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Home My WebLink About2007-03-13 Council MinutesKNEEHILL COUNTY March 13, 2007 Council Meeting Agenda i L Call to Order - 8:30 a.m. 1.0 Adoption of Agenda 2.0 Approval of February 27, 2007 Minutes 3.0 Financial Reports 4.0 Delegations: 4.1 Rob Mayhew - 9:00 a.m. (Operations Reports) 4.2 Sean Carter - Planning Dept. Overview - 9:30 a.m. 4.3 Tammie Dick - Welcome & Introductions - 9:55 a.m. 4.4 Shirley Adam - Finn Hall -10:00 a.m. 5.0 Operations 5.1 Director of Operations Report 5.2 Market Road Identification 5.3 Carbon Transfer Site 5.4 Dust Control Policy 6.0 Business Arising from Previous Minutes 6.1 Recreation Funding Policies 6.2 Community Grants 7.0 New Business 7.1 Agro Offer to Purchase 7.2 Playground Zone Start-Times 7.3 Stewart Access Road Concern 7.4 Alberta 55 Plus Games - Town of Three Hills Letter of Support 7.5 Subdivision Guide Amendments 8.0 Correspondence Report 9.0 Business Items Summary 10.0 Council and Committee Reports 11.0 Business Arising from Council and Committee Reports 12.0 In Camera Adjournment 13.0 Information Package LJ KNEEHILL COUNTY COUNCIL MEETING MINUTES March 13, 2007 • PRESENT MINUTES OF THE MARCH 13, 2007 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 4 Division No. 5 Division No. 1 Division No. 2 Division No. 3 Division No. 6 Murray Woods, Reeve Vern Crawford, Deputy Reeve Brian Holsworth, Councillor Carol Calhoun, Councillor Jerry Wittstock, Councillor Ken Hoppins, Councillor C7 .® • CALL TO ORDER ABSENT Division No. 7 Ken Knievel, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barb Long Director of Operations Rob Mayhew Operations Executive Asst. Yvonne Evans Operations Clerk Brandy Kranzler Reeve Woods in the Chair: Reeve Woods called the meeting to order at 8:57 a.m. Debi Moon, reporter for The Capital entered the meeting at 8:58 a.m. AGENDA 1.0 Adoption of Agenda: The following additions were made to the agenda. Under New Business: • 7.6 Fire Management Committee Letter • 7.7 AAMD&C Spring Convention Under Business Arising from Previous Minutes • 6.01 Ratepayer Meeting Under Council and Committee Reports: • 10.1 Marigold Library Under In Camera: • Meeting with John VanDoesburg 96/07 Councillor Calhoun moved approval of the agenda, as amended. CARRIED NUNUTES 2.0 Approval of Minutes 2.1 February 27, 2007 Council Minutes Councillor Wittstock moved that Council approve the February 97/07 27, 2007 Council meeting minutes as presented. CARRIED 6.0 Business from Previous Meeting RATEPAYER MTG 6.01 Ratepayer Meeting Councillor Calhoun moved that Council reschedule the Ratepayer 98/07 Meeting to April 10th, 2007 rather than March 29th CARRIED Page 1 of 5 Initial: 6- KNEEHILL COUNTY COUNCIL MEETING MINUTES March 13, 2007 Rob Mayhew, Director of Operations, Yvonne Evans, Executive Assistant Operations Department, and Brandy Kranzler, Operations Assistant, entered the meeting at 8:55 a.m. • 5.0 Operations OPS REPORT 5.1 Director of Operations Report CAMRIF • Unsuccessful funding candidates to be notified on March 15th, 2007. • Will be obtaining more information on the $6 million cap on funding. • Meeting with Andrew Cathcart, CAMRIF, on March 15, 2007. PFRA • In order for landowners to receive funding Kneehill County's name must be on the invoice. • Onus on the County to determine the number of acreages as they will not cover acreages. Road Bans • 75% ban on County roads - gravel, seal coat, and pavement. Gravel • Gravel consultant and land agent meeting on March 16th with possible gravel source today. Paving • Have not received written approval of Buffalo Jump grant but the Province advised to tender on the verbal approval, but not award the tender until received. Petroleum Tank Remediation • County application for funding refused as the sites were municipally owned had not formerly been service stations. 5.3 Carbon Transfer Station Expansion CJ CARBON TSFR STN Council was notified that it was past time to make any change to the site location as Drumheller & District Solid Waste is well into the project. Kneehill County will assist with approach access issue when the road crew is completing the upgrade on Range Road 23-1. 5.2 Market Road Identification MARKET ROADS Mr. Mayhew advised that bridge structures and bridge size culverts and compressor stations effecting amount of traffic had been added to the map as per Council direction. Map was left for Council review and input. Note: Council requested a copy of the map be on display at the Annual Ratepayer meeting. 99/07 Councillor Holsworth moved that Council receive the reports on agenda item #5.1, #5.2, and #5.3. CARRIED Tammie Dick, Director of Financial Services, entered the meeting at 9:42 a.m. • 5.4 Dust Control DUST CONTROL Councillor Hoppins moved that Council confirm Dust Control 100/07 Policy # 13-4. CARRIED Page 2 of 5 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES March 13, 2007 Rob Mayhew, Yvonne Evans, and Brandy Kranzler left the meeting at 9:45 a.m. 0 4.3 Tammie Dick Introduction On behalf of Council, Reeve Woods welcomed Tammie to Kneehill County as Director of Financial Services. Tammie Dick left the meeting at 9:50 a.m. The meeting recessed from 9:50 a.m. until 10:00 a.m. Present when the meeting reconvened were Senior Planner Sean Carter, Planner Philip Rough, and delegates of the Finn Hall Committee, Shirley Adam, and Sharon Benedict. C 4.4 Finn Hall Presentation On behalf of the Finn Hall Committee, Shirley Adam requested Council consider a reclassification to historical status, or