HomeMy WebLinkAbout2005-09-27 Council MinutesSeptember 27, 2005 Council Meeting
Agenda
Meeting Called to Order
1.0 Adoption of Agenda
2.0 Approval of Minutes
2.1 September 13,.2005 Regular Council Meeting minutes
2.2 September 13, 2005 Public Hearing - LUB Amendment
- Direct Control District
3.0 Accounts Payable
4.0 Financial Reports
5.0 Business Arising from Previous Meetings
5.1 Community Grants to Non-Profit Organizations
Recommendation: That Council receive the Community
Grants Committee Report
5.2 Bylaw #1520 Highway and Transportation
Recommendation: That Council review and give third reading of
Bylaw #1520
5.3 Policy #16-9 Signing Authorization Amendment
Recommendation: That Council approves the proposed changes
to the Signing Authorization Policy
5.4 Kilometer Report
Recommendation:
1) That Council approve the formula as recommended
2) That Council approve the $1.00 - 1.05 gas rate for September
3) That Administration apply the formula on a monthly basis
4) That the formula be reviewed in six months.
5.5 Acme Community Hall Project Donation
Recommendation:
1) That Council approves the funds for the Acme Hall Capital
Contribution as follows:
i) $40,0000.00 from the Recreation Contingency expense
account; and
ii) transfer $10,000.00 from the Parks and Recreation
Operating Reserve
5.6 Development Officer Appointment
Recommendation:
1) That Council appoints Jennifer Brown as Development Officer
2) That Council ratifies the reduction in duties for Lavinia
Henderson with respect to the interim Development Officer
position
6.0 New Business
6.1 Water Service Areas RFP's
Recommendation:
1) That Council approves the use of the 2005 unused Budget dollars
of the Engineering of 2005 Paving Projects to begin the remaining
six Water Service Areas Preliminary Design, in order to
® capitalize on any opportunities that become available for
municipalities.
2) That Council approves the Director of Operations sending out
a Request for Proposal for the preliminary engineering for the six
remaining Water Service Areas.
3) That Council approves the Director of Operations awarding
the Request for Proposal to the lowest bidder, meeting our
specifications.
6.2 Donation Requests
6.2a Carbon Lions AB Centennial Celebration
Recommendation: Council decision
6.2b Trochu & District Agricultural Society Water Spray Park
Recommendation: Council decision
6.3 Municipal Internship Program 2006/2007
• Recommendation: That Council approve Administration
submitting an application for a Municipal Intern for 2005-2006.
6.4 Taxation Concern
Recommendation: That Council supports the assessment process
as laid out in the Statutes and Regulations.
6.5 December Council Meeting Date
Recommendation: That Council establish Tuesday,
December 13, 2005 as the Regular Council Meeting
date for December.
6.6 Christmas 2005
Recommendation:
1) That Council select Three Hills as the venue for the
2005 Christmas Function in order that tickets may be
reserved
• 2) Council decision regarding allotting funds towards the
costs as outlined in the report
6.7 E911 Dispatch Services
Recommendation: That Council receive this report as
information.
7.0 Correspondence Report
8.0 Pending Business Items
9.0 Council Business Summary
10.0 Council and Committee Reports
11.0 Business Arising from Council and Committee Reports
11.1 AAMD&C Executive Review Committee
• 12.0 In Camera
12.1 Land
12.2 Labour
12.3 Legal
Adjournment
13.0 Information Package
13.1 Upcoming Meetings & Events
13.2 Corporate Services Report
13.3 Operations Summary
13.4 Status of Funding for 2006/2007 Bridge Request List
13.5 Commemorative Medallion - Province of Alberta
13.6 Congratulations on ICAP funding - R. Marz
13.7 T Martens -Thank You
9
KNEEHILL COUNTY COUNCIL MEETING MINUTES
September 27, 2005
MINUTES OF THE SEPTEMBER 27, 2005 REGULAR
MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT
THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET,
THREE HILLS, ALBERTA.
E
PRESENT:
PRESENT Division No. 4
Division No. 5
Division No. 1
Division No. 2
Division No. 3
Division No. 6
Division No. 7
Murray Woods, Reeve
Vern Crawford, Deputy Reeve
Brian Holsworth, Councillor
Carol Calhoun, Councillor
Jerry Wittstock, Councillor
Ken Hoppins, Councillor
Ken Knievel, Councillor
ADMINISTRATION PRESENT:
CAO Gene Kiviaho
Director Financial Services Lavinia Henderson
•
EMS Coordinator Greg Harsch
Planner Jennifer Brown
Special Constable Will Scott
Corporate Services Officer Laurie Watt
Operations Director Rob Mayhew
Recording Secretary Barb Long
Reeve Woods in the Chair:
CALL TO ORDER Reeve Woods called the meeting to order at 8.35 A.M.
1.0 Adoption of Agenda:
AGENDA Additions to the Agenda:
Under Committee Reports
• Kneehill Ambulance Society Meeting
• Central Alberta Mayor & Reeves Meeting
• Kneehill Regional Water Services Commission Meeting
• Kneehill Regional FCSS Meeting
Under Business Arising From the Minutes
• Motion #476/05
499/05 Councillor Calhoun moved approval of the agenda, as
amended.
CARRIED
MINUTES 2.0 Approval of the Council Meeting minutes
a) September 13, 2005 Regular Council Meeting Minutes
500/05 Motion #475/05 to be added to September 27`" Agenda for
amendment.
Councillor Hoppins moved approval of the September 13, 2005
Regular Council Meeting minutes.
CARRIED
9
b) September 13, 2005 Public Hearing Minutes
501/05 Councillor Hoppins moved approval of the S tember 13, 2005
Public Hearing minutes.
ReaZe
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
September 27, 2005
3.0 Accounts Payable
ACCTS PAYABLE Councillor Knievel moved approval of the accounts presented for
502/05 payment.
CARRIED
r:
FINANCIAL REPT 4.0 Financial Reports (attached and forming Hart of the
minutes)
503/05 Councillor Crawford moved to receive the Financial
Reports, as presented.
CARRIED
D. Moon entered the meeting at 8:45 A.M.
•
•
•
OLD BUSINESS 5.0 Business Arising from Previous Meetings
5.1 Community Grants Committee (report attached
504/05 and forming part of the minutes)
Councillor Hoppins moved to receive the Community Grants
Committee Report.
CARRIED
5.2 Highways and Transportation Bylaw #1520 (report
BYLAW 1520 attached and forming part of the minutes)
Councillor Holsworth moved third reading of Bylaw #1520.
505/05 CARRIED
POLICY 16-9 5.3 Signing Authorization - Policy #16-9 (report attached and
506/05 forming part of the minutes)
Councillor Wittstock moved that Council approve the
proposed changes to the Signing Authorization Policy.
MOTION DEFEATED
KM RATES 5.4 Kilometer Rates (report attached and forming part of the
507/05 minutes)
Councillor Holsworth moved the following:
1) That Council approve the formula as presented in the report
2) That Council approve the $1.00 - $1.05 gas rate for September
3) That Administration apply the formula on a monthly basis
4) That the formula be reviewed in six months
CARRIED
ACME HALL 5.5 Acme Hall Proiect - Allocation of Funds (report attached
and forming part of the minutes)
508/05 Councillor Wittstock moved that Council approve the funds for the
Acme Hall capital contribution as follows: $40,000.00 from the
Recreation Contingency expense account and a transfer of
$10,000.00 from the Parks and Recreation Operating Reserve.
CARRIED
DEV OFFICER 5.6 Appointment of Development Officer (report attached and
APPOINTMENT forming part of the minutes)
509/05 Councillor Calhoun moved that Council appoint Jennifer Brown as
Development Officer and ratifies the reduction in duties for
Lavinia Henderson with respect to the interim Development
Officer position.
