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Post-Meeting Agenda Package - CM_Feb25_2025
COUNCIL MEETING POST-MEETING AGENDA Tuesday, February 25, 2025, 8:30 a.m. 1600 2nd Street NE Three Hills, AB T0M 2A0 https://www.youtube.com/@kneehillcounty48 Pages 1.Call Meeting to Order 1.1 Agenda 1.1.1 Additions to the Agenda 1.1.2 Adoption of the Agenda 2.Approval of Minutes 2.1 Regular Council Meeting Minutes of February 11, 2025 3 3.Appointments 3.1 RCMP Delegation 8 Time: 10:00 a.m. Presenters: Sgt. Jamie Day, Three Hills RCMP; Sgt. Warren Wright, Olds RCMP; Sgt. Robert Harms, Drumheller RCMP; and Beiseker RCMP 4.Infrastructure- Roads/Bridges/Water/Wastewater/Environment No report. 5.Community Services 5.1 Planning No report. 5.2 Agricultural Service Board & Parks No report. 5.3 Protective Services 5.3.1 RCMP Delegation, Stats and Community Priorities 2025 11 5.4 Economic Development No report. 6.Corporate Services 6.1 Town of Trochu Senior’s Living Complex NEW Borrowing Bylaw 57 7.Legislative Services 7.1 Youth Event Sponsorship- Kneehill 4-H District 65 7.2 Policy 15-6, Promotional Items 73 8.Disposition of Delegation & Public Hearing Business 9.Council and Committee Reports 77 9.1 Community Futures Wildrose 78 9.2 Division 5 Update 10.Council Follow-Up Action List 87 11.Closed Session 12.Motions from Closed Session 13.Adjourn Page 2 of 89 __________Initials 1 Kneehill County Regular Meeting of Council Minutes February 11, 2025 8:30 a.m. 1600 2nd Street NE Three Hills, AB T0M 2A0 Council Present: Faye McGhee, Deputy Reeve Debbie Penner, Councillor Jerry Wittstock, Councillor Carrie Fobes, Councillor Laura Lee Machell-Cunningham, Councillor Wade Christie, Councillor Kenneth King, Reeve Staff Present: Mike Haugen, Chief Administrative Officer Mike Ziehr, Director of Infrastructure Kevin Gannon, Director of Community Services Theresa Cochran, Director of Corporate Services Barb Hazelton, Manager of Planning and Development Carolyn Van der Kuil, Legislative Services Manager Cody Dale-McNair, Asset Manager Ushba Khalid, Municipal Intern _____________________________________________________________________ 1. Call Meeting to Order Reeve King called the meeting to order at 8:31a.m. 1.1 Agenda 1.1.1 Additions to the Agenda Additions under Council & Committee Reports 9.1 Division 5 Report 9.2 RMA Central Zone 9.3 Women in Business 9.4 Travel Drumheller Innovation and Collaboration Workshop 9.5 Community Futures Wildrose 9.6 Brownlee Law Seminar 9.7 Alberta Economy & Agriculture Discussion Additions under Closed Session 11.3 Intergovernmental Relations (FOIP-Section 21) Page 3 of 89 February 11, 2025 __________Initials 2 1.1.2 Adoption of the Agenda Resolution: 042/25 Moved by: Councillor Christie That Council approve the agenda as amended. CARRIED UNANIMOUSLY 2. Approval of Minutes 2.1 Regular Council Meeting Minutes of January 28, 2025 Resolution: 043/25 Moved by: Councillor Penner That Council approves the adoption of the minutes of the January 28, 2025, Regular Meeting of Council, as presented. CARRIED UNANIMOUSLY 4. Infrastructure- Roads/Bridges/Water/Wastewater/Environment 4.1 Bylaw #1911, Community Aggregate Payment Levy First Reading Resolution: 044/25 Moved by: Councillor Christie That Council amend the proposed bylaw #1911, so that the CAP Levy rate will read .30 cents per tonne of aggregate. CARRIED Resolution: 045/25 Moved by: Deputy Reeve McGhee That Council approve first reading of Bylaw #1911, that being a bylaw to authorize the implementation of a Community Aggregate Payment Levy. CARRIED Resolution: 046/25 Moved by: Councillor Penner That Council approve Second Reading of Bylaw #1911, that being a bylaw to authorize the implementation of a Community Aggregate Payment Levy. CARRIED Page 4 of 89 February 11, 2025 __________Initials 3 Resolution: 047/25 Moved by: Councillor Fobes That Council grant unanimous consent to proceed with the Third Reading of Bylaw #1911. DEFEATED 5. Community Services 5.1 Planning 5.1.1 Naming Unnamed Roads in Kirkpatrick Area The Chair called for a recess at 9:23 a.m. and called the meeting back to order at 9:30 a.m. with all previously mentioned members present. Resolution: 048/25 Moved by: Deputy Reeve McGhee That Council renames "Service Road" to "Kirkpatrick Close" and "Range Road 211" to "Deer Valley Lane" adhering to the Naming of County Roads Policy # 5-19, and authorizing the required public notice as well as the necessary updates to County maps and road signage. CARRIED UNANIMOUSLY 5.4 Economic Development 5.4.1 International Women’s Day Resolution: 049/25 Moved by: Councillor Fobes That Council accept the International Women's Day report for information as presented. CARRIED UNANIMOUSLY 7. Legislative Services 7.1 Exploration of a Regional Fire Service – Grant Support Letter Resolution: 050/25 Moved by: Councillor Penner That Council support the Village of Acme’s application to Alberta Community Partnership to explore Regional Fire Services. CARRIED UNANIMOUSLY Page 5 of 89 February 11, 2025 __________Initials 4 9. Council and Committee Reports Resolution: 051/25 Moved by: Councillor Cunningham That Council accepts for information the Council & Committee Report, as presented: Division 5 Report RMA Central Zone Women in Business Travel Drumheller Innovation and Collaboration Workshop Community Futures Wildrose Brownlee Law Seminar Alberta Economy & Agriculture Discussion CARRIED UNANIMOUSLY 10. Council Follow-Up Action List Resolution: 052/25 Moved by: Councillor Christie That Council receive for information the Council Follow-Up Action List as presented. CARRIED UNANIMOUSLY 11. Closed Session The Chair called for a recess at 10:32 a.m. and called the meeting back to order at 10:45 a.m. with all previously mentioned members present. Resolution: 053/25 Moved by: Councillor Fobes That this meeting goes into closed session at 10:46 a.m. for the following reason(s): Intergovernmental Relations (FOIP-Section 21) Intergovernmental Relations (FOIP-Section 21) Third Party Business (FOIP-Section 16) CARRIED UNANIMOUSLY Resolution: 054/25 Moved by: Councillor Christie That Council return to open meeting at 12:59 p.m. CARRIED UNANIMOUSLY 1:00 p.m. - meeting recessed to allow return of public. 