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Home My WebLink About2005-10-25 Organizational Council Minutes (2) KNEEHILL COUNTY Organizational Meeting Agenda October 25, 2005 Meeting Called to Order by County Administrator 1.0 Election of Reeve for Ensuing Year - Secret ballot vote for position of Reeve - Oath of Office - Reeve assumes Chair 2.0 Election of Deputy Reeve for Ensuing Year - Secret ballot vote - Oath of Office 3.0 Review of Procedural Bylaw #1499 4.0 Borrowing Bylaw #1524 5.0 Assessment Review Board Bylaw #1525 6.0 Resolution to adopt the 2005 Budget as interim budget for 2006 until the 2006 Budget is completed. - Motion accepting the 2005 Budget as the interim budget for 2006, until the • 2006 actual budget is completed. 7.0 Banking Resolution for 2005/2006 - Motion establishing the signing authorities for the Kneehill County banking requirements for 2005/2006 as the Reeve, Deputy Reeve, Chief Administ' tive Officer, Finance Director, and Executive Assistant. (Current banking agreements expires December 31, 2005 8.0 Weed Inspectors for 2005/2006 - Motion appointing Bruce Sommerville and Russ Evans as weed inspectors for Kneehill County 9.0 Appointment of Members at Large on Committees/Boards (Meeting Dates & Frequencies Attached) a) Three Hills Airport Commission Purpose: To govern the operation and maintenance of the Three Hills Airport. Composition: Member municipalities Three Hills & Kneehill County Current Council Member: Ken Knievel 2005/2006 Appointment: Council Member: b) Kneehill Housing Commission Purpose: To oversee the operations of the Golden Hills Lodge, and the management of the Kneehill Housing Units Composition: Kneehill County, Towns & Villages within Kneehill County Current Representation: Carol Calhoun Ken Knievel ( Alternate) 2005/2006 Appointment: Council Member: Alternate: c) Alberta Disaster Services Committee Purpose: Pursuant to Disaster Services Act RSA 2000- Required to establish a committee to declare local emergencies, develop emergency plans & direct emergency response Composition: Reeve, Deputy Reeve and CAO d) Central Association of Municipal Districts and Counties (CAAMD&C) Executive Purpose: To represent Kneehill County on the AAMD&C Zone Executive. Composition: Reeve or Deputy Reeve and CAO e) Waste Management & Recycling Committee (including Drumheller & District Solid Waste Management Association) P=ose: To represent Kneehill County as one of the member municipalities of the Drumheller & District Solid Waste Management Association and to investigate options for recycling and waste management within the County. Current Representation: Carol Calhoun Brian Holsworth (alternate) 2005/2006 Appointment: Council Member: Alternate: C: 0 • f) Agricultural Service Board (Appointments effective January 1St ) Purpose: To promote agricultural production and protect the environment (includes Kneehill Watershed Advisory Committee, and any other committees formed to address environmental issues) Composition: Ratepayer Member: Neil Boles, term expires Dec 31/05 Ratepayer Member: Michael Lemay,term expires Dec31 /06 Ratepayer Member: Rick Vickery, term expires Dec 31/07 Agricultural Fieldman, Bruce Sommerville Asst Agricultural Fieldman, Russ Evans Secretary to the Board, Deanna Keiver 2006 Appointment Ratepayer Member: g) Economic Development Committee Purpose: To support and encourage existing businesses and attract new businesses Composition: All of Council h) Alberta Environment - Surface Reclamation Board Recommendation: Delete from committee list as no longer needed - AB Environment handles Composition: Emil Heinrich, Ratepayer Member Gordon Park, Ratepayer Member Bruce Sommerville, Agricultural Fieldman i) Municipal Planning Commission (Bylaw #1340) Purpose: Subdivision and Development Authority for the County - to receive, consider, and decide on development permits and subdivision