CARRIED
???
2
Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
September 27, 2005
RISER FEES Motion #475/05 - September 13, 2005 Council Meeting
Councillor Hoppins moved Motion #475/05 be amended to read, "
510/05 A $25.00 riser fee be charged to everyone in the Linden North
Water Service Area having a water meter."
CARRIED
0 The meeting recessed from 9:20 A.M. until 9:35 A.M.
NEW BUSINESS 6. 0 New Business
6 H2O AREAS 6.1 Preliminary Engineering to Six Water Service Areas
PRELIM ENG (report attached and forming part of the minutes
511/05 Councillor Crawford moved the following:
1) That Council approve the use of the 2005 unused budget dollars
of the Engineering of 2005 Paving Projects to begin the remaining
six Water Service Areas Preliminary Design, in order to capitalize
on any funding opportunities that become available for
municipalities, subject to the confirmation of the carry over of
Resource Road Grant Program dollars to 2006.
2) That Council approve the Director of Operations sending out a
Request for Proposal for the preliminary engineering for the six
remaining Water Service Areas
CARRIED
• 512/05 Councillor Calhoun moved that the Director of Operations bring
back a recommendation to Council regarding the awarding of the
RFP for the preliminary engineering of the remaining six Water
Service Areas.
CARRIED
DONATION REQ'S 6.2 Donation Requests (reports attached and forming part of
CARBON LIONS the minutes)
Councillor Holsworth declared a conflict of notice and left the
meeting at 9:50 A.M.
Carbon Lions Club Request:
513/05 Councillor Hoppins moved that Kneehill County not participate in
this event.
CARRIED
Councillor Holsworth reentered the meeting at 9:55 A.M.
TROCHU AG SOC Trochu & District Agricultural Society Request:
514/05 Councillor Knievel moved that Council approve the Trochu &
District Agricultural Society request for the County to supply and
load approximately 300 yards of gravel, to a maximum cost of
$2,000.00, for the proposed Water Spray Park.
Councillor Knievel requested a recorded vote.
Those in favor of the motion were: Councillor Calhoun and
Councillor Knievel.
Those opposed to the motion: Councillor Holsworth, Councillor
Crawford, Councillor Wittstock, and Councillor Hoppins.
MOTION DEFEATED
MUN INTERN 6.3 Municipal Intern for 2006-2007 (report attached and
forming part of the minutes)
Councillor Hoppins moved that Council approve
i? Gam"
3
e
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
September 27, 2005
515/05 Administration submitting an application for a Municipal Intern for
2006-2007.
CARRIED
TAX CONCERN 6.4 Taxation Concern (report attached and forming part of the
minutes)
• 516/05 Councillor Hoppins moved that Council support the assessment
process as laid out in the Statutes and Regulations.
CARRIED
DEC C.M. DATE 6.5 December Council Meeting Date (report attached and
forming part of the minutes)
517/05 Councillor Knievel moved that Council establish Tuesday,
December 13th , 2005 as the Regular Council Meeting date for
December.
CARRIED
XMAS 2005 6.6 Christmas 2005 (report attached and forming part of the
minutes)
518/05 Councillor Calhoun moved that Council select the December 3rd
Three Hills & District Chamber of Commerce Boss's Christmas
• Party as the 2005 Kneehill County Christmas function and that
Administration be directed to continue with the funding format
established from 2004.
CARRIED
E911 DISPATCH 6.7 E911 Dispatch Provider (report attached and forming Dart
of the minutes)
519/05 Councillor Calhoun moved that Council receive this report as
information.
CARRIED
CORR REPORT 7.0 Correspondence Report (attached and forming part of the
minutes)
Councillor Wittstock moved that Council receive the
520/05 Correspondence Report.
CARRIED
0
Addition to Report:
Mountain View County Building Official Opening - October 21,
2005 at 1:00 P.M.
521/05 Councillor Calhoun moved that Council approve Administration
sending a County plaque in commemoration of this occasion.
CARRIED
8.0 Pending Business Items Report (attached and
forming part of the minutes)
BUS REPORT The Pending Business Items Report was reviewed by Council.
9.0 Council Business Items Summary Report (report attached
and forming part of the minutes )
BUS REPORT Councillor Holsworth moved that Council receive the Pending
• 522/05 and Business Items Summary Reports.
4
eev
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
September 27, 2005
CARRIED
D. Moon left the meeting at 10:30 A.M.
COUNCIL REPTS 10.0 Council and Committee Reports
• Kneehill Ambulance Society - written report on the
September 20th meeting presented by Reeve Woods.
Next Meeting October 25, 2005
• Central Mayor & Reeves Meeting - verbal report by Reeve
Woods
• Kneehill Regional FCSS - verbal report of the September
15th meeting presented by Councillor Holsworth
Strategic Planning Meeting - October 19, 2005
• Kneehill Regional Water Services Commission - written
report of the September 15th meeting presented by
Councillor Crawford
Next meeting - October 27, 2005
523/05 Councillor Calhoun moved that Council receive the Committee
Reports as presented.
CARRIED
BUS ARISING 11.0 Business Arising from Council and Committee Reports
11.1 AAMD&C Executive Review Committee Report &
Recommendations
Council to review and discuss at the October 11th Council meeting.
12.0 In Camera
IN CAMERA Councillor Wittstock moved the meeting go in camera to discuss
legal and labour issues.
524/05 CARRIED
Time: 10:55 A.M.
525/05
Councillor Wittstock moved the meeting back in session.
CARRIED
Time: 11:39 A.M.
526/05 Councillor Calhoun moved that in respect to the CAO Evaluation,
September 1st be considered the commencement date for payroll
adjustment.
CARRIED
527/05 Adjournment
ADJOURNMENT Councillor Holsworth moved the meeting be adjourned at 11:48
A.M.
CARRIED
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5 / l? v
Reev
CAO
•
•
C]
9121/05
(AP 12070)
Cheque #
17932
17933
17934
17935
17936
17937
17938
17939
17940
17941
17942
17943
17944
17945
17946
17947
17:21 36 A /P SYSTEM
Cheque Register
Batch #- 6946
Vendor # Vendor Name
1659 BERG, GLENN P.
3250 CAPITAL PRINTERS LTD
2314 GORR, LAURA E.
2552 HUGHES BUS LINES
2551 IMAGE CRAFTER SIGNS INC
2555 KOWAL CONSTRUCTION ALTA. LTD.
2474 MCGHEE, FAYE
13902 MINISTER OF FINANCE
2553 ODYSSEY REC ADVENTURES
16750 PRAIRIE BIBLE INSTITUTE
2550 RUDDELL, DEBORAH
2554 SAFE & SOUND
961 SENIOR'S OUTREACH
20400 THREE HILLS MOTOR PRODUCTS
2509 TROCHU YOUTH SOCIETY
1839 WILSON, YVONNE
Total : $
Total # Of Cheques
14 of 125
Page 1 Details
Cheque Amount
112.41 KCRP expenses
187.70 advertising FCSS
107 80 KCRP mileage
85.60 KCRP travel for students Delburne
304.95 FCSS banners for chicks in charge
24461.27 demo of building @ Swalwell
1526.16 CBI mileage
1025655.97 3rd qrtr school requisition
535 00 FCSS chicks in charge/climbing wall
436.42 expenses FCSS
116.00 food Council Strat Planning
700 00 KCRP 3-45 min. presentations
922.31 FCSS grant to comm. Wellness
1549 18 vehicle accessories
1000.00 FCSS youth conference
574 13 KCCRP expenses
1058274 90
16
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0
•
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ill
BANK RECONCILIATION
As at August 31, 2005
GENERAL
ACCOUNT PAYROLL TAX SALE
(including TERM DEPOSIT ACCOUNT TRUST TOTALS
Master Card)
3-12-120 3-12-321 3-12-121 3-12-472
GENERAL LEDGER
Beginning of Month Balance 727,975 48 8,500,000 00 81,400 41 330.90 9,309,706.79
Monthly Receipts 232,497.51 232,497 51
ADD: Deposits 168,588 58 168,588.58
Term Deposits 1,500,000 00 1,500
000 00
Mastercard Deposit ,
Interest Earned 37,008.46 37
008.46
Cancelled Cheques ,
Differences on Cheques
SUBTOTAL 2,497,481.45 8,500,000 00 249,988.99 330 90 11,247,801 34
LESS: Payroll 157,572.63 157,572.63
General Cheques 1,514,489 05 1
514
489 05
Utility Bills - Direct Debits 11,287.00 ,
,
11
287 00
Line of Credit Interest ,
Merchant Machine 38 85 38
85
Returned Cheques/Cancelled Receipts .