1:00 p.m. - meeting resumed. Page 6 of 89 February 11, 2025 __________Initials 5 12. Motions from Closed Session Resolution: 055/25 Moved by: Councillor Fobes That Council direct Administration to bring to a future Council meeting an amending bylaw to revise Bylaw 1898, that being a bylaw to authorize the guarantee of a loan by the Town of Trochu, to set the maximum allowable interest rate at 6%. CARRIED UNANIMOUSLY 13. Adjourn The meeting adjourned at 1:02 p.m. Kenneth King, Reeve Mike Haugen, CAO Page 7 of 89 APPOINTMENTS Page 1 of 1 Version: 2022-02 Subject: RCMP Delegation Meeting Date: Tuesday, February 25, 2025 Prepared By: Carolyn Van der Kuil STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service ATTACHMENTS: RCMP Delegation Request Form Presentation at 10:00 a.m. APPROVAL(S): ☒ Page 8 of 89 Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of this information, please contact the FOIP Coordinator at 403-443-5541. Regular Council Meeting Date & Time: GUIDELINES • Presentations are not to exceed 15 minutes, including questions, unless permitted by Council. • The Delegation Request Form and related documents will become part of the public record and will be released/published in the agenda and minutes and will be made available to the pubic in a variety of methods. • Persons interested in requesting a presentation to Kneehill County Council must supply all pertinent information including handouts, PowerPoint Presentations no later than 4:00 p.m. on the Wednesday prior to the scheduled Tuesday meeting. If your material is not published in the agenda, bring ten (10) copies with you to the meeting. Note: distributed documents will become part of the public record. • The County’s Council meetings are video recorded and live-streamed on the County’s website. • Kneehill County Council values respectful and constructive proceedings. All presenters are expected to engage with Council, staff, and other attendees in a courteous manner. Disrespectful or inappropriate behaviour will not be tolerated and may result in the Chairperson concluding the presentation. The Chairperson may also direct anyone causing a disturbance or acting improperly to leave the meeting. • The purpose of a delegation is to provide information to Council. The delegation is not intended to be a “back and forth” engagement or to function as a “question period”. PRESENTER DETAILS MEETING DETAILS Jamie Day, Rob Harms, Warren Wright, Ian Patey RCMP 403-443-0457 (through Deb Grosfield) debra.grosfield@kneehillcounty.com February 25, 2025 @ 10:00 a.m. Page 9 of 89 Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of this information, please contact the FOIP Coordinator at 403-443-5541. PRESENTATION TOPIC Will the presentation require PowerPoint facilities? Yes No The topic of the discussion is (be specific, provide details, and attach additional information, if required so that all necessary details may be considered.): PURPOSE OF PRESENTATION ☐ Information Only ☐ Request Action/Support ☐ Request Funds ☐ Other Desired Resolution (What is the decision you are asking to make?) • Have you included all attachments? • Does your summary contain all pertinent information? • Have you provided enough information to enable Council to make an informed decision? • Have you reviewed your presentation to ensure that it will fit within the specified timelines? Council Community Priorities and RMA Convention K Division meeting request, if needed. RCMP Detachment Commanders from the districts that serve majority of Kneehill County areas to review community priorities and get Council's feedback on any issues or new focus areas. Also, if Council would like to meet with K Division at the spring RMA Convention, and on what topics. n Page 10 of 89 REQUEST FOR DECISION Page 1 of 3 Version: 2022-02 Subject: RCMP Delegation, Stats and Community Priorities 2025 Meeting Date: Tuesday, February 25, 2025 Prepared By: Debra Grosfield, CLGM, Protective Services Manager Presented By: Debra Grosfield, CLGM, Protective Services Manager STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☒ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL As part of the Protective Services Report, we are including statistics from RCMP detachments, Enforcement Officer statistics and events, Emergency Management and Fire Services updates. Kneehill County has 5 RCMP detachments serving our area; Three Hills, Innisfail, Drumheller, Beiseker, and Olds. Four detachments provide Quarterly Reports that they have based on Council’s priorities for our community. Innisfail provides reporting; however, it is not applicable to Kneehill County as theirs is a very small area. Community Priorities for RCMP set by Council in March 2024: - Rural Crime Prevention - Community safety focus - Presence in rural communities - Road Safety - Partnering with Kneehill CPO’s in enforcement, education and engagement. Each year Council sets the Priorities for RCMP. Page 11 of 89 REQUEST FOR DECISION Page 2 of 3 Version: 2022-02 DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: RCMP Detachment Map RCMP Reporting July to September 2024 As part of their accountability to our community, RCMP are providing Council’s with reporting on statistics, community engagement, and community priorities. These are attached for each department. A FAQ document has also been attached regarding Civilian Governance committees. A Public Consultation Survey is being conducted, due February 14th, on RCMP Transparency and Multi- Stakeholder Trust Forum. Page 12 of 89 REQUEST FOR DECISION Page 3 of 3 Version: 2022-02 Community Priorities 2025 We are seeking clarity on the Community Priorities for 2025. FINANCIAL & STAFFING IMPLICATIONS: We include the Provincial Policing Requisition in the Operating Budget. RECOMMENDED ENGAGEMENT: ATTACHMENTS: For Drumheller, Olds, Three Hills, and Beiseker Detachments each: Provincial Policing Report Quarterly Statistical reporting Community Letter (included only 1, they were all the same) FAQ Community Governance Report COUNCIL OPTIONS: 1. That Council approves Community Priorities for 2025 as discussed. 