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HomeMy WebLinkAbout2005-09-13 Council MinutesSeptember 13, 2005 Council Meeting Agenda Presentations: 10:00 a.m. Public Hearing - Direct Control District 1) Meeting Called to Order 2) Adoption of Agenda 3) a) Approval of August 16, 2005 Regular Council Meeting minutes.........Page 3 b) Approval of August 16, 2005 Public Hearing - LUB Amendment Third Parcel Subdivision ....................................................... Page 11 c) Approval of August 22, 2005 Special Meeting .............................Page 13 4) Accounts Payable .......................................................................Page 15 5) Business Arising from Previous Meetings a) Community Grants to Non-Profit Organizations ..........................Page 19 Recommendation: That Council approve the recommendations of the Community Grants Committee. b) Bylaw #1520 Highway and Transportation ..................................Page 20 Recommendation: That Council review and give first reading of the Highways and Transportation Bylaw # 1520. c) Summit Steering Committee Report ..........................................Page 37 Recommendation: That Council receive this report. d) Linden North Project Decisions .................................................Page 59 Recommendation: Council decisions on remaining items needed for Bylaw # 1511 - Late item e) Bylaw # 1519 - Direct Control District .......................................Page 62 Recommendation: That Council adopt Bylaw #1519 f) Bylaw #1515 - LUB Amendment to allow third parcel out ................Page 68 Recommendation: That Council give third reading to Bylaw #1515. 6) New Business a) Rezoning Proposal to redesignate and subdivide a portion of SE 19; 30-25-W4M (Requate) to create four (4) county residential parcels ..................................................................................Page 71 • Recommendation: Council direction b) Request to Set Public Hearing Date - NE 11-29-25-W4 (Muchka)........Page 83 Recommendation: That Council schedule this Public Hearing for October 11, 2005 at 10:00 a.m. c) AAMD&C Fall Convention ......................................................Page 85 Recommendation: 1) That Council approve the attendance of all members of Council, the CAO, and the Director of Operations at the Fall Convention 2) That Administration be directed to submit the completed Hotel Reservation Form and Credentials Form d) Joint Emergency Response Centre .............................................Page 86 Recommendation: Late item e) Trident Exploration - Application to allow for drilling of up to four wells per section ................................................................Page 89 Recommendation: Council decision f) Kilometer Report .................................. .....Page 93 Recommendation: That Council direct administration to prepare a recommendation based on Option #3 to the September 27th Council meeting. g) Policy #16-9 Signing Authorization Amendment .............................Page 95 Recommendation: That Council receive the amendment for consideration. 7) Correspondence Report ...................................................................Page 100 8) Business Pending & Summary Report .......... ........Page 109 9) Council and Committee Reports 10) Business Arising from Council and Committee Reports 11) In Camera a) Land - AB Trail Net/Kline Road Project Update b) Legal (3) - Carbon - Animal Control - Mt. Vernon' - KRWSC Water Agreement c) Labour (3) 12) Adjournment • E 2 KNEEHILL COUNTY COUNCIL MEETING MINUTES September 13, 2005 • PRESENT MINUTES OF THE SEPTEMBER 13, 2005 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 4 Division No. 5 Division No. 1 Division No. 2 Division No. 3 Division No. 6 Division No. 7 Murray Woods, Reeve Vern Crawford, Deputy Reeve Brian Holsworth, Councillor Carol Calhoun, Councillor Jerry Wittstock, Councillor Ken Hoppins, Councillor Ken Knievel, Councillor • CALL TO ORDER ADMINISTRATION PRESENT: CAO Gene Kiviaho Director Financial Services Lavinia Henderson EMS Coordinator Greg Harsch Planner Jennifer Brown PCPS Planner Orlando Toews Special Constable Will Scott Corporate Services Officer Laurie Watt Operations Director Rob Mayhew Recording Secretary Barb Long 1. Reeve Woods in the Chair: Reeve Woods called the meeting to order at 9:55 A.M. 2. Adoption of Agenda: AGENDA Additions to the Agenda: Under Committee Reports • Drumheller & District Solid Waste Association • Kneehill Regional Water Services Commission • Community & Cultural Services Summit Meeting • CAAMD&C Director's Meeting Under Old Business • 5(a) Acme Hall Project Under New Business • 6(h) Equity Water System Unit Price • 6(i) CAO Salary • 6(j) Transportation Issue • 6(k) County Notes - Newsletter 461/05 Councillor Crawford moved approval of the agenda, as amended. CARRIED • 462/05 Councillor Calhoun moved to recess for the Public Hearing scheduled to begin at 10:00 A.M. for proposed Bylaw #1515, to amend the Land Use Bylaw, by the addition of a Direct Control District. CARRIED Time: 10:00 A.M. Reeve CA KNEEHILL COUNTY COUNCIL MEETING MINUTES September 13, 2005 463/05 Councillor Wittstock moved the meeting back in session at 10:10 A.M. CARRIED On behalf of Council, Reeve Woods welcomed Jennifer Brown, to • Kneehill County and wished her success in her position as Planner for the County. MINUTES 3 Approval of the Council Meeting minutes a) August 16, 2005 Regular Council Meeting Minutes 464/05 Amendment: Page 8 spelling correction - plaque Councillor Holsworth moved approval of the August 16, 2005 Regular Council Meeting minutes, as amended. CARRIED b) August 16, 2005 Public Hearing Minutes Amendment: Correct the list of those present at the meeting. 465/05 Councillor Crawford moved approval of the August 16, 2005 Public Hearing minutes, as amended. ® CARRIED 466/05 c) August 22, 2005 Special Council Meeting minutes Councillor Hoppins moved approval of the August 22, 2005 Special Council Meeting minutes, as presented. CARRIED 4. Accounts Payable ACCTS PAYABLE Councillor Wittstock moved approval of the accounts presented for 467/05 payment subject to review by the Finance Committee. CARRIED OLD BUSINESS 5. Old Business a) Community Grants Committee (report attached 468/05 and forming part of the minutes) Councillor Calhoun moved to approve the funding allocations as recommended by the Community Grant Committee, with the surplus funding be carried over to 2006 . CARRIED Acme Hall Project 469/05 Councillor Wittstock moved that Council approve a capital contribution of $50,0000.00 to the Acme Community Hall Project. 470/05 Councillor Calhoun moved the motion be amended to include that Administration be directed to bring back to Council where in the budget the funds will be coming from. CARRIED A vote was then taken on the original motion, as amended. CARRIED b) Highways and Transportation Bylaw #1520 (report attached and forming part of the minutes) 2 Reeve -? z' CA KNEEHILL COUNTY COUNCIL MEETING MINUTES September 13, 2005 Councillor Hoppins moved first reading to Bylaw #1520, that being a Bylaw to cover nuisance and safety issues primarily in relation to motor vehicles and pedestrians in or on public areas. 471/05 CARRIED . 472/05 Councillor Holsworth moved second reading of Bylaw #1520. CARRIED 473/05 Councillor Wittstock moved to hold third reading on Bylaw #1520. NOT CARRIED UNANIMOUSLY Bylaw #1520 will be presented to Council for third reading at the September 27th Council Meeting. c) Community & Cultural Summit Steering Committee (report attached and forming part of the minutes) 474/05 Councillor Holsworth moved to receive this report as information. CARRIED 0 LINDEN NORTH WSA d) Linden North Water Service Proiect Decisions - Bylaw #1511 (report attached and forming part of the minutes) Riser Fee 475/05 Councillor Hoppins moved that a $25.00 riser fee be c ar ed to aw?en? t p?iroh everyone in the Linden North Water Service Areara Water ?? meter CARRIED Rights of Way 476/05 Councillor Holsworth moved Kneehill County use the County Rights of Way for the installation of the Linden North waterline, where access on private land is not possible. CARRIED e) Bylaw #1519 Direct Control District (report attached and forming part of the minutes) 477/05 Councillor Hoppins moved first reading to Bylaw #1519, this being a Bylaw to amend Land Use Bylaw 1440, by adding a new Land Use District, a Direct Control District (DCD). CARRIED • 478/05 Councillor Calhoun moved second reading of Bylaw #1519. CARRIED 479/05 Councillor Wittstock moved to hold third reading to Bylaw # 1519. CARRIED UNANIMOUSLY 480/05 Councillor Knievel moved third reading to Bylaw # 1519. CARRIED Bylaw #1515 - Amendment to LUB allowing third parcel out of a quarter section (report attached and forming part of the minutes) Councillor Crawford moved third reading to Bylaw # 1515. 