applications Composition: 3 Council members and 1 member at large for a one year term Current Representatives: Chair Carol Calhoun, Brian Holsworth, Jerry Wittstock and Member at Large Angus Park 2005/2006 Appointments: Chair: Council Member: Council Member: Member at Large: Angus Park, term expires 2007 Jennifer Brown, Planner Deanna Keiver, Secretary to the Commission • j) Assessment Review Board for 2006 (Bylaw #1525) Purpose: To hear complaints regarding assessment or tax, in accordance with Section 460 of the MGA Composition: 3 members of Council Current Representation: Ken Hoppins, Jerry Wittstock, Ken Knievel 2005/2006 Appointments: Council Member: Council Member: Council Member: Clerk of the Court: Lavinia Henderson k) Regional FCSS Board Purpose: To approve funding grants and to be aware and promote social programming within Kneehill County Composition: Member Municipalities - one representative from the County and each of the Towns & Villages within the County Current Representation: Brian Holsworth Carol Calhoun (Alternate) 2005/2006 Appointments: Council Member: Alternate Member: Secretary to the Board: Barb Long 1) Red Deer River Basin Advisory Committee CAO, Gene Kiviaho m) Kneehill Ambulance Society Purpose: To oversee operations and budgeting for the Kneehill Ambulance Society Composition: Member municipalities Kneehill County and the Towns & Villages within the County Current Representation: Murray Woods (Chair) Brian Holsworth Carol Calhoun (Alternate) 2005/2006 Appointments: Council Member: Council Member: Alternate Member: n) Badlands Ambulance Services Society Purpose: To oversee operations and budgeting for the Badlands Ambulance Services Society Composition: Member municipalities Kneehill County, Starland County, Wheatland County, Drumheller, Morrin, and Munsen Current Representation: Brian Holsworth Carol Calhoun (Alternate) 2005/2006 Appointments: Council Member: Alternate Member: • o) Kneehill Regional Water Services Commission Purpose: To represent Kneehill County and to present Council's direction to the Commission Composition: 1 representative from member municipalities Current Representation: Vern Crawford Jerry Wittstock (Alternate) 2005/2006 Appointments: Council Member: Alternate Member: p) Community Grants to Non-Profit Organizations Composition: All of Council - recommendations go to Council for approval 2005/2006 Appointments: q) Wild Rose Economic Development Commission Composition: One representative from each of the member municipalities Current Representation: Ken Hoppins 2005/2006 Appointments: Council Member: r) Subdivision and Development Appeal Board (Bylaw #1416) P ose: To hear all subdivision and development appeals as required by the MGA, and to render a written decision on these appeals Composition: 8 Members at Large appointed annually Current Representation: Murray Woods, Liaison person Members at Large: Dale Cameron (June 1997 Charlie Whatley (June 1997) Greg Cole (May 2000) Darcy Penner (June 2000) • Gawney Hinkley (October 2000) Clint Mason (January 2001) Glen Wagstaff (October 2002) Brian Haniford (October 2004) Secretary to the Board: Lavinia Henderson 2005/2006 Appointments: Liaison person: Members at Large: s) Municipal Development Plan Review Committee Current Representation: Vern Crawford Murray Woods Brian Holsworth Carol Calhoun Jerry Wittstock Angus Park Recommendation: Delete from Committee list as no longer needed. t) Municipal Enforcement Services Committee Purpose: to review any appeal made by the Special Constable, Bylaw Enforcement Officer, regarding any disciplinary action resulting from an act of alleged misconduct. Composition: AB Solicitor General recommends the person(s) should be a member of the community or a person holding an official position with the organization. This person(s) should not be an elected official. The person(s) authorized to hear the appeal must be