HomeMy WebLinkAboutPost-Meeting Agenda Package - CM_Mar25_2025COUNCIL MEETING POST-MEETING AGENDA
Tuesday, March 25, 2025, 8:30 a.m.
1600 2nd Street NE
Three Hills, AB T0M 2A0
https://www.youtube.com/@kneehillcounty48
Pages
1.Call Meeting to Order
1.1 Agenda
1.1.1 Additions to the Agenda
1.1.2 Adoption of the Agenda
2.Approval of Minutes
2.1 Regular Council Meeting Minutes of March 11, 2025 3
3.Appointments
3.1 Delegation- Accurate Assessment 2025 7
Time: 11:00 a.m.
Presenters: Troy Birtles, Kris Meadows and Sean Barrett
4.Infrastructure- Roads/Bridges/Water/Wastewater/Environment
4.1 Three Hills Cruise - Water Truck Request 31
5.Community Services
5.1 Planning
No Report
5.2 Agricultural Service Board & Parks
5.2.1 Braconnier Campground Picnic Shelter Design 35
5.2.2 Vegetation Cutting and Snow Plowing at Hamlet Community Centers 39
5.3 Protective Services
5.3.1 Fire Guardian Annual Appointments 2025 45
5.4 Economic Development
No Report
6.Corporate Services
6.1 Ratepayer Evenings 2025 47
6.2 2024 Fourth Quarter Variance Report 49
6.3 Promotional Item Expenditure Report 65
7.Legislative Services
7.1 Community Grants Round One 2025 77
7.2 Policy 15-6, Promotional Items 111
8.Disposition of Delegation & Public Hearing Business
8.1 Accurate Assessment Delegation 114
9.Council and Committee Reports 115
9.1 Community Futures Wildrose
9.2 Central Alberta Economic Development (CAEP)116
9.3 RMA Spring Conference
10.Council Follow-Up Action List 118
11.Closed Session
12.Motions from Closed Session
13.Adjourn
Page 2 of 120
__________Initials
1
Kneehill County
Regular Meeting of Council
Minutes
March 11, 2025, 8:30 a.m.
1600 2nd Street NE
Three Hills, AB T0M 2A0
Council Present: Faye McGhee, Deputy Reeve
Debbie Penner, Councillor
Jerry Wittstock, Councillor
Carrie Fobes, Councillor
Laura Lee Machell-Cunningham, Councillor
Wade Christie, Councillor
Kenneth King, Reeve
Staff Present: Mike Haugen, Chief Administrative Officer
Mike Ziehr, Director of Infrastructure
Kevin Gannon, Director of Community Services
Theresa Cochran, Director of Corporate Services
John McKiernan, Manager of Utilities
Barb Hazelton, Manager of Planning and Development
Carolyn Van der Kuil, Legislative Services Manager
Wendy Gerbrandt, Economic Development Manager
_____________________________________________________________________
1. Call Meeting to Order
Reeve King called the meeting to order at 8:31 a.m.
1.1 Agenda
1.1.1 Additions to the Agenda
Additions under Council & Committee Reports
9.2 Community Futures Wildrose
9.3 Police Advisory Committee
9.4 Women in Business Awards
9.5 Trochu Housing Corporation
1.1.2 Adoption of the Agenda
Resolution: 067/25
Moved by: Councillor Christie
That Council approve the agenda as amended.
CARRIED UNANIMOUSLY
Page 3 of 120
March 11, 2025
__________Initials
2
2. Approval of Minutes
2.1 Regular Council Meeting Minutes of February 25, 2025
Resolution: 068/25
Moved by: Deputy Reeve McGhee
That Council approves the adoption of the minutes of the February 25, 2025,
Regular Meeting of Council, as presented.
CARRIED UNANIMOUSLY
4. Infrastructure- Roads/Bridges/Water/Wastewater/Environment
4.1 EPR – Hazardous and Special Products (HSP)
Resolution: 069/25
Moved by: Councillor Penner
That Council authorizes the CAO to enter into a services agreement with Product
Care for the collection of Hazardous Special Products (HSP), in conjunction with
the overall ERP program.
CARRIED UNANIMOUSLY
5. Community Services
5.1 Planning
5.1.1 Bylaw 1905 Draft Municipal Development Plan Third Reading
The Chair called for a recess at 9:02 a.m. and called the meeting back to
order at 9:18 a.m. with all previously mentioned members present.
Resolution: 070/25
Moved by: Deputy Reeve McGhee
That Council move third reading to Bylaw 1905: Municipal Development Plan
as amended.
CARRIED
5.4 Economic Development
5.4.1 Travel Drumheller Letter of Support – Transit Feasibility and Pilot
The Chair called for a recess at 9:40 a.m. and called the meeting back to
order at 9:52 a.m. with all previously mentioned members present.
Page 4 of 120
March 11, 2025
__________Initials
3
Resolution: 071/25
Moved by: Deputy Reeve McGhee
That Council provides a letter of support to Travel Drumheller to support their
expression of interest for the Exploring Transit Options in Rural Alberta:
Drumheller Case Study and that Kneehill County receive a finalized copy of
the report.
CARRIED UNANIMOUSLY
7. Legislative Services
7.1 Youth Event Sponsorship- Kneehill Minor Hockey
Resolution: 072/25
Moved by: Councillor Fobes
That Council approve funding of $1,000.00 to Kneehill Minor Hockey to support
hosting the U15 Hockey Provincials from March 20–23, 2025.
CARRIED UNANIMOUSLY
9. Council and Committee Reports
Resolution: 073/25
Moved by: Councillor Cunningham
That Council accepts for information the Council & Committee Report, as presented.
Kneehill Housing Authority
Community Futures Wildrose
Police Advisory Committee
Women in Business Award Ceremony
Trochu Housing Corporation
CARRIED UNANIMOUSLY
10. Council Follow-Up Action List
Resolution: 074/25
Moved by: Councillor Wittstock
That Council direct Administration to request an engagement with the local Regional
Director with Alberta Transportation regarding several provincial bridge and road issues.
CARRIED UNANIMOUSLY
Resolution: 075/25
Moved by: Councillor Christie
That Council receive for information the Council Follow-Up Action List as presented.
CARRIED UNANIMOUSLY
Page 5 of 120
March 11, 2025
__________Initials
4
11. Closed Session
The Chair called for a recess at 10:36 a.m. and called the meeting back to order at 10:46
a.m. with all previously mentioned members present.
Resolution: 076/25
Moved by: Councillor Wittstock
That this meeting goes into closed session at 10:46 a.m. for the following reason(s):
Disclosure harmful to Economic and Other Interests of a Public Body (FOIP-
Section 25)
Disclosure harmful to Business Interests of a third party (FOIP-Section 16)
Advice from Officials (FOIP-Section 24)
CARRIED UNANIMOUSLY
The Chair called for a recess at 12:03 p.m. and called the meeting back to order at 12:15
p.m. with all previously mentioned members present.
Resolution: 077/25
Moved by: Councillor Fobes
That Council return to open meeting at 12:52 p.m.
CARRIED UNANIMOUSLY
12:52 p.m. - meeting recessed to allow return of public.
12:54 p.m. - meeting resumed.
12. Motions from Closed Session
Resolution: 078/25
Moved by: Councillor Christie
That Council authorize Administration to proceed with the land investment opportunity as
discussed.
CARRIED UNANIMOUSLY
13. Adjourn
The meeting adjourned at 12:57 p.m.
Kenneth King, Reeve Mike Haugen, CAO
Page 6 of 120
APPOINTMENTS
Page 1 of 1
Version: 2022-02
Subject: Delegation- Accurate Assessment 2025
Meeting Date: Tuesday, March 25, 2025
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
ATTACHMENTS:
Accurate Assessment is scheduled as a delegation at today’s Meeting at 11:00 p.m.
APPROVAL(S):
☒
Page 7 of 120
Page 8 of 120
Agenda
Accurate Assessment Group Ltd.
Highlights of the Municipality’s Assessment
Page 9 of 120
FOUNDED IN 1997
Page 10 of 120
AAG’s Client Partners
✓26 Rural Municipalities (DIP Assessment Services in 15)
✓7 Cities
✓7 Towns
✓8 Metis Settlements
✓2 First Nations
Page 11 of 120
Page 12 of 120
Residential AssessorKris Meadows, AMAA
Farmland Assessment Specialist
Assessment Specialist
Assessment Specialist
Assessment Manager
Residential Assessor
Residential Assessor
Residential Assessor
Bob Daudelin, AMAA
Kurt Hartman
Troy Birtles, AMAA
Josh McMillan
Jesse Nelson
Cory Allen
Sean Cosens, Bsc. Ag
Non-Residential FarmlandResidential
Residential AssessorLevi Stewart
Page 13 of 120
2023 Compared to 2024 Assessment
2023 2024 Difference
Totals Totals $%
Residential $661,263,210 $753,253,870 $91,990,660 114%
Non-Residential $107,602,230 $112,078,780 $4,476,550 104%
Designated Industrial
Property (DIP)$362,763,940 $380,740,420 $17,976,480 105%
Linear $954,677,280 $1,104,461,920 $149,784,640 116%
Farmland $151,648,650 $151,625,750 $(22,900)100%
Exempt $361,694,290 $363,406,870 $1,712,580 100%
Grand Total:$2,599,649,600 $2,865,567,610 $265,918,010 110%
Page 14 of 120
Assessment Class History Comparison
$-
$200,000,000
$400,000,000
$600,000,000
$800,000,000
$1,000,000,000
$1,200,000,000
To
t
a
l
A
s
s
e
s
s
m
e
n
t
Assessment Class
2020
2021
2022
2023
2024
Page 15 of 120
Assessment Total History Compare
$-
$500,000,000
$1,000,000,000
$1,500,000,000
$2,000,000,000
$2,500,000,000
$3,000,000,000
$3,500,000,000
2020 2021 2022 2023 2024
To
t
a
l
A
s
s
e
s
s
m
e
n
t
Assessment Year
Page 16 of 120
Range Properties %
-25% to -100%
-10% to -25%
-1% to -10%
No Change
1% to 10%
10% to 25%
25% to 100%
Over 100%
New Roll #’s
Inactive Roll #’s
58
20
52
5,483
1,576
1,251
59
21
38
63
0.7%
0.2%
0.6%
63.6%
18.3%
14.5%
0.7%
0.2%
0.4%
0.7%
Total Properties 8,621 100%
Taxable Assessment Change Compare by %
96%
Page 17 of 120
Range Properties %
Over - $1,000,000
-$100,000 to -$999,999
-$25,000 to -$99,999
-$10,000 to -$24,999
-$1,000 to -$9,999
-$999 to $999
$1,000 to $9,999
$10,000 to $24,999
$25,000 to $99,999
$100,000 to $999,999
Over $1,000,000
New Roll #’s
Inactive Roll #’s
4
35
25
22
50
5,658
874
390
1,284
162
16
38
63
0.0%
0.4%
0.3%
0.3%
0.6%
65.6%
10.1%
4.5%
14.9%
1.9%
0.2%
0.4%
0.7%
Total Properties 8,633 100%
Taxable Assessment Change Compare by $
95%
Page 18 of 120
New Roll #’s & Permit Comparison
New Roll #’s Summary
2020 2021 2022 2023 2024
Residential/Non-Res 26 15 17 18 23
Development Permit
2020 2021 2022 2023 2024
Development Permits 91 75 79 63 72
Page 19 of 120
Overview
(NOT including Industrial or Linear)
Residential (Rural)Growth Inflation
Three Hills Area 14.5% Increase 1.0%13.5%
Rural North 12.7% Increase 0.2%12.5%
Rural South West 15.1% Increase 2.3%12.8%
Rural East 13.2% Increase 0.3%12.9%
Hamlets 12.6% Increase 1.5%11.1%
Total 13.9% Increase 1.2%12.7%
Page 20 of 120
Overview
(NOT including Industrial or Linear)
Residential Growth
2022 2023 2024
New Construction $9.3M (1.7%)$8.3M (1.4%)$8.2M (1.2%)
Residential Inflation
2022 2023 2024
Market Change $45.5M (8.4%)$55.3M (9.3%)$83.8M (12.7%)
Page 21 of 120
Residential / Non-Residential Re-inspection Cycle
Page 22 of 120
Moving Forward – Residential / Non-Residential
Continue with Global Inspections concentrating on the Linden/Carbon area of the
County
All new construction to be reviewed
Strong market growth was recognized again in 2024. We will continue to monitor in
2025
Page 23 of 120
Cole Cibula
Industrial Assessment Specialist
Industrial Manager
Industrial Coordinator
Industrial Assessor
Industrial Assessor
Sean Barrett, AMAA
Chris Smith, AMAA
Kent Smith, AMAA
Chad Nelson, AMAA
Ray Fortin, AMAA
Industrial Assessment Team
Ally Dittrick, AMAA
Steve Sawatsky, AMAA Industrial Assessor
Industrial Assessor
Industrial Assessor
Harry Schmidt, AMAA Specialty Assessment Services
Larry Riep, AMAA LE Riep Assessment Services
Page 24 of 120
Non-Designated Industrial Property
•On an annual basis the Industrial Assessment Team maintains the assessments for Non-
Designated Industrial Property.
