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Home My WebLink About2007-02-13 Council MinutesKNEEHILL COUNTY February 13, 2007 Council Meeting Agenda 0 0 Community Grants to Non-Profit Organizations Committee Meeting - 8:00 a.m. 1.0 Adoption of Agenda Call to Order - 8:30 a.m. 2.0 Approval of Minutes 2.1 January 23, 2007 Council Minutes 2.2 January 23, 2007 Public Hearing Minutes 3.0 Delegations: 3.1 Rob Mayhew - 9:00 a.m. (Operations Reports) 3.2 Philip Rough - 10:00 a.m. Access Lot 1 Blk 13 Plan 941040 (NE 8-32-23-W4) 4.0 Operations 4.1 Director of Operations Report 5.0 Business Arising from Previous Minutes 5.1 Recreation Costs 5.2 Boundary Adjustment Fee Waiver Request 6.0 New Business 6.1 Appointment of Secretary to the Subdivision & Development Appeal Board 6.2 IT Replacement Plan Addendum/Server Upgrade 6.3 Eltrohills Dats Society Funding Request 6.4 AAMD&C Spring Convention 6.5 Community Grants to Non-Profit Organizations Funding 6.6 Linden Rescue Tools 7.0 Correspondence Report 8.0 Business Items Summary 9.0 Council and Committee Reports 9.1 ASB Convention 9.2 ASB Provincial Resolutions 9.3 Joint Summit Process 10.0 Business Arising from Council and Committee Reports 11.0 In Camera Adjournment 12.0 Information Package KNEEHILL COUNTY COUNCIL MEETING MINUTES February 13, 2007 C PRESENT MINUTES OF THE FEBRUARY 13, 2007 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 5 Vern Crawford, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Ken Knievel, Councillor CALL TO ORDER AGENDA 53/07 MINUTES 54/07 ABSENT Division No. 1 Brian Holsworth, Councillor Division No. 2 Carol Calhoun, Councillor Division No. 4 Murray Woods, Reeve ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barb Long Deputy Reeve Crawford in the Chair: Deputy Reeve Crawford called the meeting to order at 8:35 a.m. 1.0 Adoption of Agenda: Councillor Hoppins moved approval of the agenda. CARRIED 2.0 Approval of Minutes 2.1 January 23, 2007 Council Minutes Councillor Knievel moved that Council approve the January 23, 2007 Council meeting minutes as presented. CARRIED 2.2 January 23, 2007 Public Hearing Minutes 55/07 Councillor Wittstock moved that Council approve the January 23, 2007 Public Hearing Minutes. CARRIED Debi Moon entered the meeting at 8:45 a.m. • 5.0 Business from Previous Meeting RECREATION COSTS 5.1 Recreation Costs Councillor Hoppins moved that Council table this item until the 56/07 February 27, 2007 Council meeting. CARRIED BOUNDARY ADJ 5.2 Boundary Adjustment Fee Waiver Reauest (SW25-29-26- W4 - M Sorensen) 57/07 Councillor Knievel moved that Kneehill County Council deny the request to waive the fee for a boundary'adjustment, and advise Mr. .Sorensen to apply for a more extensive boundary change to address other encroachment issues. CARRIED 6.0 New Business SDAB SECRETARY 6.1 Secretary to the Subdivision & Development Appeal Board 58/07 Councillor Hoppins moved that Kneehill County Council appoint the CAO, Kevin Miner, or designate, as Secretary to the Subdivision and Development Appeal Board. CARRIED Page 1 of 4 Initial: V--X s KNEEHILL COUNTY COUNCIL MEETING MINUTES February 13, 2007 Rob Mayhew, Yvonne Evans and Brandy Kranzler entered the meeting at 8:55 a.m. 6.2 IT Replacement Plan Addendum/Server Upgrade IT PLAN AMENDED Councillor Knievel moved that Kneehill County Council approve 59/07 the changes to the IT Plan, as presented. CARRIED Note: Council requested a list of all amendments since budget approval, be provided to Council prior to approving the 2007 tax rate bylaw. 4.0 Operations DIR'S REPORT 4.1 Director of Operations Report Grant Information • AMIP letter of approved projects - copy in Council Information Package. • CAMRIF is announcing approved projects weekly. The deadline for the next round of funding is June 2007 so the County should be preparing to apply for the next water service area. This will be brought to the next meeting for Council approval to proceed with the necessary engineering for the next water service area. 0 • CAWSEP grant application for Linden North residents on the 1/3 funding provided to Council. Council input included: provide 2 examples in the letter, a letter from the Reeve preceding this information, host an information meeting, qualification of acreage owners for the PFRA program needs further investigation, clarification as to who is responsible for the connection for the 3 meters from the County