different than the person(s) who received and investigates complaints. Current Representation: None u) Agricultural Appeal Board 0 Purpose: to hear any appeals under agricultural acts enforced by the County. Composition: Members at large appointed by Council on annual basis Current Representation: None Recommendation: Same as SDAB 10.0 Review of Councillor Policies 11.0 Organizational Policies update 12.0 Adjournment • C] 9 KNEEHILL COUNTY COUNCIL ORGANIZATIONAL MINUTES October 25, 2005 i 0 0 • MINUTES OF THE ORGANIZATIONAL MEETING OF THE COUNCIL OF KNEEHILL COUNTY, HELD OCTOBER 25, 2005 IN THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: B. Holsworth Division #1 C. Calhoun Division #2 J. Wittstock Division #3 M. Woods Division #4 V. Crawford Division #5 K. Hoppins Division #6 K. Knievel Division #7 ADMINISTRATION PRESENT: County CAO G. Kiviaho Finance Director L. Henderson Operations Director R. Mayhew Agricultural Fieldman B. Sommerville EMS Coordinator G. Harsch Planner J. Brown Recording Secretary B. Long CALL TO ORDER CALL TO ORDER Mr. Kiviaho called the 2005 Organizational meeting to order at 8:35 a.m. ELECTION OF REEVE 1. ELECTION OF REEVE The following were nominated for the position of Reeve by secret ballot: Councillor Vern Crawford declined the nomination. Councillor Murray Woods agreed to let his name stand for the position of Reeve. Councillor Woods was declared Reeve of Kneehill County for the ensuing year, took his Oath of Office, and assumed the position of Chair. ELECTION OF DEPUTY REEVE -oyonkl OS vo?) DA Poh CDUNC??- 'EIJ 1 Nra PROCEDURAL 556/05 2. ELECTION OF DEPUTY REEVE The following were nominated by secret ballot for the position of Deputy Reeve: Councillor Calhoun declined the nomination. Councillor Holsworth declined the nomination. Councillor Crawford agreed to let his name stand for the position of Deputy Reeve. A-secret-ba+letvete-was-fa4en a Councillor Crawford was declared Deputy Reeve of Kneehill County for the ensuing year and took his Oath of Office. 3. REVIEW OF PROCEDURAL BYLAW # 1499 Council confirmed Procedural Bylaw #1499, to deal with procedure and the transacting of business by the Council of Kneehill County. 4. BORROWING BYLAW #1524 Councillor Calhoun moved first reading of Bylaw #1524, this being a bylaw to authorize the municipality of Kneehill County to arrange for borrowing up to the sum of Two Million Five Hundred Thousand Dollars ($2,500,000.00) to meet its current expenditures and obligations for the calendar year 2006. e4??? &"" CARRIED KNEEHILL COUNTY COUNCIL ORGANIZATIONAL MINUTES October 25, 2005 0 BORROWING 557/05 558/05 Councillor Knievel moved second reading of Bylaw #1524. Councillor Hoppins moved consideration for third reading be given to Bylaw #1524 at this time. CARRIED CARRIED UNANIMOUSLY • a) Three Hills Airport Commission Council Member: Ken Knievel b) Kneehill Housing Co mmission Council Member: Carol Calhoun Council Member: Ken Knievel c) Alberta Disaster Services Committee Reeve, Deputy Reeve, and CAO 6,; 559/05 Councillor Holsworth moved third reading of Bylaw #1524 CARRIED ARB 5. 2005 Assessment Review Board Bylaw #1525 560/05 Councillor Calhoun moved first reading of Bylaw #1525, this being a bylaw establishing the Assessment Review Board. CARRIED 561/05 Councillor Knievel moved second reading of Bylaw #1525. CARRIED 562/05 Councillor Hoppins moved consideration for third reading be given to Bylaw #1525, at this time. CARRIED UNANIMOUSLY 563/05 Councillor Holsworth moved third reading of Bylaw #1525. CARRIED BUDGET 6. Resolution to Adopt 2005 Budget as Interim Budget for 2006 564/05 Councillor Calhoun moved the 2005 budget be accepted as the interim budget for 2006, until the 2006 actual budget is completed. CARRIED SIGNING AUTH. 7. Banking Resolution for 2005/2006 565/05 Councillor Wittstock moved the signing authorities, for the Kneehill County banking