•These are industrial properties not regulated by the Alberta Energy Regulator, the
Canadian Energy Regulator, or the Alberta Utilities Commission
•In Kneehill County, examples of Non-Designated Industrial Property include (but not
limited to):
•Grain Terminals
•Fertilizer Blending Facilities
•Meat Processing Facilities
•Bitcoin Operations
•Honey Processing Plants
•MDF Facilities
•AAG utilizing our team of specialized industrial assessors provide these services annually
to the municipality.
Page 25 of 120
Tax Incentives
In 2020, a number of tax incentives were put in place when Alberta’s previous review of regulated
property assessment was paused. A three-year property tax holiday on new wells and pipelines was
introduced to promote new investment and economic activity in the energy sector. This tax holiday
will end, as planned, at the end of the 2024 municipal tax year for 2025 taxation. Any wells and
pipeline completed in 2021 and future years is now subject to taxation.
Well and Pipeline Tax Holiday Impact for 2024AY (2025 Taxation): Approximately 72 Million+ was
added to the 2024AY as part of the previously announced Well and Pipeline tax holiday.
Two assessment-based measures to support the viability of mature oil and gas assets were also
implemented at that time:
1.the continuation of the 35 per cent assessment reduction for shallow gas wells and pipelines (first
introduced in 2019),
2.and additional depreciation adjustments for lower-producing wells.
These two measures were intended as a bridge to the implementation of new assessment models and
will therefore be extended until the Assessment Model Review is completed and the regulated
assessment models for wells are updated.
Page 26 of 120
Assessment Model Review
Page 27 of 120
Assessment Model Review
Page 28 of 120
QUESTIONS?
Page 29 of 120
Page 30 of 120
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Three Hills Cruise - Water Truck Request
Meeting Date: Tuesday, March 25, 2025
Prepared By: Mike Conkin – Project Construction Supervisor
Presented By: Mike Conkin – Project Construction Supervisor
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☒
☒
☒
☐
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL
Kneehill County has received a request from the Three Hills Cruise Committee to supply a water truck,
operator and approximately 60,000L of water to fill plastic barriers for the planned drag races to take
place on June 6th, 2025 at Three Hills airport.
The County has provided a water truck for the past three years.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Kneehill County has a tanker capable of legally hauling approximately 16 m3 of water. The truck is
currently being utilized for applying dust suppression (calcium) on County roads. The truck will be filled
from the Public Works shop water service. The County-owned equipment will only be operated by County
staff.
FINANCIAL & STAFFING IMPLICATIONS:
This request will require the use of one of the Kneehill County water trucks, water and an operator to
operate the truck. The estimated cost of this request is $1208 and can be funded from the operating
budget.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
Three Hills Cruise committee letter.
Page 31 of 120
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
COUNCIL OPTIONS:
1. That Council approve the recommended motion as presented.
2. That Council not approve the recommended motion as presented.
3. That Council suggest alternate options to the motion.
RECOMMENDED MOTION:
That Council approve the use of a water truck and operator and supply water to fill barricades for the
2025 Three Hills Cruise Weekend races.
FOLLOW-UP ACTIONS:
If Council approves the request, staff will contact the Three Hills Cruise Committee and coordinate the
water delivery.
APPROVAL(S):
☒
Page 32 of 120
February 5, 2025
Kneehill County
1600 - 2 Street NE
PO Box 400
THREE HILLS, AB
T0M 2A0
Email - office@kneehillcounty.com
Attention: County Council
Dear Council:
This upcoming year will be the 14th year that the Three Hills Drag Race Committee has hosted
the Race Weekend event. It kicks off with the “Meet and Greet” on Main Street on the evening
of Friday, June 6th followed by the “Cruise” the same evening. The cruise occurs around
Three Hills, up to Trochu, and back to Three Hills.
Saturday, June 7th will feature the 44th year of the Street Freaks Show and Shine on the "Big
L" starting in the morning thru to mid-afternoon. The action then moves to the Three Hills
Airport for the 1/8th mile drag racing.
Sunday, June 8th will offer a full day of drag racing again at the Three Hills Airport
commencing in the morning and running through the afternoon. We expect to host up to 100
race cars as well as 1000 or more spectators.
The previous success of the extended weekend of events would not have been possible
without the cooperation and participation of many community groups and also the help from
the Town of Three Hills, Kneehill County, and their employees. To enable us in hosting this
year's event, we are again requesting the continued support and assistance from the County
as follows:
Water trucks, trailer, driver, and staff to assist in filling our water barricades on
Friday, June 6th:
In order to operate this event as safely as possible, we rely on barricades that
line the track as a first line of safety in the event of a mishap with a race car.
These barricades are filled with water and are interlocked together. It takes
approximately 60,000 litres of water to fill all of the barricades. We are hoping
that the County will again generously provide us with the above mentioned items
and personnel.
The weekend events are very organized and well run, risks are mitigated with proper
insurance, sanctioned inspections, and a comprehensive Emergency Response Plan
(attached) which is reviewed with all participating groups. An Application for Special Events
Permit form is also attached for review and processing.
.../2
Page 33 of 120
February 5, 2025
Kneehill County
Page 2
We have appreciated the commitment of the County and hope that you will continue to support
our efforts to make Three Hills the “Cruise Capital of Western Canada”
Of behalf of all the Committee members,
Dan Kanderka, Chairman
Three Hills Drag Races
meldan@telus.net
Attachments: Emergency Response Plan
Application for Special Events Permit
Page 34 of 120
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Braconnier Campground Picnic Shelter Design
Meeting Date: Tuesday, March 26, 2024
Prepared By: Fallon Sherlock, Manager of Parks & Ag Services
Presented By: Fallon Sherlock, Manager of Parks & Ag Services
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☒ ☐
☒
☐
☐
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
None
BACKGROUND/PROPOSAL
Braconnier campground was bought from the Province in 1995 for $1 and includes a picnic shelter,
outhouse, and 8 un-serviced campsites along with a caveat of access for campers onto the adjacent
private land to the dam for recreational walks by the water. Campers and day use visitors utilize the picnic
shelter for small group events and meals. 2024 saw 151 overnight stays at this site.
Early in 2024, while assessing the condition of the Braconnier Campground Picnic Shelter, staff found
significant dry rot in its foundation, compromising the structural integrity of the building. For safety
reasons, the building was removed prior to the camping season, and the rebuilding project was included
and approved in the 2025 budget by Council.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
After an invitation for quotes resulted in three being brought forward, Parks Administration has selected a
successful proponent to construct the new facility. In advance of construction, Administration is bringing
forward the attached designs for the Council’s review and approval. These designs are concurrent with
the natural aesthetic of other new County Parks facilities while providing longevity and minimizing the
required maintenance of the facility. The facility will feature a concrete floor and floating half -wall with a
single entrance to the East. The colours will include “Coffee” brown as the main roof, trim and column
colour with “Antique Linen” brown walls and facia, and the exposed wood columns will be stained a
matching coffee brown.
Previous Braconnier Picnic Shelter
Page 35 of 120
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
Proposed New Braconnier Picnic Shelter
FINANCIAL & STAFFING IMPLICATIONS:
No additional funding allocations are necessary, and the project is projected to come within budget.
No additional staff allocations are necessary as this project is already planned for 2025, and a contractor
will complete much of the work.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
Project design concept from Remuda Building Ltd.
COUNCIL OPTIONS:
1. Approve the Braconnier Campground Picnic Shelter design as presented
2. Approve the Braconnier Picnic Shelter design with recommended amendments
3. Request additional information
RECOMMENDED MOTION:
That Council approve the Braconnier Campground Picnic Shelter design as presented.
FOLLOW-UP ACTIONS:
APPROVAL(S):
☒
Page 36 of 120
Under Beam
To Roof
Bracconnier Picnic Shelter Design Concept
-26 Gauge coloured metal wainscotting on all exterior and interior walls
-29 Gauge Antique Linen metal for interior ceiling and necessary trim
-8 – 4 ply 2 * 8 Engineered – Brown Treated – Laminated Posts
Page 37 of 120
Opening
Height
Wainscotting
raised 6” off
concrete slab
Coffee Brown: Roof, Trim, Soffit, Interior Trum
Antique Linen: Walls, Wainscotting, Interior
Wall, Interior Ceiling
Page 38 of 120
REQUEST FOR DECISION
Page 1 of 6
Version: 2022-02
Subject: Vegetation Cutting and Snow Plowing at Hamlet Community Centers
Meeting Date: Tuesday, March 25, 2025
Prepared By: Fallon Sherlock, Manager of Parks & Ag Services
Mike Conkin, Project Supervisor
Jeff Guidolin, Parks Supervisor
Presented By: Fallon Sherlock, Manager of Parks & Ag Services
Mike Conkin, Project Supervisor
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☒ ☒
☒
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- Cemetery Act
Council Bylaw/Policy (cite)- Bylaw 1630: Nuisance and Unsightly Premises; Policy 15-13: Community
Center Operational Grant; Policy 15-4: Community Center Project Grant
BACKGROUND/PROPOSAL
At the April 16, 2024 Committee of the Whole Meeting Administration presented a request for vegetation-
cutting services (mowing & weed whipping) by the Wimborne Community Center and a background on
the vegetation cutting services delivered to both Kneehill County sites and privately owned cemeteries.
The Committee recommended that Council consider mowing and snow removal agreements with the
Rural Community Halls within our Kneehill County Hamlets. The Committee also recommended that
Council consider the development of a mowing of private cemetery level of service, after consultation with
private cemetery owners.
At the December 10 Council meeting Administration presented a summary of information and options of
various levels of subsidization for vegetation cutting and snow plowing services for Community Halls in
Hamlets. Council then requested Administration bring back additional information regarding the cost of
offering services to other community centers in the County and private cemeteries.
The four (4) privately owned cemeteries have been under the $200/year agreement since 1991. These
were done through Council motion and information letters and have been included in the Master Rates
bylaw since. There are not currently any formal service agreements in place.
Feedback from Community Organizations
Administration has reached out to Community hall groups and private cemetery proprietors currently
using County mowing services for comment on the options surrounding mowing. The responses are as
follows:
Wimborne Hall: Has since purchased a used mower and a local volunteer is completing the work ; they
are no longer seeking County services.
Swalwell Hall: Currently has a contractor complete the mowing, would consider the County services
based on cost but is not a necessity.
Page 39 of 120
REQUEST FOR DECISION
Page 2 of 6
Version: 2022-02
Huxley Hall: Currently they have a mower and volunteers that mow the ball diamond but it is difficult to
get consistent coverage. They have stated that they do not have the funds in place to be able to pay
for the mowing around the buildings.
Torrington Hall: Awaiting comment.
Sunnyslope Hall: Volunteer group mown. They would consider County-offered services based on cost.
Three Hills Rural Hall: Awaiting comment.
Orkney Hall: Mowing is done by volunteers for no cost as a community get-together.
Mt Vernon Hall: Volunteer mown, occasionally hayed. Based on cost, they would consider the County
services.
Hesketh Hall: Volunteer mown and plowed. Would be more interested in plowing services but currently
have an appropriate set-up.
Meehan Catholic Cemetery: Would likely be able to support an adjustment in service fees at
approximately $600-$800 per year.
Trochu Lutheran & Torrington Zion Cemeteries: Would likely be able to support an adjustment in
service fees at approximately $600-$800 per year. Awaiting confirmation of this from members.
Lumni (St. Ann of the Prairies) Cemetery: Awaiting comment.
Kneehill Community Center Grants
Kneehill County does currently provide grants to rural community halls for operational costs and projects.
The amounts for operational support are set by usage as outlined in the chart below.
Municipal Benchmarking
Administration also reached out to other Counties to benchmark on how and if they provided this level of
service. Out of the twelve (12) who responded, there was a wide variety of arrangements, including those
who own some halls but don’t do the mowing (2), those who don’t own the halls but do the mowing (2),
those who own and do the mowing (3) and those who don’t own or mow (4). Some absorb the cost into
their public land mowing program, others pay a contractor, some provide a grant directly, and others
provide a rebate for county services (mowing or plowing) up to a certain amount.
When it came to Cemeteries, there were similar mixed results, including those who don’t own the
cemetery but do the mowing (2), those who own and do the mowing (5), those who own and contract out
the mowing (1) and those who don’t own or mow (3). Many municipalities in the province provide grant
funding to rural cemeteries in amounts ranging from $500-$3000 per year for operational costs and up to
$5000 for Capital projects.
Page 40 of 120
REQUEST FOR DECISION
Page 3 of 6
Version: 2022-02
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Vegetation Program Costs
The current vegetation cutting costs are calculated to be approximately $202.21 per hour for cutting for
four (4) staff, mowers, whippers, and mowing fuel; in addition, there would be transportation costs of
$1.97/km, which covers two (2) trucks and trailers, fuel and four (4) staff members.