481/05 CARRIED 90 Reeve CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES September 13, 2005 i • 6. New Business a) Proposal to redesignate and subdivide a portion of the S E 19-30-25-W4 -(Requate) to create 4 Country Residential parcels (report attached and forming part of the minutes 482/05 Councillor Crawford moved Administration be directed to have the applicant provide an acceptable Outline Plan for the proposed County Residential development, containing those items detailed in Section 6.3.13 of the MDP, and the five considerations outlined by the Planner, in order for Council to have the information necessary to consider the redesignation application. CARRIED P.H. DATE b) Request to Set Public Hearing Date - Redesignation from Agricultural Conservation to Agricultural District (N E 11 29-25-W4 - Muchka) (report attached and forming part of the Minutes) 483/05 Councillor Hoppins moved that Council schedule this Hearing for 10:00 a.m., October 11, 2005. CARRIED AAMD&C c) AAMD&C Fall Convention (report attached and forming part of the minutes) Councillor Knievel moved that Council approve the attendance of all members of Council, the CAO, and the Director of Operations at the AAMD&C Fall Convention. 484/05 CARRIED 485/05 Councillor Calhoun moved that Administration be directed to submit the completed Hotel Reservation Form and Credentials Form. CARRIED • JOINT EMERG d) Joint Emergency Response Centre (report attached and forming part of the minutes) RESPONSE CENTRE Councillor Calhoun moved this issue be referred to the Strategic 486/05 Planning Session. CARRIED WELL SPACING e) Trident Exploration - Drilling Space Unit (report attached and forming part of the minutes) 487/05 Councillor Calhoun moved that Council receive the letter from Trident Exploration as information. CARRIED The meeting recessed for lunch from 11:45 A.M. until 1:05 P.M. • f) Kilometer Rates (report attached and forming part of the minutes) KM RATES Councillor Crawford moved Administration be directed to 488/05 prepare a recommendation based on Option #3, that being to develop a formula tied to the local price of gas, for consideration at the September 27th Council meeting. CARRIED ?? 4 9'?// Reeve CA KNEEHILL COUNTY COUNCIL MEETING MINUTES September 13, 2005 • • • POLICY 16-9 g) Financial Policy #16-9- Signing Authorization (report attached and forming part of the minutes Councillor Hoppins moved that Council receive the draft amendment to Financial Policy #16-9. 489/05 CARRIED EQUITY H2O h) Equity Water System Unit Price (letter attached and forming part of the minutes) 490/05 Council Hoppins moved that Council accept the "modified utility rate model" as detailed in the August 24th letter from the Town of Three Hills and directed Administration to request the substantiating data used to determine this utility rate model. CARRIED CAO SALARY i CAO Salary 491/05 Councillor Holsworth moved that Council approve the CAO salary adjustment as recommended. CARRIED ENTICE BRIDGE j) Transportation Issue - Entice Bridge Councillor Calhoun moved to receive the letter regarding the proposed low level bridge crossing at Entice. 492/05 CARRIED COUNTY NOTES k) County Notes - newsletter Councillor Crawford commended Mrs. Yvonne Evans on the excellent, professional job done on the County newsletter and suggested consideration be given to producing a County newsletter to be distributed to ratepayers. CARRIED CORR REPORT 8. Correspondence Report (attached and forming part of the minutes) Councillor Wittstock moved that Council receive the 493/05 Correspondence Report. CARRIED 9. Business Pending & Summary Report (attached and forming part of the minutes) Item #52-04 Kneehill County Water Strategy - Council directed Administration to send a second letter to Minister Oberg requesting a meeting to discuss future funding. BUS REPORT Item #99-04 Laptops- Update report distributed by L. Henderson - All the laptops have been received and are currently being programmed. Should be ready by September 27th and Jeremy Regehr will be providing an orientation session. Councillor Calhoun moved that Council receive the 494/05 Business Summary Report. CARRIED COUNCIL REPTS 10. Council and Committee Reports KRWSC REPORT KRWSC - written report of August 11th meeting by Councillor Crawford • Next meeting Thursday, September 15th in Acme 2 2 2 /,, - - -,- ? Reeve CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES September 13, 2005 • Kneehill County Administration will provide a report on operational and maintenance issues at the KRWSC September 15th meeting. • DRUM SOLID WASTE Drumheller & District Solid Waste Association - written report of the August 18th meeting by Councillor Calhoun CAAMD&C DIR MTG CAAMD&C Director's Meeting - verbal report on the August 26th meeting by Councillor Hoppins • Next Zone meeting October 28th - Red Deer 495/05 Councillor Hoppins moved that Council receive the Committee Reports as presented. CARRIED CJ BUS ARISING 10. Business Arising from Council and Committee Reports There was no business arising from the Council and Committee Reports 11. In Camera IN CAMERA Councillor Knievel moved the meeting go in camera. 496/05 CARRIED Time: 2:22 P.M. Mr. Mayhew and Mrs. Long remained for a portion of the in camera session. Councillor Wittstock moved the meeting back in session. 497/05 CARRIED Time: 3:26 P.M. ti' E : COu C t u-O ?Q C R /I WFO?Q Q .Z)FCt-AReb # CD JFL. tC r of / N 'Ege-s r (Oh. k Ff 7 ^CtIA/,BER ajRI#J( A ?cs?c4ssiaw of OME Councillor Crawford was not present when the meeting eF Tt/F /Tsm S reconvened - reentered at 3:27 P.M. • 0 498/05 13. Adjournment ADJOURNMENT Councillor Hoppins moved the meeting be adjourned at 3:30 P.M. CARRIED 6 Reeve CA 0 0 • Accounts Payable Batch #: 6857 Cheque # Vendor # Vendor Name 17799 2095 BAUER BROS. 17800 1659 BERG, GLENN P 17801 2417CHUTE-IBSEN, ARLISS 17802 1909 EXH ENGINEERING SER 17803 2314 GORR, LAURA E. 17804 2461 LOUISE KOOL & GALT 17805 2474MCGHEE, FAYE 17806 2328 WATT, LAURIE 17807 2541 YELLOWHEAD COUNTY Batch #: 6858 Cheque # Vendor # Vendor Name 17808 2130 HARDROCK CONTRACTING LTD 17809 10900JUBILEE INSURANCE AGENCIES *** Total Batch #: 6902 Cheque # Vendor # Vendor Name 17815 299A A M D & C PETROLEU PRO 17816 1250ACTION AUTOMOTIVE LTD 17817 7800AGLINE (GUARDS IMPLEMENTS 17818 2544AIRTEK SYSTEM 17819 2442AMUNDRUD, CORI 17820 2516 BARBER, WENDY 17821 2542 BB SERVICES LTD 17822 1593 BDO DUNWOODY LLP 17823 1820 BOBCAT OF RED DEER 17824 2570 BORDER PAVING LTD 17825 279 BROWNLEE FRYETT 17826 2259 CALMONT TRUCK RENTALS 17827 2048CANADIAN BUSINESS PUB 17828 3080CANADIAN LINEN SUPPLY 17829 2417CHUTE-IBSEN, ARLISS 17830 15330OUGAR RIDGE 17831 1955 DBC CONTRACTORS LTD 17832 12700 DHL EXPRESS (CANADA)LTD. 17833 1909EXH ENGINEERING SERVICES 17834 2391 FOOTHILLS FILING STORAGE SYS 17835 1179 FORT GARRY INDUSTRIES LTD 17836 619 FRANK FLAMAN SALES LTD 17837 2296GANE VACUUM SERVICES 17838 1071 GREATWEST KENWORTH LTD Council Agenda Item # 4 Cheque Amount 58 85 147 00 967.32 7,792 72 30.45 234.23 1,400.00 117.60 110.00 10,858.17 Cheque Amount 353,100.00 21,612.00 374,712.00 Cheque Amount 55,756.43 71.78 498.43 9,806.62 100.80 2,607 50 1,81472 16,435.20 50.59 483.37 2,889.32 1,284.00 32 05 27.29 809 50 3,797.43 2,279 36 92 47 23,614.34 15 75 6,197 48 2,270.93 1,080 70 938 86 gravel KCRP expenses KCRP expenses engineering KCRP expenses KCRP expenses KCRP expenses Mileage expense FCSS convention registration purchase of gravel insurance-bldg/vehicle fuel machine repair machine repair repair air hose on truck KCRP expenses office contract Swalwell sewer line repair accounting costs machine repair hot mix for roads legal costs ASB truck rentals publication subscription shop supplies KCRP expenses computer expenses purchase of gravel courier costs Engineering costs filing system machine repair machine repair vacuum truck for office/parks machine repair 15 11 • 0 17839 7700 GREGG DISTRIBUTORS LTD 17840 2389 HARSCH, GREGORY K. 17841 8600 HI-WAY 9 EXPRESS 17842 820IKON OFFICE SOLUTIONS 17843 18301 INDUSTRY CANADA 17844 618JACKSON, SHELLEY 17845 11600 KNEEHILL AMBULANCE SERVICE 17846 13551 KNEEHILL COUNTY 17847 2197 KNEEHILL COUNTY MASTERCARD 17848 11700 KOCH FUEL PRODUCTS 17849 13700 KONICA MINOLTA OFFICE 17850 1633 LAKELAND COLLEGE 17851 12300 LAND TITLE OFFICE 17852 12400 LINDEN AGRI-CENTRE LTD 17853 2504 LIVESTOCK IDENTIFICATION SER 17854 1800 MAYHEW, ROBERT J 17855 2474 MCGHEE, FAYE 17856 816 MT. VERNON WATER CO-OP LTD 17857 1867PARKLAND COMMUNITY PLA 17858 2077 PARKLAND GEOTECHNICAL 17859 787 PETROLEUM TANK MANAGE 17860 1377 PHOENIX FENCE LTD 17861 1277 PLANT, BRIAN 17862 16990 PUROLATOR COURIER LTD 17863 18200 RAY'S HOME HARDWARE CO 17864 2398 ROCKY MOUNTAIN PHOENIX 17865 2165 ROSS, TODD & COMPANY 17866 2545 ROYAL CANADIAN MOUNTED 17867 2537 SCOTT LAND & LEASE LTD 17868 19750 SOMMERVILLE, BRUCE R. 17869 2192STANTEC CONSULTING LTD 17870 1444THE CITY OF RED DEER 17871 18800THREE HILLS BUILDING CENTRE 17872 20250THREE HILLS FLORAL CENTRE 17873 20310THREE HILLS GLASS 17874 20400THREE HILLS MOTOR PRODUCTS 17875 20520THREE HILLS TIRE LTD 17876 20525THURO SERVICES (WESTERN) 17877 2269TIGERTEL COMMUNICATIONS INC 17878 3500TOWN OF DRUMHELLER 17879 20611 TOWN OF THREE HILLS 17880 20611 TOWN OF THREE HILLS 17881 20641 TOWN OF TROCHU 17882 1424TROCHU HOME HARDWARE Bldg 17883 20820TROCHU MOTORS LTD. 17884 13010TRUE VALUE HARDWARE 17885 21300 UNITED FARMERS OF ALBERTA 17886 22601 VILLAGE OF LINDEN 1,362.70 machine repair 40.00 expenses 133 92 freight 146.43 office expense 76 00 registration radio 133.70 FCSS expenses 392.12 Amb. Services-R. Sauers 18.02 swalwell property water 1,329.48 Gene/Murray/council expenses 284.69 fuel-Torrington Fire Dept 153.44 office expense 2,700 00 Fire training 142 48 land title expense 828 14 machine repair 53 50 brand registration 118 24 expenses 48.30 KCRP expenses 36.53 Braconnier Dam water 4,443.66 contracted service 3,031.55 Linden North water line expense 175.00 registration of fuel