2. Administration to come back with other more information. RECOMMENDED MOTION: FOLLOW-UP ACTIONS: Collaboration and notification back to RCMP Districts to ensure reporting requirements meet Council’s priorities for quarterly reporting. APPROVAL(S): ☒ Page 13 of 89 Page 1 of 4 ©2024 Government of Alberta | November 20, 2024 | Communications and Public Engagement Classification: Protected A Frequently Asked Questions: RCMP civilian governance Alberta’s government is enhancing civilian governance of RCMP policed communities to ensure they have a voice in setting local and province-wide policing priorities and performance goals by creating municipal and regional policing committees, as well as a Provincial Police Advisory Board. This document provides answers to questions about the establishment and operation of RCMP civilian governance bodies. Why is the government mandating civilian governance bodies for RCMP-policed communities? Creation of these new civilian governance bodies responds to a long-standing desire of communities to have more say in how they are policed by the RCMP. By establishing municipal and regional governance committees and the Provincial Police Advisory Board, we are giving communities the opportunity to provide input on both local and provincial policing priorities and RCMP service delivery while increasing police accountability. Civilian governance bodies support a paradigm shift that sees local police as an extension and a reflection of the communities they serve. What will the function of the municipal police committees be? Municipal policing committees will enhance civilian governance of local policing by: • Overseeing the administration of the municipality’s police service agreement; • Representing public interests and concerns to local RCMP leadership and collaborating with local detachments to plan yearly priorities and strategies for municipal policing and commu nity safety; and • Regularly reporting on the implementation of programs and services that support police service priorities. What will the function of the regional police committees be? Regional policing committees will help ensure Alberta’s small rural communities have a voice in how they are policed. • Regional committee’s roles and responsibilities will be similar to their municipal counterparts, advocating for the priorities and concerns of smaller communities while also supporting integrated community safety planning for RCMP policed municipalities in the region. • The boundaries of the four new regional policing committee zones correspond to Alberta’s four RCMP districts, to ensure local policing priorities are accurately reflected in service delivery. How many different civilian governance bodies will be established? Four regional policing committees will be established to align with the four RCMP districts in Alberta. The number of municipal policing committees will depend on whether individual communities decide to either participate in one of the four regional boards, form joint municipal policing committees with neighbouring communities, or form their own municipal policing committee. It is recognized that some communities already have a committee similar in nature to what is envisioned. Page 14 of 89 Page 2 of 4 ©2024 Government of Alberta | November 20, 2024 | Communications and Public Engagement Classification: Protected A How will the civilian governance body for a community be determined? Communities with a population over 15,000 that are policed by the RCMP will be required to establish municipal policing committees. RCMP policed communities with a population between 5,000 and 15,000 will be represented by regional policing committees but can apply to opt out and form their own municipal policing committee. Communities with a population under 5,000 that are served by the RCMP under the Provincial Police Service Agreement will be represented by the Provincial Police Advisory Board. The board will make recommendations on province-wide policing priorities and other aspects of RCMP service delivery. What is the timeline for these governance bodies to be established? The amendments and new regulations will come into force on March 1, 2025. A transitional period, between November 2024 and February 2025, will allow municipalities to pass relevant bylaws and make other preparations for implementation. This transition period also allows municipalities that already have civilian governance bodies time to adapt those bodies to the new statutory requirements. What is the process for communities that want to opt out of a regional committee and establish their own municipal or joint policing committee? Communities seeking to opt out of a regional committee in favour of establishing their own municipal committee (or a joint committee with another municipality) must have a formal process in place to do so, consistent with how other municipal committees are established and aligned with the Police Act and Police Governance Regulation. • Municipalities will also need ministerial approval in order to opt out of a regional committee and/or form a joint municipal committee. • Any municipality can be part of a joint municipal policing committee, as long as it meets the definition of municipality in the Police Act. To initiate the process of obtaining ministerial approval, a municipality can contact the Ministry of Public Safety and Emergency Services at AlbertaPoliceGovernance@gov.ab.ca. What are the requirements for the composition of the municipal and regional policing committees? Municipal policing committees will consist of between three and seven members , appointed by the municipality’s council, for terms of two to three years. The municipality’s chief elected officer is not eligible to be elected as chair or vice- chair of a municipal policing committee. Regional policing committees will consist of at least one member appointed by each municipality represented for terms of two to three years. • Regional policing committees can include additional members appointed by the municipalities with the agreement of all the municipalities in the region. Both municipal and regional policing committees may also include provincial members appointed by the minister. Will committee positions be voluntary or paid? Municipalities can choose whether to establish remuneration for their policing committee (municipal or regional) members through their respective bylaws. Page 15 of 89 Page 3 of 4 ©2024 Government of Alberta | November 20, 2024 | Communications and Public Engagement Classification: Protected A Will the municipalities have to pay for the setup and administration of the governance bodies Municipalities are responsible for the costs of establishing, administering, and sustaining membership of municipal and regional policing committees. If a municipality cannot afford these costs, they have the option of utilizing a portion of their annual Police Support Grant, which allows funds to be used for governance and local police oversight. Communities with populations between 5,000 and 15,000 may also take the opportunity to share costs related to RCMP governance by becoming part of a regional policing committee. What