These costs are calculated for the completion of forty-eight (48) sites on a four (4)-week rotation in the
current vegetation-cutting program. It includes all the time allocated for staff to complete the sites,
including active mowing and weed whipping, equipment maintenance, and travel, as well as non-mowing
related time such as safety meetings, inspections, data entry, staff time off, and average weather delays,
all in moderate growing conditions. With all of these additional factors under consideration , the average
active mowing time per day for calculation purposes is five (5) hours of active cutting per day.
If the service level was to remain the same while incorporating all of the discussed locations then
additional resources would be necessary. The upfront capital costs to set up an additional team of two
mowers, two weed whips, one truck and one trailer would be $187,500. The staff costs for two additional
staff for the season would be approximately $16,000 per year.
Existing and Potential Vegetation Cutting Service Costs
Hamlet Halls compared to other Hamlet mowing (no travel included)
Breakdown of rural hall cutting
Site
Est. Cutting
Time (hrs) Cost per Cut
Cost per 4
cuts per year
Torrington Hamlet 4.5 1,071$ $ 4,285
Torrington Hall 0.75 121$ 482$
Wimborne Hamlet 2.5 536$ 2,142$
Wimborne Hall 2.5 536$ 2,142$
Huxley Hamlet 2 536$ 2,142$
Huxley Hall 1 268$ 1,071$
Swalwell Hamlet 3 1,406$ 5,623$
Swalwell Hall 1 268$ 1,071$
Additional time for
hamlet halls 5.25
Additional cutting
cost for hamlet
halls 1,192$ 4,767$
Site
Veg Mgmt
Size (ac)
Est. Cutting
Time (hrs)
Round Trip
Travel Time
(hr)
Round Trip
Travel Distance
(kms)
Est. Total
Time (hr)
Total cost
per cut
Total Cost
per year
Orkney Hall 5.36 4 1 70 km 5 1,393$ 5,572$
3 Hills Rural Hall 0.97 1 0.25 14 km 1.25 332$ 1,329$
Sunnyslope Hall 3.51 3 0.75 54 km 3.75 1,052$ 4,207$
Mt. Vernon Hall 2.89 2.5 0.5 36 km 3 835$ 3,340$
Hesketh Hall 0.63 0.75 1.25 97 km 2 642$ 2,569$
total rural halls 11.25 3.75 15 4,254$ 17,017$
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Breakdown of the costs associated with mowing the current private cemeteries
Vegetation Cutting Service Delivery Models
Options for service delivery models could include:
1. A set agreed-upon number of cuts per year at a specified amount (i.e. $200 per year for 4 cuts)
2. As described above, with specially requested cuts outside of the regular rotation at an increased cost
for additional travel.
3. Cutting by request as it fits into the program schedule and availability without a guarantee of reaction
time at a specified rate (i.e. $200 per hour plus $2/km travel).
Options for fees structures could include:
1. Full subsidization: no fees charged and County absorbs all costs
2. Full cost recovery: cost recovery rate as determined annually by administration
3. 50% cost recovery: 50% of the cost recovery rate as determined annually by administration and
added to the master rates bylaw
4. Set a single rate of $1000 per year for four (4) cuts.
5. Add on cuts could be done for a separate rate plus milage.
Snow plowing at Community Centers
The following costs for snow plowing are based on standard equipment rates:
Plowing: T770 skid steer – $119.03/hr (operator included)
Travel: 1 Ton truck – $32.77/hr (operator NOT included)
Time spent at each site would be 0.5-2 hours for snow plowing depending on the amount of snow. These
costs do not include snow removal from the site which would have to be a separate service/cost.
Considerations
The number of Community centers opting into the service may impact program costs, as additional
resources, such as staff, may need to be procured to meet existing service standards. The attached
table outlines the costs and times for each community center. If all halls opted for the service on a
four (4) cut per year basis it would increase the length of the rotation by approximately four (4) days
to almost five (5) weeks.
Community centers have already received a grant from Kneehill County for operational costs.
Uptake in the program would depend highly on the rates selected as most centers are currently done
at no cost by volunteers.
A change in service level or rates would impact locations currently being done for free or at low costs
(Huxley Hall and curling Rink and the Private Cemeteries).
Site
Veg Mgmt
Size (ac)
Est. Cutting
Time (hrs)
Round Trip
Travel Time
(hr)
Round Trip
Travel Distance
(kms)
Est. Total
Time (hrs)
Total cost
per cut
Total Cost
per year
Lumni 2.2 1.75 0.46 36 km 2.21 634$ 2,537$
Trochu Luthuran 1.34 2 0.44 28 km 2.44 712$ 2,841$
Torrington Zion 0.5 2 0.62 50 km 2.62 431$ 1,723$
Meehan Catholic 2.34 2 0.38 30 km 2.38 674$ 3,368$
total private cemeteries 7.75 1.9 9.65 2,451$ 10,469$
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The addition of the Hamlet Community Centers to the cutting program would contribute to the
continued care and maintenance of the communities these centers are a part of. This service is often
a difficult item for volunteer groups to source, especially locating individuals with proper equipment,
time, and adequate insurance coverage to complete this role in a public space.
FINANCIAL & STAFFING IMPLICATIONS:
Financial: The potential financial impact is detailed above and/or may also include other potential costs,
depending on alternate options discussed that have not been detailed in this report.
With the existing staff and resources, the addition of all rural Community Centers would extend the cutting
rotation to just under five (5) weeks, depending on vegetation growth.
If the service level was to remain the same while incorporating all of the discussed locations then
additional resources would be necessary. It is the opinion of Administration that with an addition al team
as detailed above, the County could incorporate all of the additional locations and retain the existing
service level.
For snow plowing this impact would vary greatly depending on snowfall amounts and frequency.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
None
COUNCIL OPTIONS:
1. Motion to not create a program for Community Center mowing and snow plowing and to
discontinue the service at the Huxley Community Center and Curling Rink in 2026 to allow for
sufficient time to locate an alternative option and funding. Furthermore, to increase the Private
Cemetery mowing fees to $1000 annually in 2026 and implement formal service agreements with
the four listed Cemeteries.
2. Motion to pilot services to Rural Community Centers and the four listed private cemeteries at a
50% cost recovery rate of $101.11/hour and $0.98/km for four (4) vegetation cuts annually and
snow plowing services to Community Centers at $75.90/hour for skid steer and $16.38/hour for 1-
ton truck incorporated into the existing road/hamlet plowing rotation.
3. Motion of an alternative option determined by Council.
4. Motion to request for additional information.
RECOMMENDED MOTION:
1. That Council direct Administration to discontinue the mowing service at the Huxley Community
Center and Curling Rink in 2026 in order to allow for sufficient time to locate an alternative option
and funding.
2. That Council increase the Private Cemetery mowing fees to $1000 annually in 2026 and
implement formal service agreements with existing serviced cemeteries.
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That administration notifies the affected stakeholders and creates service agreements where necessary.
APPROVAL(S):
☒
Page 44 of 120
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Fire Guardian Annual Appointments 2025
Meeting Date: Tuesday, March 25, 2025
Prepared By: Debra Grosfield, CLGM, Protective Services Manager
Presented By: Debra Grosfield, CLGM, Protective Services Manager
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- The Forest and Prairie Protection Act, Section 4, requires that each year the Council
of a municipal district shall appoint, for a term not exceeding one year with effect from the beginning of
April, a sufficient number of fire guardians to enforce the Act within the boundaries of the municipal district
except that part of the municipal district that is within a forest protection area.
The Forest and Prairie Protection Act, Section 4 (3), states, “the chief elected official, each councillor
and the chief administrative officer are by virtue of their offices fire guardians in and for the municipal
district except that part of the municipal district that is within a forest protection area”.
Council Bylaw/Policy (cite)- As per Bylaw 1770 Fire Protection Bylaw, Section 5, Council will appoint
Fire Guardians to carry out the roles and responsibilities of the Bylaw. Fire Guardian and permitting
details are in Bylaw 1770.
Standard Operating Procedure- With recent burns, we have reviewed and adopted a new SOP specific
for Fire Guardian roles and expectations, as well as fire permitting system procedures, to support the
teams doing this work.
BACKGROUND/PROPOSAL
These appointments have been recommended by each of the District Fire Department to the
CAO/Designate, as per bylaw. Administrative staff can issue fire permits, should a volunteer fire
department member not be available.
Because this is deemed an administrative function, Councillors are not set up with fire permitting
accounts.
Should any of the appointed Fire Guardians leave their respective fire department, or leave their position
at Kneehill County, their appointment will be revoked immediately.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Fire permits are issued by Fire Guardians throughout the year to maintain control of burning
throughout the County.
Fire Guardians in all fire districts processed a total of 724 permits in 2024 (same as last year)
The advantage of having all districts permitting access allows for the administrative weight to be
balanced.
The advantage of permitting to be completed by each district allows for fire department and
dispatch notification and approval for burns are specific for that area in the County.
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FINANCIAL & STAFFING IMPLICATIONS:
Fire Guardians are appointed through our Council; however, we do not offer compensation to them. They
may be compensated through their own municipality.
Customer Service has helped many ratepayers with the online system, if necessary. Information
Technology and Records Management maintain the user accounts for the fire permitting system.
Our Rural Fire Chief has taken on the Acme Area Fire Permitting with back up as the Community Peace
Officers and Manager to ensure coverage and to meet service needs.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
None
COUNCIL OPTIONS:
1. To approve the recommended motion as presented.
2. To amend the motion as presented.
RECOMMENDED MOTION:
That Council appoint the following as Fire Guardians for the issuance of Fire Permits to March 31, 2026:
Three Hills Fire Department: Chris Evans, Murray Fenton, Brandon Rempel
Acme Fire Department: No Fire Guardians
Carbon Fire Department: Jody Kranzler, Jordan Reed, Jeremy Kranzler, Austin Larsen, Travis
Cormier, Riddel Wiebe
Linden Fire Department: Shawn Klassen, Carson Reimer, Max Penner
Torrington Fire Department: Doug Fretz, Jason Michielsen, Derek Benedict
Trochu Fire Department: Richard Hoppins, Alan Adam, Chris Armstrong
Kneehill County Administrative: CAO, Director of Community Services, Manager of Protective
Services, Rural Fire Chief, Community Peace Officers.
FOLLOW-UP ACTIONS:
Notification and set up of any changes on Fire Guardians.
APPROVAL(S):
☒
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REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Ratepayer Evenings 2025
Meeting Date: Tuesday, March 25, 2025
Prepared By: Christine Anderson, Communications Coordinator
Presented By: Christine Anderson, Communications Coordinator
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- Public Consultation Policy & Plan
BACKGROUND/PROPOSAL
Kneehill County annually hosts public engagement with residents through Ratepayer Evenings.
The events provide a family-friendly opportunity for residents and ratepayers to come and engage with
Council and staff, ask questions, and provide feedback.
Facilitation is like a trade fair—each department has its own booth with department-specific information. A
catered supper, kids’ activities, and prize draws will also be provided.
The Ratepayer Night Feedback Survey will help gauge the event’s success and determine potential
improvements for future events.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The events have been held in different locations throughout the County since they began in 2019.
2019- Trochu and Acme
2022- Torrington and Carbon
2023- Swalwell and Wimborne
2024- Three Hills and Sunnyslope
New location options for 2025: (hall with required capacity, kitchen):
• Huxley Hall/Curling Rink
• Drumheller- Badlands Community Facility
If Council wishes, we can repeat previous locations. Administration is recommending holding the events
in June of 2025.
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FINANCIAL & STAFFING IMPLICATIONS:
$15,000 is budgeted for these events in 2025. ($7500 each.)
This includes catering, rental, door prizes, printing, and branded items to give away.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
N/A
COUNCIL OPTIONS:
1. Council approves hosting two Ratepayer Evenings in 2025
2. Council approves hosting one Ratepayer Evening in 2025
3. Council directs administration to bring back more options for ratepayer engagement.
RECOMMENDED MOTION:
That Council approves hosting Ratepayer Evenings in ________ and ______ in 2025.
FOLLOW-UP ACTIONS:
Administration will set event dates based on availability and begin advertising/preparing for them.
APPROVAL(S):
☒
Page 48 of 120
REQUEST FOR DECISION
Page 1 of 9
Version: 2022-02
Subject: 2024 Fourth Quarter Variance Report
Meeting Date: Tuesday, March 25, 2025
Prepared By: Marika von Mirbach, Manager of Financial Planning
Presented By: Marika von Mirbach, Manager of Financial Planning
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☒ ☒
☒
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial Financial affairs of the municipality are governed by the Municipal Government Act
Council Bylaw/Policy Internal policy states that Corporate Services will provide Council with a quarterly
financial report and preliminary year-end report.
:
Council receives quarterly financial reports during the year. These reports are intended to inform Council
of financial transactions to date and how expenditures, revenues, and other financial indicators compare
to the annual operating budget and plan that Council previously approved.
The purpose of this report is to:
Report on the 2024 Operating Budget performance to date.
Report on the Operating Budget Projects approved in the 2024 Operating Budget.
