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Home My WebLink About2005-12-13 Council Minutes12.2 Legal - Fire Agreements Adjournment 13.0 Information Package 14.0 Committee of the Whole - Budget Deliberations 0 • E 0 KNEEHILL COUNTY COUNCIL MEETING MINUTES December 13, 2005 MINUTES OF THE DECEMBER 13, 2005 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: PRESENT Division No. 4 Division No. 5 Division No. 2 Division No. 3 Division No. 7 Murray Woods, Reeve Vern Crawford, Deputy Reeve Carol Calhoun, Councillor Jerry Wittstock, Councillor Ken Knievel, Councillor ABSENT Councillor Brian Holsworth Councillor Ken Hoppins ADMINISTRATION PRESENT: CAO Gene Kiviaho Operations Director Rob Mayhew Finance Director Lavinia Henderson Corporate Services Officer Laurie Watt EMS Coordinator Greg Harsch • Planner Jennifer Brown Accounts Payable Clerk Darlene Campbell Recording Secretary Barb Long Reeve Woods in the Chair: CALL TO ORDER Reeve Woods called the meeting to order at 8:35 A.M. AGENDA 2.0, Adoption of Agenda: Additions to the agenda: Under Council and Committee Reports: • 10.1 Kneehill Regional Water Services Commission • 10.2 Trochu Meeting • 10.3 Central Alberta Mayor & Reeves Meeting Deletion to the Agenda: Under New Business • • 6.3 Request to Purchase Abandoned Rail Lines from Alberta Trail Net Councillor Calhoun moved approval of the agenda, as 651/05 amended. CARRIED MINUTES 3.0 Approval of the Council Meeting Minutes 652/05 Councillor Wittstock moved approval of the November 29, 2005 Council Meeting minutes. CARRIED Rdb Mayhew and Greg Harsch entered the meeting at 8:40 A.M. ACCTS PAYABLE 4.0 Accounts Payable Councillor Knievel moved approval of the accounts. presented for 653/05 payment. • CARRIED 1 Ree ny CA KNEEHILL COUNTY COUNCIL MEETING MINUTES December 13, 2005 Darlene Campbell left the meeting at 8:42 A.M. OLD BUSINESS 5.0 Business from Previous Meeting RFP H2O AREAS 5.1 RFP for Preliminary Engineering of Remaining Six Water Service Areas (report attached and forming part of the minutes) Mr. Mayhew distributed a report containing the RFP information and a recommendation to award the preliminary engineering to EXH Engineering. 654/05 Councillor Crawford moved that Council approve the awarding of the preliminary engineering only, to EXH Engineering Ltd., with the cost not to exceed $144,200.00. CARRIED D. Moon entered the meeting at 8:55 A.M. Leonard Litz and Gordon Ruddell entered the meeting at 8:58 A.M. • SBDV LITZ 5.2 Subdivision Decision KNE05319 (report attached and forming part of the minutes) 655/05 Councillor Calhoun moved the meeting go in camera to discuss the legal issues associated with the subdivision request. CARRIED Time: 9:12 A.M. Mr. Litz, Mr. Ruddell, and Debi Moon left the meeting at this time. 656/05 Councillor Knievel moved the meeting back in open session. CARRIED Time: 9:27 A.M. Mr. Litz, Mr. Ruddell, and Debi Moon reentered the meeting at this time. 657/05 Councillor Calhoun moved that, based on the information provided, the request for a variance to create a third parcel on the N.W. 27-33-26-W4, be denied. CARRIED Note: Council noted the request was a landowner, oil company issue, not a County issue. Mr. Litz, and Mr. Ruddell left the meeting at 9:30 A.M. The meeting recessed from 9:30 A.M. until 9:40 A.M. • 2 Ree e I J CA KNEEHILL COUNTY COUNCIL MEETING MINUTES December 13, 2005 COMM SUMMIT 5.3 Community Summit Steering Committee Meeting Recommendations (report attached and forming part of the minutes) 658/05 Councillor Crawford moved approval be given to the following recommendations of the Community Summit Steering Committee: 1. That Council approve proceeding with a Request for Proposal for a Recreation & Culture Services Review in 2006. 2. That Council approve with proceeding with a Request for Proposal for a Waste Management & Recycling Review in 2006. 3. That Council approve the Economic Development initiative in 2006. 4. That Council approve a $7.00 per capita amount for the above Recreation & Culture, Waste Management, and Economic Development initiatives. CARRIED The meeting recessed from 9:55 A.M. until 10:04 A.M. Public Hearin PUBLIC HEARING Councillor Wittstock moved the meeting recess in order to hear the 659/05 Public Hearing scheduled for this time. • Time: 10:04 A.M. CARRIED 660/05 Councillor Calhoun moved the meeting back in session. CARRIED Time: 10:10 A.M. NEW BUSINESS 6.0 New Business PUBLIC HEARING 6.1 Redesignation Application for the SE 24-30-26-W4(report SE 24-30-26 attached and forming part of the minutes) Council recessed the Public Hearing for the SE 24-30-26-W4 until 10:00 A.M. on January 10, 2006. Mr. Tainsh and Mr. Bob Elliott entered the meeting at 10:10 A.M. to address Council regarding the possible closure or lease of unused municipal road allowances. 