Term Deposits 1,500,000.00 1,500,000 00
Mastercard Payment 2,41603 2,416.03
Manulife Premiums 15,616.24 15,616.24
Outstanding Adjustment
SUBTOTAL 1,543,847 17 1,500,000 00 157,572.63 0.00 3,201,419.80
BALANCE, END OF MONTH
953,634.28 7,000,000.00 92,416.36 330.90 8,046,381.54
BANK
End of Month Balance 1,143,438.17 7,000,000 00 92,416 36 330 90 8,236,185 43
ADD: Outstanding Deposits 58,204 80 58,204 80
SUBTOTAL 1,201,642.97 7,000,000 00 92,416.36 330.90 8,294,390.23
LESS: Outstanding Cheques
Outstanding Direct Debits
Bank Error - Deposit Revenue
Telepay Pre-Deposit
Outstanding Bank Adjustment
SUBTOTAL
BOOK BALANCE, END OF MONTH
248, 008.69 248, 008.69
248,008.69 0 00 248,008.69
953,634.28 7,000,000.00 92,416.36 330.90 8,046,381.54
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BANK RECONCILIATION
As at July 31, 2005
•
•
0
GENERAL PAYROLL TAX SALE MASTER
ACCOUNT TERM DEPOSIT ACCOUNT TRUST CARD
EXPENSE
3-12-120 3-12-321 3-12-121 3-12-472 3-12-120
GENERAL LEDGER
Beginning of Month Balance
Monthly Receipts
ADD: Deposits
Term Deposits
Interest Earned
Cancelled Cheques
Differences on Cheques
(260,767.69) 9,500,000.00 249,988.99
805, 569.77
1,000,000 00
15,363 34
0.03
SUBTOTAL 1,560,165 45 9,500,000.00 249,988.99
330 90 3,161.26
6,083.72
330.90 9,244 98
LESS: Payroll 168,588.58
General Cheques 814,375.11
Utility Bills - Direct Debits 8,986.23
Line of Credit Interest 52.17
Merchant Machine 74.90
Returned Cheques/Cancelled Receipts 1,182.29
Term Deposits 1,000,000 00
Mastercard
Manulife Premiums 15,249 42
Outstanding Adjustment 185 35
SUBTOTAL 840,105 47 1,000,000.00 168,588 58 0 00
BALANCE, END OF MONTH
1,329.48
1,329.48
720,059.98 8,500,000.00 81,400.41 330.90 7,915.50
BANK
End of Month Balance 620,601 57 8,500,000 00 168,098.28 330.90 7,915.50
ADD: Outstanding Deposits 104,612.59
SUBTOTAL 725,21416 168,098.28
LESS: Outstanding Cheques 5,154 18 86,697 87
Outstanding Direct Debits
Bank Error - Deposit Revenue
Telepay Pre-Deposit
Outstanding Bank Adjustment
SUBTOTAL 5,154 18 86,697 87
BOOK BALANCE, END OF MONTH
720,059.98 8,500,000.00 81,400.41 330.90 7,915.50
0
BANK RECONCILIATION
As at July 31, 2005
•
C7
GENERAL PAYROLL TAX SALE MASTER
ACCOUNT TERM DEPOSIT ACCOUNT TRUST CARD
EXPENSE
3-12-120 3-12-321 3-12-121 3-12-472 3-12-120
GENERAL LEDGER
Beginning of Month Balance
Monthly Receipts
ADD: Deposits
Term Deposits
Interest Earned
Cancelled Cheques
Differences on Cheques
(260,767.69) 9,500,000 00 249,988 99
805,569 77
1,000,000 00
15,363 34
0 03
SUBTOTAL 1,560,165 45 9,500,000 00 249,988.99
LESS: Payroll
General Cheques
Utility Bills - Direct Debits
Line of Credit Interest
Merchant Machine
Returned Cheques/Cancelled Receipts
Term Deposits
Mastercard
814, 375.11
8,986.23
52.17
74.90
1,182.29
1, 000'000.00
168,588 58
330.90 3,161.26
6,083 72
330.90 9,244.98
1,329 48
Manuhfe Premiums 15,249 42
Outstanding Adjustment 185 35
SUBTOTAL 840,105 47 1,000,000.00 168,588.58 0.00 1,329.48
CJ
BALANCE, END OF MONTH 720,059.98 8,500,000.00 81,400.41 330.90 7,915.50
BANK
End of Month Balance
ADD: Outstandin
De
osits 620,601.57 8,500,000 00 168,098.28 330 90 7,91550
g
p 104,612.59
SUBTOTAL 725,214.16 168,098.28
LESS: Outstanding Cheques 5,154 18 86,697.87
Outstanding Direct Debits
Bank Error - Deposit Revenue
Telepay Pre-Deposit
Outstanding Bank Adjustment
SUBTOTAL 5,154 18 86,697.87
BOOK BALANCE, END OF MONTH 720,059.98 8,500,000.00 81,400.41 330.90 7,915.50
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To: Reeve Woods
Members of Council
From: Gene Kiviaho, CAO
Date: Sept. 15, 2005
• Issue
Community Grants Committee decisions
Background
A Community Grants Committee meeting was held on September 13, 2005 with all members of
Council present to determine grant eligibility and funding allocations. A list of recommendations
for grant allocations was submitted and approved by Council at the Regular Council Meeting on
September 13, 2005.
Discussion
Council received 6 applications for a total amount of $36,810 for Community grant funding and
the results were as follows:
4 applications for project funding were approved at a total of $8,665.00
1 application was denied
1 application was referred to Council for consideration
Recommendation
is That Council receive the Community Grants Committee Report.
Gene Kiviaho
Chief Administrative Officer
FJ
20 of 125
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Corimunity Grants Committee Notes
September 13, 2005
In attendance:
Reeve Murray Woods Carol Calhoun
Deputy Reeve Vern Crawford Jerry Wittstock
Brian Holsworth Ken Knievel
Ken Hoppins CAO, Gene Kiviaho
The meeting was called to order at 8:30 a.m.
Community Grants Committee (CGC) Decision Highlights
• The CGC reviewed 6 submissions
• Total amount requested was $36,810
• 4 requests were approved
• Total amount approved was $8,665
• 1 application was referred to Council for consideration
Process areas requiring review and follow-u
• • There were no Policy issues to review
• Following a discussion with respect to future capital projects, Administration will
develop discussion guidelines for Capital Construction Projects including new
structures, additions and maintenance.
The meeting adjourned at 9:40 a.m.
