2, the voting
procedures for a special ballot must as nearly as possible follow the
provisions of this Act, except that the returning officer may use one
special ballot box for a local jurisdiction, ward or subdivision.
(10) If the appropriate forms for voting by special ballot have been
provided under section 77.1 to an elector but the special ballot is
not returned to a returning officer under this section before the
close of voting on election day or before the time and date set out
in a resolution under subsection (2), the returning officer must
record the special ballots on the ballot account referred to in section
88(1) as not returned.
2003 c27 s27;2006 c22 s38;2012 c5 s115;2018 c23 s32;
2024 c11 s1(35)
Page 49 of 68
RSA 2000
Section 77.3 Chapter L-21
LOCAL AUTHORITIES ELECTION ACT
58
Late receipt of special ballot
77.3 If a completed special ballot package is received by a
returning officer after the close of the voting station on election day
or after the time and date set out in a resolution under section
77.21(2), the ballot it contains must be considered a rejected ballot
and the outer envelope must be retained unopened by the returning
officer, who must record on it the reason for its rejection.
2003 c27 s27;2006 c22 s39;2024 c11 s1(36)
Elector assistance
78(1) The deputy, at the request of an elector who is unable to
vote in the usual manner, shall mark the vote of that elector on the
elector’s ballot in the manner directed by that elector, and shall
immediately deposit the ballot in the ballot box.
(2) The deputy shall not act under subsection (1) until the elector
has made the prescribed statement.
(3) The deputy, if requested by an elector described in subsection
(1) who is accompanied by a friend or relative who is at least 18
years of age, shall permit that friend or relative, on making the
prescribed statement, to accompany the elector into a voting
compartment for the purpose of marking the elector’s ballot and the
ballot when marked shall be delivered by the elector or the friend
or relative to the deputy to be deposited in the ballot box.
(4) The deputy shall not permit an elector to vote under subsection
(3) until the elector and the elector’s friend or relative have made
the prescribed statements.
(4.1) If an elector requests a blind elector template by June 30 in a
year in which a general election is to be held, a municipality must
pass a bylaw setting out the blind elector template.
(4.2) A municipality may pass a bylaw setting out the blind elector
template even if no request is made under subsection (4.1).
(4.3) The bylaw referred to in subsections (4.1) and (4.2) must
specify when the blind elector template is available and how the
municipality will notify electors of the availability of the blind
elector template.
(5) If an elector who is blind is not accompanied by a friend or
relative into a voting compartment under subsection (3) and the
municipality has passed a bylaw setting out the blind elector
template in accordance with subsection (4.1), the deputy must
(a) provide the elector with a blind elector template, and
Page 50 of 68
Special Ballot FAQ’s
1. What is a special ballot?
A special ballot, also known as a mail-in ballot, allows voters who can’t attend an
advance vote or the voting station on election day to be able to still cast their vote. A
special ballot package is mailed to the voter or picked up from the County office, then
returned to the County office.
2. Who can apply for special ballot?
Anyone whose name is contained on the Permanent Electors Register and is unable to
vote at an advance vote or at the voting station on election day may apply to vote by
special ballot.
3. How do I get on the Permanent Electors Register?
You can check if you are registered to vote and add your name to the Permanent
Electors Register through voterlink or by calling Elections Alberta at (780) 427-7191.
4. How do I apply for a special ballot?
You may apply for a special ballot through one of the following options:
In writing to: Box 400, Three Hill, AB T0M 2A0
By Telephone: (403) 443-5541
In-person at: 1600-2nd Street NE, Three Hill, AB
By email at: elections@kneehillcounty.com
Applications will be available starting August 11, 2025. You must submit your application
for a special ballot between August 11, 2025, and 4:30 p.m. on October 16, 2025.