tanks 1,979.50 fencing materials 75 00 drivers medical 50.77 courier costs 2.34 shop supplies 7,480.12 fire expenses 97.59 bylaw legal costs 30.08 supplies-bylaw officer 1,526.23 Linden North water line expense 94 99 ASB expenses 66,504.32 Engineering costs 5,219.38 July/Aug 911 costs 143.35 shop supplies 100.58 flowers etc. 58.85 machine repair 604.87 machine repair 1,625.23 machine repair 791.80 Wimborne sewer line repair 183.36 on call service 666.20 misc. expenses-Horseshoe Canyon 377.69 water bills 197 66 FCSS grant 494.26 Trochu fire Training Centre expenses 277.12 Trochu fire Training Centre expenses 1,899 47 machine repair 36.86 shop supplies 346.75 shop supplies 191.03 Jan-June/05 Transfer Site 16 0 • l_I • 17887 23250 WALTRONICS 292.09 phone repair 17888 398 WELDCO 63.67 machine repair 17889 2488 3HILLS AUTO SPORT LTD 2,568.92 machine repair *** Total $242,582.90 Batch #: 6922 Cheque # Vendor # Vendor Name Cheque Amount 17890 2417CHUTE-IBSEN, ARLISS 29.05 KCRP expenses 17891 1230 COMMUNICATIONS GROUP 684 98 supplies-radio 17892 1533COUGAR RIDGE 164.48 computer costs 17893 3750 COURTNEY BERG INDUSTRIES 99.12 machine repair 17894 12700 DHL EXPRESS (CANADA)LTD. 109.27 courier 17895 2270 EVANS, RUSSELL (JOHN) 148.51 ASB expenses 17896 2036 EVANS, YVONNE L. 25.83 Mileage 17897 1909 EXH ENGINEERING SERVICES 5,350.00 engineering costs 17898 1976 FITCH & ASSOCIATES INC. 3,583.33 KCRP family counseller 17899 2296 GANE VACUUM SERVICES 834.60 Vaccum truck-office/parks 17900 2286 HENDERSON, LAVINIA (petty cash) 287.01 office petty cash 17901 8600 HI-WAY 9 EXPRESS 104 56 freight 17902 1958I.D. APPAREL 234.06 clothing-county 17903 1385 IN LIVING COLOR 77 04 sign supplies 17904 13550 KNEEHILL COUNTY PAYROLL 158,917.03 payroll top up-ck in council to sign 17905 2027 MCRAE, PETER 75.00 drivers medical 17906 13690 MILLS, ALLAN 1,520.37 park contract 17907 2022 MINISTER OF FINANCE 18.19 purchase of publication ASB 17908 16900 MINISTER OF FINANCE 160.50 MGA copies 17909 16990 PUROLATOR COURIER LTD 17.93 courier 17910 18200 RAY'S HOME HARDWARE CO 70.84 shop supplies 17911 18800THREE HILLS BUILDING CENTRE 2,257.70 materials and supplies 17912 2548TRIANGLE SUPPLY LTD 2,016 63 Linden North 17913 2256 UNICOM GRAPHICS 107 00 business cards 17914 22201 VILLAGE OF ACME 98.00 water bill 17915 23600 WILDEMAN, LORI D. 117.60 Expenses *** Total - $ 177,108.63 Batch #- 6923 Cheque # Vendor # Vendor Name Cheque Amount 17916 1010A A M D & C 21,843 66 Shop/office supplies 17917 910 CAMERON, DALE 107.64 SDAB expense 17918 478 CRANSTON, ROBERT J 14,522.04 grader contract 17919 901 EVERT BILL 24,117.80 grader contract 17920 2389 HARSCH, GREGORY K. 128 03 expenses 17921 1545 HINKLEY, GAWNEY 348.00 SDAB expense 17922 1282 RAYTEL EQUIPMENT LTD. 12,390.60 machine expense 17923 2537 SCOTT LAND & LEASE LTD 17,731.62 Linden North project 17924 2549 SCOTT, WILLIAM KENNETH 79.22 expenses 17925 909 WHATLEY, CHARLES 124.86 SDAB expense **Total 91,393.47 17 L' • Batch #: 6924 Cheque # Vendor # Vendor Name Cheque Amount 17926 1500ALBERTA HEALTH CARE 3,740.00 17927 960 COMMUNITY SAVINGS CR. UN. 200 00 17928 1630 LOCAL AUTHORITIES PENSION 18,325.98 17929 1929 RBC GROUP FINANCIAL SER 950.00 17930 18300 RECEIVER GENERAL 62,123 70 *** Total 85,339.68 Sept 13/05 cheque run batch 1 Sept 13/05 cheque run batch 1 July Handwritten Batch Sept 13/05 cheque run Batch 2 Sept 13/05 cheque run Batch 2 Aug/05 Payroll Remittances 10,858.17 $242,582.90 374,712.00 177,108.63 91, 393.47 85,339.68 981,994.85 18 is Council Agenda Item # 5 (a) To: Reeve Woods Members of Council From: Barb Long Date: September 7, 2005 Issue: Distribution of the Community Grants Funds Background: A Community Grants Committee meeting was held at 8:30 a.m., on September 13, 2005, with all members of Council present to determine grant eligibility and funding allocations. As per the Community Grants Policy Guidelines the funds are to be distributed by November 1, 2005, with Council approving the Committee's recommendations and establishing the method of disbursement. Discussion: A total of 6 requests totaling $36,810.00 were received for Community Grants funding, with $28,000.00 remaining in the amount allocated for disbursement. Recommendation: That Council approve the funding allocations as recommended by the Community Grants Committee. Barb Long Executive As istant • 19 Council Agenda Item # 5(b) 0 TO: Reeve Woods Members of Council From: S/Cst. Will Scott Date: September 6, 2005 Issue: Highways and Transportation Bylaw Background: Development of Highways and Transportation bylaw to cover nuisance and safety issues in primarily relation to motor vehicles and pedestrians in/on public areas. Discussion: As Kneehill County has no bylaw in relation to nuisance and safety issues on or in relation to municipal highways/public areas. The Traffic Safety Act does not adequately cover all safety and nuisance issues encountered in a municipal environment. Some sections mirror Provincial legislation however allow more flexibility in maintaining compliance/enforcement. Financial Implications: None Recommendation: Council review and give first reading of the Highways and Transportation Bylaw # 1520. S/Cst. William Scott Kneehill Patrol \,lA\ Gen iviaho Chie dministrative Officer I'l 20 0 Council Agenda Item # (c) To: Reeve Woods Members of Council From: Barb Long Date: September 7, 2005 Issue: Community Summit Steering Committee Report Discussion: Attached is the agenda of the August 30t" Community Summit Steering Committee and the CAO Committee Report on Summit Strategic Priorities Recommendation: That Council receive this report as information. • Barb Long Exec Asst. • 37 11 Council Agenda Item # 5(d) KNEEHILL COUNTY TO: Gene Kiviaho Reeve Woods Members of Council FROM: Rob Mayhew DATE: September 7, 2005 Issue: Linden North Water Service Phase One - Decisions required to proceed with Bylaw #1511 Background: Discussion Attached are some items for Council review and make decisions on in order to proceed with Bylaw #1511. Drafts attached for Council review. A few items that have been discussed at the August 16, 2005 Council meeting need to be confirmed. 1. Riser Fee / Operational Expenses - Have converted these to riser fees for 40, 80, and 102 connections leaving nothing established for reserves. 2. Rights of Way issues on RR25-2 and RR 25-3 and the Penner/Keiver leg. Financial Implications None at this time Recommendation Council decision required on attached items so administration may proceed with final draft of Bylaw # 1511. Rob v1 he Public Works Superintendent L ?J Ge 'viaho CAO\j 59 0 1. Riser Fee / Operational Expenses Issue: To provide a means of cost recovery for operational expenses in the LNWSA by means of a riser fee or to add to the cost of water in a per cubic meter charge. Discussion: Only charge a riser fee to each ratepayer who is connected or charge a riser fee on all risers installed. This may encourage more people to hook on to the system. Recover operational expenses by adding on to the cubic meter charge for water, making large volume users pay more than low volume users. A minimum operational fee would have to be set for users who hookup but do not use water. If the riser fee is to be reduced to $15.00 per month, an additional $481.44 per month for 102 users would have to be recouped. Based on an average household of three and no useage included for livestock. An additional 0. 12 cents per cubic meter would be added to the estimated cost of the KRWSC water rate per cubic meter of $2.45 equaling $2.57 per cubic meter. Choices are: 1. $ 15.00 riser fee plus 12 cents per cubic meter added to the water rate based on 102 users. 2. $19.72 riser fee. 3. Zero riser fee and a total of 40 cents added to the water rate based on 102 users. No actual numbers on water usage - based on estimates. Recommendation: To charge $19.72 per month to all potential users. 2. Rights of Way Issue: Landowner issues - use of County Rights of Way Discussion: We are having issues along RR 25-2 and 25-3 north of Linden and the Penner/Keiver Leg. The use of County Rights of Way may be required to get the services to interested parties. These lengths will be determined and given verbally to Council on Tuesday, September 13, 2005. Recommendation: 1. Use of County Rights of Way. 2. Delay these legs for a future phase. 