September 2005 List of Applications
No. Applicant Amount Requested Amount Approved
1 Acme & District Ag Society $25,000 Referred to Council
2 Carbon & District Ag Society $3,060 $2
450
3 Carbon & District Rec. Board $2,400 ,
$2
000
4 Friends of the Guzoo Society $2,715 ,
$2
715
5 Linden District Heritage Assoc. $2,000 ,
$1
500
6 Three Hills Municipal Library $1,635 ,
0
21 of 125
0
0
0
TO: Reeve Woods
Members of Council
From: S/Cst. Will Scott
•
Date: September 20, 2005
Issue: Highways and Transportation Bylaw
Background: Development of Highways and Transportation bylaw to cover nuisance and
safety issues primarily in relation to motor vehicles and pedestrians in/on public
areas.
Discussion: As Kneehill County has no bylaw in relation to nuisance and safety issues on or
in relation to municipal highways/public areas. The Traffic Safety Act does not
adequately cover all safety and nuisance issues encountered in a municipal
environment. Some sections mirror Provincial legislation however allow more
flexibility in maintaining compliance/enforcement.
Financial Implications: None
Recommendation: Council review and give third reading of the Highways and Transportation
Bylaw # 1520.
0
S/Cst. William Scott
Kneehill Patrol
22 of 125
Gene Kiviaho
Chief Administrative Officer
To: Gene Kiviaho
Reeve Woods
Members of Council
From: Lavinia Henderson
• Date: September 21, 2005
Issue: Financial Policy - #16-9 - Signing Authorization
Background: Council received the initial Recommendation concerning a change in signing
authorization policy at their Regular Meeting held September 13, 2005.
Additional information was requested concerning the bond.
Discussion: A review of the County's insurance policy indicates the Master Comprehensive,
Employee Dishonesty, Disappearance Destruction coverage is as follows:
Bond Limit $ 100,000.00, Crime Limit $ 15,000.00, Money Orders and
Counterfeit Limit $ 1,000.00, Depositors Forgery Limit $ 5000.00.
The 2006 insurance coverage will be increased to a maximum limit of
$ 500,000.00 from $ 250,000.00 for Employee Dishonesty.
• Operational efficiencies will be gained if there is a change to the signing
authorization policy so that the staff limit is increased.
Copies of the existing policy and the proposed policy are attached for Council's
review.
Financial Implications: N/A.
Recommendation:
a) That Council approves the proposed changes to the Signing Authorization
Policy.
vinia Henders
Director, Financial Services
0
41 of 125
•
KNEEHILL COUNTY POLICY
SECTION: Financial DRAFT
POLICY TITLE: Signing Authorization
POLICY NUMBER: 16-9
•
PURPOSE:
To establish the signing authorities for all financial instruments.
POLICY STATEMENT
Kneehill County needs to have controls in place to ensure all financial instruments are
properly authorized and reflect the intent of Council.
POLICY GUIDELINES
1) The Reeve/Deputy Reeve and Administration shall exercise due diligence when
exercising their signing authorities to ensure Council's intent is being carried out. Signing
Authorization is reviewed and granted by resolution at the annual organizational meeting.
2) Council recognizes that in the interest of efficiency it is not necessary that every
• cheque be signed by the Reeve/Deputy Reeve and that there are more efficient alternative
methods for the Reeve/Deputy Reeve to discharge their fiduciary responsibilities.
3) The signing authorities for Kneehill County will be the Reeve, Deputy Reeve,
Chief Administrative Officer, the Assistant Chief Administrative Officer, Director
of Financial Services, and the Executive Assistant.
4) Cheques drawn on the bank accounts of Kneehill County shall be signed and
countersigned as hereafter provided:
a. All Accounts Payable cheques shall be signed by any two of the authorized
signing authorities, except the following:
i) All cheques issued for payment of community grants and joint
agreements shall be signed by one of the Reeve or Deputy Reeve
and one of the CAO, Director of Financial Services, or Executive
Assistant.
ii) Any unbudgeted expenditures requires approval by Council and
shall be signed as laid out in 4(a)(i).
5) A listing of all cheques will be presented to Council for their information.
6) Direct Deposit Payroll
The Payroll Register and the Transmission Confirmation Listing must be signed and
dated by the Chief Administrative Officer/Assistant CAO signifying approval of the
payroll.
42 of 125
0
The files that house information on the Personal Computer will have security applied to
them in the form of a password. Only the Payroll Clerk, the Director of Financial
Services, and anyone deemed necessary by the Chief Administrative Officer will have
access to the password.
CJ
7) To avoid late fees, Utility and Telephone Bills will be paid through preauthorized
payment withdrawal. Verification of bills for accuracy will be the responsibility of the
appropriate department head.
8) Signing authority is cancelled upon leaving employment/office.
C]
43 of 125
0
To: Reeve Woods
Members of Council
From: Gene Kiviaho, CAO
Date: September 21, 2005
Background
Council requested that a formula be presented to this meeting for discussion. Attached for
your information is a growing list of municipal comparisons including municipalities that
use a formula. The August Revenue Canada rate was 45 cents.
Issue
Kilometer rates paid for use of private vehicles.
Discussion
A formula based system provides a "range" of rates per litre that reflect the advertised
price of regular clear gasoline. It is proposed that Administration will obtain the price of
fuel in Three Hills on the first day of each month and average the prices. The average
price will be applied to the chart below and this will determine the per Km rate for the
month. Spreads used by municipalities are in the 5 to 6 cent range. The following chart
has a $0.05 vertical spread and can be easily expanded should the price go up or down.
F- -I
LJ
Price of Gasoline per litre
up to 75.0
75.1-80.0
80.1-85.0
85.1-90.0
90.1-95.0
95.1 -100.0
100.1-105.0
105.1 - 110.0
110.1-115.0
Vehicle Allowance per Km
11
$0.45
$0.46
$0.47
$0.48
$0.49
$0.50
$0.51
$0.52
$0.53
Municipalities who have reviewed their kilometer rates have implemented the new rate
effective September 1st. The current price of gas in Three Hills is in the $1.00 - $1.05
range and it is recommended that this rate be adopted retroactive to September 1, 2005.
Recommendation
1) That Council approve the above formula
2) That Council approve the $1.00 - $1.05 gas rate for September
3) That Administration apply the formula on a monthly basis
4) That the formula be reviewed in six months
Gene Kiviaho
Chief Administrative Officer
44 of 125
9
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To: Gene Kiviaho
Reeve Woods
Members of Council
From: Lavinia Henderson
• Date: September 21, 2005
Issue: Allocation of Funds for Acme Hall Capital Contribution
Background: Council approved a $ 50,000.00 grant for the Acme Hall Construction Project at
their Regular Meeting held September 14, 2005. While the application was made
to the Community Grant Program, Council approved the contribution outside the
program. Council directed Administration to recommend where funds could be
drawn from to cover the grant.
Discussion: As part of the 2005 budgeting process, Council approved the allocation of the
2004 Recreation Contingency of $ 40,000.00 be transferred to a Recreation
Reserve for future use. In addition to this there is also the Fiscal Operating
Reserve which currently has a balance of $ 7,813,672.53. Total committed funds
to be transferred from this reserve to date are approximately $ 30,000.00 for
Enforcement Services equipment which was not budgeted for but approved by
Council. A recreation contingency expense of $ 40,000.00 was budgeted for
• in 2005. There are no other general or related reserves or other contingency
funds which could be used. Council could approve funds be taken from the
Recreation Contingency expense general ledger account which would result
in the estimated surplus of $ 70,206.00 being reduced.
Financial Implications: Nil impact to surplus if the $ 40,000.00 Recreation Contingency
expense is used from the 2005 budget in addition to a transfer of $ 10,000.00
from the Parks and Recreation Reserve of $ 10,000.00.
$10,000.00 reduction in surplus estimate if the full amount is taken from the
Recreation Contingency expense.