5. How do I receive a special ballot?
When submitting your request, you may choose to have the special ballot:
Mailed to your home address,
Mailed to an alternate address (E.g., for those working away, at school, on
vacation, etc.),
o Packages mailed internationally and to remote locations in Canada will
take more time for delivery. Electors in these areas should request their
package as soon as possible to allow time for delivery.
Picked up from the County Office, or
Picked up by a designate at the Kneehill County Office.
6. When will I receive my special ballot?
Special ballots will be available for pickup or mailing after nomination day, September
22, 2025, once the ballots are received from the printer. Our target date for availability is
September 29, 2025.
7. What do I do once I receive the special ballot package?
Review the special ballot package and the instructions.
Page 51 of 68
Special Ballot FAQ’s
Make sure that you have received:
Special Ballots and their envelopes
A Special Ballot Certificate Envelope (Form 25)
A Return Envelope (Postage is included for addresses within Canada. If you are
mailing internationally, you will need to add the correct additional postage.)
Instructions for how to complete your Special Ballot
If anything is missing or if you have questions, please call us at (403) 443-5541.
Just like in a voting station, you will complete the ballot(s) by marking an “X” next to the
name of the candidate you wish to vote for.
Special ballots are the same as in-person ballots. You must clearly mark beside the
candidate you wish to vote for within the limits stated on the ballot.
Assemble and return your package.
Place only the ballots in the respective ballot envelopes and seal them.
Make a copy of your identification proving your name and current residential
address.
Review and sign the Special Ballot Certificate Envelope that was sent with your
package.
Place each ballot envelope into the signed Special Ballot Certificate Envelope
(Form 25) and seal the envelope.
Place a copy of your identification and sealed Special Ballot Certificate Envelope
(Form 25) into the Return Envelope and seal it.
Mail or return the Return Envelope to the County Office. It MUST be received
before 4:30 p.m., Friday, October 17th, 2025.
8. What happens to my special ballot once it is received by the County?
When your special ballot package is received at the County Office, the Returning Officer
will open the Special Ballot Certificate Envelope to verify your signed declaration and the
copy of your identification.
The sealed envelope containing your ballot will remain unopened and will be placed
directly into the ballot box. Special ballots are counted on Election Day.
Page 52 of 68
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Trochu Arboretum Flower Show 2025
Meeting Date: Tuesday, June 24, 2025
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
Presented By: Carolyn Van der Kuil, Legislative Services Manager
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- Policy #15-7, Community Enrichment Support Program
BACKGROUND/PROPOSAL
Administration received a request from the Trochu Arboretum requesting the County’s support for the 53rd
Annual Trochu Flower, Baking and Photography Show, being held at the Arboretum on Wednesday,
August 20, 2025. The cost of the event last year was $2,700 and Kneehill County contributed $1,122 to
this event.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Last year, the event cost $2,700, with Kneehill County contributing $1,122.
Administration recommends a $500 donation for this year's event, consistent with the contributions
provided to the Drumheller Lions and Trochu Agricultural Society for hosting their rodeo events.
FINANCIAL & STAFFING IMPLICATIONS:
2025 Budget Allocated in 2025 Remaining Balance
Kneehill County budgeted $6,000 for this program in the 2025 Budget. Currently, $3,950.00 has been
utilized, leaving a remaining balance of $2,050.00.
Page 53 of 68
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Sponsorship Request Letter
Policy # 15-7, Community Enrichment Support Program
COUNCIL OPTIONS:
1. Council approve a sponsorship in the amount of $500.
2. Council approve a sponsorship in a different amount.
3. That Council receive for information this request.
RECOMMENDED MOTION:
That Council provide the Trochu & District Arboretum Society sponsorship in the amount of $500.00 to
assist with the costs associated with hosting the 53rd Annual Trochu Flower, Baking and Photography
Show, with funds to come from the Community Enrichment Support Program.
FOLLOW-UP ACTIONS:
Notify the Trochu and District Arboretum Society of Council’s decision.
