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Home My WebLink About2006-05-23 Council MinutesV- KNEEIIILL COUNTY May 23, 2006 Council Meeting Agenda 1.0 Adoption of Agenda 2.0 Approval of Minutes 2.1 May 9, 2006 Council Minutes • 3.0 Delegations 3.1 Rob Mayhew - 8:40 a.m. 4.0 Operations 4.1 Director of Operations Report 4.2 Water Priorities & Water Grants - In Camera Item 4.3 Water Priorities & Water Grants 5.0 Financial Reports 5.1 Bank Reconciliation 5.2 Capital Financial Report 5.3 Operational Revenue & Expenses 5.4 Notes to the Reader 6.0 Business Arising from Previous Minutes • 6.1 Youth Sponsorship Policy 15-7 6.2 Kneehill County Newsletter 7.0 New Business 7.1 Strategic Planning Session Results 7.2 2005 Water Levy Refund 7.3 Input to EUB - AAMD&C 7.4 Redesignation - Public Hearing Date 8.0 Correspondence Report 9.0 Business Item Summary 10.0 Council and Committee Reports 11.0 Business Arising from Council and Committee Reports 12.0 In Camera 0 Adjournment 13.0 Information Package 0 KNEEHILL COUNTY COUNCIL MEETING MINUTES May 23, 2006 MINUTES OF THE MAY 23, 2006 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. • PRESENT PRESENT: Division No. 4 Division No. 5 Division No. 1 Division No. 2 Division No. 3 Division No. 6 Division No. 7 Murray Woods, Reeve Vern Crawford, Deputy Reeve Brian Holsworth, Councillor Carol Calhoun, Councillor Jerry Wittstock, Councillor Ken Hoppins, Councillor Ken Knievel, Councillor is CALL TO ORDER AGENDA 250/06 CARRIED • MINUTES 2.0 Approval of the Minutes 251/06 Councillor Wittstock moved approval of the May 9, 2006 Council Meeting minutes. CARRIED OPERATIONS 4.0 Operations Department 4.2 In Camera Session - Water Priorities & Grants 252/06 Councillor Wittstock moved the meeting go in camera. CARRIED Time: 8:43 a.m. ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Director of Operations Rob Mayhew Environment Supervisor Peter McRae Operations Executive Assistant Yvonne Evans Recording Secretary Barb Long Reeve Woods in the Chair: Reeve Woods called the meeting to order at 8: 37 a.m. 1.0 Adoption of Agenda: Additions to the agenda: Under In Camera 12.2 EMS/911 Issue Councillor Crawford moved approval of the agenda, as amended. 253/06 Councillor Calhoun moved the meeting back to regular session. CARRIED Time: 9:10 a.m. is Debi Moon, reporter for The Capital, entered the meeting at this time. OPERATIONS 4.1 Director of Operations Report REPORT Councillor Hoppins moved that Council receive the Operations Report as presented. 254/06 CARRIED 4.3 Water Priorities & Water Grants H2O GRANTS Councillor Holsworth moved the Operations Director be Page 1 of 3 KNEEHILL COUNTY COUNCIL MEETING MINUTES May 23, 2006 & PRIORITIES directed to proceed with the Canada Alberta Municipal Rural Infrastructure Fund (CAMRIF) application for 2006, for the 255/06 South East portion of the County's Regional Water Service Project. CARRIED Councillor Holsworth moved the Operations Director be directed to begin the process for a detailed engineering design for the South 256/06 East Water Service Area. Councillor Crawford moved this motion be tabled until the June 257/06 13, 2006 Council Meeting, to allow time for the provision of a funding breakdown. CARRIED Yvonne Evans, Pete McRae, and Rob Mayhew left the meeting at 9:28 a.m. FINANCIAL 5.0 Financial Reports 258/06 Councillor Crawford moved that Council receive the Financial Reports. CARRIED 6.0 Business Arising from Previous Meetings POLICY 15-7 6.1 Youth Sponsorship Policy 15-7 259/06 Councillor Knievel moved that Council receive Policy 15-7, as amended. CARRIED K.C. NEWSLETTER 6.2 Kneehill County Newsletter to Ratepavers 260/06 Councillor Calhoun moved that Council direct Administration to proceed with distributing the amended newsletter to ratepayers as an insert into the 2006 tax and assessment notice. CARRIED 7.0 New Business STRAT PLANNING 7.1 Strategic Planning Session Results 261/06 Councillor Calhoun moved that Council defer this report to a Committee of the Whole Meeting following the June 13th, 2006 Council Meeting. CARRIED H2O LEVY REFUND 7.2 Water Levy Refund 2005 262/06 Councillor Hoppins moved that Council approve the refund of the 2005 water levy, on the 291 properties and direct Administration to refund the monies accordingly. CARRIED SURFACE RIGHTS 7.3 Input to Alberta Energy and Utilities Board (EUB) REVIEW COMM Councillor Hoppins moved that Council nominate Reeve Woods to 263/06 serve as a representative on the AAMD&C Surface Rights Review Task Force. CARRIED 7.4 Public Hearing Date - Redesignation of the SW 2-33-23-W4 P.H. DATE from Agriculture Conservation to Local Rural Commercial District. 