Report on the status of all approved 2024 Capital Projects.
Provide other supplementary information on key financial indicators for the municipality.
This report is for the period ending December 31, 2024 (Fourth Quarter).
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The County is required under the Municipal Government Act (MGA) to approve both an Operating and
Capital budget which are balanced and fully funded. To achieve this, the budget is prepared on a fiscal
viability basis and is monitored and controlled to achieve the desired outcome of a balanced budget. As
such, all budgeted revenues must equal budgeted expenditures.
The budgeting process allows municipalities to prioritize projects, programs, and service levels based on
anticipated revenue and expenses. A municipality’s annual budget routinely consists of two components:
The Operating Budget plans for a municipality’s day-to-day expenditures (e.g., salaries, wages,
benefits, heat, electricity, and maintenance of buildings and infrastructure, etc.).
The Capital Budget plans for the purchase and financing of assets or improvement of
infrastructure (e.g., roads, water and wastewater facilities, county facilities, major projects, etc.)
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This RFD includes the following Financial Reports:
Operating Budget Summary by Function (Appendix A)
Operating Budget Summary by Department (Appendix B)
Operating Project Summary (Appendix C)
Capital Project Summary (Appendix D)
Cash and Investment Summary (Appendix E)
Reserve Continuity Schedule (Appendix F)
Operating Budget Results – Recommended Reserve Contributions (Appendix G)
Operating Budget Summary by Function (Appendix A)
Appendix A provides Council with a corporate summary of the Operating Budget performance for the year
ending December 31, 2024, and explains unfavourable or favourable corporate results.
This section of the report will focus on Appendix A, which provides operating results by classifying the
revenue source or nature of expenditure. Appendix B, presented by organizational unit, provides
information on each department's performance; a high-level summary of the driving factors behind
departmental results is also included within this report.
The total net forecasted revenue/expenditure year-end result anticipates a surplus of $2,795,769. This
surplus consists of:
$2,947,956 favourable related to the receipt of unbudgeted funds from investment revenues; this
aligns with the preliminary reserve strategy presented to Council in October of 2023.
o Related to this favourable revenue variance is an unfavourable expenditure variance
which represents an additional contribution to reserves of $1,695,637, representing the
revenue earned in excess of budget from January 1 to June 30, 2024.
$902,131 favourable related to the receipt of unbudgeted funds for the sale of capital equipment.
o Related to this favourable revenue variance is an unfavourable expenditure variance
which represents an additional contribution to reserves of $433,267, representing the
revenue earned in excess of budget from January 1 to June 30, 2024, and a contribution
of $111,000 representing insurance proceeds related to a plow truck that was replaced in
2024 due to an insurance claim.
The remaining projected surplus on the core operating budget is $1,185,586 favourable,
representing a 3.9% overall variance from the budget.
Revenue Summary - $4,281,565 favourable forecasted to the end of the year
The driving factors of the favourable revenue variance are:
i. Licenses and Permits - $9,322 favourable related to planning and development permits.
ii. Operating Grants - $26 favourable relates to LGFF grant funding.
iii. Other Revenue - $94,425 favourable primarily consisting of oilfield water licensing revenues.
iv. Sale of Goods and Services - $113,378 favourable consisting of:
$71,000 favourable from the dust control program .
$24,000 favourable related to oilfield inspection fees.
$18,000 favourable related to other small variances across departments, including water
distribution, campgrounds, paid parking, cemeteries, scrap metal sales, tax notification
fees, and map sales.
v. Sales to Other Governments - $1,002 favourable consisting of:
$18,000 favourable with respect to waste transfer site agreements.
$17,000 unfavourable related to protective services and water management contracts.
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vi. Rental Income - $173 favourable related to updated rental agreements.
vii. Penalties and Fines - $14,246 favourable primarily related to penalties on property taxes.
viii. Property Taxes - $3,171 favourable related to assessment adjustments.
ix. Special Taxes and Frontage - $43,510 favourable primarily relating to riser fees received, which
are not included in the approved budget due to their unpredictability and for which the revenues
are recommended to be contributed to the water reserve in Motion #1 of this report.
x. Return on Investments - $2,947,956 favourable. This variance aligns with the preliminary reserve
strategy presented to Council in October of 2023, whereby investment returns are intended to be
utilized as a reserve growth mechanism rather than an operating budget funding source. During
the second quarter report, $1,695,637 was contributed to reserves to reflect income earned
above budget from January 1 to June 30, 2024. Motion #1 includes recommendations to
contribute the additional revenues generated from July 1 to December 31, 2024 , to various
reserves.
xi. Transfer from Reserves - $152,225 favourable relates to:
$100,000 reserve draw approved through Council motion 325/23 and 238/24 related to a
contribution to the Acme Alumni Association for which there is an offsetting unfavourable
expenditure variance under Transfers to Individuals and Organizations.
$52,225 reserve draw approved through Council motion 387/23 to fund repairs to the
Trochu fire truck for which there is an offsetting unfavourable expenditure variance under
Transfers to Individuals and Organizations.
xii. Capital Equipment Plan Sales - $902,131 favourable relates to the sale of capital equipment.
During the second quarter report, $433,267 was contributed to reserves to reflect income earned
above budget from January 1 to June 30, 2024. Motion #1 includes the recommendation to
contribute the additional revenues generated from July 1 to December 31, 2024 , to the Capital
Equipment Plan reserve.
Expense Summary $1,485,796 unfavourable forecasted to the end of the year
The driving factors of the unfavourable expenditure variance are:
i. Contract Goods and Services - $395,784 favourable. This variance has several contributing
factors, including:
$85,000 favourable related to advertising and PR.
$78,000 favourable related to training, conferences, and memberships.
$50,000 favourable for major maintenance.
$47,000 favourable related to professional contracted services.
$42,000 favourable related to public land mowing.
$38,000 favourable related to contracted building maintenance.
$22,000 favourable for IT contracts.
$15,000 favourable for land care programming.
$15,000 favourable for fire department supplies.
$12,000 favourable related to waste collection.
$11,000 favourable for equipment rentals.
$10,000 favourable for grounds maintenance.
$10,000 favourable for insurance.
$24,000 favourable related to small variances across all departments.
$55,000 unfavourable in contracted equipment and maintenance repairs.
$9,000 unfavourable related to urban garbage site expenses.
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ii. Materials, Goods, Supplies, and Utilities - $469,753 favourable. This variance has several
contributing factors, including:
$210,000 favourable in steel supplies; this variance primarily relates to supplies
purchased during the year, which were held in inventory at year-end, which reduced the
expenditure recorded in 2024.
$88,000 favourable in shop supplies.
$86,000 favourable for fuel.
$52,000 favourable for weed control chemicals.
$48,000 favourable for road maintenance supplies.
$30,000 favourable for utilities.
$20,000 favourable for dust control materials.
$33,000 favourable related to small variances across all departments.
$63,000 unfavourable for water for resale.
$35,000 unfavourable related to utility department supplies.
iii. Salaries and Wages - $105,845 unfavourable which reflects the implementation of the 50th
percentile market adjustment as well as expenditures related to employee turnover.
iv. Provision for Allowances - $27,413 favourable represents uncollectable taxes written off during
the year.
v. Purchases from Other Governments - $878 favourable includes:
$39,000 favourable variance related to the policing payment paid to the province.
$38,000 unfavourable related to the Drumheller Waste Commission payment.
vi. Transfer to Other Governments - $34,400 favourable relates to contingency funding not utilized.
vii. Transfer to Individuals and Organizations - $94,345 unfavourable includes:
$71,000 unfavourable related to fire department transfers, of which $52,225 relates to
repairs to a Trochu fire unit, which have been funded through reserves as per Council
motion 387/23.
$23,000 unfavourable related to grant programs; included in this amount is the $100,000
payment to the Acme Alumni Association, leaving core grant programs with a $77,000
favourable variance.
viii. Transfer to Local Boards and Agencies - $2,058 unfavourable relates to payments to FCSS and
the Marigold Library system.
ix. Contributions to Reserves - $2,246,116 unfavourable represents reserve contributions motioned
by Council which were not included in the budget:
$1,695,637 unfavourable related to investment income earned in excess of budget as of
June 30, 2024.
$433,267 unfavourable related to capital equipment plan sales earned more than the
budget as of June 30, 2024.
$111,000 unfavourable for insurance proceeds on the plow truck which was replaced in
2024.
$6,000 unfavourable related to transfers to the Municipal reserve related to the planning
department.
x. Gravel (Inventory) Projects - $34,340 favourable relates to gravel crushing costs.
Operating Budget Summary by Department (Appendix B)
Whereas Appendix A discussed the operational results by classification of revenue or nature of
expenditure, Appendix B provides an overview of operational results by department. This section will
highlight key trends affecting each department's year-end forecast.
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Council
Revenues – $100,000 favourable relates to the draw from reserves to fund the payment to the
Acme Alumni Association.
Expenses – $41,130 unfavourable relates to the payment to the Acme Alumni Association,
unfavourable variance in Council salaries, and which are partially offset by cost savings in
contracted services and grant programming.
Corporate Items
Revenues - $3,902,680 favourable primarily relates to higher than budgeted investment returns
and the sale of capital equipment.
Expenses - $2,159,093 unfavourable relates to reserve contributions as per Council motions in
relation to the favourable revenues listed above.
Office of the CAO
Revenues - N/A
Expenses - $20,049 favourable relates to savings in contracted services and general supplies.
Corporate Services
Revenues – N/A
Expenses - $60,955 unfavourable includes favourable variances in contracted services and
material costs and an unfavourable variance in salaries; the unfavourable salaries component
relates to market adjustment implementation.
Transportation
Revenues - $186,419 favourable relates to higher than budgeted dust control, and water access
agreement revenues.
Expenses - $519,386 favourable includes an unfavourable variance in contracted services offset
by favourable variances in materials and supplies, and salaries .
Environmental Services
Revenues - $48,317 favourable relates to water connection fees and waste collection
agreements.
Expenses - $133,493 unfavourable includes favourable variances in contracted services, offset
by unfavourable variances for salaries, supplies, and water for resale.
Facilities
Revenues – N/A
Expenses - $33,719 favourable relates to contracted services.
Enforcement
Revenues - $23,957 unfavourable relating to fines and callout services.
Expenses - $154,625 favourable primarily relates to salaries and wages due to vacancies and
favourable variances in contract services, materials, and supplies.
Fire
Revenues - $49,709 favourable primarily relates to the reserve draw approved by Council to fund
repairs to a Trochu fire unit.
Expenses - $44,951 unfavourable primarily relates to repairs on the Trochu fire unit funded
through a reserve draw.
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Disaster
Revenues - N/A
Expenses - $10,294 favourable relates to materials and supplies, as well as contracted services.
Planning
Revenues- $18,125 favourable relates to licenses and permits.
Expenses - $25,998 favourable includes favourable variances in contracted services and
materials which is offset by an unfavourable salary variance relating to market adjustment
implementation.
Agricultural Services (ASB)
Revenues - $5,820 unfavourable relates to extension program revenues.
Expenses - $157,672 favourable includes favourable variances in contracted services, materials,
and salaries.
Parks
Revenues - $3,592 favourable relating to campground and park fees.
Expenses - $37,088 favourable relates to contracted services, materials, and salaries.
Cemetery
Revenues - $2,500 favourable relates to plot sales.
Expenses - $15,574 favourable includes seasonal wages and contracted services.
Economic Development
Revenues – N/A
Expenses - $20,579 unfavourable primarily relates to salaries and wages due to the addition of
an unbudgeted position by Council motion, favourable variances in advertising and professional
fees partially offset the unfavourable variance in salaries .
Operating Project Summary (Appendix C)
The County undertook 17 operating projects in 2024. Appendix C details each project's specific details,
including budget, funding source, expenditures, year-end variance, year-end status, carry-forward
amount, start date, end date, and project status comments .
Of the 17 operating projects included within the 2024 budget:
Eight (8) were completed during the year, two of which were completed slightly over budget.
Motion #2 requests additional funding to be drawn from the Contingency reserve to fund the
difference.
One (1) was cancelled as the project was completed with internal staffing resources.
Six (6) are being requested to be carried forward with the existing budget remaining.
Two (2) are being requested to be carried forward with additional funding allocated to support
ongoing initiatives in line with their original intent.
Motion #3 references the request to carry forward the 8 identified operating projects into 20 25 for
completion and provide additional funding for the 2 operating projects identified.
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Capital Project Summary (Appendix D)
The County undertook 27 capital projects in 2024. Appendix D details each project's specific details,
including budget, funding source, expenditures, year-end variance, year-end status, carry-forward
amount, start date, end date, and project status comments .
Of the 27 capital projects included within the 2024 budget:
Thirteen (13) were completed during the year, three of which were over budget. Motion #3
requests additional funding to be drawn from the appropriate reserves to fund the difference.
One (1) was cancelled pending further information from a study being completed in 2025.
Thirteen (13) are being requested to be carried forward with the existing available budget or a
reduced budget.