APPROVAL(S):
☒
Page 54 of 68
Trochu and disTricT arboreTum socieTy
Kneehill County
P.O. Box 400
Three Hills, AB
T0M 2A0
Dear Carolyn Van der Kuil,
The 53rd Annual Trochu Flower, Baking, and Photography Show will be held on Wednesday August
20, 2025. Your support of $1,122.00 last year made it possible to keep the program going. We
are hoping that you would be able to lend us some support again this year.
Leona Pryor, the coordinator of the Flower Show has retired and Carla Collins has taken up the
position as coordinator.
The Trochu and District Agricultural Society will be paying the Community Centre rent for the
event. We are reaching out to see if the Kneehill County could again help with the costs. Last year
the event cost over 2700.00 dollars. Any amount that you could contribute would be greatly
appreciated.
Thank you for considering our request.
Yours sincerely
Carla Collins
Coordinator Trochu Flower, Baking, and Photography Show
Bonny Schaan
Page 55 of 68
Page 56 of 68
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Council Remuneration Review
Meeting Date: Tuesday, June 24, 2025
Prepared By: Ushba Khalid, Municipal Intern
Presented By: Ushba Khalid, Municipal Intern
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- Policy 3-1, Council Compensation and Expense Reimbursement
BACKGROUND/PROPOSAL
On June 8th, 2021, Council approved Policy 3-1 “Council Compensation and Expense Reimbursement
Policy”. This policy requires that a compensation review be conducted for Councillor Remuneration every
four years. As such, this policy is now up for review.
The purpose of this discussion is for Council to provide guidance to Administration on how the upcoming
Council Remuneration review should be conducted.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Kneehill County has historically conducted reviews of Council compensation internally through
Administration. This process involves collecting and analyzing data from comparable municipalitie s to
evaluate how the County's current compensation framework, as outlined in Policy 3-1, aligns with regional
standards and Council’s established standards of compensation . Once the analysis is complete,
Administration presents its findings directly to Council. Based on the information presented, Council may
choose to implement changes to the compensation package. This method does not include public input
beyond an information level.
Alternatively, Council may choose to establish a Council Remuneration Committee composed of public
members. If this option is pursued, community members would be recruited and appointed by Council to
serve on the committee. The role of the committee would be to meet with Administration, review the
current compensation policy in detail as well as the information gathered by Administration, and provide
non-binding recommendations on all elements of Policy 3-1, including salaries, per diems, and benefits. If
this option is chosen, it is recommended that a series of guidelines or parameters be developed in order
to guide the process the committee. Should Council choose to pursue this option, Administration
recommends that Council specify the number of public members the committee should include.
Once the committee is satisfied with its recommendations, Administration will present an updated policy
Council for implementation following the election.
FINANCIAL & STAFFING IMPLICATIONS:
Page 57 of 68
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
Should Council opt for public involvement, standard per diem and mileage rates would apply. These co uld
be absorbed within the existing budget under Council Contingency. Staffing considerations will be
integrated into existing work plans.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
COUNCIL OPTIONS:
1. That Council direct Administration to conduct an internal analysis of Council remuneration and
present the findings to Council for consideration.
2. That Council direct Administration to establish a Council Remuneration Committee composed of
public members for the purpose of reviewing Policy 3-1 and present the non-binding
recommendations to Council for consideration.
RECOMMENDED MOTION:
That Council direct Administration to conduct an internal regional analysis of Council remuneration and
present the findings to Council for consideration.
FOLLOW-UP ACTIONS:
As determined by Council.
APPROVAL(S):
☒
Page 58 of 68
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Kneehill Regional FCSS, 2024 Annual Report
Meeting Date: Tuesday, June 24, 2025
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
Presented By: Carolyn Van der Kuil, Legislative Services Manager
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL
The Kneehill Regional Family & Community Support Services Delegation was scheduled at today’s
meeting at 8:30 a.m.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The desired objective of their presentation was to provide adequate information regarding the services
and supports provided to our residents to enhance personal, family and community well-being over the
last year.