264/06 Councillor Calhoun moved that Kneehill County Council set a public hearing date of June 27, 2006 at 10:00 a.m. CARRIED 265/06 Councillor Holsworth moved first reading to Bylaw 1541, this Page 2 of 3 pp- KNEEHILL COUNTY COUNCIL MEETING MINUTES May 23, 2006 • • BYLAY 1541 being a Bylaw to redesignate approximately 13 acres of the South West Quarter of Section 2, Township 33, Range 23, West of the 4th Meridian, from Agricultural Conservation (AC) District to Local Rural Commercial (LRC) District. CARRIED CORR REPORT 8. 0 Correspondence Report 266/06 Councillor Knievel moved that Council receive the Correspondence Report. CARRIED BUS REPORTS 9.0 Pending Business Items Summary 267/06 Councillor Wittstock moved that Council receive the Pending Business Items Summary Report. CARRIED COUNCIL REPTS 10.0 Council and Committee Reports Kneehill Regional FCSS Strategic Planning FCSS Councillor Holsworth reported on the Kneehill Reional FCSS Strategic Planning Session held on May 11th & 121 . A copy of the completed plan will be provided to Council. MAYOR/REEVES Central Alberta Mayor & Reeves Meeting MTG Reeve Woods reported on the May 191 , 2006 Mayor & Reeve's meeting he had attended. 268/06 Councillor Calhoun moved that Council receive the verbal Committee Reports. CARRIED BUS ARISING 10.0 Business Arising from Council and Committee Reports There was no business arising from the Council and Committee Reports. Debi Moon left the meeting at 10:30 a.m. • 11.0 In Camera IN CAMERA Councillor Calhoun moved the meeting go in camera. 269/06 Time: 10:31 a.m. CARRIED 270/06 Councillor Holsworth moved the meeting back in open session. CARRIED Time: 11:03 a.m. • Adiournment ADJOURNMENT Councillor Knievel moved the meeting be adjourned at 11:03 a.m. 271/06 CARRIED Page 3 of 3 Reeve CAO SEPERATOR PAGE ZULU TANGO pp- KNEEHILL COUNTY May 9, 2006 Council Meeting Agenda `?Ieeting Called to Order 1.0 Adoption of Agenda 1.0 Approval of Minutes • ..0 Accounts Payable 4.0 Business Arising from Previous Meetings 4.1 Funding Bylaw 1537 - County Water Service Area Recommendation: That Council give third reading to Bylaw 1537 4.2 Bylaw 1539 - Redesignation from Agricultural Conservation to Agricultural (NE 25-31-24-W4 - Trentham) Recommendation: That Council hold third reading of Bylaw 1539, redesignating the NE 25-31-23-W4 from Agricultural Conservation (AC) to Agricultural (A). 4.3 Bylaw 1540 - Redesignation from Agricultural Conservation to Agricultural (SE - 27-28-23-W4 - deVos) • Recommendation: That Council hold third reading of Bylaw 1549, redesignating the SE 27-28-23-W4, from Agricultural Conservation (AC) to Agricultural (A). 4.4 Kneehill County Parks Plan Recommendation: 1) That Council approve the Parks Plan, totaling $48,300.00 as presented. 2) That Council approve Operations to survey the 2006 Kneehill campers and revisit the Parks Plan for 2007 enhancements. 4.5 Road Allowance Policy #13-23-4 (Sale/Lease/Rent) Recommendation: That Council receive the draft policy 13-23-4 Sale, Lease or Rent of County Road Allowances. 5.0 New Business 5.1 Operations Verbal Report Recommendation: That Council receive this report, as information. • 5.2 Dust Control Policy # 13-4 Recommendation: That Council approve offering the Dust Control Program, with the $1.00 rebate per lineal foot for 200' to a maximum 800',as per policy, with the policy being amended to offer a second option for new applications, with a double calcium chloride application at a cost of $2.40 to $2.50 per lineal foot. 5.3 Youth Sponsorship Policy Interpretation - Policy 15-7. Recommendation: That Council confirm Administration's interpretation of 5.4 Summer Council Meeting Schedule Recommendation: That Council establish July 18th and August 15th as the Regular Council Meeting dates. • 5.5 Alberta Police & Peace Officer College Proposal Recommendation: That Council consider contributing 30% of the budget overage to a maximum of $3,380.00. 