Recommendation:
a) That Council approves the funds for the Acme Hall Capital Contribution as
follows:
i) $ 40,000.00 from the Recreation Contingency expense account; and
ii) transfer $ 10,000.00 from the Parks and Recreation Operating Reserve.
•
avinia Henders n
Director, Financial Services
46 of 125
TO: Gene Kiviaho
Reeve Woods
Members of Council
From: Lavinia Henderson
Date: September 20, 2005 June 8, 2005
• Issue: Appointment of Development Officer
Background: The Land Use Bylaw establishes the Office of the Development Officer and
further outlines that the position shall be filled by a person or persons appointed
by Council. The Development Officer shall: receive, consider and decide on all
applications for a development permit; refer at his or her discretion, a permit
application for comments to those authorities whose interest or jurisdiction may
be affected, keep and maintain for the inspection of the public during office
hours, a copy of the Bylaw and all amendments thereto and ensure that copies of
same are available to the public at a reasonable charge, keep a register of all
applications for development including the decisions thereon and the reasons
therefore, and all orders for a minimum period of seven (7) years.
Discussion: Council appointed Lavinia Henderson as interim Development Officer at their
June 14, 2005 meeting. Jennifer Brown has commenced her duties with Kneehill
County as the Planner and is ready to assume Development Officer duties with
• respect to all development permit applications and existing development
application files and new subdivision and redesignation (rezoning)
applications/bylaws. Lavinia Henderson is prepared to remain as interim
Development Officer for endorsement purposes on existing subdivision files as
she is familiar with the applications.
Financial Implications: In-house - Nil.
Recommendation:
a) That Council appoints Jennifer Brown as Development Officer.
b) That Council ratifies the reduction in duties for Lavinia Henderson with
respect to the interim Development Officer position.
vinia Henderson
Director, Financial Services
•
47 of 125
0
KNEEHILL COUNTY
TO: Gene Kiviaho
Reeve Woods
Members of Council
•
FROM: Rob Mayhew
DATE: September 21, 2005
•
Issue: Six Water Service Areas Preliminary Engineering
Background Kneehill County is presently constructing the first Water Service Area at
Linden North with the aid of ICAP funding.
Discussion ICAP's, Stephen Lamoureux, Alberta Environment's, Brock Rush, and
Darwin Durnie of Stantec have suggested that the Provincial Government
will have funds available for water projects and some of these funds are
ear marked for Kneehill County. The criteria being that the engineering
designs are complete and the projects are ready for construction. So with
that in mind, I believe that Kneehill County should start the preliminary
engineering process for the remaining six Water Service Areas knowing
that there will grant dollars available in 2006. More dollars will be needed
for the continuing detailed design in 2006.
Financial Implications
$144,200.00 was allocated in the 2005 budget for engineering for the
Agpro and Agricore Elevator and Linden East paving projects. Kneehill
County would need to rebudget for these paving projects in 2006.
Recommendation
1. That Council approve the use of 2005 unused Budget dollars of the
Engineering of 2005 Paving Projects to begin the remaining six Water
Service Area Preliminary Design, in order to capitalize on any
opportunities that become available for municipalities.
2. That Council approve the Director of Operations to send out a Request
for Proposal for the preliminary engineering for the six remaining Water
Service Areas.
3. That Council approve the Director of Operations award the RFP to
the lowest bidder, meeting our specifications.
•
Rob Mayhew Gene Kiviaho
Public Works Superintendent CAO
48 of 125
0
To: Reeve Woods
Members of Council
Gene Kiviaho, CAO
From: Barb Long
• Date: September 20, 2005
Issue
Donation Request from Carbon Lions
Background
A request has been received from the Carbon Lions to provide funding to help offset the
cost of a fireworks display for an Alberta Centennial celebration that is being planned in
conjunction with the October 15"' Oktoberfest. The September 9th letter has been
attached for your information.
Discussion
General ledger 272-770, Donations/Sponsorships, has a balance of $5,868.00 from the
2005 budgeted amount of $10,000.00.
Recommendation
• Council decision.
Barb Long
Executive Assistant
•
49 of 125
0
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•
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50 of 125
To: Reeve Woods
Members of Council
Gene Kiviaho, CAO
From: Barb Long
• Date: September 20, 2005
Issue
Request from Trochu & District Agricultural Society for the County to supply and load
approximately 300 yards of gravel needed for the base of the Trochu Water Spray Park.
Background
Attached is the letter of request received on September 13`x'. In checking with Mr.
Mayhew, Kneehill County would have gravel available at the Highway 21 & 27
Stockpile site in the spring of 2006.
Financial
Mr. Mayhew advised the approximate cost to supply and load 300 yards of gravel would
be $1,968.75. This figure is based upon a cost of $5.25 per tonne for the purchase and
crushing of gravel, and a rough conversion to 375 tonnes.
Recommendation
Council decision.
Barb Long
Executive Assistant
•
51 of 125
0
September 12, 2005
To: Kneehill County
•
•
From: Brian Diack
C/o Trochu & District Agricultural Society
Re: Waterspray Park
The Trochu Ag. Society is building a water spray park in front of the
swimming pool in Trochu. This will be a no "fee" wheelchair accessible facility
that will be utilized by the youth of Trochu and surrounding area. This facility
will encourage our youth to be active and keep fit in. an enjoyable way. Plus, it is
th.e only .facility of. its kind within a 50 mileradius.
This is a barrier free community project that is being funded by volunteers,
local service groups & a CFEP grant. Land has been given to us from the Town
of Trochu.
We have the funds in place to build the park, but need approximately 300
yards of gravel for the base--a .100' x 200' area. We have volunteer help to
excavate the location, & farmers who would haul the gravel in & haul the topsoil
out.
Would Kneehill County donate the loading of/and supply the gravel
needed for the base? We will be starting this project in March of 2006.
Thank you for considering our request. We have attached an income report
to assist you in your evaluation. We look forward to hearing from you.
Sincerely
46
Brian. Diack
Project Co-ordinator
Trochu Ag, Society
Phone 442-3761
Fax 442-3790
52 of 125
0
•
Cost of Spray park,
not including site prep. & landscaping $ 150,000.00
Funding
Trochu Ag. Society (rec'd) $ 22
000.00
Trochu Kippers Swim Club (recd) $ ,
25
000
00
Trochu Elks (rec'd) $ ,
.
12
000
00
Trochu Royal Purple (rec'd) $ ,
.
1
000
00
Private donations (rec'd) $ ,
.
2
400.00
Trochu Cubs & Scouts (rec'd) $ ,
200
00
Donated, Labour (20person @ 42.5 hrs a $1.0.00
...... .. _.__?
)
D
$ .
8
500
00
.
onated Equipment (78hrs @ $50.00) ,
.
3 900.00
Subtotal
CFEP grant (received) $
$ 75,000.00
75 000 00
Total project $ 150,000.00
Items still needed to be funded:
Site prep--including gravel
landscaping
53 of 125
{
}
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0
To: Reeve Woods
Members of Council
From: Gene Kiviaho
Date: September 21, 2005
Issue
Municipal Intern for 2005-2006
Background
As a municipal intern host for 2004-2005, Kneehill County has been requested to
consider applying to host a municipal intern for 2005-2006. The application deadline is
October 7, 2005 and the successful Intern would commence employment for a twelve
month period in the spring of 2006.
Discussion
As you are aware, Kneehill County jointly shared a municipal intern for 2004-2005 with
the Towns of Three Hills and Trochu. I have asked Three Hills and Trochu if there was
interest in a joint application for 2005-06. Trochu expressed interest in a joint application
for 2006/07. Three Hills did not respond. Municipal Affairs is providing a grant for the
Municipal Intern Program and the cost to host our intern is approximately $10,000.