60 0 LNWSA Operational expenses C: L? • Total Annual costs $22,275.00 $23,475.00 $24,135.00 Total cost per connection / year $556.88 $293.44 $236.62 Total cost per connection / month $46.41 $24.45 $19.72 Total cost per connection per bill $92.81 $48.91 $39.44 Number of Connections 40 80 102 Costs Hourly rate $75.00 $75.00 $75.00 Billing $2,400.00 $2,400.00 $2,400.00 Bills per year 6 6 6 Mail expenses $200.00 $200.00 $200.00 Input expenses $200.00 $200.00 $200.00 Reading of Meters $1,200.00 $2,400.00 $3,060.00 Time to read each meter 4 4 4 Electricity $1,500.00 $1,500.00 $1,500.00 Boost pump $1,000.00 $1,000.00 $1,000 00 Linden Lights & Heat $500.00 $500.00 $500.00 LNWSA Reservoir $0.00 $0.00 $0.00 Chemical & water tests $14,825.00 $14,825.00 $14,825.00 Chlorine $0.00 $0.00 $0.00 Water Analysis $200.00 $200.00 $200.00 Monitoring Time, Min/day 45 45 45 # Monitoring days 260 260 260 Maintenance $1,750.00 $1,750.00 $1,750.00 Flushing $1,500.00 $1,500.00 $1,500 00 Cleaning of Reservoir $0 00 $0 00 $0.00 Hydrants $250 00 $250.00 $250.00 Leaks / breaks $0.00 $0.00 $0.00 Cost per break $0.00 $0.00 $0.00 Anticipated yearly occurrence 5 5 5 Reservoir Maint. $600.00 $600.00 $600.00 Grass mowing $250.00 $250.00 $250.00 Grading $250.00 $250.00 $250.00 Janitorial $100.00 $100.00 $100.00 KRWSC Monthly Admistration $0 $0 $0 61 0 Council Agenda Item # 5(e) To: Reeve and Members of Council From: Orlando Toews, Planner, Parkland Community Planning Services on behalf of the Kneehill County Planning and Development Department • Date: September 13, 2005 Issue Proposed Bylaw 1519 to create a direct control district (DCD) and apply it to the NW '/4 Sec 27; 33 - 26 - W4, excepting thereout Subdivision Plan 971 1371. Background Section 641 of the Municipal Government Act allows a Council of a municipality that has an adopted municipal development plan (MDP) to create direct control districts within its land use bylaw so that Council can exercise direct control over the uses and development of land and buildings within specific areas. Direct control districts are intended to address unique situations that cannot be easily addressed through conventional land use districts. The proposed direct control district would be applied to the NW ?/4 Sec 27; 33 - 26 - W4, excepting thereout Subdivision Plan 971 1371. The landowner has a mix of residential agricultural and potentially recreational uses, and he also wishes to eventually pursue subdivision within the subject land to address purported contamination issues. • Discussion Prior to holding a Public Hearing, a proposed amendment to the Land Use Bylaw needs to be advertised in a local newspaper at least once a week for two consecutive weeks, as per Section 606(2) of the MGA. The public hearing has been advertised twice in the Capital newspaper and referrals were sent to landowners within 1.5 miles. No written responses were received from landowners. The only agency to respond was ATCO Pipelines, which indicated that they have no objection. Recommendation Subject to any relevant issues raised at the September 13, 2005 Public Hearing, planning staff respectfully recommends that Council ADOPT Bylaw 1519. Orlando Toews, ACP, MCIP Planner Parkland Community Planning Services 62 E Background to Direct Control Districts Introduction Direct control is a type of land use district that enables Council to make land use and development decisions for a specific site. It is one of the strongest forms of development regulation available. Direct control districts (DCDs) provide flexibility to create regulations that are tailored to a specific site or proposed development. They are used to regulate development that otherwise would not fit within the conventional regulations of the Land Use Bylaw but reflects the intent of statutory plans like the MDP. Direct control can also be used to give the public a higher degree of certainty over the nature of development on a particular site. Municipal Government Act The Municipal Government Act (MGA) addresses direct control districts as follows: designation of direct control 641(1) The council of a municipality that has adopted a municipal development plan, if it wishes to exercise particular control over the use and development of land or buildings within an area of the municipality, may in its land use bylaw designate that area as a direct control district. C7 0 Possible Approaches (2) If a direct control district is designated in a land use bylaw, the council may, subject to any applicable statutory plan, regulate and control the use or development of land or buildings in the district in any manner it considers necessary. (3) In respect of a direct control district, the council may decide on a development permit application or may delegate the decision to a development authority with directions that it considers appropriate. (4) Notwithstanding section 685, if a decision with respect to a development permit application in respect of a direct control district (a) is made by a council, there is no appeal to the subdivision and development appeal board, or (b) is made by a development authority, the appeal is limited to whether the development authority followed the directions of council, and if the subdivision and development appeal board finds that the development authority did not follow the directions it may, in accordance with the directions, substitute its decision for the development authority's decision. 1995 c24 s95,1996 c30 s59 63 0 The use of direct control in land use bylaws is quite common among Alberta municipalities, both within urban and rural municipalities, although not all municipalities employ them. Within the parameters of the MGA, direct control districts (DCDs) typically take several forms although other combinations may also be possible. Frederick Laux in his book, Planning Law and Practice in Alberta (3rd edition, 2002) identifies a number of types of direct control districts, including: Pure Direct Control In this approach no land use rules or development standards are set out in the Land Use Bylaw. In its purest form the DCD is simply created and applied to a specific site; all uses and standards are determined by Council on a case by case basis. When an application for development is submitted, it is forwarded to Council, which makes a decision based on the merits of the case having regard for any applicable statutory plan. Council may also seek public input on the application if it so chooses. Council can go beyond the pure form of DCD and list specific uses and/or development standards if it wishes. The advantage of this approach is that it can be very flexible and address unique situations. The disadvantage is the time and effort required of Council in processing each application. From the perspective of an applicant and the general public there is typically little or no predictability or assurance of what types of use / development will be allowed and what standards will be applied. Delegated Direct Control In this type of DCD, Council delegates all or some of the decision-making power to the development authority. Council may also 'set out some parameters in the DCD concerning uses and/or development standards. It could, for example, establish a list of uses, but delegate responsibility for setting development standards to the MPC. The advantage of this approach is that there is more predictability for the applicant and the public as to what uses and standards may be possible. As well, Council does not need to commit as much time and effort to decision making as that function is carried out in whole or in part by the delegated authority. The disadvantage is that by setting uses and standards the Council may limit itself and the delegated authority may misinterpret Council's direction. In other words, Council gives up some control when it delegates authority. Site-Specific Direct Control In this approach, a direct control district is specifically tailored to deal with a unique situation of proposal. In a sense it is a form of "spot zoning". Advantages include the ability to customize uses and standards to deal with a truly unique situation. This can help a developer as well as protect the public from negative impacts that may be associated with using a conventional district. As with the other DCDs, disadvantages exist for both the developer and the general public in that there is no appeal of a decision issued by Council. • Other Direct Control Districts Sometimes DCDs are used by Councils as a form of holding district when the long term future of an area has not yet been determined. The area may eventually be redesignated to a more conventional land use district. 64 0 Direct Control districts have also been applied as a sort of "safety net" for areas that are currently outside a municipality's control, such as provincial or federal lands and railway lands. The intent is that when / if the land is suddenly no longer under the jurisdiction of the "higher" power, the direct control district would automatically come into effect and the municipality would then regulate use and development. Subsequent redesignation to another conventional district may follow. Summary of Approaches The above discussion may not cover all of the combinations of direct control. Direct control districts can be tailored to meet the needs of a municipality provided the parameters of Section 641 of the MGA are followed. They may not necessarily fall neatly into any one of the above categories, but may be a blend. Considerations In considering possible approaches to DCDs, the following factors should be taken into account: ¦ Direct control districts are a powerful tool that enables Council to deal with unique situations. ¦ It takes time to process bylaw amendments that create a direct control district for a specific site. • Processing development permit applications for direct control districts can require time and effort on the part of Council. • The ability of applicants or other affected parties to appeal a decision concerning a direct control district are very limited in comparison to conventional land use districts. • Direct control should be used sparingly and should not be used as a substitute for other conventional land use districts that contemplate the same type of development. • Direct control provides the County with an additional tool to respond to unique developments or deal with situations where the use of other districts could lead to undesired forms of development. For example, designating sites