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Home My WebLink About2006-12-19 Council MinutesKNEEHILL COUNTY December 19, 2006 Council Meeting Agenda • • Committee of the Whole - 8:00 a.m. Budget Deliberations Call to Order - 8:30 a.m. 1.0 Adoption of Agenda 2.0 Approval of Minutes 2.1 November 28, 2006 Regular Meeting Minutes 3.0 Delegations: 3.1 Sgt Bill Laidlaw - RCMP - 8:55 a.m. 3.2 Will Scott - 9:00 a.m. (Department Overview) 3.3 Rob Mayhew - 9:15 a.m. (Operations Reports) 3.4 Public Hearing - Redesignation SE 19-30-25-W4(Requate) - 10:00 a.m. 3.5 Town of Three Hills - 10:30 a.m. (Wastewater Lagoon Project) 4.0 Financial Reports 4.1 Bank Reconciliation November 2006 5.0 Operations 5.1 Director of Operations Report 5.2 Cemetery Signage 5.3 SEWSA Long Service Connections 6.0 Business Arising from Previous Minutes 6.1 Canadian Badlands Membership and Representation 6.2 Subdivision Guide 7.0 New Business 7.1 2007 Budget 7.2 Torrington Christmas Lights 7.3 Muniversity Sessions .41 7.4 Establishing Reserves 7.5 Carbon Tanker 7.6 Ratepayer Request for Increase to Crop Damage Payment 7.7 Request for Sponsorship - The Sentinel Newspaper 7.8 Policy - Signing of Agreements 7.9 Safety Codes Service Agreement 7.10 Policy Book Amendments 7.11 Master Rates Bylaw 2007 - Bylaw #1556 7.12 Appointment of Auditor 7.13 Wage and Salary Grid 8.0 Correspondence Report • 9.0 Business Items Summary 9.1 Council Business Item Summary 2006 9.2 Council Business Items Summary 2005 r 0 0 10.0 Council and Committee Reports 10.1 Regional Recreation Services Review 10.2 Land Use Framework 10.3 Kneehill Regional FCSS 2007 Budget 10.4 Meeting with Mountain View County 11.0 Business Arising from Council and Committee Reports 12.0 In Camera 12.1 Trochu Fire Update 12.2 CAO Appraisal and 2007 salary Adjournment 13.0 Information Package KNEEHILL COUNTY COUNCIL MEETING MINUTES December 19, 2006 • PRESENT MINUTES OF THE DECEMBER 19, 2006 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. CALL TO ORDER Murray Woods, Reeve Vern Crawford, Deputy Reeve Brian Holsworth, Councillor Carol Calhoun, Councillor Jerry Wittstock, Councillor Ken Hoppins, Councillor Ken Knievel, Councillor CJ • AGENDA 585/06 PRESENT: Division No. 4 Division No. 5 Division No. 1 Division No. 2 Division No. 3 Division No. 6 Division No. 7 ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt S/Cst Will Scott Operations Director Rob Mayhew Operations Exec Asst Yvonne Evans Recording Secretary Barb Long OTHERS PRESENT Debi Moon, Reporter for Three Hills Capital Reeve Woods in the Chair: Reeve Woods called the meeting to order at 9:08 a.m. 1.0 Adoption of Agenda: Additions to the agenda: Under Committee Reports 10.5 Badlands Ambulance Service 10.6 Kneehill Housing Commission Deletions to the agenda: 3.1 Presentation - Sgt Laidlaw, RCMP Councillor Wittstock moved approval of the agenda as amended. CARRIED KNEEHILL PATROL 3.2 Presentation S/Cst Will Scott S/Cst Scott provided an overview of the Kneehill Patrol Department through a power point presentation, and answered questions from Council. S/Cst Scott left the meeting at 9:25 a.m. 5.0 Operations CEMETERY SIGNS 5.2 Cemetery Signage Councillor Crawford moved that Kneehill County Council 586/06 authorize the Operations Department to purchase and install cemetery signs for those cemeteries listed in the report, with the budgeted costs not to exceed $20,000.00. CARRIED OPERATIONS REP 5.1 Director of Operations Report ¦ Canada Alberta Water Supply Program - approval of funding for Linden North Water Project rural agricultural Page 1 of 7 Initials: rk) KNEEIIILL COUNTY COUNCIL MEETING MINUTES December 19, 2006 hook