FINANCIAL & STAFFING IMPLICATIONS:
The 2025 Operating Budget allocates $80,526 in financial support to Kneehill Regional Family and
Community Support Services (KRFCSS). This total comprises $57,222 for Kneehill County’s share of the
municipal requisition and $23,304 designated for Family Coach funding.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
N/A
COUNCIL OPTIONS:
1. Receive for information
2. Request Administration to bring further information
RECOMMENDED MOTION:
That Council receive the Kneehill Regional Family and Community Support Services 2024 Annual Report
for information.
Page 59 of 68
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
☒
Page 60 of 68
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: 2025 Residential Water Leak Concern
Meeting Date: Tuesday, June 24, 2025
Prepared By: Rajeana Nyman, Property Tax & Utility Administrator
Presented By: Rajeana Nyman, Property Tax & Utility Administrator
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☒ ☒
☒
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite) Financial Policies 16-20 Utility Billing
BACKGROUND/PROPOSAL
During the billing process for the February 1 – March 31, 2025, period, Administration staff identified
unusually high water consumption on one water meter. As part of standard procedures, the Utility
department foreman was notified. He visited the property to inform the resident of the high recorded water
usage. At that time, 1,077.70 cubes of water had been recorded as used on the municipal water meter for
the billing period. During the notification, the resident indicated they had already investigated the issue,
discovered an animal water trough overflowing on the private side of the water service connection, and
shut off the water.
In a delegation to Council at today’s meeting, the resident requested a reduction in the amount billed or
an adjustment to the water consumption charges. There are currently no processes in place through
policy to provide Administration with guidance on this request.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The Utility department confirmed that the Mt. Vernon system showed above-average consumption and
suspected that an additional significant amount of water had gone through after the meter reading, which
would affect two billing cycles.
The billed amounts were 1,077.70 m3 and 475.40 m3, totaling 1,553.10 m3. The property owner's
average water consumption is 62.22 m3 per billing cycle, and 1,428.66 m3 has been identified as above-
average usage. The total cost to the resident for excess consumption is $5,786.07.
In addition, penalties of $66.40, related to the February 1 – March 31 billing, have been incurred.
FINANCIAL & STAFFING IMPLICATIONS:
Utility billing and follow-up are a regular component of business operations.
Page 61 of 68
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
N/A
COUNCIL OPTIONS:
1) Accept the report for information.
2) Approve a partial reduction of the amount.
3) Approve a full reduction of $5,786.07 for the excess consumption.
4) Approve a full reduction of $5,852.47 for the excess consumption and the penalties incurred.
RECOMMENDED MOTION:
That Council accepts the report for information.
FOLLOW-UP ACTIONS:
Notify the resident of the direction of Council and prepare any applicable adjustments to utility billings.
APPROVAL(S):
☒
Page 62 of 68
REQUEST FOR DECISION
Page 1 of 1
Version: 2022-02
Subject: Council & Committee Report
Meeting Date: Tuesday, June 24, 2025
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
Presented By: Mike Haugen, CAO
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☐
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL
The purpose of the Council and Committee Reports is to provide each member with the opportunity to
bring forward any matter of general interest to Council or the County.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Council reports will be included on the agenda when requested by Council and reports may be either in
writing, verbal, or a combination of both.
FINANCIAL & STAFFING IMPLICATIONS:
The recommended motion does not have any financial implication.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
Council & Committee Reports
COUNCIL OPTIONS:
1. That Council accepts the Council and Committee report.
RECOMMENDED MOTION:
That Council accepts for information the Council & Committee Report, as presented.