that are exempt from the requirements of the Land Use Bylaw, like railway lands or provincial government property, is one way of ensuring that the County will have the opportunity to review potential future development should these sites be disposed of. • 65 • To: Reeve Woods Members of Council Gene Kiviaho From: Barb Long Date: September 7, 2005 Council Agenda Item # 5 (f) Issue: Third reading to Bylaw 41515, to provide for third parcel subdivision within an agricultural quarter section. Discussion: A Public Hearing on this matter was held on August 16th, 2005 , and Bylaw #1515 received first and second reading at the August 16th Council meeting Recommendation: That Council give third reading to Bylaw 41515. C Barb -ong Exec. Asst, 11 68 Council Agenda Item # 6 (a) To: Reeve and Members of Council From: Orlando Toews, Planner, Parkland Community Planning Services on behalf of the Kneehill County Planning and Development Department Date: September 13, 2005 • Issue Proposal to redesignate and subdivide a portion of SE 19; 30-25-W4M (Requate) to create four (4) county residential (CR) parcels. Background The subject land is located just southwest of Linden along the west side of Highway 806 south of the Kneehills Creek. The landowner has submitted a request to redesignate (rezone) approximately 4.2 hectares (10.3 acres) in order to accommodate a proposed subdivision to create four (4) country residential parcels. This quarter section already contains three (3) agricultural parcels and an application is currently being processed to create a 10 acre industrial parcel in the north end of the quarter. Discussion The proposal raises a number of issues that should be addressed before consideration is given to redesignation and subdivision for CR development. Briefly, these include: ¦ proximity to Linden (urban fringe), ¦ compatibility to other non-residential uses in the area, ¦ proximity to Highway 806 (access), ¦ consumption of agricultural land, and ¦ serviceability in terms of water, sewer, storm drainage In the broad sense, these are all issues of suitability. Staff believes these issues would be best addressed through the preparation of either an outline plan or an area structure plan (ASP) as per Policy 6.3.13 of the Kneehill County Municipal Development Plan. Staff sent a letter to the landowner (attached) on August 22, 2005 outlining these concerns and suggested that direction be sought from Council as to what information Council wants before it considers a request for redesignation. Recommendation Staff respectfully requests that Council provide staff with direction on this issue. In particular, what information would Council require in order to make a decision on the proposed redesignation? Respectfully submitted, rlando Toews, ACP, MCIP Planner Parkland Community Planning Services 71 Council Agenda Item # 6 (a) To: Reeve and Members of Council From: Orlando Toews,. Planner, Parkland Community Planning Services on behalf of the Kneehill County Planning and Development Department Date: September 13, 2005 Issue Proposal to redesignate and subdivide a portion of SE 19; 30-25-W4M (Requate) to create four (4) county residential (CR) parcels. Background The subject land is located just southwest of Linden along the west side of Highway 806 south of the Kneehills Creek. The landowner has submitted a request to redesignate (rezone) approximately 4,2 hectares (10.3 acres) in order to accommodate a proposed subdivision to create four (4) country residential parcels. This quarter section already contains three (3) agricultural parcels and an application is currently being processed to create a 10 acre industrial parcel in the north end of the quarter. Discussion The proposal raises a number of issues that should be addressed before consideration is given to redesignation and subdivision for CR development. Briefly, these include: ¦ proximity to Linden (urban fringe), ® ¦ compatibility to other non-residential uses in the area, ¦ proximity to Highway 806 (access), ¦ consumption of agricultural land, and ¦ serviceability in terms of water, sewer, storm drainage In the broad sense, these are all issues of suitability. Staff believes these issues would be best addressed through the preparation of either an outline plan or an area structure plan (ASP) as per Policy 6.3.13 of the Kneehill County Municipal Development Plan. Staff sent a letter to the landowner (attached) on August 22, 2005 outlining these concerns and suggested that direction be sought from Council as to what information Council wants before it considers a request for redesignation. Recommendation Staff respectfully requests that Council provide staff with direction on this issue. In particular, what information would Council require in order to make a decision on the proposed redesignation? Respectfully submitted, Orlando Toews, ACP, MCIP Planner Parkland Community Planning Services 71 9 PARKLAND COMMUNITY 6 Suite 404, 4808 Ross Street PLANNING F Red Phone: ho Alberta, T4N - 1X5 P(403) 34343-3394 SERVICES SERVICES FAX: (403) 346-1570 e-mail. pcps pcps.ab.ca or: orlando.toewsCaD_pcps.ab.ca MEMORANDUM 0 • TO: John & Sonja Requate Box 495, Linden, AB TOM 1JO FROM: Orlando Toews, ACP MCIP, Planner RE: Proposed 4 parcel Country Residential Subdivisionin SE 19; 30-25-W4 DATE: August 22, 2005 CC: Lavinia Henderson, Kneehill County Parkland Community Planning Services (POPS) has received your application for subdivision approval to create four country residential (CR) parcels. POPS also has a copy of your application to redesignate (rezone) the subject area from A- Agricultural District to CR - Country Residential District. As in all cases, subdivision approval cannotbe given unless the appropriate land use district is in place. In other words, subdivision approval for the creation of CR lots cannot be given unless the land is redesignated to the CR district. Redesignation requires Kneehill County Council to pass a bylaw to amend the Land Use Bylaw (LUB) In order for Council to make an informed decision on the proposed redesignation, Councilwill require sufficient information about the suitability of the subject land for country residential development. This information should be provided in either an area structure plan(ASP) or an outline plan. The County's Municipal Development Plan (MDP) contains polices to assist Council in evaluating an application to redesignate. In this case, the following MDP policies appear to be relevant: Servicing 6.3.1 As part of an application to redesignate or subdivide land for residential purposes, the County, at its discretion, may require that information be submitted, to demonstrate, to the County's satisfaction, that the site is able to produce a long term and sustainable supply of potable groundwater, and is suitable for an on-site sewage disposal system. This requirement shall generally apply to all country residential (CR) proposals. Country Residential 6.3.8 Country residential development should not occur on lands on good agricultural considered to be good agricultural lands (typically land with a land farmland assessment rating of at least 28 percent or CLI classification of 1 to 4). • Country Residential 6.3 9 When considering country residential development in fringe areas, in Fringe Areas the County will take into consideration the comments or concerns of the adjacent municipality 0 Plans for Country 6 3 13 The County may, either before or as part of a redesignation, Residential subdivision, or development permit process, require the preparation of an acceptable area structure plan (ASP) or outline plan for proposed country residential development. The plan shall address, among other things: (a) Suitability of the site in terms of: (i.) Adequate building sites on each proposed parcel, (ii.) On-site water and sewer servicing capability (this may include the provision of a ground water report and/or soils report), (iii.) Storm drainage, (iv.) Existing or potential hazard and floodplain areas, (v.) Proximity to environmentally significant areas (vi.) Proximity to existing confined feeding operations (CFOs), and (vii.) Access to the area in general and to each proposed parcel, including emergency access (b) Compatibility with and impact on existing and potential land uses in the vicinity, including non-renewable resource extraction, (c) Conformity with any relevant statutory or non-statutory plans, (d) Servicing concept, • (e) Phasing of development and (f) Any other issues identified by the County Given such factors as soil quality (36% FAR), proximity to the highway, proximity to Linden, and proximity to the proposed industrial use on the same quarter section I believe it is prudent from a planning perspective for you to have either an area structure plan (ASP) or an outline plan prepared for and accepted by Council prior to Council considering redesignation of the subject area to CR. Accordingly, I will request that this issue be placed on the Council agenda so that Council can provide direction as to what information it requires in order to consider the redesignation application. I will then let you know what Council's direction is. Please contact me if you have any questions. Oran do Toews, ACP, MCIP Planner Parkland Community Planning Services 2 p 0 Council Agenda Item # 6(b) To: Reeve and Members of Council From: Orlando Toews, Planner, Parkland Community Planning Services on behalf of the