ups to a maximum of $420,000.00 (33.3 % of eligible costs). Working on a process for distribution of funds. ¦ Churchill Water Co-op - working on the chlorine injection system ¦ Alberta Municipal Infrastructure Program - presented plans to the Province, now working on job profiles for each project. ¦ Highway 9 Construction around Horseshoe Canyon - sent letter to Stu Becker regarding concerns. ¦ Kneehill Regional Water Services Commission update. ¦ Land Values Report - received from consultant and will be presented to Council at January 9, 2007 meeting. ¦ Gravel Crew - stockpiling at Torrington from Warkentine pit. • On Call holiday schedule in place. ¦ Compressor Stations or extremely heavy loads - looking at anything over 125,000 kilograms needing County routing approval to move. Councillor Calhoun moved that Kneehill County Council receive 587/06 the Director of Operations report as information. CARRIED SEWSA LONG SRVC 5.3 South East Water Service Area (SEWSA) Long Service CONNECTIONS Connections Council direction for Operations Director to meet with those ratepayers having the most difficult service connections to discuss possible options. Political discussion is required to determine the responsibility of the County for provision of service connections. 588/06 Councillor Knievel moved Kneehill County Council receive this report as information. CARRIED Sean Carter and Philip Rough, Planning and Development Officers entered the meeting at 9:57 a.m. Also entering the meeting at this time was Paul deVos, John Van de Laak, John & Sonya Requate. Rob Mayhew and Yvonne Evans left the meeting at 9:59 a.m. PUBLIC HEARING Councillor Wittstock moved the meeting out of session to hold the 589/06 Public Hearing scheduled for this time. CARRIED Time: 10:00 a.m. 590/06 Councillor Hoppins moved the meeting back in session. CARRIED Time: 10:23 a.m. MINUTES 2.1 November 28, 2006 Meeting Minutes 590/06 Councillor Wittstock moved this item be tabled until later in the 0 meeting. CARRIED The meeting recessed from 10:25 a.m. to 10:38 a.m. Page 2 of 7 Initials: KNEEHILL COUNTY COUNCIL MEETING MINUTES December 19, 2006 A delegation comprised of the following individuals entered the meeting at 10:38 a.m. • Kevin Edwards, Mayor Town of Three Hills • Jack Ramsden, CAO Town of Three Hills ® • David Jaburele, Operations Director Town of Three Hills • Lauren Bartlette and Chris Mountenay, Urban Systems • Barry Kletke, Mayor Town of Trochu • Maureen Malaka, CAO Town of Trochu. SEWAGE LAGOON 3.5 Urban Systems Presentation Wastewater Lagoon Proiect: NE 24-31-24- W4 Chris Mountenay, Urban Systems, provided an overview of the proposed Town of Three Hills Wastewater Lagoon project, with this report becoming part of the Council meeting agenda package. As the Town of Trochu needs improved sewage disposal within the next 5 years provincial funding is being investigated in order to share the Three Hills wastewater lagoon. This would mean an expansion to the eastern boundary in order to facilitate the extra effluent. The proposed timeline is for 40 tenders the end of January 2007, a final public presentation in February 2007, construction to begin in March, with the sewage lagoon to be operational in October 2007. The members of the delegation left the meeting at 11:40 a.m. The meeting recessed from 11:45 a.m. until 12:55 p.m. COUNCIL MTG 2.1 November 28.2006 Council Meeting Minutes Councillor Crawford moved approval of the November 28, 2006 591/06 Council meeting minutes, with the striking of motions 566/06 and 567/06. CARRIED FIN REPORTS 4.0 Financial Reports 4.1 Bank Reconciliation November 2006 Councillor Calhoun moved that