tax exemption status on the one acre property known as the Finn Hall FINN HALL site. A history of the Finn Hall was presented as well as the difficulty and expense in obtaining ownership of this parcel as the land title, dating back to 1921, is in the name of three individuals all of whom are now deceased. Councillor Hoppins moved that Council direct Administration to 101/07 find the best economical route with the most positive results to resolve this issue. Reeve Woods advised that by definition this is private land and legal permission would need to be obtained from the three individuals, or their heirs, in order to change the status of the Finn Hall site. Tax exemption could be considered on an annual basis, but the decision would rest with the Council at that time. One option would be to default payment of the taxes allowing it to revert to the County for sale and public auction, however, Mrs. Adam expressed concern that should the property go on the open market, there would be no control on the price or the purchase of the property. Reeve Woods advised that Administration would further investigate the Historical Resources Act and should something different arise would contact the Finn Hall Committee. Councillor Hoppins withdrew motion 101/07. Shirley Adam and Sharon Benedict left the meeting at 10:35 a.m. 102/07 Councillor Crawford moved that Council receive the report on the Finn Hall site. CARRIED 0 4.2 Overview of Planning Department DEPT OVERVIEW Sean Carter, Senior Planner Kneehill County, provided an overview of the Planning Department, through a power point presentation, and answered questions from Council. 7.0 New Business Page 3 of 5 Initial: AV/ • O 0 KNEEHILL COUNTY COUNCIL MEETING MINUTES March 13, 2007 7.3 Access Road Concern ( SE 17-29-23-W4 KNE060239 ) ACCESS RD Councillor Calhoun moved that Administration be directed to STEWART investigate ownership, access and maintenance agreements with 103/07 affected landowners. CARRIED Sean Carter and Philip Rough left the meeting at 11:12 a.m. 6.0 Business Arising from Previous Minutes 6.1 Recreation Funding Policies REC POLICIES Councillor Hoppins moved that Council receive this report and direct Administration to bring back to the March 27, 2007 Council 104/07 meeting. CARRIED The meeting recessed from 11:45 a.m. until 1:10 p.m. Laurie Watt, Assistant CAO, was not present for discussion on the request from the 2007 Coaching Conference, but entered the meeting at 1:18 p.m. 2007 COACHING 6.2 Community Grants to Non-Profit Organizations Funding CONF FUNDING Request Councillor Calhoun moved that funding, in the amount of 105/07 $3,000.00, be allocated from the Community Grants to Non-Profit Organizations policy. MOTION DEFEATED 106/07 Councillor Calhoun moved that Council approve the donation of $2,000.00, under Policy #15-7, towards the 2007 Coaching Conference project. CARRIED 7.0 New Business AGRO OFFER 7.1 AGRO Offer to Purchase Portion of Trochu Fire Hall Property 107/07 Councillor Hoppins moved that Kneehill County Council direct Administration to investigate further and bring back to a future Council meeting. CARRIED 7.2 Playground Zone Start-Times PLAYGROUND Councillor Holsworth moved that Council respond in favour of the ZONE START TIMES Alberta Infrastructure and Transportation proposed playground 108/07 zone start-times. CARRIED 7.4 Alberta 55 Plus Games Letter of Support AB 55 PLUS GAMES Councillor Calhoun moved that Council direct Administration to 109/07 send a letter of support for the Town of Three Hills submission to host the 2009 Alberta 55 Plus Summer Games. CARRIED SBDV GUIDE 7.5 Subdivision Guide Amendments 110/07 Councillor Calhoun moved that Council approve the proposed amendments to the Subdivision Guide. CARRIED Page 4 of 5 KNEEHILL COUNTY COUNCIL MEETING MINUTES March 13, 2007 FMC LETTER Councillor Hoppins moved that the Reeve and CAO issue a formal 111/07 response to the Fire Management Committee letter. CARRIED 0 0 AAMDC CONV 7.7 AAMDC Spring Convention Update Councillor Hoppins updated Council on the upcoming AAMDC Spring Convention and advised the Surface Rights Committee will be presenting a resolution on its findings which he hopes Kneehill County will support. 112/07 Councillor Hoppins moved that Council receive this report. CARRIED CORR REPORT 8.0 Correspondence Report 113/07 Councillor Wittstock moved that Council receive the Correspondence Report. CARRIED 9.0 Business Items Summary Reports BUS ITEMS Councillor Hoppins moved that Council receive the Business Items 114/07 Summary Report. CARRIED Note: Council requested this report be included in the Council Information Package rather than placed on the Council agenda. The meeting recessed from 11:30 a.m. until 12:50 p.m. COMM REPORTS 10.0 Council and Committee Reports MARIGOLD 10.1 Marigold Library Board - verbal report by Councillor Calhoun. 10.2 Badlands Ambulance Services Society - verbal report from Councillor Holsworth. 115/07 Councillor Calhoun moved that Council receive the Committee reports. CARRIED FINANCIAL STMTS 3.0 Financial Reports 116/07 Councillor Hoppins moved the Financial Reports be withdrawn from the Council agenda. CARRIED IN CAMERA Councillor Hoppins moved the meeting go in camera. CARRIED 117/07 Time: 2:05 p.m. 118/07 Councillor Wittstock moved the meeting back in session. CARRIED Time: 3:20 p.m. 0 Adjournment ADJOURNMENT Councillor Wittstock moved the meeting be adjourned at 3:25 p.m. 119/07 CARRIED Reeve ' Page 5 of 5 Initial: - ------------ CAO . ? cl. W G as `' p4 V .Is a H w z A G