water line to the residential line. 60/07 Councillor Knievel moved that Kneehill County Council direct Administration to prepare a report on this issue for the February 27th Council meeting. CARRIED • 0 61/07 Page 2 of 4 Water Project • SEWSA project needs approximately $250,000.00 to continue with the work required in preparation of the project. Gravel • Met with gravel consultant and will discuss results of the meeting during the in camera session. Dust Control • Met with 2 dust control suppliers to discuss product prices and application and will be receiving quotes from both. As in 2006 the prices will be per month not fixed. Road Identification • The County grader and gravel operators have provided input on market roads and roads needing improvements, which will be compiled, expanded and brought to Council. • Will provide a report at the next Council meeting on the north residents concerns regarding rail crossings. Councillor Hoppins moved that Council receive the Director of Operations Report. CARRIED Rob Mayhew, Yvonne Evans and Brandy Kranzler left the meeting at 9:25 a.m. Initial: 441 KNEEHILL COUNTY COUNCIL MEETING MINUTES February 13, 2007 The meeting recessed from 9:26 a.m. until 9:40 a.m. 6.3 Eltrohills Dats Society FundinE Reauest • ELTROHILLS Councillor Knievel moved that Kneehill County Council approve a 62/07 donation of $2000.00 to the Eltrohills Dats Society. CARRIED AAMD&C CONV 6.4 AAMD&C Spring Convention Council provided Administration with the names of those interested in attending the AAMD&C Spring Convention in order that registrations and reservations may be submitted and confirmed. CARRIED • 6.5 Community Grants to Non-Profit Organizations COMM GRANTS Councillor Hoppins moved that Kneehill County Council approve the February 2007 funding allocations in the amount of $34,950.00 63/07 to a total of fourteen organizations, as per the recommendations of the Community Grants Committee CARRIED Jeremy Regehr, Dalin Reimer, and Karl Klassen entered the meeting at 9:45 a.m. LINDEN RESCUE 6.6 Linden Rescue Tools TOOLS Councillor Wittstock moved that Kneehill County Council review this request during the final adjustments prior to setting the 2007 64/07 mill rates. CARRIED Jeremy Regehr, Dalin Reimer, and Karl Klassen left the meeting at 9:58 a.m. Philip Rough, Heather Kostrosky, and David Smyth entered the meeting at 9:59 a.m. 3.2 Access Issue - Lot 1 Block 13 Plan 941040 (N.E. 8-32-23- SMYTH ACCESS 65/07 Councillor Knievel moved that Kneehill County Council accept this report as information, and direct Administration to implement Policy #5-13. Councillor Hoppins refrained from voting on this issue due to a conflict of interest. A legal quorum was confirmed. CARRIED Philip Rough, Heather Kostrosky, David Smyth, and Debi Moon left the meeting at 10:38 a.m. IN CAMERA 66/07 Deputy Reeve Crawford moved the meeting go in camera. CARRIED Time: 10:49 a.m. IN SESSION 67/07 Councillor Wittstock moved the meeting back in session. CARRIED Time: 10:55 a.m. CORR REPORT 7.0 Correspondence Report Items arising from Correspondence Report: • County practice for ensuring placement of power poles meets general rule (0.5m inside the property line). Page 3 of 4 Initial: /A// 6- KNEEHILL COUNTY COUNCIL MEETING MINUTES February 13, 2007 • Use of transfer site and hours of operation- report for next meeting by Operations Department. r: 8.0 Business Items Summary Reports BUS ITEMS The Business Items Summary Report was reviewed by Council. Councillor Hoppins moved that Kneehill County Council receive 68/07 the Correspondence and Business Items Summary Reports as presented. CARRIED COMM REPORTS 9.0 Council and Committee Reports ASB CONFERENCE 9.1 ASB Provincial Conference - written report by Councillor Hoppins. 9.2 ASB Provincial Resolutions - written report by Councillor Knievel. 9.3 Joint Summit Process - verbal report by Councillor Crawford on the meeting facilitated by Gord McIntosh. • Positive comments from those in attendance regarding the process and the facilitator. • Issues to be evaluated each year. • Evidence the process moving forward. • Steering Committee holds large role in the process. 69/07 Councillor Hoppins moved that Council receive the Committee reports. CARRIED • Adjournment ADJOURNMENT Councillor Hoppins moved the meeting be adjourned at 11:45 a.m. 70/07 CARRIED Reeve CAO Page 4 of 4 Initial: At/ 6- S • 0 CA W? a A A i Q? 0 M