Kneehill County Planning and Development Department Date: September 13, 2005 Issue Request to set a Public Hearing date for a proposed amendment (redesignation) to the Land Use Bylaw. Background The County has received a subdivision application to create a 26 acre +/- parcel within the NE 1/a of Sec 11; 29-25-W4 (Muchka). The proposed undeveloped parcel is cut-off from the balance of the land by a railway plan (see attached sketch). The current land use designation, AC - Agricultural Conservation District, limits parcel size for subdivisions to a maximum of 20 acres. Subdivisions to create larger parcels require redesignation to the A - Agricultural district. Discussion Prior to holding a Public Hearing, the proposed amendment needs to be: 1. advertised in a local newspaper at least once a week for two consecutive weeks, as per Section 606(2) of the MGA, 2. Circulated to adjacent landowners within a 1.5 mile radius of the subject land, as per County Policy 5-4. Recommendation That Council schedule this Public Hearing for October 11, 2005, at 10:00 AM Or ando Toews, ACP, MCIP Planner Parkland Community Planning Services • 83 • Council Agenda Item # 6 (c) To: Reeve Woods Members of Council Gene Kiviaho From: Barb Long • Date: September 7, 2005 Issue: AAMD&C Fall Convention Registration Background: An information package with respect to the AAMD&C 2005 Fall Convention has been received, including the following convention forms: - Convention Call - Credentials Form - Long Service List Update Form - Hotel Reservation Form - Draft Convention Program Discussion: The Hotel Reservation Form and the Credentials Form must be completed and returned by October 6, 2005. Kneehill County is in 32nd position in the convention hotel • rotation. Recommendation: 1) That Council approve the attendance of all members of Council, the CAO, and the Director of Operations at the Fall Convention 2) That Administration be directed to submit the completed Hotel Reservation Form and Credentials Form '2we Barb Long • 85 0 Council Agenda Item # 6 (d) TO: Gene Kiviaho Reeve Woods Members of Council FROM: Rob Mayhew DATE: September 9, 2005 Issue: Request received from Town of Three Hills - Joint Emergency Response Centre Background A letter dated August 25, 2005 from the Town of Three Hills requested "That the Town of Three Hills approach Kneehill County and the Kneehill Ambulance Society with the offer to explore the possibility of building a Joint Emergency Response Centre to house the Three Hills Fire Apparatus, the Kneehill County Fire Apparatus and the Kneehill Ambulance Service Ambulances." Discussion Following this request, I have tried to gather information from the Province on the ambulances, as they had discussed taking them over last year. I checked with Alberta Transportation and Infrastructure Inspection Services, Alberta Infrastructure Building Department, Regional Hospitals and Joanne Thompson from the Kneehill Ambulance. There are no decisions made but they are anticipating information on the ambulance service this fall. An advisory committee is working on this and some pilot projects to take place around the Province. If we have any questions, it was suggested that they be sent directly to the Minister's office. The draft Fire Agreement states: Section 2 - Town and Village Responsibilities 2.3 Three Hills will provide storage space in their ire hall for the Kneehill Pumper, water tanker truck and accessories. Three Hills pay all costs to storage and housing. • Financial Implications Recommendation That Council revisit the request when more information is provided by the Province. Rob M he Public Works Superintendent Gene viaho CAO 86 Three Hills Town of Three Hills PO Box 610 Three Hills, Alberta TOM 2A0 Phone: (403) 443-5822 Fax. (403) 443-2616 Website: www.town.threehills.ab.ca August 24, 2005 Kneehill Ambulance Society Hand Delivered P. O. Box 1360 Three Hills, AB TOM 2A0 Attention: Ambulance Society Members Dear Board Members: Re: Joint Emergency Response Centre For some time now the Town of Three Hills has followed your discussions regarding the need for a new facility to house the society's ambulances due to the eminent demolition of your current Three Hills Ambulance Hall. It has also been noted that our current Three Hills Fire Hall has become outdated and is bursting at the seams. Three Hills Town Council, at their August 23d council meeting, discussed the recommendation that discussions be initiated with Kneehill Ambulance Society and Kneehill County to talk about a joint Emergency Response Centre. Our Council is of the opinion that such a facility makes good economic sense for all three parties. The following motion was presented and carried unanimously: "That the Town of Three Hills approach Kneehill County and the Kneehill Ambulance Society with the offer to explore the possibility of building a Joint Emergency Response Centre to house the Three Hills Fire Apparatus, the Kneehill County Fire Apparatus and the Kneehill Ambulance Service Ambulances." It is appreciated that your need is great and that you are operating under tight timelines. We would therefore be willing to meet with you and Kneehill County, in a timely fashion, to explore this proposal further. We look forward to hearing from you and working with you on the provision of this much needed community service facility. r Y;Jksden Town Manager & CAO CC / Kneehill County Greg Skotheim, Manager of Development & Community Services Three Hills Mayor & Council "Thrav FTillc Ar A Rrirrhf, r Fi,tnrv IKI 0 Th 232 Main Street tell Post Office Box 400 Three Hills, AB TOM 2A0 Phone 443-5541 Toll Free 866-443-5541 ?J® Fax No 443-5115 Email: office@kneehillcounty.com ® August 25, 2005 Town of Three Hills Box 610 Three Hills, AB TOM 2A0 Attn: Jack Ramsden, Town Manager & CAO Dear Jack: Re: Joint Emergency Response Centre This is to acknowledge receipt of your August 24, 2005 correspondence requesting that Kneehill County Council consider meeting with the Town of Three Hills and the Kneehill Ambulance Society to explore the possibility of building a Joint Emergency Response ® Centre to house the Three Hills Fire Apparatus, the Kneehill County Fire Apparatus, and the Kneehill Ambulance Service Ambulances. This matter has been placed on the September 13th Council meeting agenda for discussion and consideration. Thank you. Yours truly, KNEEHILL COUNTY .:ti aho, CAO GK/bl cc: Kneehill Ambulance Society Three Hills Mayor & Council Greg Skotheim, Manager of Development & Community Services Rob Mayhew, Operations Director 0V is Council Agenda Item # 6 (e) To: Reeve Woods Members of Council Gene Kiviaho From: Barb Long Date: September 7, 2005 Issue: Application to the AEUB from Trident Exploration Corp. to allow for the drilling of up to four wells per section - Section 33-29-25-W4 Discussion: Enclosed were three copies of Trident's proposals, two copies of a Privacy Act Letter, and a copy of AEUB regulations that companies are required to provide to landowners (attached for your information). Trident has requested Kneehill County, as landowner, sign this proposal which states the County has no objection to the AEUB issuing the necessary licenses and permits for the project. The AEUB may be contacted if the landowner has any concerns, questions, or wishes to make a submission regarding this application. Please note that the AEUB may continue to process this application without further notice if no submissions are received on or before August 26, 2005. Due to a delay in processing the August 12th mail, this letter did not reach Gene's attention until August 24 t Recommendation: Council decision &nL Barb Lon Exec Asst. is 89 0 981384 ALBERTA LTD. KNEEHILL COUNTY August 5, 2005 ATTN GENE KIVIAHO H- 0002- BOX 400 PTN NW-33-29-25W4 THREE HILLS, ALBERTA is TOM 1A0 RE: Application for Miscellaneous Order of Holding Suspension and Replacement of Current DSU Consent and Notification - Section 33-29-25W4 981384 Alberta Ltd (hereafter 981384) will be applying to the Alberta Energy & Utilities Board (AEUB) to suspend and replace the current Drilling Spacing Unit (DSU) and replace it with a Miscellaneous Drilling Spacing Unit and Miscellaneous Order of Holding The Application is made pursuant to Section 79 of the Oil and Gas Conservation Act, and Section 5 190 and 5.200(b) of the Oil and Gas Conservation Regulations The purpose of the application is to suspend the current Drilling Spacing Unit (DSU), which allows for the drilling of one (1) gas well per section to the targeted depth or zone, and replace that DSU with one which allows for a drilling density of up to four (4) gas wells to the same depth or formation per section The application specifies a minimum interwell spacing of 200m in the producing formation and a 200m buffer from the boundary of the section to a well within the revised DSU Upon receiving approval of the Miscellaneous Spacing Order from the AEUB, 981384 Alberta Ltd plans to drill up to four wells to the same depth or formation per section Typical wellsite equipment will include a wellhead, a pipeline riser, a Supervisory Control and Data Acquisition (SCADA) unit, and a Natural Gas Powered Booster Compressor [up to 100 horsepower (75 kilowatt)] 981384 Alberta Ltd is enhancing its effort to minimize noise associated with the wellsite equipment being utilized, in addition to minimizing overall disturbance in the area You may contact the undersigned