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
☒
Page 63 of 68
POLICE ADVISORY COMMITTEE MEETING
May 22, 2025
Delburne Municipal Office
PRESENT: RCMP – Cpl. Matt Nyman, & Cst. Cody Kyle, Red Deer County – Brandon Rempel,
Red Deer County - Philip Massier, Delburne – Jeff Bourne, Delburne - Karen Fegan, Kneehill
County – Amber Hay, Kneehill County – Laura Lee Machel-Cunningham Three Hills – Marilyn
Sept, Elnora – Ron Duft, Trochu – Bill Cunningham
1. CALL TO ORDER: Jeff Bourne brought the meeting to order at 6:00 pm.
2. ADDITIONS TO THE AGENDA: none
3. BUSINESS:
RCMP Update
Cpl. Nyman gave an update on crime stats for the Three Hills Detachment areas. Cpl. Nyman is
the acting Commander while Sgt. Day is acting as Commander at the Olds Detachment.
Property crimes are down, however, persons crime have increased. Delburne is currently the
“busiest” municipality in the detachment area. Drumheller has been a good resource for the
PAC team which consists of a RCMP member and a social worker to help deal with mental health
calls.
Red Deer County
There are four CPO’s with appointments from the Province while 2 are waiting for their
appointments. They have issued 1006 tickets within Red Deer County 74 being in the Three Hills
Detachment area involving 312 files; 19 tickets in Delburne involving 7 files and 8 tickets in
Elnora involving 6 files.
Delburne
The Main Street camera project is coming together. Soon there will be a camera in the middle
of the Main street that will “see” in all directions. If the first camera works well, there will be
more added at each end of Main Street.
Three Hills
The main thing of concern at the moment is the speeding on Main Street.
Kneehill County
It’s now road ban season. They’ve issued 26 tickets. They’re working on one animal control file;
bike rodeos are coming up; oil field traffic has increased. The County has donated two fire
trucks to Project Paraguay.
Page 64 of 68
Trochu
There has been complaints regarding traffic on their Main Street. There’s been some vandalism
(graffiti) within the Municipality.
Elnora
Things are going ok.
4. ADJOURNMENT: The meeting was adjourned at 7:15 pm.
Next meeting will be Thursday, August 28, 2025 at 6:00 PM in Three Hills.
Page 65 of 68
REQUEST FOR DECISION
Page 1 of 1
Version: 2022-02
Subject: Council Follow-Up Action List
Meeting Date: Tuesday, June 24, 2025
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
Presented By: Mike Haugen, CAO
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL
To request Council’s acceptance of the Council Follow -Up Action List.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Please find attached the Council Follow-up Action List. The Council Follow-up Action List is a list of items
from Council meetings that require follow-up. This document is regularly reviewed and updated after
each Council meeting.
FINANCIAL & STAFFING IMPLICATIONS:
The recommended motion does not have any financial implications.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
Council Follow-up Action List.
COUNCIL OPTIONS:
1. To receive the report regarding the Council Follow-up Action List for information.
2. Council provide further direction or required changes/amendments.
RECOMMENDED MOTION:
That Council receive for information the Council Follow-up Action List as presented.
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
☒
Page 66 of 68
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
30-May-23 208/23
Councillor Penner moved that Council authorize the use of
$10,000 from the 2023 Operating Budget – Strategic initiatives
for a regional economic development project at the Three Hills
Airport in partnership with the Town of Three Hills and Prairie
College.
Mike Haugen 2024 Q3
It is likely that this initiative will
have to be cancelled or at the least
heavily altered. The partners will
meet again to determine a
recommendation.
13-Feb-24
026/24
That Council direct Administration to request Council
presentations from the NRCB, AUC, and knowledgeable expert
on Alberta electrical grid regarding processes, setbacks, and
other information relevant to municipalities.Mike Haugen/Carolyn Van der KuilQ2 2025
Two have taken place. We are still
working to obtain a knowledgeable
speaker regarding the electrical grid.