6.2 Closure or Lease of Municipal Road Allowances - (report • attached and forming part of the minutes) Mr. Tainsh advised the proactive role he had assumed in presenting Council with a request for a policy regarding the possible closure or lease of unused municipal road allowances, had been predicated by the oil activity in the area. He further advised this would need to only apply to road allowances that have basically no use, as the actual roads have been diverted due to the topography. He advised he was not asking for a blanket policy, but felt that each road should be reviewed and considered on an individual basis, and a policy developed to deal with this issue. He then presented the following specific road allowances for consideration of closure by Council: • Road allowance east of the NE 11-29-24-W4 • East side road allowances starting at the north boundary at the SE 36-28-24-W4 continuing through NE and SE 36-28- 24-W4 along with the east side road a owance for NE 12- 29-24-W4 Reeve ?-? CA KNEEHILL COUNTY COUNCIL MEETING MINUTES December 13, 2005 • Starting south of SW 13-9-24-W4 after the end of the road along the south end of the quarter, then between SW 13-29- 24-W4 and SE 13-29-24-W4 and between NW 12-29-34- W4 and NE 12-29-24-W4 Note: Staff recommendation that road allowances should remain in • the custody of the County in order to accommodate future development and other unknown contingencies. Councillor Wittstock moved that Council refuse the request by the 661/05 applicant to close the municipal road allowances, as detailed in the report. CARRIED Councillor Calhoun moved this issue be referred to Administration 662/05 for a report on road allowance options. CARRIED Mr. Tainsh and Mr. Elliott left the meeting at 10:33 A.M. 6.3 Withdrawn from the Agenda • 6.4 Banking Request for Proposal (report attached and forming part of the minutes) 663/05 Councillor Crawford moved the meeting go in camera. CARRIED Time 10:35 A.M. Ms. Debi Moon left the meeting at this time. 664/05 Councillor Crawford moved the meeting back in open session. CARRIED Time: 11:12 A.M. Ms. Debi Moon reentered the meeting at this time. Councillor Crawford moved that Council award a three year 665/05 banking contract to Community Savings, effective January 1, 2006. CARRIED FUNDING REQUEST 6.5 Request for Funding Assistance (attached and forming part of the minutes) 666/05 Councillor Calhoun moved Policy #15-7 be referred to Administration to amend #3, in order that Administration can approve funding requests, subject to the policy guidelines, and that a quarterly report listing all donations be provided to Council. CARRIED BYLAW #1529 6.6 Bylaw #1529, Amending Schedule A of Bylaw #1520 (report attached and forming part of the minutes) 667/05 Councillor Crawford moved first reading to Bylaw #1529, that being a Bylaw to amend Schedule "A" of Bylaw #1520 CARRIED • 668/05 Councillor Knievel moved second reading to ylaw # 1529 4 Reev CA KNEEHILL COUNTY COUNCIL MEETING MINUTES December 13, 2005 CARRIED E • C7 • 669/05 Councillor Calhoun moved consideration to hold third reading be given to Bylaw #1529. CARRIED UNANIMOUSLY 670/05 Councillor Wittstock moved third reading to Bylaw #1529. CARRIED CORR REPORT 7.0 Correspondence Report (attached and forming part of the minutes) 671/05 Councillor Knievel moved that Council receive the Correspondence Report. CARRIED BUS REPORTS 8.0 Pending Business Items Report (attached and forming part of the minutes) 672/05 Councillor Wittstock moved that Council receive the Pending Business Items Report. CARRIED BUS REPORTS 9.0 Council Business Items Summary Report (report attached and forming part of the minutes) Delete item #36-05, as money to be used once budget completed. 673/05 Councillor Crawford moved that Council receive the Business Items Summary Report. CARRIED COUNCIL REPTS 10.0 Council and Committee Reports KRWSC 10.1 Kneehill Regional Water Services Commission - written report by Councillor Wittstock on the meeting of December 1, 2005. • Organizational meeting held first, no, changes to Board. • Next meeting January 26, 2006 • Board approved to capitalize the December debenture payment against the project • A contract will be entered into with Alberta One Call for line locates TROCHU REPORT 10.2 Meeting with Trochu Administrator & Mayor- verbal report by Reeve Woods. Meeting attended by CAO, Reeve, and Deputy Reeve to discuss common issues and possible options for partnering and sharing of resources. MAYOR & REEVES 10.3 Central Alberta Mayor & Reeves Meeting - verbal report by REPORT Reeve Woods regarding the meeting. Speaker at the meeting was the Honourable Rob Renner, Minister of Alberta Municipal Affairs. 