at 403-860-8831, or Becky Marks collect at 403-770-6278 should you have any concerns or questions regarding this application You may contact the AEUB at 403-297-8547 in the regard or make a submission to the AEUB Please note that the AEUB may continue to process this application without further notice if no submissions are received on or before August 26, 2005 Yours Truly; 981384 Alberta Ltd Trevor W Reidy Sr Landman SUITE 1000 - 444 - 7th AVENUE S.W. CALGARY, ALBERTA T2P 0X8 CJ 981384 ALBERTA LTD. I /We, KNEEHILL COUNTY, have read, understand, and have no objection to the AEUB issuing the necessary licenses and permits in regard to the referenced project. • Landowner/ Occupant Landowner /Occupant Landowner / Occupant , 2005 s Landowner / Occupant ATTACHMENTS • Letter from the Chairman of the AEUB • AEUB Brochure Understanding Oil and Gas Development in Alberta • EnerFAQ's No 6 Flaring • EnerFAQ's No 10- Coalbed Methane • Guide 38a. What You Should Know About Energy Industry Noise SUITE 1000 - 444 - 7th AVENUE S.W. CALGARY, ALBERTA T2P 0X8 i I 0 PRIVACY ACT LETTER KNEEHILL COUNTY ATTN* GENE KIVIAHO BOX 400 THREE HILLS, ALBERTA TOM 1A0 Legal PTN NW-33-29-25W4 (hereinafter known as the "Lessor/Grantor/Affected Party") RE: PERSONAL INFORMATION CONSENT 981384 ALBERTA LTD., A SUBSIDIARY OF TRIDENT EXPLORATION CORP. its employees, servants, agents, contractors, and assigns (hereinafter 981384 ALBERTA ) PROJECT NAME: Application for Miscellaneous Order of Holding & Replacement of Current Drilling Spacing Unit (DSU) - SECTION 33-29-25W4 By providing personal information to the 981384 Alberta, the Lessor / Grantor / Affected Party consents 981384 Alberta's collection, use, retention and disclosure of that information for any and all purposes and uses as permitted or contemplated under the above-described Surface Land Agreement and as needed to comply with any legal requirements 981384 Alberta may retain this information so long as is reasonable and necessary to fulfill those purposes By providing personal information to 981384 Alberta, the Lessor / Grantor / Affected Party consents to the collection, use and disclosure of that information for any and all purposes and uses as permitted or contemplated under the Surface Land Agreement with 981384 Alberta and as necessary to comply with any legal or regulatory requirements The Lessor / Grantor / Affected Party consents to the disclosure of that information to the 981384 Alberta and the collection, use and disclosure of that information by the 981384 Alberta for the same purposes and uses 981384 Alberta may retain this information as long as is reasonable to fulfill those purposes The Lessor / Grantor / Affected Party understands and agrees that 981384 Alberta i8 responsible for ensuring compliance with applicable privacy legislation The Lessor / Grantor / Affected Party further understands and agrees that maintaining the confidentiality of the 981384 Alberta is required by the 981384 Alberta for business and competitive purposes If the Lessor / Grantor / Affected Party has any issues, questions or concerns regarding the personal information collected, used, retained or disclosed by 981384 Alberta, or if the Lessor / Grantor/ Affected Party wishes to correct or update the personal information held by 981384 Alberta, then the Lessor / Grantor/ Affected Party shall contact 981384 Alberta and 981384 Alberta will be responsible to the Lessor / Grantor / Affected Party to address the issue, question or concern or to update the personal information Dated the Day of A.D 2005 r: Witness Witness Lessor/Grantor/Affected Party, Lessor/Grantor/Affected Party, L1 Council Agenda Item # 6 (f) To: Reeve Woods Members of Council From: Gene Kiviaho, CAO Date: September 9, 2005 Issue Kilometer Rates Background The continued increase in gas and oil prices has triggered a review of County rates paid per kilometer. Discussion The rising cost of oil and gas prices has fuelled much discussion among municipalities. In addition to the attached survey conducted by Laurie Watt I have spoken to several CAO's of municipalities who have mechanisms in place to automatically address the changing gas prices. As per the attached survey, there are a variety of practices and these include constant rates; monthly or quarterly fluctuating rates; rates tied to the Province; rates tied to other municipalities and rates tied to the local cost of fuel. Many of the municipalities are developing practices that are tied to the local cost of gas and are adjusted monthly or quarterly. The reason for this approach is that an established practice negates the need for frequent reviews in a changing market and the kilometer rate is automatically adjusted to reflect any increase or decrease in the price of gas on a monthly or quarterly basis. The purpose of this report is to present the following options for Council consideration. Option # 1: Status quo at $.42 per kilometer Option #2: Set a rate between $.45 and $.52 per kilometer Option #3: Develop a formula tied to the local price of gas. The percentage increase or decrease in gas would be reflected in the rate per kilometer. Given the formulas currently in use I would urge Council to pursue Option #3. Should Council chose Option #3 administration will review the current formulas and present a recommendation to the September 27th Council meeting. Recommendation That Council direct administration to prepare a recommendation based on Option #3 to the September 27th Council meeting. • Ge ?' L I iviaho Chie dministrative Officer 93 E C 0 0 U) U N ti Cu a) a) U) _ U 7 a) CD 0) O) C3) a ) N ) ) p p - p N O 0 5 ]' z C C m +-' Cl) iu C Cu U) O O cc O O cu c m 5 76 () N V O) ca C "O N .5 W C N C O N ( E CY) C3) O O > N A q? O 0 L O O rM ] ] Y N U a) L 0 m -CL O L a) c L U G CU as a) v) c u) N U 3 3 "a a m 3 a Q () a) ) C: ?, L) = N W W U Z w Z Z CD CL Q N fl- W x x O X X O d U, X X 0 E U, o X X Iq Esi 0 x X x x x X' O 601 co M X t4 ? d d C V Q G 0 C C) 0 Z V= Z V _ U o o m ?c t d V RS C d C` C 5 U C w C p o to co ZOEB-o v /U) ? 0 L ,w ve1 ^a o_ ^ 2 ? L 0) L. 4 1 Y 1 V l u 1 ci1 J in 1 E 1 M 1- 1- 1_ 1 0_-, r U) 0 0 N L d Q E a) N r d 0 C 0 a C Cl q To: Reeve Woods Members of Council Gene Kiviaho From: Barb Long Date: September 7, 2005 Issue: Financial Policy - #16-9 - Signing Authorization Discussion: Council Agenda Item # 6 (g) In applying the Signing Authorization Policy, Darlene Campbell, Accounts Payable Clerk, noticed that some changes needed to be made in order to comply with the direction of Council. Policy #16-9 was reviewed and revised. Attached for your information is the current policy and the draft of the proposed amended policy. Recommendation: That Council receive the Draft Amended Signing Authorization Policy for consideration. i ??W- Aa-r?'L-on Executive ssistant. • 95 0 KNEEHILL COUNTY POLICY SECTION: Financial DRAFT POLICY TITLE: Signing Authorization POLICY NUMBER: 16-9 ® PURPOSE: To establish the signing authorities for all financial instruments. POLICY STATEMENT Kneehill County needs to have controls in place to ensure all financial instruments are properly authorized and reflect the intent of Council. POLICY GUIDELINES 1) The Reeve/Deputy Reeve and Administration shall exercise due diligence when exercising their signing authorities to ensure Council's intent is being carried out. Signing Authorization is reviewed and granted by resolution at the annual organizational meeting. 2) Council recognizes that in the interest of efficiency it is not necessary that every cheque be signed by the Reeve/Deputy Reeve and that there are more efficient alternative methods for the Reeve/Deputy Reeve to discharge their fiduciary responsibilities. ® 3) The signing authorities for Kneehill County will be the Reeve, Deputy Reeve, Chief Administrative Officer, the Assistant Chief Administrative Officer, Director of Financial Services, and the Executive Assistant. 4) Cheques drawn on the bank accounts of Kneehill County shall be signed and countersigned as hereafter provided: a. All Accounts Payable cheques shall be signed by any two of the authorized signing authorities, except the following: i) All cheques issued for payment of community grants and joint agreements shall be signed by one of the Reeve or Deputy Reeve and one of the CAO, Director of Financial Services, or Executive Assistant. ii) Any unbudgeted expenditures requires approval by Council and shall be signed as laid out in 4(a)(i). 5) A listing of all cheques will be presented to Council for their information. 6) Direct Deposit Payroll is The Payroll Register and the Transmission Confirmation Listing must be signed and dated by the Chief Administrative Officer/Assistant CAO signifying approval of the payroll. The files that house information on the Personal Computer will have security applied to them in the form of a password. Only the Payroll Clerk, the Director of Financial 96 11 0 • 0 Services, and anyone deemed necessary by the Chief Administrative Officer will have access to the password. 7) To avoid late fees, Utility and Telephone Bills will be paid through preauthorized payment withdrawal. Verification of bills for accuracy will be the responsibility of the appropriate department head. 8) Signing authority is cancelled upon leaving employment/office. 