Motion #4 references the request to carry forward the 13 identified capital projects for completion in 2025.
Cash and Investment Summary (Appendix E)
The County continues to generate strong rates of return on its investments; however, decreases in the
prime interest rate are resulting in lower returns on investment than achieved during 2023 and early 2024.
As detailed in Appendix E, the rate of return on cash investments ranges from 4.4% to 6.05% as of
December 31, 2024.
Reserve Continuity (Appendix F)
This schedule tracks the movements, based on Council approvals, of each of the County’s reserves. The
financial information reported in this schedule wi ll only change if:
Council approves new expenditures or amends project budgets.
Projects are completed under budget.
Unanticipated external funding, mainly grants, are approved post-budget.
The unaudited reserve balance as of December 31, 2023, is $70,612,073. This balance does not account
for the recommended allocations to reserves as per Appendix G, draws related to carryforward projects,
nor contributions and draws related to the 2025 Budget.
The unaudited 2025 opening reserve balance, when considering recommendations included in Appendix
G and carry-forward projects, is $69,921,622.
The unaudited 2025 available reserve balance, when considering recommendations included in Appendix
G, carry-forward projects, and all 2025 Budget contributions and draws, is $67,337,840.
Operating Budget Results – Recommended Reserve Contributions (Appendix G)
The operating budget summary as detailed in Appendix A reflects an unadjusted surplus of $2,795,769.
The purpose of this section, and Appendix G of this report, is to provide Council with a summary of
recommendations to manage surplus funds.
The recommendations proposed for Council consideration are structured to support the organization's
long-term sustainability, support the Reserve Strategy initiated in 2023, and set the framework for
adequate funding to support the Council’s strategic priorities.
The recommended Reserve Contributions referenced in Appendix G include the following:
Page 55 of 120
REQUEST FOR DECISION
Page 8 of 9
Version: 2022-02
Related to Specific Unbudgeted Variances
Return on Investments to recommend the remaining surplus of $1,252,319 generated by high
prime interest rates be contributed to:
o $500,000 to the Infrastructure reserve.
o $500,000 to the Capital Equipment Plan reserve.
o $252,319 to the Building Capital replacement reserve.
Capital Equipment Plan Sales to recommend the surplus of $357,864 generated by the sale of
capital equipment to be contributed back into the Capital Equipment Plan reserve to fund future
capital purchases.
Special Taxes and Frontage which recommends the $37,892 generated by water connections be
contributed to the Water reserve to fund future water infrastructure requirements.
To Fund Increases in Carry-Forward Project Budgets
Strategic Initiatives this operating project is intended to provide funding to implement the goals
outlined in Council’s Strategic Plan. The top-up funding of $69,873 will provide continued
opportunities to forward Council’s goals for 2025.
Corporate Initiatives this operating project is intended to provide funding to implement
programming and process changes from an administrative perspective that also align with
Council’s Strategic Plan and opportunities to create efficiencies and capacity. The top-up funding
of $12,706 will provide for opportunities to progress various initiatives.
Related to the Remaining Surplus
To fund 2025 budget balancing draw during the 2025 Budget deliberations Council opted to draw
$277,650 from the Revenue Stabilization reserve to balance the budget. This contribution is
intended to fund that draw from the 2024 surplus.
To contribute the following amounts to various reserves:
o $250,000 to the Parks reserve.
o $250,000 to the Water reserve.
o $250,000 to the Bridges reserve.
After considering the recommended reserve contributions, the adjusted surplus is $37,465.
FINANCIAL & STAFFING IMPLICATIONS:
The overall financial position of the County continues to be positive with Administration and Council
exercising prudent financial management.
The recommendations in this report will ensure a continuation of forward financial planning and value for
the dollar for ratepayers.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
Operating Budget Summary by Function (Appendix A)
Operating Budget Summary by Department (Appendix B)
Operating Project Summary (Appendix C)
Page 56 of 120
REQUEST FOR DECISION
Page 9 of 9
Version: 2022-02
Capital Project Summary (Appendix D)
Investment Report (Appendix E)
Reserve Continuity Schedule (Appendix F)
Surplus Recommendations (Appendix G)
COUNCIL OPTIONS:
1. Adopt the report as presented and approve the recommended motions.
2. Receive report for information.
3. Provide directions to amend the recommended motions.
RECOMMENDED MOTION:
1. That Council approves reserve contributions of $2,758,304 as detailed in Appendix G.
2. That Council approves a draw of $2,057 from the Contingency Reserve to fund over -budget
Operating Projects as detailed in Appendix C.
3. That Council approves $708,514 of Operating Project carryforwards, including funding sources,
as detailed in Appendix C.
4. That Council approves a draw of $16,432 from the Building Capital Replacement Reserve and
$14,676 from the Roads Reserve to fund over-budget Capital Projects as detailed in Appendix D.
5. That Council approves $4,358,753 of Capital Project carryforwards, including funding sources, as
detailed in Appendix D.
FOLLOW-UP ACTIONS:
Administration will Input reserve transfers into the accounting software and update necessary audit
working papers resulting from motions made.
APPROVAL(S):
☒
Page 57 of 120
Appendix A: Operating Budget
Variance Report by Function
as at December 31, 2024 (unaudited)
2024 Budget Q4 Actual
(unaudited)Variance
Revenues
Licenses and Permits (89,100) (98,422) (9,322)
Operating Grants (506,647) (506,673) (26)
Other Revenue (85,000) (179,425) (94,425)
Sale of Goods and Services (1,713,974) (1,827,352) (113,378)
Sales to Other Governments (132,370) (133,372) (1,002)
Rental Income (140,700) (140,873) (173)
Penalties and Fines (92,000) (106,246) (14,246)
Property Taxes (25,644,991) (25,648,162) (3,171)
Special Taxes and Frontage (293,587) (337,097) (43,510)
Return on Investments (766,784) (3,714,740) (2,947,956)
Transfer from Reserves (568,160) (720,385) (152,225)
Capital Equipment Plan Sales (100,000) (1,002,131) (902,131)
Total Revenues (30,133,313) (34,414,878) (4,281,565)
Expenses
Contract and General Services 3,622,594 3,226,810 (395,784)
Materials, Goods, Supplies, and Utilities 4,509,479 4,039,726 (469,753)
Salaries, Wages, and Benefits 10,516,141 10,621,986 105,845
Provision for Allowances 100,000 72,587 (27,413)
Purchases from Other Governments 746,220 745,342 (878)
Transfer to Other Governments 660,419 626,019 (34,400)
Transfer to Individuals and Organizations 310,450 404,795 94,345
Transfer to Local Boards and Agencies 120,852 122,910 2,058
Contributions to Reserves 8,832,158 11,078,274 2,246,116
Gravel (Inventory) Projects 715,000 680,660 (34,340)
Total Expenses 30,133,313 31,619,109 1,485,796
Net - (2,795,769) (2,795,769)
Page 58 of 120
Appendix B: Operating Budget
Variance Report by Department
as at December 31, 2024 (unaudited)
2024 Budget Q4 Actual
(unaudited)Variance
Revenues
Council - (100,000) (100,000)
Corporate Items (27,618,649) (31,521,329) (3,902,680)
Office of CAO - - -
Corporate Services - - -
Transportation (290,000) (476,419) (186,419)
Environmental (1,676,447) (1,724,764) (48,317)
Facilities - - -
Enforcement (39,000) (15,043) 23,957
Fire (61,670) (111,379) (49,709)
Disaster - - -
Planning (104,100) (122,225) (18,125)
ASB (228,747) (222,927) 5,820
Parks (106,900) (110,492) (3,592)
Cemetery (7,800) (10,300) (2,500)
Economic Development - - -
Total Revenues (30,133,313) (34,414,878) (4,281,565)
Expenses
Council 1,185,031 1,226,161 41,130
Corporate Items 5,980,890 8,139,983 2,159,093
Office of CAO 773,136 753,087 (20,049)
Corporate Services 2,403,688 2,464,643 60,955
Transportation 10,488,213 9,968,827 (519,386)
Environmental 3,177,041 3,310,534 133,493
Facilities 419,819 386,100 (33,719)
Enforcement 1,261,815 1,107,190 (154,625)
Fire 1,499,587 1,544,538 44,951
Disaster 40,228 29,934 (10,294)
Planning 618,885 592,887 (25,998)
ASB 1,166,928 1,009,256 (157,672)
Parks 813,492 776,404 (37,088)
Cemetery 68,795 53,221 (15,574)
Economic Development 235,765 256,344 20,579
Total Expenses 30,133,313 31,619,109 1,485,796
Net - (2,795,769) (2,795,769)
Page 59 of 120
Budget Funding Source
Costs
Incurred to
Dec. 31 2024
Year-End
Variance
Year-End
Status
Carry-Forward
Amount Start Date Projected End
Date Comments
1 27,516 Revenue Stabilization 11,883 15,633 Carry Forward 15,633 2024-01-01 2025-04-30 Obtaining final report.
2 Asset Management 63,664 Revenue Stabilization 31,168 32,496 Complete - 2023-01-01 2024-12-31 Complete.
3 Fire Training 22,750 Revenue Stabilization 20,047 2,703 Complete - 2022-01-01 2024-12-31 Complete.
4 Corporate Initiatives 250,000 Revenue Stabilization 12,706 237,294 Carry Forward 250,000 2024-01-01 Ongoing Initiatives include payroll software, staff library, Grammarly, budgeting
software and bids and tenders.
5 Strategic Initiatives 100,000 Contingency 69,873 30,127 Carry Forward 100,000 2024-01-01 Ongoing Initiatives include MDP engagement, virtual city hall, renewable energy
information night, airport marketing, Torrington zamboni, medical clinic
rent stabilization.
6 25,000 Contingency 18,868 6,132 Carry Forward 6,132 2024-06-17 2025-04-30 Expecting the final draft report at the end of February/ beginning of
March. Will need to review and finalize the report when recieved.
7 Huxley Wastewater Assessment 12,896 Contingency 11,135 1,761 Complete - 2024-01-01 2024-03-19 Complete.
8 Gravel Inventory Replacement Strategy 22,562 Contingency 21,992 569 Complete - 2024-01-01 2025-01-01 Complete.
9 Wimborne Fluoride Reduction Study 10,544 Contingency 10,748 (204) Complete - 2024-01-01 2024-04-25 Complete.
10 Security Upgrades (Formerly IT Master Plan) 20,000 Contingency 21,853 (1,853) Complete - 2024-09-01 2024-11-29 Complete.
11 364,625 Contingency 154,011 210,614 Carry Forward 210,614 2023-10-01 2026-12-31 ARO portion completed. FCA round 1 completed in 2024, FCA round 2
field assesments completed for 2025.
12 Growing Kneehill Event 66,000 Parks Reserve 8,865 57,135 Complete - 2024-01-01 2025-01-07 Initial Market event work came to $2,639 before cancelling the event.
Open Farm Days Event completed, expenses came in at $4,387. Vendor
survey completed spending $1,905 and the results presented to Council
in January.
13 Utility Master Plan - Torrington 105,600 Water Reserve 7,254 98,346 Carry Forward 98,346 2024-07-17 2025-12-01 Through the process of tendering this out it was found that it needed to
be re-assesed. Is being resent out to Consultants to complete in 2025.
14 Concrete Crushing 55,000 Contingency 41,000 14,000 Complete - 2024-09-01 2024-12-12 Complete.
15 PSD Maintenance Manager Enhancements 22,000 Building Capital
Replacement
- 22,000 Cancelled - 2024-01-01 2024-12-31 In 2024, funds were allocated to implement Maintenance Manager in
City Wide for Facilities, with an additional $22,000 planned in 2025 for
implementation in the Ag and Parks Department. However, with the
Asset Management Department now established and under the
direction of the Manager of Asset Management & Facilities, this project
will be implemented in-house at no additional cost. As a result, the
previously allocated budget is no longer required, and the project will
proceed without contractor involvement.
16 WaterCAD Implementation 5,500 Water Reserve - 5,500 Carry Forward 5,500 2024-01-01 2025-09-01 Is an ongoing process. Should have the program integrated in 2025.
17 Pavement Condition Assessment Report 110,000 Roads Reserve 87,711 22,289 Carry Forward 22,289 2024-07-01 2025-08-01 Final report being completed.
Total 2024 Operating Projects 1,283,657 529,113 754,542 708,514
Project
Road Network Study
Facility Condition Assessment and Asset
Retirement Obligation
Appendix C: 2024 Operating Project Summary
as at December 31, 2024
Automation and Control Systems
Master Plan (SCADA)
Page 60 of 120
Appendix D: 2024 Capital Project Summary
as at December 31, 2024
Budget Amount Source
Costs
Incurred to
Dec. 31, 2024
Year-End
Variance
Year-End
Status
Carry-Forward
Amount Funding Source Start Date Projected End
Date Comments
1 472,762 118,191 Bridge Reserve 74,953 Project completed. Lower cost than anticipated.
354,572 STIP Grant 224,860
2 472,275 472,275 Bridge Reserve 48,029 424,246 Carry Forward 424,246 Bridge Reserve 9/15/2024 10/15/2024 Design completed, waiting for environmental permits.
