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Home My WebLink About2006-07-17 Council MinutesKNEEHILL COUNTY July 17, 2006 Council Meeting Agenda 0 In Camera Session: 8:30 a.m. - 9:00 a.m. 1.0 Adoption of Agenda 2.0 Approval of Minutes 2.1 June 27, 2006 Council Minutes 2.2 June 27, 2006 Public Hearing Minutes 3.0 Delegations 3.1.Lavinia Henderson - 9:30 a.m. 3.2 Rob Mayhew - 1:30 p.m. 4.0 Operations 4.1 Director of Operations Report 4.2 Water Cooperatives 4.3 Canada Alberta Water Supply Expansion Program (CAWSEP) 4.4 Overweight Permits/ Selection of Weights- 4.4a Transportation Bylaw 1520 4.4b Heavy Weight Regulation Summary 4.4c Maximum Allowable Weights for Truck 5.0 Financial Reports 5.1 Bank Reconciliation April 2006 5.2 Bank Reconciliation May 2006 5.3 Operating Revenues and Expenditures 5.4 Capital Revenues and Expenditures 6.0 Business Arising from Previous Minutes 6.1 Human Resources Policy 7.0 New Business i 7.1 Public Hearing Date - Rezoning from AC to A (SE 9-30-24-W4) 7.2 Highway 21 Initiatives Society Request 7.2a Request Letter 0 r1 7.3 Municipal Internship Program 7.3a AB Municipal Affairs Letter 8.0 Correspondence Report 9.0 Business Items Summary 9.1 Council Business Items Summary 2006 9.2 Council Business Items Summary 2005 10.0 Council and Committee Reports 11.0 Business Arising from Council and Committee Reports 12.0 In Camera Adjournment 13.0 Committee of the Whole - 2007 Strategic Planning 14.0 Information Package KNEEHILL COUNTY COUNCIL MEETING MINUTES July 17, 2006 0 0 PRESENT CALL TO ORDER AGENDA 327/06 FINANCIAL REPTS 330/06 Murray Woods, Reeve Vern Crawford, Deputy Reeve (after 1:00 p.m.) Brian Holsworth, Councillor Carol Calhoun, Councillor Ken Hoppins, Councillor MINUTES OF THE JULY 17, 2006 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 4 Division No. 5 Division No. 1 Division No. 2 Division No. 6 ADMINISTRATION PRESENT: CAO Kevin Miner Recording Secretary Barb Long ABSENT Division No. 3 Jerry Wittstock, Councillor Division No. 7 Ken Knievel, Councillor Reeve Woods in the Chair: Reeve Woods called the meeting to order at 8:45 a.m. 1.0 Adoption of Agenda: Additions to the agenda: Under New Business: - 7.4 MDP Amendment - 7.5 Special Constable Responsibilities - 7.6 Trochu Fire Truck Under Committee Reports - Kneehill Regional FCSS - Drumheller & District Solid Waste - Wildrose Economic Development Corporation Councillor Calhoun moved approval of the agenda as amended. CARRIED 0 MINUTES 328/06 329/06 2.0 Approval of the Minutes 2.1 June 27, 2006 Council Minutes Councillor Hoppins moved approval of the June 27, 2006 Council Meeting minutes. CARRIED 2.2 June 27, 2006 Public Hearing Minutes Councillor Holsworth moved approval of the June 27, 2006 Public Hearing minutes. CARRIED 4.0 Financial Reports Councillor Calhoun moved that Council receive the Financial Reports. CARRIED NEW BUSINESS 7.0 New Business P.H. DATE 7.1 Public Hearing Date J. PENNER Councillor Calhoun moved that Council schedule a Public Hearing 331/06 for August 15, 2006 at 10:00 a.m. to hear a request for rezoning from Agricultural Conservation District to Agricultural District on a parcel located at the SE 9-30-24-W4. CARRIED Page 1 of 5 KNEEHILL COUNTY COUNCIL MEETING MINUTES July 17, 2006 7.2 Highway 21 Initiatives Society BOOMTOWN TRAIL Councillor Calhoun moved that Kneehill County Council direct Administration to provide a clear indication to the Highway 21 332/06 Initiatives Society, that Kneehill County has no objections to designating Highway 21 as the Boomtown Trail. CARRIED 7.3 Municipal Internship Program 2007/2008 MUN INTERNSHIP Councillor Hoppins moved that Kneehill County Council receive 333/06 the report on the Municipal Internship Program as information. CARRIED Council directed Administration to send a letter to Alberta Municipal Affairs explaining the current situation, and advising the County could be interested in the future. SPECIAL CST PRG 7.5 Special Constable Program - Enforcement Authority ° Council directed Administration to place article(s) in the Three Hills Capital outlining the legal authority provided within the Special Constable Program. S The meeting recessed from 9:30 a.m. to 9:40 a.m. 3.0 Delegation Mrs. Lavinia Henderson, Finance Director, was present when the meeting reconvened to provide information to Council on the Human Resources Policy. 