5.6 Time Extension for Building Permit #2653-05 (NE 11-33-26-W4) Recommendation: That Council grant an extension to Development Permit 2653- 05, until November 1, 2006. 6.0 Correspondence Report .0 Previous Years Pending Business Items ;.0 Council Business Summary 2006 .0 Council and Committee Reports 10.0 Business Arising from Council and Committee Reports 0 1 11.0 In Camera 10.1 Land Issues 10.2 Legal Issues 10.3 Labour Issues 10.4 Upcoming Issues %djournment 2.0 Information Package 11 • n pl- KNEEHILL COUNTY COUNCIL MEETING MINUTES May 9, 2006 MINUTES OF THE MAY 9, 2006 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. • PRESENT PRESENT: Division No. 4 Division No. 5 Division No. 1 Division No. 2 Division No. 3 Division No. 6 Division No. 7 Murray Woods, Reeve Vern Crawford, Deputy Reeve Brian Holsworth, Councillor Carol Calhoun, Councillor Jerry Wittstock, Councillor Ken Hoppins, Councillor Ken Knievel, Councillor • CALL TO ORDER ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barb Long Reeve Woods in the Chair: Reeve Woods called the meeting to order at 8: 34 a.m. .GENDA 1.0 Adoption of Agenda: Additions to the agenda: Under New Business 5.7 Wastewater Proposal 5.8 Trochu Fire 5.9 Kneehill County Newsletter C] Under Committee Reports 9.1 Badlands Ambulance Society 9.2 Kneehill Housing Commission 9.3 ARB Workshop 9.4 KRWSC Meeting 9.5 Drumheller & District Solid Waste Association Councillor Calhoun moved approval of the agenda, as 225/06 amended. CARRIED Mrs. Long entered the meeting at 8:40 a.m. MINUTES 2.0 Approval of the Minutes 226/06 Councillor Hoppins moved approval of the April 25, 2006 Council Meeting minutes. CARRIED ACCTS PAYABLE 3.0 Accounts Payable Councillor Calhoun moved that Council receive the accounts 227/06 payable listing. CARRIED BYLAW 1539 TRENTHAM AC TO A 228/06 4.0 Business Arising from the Previous Minutes 4.2 Bylaw 1539 - Redesignation from Agricultural Conservation to Agricultural (NE 25-31-24-W4 ) Councillor Calhoun moved third reading to Bylaw 1539. CARRIED 4.3 Bylaw 1540 - Redesignation from Agricultural BYLAW 1540 Conservation to Agricultural (SE 27-28-23-W4) DEVOS AC TO A Councillor Holsworth moved third reading to Bylaw 1540. Page 1 of 4 KNEEIIILL COUNTY COUNCIL MEETING MINUTES May 9, 2006 229/06 CARRIED f 1EW BUSINESS 5.0 New Business POLICY 15-7 5.3 Youth Sponsorship Policy # 15-7 - Interpretation 230/06 Councillor Hoppins moved that Council decline the requests for funding assistance under the Youth Sponsorship Policy 15-7, and direct Administration to draft an amendment to clarify this policy. CARRIED SUMMER C.M.'S 5.4 Summer Council Meeting Schedule 231/06 Councillor Wittstock moved that Council approve July 18, 2006 and August 15, 2006, as the Regular Council Meeting dates. CARRIED r.B POLICE 5.5 Alberta Police & Peace Officer College Proposal COLLEGE Councillor Calhoun moved that Council approve a maximum 232/06 contribution of $5,000.00, towards the budget overage for the Alberta Police & Peace Officer College Proposal. CARRIED • DVPT EXTENSION 5.6 Time Extension for Development Permit #2653-05 (NE 11- 33-26-W4) 233/06 Councillor Crawford moved that Council grant an extension of Development Permit #2653-05, until November 1, 2006. CARRIED The meeting recessed from 9:20 a.m. until 9:30 a.m. Operations Director, Rob Mayhew, and Operations Executive Assistant, Yvonne Evans were present when the meeting reconvened. Debi Moon entered the meeting at 9:40 a.m. 4.0 Business Arising from Previous Minutes - Continued BYLAW 1537 4.1 Funding Bylaw 1537 - County Water Service Area H2O FUNDING Councillor Hoppins moved third reading to Bylaw 1537. 234/06 CARRIED • PARKS PLAN 4.4 Kneehill County Parks Plan 235/06 Councillor Knievel moved that Council approve the 2006 Kneehill County Parks Plan, totaling $48,300.00. The Operations Department is to conduct a survey of the 2006 Kneehill campers with possible enhancement for the 2007 Parks Plan to be revisited. CARRIED POLICY 13-23-4 4.5 Road Allowance Disposal Policy #13-23-4 AD ALLOWANCES Councillor Holsworth moved that Council approve Policy 13-23-4, 236/06 Sale, Lease or Rental of County Road Allowances. CARRIED 5.0 New Business - Continued OPERATIONS REP 5.1 Operations Verbal Report Director of Operations, Rob Mayhew, provided Council with an • update on the activities of the Operations Department. 