3 50,000 50,000 Building Capital
Replacement Reserve
64,476 (14,476) Complete - 10/1/2023 12/31/2024 Project completed with higher contactor construction costs than
expected.
4 489,000 489,000 Building Capital
Replacement Reserve
- 489,000 Carry Forward 489,000 Building Capital Replacement
Reserve
12/1/2024 12/31/2025 Project has begun and is expected to be complete in 2025.
5 200,000 200,000 Roads Reserve 1,836 198,164 Carry Forward 180,000 Roads Reserve 7/1/2024 3/1/2025 Design of 2025 road reconstruction projects.
6 3,991,454 3,991,454 Capital Equipment Plan
Reserve
3,730,333 261,121 Complete - 1/1/2023 12/31/2023 Complete.
7 3,425,172 3,425,172 Capital Equipment Plan
Reserve
2,003,477 1,421,695 Carry Forward 1,421,695 Capital Equipment Plan Reserve 1/1/2024 12/31/2024 8 units delivered; 9 carry-forward units including 6 leased vehicles
and 3 units on order.
8 22,000 22,000 Building Capital
Replacement Reserve
- 22,000 Carry Forward 22,000 Building Capital Replacement
Reserve
TBD TBD Parking lot issues will be assesed in 2025.
9 49,500 49,500 Building Capital
Replacement Reserve
51,456 (1,956) Complete - 6/1/2024 12/31/2024 Project completed with higher then estimated costs.
10 82,500 27,500 Building Capital
Replacement Reserve
- 82,500 27,500 Building Capital Replacement
Reserve
TBD TBD Project will commence in 2025.
55,000 CCBF Grant 55,000 CCBF Grant
11 55,000 55,000 Building Capital
Replacement Reserve
24,223 30,777 Complete - 6/1/2024 12/31/2024 Complete.
12 847,000 847,000 CCBF Grant 36,491 810,509 Carry Forward 810,509 CCBF Grant 12/13/2023 12/31/2025 Design finalized, waiting on land agreements tender for
construction in summer of 2025.
13 715,000 715,000 CCBF Grant 9,286 705,714 Carry Forward 705,714 CCBF Grant 12/13/2023 12/31/2025 Design finalized, waiting on land agreements tender for
construction in summer of 2025.
14 44,000 44,000 CCBF Grant - 44,000 Carry Forward 44,000 CCBF Grant TBD TBD Project will commence in 2025.
15 44,000 44,000 Contingency Reserve - 44,000 Carry Forward 44,000 Contingency Reserve TBD TBD Project scope may change to decommissioning of other towers.
16 63,800 63,800 IT Reserve 42,055 21,745 Complete - 1/1/2024 11/30/2024 Complete.
17 64,000 64,000 IT Reserve 61,397 2,603 Complete - 9/2/2024 9/30/2024 Complete.
18 9,900 9,900 Parks Reserve 100 9,800 Carry Forward 9,800 Parks Reserve 7/24/2024 7/31/2024 Temporary billboard replacement complete. Wayfinding Strategy
and informational sign replacement to come.
19 33,000 10,000 Parks Reserve - 33,000 Cancelled Cancelled
6,500 Community Fundraising
16,500 Community Grants
20 38,500 38,500 Parks Reserve 33,286 5,214 Complete - 4/8/2024 9/20/2024 Site leveling completed and electrical services installed with
potential left for future expansion.
21 13,900 13,900 Parks Reserve 11,367 2,533 Complete - 4/15/2024 10/15/2024 Complete.
22 110,000 78,000 Revenue Stabilization
Reserve
- 81,289 78,000 Revenue Stabilization Reserve 7/24/2024 12/31/2024
32,000 RED Grant 28,711 3,289 RED Grant
23 22,000 22,000 Roads Reserve 36,676 (14,676) Complete - 7/1/2024 3/1/2025 Remainder of design work to be completed under Gravel Road
Reconstruction.
24 569,989 142,497 Roads Reserve 89,189 213,233 Project completed. Lower cost than anticipated
427,492 STIP Grant 267,567
25 66,000 66,000 Roads Reserve - 66,000 Complete - 12/8/2023 12/8/2024 Design completed, Tender after 2025 budget approval
26 220,000 220,000 Roads Reserve 79,148 140,852 Complete - 9/1/2024 12/31/2024 Project completed. Lower cost than anticipated
27 44,000 44,000 Water Reserve - 44,000 Carry Forward 44,000 Water Reserve 8/1/2024 12/31/2024 Project is to be carried over to 2025
Total 2024 Capital Projects 12,214,752 12,214,752 6,918,916 5,295,836 4,300,464
BF 78559 (NW-8-31-25-4)
BF 75910 (NW 2-32-24-4)
2024 Capital Equipment Plan Purchases
2023 Capital Equipment Plan Purchases
Gravel Road Reconstruction
Transportation Facilities Projects
Three Hills Local Facilities Projects
BF 70576 (SW 25-32-25 W4M)
Burn Structure Addition
Public Works Renovations
Administration Protective Service Office
Renovation
Administration and FCSS Parking Lot
Council Room Video Wall
IT Capital Plan Purchases
Fencing of Wimborne and Linden
Towers
Three Hills Transfer Station
Improvements
BF 72256 (SW 1-32-25-W4M)
Horseshoe Canyon Interpretive Center/
Washroom
Horseshoe Canyon Shade Structures
Event/Market Space Development
Playground Replacement
Informational Sign Replacement (HSC)
Swalwell Site Fencing
Major Bridge Maintenance
BF 70988 (NW-15-28-24-W4M)
BF 13477 (SW 18-33-23-W4M)
Rural Road Construction
Carry Forward
Project has been cancelled and will be reassessed when further
needs assessments can be completed as per 2025 project budget,
Kneehill Regional Recreational Needs Assessment.
Carry Forward Project is carried over to 2025 Q1 and Q2.
Complete
Cancelled
Complete
Funding
Project
9/9/2024 10/15/2024172,949 -
8/1/2024 8/31/2024-
-
Page 61 of 120
as at December 31, 2024
Bank Accounts
Balance as at
December 31, 2024
Interest
Rate
2024 Interest
Earned as at
December 31,
2024
Servus General Bank Account 23,029,819.02$ 4.70%800,558.62$
AUMA High Interest Savings Account 11,460,733.55$ 4.00%572,162.71$
Canadian Western Bank Flex Account 17,182,574.16$ 4.10%886,110.08$
Investments
Investment Term Market Value as at
December 31, 2024
Interest
Rate
2024 Interest
Accrued as at
December 31,
2024
1 - Affinity Credit Union GIC August 26, 2024 - August 27, 2025 11,052,488.28$ 4.40%165,364.90$
2 - Canadian Western Bank GIC July 21, 2023 - July 21, 2025 11,000,318.31$ 6.05%522,218.61$
3 - DUCA Credit Union GIC January 16, 2024 - January 16, 2026 4,417,488.15$ 6.00%239,708.60$
Appendix E: Cash and Investment Summary
Account
Page 62 of 120
Appendix F: Reserve Continuity
as at December 31, 2024
IT 260,948 79,647 (103,453) 237,143 - 237,143
Transitional Funds 636,112 (100,000) 536,112 - 536,112
Capital Equipment Replacement 9,915,101 3,639,155 (5,733,810) 7,820,446 857,864 (1,421,695) 7,256,615
Disaster Recovery 686,024 150,000 - 836,024 - 836,024
Buildings Capital Replacement 2,417,460 481,500 (159,729) 2,739,231 252,319 (538,500) 2,453,050
Gravel 2,349,528 350,000 - 2,699,528 - 2,699,528
Roads 20,347,099 2,890,800 (294,560) 22,943,339 (202,289) 22,741,050
Bridges 1,401,737 1,100,000 (122,982) 2,378,755 250,000 (424,246) 2,204,509
Infrastructure 2,700,000 1,545,637 - 4,245,637 500,000 - 4,745,637
Water 4,570,644 835,323 (7,254) 5,398,713 287,892 (147,846) 5,538,759
Water Service Area 5,870,638 - 5,870,638 - 5,870,638
Environmental 1,950,541 - 1,950,541 - 1,950,541
Municipal 154,514 6,212 - 160,726 - 160,726
Parks 802,999 (53,618) 749,381 250,000 (9,800) 989,581
Contingency 2,123,754 (404,624) 1,719,130 69,873 (360,746) 1,428,257
Hamlet Infrastructure 3,305,609 - 3,305,609 - 3,305,609
Revenue Stabilization 8,525,394 (1,504,273) 7,021,120 290,356 (343,633) 6,967,843
Total 68,018,101 11,078,274 (8,484,303) 70,612,073 2,758,304 (3,448,755) 69,921,622
Carry-Forward
Funding
Recommended
Motions
2025 Opening
Balance
2024 Opening
Balance
2024 Operating
Budget
Contributions
2024 Draws 2024 Ending
Balance
Page 63 of 120
2024 Preliminary Surplus (unaudited) (2,795,769)$
Reserve Contributions
Related to specific unbudgeted variances:
Category Description To Reserve Amount
Return on Investments Higher than anticipated investment returns Infrastructure 500,000$
Return on Investments Higher than anticipated investment returns Capital Equipment Plan 500,000$
Return on Investments Higher than anticipated investment returns Building Capital Replacement 252,319$
Capital Equipment Plan Sales Sales of equipment higher than budgeted Capital Equipment Plan 357,864$
Special Taxes and Frontage Water riser fees Water 37,892$
To fund increases for carry-forward project budgets:
Project Total Carry-Forward Amount To Reserve Amount
Strategic Initiatives 100,000$ Contingency 69,873$
Corporate Initatives 250,000$ Revenue Stabilization 12,706$
Related to the remaining surplus:
Description To Reserve
To fund 2025 budget balancing draw Revenue Stabilization 277,650$
Parks 250,000$
Water 250,000$
Bridges 250,000$
Adjusted Surplus (37,465)$
Appendix G: Operating Budget Results -
Recommended Reserve Contributions
Page 64 of 120
REQUEST FOR DECISION
Page 1 of 3
Version: 2022-02
aSubject: Promotional Item Expenditure Report
Meeting Date: Tuesday, March 25, 2025
Prepared By: Theresa Cochran
Presented By: Theresa Cochran
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☒
☐
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL
Council has directed Administration to prepare a report detailing expenditures on internal and external
promotional items over the past three years, comparing actual spending to budgeted amounts due by
March 25, 2025. This report aims to provide transparency and ensure accountability in allocating funds
toward promotional items for both internal and external purposes.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Administration has compiled the budgeted versus actual expenditures on promotional items from 2022 to
2024. Promotional expenditures have been categorized into internal promotional items (e.g., staff
recognition, employee engagement materials, branded apparel) and external promotional items (e.g.,
public outreach, stakeholder engagement materials, event giveaways, and sponsorship items). Below is a
summary of the expenditures:
Economic Development: No expenditures recorded; however, approximately $1,000–$1,500 is
earmarked in 2025 for promotional materials to develop brand awareness.
Communications: Budget allocations ranged from $1,500 to $2,000 annually, with actual
expenditures closely aligning with the budgeted amounts. Items included promotional materia ls
for ratepayer evenings, with unused swag repurposed in subsequent years.
Planning and Development: A significant budget increase in 2024 ($5,000) was allocated for
public engagement items, including house-shaped magnets for emergency address identification
and township grid sticky pads.
Corporate Items: The annual budget ranged from $12,000 to $16,000, covering employee swag
allotments, new employee welcome packages, and event-related promotional items.
Human Resources: Spending ranged from $3,370 in 2022 to $13,072 in 2024, covering the all-
staff day, staff appreciation events, career fairs, and conferences.
Page 65 of 120
REQUEST FOR DECISION
Page 2 of 3
Version: 2022-02
Parks & Agriculture: Budgeted amounts were significantly higher than actual expenditures.
Promotional spending was integrated into larger event budgets, covering items such as
campground materials, weed guides, and public awareness materials.
Fire Department: Expenditures included long service awards, training appreciation items (e.g.,
hoodies, jackets, mugs), and community appreciation events lik e Christmas meals and Santa
Claus night support.
Emergency Management: Minimal spending on community event kits and branded notebooks for
training events.
CPO Programs: School programs, Halloween giveaways, and partnership coins for external
agencies were included in the expenditures.
Council Awards & Gifts: Annual budget of $2,500 was allocated for gifts, flowers, and plaques for
past councillors and community recognition events.
Council Promotional Clothing: Budgeted amounts ranged from $1,000 to $2,000, but actual
expenditures remained minimal.
The total yearly promotional item expenditures versus the budgeted amounts for all categories are
detailed below.