is the role of the Provincial Police Advisory Board? The Provincial Police Advisory Board will serve as an advisory body for about 275 small rural municipalities, such as municipal districts and counties, as well as eight Metis Settlements policed by the RCMP under the Provincial Police Service Agreement. The board will support the alignment of local and provincial priorities across the province. The PPAB will be responsible for developing and maintaining communication between the Alberta RCMP, the provincial government, and the small and rural communities it represents. The PPAB will help advance the interests of RCMP-policed communities by • Advising and supporting collaboration between the RCMP, communities , and community agencies on integrated community safety planning; • Representing the interests of communities served by the RCMP under a provincial police service agreement; • Reporting annually on progress related to provincial police service priorities, provincial police service resourcing, and related initiatives; and • Working with the RCMP and the Ministry of Public Safety and Emergency Services to communicate with municipalities about provincial priorities, resourcing, and community specific challenges. How will the government ensure alignment between provincial and municipal policing priorities? Both municipal and regional policing committees are required to consider provincial policing priorities when setting local ones. The Provincial Police Advisory Board will provide advice on behalf of small and rural communities policed by the RCMP, to support overall alignment of local and provincial policing priorities. Who will pay administration costs associated with the Provincial Police Advisory Board? Costs for the Provincial Police Advisory Board will be the responsibility of the province. Can the government appoint provincial members to these policing committees or to the board? Yes. The government is responsible for ensuring adequate and effective policing across the province, and provincial appointees help the government fulfill that obligation. The Minister of Public Safety and Emergency Services appoints all members of the Provincial Police Advisory Board and can appoint a small number of members to municipal, joint municipal, or regional policing committees based on size. Page 16 of 89 Page 4 of 4 ©2024 Government of Alberta | November 20, 2024 | Communications and Public Engagement Classification: Protected A Who can municipalities contact with questions about the new civilian governance bodies? Municipalities can contact the Ministry of Public Safety and Emergency Services at AlbertaPoliceGovernance@gov.ab.ca with questions and/or support in setting up these new governance bodies. More information on RCMP civilian governance bodies can be found in the Police Act and in the Police Governance Regulations, found at Alberta King’s Printer. Page 17 of 89 Page 18 of 89 Page 19 of 89 Page 20 of 89 Page 21 of 89 Page 22 of 89 Page 23 of 89 Page 24 of 89 Page 25 of 89 Page 26 of 89 Page 27 of 89 Page 28 of 89 Page 29 of 89 Page 30 of 89 Page 31 of 89 Page 32 of 89 Page 33 of 89 Page 34 of 89 Page 35 of 89 Page 36 of 89 Page 37 of 89 Page 38 of 89 Page 39 of 89 Page 40 of 89 Page 41 of 89 Page 42 of 89 Page 43 of 89 Page 44 of 89 Page 45 of 89 Page 46 of 89 Page 47 of 89 Page 48 of 89 Page 49 of 89 Page 50 of 89 Page 51 of 89 Page 52 of 89 Page 53 of 89 Page 54 of 89 Page 55 of 89 Page 56 of 89 REQUEST FOR DECISION Page 1 of 3 Version: 2022-02 Subject: Town of Trochu Senior’s Living Complex NEW Borrowing Bylaw Meeting Date: Tuesday, February 25, 2025 Prepared By: Theresa Cochran Presented By: Theresa Cochran STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite) - Section 266 of the Municipal Government Act (MGA) outlines the legal framework concerning municipal loan guarantees. In essence, it specifies that a municipality can only guarantee the repayment of a loan between a lender and a non-profit organization or one of its controlled corporations if this guarantee is authorized by a municipal bylaw. BACKGROUND/PROPOSAL On February 11, 2025, Council received an update on the Trochu Seniors Housing Complex project, which included information about changes in borrowing interest rates. In response to the higher-than- expected interest rates, a new borrowing bylaw was requested and Council directed Administration to prepare an amending bylaw to revise Bylaw 1898, which authorizes the Town of Trochu to guarantee a loan, setting the maximum allowable interest rate at 6%. However, on February 19, 2025, Kneehill County Reeve and Council received a letter from the Mayor of Trochu requesting that Council consider revising the bylaw to allow for a maximum interest rate of 7%. The Mayor of Trochu stated that while they do not anticipate rates reaching this level, a buffer would be beneficial due to the uncertain economic conditions. This would help avoid the need for a new bylaw in case of unforeseen interest rate fluctuations. Background The Town of Trochu proposes the construction of a Senior’s Living Complex within its boundaries, estimated at $32,000,000.00. The Trochu Housing Corporation (THC), a municipally owned corporation of which Trochu is the sole owner, will oversee the project. THC and Trochu aim to finance the project through a mix of grant funding, life-lease sales, and financing. Anticipating provincial grant funding release soon, they plan to apply for approximately $19 Million. However, Trochu cannot finance this borrowing without m inisterial approval. Therefore, they seek financial backing from Kneehill County to enable financing and provide cash flow during project construction if needed. The County's support is crucial for Trochu to submit a grant application. It has been indicated that without County support, it may not be possible to submit a grant application. The Town of Trochu has stated that funding from the County would only be required as a last resort. Page 57 of 89 REQUEST FOR DECISION Page 2 of 3 Version: 2022-02 Timeline of Events February 9, 2021 March 9, 2021 April 13, 2021 September 28, 2021 Council approved the Reeve and CAO to sign the Trochu Seniors’ Supportive February 27, 2024 April 9, 2024 February 11, 2025 February 19, 2025 A new borrowing agreement between the town and county will permit borrowing up to $20 million for interim financing, with parameters to be updated to include a 5-year timeline and a maximum 7% interest rate. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The council motion on February 11th, 2025, directed Administration to create a new bylaw in place of Bylaw 1898, that is, a bylaw authorizing the guarantee of a loan by the Town of Trochu and setting the maximum allowable interest at 7%. Upon legal consultation, it was recommended that Kneehill County prepare a new Loan Guarantee Bylaw, specific about the loan repayment timing. Section 266(2)(b) of the MGA mandates that the bylaw outlines the interest rate, term, and repayment terms of the loan. Creating a new bylaw offers several benefits, including enhanced clarity and specificity regarding repayment terms. Precise timelines and interest rates ensure transparency and better understanding among stakeholders. A new bylaw also allows for the incorporation of updated legal requirements, ensuring compliance with relevant legislation and regulations. Page 58 of 89 REQUEST FOR DECISION Page 3 of 3 Version: 2022-02 Moreover, a new bylaw enables tailoring the loan guarantee agreement to the project's specific needs, leading to effective risk management and safeguardi ng the interests of both the municipality and the borrowing entity. FINANCIAL & STAFFING IMPLICATIONS: Adopting the loan guarantee bylaw is contingent upon the Town of Trochu entering into a new agreement that meets Kneehill County's satisfaction. This ensures the loan guarantee terms are aligned with the County's financial and operational objectives. The county must consider potential financial implications. In the case of Trochu's loan repayment difficulties, the County may need to utilize cash reserves or raise funds through taxation to fulfill its obligations under the loan guarantee. RECOMMENDED ENGAGEMENT: ATTACHMENTS: Bylaw NO. 1915, Loan Guarantee to Town of Trochu COUNCIL OPTIONS: 1. Undertake first reading of Bylaw 1915 as directed by the council resolution on February 11th, 2025, which mandated the creation of a new bylaw to address the interest rates associated with the Trochu Housing Corporation's loan guarantee agreement. 2. Accept as information. RECOMMENDED MOTION: That Council undertake the first reading of Bylaw 1915 as directed by the Council resolution on February 11th, 2025, which mandated the creation of a new bylaw to address the interest rates associated with the Trochu Housing Corporation's loan guarantee agreement. FOLLOW-UP ACTIONS: With the adoption of Bylaw 1915, Bylaw No. 1898, Loan Guarantee to Town of Trochu, is repealed in its entirety. APPROVAL(S): ☒ Page 59 of 89 BYLAW NO 1915 LOAN GUARANTEE TO TOWN OF TROCHU A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AUTHORIZE THE GUARANTEE OF A LOAN BY THE TOWN OF TROCHU WHEREAS, Section 266 of the Municipal Government Act, R.S.A. 2000, Chapter M-26 and amendments thereto, provides that a Council may issue a Bylaw that authorizes the County to guarantee a loan; WHEREAS, the Council of Kneehill County has determined that supporting the development of the Trochu Seniors Supportive Living Facility Project in the Town of Trochu (the "Project") is beneficial to the municipality; WHEREAS, to support the development of the Project, the Town of Trochu proposes to borrow up to $20,000,000.00, and has asked Kneehill County to guarantee repayment of such loan; WHEREAS, in compliance with Section 268 of the Municipal Government Act the amount of the proposed loan guarantee does not cause Kneehill County to exceed its debt limit, and the County i s prepared to provide such guarantee, subject to the terms and conditions set out herein; WHEREAS, a borrowing agreement between the town and county will permit borrowing up to $20 million for interim financing, with parameters to be updated to include a 5-year timeline and a maximum 7% interest rate; WHEREAS, legal consultation has recommended that Kneehill County prepare a new Loan Guarantee Bylaw, specific about the loan repayment timing, as mandated by Section 266(2)(b) of the MGA, which outlines th e interest rate, term, and repayment terms of the loan; WHEREAS, with the adoption of Bylaw 1915, Bylaw No. 1898, titled LOAN GUARANTEE TO TOWN OF TROCHU, is repealed in its entirety; NOW, THEREFORE, the Council of Kneehill County, duly assembled, enacts as follows: 1. The Municipal Council of Kneehill County is hereby empowered and authorized to provide a loan guarantee for the Town of Trochu in the amount not to exceed TWENTY MILLION ($20,000,000.00) DOLLARS, based on a loan with an interest rate not to exceed 7%, to be repaid in full by The Town of Trochu within a 5-year timeline. 2. The County will utilize cash reserves or funds raised through taxation to honour the payments of the loan should the Town of Trochu become unable to meet the terms of the loan. 3. The provision of the guarantee authorized by this Bylaw shall be conditional upon the Town of Trochu entering into an agreement to the satisfaction of Kneehill County. Page 60 of 89 2 2 PART ONE DEFINITIONS In this bylaw the following words and phrases mean: “Council” means the Council of Kneehill County. PART TWO TRANSITION 1. SEVERABILITY (1) If a portion of this bylaw is found by a court of competent jurisdiction to be invalid, the invalid portion will be voided, and the rest of the bylaw remains valid and effective. 2. EFFECTIVE DATE (1) This bylaw comes into effect upon third reading of this bylaw. 3. BYLAW REPEAL (1) Bylaw No. 1898 is hereby repealed. READ for the first time on this 25th day of February 2025. READ a second time on this XX day of XX 2025. READ a third time and final time on the XX day of XX, 2025 Page 61 of 89 Page 62 of 89 Page 63 of 89 Page 64 of 89 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Youth Event Sponsorship- Kneehill 4-H District Meeting Date: Tuesday, February 25, 2025 Prepared By: Carolyn Van der Kuil, Legislative Services Manager Presented By: Carolyn Van der Kuil, Legislative Services Manager STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Policy #15-10, Youth Event Sponsorship BACKGROUND/PROPOSAL When creating the Youth Event Sponsorship Policy, Council was committed in supporting and nurturing the growth, development, and empowerment of young individuals within our community. This policy provides financial assistance to organizations operating within the boundaries of Kneehill County, for the purpose of organizing and conducting youth-orientated events, activities, and programs. Administration received an application from the Kneehill 4-H District requesting $1,200.00 from the County to help assist in the costs associated with advertising for their Achievement Day. They were not able to come in as a delegation to Council. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Eligibility The application does meet eligibility as the applicant is an organization operating within Kneehill County and the target participants are in the age range of 6 to 18 years. Project Request The project application form is attached that provides information on the event/activity, budget amounts and the amount of funding they are requesting from the County. It also outlines how the event or activity will impact the youth in our community. FINANCIAL & STAFFING IMPLICATIONS: Budget Overview: Allocation and Remaining Funds For 2025, Council has allocated $10,000 to this program. As of now, no other projects have been approved for 2025. In 2024, Council provided financial support to the Kneehill R egional 4-H group in the amount of $1,000 under this sponsorship. Page 65 of 89 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 2025 Budget Allocated in 2025 Remaining Balance $10,000.00 $0.00 $10,000.00 RECOMMENDED ENGAGEMENT: ATTACHMENTS: Policy #15-10, Youth Event Sponsorship Grant Application Supporting Documents COUNCIL OPTIONS: 1. Approve funding in the amount requested. 2. Approve funding in an amended amount. 3. Request further documentation. RECOMMENDED MOTION: That Council approve the funding in the amount of $1,200.00 to the Kneehill 4 -H District to assist in the costs associated with advertising for their Achievement Day, with funding to come from the Youth Event Sponsorship Grant Policy Program. FOLLOW-UP ACTIONS: Administration will contact the applicant and let them know of Council’s decision. APPROVAL(S): ☒ Page 66 of 89 Youth Event Sponsorship Application Form POLICY #15-10 The personal information on this form is being collected for the purpose of determining eligibility of an applicant to receive a grant. This information is collected under the authority of Section 33 (c) of the Freedom of Information and Protection of Privacy Act and may become public information once it is submitted to Council during a Council meeting. Questions PURPOSE Kneehill County is committed to supporting and nurturing the growth, development, and empowerment of young individuals within our community. To further this mission, we have established the Youth Event Grant Policy to provide financial assistance to organizations operating within the boundaries of Kneehill County, for the purpose of organizing and conducting youth-orientated events, activities, and programs. ELIGIBILITY Who can apply? • Applicants must be an organization, team, or youth group operating within Kneehill County, including urban neighborhoods within the County. • The activity/event should primarily target participants in the age range of 6 to 18 years. Who cannot apply? • Public and Private Schools • Projects that are already receiving financial support from other County sources. • Individuals • Businesses SUBMISSION DATES Applications are open from January 1st to December 31st of each year. GENERAL GUIDELINES 1. Grant amounts are limited to one per financial year. 2. Grants cannot be spent on capital items. 3. It is encouraged for applicants to present to Council, especially if they can be conducted by the Youth involved, but is not mandatory. 4. Grant recipients must acknowledge Kneehill County’s support in event marketing and promotional materials. 5. A brief final report is required within 30 days of your event or activity, and the event may be focused in our newsletter. SEND YOUR COMPLETED APPLICATION TO: Grant Program PO Box 400 Three Hills, AB execassist@kneehillcounty.com Please direct all application inquiries to: Page 67 of 89 Youth Event Sponsorship Application Form POLICY #15-10 The personal information on this form is being collected for the purpose of determining eligibility of an applicant to receive a grant. This information is collected under the authority of Section 33 (c) of the Freedom of Information and Protection of Privacy Act and may become public information once it is submitted to Council during a Council meeting. Questions APPLICANT INFORMATION Date: Name: Mailing Address: City: Province: Alberta Postal Code: (All correspondence and cheques will be mailed to this address) Telephone: Email: Cheques made payable to: EVENT/ACTIVITY INFORMATION ☐ Yes ☐ No How will your event impact the youth in our community? February 4, 2025 Kneehill District 4-H Council Box 2727 Three Hills T0M 0A0 403-669-3411 joekellibecker@gmail.com Kneehill District 4-H Council Kneehill 4-H District Show and Sale June 3, 2025 9-21 50 Through advertising in The Capital and through social media 4-H teaches our members responsibility along with many lifeskills. Our members are very proud of their projects and the work that they have put into them over the past 6.5 months and this annual event allows them to showcase their livestock projects and the hard work that they have put into them. They are also proud to be a part of rural Alberta and its future 4 Page 68 of 89 Youth Event Sponsorship Application Form POLICY #15-10 The personal information on this form is being collected for the purpose of determining eligibility of an applicant to receive a grant. This information is collected under the authority of Section 33 (c) of the Freedom of Information and Protection of Privacy Act and may become public information once it is submitted to Council during a Council meeting. Questions BUDGET Requested Amount from Kneehill County $ Please provide a brief budget breakdown on a separate page that includes the following: Income: Please list all the income, including the requested amount from Kneehill County, that is directly related to the event/activity including but not limited to: • Other grants from other government agencies, community organizations and groups, sponsors, etc. • Donations • Fees/admissions from those attending • Fundraisers Expenses: Please list all expenses directly related to the event/activity including but not limited to: • • • • • • • • • • APPLICANT AGREEMENT I DECLARE THAT: By submitting your application, you agree to abide by the statements below. Successful applicants will be notified by email. • I agree to provide a brief final report which will be submitted to Kneehill County within 30 days of the event. • If my event/activity does not occur within the time specified in this application, I will contact the County to either return the grant dollar or discuss alternatives. • I agree that I will use the phrase “Funded in part by Kneehill County Youth Event Sponsorship Grant” in promotional materials. • Kneehill County’s communications may incorporate project details and corresponding photos. 