There are many benefits to this program and it allows the municipality an option to train,
mentor and assess a potential future employee and address succession planning issues.
. The program is designed to provide individuals who are interested in pursuing a career in
municipal administration the opportunity to acquire hands-on experience and knowledge.
In addition, it allows a municipality to employ quality candidates for a 12 month term at a
fraction of the cost of an annual wage.
Given the nature of the Municipal Intern Program, and the benefit to Kneehill County at
significant savings, it is in our interest to submit an application to host our own Municipal
Intern for 2005-2006. The Ministry has not determined the amount of the grant for 2006
but it is expected to reflect the current amount.
Recommendation:
That Council approve Administration submitting an application for a Municipal Intern for
2005-2006
CJ
54 of 125
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To: Gene Kiviaho
Reeve Woods
Members of Council
From: C. Frank Grills A.M.A.A.
County Assessor
• Date: September 20, 2005
Issue: McIntosh letters to Council
Background: In a July 5, 2005 letter by Grant McIntosh addressed to Council the issue
of his changing assessment and taxes was raised. This letter was accompanied with the
required assessment complaint filing fee, as a result an assessment appeal hearing was
scheduled at the Assessment Review Board. I spoke with Mr. McIntosh on at least two
occasions before the ARB hearing. It was indicated early that he would not appear at the
ARB as he wished to have the issue dealt with at MGB. The County Assessment
department still had to prepare for the Assessment Review Board hearing and in so doing
sent a copy of the Assessment Departments' package to the appellant before the
scheduled hearing. A letter by Mr. McIntosh with no date was received September 17,
2005 in response to the Assessment Departments package, this letter was presented to the
Assessor and the Board members at the ARB hearing September 19, 2005. A third letter
dated September 8, 2005 was not made available to the Assessor until September 20,
2005 AM. Two of these letters discuss the changing assessments and taxes on his
property since his house was constructed in 1997. The reality is that when Kneehill
County went to Market Assessment per Provincial guide lines all properties have to be
reassessed each year. The market value of properties in general have increased from 1997
to 2005, thus so has assessments.
The McIntosh property was appealed to the MGB in the 2002 taxation year and received
a reduction. In 2003 the original mailing did not reflect the MGB decision which was
changed later although he paid the full amount on the original tax billing leaving a credit
on the tax account at year end. For 2004 some adjustments were made to the details of the
assessment. The size and structure was adjusted based on review of the property and file
data. Basement development was also added. The MGB allowance was still applied. The
2004 tax bill reflected the credit from 2003 (which is not part of the July or September 8th
letter) thus the amount to be paid was less then the actual 2004 levy. For 2005 the only
change to the assessment was the base year modifier and the depreciation factor which
was system applied to all properties. The tax account had a zero balance at the end of
2004 therefore the 2005 tax bill was for the full 2005 tax levy.
Each year the Province supplies new base year modifiers to adjust the manual cost of
• 1983 or 1993 dollars to the current year. The system applies an additional year of
depreciation using the year of construction and depreciation tables that are within the
system. Normal depreciation for a residence like the unit that McIntosh has is
approximately 1% per year. For 2005 taxation the base year modifier changed from 1.40
55 of 125
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to 1.48 approximately 5.7% and the additional depreciation was 1% resulting in a net
increase in the assessment of the residence. The base year modifier is system table driven
so a mass recalculation of the municipality changes all properties in the data base. The
mass recalculation of the municipality is only one of the steps to prepare a new
assessment each year. Older residences naturally will have a larger depreciation
allowance to reflect the increased age of the building but that is system driven from
• depreciation tables. The market does not place the same value on a 50 year old residence
with little or no maintenance as on a newly constructed residence.
The MATTERS RELATING TO ASSESSMENT AND TAXATION REGULATION
ALBERTA REGULATION 220/2004 states;
4(1) The valuation standard for a parcel of land is
(a) market value, or
(b) if the parcel is used for farming operations, agricultural use value.
(2) In preparing an assessment for a parcel of land based on agricultural use value, the
assessor must follow the procedures set out in the Alberta Farm Land Assessment Minister's
Guidelines established and maintained by the Department of Municipal Affairs, as amended
from time to time.
(3) Despite subsection (1)(b), the valuation standard for the following property is market
value
• (c)an area of 3 acres located within a larger parcel of land where any part of the larger
parcel is used but not necessarily occupied for residential purposes,
(4) An area referred to in subsection (3)(c), (d), (e) or (fl must be assessed as if it is a parcel
of land.
Thus the McIntosh residential site is assessed as if it was a parcel of land at market value
per the regulation. In order to get the market value of a three acre residential parcel one
must look at what is a three acre residential property selling for, not what is a 160 acre
vacant farm land parcel selling at.
The McIntosh residence is correctly assessed per the regulations that guide the Assessor;
in fact the property is getting an adjustment that no other property in the area gets as a
result of the MGB appeal in 2002. The current Assessor has no first hand knowledge of
that appeal or the hearing that resulted in the MGB decision.
Recommendation: That Council support the assessment process as laid out in the
Statutes and Regulations
Respectfully Submitted,
• V
C. Frank Grills A.M.A.A.
County Assessor
56 of'125 tore
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C
July 5. 2005
Box 146
Carbon, Alta.
TOM OLO
County of Kneehill
Dear Councilors
Having received my 2005 property tax notice, I once
again feel someone really likes the house we live in.
Trust me it is just a house.
I believe the acreage's along highway # 575 that have
been selling for prices higher than normally expected ar
setting the tone for our area. Our house happens to be
one of the newer ones and as a result we are being
penalized by the people that are willing to pay well
above market value to acquire a place that meets their
requirements. The closer they are to a paved road and a
minimal land base. to look after.
Our land base assessment has stayed the same from
2004. Our residence assessment has gone from 95,360
in 2004 to 100,640 in 2005, which raised our taxes from
$1437.25 to. $1,704.26 for an increase of $267.01 or
18.58% . I find that kind of hike to be exorbitant no matter
how you justify it.
I trust you will consider the facts and we can resolve this
issue.
tha k you
?J r
•
Grant McIntosh
57 of 125
0
L-1
•
4
September 8, 2005
Box 146;,.,, a.y
Carbon, Alta.
TOM OLO
County of Kneehill
Assessment Review Board
Dear Councilors
Having received my 2005 property tax notice, !once
again feel someone really likes the house we live in.
Trust me it is just a house.
I believe the acreage's along highway # 575 that have
been selling for prices higher than normally expected are
setting the tone for our area. The fact we live two and a
half miles north of #575 takes us out of the high rent
district. Our house hap)ens to be one of the newer ones
and as a result we are tieing penalized by the people
that are willing to pay well above market value to acquire
a place that meets their requirements. The closer they
are to a paved road and a minimal land base to look
after.
Our land base assessment has stayed the same from
2004. Our residence assessment has gone from 95,360
.in 20.04 to 100,640 in 2005, which. raised our taxes from
$1437.25 to $1,704.26 for an increase of $267.01 or
18.58% . I find that kind of hike to be exorbitant no matter
how you justify it. We have had a number of increases
since we built in 1997 and now I am looking for a
depreciation factor to take over as we do have
maintenance to do all the time. There must be some
consideration given for the depreciation of this house it
can't just keep going up all the time.
I inquired from the assessor what brought this increase
on and he advised me that our 1997 cost of our house
had to be brought up to 2005 values. If this is the case
58 of 125
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why isn't everyone in the county treated the same and
the people that built in -1987 -77 -67 or even 27 brought
•
up to 2005 values to make everyone fair or isn't that fair?
I trust you will consider the facts and we can resolve this
issue.