Yearly Spend vs. Approved Budget (2022–2024)
Category 2022 Budget 2022 Actual 2023 Budget 2023 Actual 2024 Budget 2024 Actual
Communications $ 2,000.00 $ 1,890.00 $ 1,500.00 $ 1,500.00 $ 2,000.00 $ 1,600.00
Planning and
Development
$ 1,500.00 $ 610.16 $ 1,500.00 $ - $ 5,000.00 $ -
Corporate Items $ 12,000.00 $ 12,349.70 $ 14,000.00 $ 8,362.00 $ 14,000.00 $ 16,000.00
Human Resources $ - $ 3,370.00 $ 10,000.00 $ 4,084.73 $ 15,000.00 $ 13,072.00
Parks & Ag $ 6,000.00 $ 3,125.50 $ 7,000.00 $ 9,150.14 $ 4,000.00 $ 5,319.67
Fire / EM / CPO’s
Long Service Awards $ 1,000.00 $ 1,287.50 $ 1,000.00 $ 300.00 $ 1,000.00 $ 1,371.64
TFD Appreciation -
items
$ 4,000.00 $ 4,099.63 $ 4,000.00 $ 3,034.90 $ 5,000.00 $ 6,768.25
TFD appreciation -
meal
$ 500.00 $ 150.00
Area Fire Depts -
Pizza nite
$ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00
Page 66 of 120
REQUEST FOR DECISION
Page 3 of 3
Version: 2022-02
Torrington Fire
Community
$ 500.00 $ 220.25 $ 1,000.00 $ 929.57
Kneehill Fire Items $ 2,000.00 $ 2,138.80
EM Kits for Disc
Nights
$ 200.00 $ 170.95 $ 200.00 $ 88.96 $ 200.00 $ 25.99
EM Notebooks $ 1,000.00 $ 840.00
School programs /
Coins
$ 1,000.00 $ 995.38 $ 1,500.00 $ 206.98 $ 2,000.00 $ 1,820.75
Council Flower Gifts
Awards
$ 2,500.00 $ 1,645.00 $ 2,500.00 $ 1,607.05 $ 2,500.00 $ 1,406.00
Council Promotional
Clothing
$ 2,000.00 $ 199.50 $ 1,000.00 $ - $ 1,000.00 $ -
Total $32,700.00 $ 30,243.32 $ 45,200.00 $ 29,055.01 $ 56,700.00 $ 51,942.67
FINANCIAL & STAFFING IMPLICATIONS:
N/A
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
COUNCIL OPTIONS:
That Council accepts the report on promotional item expenditures for 2022 to 2024 as information.
RECOMMENDED MOTION:
That Council accepts the report on promotional item expenditures for 2022 to 2024 as information.
FOLLOW-UP ACTIONS:
APPROVAL(S):
☒
Page 67 of 120
Page 68 of 120
Notice of Motion:
•Council directed Administration to report on internal and external
promotional item expenditures over the past three years.
Purpose:
•Provide transparency and accountability on promotional spending across
departments.
Key Focus:
•Compare actual expenditures to budgeted amounts from 2022 to 2024.
Page 69 of 120
Promotional items refer to all branded materials
used for marketing, outreach, and engagement,
including:
Staff recognition and
engagement items
(e.g., apparel,
welcome packages)
Public outreach and
engagement
materials (e.g., event
giveaways,
educational
materials)
Sponsorship and
stakeholder
appreciation items
(e.g., plaques,
partnership gifts)
Branded materials for
awareness campaigns
(e.g., emergency
management guides,
safety giveaways)
Page 70 of 120
Promotional spending is
embedded within various
department budgets for
marketing, promotions, and
communications.
Difficult to extract exact
amounts allocated specifically
to promotional items without
manual review.
Some promotional spending is
repurposed over multiple
years (e.g., event giveaways
used across different
occasions).
Page 71 of 120
Implementation of a new Financial Management
System for the 2026 budget will allow:
More precise tracking
of promotional
expenditures by
category.
Better reporting and
alignment with
budget allocations.
Streamlined financial
oversight and
planning.
Page 72 of 120
Department 2022 2023 2024
Budget Actual Budget Actual Budget Actual
Communications $2,000.00 $1,890.00 $1,500.00 $1,500.00 $2,000.00 $1,600.00
Planning and Development $1,500.00 $610.16 $1,500.00 $-$5,000.00 $-
Corporate Items $12,000.00 $12,349.70 $14,000.00 $8,362.00 $14,000.00 $16,000.00
Human Resources $-$3,370.00 $10,000.00 $4,084.73 $15,000.00 $13,072.00
Parks & Ag $6,000.00 $3,125.50 $7,000.00 $9,150.14 $4,000.00 $5,319.67
Fire / EM / CPO's
Long Service Awards $1,000.00 $1,287.50 $1,000.00 $300.00 $1,000.00 $1,371.64
TFD Appreciation -items $4,000.00 $4,099.63 $4,000.00 $3,034.90 $5,000.00 $6,768.25
TFD appreciation -meal $500.00 $150.00
Area Fire Depts -Pizza nite $500.00 $500.00 $500.00 $500.00 $500.00 $500.00
Torrington Fire Community $500.00 $220.25 $1,000.00 $929.57
Kneehill Fire Items $2,000.00 $2,138.80
EM Kits for Disc Nights $200.00 $170.95 $200.00 $88.96 $200.00 $25.99
EM Notebooks $1,000.00 $840.00
School programs / Coins $1,000.00 $995.38 $1,500.00 $206.98 $2,000.00 $1,820.75
Council Flower Gifts Awards $2,500.00 $1,645.00 $2,500.00 $1,607.05 $2,500.00 $1,406.00
Council Promotional Clothing $2,000.00 $199.50 $1,000.00 $-$1,000.00 $-
Total $32,700.00 $30,243.32 $45,200.00 $29,055.01 $56,700.00 $51,942.67
Page 73 of 120
Council has received a comprehensive
overview of promotional item
expenditures.
Current financial tracking presents
limitations but will improve with new
systems in 2025.
Administration recommends continued
monitoring and refinement of
promotional item spending to align with
strategic objectives.
Page 74 of 120
Proposed Motion
That Council accepts the report on promotional
item expenditures for the years 2022 to 2024 as
information.
Page 75 of 120
Page 76 of 120
REQUEST FOR DECISION
Page 1 of 3
Version: 2022-02
Subject: Community Grants Round One 2025
Meeting Date: Tuesday, March 25, 2025
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
Presented By: Carolyn Van der Kuil, Legislative Services Manager
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- Policy # 15-3, Community Grants to Non-Profit Organizations
BACKGROUND/PROPOSAL
Round One Community Grant application deadline was on March 5, 2025.
Attached for Council’s consideration are the applications.
There are a total of five eligible applications received and the total amount requested for Round One is
$18,419.50. There is $30,000 approved in the 2025 Budget.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Trochu Valley Historical Society
The Trochu Valley Historical Society is seeking funding to support the creation of the Trochu and District
History Book #3. The total project cost is $1,920, and they are requesting $960 in funding from the
County.
The County has provided support to the Historical Society on several occasions in the past:
2022: $3,650 to assist with window removal.
2019: A laptop and printer were provided.
2015: $5,000 to repair the museum roof.
Three Hills Good Health Club
The Three Hills Good Health Club is seeking funding to assist in the cost of replacing their HVAC System
in their building. The total project cost is $16,189, and they are requesting $8,094.50 in funding from the
County.
The County has not provided funding to this organization in the past.
Page 77 of 120
REQUEST FOR DECISION
Page 2 of 3
Version: 2022-02
Three Hills Minor Softball Association
The Three Hills Minor Softball Association is seeking funding to purchase new ball equipment and
jerseys. The total project cost is $4,730.95, and they are requesting $2,365.00 in funding from the
County.
The County has provided support to Three Hills Minor Softball in the amount of $2,000 to purchase
softball equipment for girls 7-13.
Royal Canadian Legion Branch #161, Carbon
The Royal Canadian Legion Branch #161 is seeking funding to purchase a Pinewood Derby Track, Start
Gate, and End Timer. The total project cost is $5,020, and they are requesting $2,500 in funding from the
County.
The County has provided support to Royal Canadian Legion #161 in the past. The County provided them
$4,500 in 2022 to build a Soap Box Derby Starting Gate.
Huxley Community Association
The Huxley Community Association is seeking funding to assist in the costs of Huxley Curling Rink
Retaining Wall Project. The total project cost is $9,000, and they are requesting $4,500 in funding from
the County.
The County has provided support to the Huxley Community Association on several occasions in the past:
2017: $2,900 to replace the door and lock at the hall.
2020: $865.20 to replace toilets and taps in the curling rink.
2023: $10,000 from the Council Contingency to assist with repairing the hall roof.
2023: $1,250 to replace taps and toilets at the Huxley Hall.
Application Review
There is $30,000 in the budget for both Round One and Round Two for Community Grants. If Council
approved all the applications the total cost for Round One would be $18,419.50. That would leave
$11,580.50 left for Round Two.
Trochu Valley Historical Society $960.00
Three Hills Good Health Club $8,094.50 To replace HVAC System in Building
Three Hills Minor Softball
Association
$2,365.00 Purchase new ball equipment and jerseys
Royal Canadian Legion Branch 161
(Carbon) $2,500.00
Purchase a Pinewood Derby Track, Start Gate,
& End Timer
Huxley Community Association $4,500.00 Curling Rink Retaining Wall Project
TOTAL $18,419.50
Page 78 of 120
REQUEST FOR DECISION
Page 3 of 3
Version: 2022-02
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
Grant Applications
Community Grants Policy
COUNCIL OPTIONS:
1. That Council approve the recommended grant applications totaling $18,419.50
2. That Council approve certain applications, but not all them.
3. That Council defer this item to a future meeting in order for Administration to require further
information.
4. That Council receive for information.
RECOMMENDED MOTION:
That Council Council approve the following Round One Community Grants to Non-Profit Organizations
funding to the following organizations:
FOLLOW-UP ACTIONS:
Administration will reach out to the following organizations to inform them of Council’s decision.
APPROVAL(S):
☒
Trochu Valley Historical Society $960.00 To create the Trochu & District History Book #3
Three Hills Good Health Club $8,094.50 To replace HVAC System in Building
Three Hills Minor Softball
Association
$2,365.00 Purchase new ball equipment and jerseys
Royal Canadian Legion Branch
161 (Carbon) $2,500.00
Purchase a Pinewood Derby Track, Start Gate,
& End Timer
Huxley Community Association $4,500.00 Curling Rink Retaining Wall Project
TOTAL $18,419.50
Page 79 of 120
Page 80 of 120
Page 81 of 120
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Page 83 of 120
Round One Funding March $0.00
Round Two Funding October $0.00
Balance for 2025 $30,000.00
No.Name of Applicant Location
Project
Amount
Amount
Request Purpose of Application
Amount
Approved Comments
2025-01 Trochu Valley Historical Society Trochu $1,920.00 $960.00
To create the Trochu &
District History Book #3
Past Community Grant Funding
2022- Removal of Windows $3,650
2019- Laptop& Printer $1,000
2015- Fix Roof of Museum $5,000
2012- Brochure to promote museum $180
2010- Museum Expansion $800
2025-02 Three Hills Good Health Club Three Hills $16,189.00 $8,094.50
To Replace HVAC System in
Building
2025-03
Three Hills Minor Softball
Association Three Hills $4,730.95 $2,365.00
Purchase new ball equipment
and jerseys
Past Community Grant Funding
2023- Purchase softball equipment for girls 7-13
$2,000
2025-04
Royal Canadian Legion Branch
161 (Carbon)Carbon $5,020.00 $2,500.00
Purchase a Pinewood Derby
Track, Start Gate, & End
Timer
Past Community Grant Funding
2022- Build Soap Box Derby Starting Gate
$4,500.00
2025-05 Huxley Community Association Huxley $9,000.00 $4,500.00
Curling Rink Retaining Wall
Project
Past Community Grant Funding
2017- $2900 replace door and lock to hall
2020-$865.20 Replace toilets and taps in Curling
Rink
2023-Received $10,000 from Council Contingency
to assist with repairing the roof of the hall.
2023- $1250 Replace taps and toilets at Huxley
Hall
TOTALS $36,859.95 $18,419.50 -$
KNEEHILL COUNTY - COMMUNITY GRANTS TO NON PROFIT ORGANIZATIONS - POLICY #15-3
Summary of Applications 2025
Total of 2025 Budget $30,000.00
Round One March
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Page 110 of 120
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Policy 15-6, Promotional Items
Meeting Date: Tuesday, March 25, 2025
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
Presented By: Carolyn Van der Kuil, Legislative Services Manager
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- Policy #15-6, Promotional Items
BACKGROUND/PROPOSAL
As part of Council’s ongoing review of current policies, particularly those that have not been reviewed for
more than four years, Policy #15-6, Promotional Items, is now presented for Council's review.
Administration brought this item to the February 25th Council meeting and at that meeting Council tabled
this item until the March 25th Council meeting in order for Council to review a report on what was spent on
promotional items for the last three years.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Policy #15-6, Promotional Items stated purpose is to define the distribution of promotional items by
Kneehill County and to establish related procedures. The policy includes guidelines for setting a budget
and outlines approval requirements for promotional items exceeding $200.00 in value.