25-Jun-24
196/24
That Council direct Administration to investigate options for
upgrading the water service to the Three Hills Airport.In progress Mike Ziehr Q3 2025
The applicant has recently
communicated that due to a design
revision they may no longer require
piped services. They will confirm this
in Q3 of 2025.
20-Aug-24
226/24
That Council direct administration to further investigate the
costs of providing solid waste services within Kneehill County
and at the Torrington site beyond the site's current lifespan. John McKiernan
Q1 2025 Report coming to Council June 2025
22-Oct-24
360/24
That Council move that Kneehill County participate in the AUC
process regarding the Lone Butte Solar Project Mike Haugen Ongoing
County is being represented by legal
counsel in the upcoming hearing.
The process is in abeyance until
September, 2025
22-Oct-24
368/24
That Council direct Administration to develop a Kneehill County
Governance Model document for Council approval, with funding
coming from the 2024 approved Operating Budget.Mike Haugen Q2 2025
Development of a draft document is
starting now that other items have
been completed. This has been
altered for Q2 completion.
12-Nov-24 381/24
That Council direct Administration to draft a policy regarding
participation in AUC proceedings.In process Barb Hazelton Q3 2025
Ongoing
14-Jan-25
003/25
That Council direct Administration to amend the proposed Policy
13-2, Grader Gravel Services and to defer this discussion to a
future Council meeting.Mike Conkin Q2 2025
11-Feb-25
048/25
That Council renames "Service Road" to "Kirkpatrick Close" and
"Range Road 211" to "Deer Valley Lane" adhering to the Naming
of County Roads Policy # 5-19, and authorizing the required
public notice as well as the necessary updates to County maps Cody Dale-McNair
Notices are going out & signs are
being ordered
11-Mar-25
078/25
That Council authorize Administration to proceed with the land
investment opportunity as discussed.In Progress Mike ZIehr Q4 2025 Consultation is currently underway.
25-Mar-25
081/25
That Council approve the use of a water truck and operator and
supply water to fill barricades for the 2025 Three Hills Cruise
Weekend races.In Progress Mike Conkin
25-Mar-25
083/25
That Council increase the Private Cemetery mowing fees to $500
annually in 2026 and implement formal service agreements with
existing serviced cemeteries.In progress Fallon Sherlock
Letters to be written and sent
followed by agreements. Fee to be
included in Master Rates updates for
2026
25-Mar-25
087/25
That Council approve hosting a Ratepayer Evening in Huxley and
the second Ratepayer evening to take place at Horseshoe
Canyon in 2025, with the knowledge that extra costs may be
incurred.Completed
In progress. Events are booked- June
12 in Huxley, June 19 at Horseshoe
Canyon.
08-Apr-25
123/25
That Council direct Administration to bring forward a discussion
regarding the exploration of relationship building with
Indigenous Peoples to the next Strategic Planning Session. ;
This will be brought forward for
Council consideration in 2026
27-May-25 170/25
That Council approve the use of a Kneehill County water truck
and operator for the Linden Sports Day.Completed
10-Jun-25
193/25
That Council accept the water model results as presented and
approve the application for increased water flow to a maximum of
8 imperial gallons per minute for the property located at SW 28-29-
25 W4.John McKiernan
10-Jun-25
194/195/25
Council approved second and third reading to Bylaw 1918, for the
purpose of Amending Land Use Bylaw 1808 by redesignating 4
acres +/- on a portion of SW 29-31-24 W4, Plan 9410761, Lot 1
from Agriculture District to Local Rural Commercial District.Completed
Council Action Items
Page 67 of 68
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
Council Action Items
10-Jun-25
196/25
That Council approve a $2,000 donation in 2025 and make two
subsequent payments of $2,000 in 2026 and 2027 to Seniors
Outreach for advertisements on their buses, with funds to come
from the approved operating budget.Completed
10-Jun-25 199/25
That Council receive for information the presentation provided by
The Rural Business Support Network.Completed
Page 68 of 68