6.0 Business Arising from Previous Minutes 6.1 Human Resources Policy HR POLICY The Human Resources Policy, as amended by Administration, was reviewed by Council and further recommendations were made. The meeting recessed from 11:40 a.m. until 1:00 p.m. Councillor Crawford was present when the meeting reconvened. Councillor Hoppins moved that Kneehill County Council receive 334/06 the Human Resources Policy and direct Administration to bring an amended policy to the August 15, 2006 meeting for Council consideration. CARRIED Lavinia Henderson departed at 1:30 p.m. 3.2 Delegation Rob Mayhew, Director of Operations, and Yvonne Evans, Operations Executive Assistant, arrived at 1:30 p.m. OPERATIONS 4.0 Operations Department OPERATIONS 4.1 Director of Operations Report REPORT Mr. Mayhew provided an update on the following: • July 25th meeting with Alberta Trail Net and legal counsel • July 18th meeting with Andrew Cathcart regarding the CAMRIF application. Changes may be made following the meeting and will be forwarded to Council • Met with ratepayers on road safety issues - to be addressed on the Road Study Page 2 of 5 KNEEHILL COUNTY COUNCIL MEETING MINUTES July 17, 2006 • Arranging to meet with Ledcor and Alberta Infrastructure and Transportation regarding possible cost sharing of Buffalo Jump Road repair in 2007, and winter maintenance road swaps (SH 587 & 583) • Churchill Water Cooperative - engineering evaluation received • Equity Water Cooperative - working on emergency plan for ® Alberta Environment in order to obtain water license. • Entice Bridge - RFP closed on July 15`h • Elevator Roads - paving to begin first week of August. 335/06 Councillor Calhoun moved that Council accept the report from the Director of Operations, as presented, for information purposes. CARRIED CAWSEP 4.3 Canada - Alberta Water Supply Expansion Program (CAWSEP) Councillor Calhoun moved that Kneehill County Council approve 336/06 the application, as completed, for the Canada-Alberta Water Supply Expansion Program (CAWSEP) for the Water Service Area 2006 Project. CARRIED 4.2 Water Cooperatives H2O CO-OPS The following fundamental directions or guiding principles KC DIRECTION regarding water cooperatives were provided by Council: • It is the intent of the County to own and operate all water systems within the municipality should this be desired by the water cooperatives • It is the intent of the County to move towards a regional rural water utility • On an interim short term basis (monthly contract), at full cost recovery, the County will provide an operator to assist any water cooperative in danger of being shut down by Alberta Environment. Councillor Calhoun left the meeting at 2:55 p.m. Note: Engineering reports now received on all three water cooperatives and will be summarized and final figures to get the water cooperatives up to compliance will be presented at the next Council meeting for a recommendation from Council. Councillor Calhoun reentered the meeting at 2:59 p.m. 4.4 Overweight Permits/Selection of Weights (Transportation Bylaw #1520) TRANSPORTATION Councillor Hoppins moved that Kneehill County Council direct BYLAW #1520 Administration to prepare a bylaw amending Bylaw 1520, in order that the County's local road load restrictions, reflect those of the 337/06 provincial highway weights, and that any decision to alter these weights be made by Council. CARRIED 7.4 Municipal Development Plan (MDP) - Third parcel out of Quarter Section MDP AMENDMENT Councillor Calhoun moved that Kneehill County Council schedule PH August 15, 2006 at 11:00 a.m. for a Public Hearing to consider 338/06 amending the County's MDP, Section 6.3.7, Item 2, of Bylaw 1507, dealing with the size of the three parcels allowed per agricultural quarter section. Page 3 of 5 KNEEHILL COUNTY COUNCIL MEETING MINUTES July 17, 2006 CARRIED 339/06 Councillor Calhoun moved first reading of Bylaw 1544, this being a bylaw to amend Section 6.3.7, Item 2 of the MDP, as established by Bylaw 1507. CARRIED TROCHU FIRE 7.6 Trochu Fire Truck TRUCK Councillor Crawford moved that Administration be authorized to purchase the Trochu Fire Truck, with.the cost not to exceed 340/06 $275,000.00. CARRIED CORR REPORT 8. 0 Correspondence Report 341/06 Councillor Holsworth moved that Council receive the Correspondence Report. CARRIED BUS REPORTS 9.0 Business Items Summary Councillor Hoppins moved that Council receive the Business Items Summary Reports. 342/06 CARRIED COUNCIL REPTS 9.0 Council and Committee Reports WREDC Wild Rose Economic Development Corporation Councillor Crawford reported on the Annual General meeting held in Strathmore, commenting on the excellent leadership of Ron Cox, and noting that Laura Lee Cunningham will be the Economic Development Officer for this area. BASS Badlands Ambulance Society Councillor Calhoun reported on the last Badlands Ambulance Society meeting. FCSS FCSS Meeting Councillor Holsworth reported on the July 13th FCSS Priority Setting Workshop. is Councillor Calhoun moved that Council receive the Committee Reports as presented. 343/06 CARRIED BUSINESS ARISING 10.0 Business Arising from Council and Committee Reports There was no business arising from the Council and Committee Reports. 344/06 Councillor Hoppins moved to extend the Council meeting to 5:15 p.m. CARRIED Time: 4:30 p.m. Barb Long, recording secretary, left the meeting at this time and is Kevin Miner, CAO, recorded the remainder of the minutes. 11.0 In Camera IN CAMERA Councillor Crawford moved the meeting go in camera. 345/06 CARRIED Page 4 of 5 KNEEHILL COUNTY COUNCIL MEETING MINUTES July 17, 2006 Time 4:30 p.m. Councillor Holsworth moved the meeting out of the in camera 346/06 session. n Time: 5:14 p.m. CARRIED • 9 It Adiournment ADJOURNMENT Councillor Calhoun moved the meeting be adjourned at 5:15 p.m. 34706 CARRIED Reeve CAO Page 5 of 5