Kneehill County Council receive 592/06 the Bank Reconciliation as presented. CARRIED 3.5 Town of Three Hills Wastewater Lagoon Proiect LAGOON Councillor Woods moved that Kneehill County grant permission to 593/06 the Town of Three Hills to purchase the N.W. 24-31-24-W4, for the purposes of a sewage lagoon. CARRIED Debi Moon entered the meeting at 1:10 p.m. 6.0 Business Arising from Previous Minutes CAN BADLANDS 6.1 Canadian Badlands Membership & Representation Councillor Hoppins moved that the Reeve, Deputy Reeve, and any 594/06 other Councillor willing and available, be appointed as representatives to the Canadian Badlands Society. CARRIED SBDV GUIDE 6.2 Subdivision Guide 595/06 Councillor Crawford moved that Kneehill County Council approve the Subdivision Guide, as amended. CABBIE Page 3 of 7 Initials: 0 • KNEEHILL COUNTY COUNCIL MEETING MINUTES December 19, 2006 7.0 New Business 2007 BUDGET 7.12007 Budget Councillor Calhoun moved that Kneehill County Council adopt the 596/06 2007 Operational Budget as presented, including the 3.7% cost of living adjustment to the wage and salary grid. CARRIED Councillor Holsworth moved that Kneehill County Council adopt 597/06 the 2007 Capital Budget as amended. CARRIED TORR XMAS LIGHTS 7.2 Torrington Christmas Lights Councillor Calhoun moved that Council direct Administration to hire an electrician to bring the power outlets to a state of readiness, 598/06 and for Administration to work with Ms. Marsh to decide which displays are desired and to bring this, with costs, to a future meeting. MOTION DEFEATED MUNIVERSITY 7.3 Muniversity Sessions Councillor Crawford moved Kneehill County Council authorize 599/06 attendance for any Councillor wishing to attend the Muniversity sessions. CARRIED EST RESERVES 7.4 Establishing Reserves Councillor Calhoun moved that Kneehill County Council establish a Capital Equipment Reserve, with an opening balance of 600/06 $1,000,000.00, and an IT Reserve with an opening balance of $100,000.00, with the funds coming from the Operating Contingency Reserve. CARRIED CARBON TANKER 7.5 Carbon Tanker Councillor Calhoun moved that Kneehill County Council approve 601/06 the purchase of the Carbon Tanker from Fort Garry Industries, for the price of $257,092.00 plus GST. CARRIED CROP DAMAGE 7.6 Ratepayer Request for Increased Crop Damage Payment 602/06 Councillor Hoppins moved that Kneehill County Council deny the request, as this policy has no power to be retroactive. CARRIED THE SENTINEL 7.7 Request for Sponsorship - The Sentinel Newspaper Councillor Hoppins moved that Kneehill County Council not 603/06 participate and to receive as information. CARRIED POLICY 11-19 7.8 Policy #11-19 - Signing of Agreements Councillor Crawford moved that Kneehill County Council approve 604/06 Policy #11- 19, Signing of Agreements, as presented. CARRIED SAFETY CODES 7.9 Safety Codes Service Agreement 605/06 Councillor Hoppins moved that Kneehill County Council approve and authorize signing of the Safety Codes Services agreement. CARRIED Page 4 of 7 Initials: A?v/ S KNEEHILL COUNTY COUNCIL MEETING MINUTES December 19, 2006 POLICY BOOK 7.10 Policy Book Amendments Councillor Calhoun moved that Kneehill County Council approve 606/06 the recommended changes to the Policy Book effective January 1, 2007. CARRIED MASTER RATES 7.11 Master Rates Bylaw 2007 - Bylaw #1556 607/06 Councillor Holsworth moved first reading to Bylaw #1556. CARRIED 608/06 Councillor Wittstock moved second reading to Bylaw #1556. CARRIED 609/06 Councillor Knievel moved to hold third reading of Bylaw #1556. CARRIED UNANIMOUSLY 610/06 Councillor Hoppins moved third reading of Bylaw #1556. CARRIED Debi Moon left the meeting at 2:10 p.m. C 0 AUDITOR 7.12 Appointment of Auditor Councillor Calhoun moved that Kneehill County Council appoint 611/06 BDO Dunwoody LLP as auditor for the fiscal years of 2007, 2008, and 2009. CARRIED SALARY GRID 7.13 Wage and Salary Grid Councillor Holsworth moved that Kneehill County Council re- confirm that employees are to be paid in accordance with the Council approved salary ranges on the appropriate pay grade. 