Administration recommends rescinding this policy, as promotional items are already accounted for within
the County’s annual budget and its provisions are operational in nature making the policy unnecessary.
FINANCIAL & STAFFING IMPLICATIONS:
Rescinding Policy #15-6, Promotional Items, has no financial implications. The existing budget includes
allocations across multiple departments for purchasing promotional items to support various programs
and events.
The Corporate Budget is primarily used to fund general giveaway items, including pens, notepads, and
small branded merchandise. Examples of such items include:
Front Desk and Event Items: Pens distributed at the front desk or during community events.
Discovery Night Swag: Items like yo-yos and coloring books designed for children.
Page 111 of 120
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
Branded Merchandise: Items such as ball caps, coffee mugs, water bottles, fly swatters, rain
gauges, and sweaters.
These promotional items are frequently used as door prizes or giveaways and are occa sionally donated
to local organizations upon request. Recent examples of donations include contributions to:
Community Futures Women’s Day Luncheon
Farmers Bonspiel
Ladies Bonspiel
Torrington Curling Club
The total budget for promotional items under the corporate budget ranges from approximately $2,500 to
$5,000. Earlier today, Theresa Cochran presented a report that provided a detailed breakdown of the
Corporate Items budget, including both budgeted and actual expenditures.
The figure I’ve provided reflects only the portion specifically allocated to promotional items, which is why it
is lower than previously reported.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
Policy 15-6, Promotional Items
COUNCIL OPTIONS:
1. That Council rescind Policy #15-6
2. That Council request further information.
3. That Council receive for information.
RECOMMENDED MOTION:
That Council rescind Policy #15-6, Promotional Items.
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
☒
Page 112 of 120
Page 113 of 120
REQUEST FOR DECISION
Page 1 of 1
Version: 2022-02
Subject: Accurate Assessment Delegation
Meeting Date: Tuesday, March 26, 2024
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
Presented By: Mike Haugen, CAO
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL
Accurate Assessment presented at today’s meeting.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The desired objective of the presentation today was for information purposes only and to update Council
on Kneehill County’s Assessment.
FINANCIAL & STAFFING IMPLICATIONS:
There is no financial or staffing implication by accepting the recommended motion.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
N/A
COUNCIL OPTIONS:
1. Receive for information.
2. Direct Administration to provide further information.
RECOMMENDED MOTION:
That Council receive for information the Accurate Assessment presentation.
FOLLOW-UP ACTIONS:
APPROVAL(S):
☒
Page 114 of 120
REQUEST FOR DECISION
Page 1 of 1
Version: 2022-02
Subject: Council & Committee Report
Meeting Date: Tuesday, March 25, 2025
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
Presented By: Mike Haugen, CAO
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☐
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL
The purpose of the Council and Committee Reports is to provide each member with the opportunity to
bring forward any matter of general interest to Council or the County.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Council reports will be included on the agenda when requested by Council and reports may be either in
writing, verbal, or a combination of both.
FINANCIAL & STAFFING IMPLICATIONS:
The recommended motion does not have any financial implication.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
Council & Committee Reports
COUNCIL OPTIONS:
1. That Council accepts the Council and Committee report.
RECOMMENDED MOTION:
That Council accepts for information the Council & Committee Report, as presented.
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
☒
Page 115 of 120
Faye McGhee Division 1
March 25, 2025
Central Alberta Economic Partnership (CAEP)
Meeting Date: March 20, 2025
With the changes to how the Government of Alberta will be funding to regional
economic development alliances (REDAs) starting 2026, the CAEP Board are
working towards updating Strategic Plan and developing a Sustainability Plan.
An initial internal report on the strategic planning session facilitated by Kent
Rupert and Tracy Gardner in February was discussed. A final report will be
available for approval in one to two months. Administration has shared on our
website three critical priorities for CAEP”S Mission to empower investment
attraction in Central Alberta.
1. Customized Community & Investor Profiles
2. Dynamic Regional Profiles that Spotlight Central Alberta
3. Networking Opportunities
Steve Nicol of Qatalyst Research Group has been contracted to work
collaboratively with the board to develop and enhance sustainable strategies that
will positively impact CAEP and its operations. He presented the first portion of
his analysis. I will bring more information as soon as this analysis is completed
and the board has determined the action it will be adopting. In the meantime I
will bring some questions for discussion to Kneehill County council and
administration so that I can relay Kneehill County perspectives as CAEP works
through this.
Additional change from the Government of Alberta is the type of Audit required
for Regional Economic Development Alliances like CAEP has increased
substantially and will cost $10 000-$15000/year more. Starting this year which
was announced long after the budget was set.
Rural Municipalities of Alberta Spring Convention
Meeting Date: March 17-19, 2025
Page 116 of 120
-Attended all three 3 days.
-Appreciated the breakout sessions I attended:
Rural Economic Development Session
-spoke of how many rural municipalities see Economic Development as a
“nice to have” but if needs to be regarded as important to the building a thriving
and sustainable community and it’s infrastructure.
-Camrose County was a presenter who shared the successes and
vulnerabilities of their Economic Development Committee of 2 councillors and 4
local business owners.
-there are many ways to have partner structures that could work on
specific goals; ie Regional; Project Specific, Cluster development, etc
-attendees at the table shared that information to inform visitors of area
businesses and activities are hard to find and used the personal example going to
Dinosaur Days by Travel Drumheller from the Red Deer Region could easily had
been more than a day trip should they had easier access to information for
planning the trip.
Rethinking Approaches to Wicked Challenges, by Gordon McIntosh
-this was a brief and fast paced presentation of a course that
Gordon McIntosh gives over three full days.
-Wicked challenges were defined as problems that are difficult to define
and hard to find solutions for. Ie: Increased Crime, Homelessness
-shared the Solution Seeking Model as a four-step investigation of ideas
and then converge that info into a focus. It is a long process but necessary for
wicked challenges.
Page 117 of 120
REQUEST FOR DECISION
Page 1 of 1
Version: 2022-02
Subject: Council Follow-Up Action List
Meeting Date: Tuesday, March 25, 2025
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
Presented By: Mike Haugen, CAO
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL
To request Council’s acceptance of the Council Follow -Up Action List.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Please find attached the Council Follow-up Action List. The Council Follow-up Action List is a list of items
from Council meetings that require follow-up. This document is regularly reviewed and updated after
each Council meeting.
FINANCIAL & STAFFING IMPLICATIONS:
The recommended motion does not have any financial implications.
RECOMMENDED ENGAGEMENT:
ATTACHMENTS:
Council Follow-up Action List.
COUNCIL OPTIONS:
1. To receive the report regarding the Council Follow-up Action List for information.
2. Council provide further direction or required changes/amendments.
RECOMMENDED MOTION:
That Council receive for information the Council Follow-up Action List as presented.
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
☒
Page 118 of 120
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
30-May-23 208/23
Councillor Penner moved that Council authorize the use of
$10,000 from the 2023 Operating Budget – Strategic initiatives
for a regional economic development project at the Three Hills
Airport in partnership with the Town of Three Hills and Prairie
College.Mike Haugen 2024 Q3
Prairie is currently advertising this
position. A hiring has not taken
place. Follow up on this position
needs to occur when all parties are
available
13-Feb-24
026/24
That Council direct Administration to request Council
presentations from the NRCB, AUC, and knowledgeable expert
on Alberta electrical grid regarding processes, setbacks, and
other information relevant to municipalities.Mike Haugen/Carolyn Van der KuilQ2 2025
Two have taken place. We are still
working to obtain a knowledgeable
speaker regarding the electrical grid.
25-Jun-24
196/24
That Council direct Administration to investigate options for
upgrading the water service to the Three Hills Airport.Mike Ziehr Q2 2025
Applicant is currently investigating
options and has indicated that they
will be in contact with the County in
Q2 of 2025 with an update.
20-Aug-24
226/24
That Council direct administration to further investigate the
costs of providing solid waste services within Kneehill County
and at the Torrington site beyond the site's current lifespan. John McKiernan
Q1 2025 in progress
10-Sep-24
261/24
That Council direct Administration to provide a report on the
process and resources required to develop a land
acknowledgement protocol.Kevin Gannon Q1 2025
RFD being brought forward 8 April
2025
10-Sep-24
267/24
That Council direct administration to send a response letter to
Minister Neudorf and Premier Smith, and the other Ministers
that were originally cc'd on the previous letter, regarding
concerns on renewable energy development. Completed Mike Haugen Q1 2025
A draft letter is currently under
review and proposed for signature.
24-Sep-24
280/24
That Council directs Administration to initiate a new service level
within the Hamlet of Huxley involving coordinating the pumping
of private septic tanks once every two years, to be completed at
a cost recovery model, and commencing in the year 2025.John McKiernan Q1 2025
RFP closed. Reviewing proposals,
Educational component informing
Huxley residents of project status
will be distributed.
22-Oct-24
360/24
That Council move that Kneehill County participate in the AUC
process regarding the Lone Butte Solar Project Mike Haugen Ongoing
County is being represented by legal
counsel in the upcoming hearing.
22-Oct-24
362/24
That Council donate the two Engines (Spare and Kneehill County
Three Hills Station) to Alberta Society for Firefighters Abroad
Project Paraguay.Deb Grosfield TBD
Timing dependant on society.
22-Oct-24
368/24
That Council direct Administration to develop a Kneehill County
Governance Model document for Council approval, with funding
coming from the 2024 approved Operating Budget.Mike Haugen Q1 2025
Development of a draft document is
starting now that other items have
been completed.
12-Nov-24
379/24
That Council direct that Kneehill County send a letter to Minister
Neudorf regarding concern about private/business interests
attempting to alter the Land Suitability Ranking System.Completed Mike Haugen Q1 2025
Letter is awaiting signature, after
which is will be mailed.
12-Nov-24 381/24
That Council direct Administration to draft a policy regarding
participation in AUC proceedings.In process Barb Hazelton Q1 2025
Ongoing
10-Dec-24
420/24
That Council direct Administration to bring back further
information on the Vegetation Cutting at Hamlet Community
Centers report to the January 28, 2024 Council meeting.
Fallon Sherlock, Mike
Conkin Q1 2025
Pushing back to April as waiting for
responses from Community
organizations and Administrative
review.
14-Jan-25
003/25
That Council direct Administration to amend the proposed Policy
13-2, Grader Gravel Services and to defer this discussion to a
future Council meeting.Mike Conkin Q2 2025
14-Jan-25
004/25
That Council direct Administration to place a discussion
regarding industry road use agreements and development
permit/agreement as it relates to road use, to a future
Committee of the Whole Meeting.Mike Ziehr Q2 2025
14-Jan-25
019/25
That Council endorse the Travel Drumheller proposal in principal
and direct Administration to determine potential areas of
collaboration.Kevin Gannon Q1 2025
Travel Drumheller is still working on
this potential opportunity and is
aware that we would love the
opportunity to assess any
11-Feb-25
045-46/25
That Council approve first and second reading of Bylaw #1911,
that being a bylaw to authorize the implementation of a
Community Aggregate Payment Levy.Q1 2025
Bring back for third reading at a
future meeting, pending
information
11-Feb-25
048/25
That Council renames "Service Road" to "Kirkpatrick Close" and
"Range Road 211" to "Deer Valley Lane" adhering to the Naming
of County Roads Policy # 5-19, and authorizing the required
public notice as well as the necessary updates to County maps Cody Dale-McNair
Notices are going out & signs are
being ordered
Council Action Items
Page 119 of 120
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
Council Action Items
25-Feb-25
059/25
That Council approve the funding in the amount of $1,200.00 to
the Kneehill 4-H District to assist in the costs associated with
advertising for their Achievement Day, with funding to come
from the Youth Event Sponsorship Grant Policy Program.Completed Carolyn van der Kuil Q1 2025
25-Feb-25
060/25
That Council direct administration to provide Council a report on
the last three years on what was spent on internal and external
promotional items versus budget amounts by March 25, 2025.Theresa Cochran On the March 25, 2025 Agenda.
25-Feb-25
061/25
That Council table Policy 15-6, Promotional Items until the
March 25, 2025, Council meeting.Carolyn van der Kuil On the March 25, 2025 Agenda.
11-Mar-25
069/25
That Council authorizes the CAO to enter into a services agreement
with Product Care for the collection of Hazardous Special Products
(HSP), in conjunction with the overall ERP program.
070/25
That Council move third reading to Bylaw 1905: Municipal
Development Plan as amended.Completed
071/25
That Council provides a letter of support to Travel Drumheller to
support their expression of interest for the Exploring Transit
Options in Rural Alberta: Drumheller Case Study ;and that Kneehill
County receive a finalized copy of the report.Completed
072/25
That Council approve funding of $1,000.00 to Kneehill Minor
Hockey to support hosting the U15 Hockey Provincials from March
2023, 2025.Completed
074/25
That Council direct Administration to request an engagement with
the local Regional Director with Alberta Transportation regarding
several provincial bridge and road issues. ;In Progress
078/25
That Council authorize Administration to proceed with the land
investment opportunity as discussed.In Progress Mike ZIehr
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