1200.00 Kelli Becker February 4, 2025 Page 69 of 89 Kneehill 4-H District Show and Sale 2025 Beef/Sheep Achievement Day Income Expenses Sales Commission 4000.00 Banner Sponsors 1970.00 1970.00 Buckles/Ribbons 910.00 Livestock Insurance 1450.00 Facility/Meal Cost 3830.00 9550.00 Advertising 1850.00 Sponsorship/Donations 6250.00 Kneehill County Grant 1200.00 Honorariums 1100.00 Photographer 500.00 Totals 17250.00 17330.00 Net: -80.00 Page 70 of 89 Page 71 of 89 Page 72 of 89 REQUEST FOR DECISION Page 1 of 3 Version: 2022-02 Subject: Policy 15-6, Promotional Items Meeting Date: Tuesday, March 26, 2024 Prepared By: Carolyn Van der Kuil, Legislative Services Manager Presented By: Carolyn Van der Kuil, Legislative Services Manager STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Policy #15-6, Promotional Items BACKGROUND/PROPOSAL As part of Council’s ongoing review of current policies, particularly those that have not been reviewed for more than four years, Policy #15-6, Promotional Items, is now presented for Council's review. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Policy #15-6, Promotional Items stated purpose is to define the distribution of promotional items by Kneehill County and to establish related procedures. The policy includes guidelines for setting a budget and outlines approval requirements for promotional items exceeding $20.00 in value. Administration recommends rescinding this policy, as promotional items are already accounted for within the County’s annual budget and its provisions are operational in nature making the policy unnecessary. FINANCIAL & STAFFING IMPLICATIONS: There are no financial implications associated with rescinding this policy. The existing budget for promotional items remains unchanged in the 2025 budget, which allocates $10,000 annually for this purpose. The promotional budget is used to purchase various giveaway items, including pens, notepads, and small branded items. Examples of these items include: Front Desk and Event Items: Pens provided at the front desk or during events. Discovery Night Swag: Items like yo-yos and coloring books for children. Branded Merchandise: Ball caps, coffee mugs, water bottles, fly swatters, rain gauges, and sweaters. These items are often used as small door prizes or giveaways upon request from local organizations. Recently, donations of promotional items have been made to groups such as: Page 73 of 89 REQUEST FOR DECISION Page 2 of 3 Version: 2022-02 Community Futures Women’s Day Luncheon Farmers Bonspiel Ladies Bonspiel Torrington Curling Club Additionally, when administration staff attend conferences, they occasionally bring a small door prize as requested by event organizers. RECOMMENDED ENGAGEMENT: ATTACHMENTS: Policy 15-6, Promotional Items Page 74 of 89 REQUEST FOR DECISION Page 3 of 3 Version: 2022-02 COUNCIL OPTIONS: 1. That Council rescind Policy #15-6 2. That Council request further information. 3. That Council receive for information. RECOMMENDED MOTION: That Council rescind Policy #15-6, Promotional Items. FOLLOW-UP ACTIONS: N/A APPROVAL(S): ☒ Page 75 of 89 Page 76 of 89 REQUEST FOR DECISION Page 1 of 1 Version: 2022-02 Subject: Council & Committee Report Meeting Date: Tuesday, February 25, 2025 Prepared By: Carolyn Van der Kuil, Legislative Services Manager Presented By: Mike Haugen, CAO STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL The purpose of the Council and Committee Reports is to provide each member with the opportunity to bring forward any matter of general interest to Council or the County. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Council reports will be included on the agenda when requested by Council and reports may be either in writing, verbal, or a combination of both. FINANCIAL & STAFFING IMPLICATIONS: The recommended motion does not have any financial implication. RECOMMENDED ENGAGEMENT: ATTACHMENTS: Council & Committee Reports COUNCIL OPTIONS: 1. That Council accepts the Council and Committee report. RECOMMENDED MOTION: That Council accepts for information the Council & Committee Report, as presented. FOLLOW-UP ACTIONS: N/A APPROVAL(S): ☒ Page 77 of 89 Page 78 of 89 Page 79 of 89 Page 80 of 89 Page 81 of 89 Page 82 of 89 Page 83 of 89 Page 84 of 89 Page 85 of 89 Page 86 of 89 REQUEST FOR DECISION Page 1 of 1 Version: 2022-02 Subject: Council Follow-Up Action List Meeting Date: Tuesday, February 25, 2025 Prepared By: Carolyn Van der Kuil, Legislative Services Manager Presented By: Mike Haugen, CAO STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL To request Council’s acceptance of the Council Follow -Up Action List. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Please find attached the Council Follow-up Action List. The Council Follow-up Action List is a list of items from Council meetings that require follow-up. This document is regularly reviewed and updated after each Council meeting. FINANCIAL & STAFFING IMPLICATIONS: The recommended motion does not have any financial implications. RECOMMENDED ENGAGEMENT: ATTACHMENTS: Council Follow-up Action List. COUNCIL OPTIONS: 1. To receive the report regarding the Council Follow-up Action List for information. 2. Council provide further direction or required changes/amendments. RECOMMENDED MOTION: That Council receive for information the Council Follow-up Action List as presented. FOLLOW-UP ACTIONS: N/A APPROVAL(S): ☒ Page 87 of 89 Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 30-May-23 208/23 Councillor Penner moved that Council authorize the use of $10,000 from the 2023 Operating Budget – Strategic initiatives for a regional economic development project at the Three Hills Airport in partnership with the Town of Three Hills and Prairie College.Mike Haugen 2024 Q3 Prairie is currently advertising this position. A hiring has not taken place. 13-Feb-24 026/24 That Council direct Administration to request Council presentations from the NRCB, AUC, and knowledgeable expert on Alberta electrical grid regarding processes, setbacks, and other information relevant to municipalities.Mike Haugen/Carolyn Van der KuilQ2 2025 Two have taken place. We are still working to obtain a knowledgeable speaker regarding the electrical grid. 25-Jun-24 196/24 That Council direct Administration to investigate options for upgrading the water service to the Three Hills Airport.Mike Ziehr Q2 2025 Applicant is currently investigating options and has indicated that they will be in contact with the County in Q2 of 2025 with an update. 