97 0 ci&h111 CURRENT POLICY Policy # 16-9 SIGNING AUTHORIZATION Department: CORPORATE SERVICES Approval Date: September 9/03 Amendment Dates: Replaces: Reference: Motion #413/03 PURPOSE To establish the signing authorities for all financial instruments. POLICY STATEMENT Kneehill County needs to have controls in place to ensure that all financial instruments are properly authorized and reflect the intent of Council. POLICY GUIDELINES 1) The Reeve/Deputy Reeve and Administration shall exercise due diligence when exercising their signing authorities to ensure that Council's intent is being carried out. Signing Authorization is reviewed and granted by resolution at the annual organizational meeting. 2) Council recognizes that in the interest of efficiency that is not necessary that every cheque be signed by the Reeve/Deputy Reeve and that there are more efficient alternative methods for the Reeve/Deputy Reeve to discharge their fiduciary responsibilities. 3) The signing authorities for Kneehill County will be the Reeve, Deputy Reeve, Chief Administrative Officer, the Assistant Chief Administrative Officer, and the Executive Assistant. 4) Cheques drawn on the bank accounts of Kneehill County shall be signed and countersigned as hereafter provided: a. Cheques issued for payment of Payroll Remittances for source deductions shall be is signed by any two of the authorized signing authorities. b. All Accounts Payable cheques up to $ 10,000.00 shall be signed by any two of the authorized signing authorities. c. All Accounts Payable cheques exceeding $10,000.00 shall be signed by the Chief Administrative Officer/Assistant CAO and countersigned by the Reeve/Deputy Reeve. 98 A listing of all cheques will be presented to Council for their review and payment approval. 5) Direct Deposit Payroll The Payroll Register and the Transmission Confirmation Listing must be signed and dated by the Chief Administrative Officer/Assistant CAO signifying approval of the payroll. The files that house information on the Personal Computer will have security applied to them in the form of a password with only the Payroll Clerk, the Assistant CAO, and anyone deemed necessary by the Chief Administrative Officer will have access to the password. 6) To avoid late fees, Utility and Telephone Bills will be paid through preauthorized payment withdrawal. 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V d O O w _ aC O £ _ o a a) y H p. 0 0 _ .c c l) 0 o a cn o *+ = 0 N 003 a. a) ° ) c O y W - 2 0 w o= N Q U M O %M ?m Lo 0 = N C1 = .C C > 0 ca W 4 U co) f) 0 ca 0 .0 c c 0 a) A M a a a) c 1) 0 0 C E E Q 4) 00 J O c 0 v 0 O 0 Q C O a) O 0 ID% 11 PENDING BUSINESS ITEMS UPDATED FOR SEPTEMBER 13/05 COUNCIL ITEMS FROM 20021 Mountain View Emergency Service (56-02) - Sept 24/02 - Gene and Greg will meet with Mountain View County to discuss this outstanding area service item. Meeting date not yet arranged. Mutual Aid Agreement (52-02) - Oct 8/02 - Mountain View and Wheatland County still pending. Feb 05 KAS looking into Mountain View agreement, Feb 2/05 Wheatland County looking into agreement. Currently in discussions with Wheatland County. Water Policy (16-02) Equity Water - The Water Policy is on hold until current developments have been resolved. Water Policy: A policy to encompass the costs of lowering any water lines deferred to August Council Meeting. ITEMS FROM 20031 Recycling Policy (136-03) Sept 23/03 • Discussed at March 23 Committee of the Whole meeting. Councillor Holsworth presented terms of reference of a Waste & Recycling Study to Regional Partnership Initiative Committee for consideration. Committee has taken no further action. Waste & Recycling under discussion by the Community & Cultural Summit. On agenda for Sept/ 05 Strategic Planning Session ITEMS FROM 20041 Huxley Property for Sale (#20-04) - Feb 10/04 Tax forfeiture properties were advertised for sale. May 25/04 Council refused only offer as too low. Administration to look at a way of marketing to get the market value for the property. Feb/05 Advertised in the Capital and on website. Report to Council April 12/05. Second offer refused. Administration recommended to continue with advertising on website. Recommend a review of other properties that could be put up for sale. Bring listing and recommendation to September Council. Sept 05 - Advertisements to be placed with Drumheller Mail, Red Deer Advocate and Olds Albertan Kneehill County Water Strategy (#52-04) - May 11/04 Ongoing - Jan 25` C.M. John VanDoesburg presented draft funding package for Council consideration. Issues being addressed. Council requested administration arrange meeting within the next 3 or 4 weeks for this committee. Meeting held July 13. Meeting requested with Minister Oberg on future funding. /Oq 0 Motion (#338/05) - June 14/05 - motion for administration to bring to Council a meeting date for the Kneehill Water Strategy Committee. Met first part of August 2005 - waiting for response from Olberg re: funding prior to further discussion. (Three Hills Water West) Linden North Water Service Area (#53-04) - May 25/04 Jan 25/04 Council approved proceeding with Phase One of the Linden North Water Service Area. Letters sent to Linden North Phase 1 & 2 residents giving information on the waterline. Items for discussion on-going, presented at upcoming Council meetings. Agreement signing Sunnyslope Hall on March 7th - Stantec updated at March 8th C.M. March 22°d some funding decisions made. Funding Bylaws given third readings on April 26, 2005. Council awarded tender to Neudorf Trenching; construction to begin around mid August and be completed December. Bylaw #1511 reviewed by legal counsel. Awaiting further decisions by Council. Recreation Areas/Parks (#82-04) - Sept 14/04 Long term plan requested. Included in 2005 Draft Budget. Will be further developed and presented to Council during Strategy Planning Session (August 8, 2005) using the assigned budget dollars. Tax Payment Incentives Policy (#84a-04) Council gave first reading to Bylaw #1516 - Tax Installment Payment Plan. Bylaw #1517 - Tax Prepayment Plan was defeated. Bylaw #1516 received approval at August 16/05 Council meeting. FILE Community Grants Procedure Change (#85-04), (#3??-05) - July 17/05 Council approved minor changes to grant funding eligibility. Policy updated. FILE Community & Cultural Services Summit (#86-04) - Oct 12/04 Nov 13 First meeting with Council and CAO's from urban centres and the County. Feb 1St & 2nd follow up meetings with facilitator Gord McIntosh. Working committee of CAO's established, and Steering Committee comprised of Elected Officials. List of 12 possible issues for sharing. Working committee meetings scheduled March 17th and 29th at County Office 9:00 a.m. until 11:00 a.m. Working Committee meeting held April 11th in Carbon and May 3rd in Acme. Steering Committee and CAO Working Committee that was to meet on June 22, 2005 cancelled due to current local State of Emergency. Meeting rescheduled for August 30 at 7:00 pm in Linden. Report of Aug 30/05 meeting on Sept 13th Council agenda. Sept 26/05 CAO meeting. Planning a meeting with Council and CAO's in mid October with facilitator, Gord McIntosh to ensure on track. Partnering Options of Water Reservoirs (#95-04) - Oct 26/04 Council requested options and possibilities of partnering with urban centres for the building and shared use of water reservoirs. Under review with water strategy. Laptop Purchase Policy (#99/04) Nov 9/04 Council approved Option #1 for laptop purchases for Elected Officials, CAO, Recording Secretary, and Council Chamber. Council moved that administration proceed with the purchase of tablet style laptops - Motion 180/05 - April 12/05 Need to ensure the l l 0 current internet policy #7-25 included Councillors. Laptops ordered week of July 11/05. Sept 6/05 Jeremy Regehr has laptops, needs a couple of days before delivering them to the County. Training sessions with Jeremy need to be arranged. • • • 0 • • • UPCOMING DATES • • September 13 , 2005 Community Grants Committee Meeting 8:30 a.m. - 9:30 a.m. Council Chambers 9:00 a.m. - Glen Rieger - presentation on Acme Hall project September 14, 2005 September 15, 2005 September 16, 2005 September 19 & 20, 2005 September 21, 2005 September 22, 2005 September 26, 2005 Council Meeting - 9:30 A.M. Kneehill County Council Chambers GIS Presentations 9:30 a.m. & 1:30 p.m. Kneehill County Council Chambers Seed Cleaning Plant Meeting Kneehill County Council Chambers 7:00 p.m. Muniversity - Management Team International Hotel, Calgary Kneehill Regional FCSS Board Meeting Kneehill County Council Chambers 7:00 p.m. KRWSC Official Ceremonies Drumheller - 11:30 a.m. Assessment Review Board Hearings Kneehill County Council Chambers 8:30 a.m. Will S & Gene - Trochu Council Meeting Trochu- 7:30 p.m. ASB Meeting - 9:00 a.m. Kneehill County Council Chambers MPC Meeting - 8:30 a.m. Kneehill County Council Chambers Management Committee - Human Resources Review Trochu Hall - 8:30 a.m. Strategic Planning Session - 8:30 a.m. Trochu Hall II 0 September 27, 2005 Council Meeting - 8:30 a.m. Kneehill County Council Chambers September 28, 2005 Community Summit CAO Meeting Kneehill County Office - 9:00 a.m. • September 29, 2005 DTHR Symposium - Pandemic Influenza Drumheller - 9:00 a.m. October 10, 2005 Thanksgiving Day October 11, 2005 Council Meeting - 8:30 a.m. Kneehill County Council Chambers October 12, 2005 Summit Steering Committee Meeting Carbon - 7:00 p.m. • • 1a3 0 c s ca 0 0 N c - 0 (D co CO ,n . 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