The last time I appeared in front of council I was denied
and proceeded to provincial hearings in Calgary and was
granted a 12.5% reduction . The assessor at the time
was so distraught that he awarded me a 25% increase
the next year to prove his point.., I am..sti:Il.. concerned that
the feeling is. I haven't caught up yet. Please accept my
apologies for not showing up but harvest is on and I just
don't have the time for this type of game.
thank you
C. l
r ti
Grant McIntosh
59 of 125
Box 146
Carbon, Alta
TOM OLO
ji ¢$y J L' i YI,S$,r ''-'mow.
F2
Kneehill County
Clerk of the Assessment Review Board
Box 400
Three Hills, AB.
Dear Councilors
•
Your response to my appeal is interesting in the way it
compares parcels that are mainly acreage's against a
farm establishment.
You also make a good point with your reference to the
water service levy. Under the municipal guidelines for
tax assessment section 382, 383 and 384 Council can
only impose an assessment on property that will benefit
from the tax and we both know that water is not
available to this property. I feel this is unethical and
inappropriate
tha k you
Grant McIntosh
0
cundste
60 of 125
P
To: Reeve Woods
Members of Council
Gene Kiviaho
From: Barb Long
• Date: September 21, 2005
Issue
December Council Meeting Schedule
Background
In past years the frequency of Council meetings has been reduced during the month of
December due to the Christmas closure from noon on Friday, December 23`d until 8:00
A.M. on Monday, January 2, 2005.
Recommendation
That Council establish Tuesday, December 13th, 2005 as the Regular Council Meeting
date for December.
• Barb Long
Executive Assistant
E
61 of 125
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To: Reeve Woods
Members of Council
Gene Kiviaho
From: Barb Long
• Date: September 21, 2005
Issue
Kneehill County Council financial support for an employee Christmas function
Background
For the years 2001 and 2002 the County employees organized a Christmas Bowling and
Pizza function with financial assistance, in the amount of $400.00, allocated by Council.
In 2003 County Council approved a total $1710.00 for employees and spouses to attend
the Annual Three Hills Chamber of Commerce Christmas function, as well as $1057.99
to provide a ham or turkey for each employee as a Christmas gift (cost of approximately
$23.00 per ham or turkey and $30.00 per ticket).
In 2004 County Council approved the contribution of $1800.00 for employees and
spouses to attend the Annual Trochu Hall Board Christmas Function ($30.00 per ticket),
as well as $1333.00 to provide a ham or turkey for each employee (approximate cost of
$26.00 each). In order to not show support to only one urban centre, Council requested
Administration vary the locations for Christmas parties.
• 2005 Christmas Functions:
Three Hills Chamber of Commerce: Dec 3/05 Friends Catering and Dec 10/05 Nilgris
Tea House will be providing the meal. A comedy night with entertainment by Funny
Business. The cost of the tickets for this event is $35 each.
Trochu Hall Board: Dec 9th & 10th . Catering donated by Mary Glenn Guard. A comedy
night by Side Splitting Productions. Cost of tickets for this event is $35 each.
Discussion
This year Council is being asked to consider providing financial support to cover the cost
of the employee and guest tickets for the Three Hills Christmas function and to continue
with the tradition of giving a ham or turkey to each employee as a Christmas gift.
Financial Implications
In 2003 the total cost covered by the County was $2758.00
In 2004 the total cost covered by the County was $3,133.00
Based on 60 tickets for the Christmas function, and 50 employees receiving hams or
• turkeys the approximate cost would total approximately $3,600.00.
62 of 125
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Recommendation
1) That Council select Three Hills as the venue for the 2005 Christmas Function in
order that tickets may be reserved.
2) Council decision regarding allotting funds towards the costs as outlined in the
report.
40
11
•
Barb Long
63 of 125
•
•
To: Murray Woods
Members of Council
From: Greg Harsch, ESMC
Date: Sept.20 / 2005
Issue: 911 Dispatch Provider
Our current 911 Provider is Red Deer Emergency Services whose contract ends in
December 2005. The per capita rate goes from our current rate of $2.50 to $3.08 in 2008.
As a result in the increase of rates it has forced us to make sure we are getting the best
service for our County tax dollar. Below is a current list of available 911 providers and
• their fee structure. Ed Guenette from Kneehill Ambulance Society and I did the following
consultations with the different 911 providers.
•
• Red Deer Emergency Services starting in 2006 at $2.75 per capita to $3.30 in
2008.
• S.T.A.R.S. (Calgary) - Mr. King stated that they would not compete with other
service providers. He stated that by competing it interfered with their mission
statement, which upholds the "chain of Survival", and by competing would lower
that standard.
Calgary EMS Dispatch Centre - Ed and I met with Bruce Day. He gave us a tour
of the building which the City of Calgary is combining the current 3 different
dispatch centers to operate out of one big room in this building. Bruce then
commented on the difficulty of dispatching rural emergency services. He then
looked over our call volume and made the following comment to us - "We do
over a million calls annually and this (pointed at our call volume) could get lost
in the system." Bruce indicated that they would not give us a quote until the latter
part of 2006 when the building became operational.
Dispatch 9-1-1 Centre which is located in Rocky Mountain House. Linda Coghill
the owner met with Ed and Ito discuss her offer. She noted that there were 2
ways that the service could be provided to us (1) Radio repeater tower (2) IP
voice over Internet. The cost of the internet would run the County approximately
$10,000 - $15,000 (a one time set-up cost). She then asked that the phone levy of
$0.49 a phone line be transferred to her and this would result in our yearly
64 of 125
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dispatch fee's costing us nothing. Our current provider collects the phone levy
charge plus a substantial increase in dispatching costs.
Ted Hickey from Red Deer dispatch center contacted Ed on Monday September 19th to
see if we had signed the three year contract yet. His response was to Ted was that we are
doing our due diligence. Ted invited us back to the negotiating table.
Discussion
Ed and I will meet with Linda Coghill of Dispatch 9-1-1 Centre (Rocky Mountain House)
and Ted Hickey of the Red Deer Emergency Services to negotiate options available to us
on providing 911 Dispatch Services for Kneehill County and bring a recommendation to
the next Council meeting.
Recommendation
1) That Council receive this report as information.
i
65 of 125
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911 Dispatch Services
2000 2001 2002 2003 2004 2005
Per Capita $1.00
Population 11
189 $1.50
11
189 $2.00 $2.15 $2.35
, , 11,189 11,707 11,707 11,707
Total Cost $11,189 $16,783 $22,378 $25,170.05 $27,511.45 $29,267.50
Call Volume 500 777 860
Ambulance 84%
Fire 16%
2005 2006 2007 2008
$1.20 $1.25
0 0 0 0
x $2.75 $3.10 $3.30
Organization Service Provider Cost Method 20 02 200
MD of Northern Lights
County of Warner Regional Ambulance $300/month Flat Rate
MD of Smoky River City of Lethbridge
Peace River EMS $2.75 Per Capita x
Red Deer Count
Y
County of St
Paul
City of Red Deer $2.75
$1.05 - Fire Only Per Capita x
Per Capita x $3.25
.
County of Stettler Strathcona County
City of Red Deer
$1.40
Per Capita x
Cypress County
Mountain View Count City of Medicine Hat
S T
A $2 0
$2.50 Per Capita
Per Capita x
y .
.R.S.
MD Wainwright
Town of Innisfail
K
Dispatch 9-1-1 $6 00 Per Capita
$10,000 one time set-up fee
neehill Count
y
City of Red Deer
Current $2 50
Per Capita 0
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PENDING BUSINESS ITEMS
UPDATED FOR SEPTEMBER 27/05 COUNCIL
•
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ITEMS FROM 2002
Mountain View Emergency Service (56-02) - Sept 24/02 - Gene and Greg will meet
with Mountain View County to discuss this outstanding area service item. Sept 05 -
Contacted but due to office transition having difficulty setting a date to meet.