20-Aug-24 226/24 That Council direct administration to further investigate the costs of providing solid waste services within Kneehill County and at the Torrington site beyond the site's current lifespan. John McKiernan Q1 2025 in progress 10-Sep-24 261/24 That Council direct Administration to provide a report on the process and resources required to develop a land acknowledgement protocol.Kevin Gannon Q1 2025 Consultants are being considered for this process. 10-Sep-24 267/24 That Council direct administration to send a response letter to Minister Neudorf and Premier Smith, and the other Ministers that were originally cc'd on the previous letter, regarding concerns on renewable energy development. Mike Haugen Q1 2025 A draft letter is currently under review 24-Sep-24 280/24 That Council directs Administration to initiate a new service level within the Hamlet of Huxley involving coordinating the pumping of private septic tanks once every two years, to be completed at a cost recovery model, and commencing in the year 2025.John McKiernan Q1 2025 Developing RFP, Educational component informing Huxley residents of project status will be distributed. 22-Oct-24 360/24 That Council move that Kneehill County participate in the AUC process regarding the Lone Butte Solar Project Mike Haugen Ongoing Legal has been engaged 22-Oct-24 362/24 That Council donate the two Engines (Spare and Kneehill County Three Hills Station) to Alberta Society for Firefighters Abroad Project Paraguay.Deb Grosfield TBD Timing dependant on society. 22-Oct-24 368/24 That Council direct Administration to develop a Kneehill County Governance Model document for Council approval, with funding coming from the 2024 approved Operating Budget.Mike Haugen Q1 2025 Intial Meeting has Occurred. Development of a draft agreement is starting. 12-Nov-24 379/24 That Council direct that Kneehill County send a letter to Minister Neudorf regarding concern about private/business interests attempting to alter the Land Suitability Ranking System.Mike Haugen Q1 2025 12-Nov-24 381/24 That Council direct Administration to draft a policy regarding participation in AUC proceedings.In process Barb Hazelton Q1 2025 Ongoing 26-Nov-24 397/24 That Council move first reading of proposed Bylaw 1910 for the purpose of amending Land Use Bylaw 1808 by redesignation 3.98 acres on a portion of SW 29-31-24 W4, Plan 9410761, Lot 1 from Agriculture District to Light Industrial District.Withdrawn Barb Hazelton 26-Nov-24 408/24 That Council direct Administration, in the spirit of cooperation, to arrange a meeting with the Village of Acme, Village of Linden, and Town of Three Hills prior to further readings of proposed Bylaw 1905, Municipal Development Plan, prior to February 28, 2025.Completed Mike Haugen Q1 2025 Meeting is set for February 13, 2025 10-Dec-24 414/24 That Council approve the request from the Village of Acme on behalf of the Acme Golf Course for a water connection from Kneehill Countys rural waterline at the rates set forth in the Master Rates Bylaw and in conjunction with Policy 14-17: Non- County Residential Connection to Rural Waterline; pending the result of an updated Water Modelling Study.John McKiernan Council Action Items Page 88 of 89 Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 10-Dec-24 420/24 That Council direct Administration to bring back further information on the Vegetation Cutting at Hamlet Community Centers report to the January 28, 2024 Council meeting.Fallon Sherlock, Mike ConkinQ1 2025 Pushing back to March as waiting for responses from Community organizations. 10-Dec-24 430/24 That Council authorize the Reeve and CAO to sign the Kneehill County Village of Carbon Extension Agreement.Mike Haugen In Progress 14-Jan-25 003/25 That Council direct Administration to amend the proposed Policy 13-2, Grader Gravel Services and to defer this discussion to a future Council meeting.Mike Ziehr Q1 2025 14-Jan-25 004/25 That Council direct Administration to place a discussion regarding industry road use agreements and development permit/agreement as it relates to road use, to a future Committee of the Whole Meeting.Mike Ziehr Q2 2025 14-Jan-25 011/12/25 Council provided first and second reading to Bylaw 1912, that being a bylaw to establish rates, fees and charges for various operations, products, permits and services, amended as discussed. 3rd reading coming to the Jan 28 Council Meeting. 14-Jan-25 015/25 That Council authorize the Reeve and CAO to sign the Kneehill County Village of Acme Extension Agreement.Mike Haugen Q1 2025 In Progress 14-Jan-25 019/25 That Council endorse the Travel Drumheller proposal in principal and direct Administration to determine potential areas of collaboration.Kevin Gannon Q1 2025 28-Jan-25 034/25 That Council direct Administration to organize a meeting with Minister Dreeshen at the Spring RMA Conference. 28-Jan-25 041/25 That Council direct Administration to request information by February 7, 2025, from the Villages of Acme and Linden and Town of Three Hills related to the February 13, 2025 IDP Completed 11-Feb-25 044/25 That Council amend the proposed bylaw #1911, so that the CAP Levy rate will read .30 cents per tonne of Aggregate.Completed 11-Feb-25 045-46/25 That Council approve first and second reading of Bylaw #1911, that being a bylaw to authorize the implementation of a Community Aggregate Payment Levy. Bring back for third reading at the February 25, 2025, Council Meeting 11-Feb-25 048/25 That Council renames "Service Road" to "Kirkpatrick Close" and "Range Road 211" to "Deer Valley Lane" adhering to the Naming of County Roads Policy # 5-19, and authorizing the required Cody Dale-McNair Notices are going out & signs are being ordered 11-Feb-25 049/25 That Council accept the International Women's Day report for information as presented.Completed 11-Feb-25 050/25 That Council support the Village of Acmes application to Alberta Community Partnership to explore Regional Fire Services. 11-Feb-25 055/25 That Council direct Administration to bring to a future Council meeting an amending bylaw to revise Bylaw 1898, that being a bylaw to authorize the guarantee of a loan by the Town of Trochu, to set the maximum allowable interest rate at 6%.Theresa Cochran 25-Feb-25 1st Reading at Council Februrary 25, 2025 Page 89 of 89