requirements, to be Reeve Woods, Deputy Reeve Crawford, Gene Kiviaho CAO, Finance Director Lavinia Henderson, and Executive Assistant Barbara Long, subject to Policy #16-9. CARRIED 10. Appointment of Members at Large on Committees/Boards BOARDS/COMM The following Committees and Committee appointments for the years 2005/2006 were agreed upon by Council: 2Z2? lztl?? Reeve (,Q-Aa `L CAO KNEEHILL COUNTY COUNCIL ORGANIZATIONAL MINUTES October 25, 2005 • n • d) Central Alberta Association of Municipal Districts and Counties (Executive) Reeve or Deputy Reeve and CAO e) Waste Management & Recycling Committee (including Drumheller & District Solid Waste Association) Council Member: Carol Calhoun Alternate: Brian Holsworth f) Agricultural Service Board Council Member: Ken Hoppins Council Member: Brian Holsworth Ratepayer Member: Neil Boles (term expires December 31, 2005) Ratepayer Member: Michael Lemay (term expires December 31, 2006) Ratepayer Member: Rick Vickery (term expires December 31,2007 Ratepayer Member: Charlie Christie (term expires December 31, 2008) Agricultural Fieldman: Bruce Sommerville Asst. Agricultural Fieldman: Russ Evans Secretary to the Board: Barb Long g) Municipal P lanning Commission Chairperson: Carol Calhoun Council Member: Vern Crawford Council Member: Jerry Wittstock Alternate: Brian Holsworth Member at Large: Angus Park (term expires with Organizational Meeting 2006) Jennifer Brown, Planner Laurie Watt Secretary to the Commission h) A ssessment Review Board Council Member: Ken Hoppins Council Member: Ken Knievel Council Member: Vern Crawford Clerk of the Court: CAO or Designate - Finance Director Lavinia Henderson i) Kneehill Regional FCSS Board Council Member: Brian Holsworth Alternate: Carol Calhoun Secretary to the Board: B. Long j) Red Deer River Basin Advisory Committee CAO, Gene Kiviaho k) Kneehill Ambulance Society Council Member: Murray Woods Council Member: Brian Holsworth Alternate: Carol Calhoun I) Badlands Ambulance Services Society Council Member: Carol Calhoun 7X=::::?2 Reeve c CAO KNEEHILL COUNTY COUNCIL ORGANIZATIONAL MINUTES October 25, 2005 Alternate: Brian Holsworth m) Kneehill Regional Water Services Commission Council Member: Jerry Wittstock Alternate: Ken Hoppins n) Communit y Grants to Non-Profit Organizations All of Council o) Wild Ros e Economic Development Commission Council Member: Vern Crawford p) Subdivision and Development Appeal Board Liaison person: Murray Woods Members at Large: Dale Cameron Charlie Whatley Greg Cole Darcy Penner Gawney Hinkley • Clint Mason Glen Wagstaff Brian Haniford Charlie Christie Secretary to the Board: Lavinia Henderson, Finance Director q) Municipal Enforc ement Services Committee Members at Large: r) Agricultural Appeal Board Members at Large - the same as the SDAB 566/05 Councillor Crawford moved that Council approve the above noted Committees and Boards for 2005/2006. CARRIED Mr. John Van Doesburg entered the meeting at 8:55 A.M. Councillor Wittstock moved that Council confirm the above noted appointments to the Committees and Boards for 2005/006. CARRIED COUNCILLOR 11. REVIEW OF COUNCILLOR POLICIES POLICIES Requested amendments to Councillor Policies - Section 3 a) Remove/delete the following: Section 3-8 (no longer in effect) b) Amendments Section 3.7 -1/2 day is considered to be 4 hours or less Section 3-9 - addition of laptops to this policy Section 3-17-2 - review and make recommendation for Nov 8th Council meeting L' Reeve CAO r KNEEHILL COUNTY COUNCIL ORGANIZATIONAL MINUTES October 25, 2005 567/05 Councillor Calhoun moved that Council receive the Councillor Policies, with amendments to be brought to the next Council meeting. CARRIED ORG POLICIES 12. ORGANIZATIONAL POLICIES To be presented to Council at future Council meeting. CARRIED ADJOURN ADJOURNMENT 568105 Councillor Holsworth moved the meeting adjourned. CARRIED Time: 9:16 A.M. 9- Reeve '' JJ CAO 5