612/06 If the pay grid receives a cost of living adjustment, no employee will receive an increase in their base salary if it exceeds the newly established maximum pay on their respective pay grade. CARRIED CORR REPORT 8.0 Correspondence Report 613/06 Councillor Calhoun moved that Kneehill County Council receive the Correspondence Report. CARRIED 9.0 Business Items Summary Reports BUS ITEMS 9.1 & 9.2 Council Business Items Summary 2006 and 2005 614/06 Councillor Holsworth moved that Council receive the 2005 & 2006 Business Items Summary reports as presented. CARRIED Administration is directed to send a letter to Alberta Trail net on behalf of COSWAY (motion 277/06), inquiring as to whether they are interested in selling the abandoned rail line which runs through Kneehill County. Councillor Crawford left the meeting at 2:45 p.m. E COMM REPORTS 10.0 Council and Committee Reports LAND USE FRMWK 10.2 Land Use Framework - verbal report by Reeve Woods. Report from facilitators of stakeholder sessions should be received in January 2007. Councillor Crawford reentered the meeting at 2:50 p.m. Page 5 of 7 Initials: KNEEHILL COUNTY COUNCIL MEETING MINUTES December 19, 2006 REG REC REVIEW 10.1 Regional Recreation Services Review - verbal report by Councillor Crawford on the first draft of the Regional Recreation Services Review conducted by Randall Conrad. Council will need to provide direction prior to the February 5t' & 6th Joint Community Summit Meeting where this report will be discussed. Note: Committee of the Whole scheduled for 8:30 a.m. on January 16, 2007, to discuss this issue. MT VIEW/KC MTG 10.4 Mountain View/Kneehill County Meeting - verbal report. Felt to be beneficial for Councils to touch base on issues of common interest. FCSS BUDGET 10.3 Kneehill Regional FCSS Meeting & 2007 Budget - verbal report by Councillor Holsworth. • $4,000.00 in remaining funding placed in contingency fund. • Increase of 4% to KCRP Workers. • Dedicated FCSS phone line: 443-3800. Councillor Calhoun moved approval of the 2007 Kneehill Regional 615/06 FCSS budget. CARRIED BAS 10.5 Badlands Ambulance Service - verbal report by Councillor Calhoun. • Next meeting scheduled for January 4, 2007. KHC 10.6 Kneehill Housing Commission Report - verbal report by Councillor Calhoun. • Organizational meeting held December 7, 2006 - no changes. Councillor Wittstock moved that Council receive the Council and 616/06 Committee Reports. CARRIED BUS ARISING RPTS 11.0 Business Arising from Council and Committee Reports There was no business arising from the Council and Committee reports. 617/06 Councillor Calhoun moved the meeting go in camera. IN CAMERA CARRIED Time: 3:37 a.m. Barb Long left the meeting at this time. Councillor Wittstock left the in camera session from 3:43 - 3:45 p.m. Kevin Miner & Laurie Watt left the meeting at 4:07 p.m. 618/06 Councillor Calhoun moved the meeting back in session. CARRIED Time: 4:30 p.m. Adjournment ADJOURNMENT Councillor Calhoun moved the meeting be adjourned at 4:30 p.m. 619/06 CARRIED Page 6 of 7 Initials: • • • Page 7 of 7 KNEEHILL COUNTY COUNCIL MF.ETIN( MINITTF.C December 19, 2a CAO Initials: frull • 0 1, 1 J z 0 0 N w 4' 2 L 3 c 1 e ? U !x y ? O J ?1 y 0 Z