237/06 Councillor Calhoun moved that Council receive this report. CARRIED DUST CONTROL 5.2 Dust Control Policy #13-4 ?age 2 of 4 KNEEHILL COUNTY COUNCIL MEETING MINUTES May 9, 2006 POLICY 13-4 Councillor Crawford moved that Council approve an increase of the Kneehill County rebate portion of the Dust Control Policy to 238/06 $1.50 per lineal foot. CARRIED Councillor Holsworth moved that Council approve the addition of ® a second option to the Dust Control Policy, a double Calcium 239/06 Chloride application, with the same rebate amount of $1.50 per lineal foot. MOTION DEFEATED 5.7 Town of Three Hills Wastewater Treatment Proposal Consensus of Council - directed Administration to review and meet with the Town of Three Hills regarding this proposal and provide information to Council. ' i'ROCHU FIRE 5.8 Trochu Fire - Meeting Request 240/06 Councillor Calhoun moved that the Reeve and Deputy Reeve meet with the Town of Trochu to discuss the Trochu Fire Service. CARRIED ® K.C NEWSLETTER 5.9 Kneehill County Newsletter 241/06 Councillor Crawford moved that Council direct Administration to produce a newsletter providing effective coverage of the entire County, on a semi-annual basis. CARRIED Councillor Holsworth left the meeting at 10:55 a.m. C: ORR REPORT 6. 0 Correspondence Report 242/06 Councillor Hoppins moved that Council receive the Correspondence Report. CARRIED Councillor Holsworth reentered the meeting at 10:58 a.m. BUS REPORTS 7.0 Pending Business Items Report Report reviewed by Council. 8.0 Council Business Summary Report Report reviewed by Council. 243/06 Councillor Wittstock moved that Council receive the Pending Business Items and Council Business Summary reports. CARRIED COUNCIL REPTS 9.0 Council and Committee Reports 9.1 Badlands Ambulance Society .AS Councillor Calhoun provided a written report on the May 3, 2006 meeting. Councillor Calhoun moved that Council direct Administration to 244/06 send a letter to the Badlands Ambulance Society, requesting the additional funding forwarded from Kneehill County from the provincial ambulance grant in 2005 and 2006 be transferred to Capital Reserves. CARRIED • E:HC 9.2 Kneehill Housing Report Councillor Calhoun provided a written report on the April 27, 2006 Executive and Board meeting. -,RB 9.3 Assessment Review Board Workshop rage 3 of 4 KNEEIIILL COUNTY COUNCIL MEETING MINUTES May 9, 2006 Councillor Hoppins provided a written report on the May 13, 2006 ARB workshop he had attended in Airdrie. 9.4 Kneehill Regional Water Services Commission (KRWSC) KRWSC Councillor Hoppins and Councillor Wittstock provided written reports on the May 3, 2006 KRWSC meeting. The M.D. of Rocky View formally requested an allocation of 5,000 cubic meters of water from the KRWSC waterline, and a list of conditions was decided upon and forwarded to Rocky View. Councillor Crawford moved the Reeve send a letter to the Kneehill 245/06 Regional Water Services Commission, confirming that Kneehill County is in favour of the M.D. of Rocky View's request for water allotment from the regional' line, but is in no way advocating a reduction in the water allotment to Kneehill County. CARRIED SOLID WASTE 9.5 Drumheller & District Solid Waste Association Councillor Calhoun updated Council on issues discussed at the last Drumheller & District Solid Waste Association meeting. • 246/06 Councillor Calhoun moved that Council receive the Committee Reports. CARRIED I!US ARISING 10.0 Business Arising from Council and Committee Reports There was no business arising from the Council and Committee Reports. 11.0 In Camera Ili CAMERA Councillor Hoppins moved the meeting go in camera. 247/06 CARRIED Time: 11:30 a.m. Ms. Debi Moon, Mrs. Watt & Mrs. Long left the meeting at this time. The balance of the minutes were recorded by Mr. Miner. • 248/06 Councillor Wittstock moved the meeting back in open session. CARRIED Time: 12:13 p.m. Adjournment ??DJOURNMENT Councillor Calhoun moved the meeting be adjourned at 12:14 p.m. 249/06 CARRIED eev CAO ?age 4 of 4