Mutual Aid Agreement (52-02) - Oct 8/02 - Mountain View and Wheatland Count v
still pending. Feb 05 KAS looking into Mountain View agreement, Feb 2/05 Wheatl MC
County looking into agreement. Sept 05 - Greg waiting to meet with Mountain View ai
will contact Wheatland regarding status of agreement.
Water Policy (16-02)
Equity Water - The Water Policy is on hold until current developments have been
resolved. Sept 13/05 Council approved the modified utility rate model proposed by fie
Town of Three Hills, in order that bills may be sent to the Equity customers. A letter sei
advising and requesting data used to substantiate model.
Water Policy: A policy to encompass the costs of lowering any water lines deferred to
August Council Meeting.
ITEMS FROM 2003
Recycling Policy (136-03) Sept 23/03
Discussed at March 23` Committee of the Whole meeting. Councillor Holsworth
presented terms of reference of a Waste & Recycling Study to Regional Partnership
Initiative Committee for consideration. Committee has taken no further action. Waste &
Recycling under discussion by the Community & Cultural Summit. On agenda for Oct/
05 Strategic Planning Session
ITEMS FROM 200
11
Huxley Property for Sale (#20-04) - Feb 10/04
Tax forfeiture properties were advertised for sale. May 25/04 Council refused only offei
as too low. Administration to look at a way of marketing to get the market value for the
property. Feb/05 Advertised in the Capital and on website. Report to Council April
12/05. Second offer refused.
Administration recommended to continue with advertising on website. Recommend
review of other properties that could be put up for sale. Bring listing and
recommendation to September Council.
Sept 05 - Advertisements to be placed with Drumheller Mail, Red Deer Advocate and
Olds Albertan
0
Kneehill County Water Strategy (#52-04) - May 11/04
Ongoing - Jan 25t C.M. John VanDoesburg presented draft funding package for Could
consideration. Issues being addressed. Council requested administration arrange meet in
within the next 3 or 4 weeks for this committee. Meeting held July 13. Meeting
requested with Minister Oberg on future funding.
Motion (#338/05) - June 14/05 - motion for administration to bring to Council a mee;in
date for the Kneehill Water Strategy Committee. Met first part of August 2005 - waitin,
for response from Olberg re: funding prior to further discussion. Meeting set for 11:00
a.m on October 26th in Edmonton between Minister Oberg, Murray, Vern and Gene tc
discuss funding options.
(Three Hills Water West) Linden North Water Service Area (#53-04) - May 25/04
Jan 25/04 Council approved proceeding with Phase One of the Linden North Water
Service Area. Letters sent to Linden North Phase 1 & 2 residents giving information ?rn
the waterline. Items for discussion on-going, presented at upcoming Council meetings.
Agreement signing Sunnyslope Hall on March 7th - Stantec updated at March 8th C.M.
March 22?d some funding decisions made. Funding Bylaws given third readings on Apr
26, 2005. Council awarded tender to Neudorf Trenching; construction to begin arould
mid August and be completed December. Bylaw #1511 reviewed by legal counsel.
Awaiting further decisions by Council. Sept 13/05 Riser fee and use of County Right; o
Way decided by Council. Operations Department working on completion of bylaw to
present to Council.
Recreation Areas/Parks (#82-04) - Sept 14/04
Long term plan requested. Included in 2005 Draft Budget. Will be further developed
and presented to Council during Strategy Planning Session (August 8, 2005) using the
assigned budget dollars.
Community & Cultural Services Summit (#86-04) - Oct 12/04
Nov 13t First meeting with Council and CAO's from urban centres and the County. I et
1St & 2nd follow up meetings with facilitator Gord McIntosh. Working committee of
CAO's established, and Steering Committee comprised of Elected Officials. List of 12
possible issues for sharing. Working committee meetings scheduled March 17th and 29th
at County Office 9:00 a.m. until 11:00 a.m. Working Committee meeting held April l ltt
in Carbon and May 3rd in Acme. Steering Committee and CAO Working Committee tha
was to meet on June 22, 2005 cancelled due to current local State of Emergency.
Meeting rescheduled for August 30 at 7:00 pm in Linden. Report of Aug 30/05 meeti:lg
on Sept 13th Council agenda. Sept 28/05 CAO meeting at County. Oct 12/05 Steering;
Committee 7:00 p.m. at Carbon. Oct 18/05 All Council Summit 7:00 p.m. at Linden i rit]
Gord McIntosh facilitating to ensure on track.
Partnering Options of Water Reservoirs (#95-04) - Oct 26/04
Council requested options and possibilities of partnering with urban centres for the
building and shared use of water reservoirs. Under review with water strategy.
17_?
Laptop Purchase Policy (#99/04) Nov 9/04
Council approved Option #1 for laptop purchases for Elected Officials, CAO, Recording
Secretary, and Council Chamber. Council moved that administration proceed with the
purchase of tablet style laptops - Motion 180/05 - April 12/05 Need to ensure the
current internet policy #7-25 included Councillors. Laptops ordered week of July 11105
Sept 6/05 Jeremy Regehr has laptops, needs a couple of days before delivering them 1b
• the County. Sept 20/05 Most of Council have laptops - Carol and Ken Knievel trained o
Friday, Sept 16th. Lavinia will set up training session for the balance of Council and
Administration.
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Kneehill Ambulance meeting report
September 20, 2005
Terry Reed moved that a Demer's Ambulance Unit be purchased, new or demo model if
it fits our needs, with the purchase price less trade in price for unit 8 not to exceed
$120,000.00.
Brian Holsworth moved that a Trail Blazer be purchased from the local dealership, and
detailing be completed by Rocky Mountain Phoenix, with the complete costs not to
exceed $40,000.00.
Draft budget for 2006 was presented to the board. Board members requested to take it to
their councils for comments and approval. Note made that wages and benefits include a
3% cost of living adjustment for all full time staff. Half of the cost of a new unit is built
into capital to ensure adequate funding to replace the next vehicle up for retirement.
Requisition is set at $27.00 per capita (last year being $27.61). A brief explanation was
given by the committee as to the reasons for capital and requisitions cost. Some
discussion followed regarding capital needed to purchase a new hall if grant applicatio:is
are denied. Several options were discussed and how it would affect this budget.
The next Kneehill Ambulance Society Board meeting will be held on October 25, 2005. at
• 7:00 PM at the Three Hills Town Office.
•
Report -to Council
Kneehill Regional Water Services Commission.
Report of mtg. held Sept. 15, 2005.
Discussion regarding the land issues with Stantec reporting that almost all land issues have
been resolved. Vern reported on one land owner situation involving damage by the
contractor that was not yet resolved.
•
Engineers (Darwin Durnie) reported there had been some challenges during star-up such as
Linden building not completed on time, the Beiseker pump house was flooded as a result of
high pressure relief valve. There is a small leak between Acme and Linden not yet found
There were several operational components not working when the operations were turned
over to Kneehill County as a result there was additional hour and a great deal of stress pelt c
the operators.
Gene Kiviaho CAO provided the Commission with a report outlining the operational start u
issues and informed the commission to expect additional costs to be invoiced for this work
provided by the county operational staff.
A letter was received by the Town of Irricana expressing several concerns regarding pricing
The pricing issues were deferred to the Annual Rate Review mtg. held in December.
Reviewed the agenda for the commissioning ceremony in Drumheller to be held Sept. 16;
2005.
Actions required: Continue to insist that all founding members pay the same rate / cubic r.iti
0
Next KRWSC mtg. - Oct. 27, 2005.
7:00 p.m. Acme Village office.
Submitted by: Vern Crawford.
_0