674/05 BUS ARISING 5 Councillor Calhoun moved that Council receive the Committee Reports. Ms. Debi Moon left the meeting at 11:44 A.M. CARRIED r?ccvc lou- ? C 0 KNEEHILL COUNTY COUNCIL MEETING MINUTES December 13, 2005 • IN CAMERA 675/05 676/05 There was no business arising from the Council and Committee reports. The meeting recessed from 11:45 A.M. until 1:10 P.M. 13.0 In Camera Councillor Calhoun moved the meeting go in camera to discuss legal issues. CARRIED Time: 1:10 P.M. Councillor Calhoun moved the meeting back in open session. Time: 2:00 P.M. CARRIED 677/05 Councillor Calhoun moved that Administration proceed with the Master Fire Agreement negotiations and report to Council in 2006. CARRIED • • Budget Meeting Date Meeting date of January 9, at 8:30 A.M. scheduled for the preliminary budget discussions, with the next meeting to follow the regular Council meeting on January 10tH 678/05 Adjournment ADJOURNMENT Councillor Knievel moved the meeting be adjourned at 2:05 P.M. CARRIED 6 Reeve ILI CA TO: Gene Kiviaho Reeve Woods Members of Council • • FROM: Rob Mayhew DATE: December 7, 2005 Issue: RFP Engineering Services for future Water Service Areas Request for Clarification Background At the September 27, 2005 Council meeting, Councillor Calhoun moved that the Director of Operations bring back a recommendation to Council regarding the awarding of the RFP for the preliminary engineering of the remaining six Water Service Areas. Invitations for RFP's have been sent to the four engineering companies, Stantec, EXH, Associated and UMA and the closing date is noon on Friday, November 18, 2005. Associated Engineering replied that due to workload and staffing, they were unable to submit an RFP. An invitation was then sent to MPE Engineering, currently doing a similar project at Starland. UMA responded that due to their current workload, they do not have the resources available to respond to our invitation. Three proposals were received by the RFP deadline of noon, November 18, 2005. The three proposals from Stantec, EXH Engineering and MPE Engineering have been reviewed and further clarification was obtained and presented to Council on November 29, 2005. At the November 29, 2005, Council meeting, Council requested further clarification of the proposals from each Engineering company. Each company was contacted and a letter sent outlining the areas to be clarified and a deadline of noon, December 7, 2005 was met by the three companies. The amendments were received and reviewed and will be presented at the December 13, 2005 Council Meeting. Discussion At the November 29, 2005, Council meeting, Council requested further clarification of the proposals from each Engineering company. Each company was contacted and a letter sent outlining the areas to be clarified and a deadline of noon, December 7, 2005 was met by the three companies. The amendments were received and reviewed and will be presented at the December 13, 2005 Council Meeting. Financial Implications Unknown Recommendation That Council receive the recommendation presented on December 13, 2005 for j approval. 4 Rob yheFv Public Works Superintendent (?21 V_?,'L n Kiviaho O X?ehill PLANNING AND z?CO Ylty DEVELOPMENT is i • • To: Murray Woods, Reeve Members of Council Date: December 13, 2005 Subject: Application to Subdivide-Additional Information File #: KNE05319 1. INTRODUCTION Owner: Applicant: Location: Area: Land-use designation: Existing land-use: Proposed use: Access: II. BACKGROUND Leonard Litz Leonard Litz NW 27-33-26-W4M ,155 Acres Direct Control 1 (DC 1) Private Campground Natural Reserve Range Road 26-3 On November 13, 2005 the Municipal Planning Commission reviewed an application for subdivision from Mr. Leonard Litz. Due to the contamination within the area, it was decided by the members of the MPC that this should be revisited by Council for recommendations. In Council on November 21, 2005 the application was reviewed and tabled for more information from staff. III. PLANNING COMMENTS Currently there are still a few major concerns that have been raised and should be addressed for the subdivision. 1. Potential for Abandonment-The major concern is that with the subdivision that the parcel of land would removed and then abandoned. There is potential for this an any subdivision, but in this case there would be a higher cost as the contaminated land would need to be reclaimed before being sold. The County would not be required to take over the land, but they would also lose any of the revenue that is created as a result of the property. There are no real guarantees to prevent abandonment from happening at any point down the road. 2. Existing Lease Road- The parcel will require an access road to gain entry into the land. Currently, unless the lease has a clause in it to allow for the exclusive entry of only Vault Energy staff and vehicles, the landowner would still have access to the property as it is essentially being rented, and not owned. This would mean that even if a subdivision and new title was creates a second parcel on the quarter, the land lease should be fall onto the additional title allowing access to the land without any further agreements as it would just be a new title. 3. Reserves- currently there are a few options for the lease on the property. The first would be to accept no reserves on the property. This would flip them to the remainder of the parcel, and would be taken next time a subdivision occurred on the quarter section. Additionally money in lieu or land reserves could also be considered. 4. Relationship to the Oil Company-The landowner and the oil company have indicated that there has been a verbal agreement for sale for the property pending subdivision. 5. Additional Conditions-Current conditions will not be enough to adequately deal concerns that have been raised. Additional conditions were added to allow for a plan to clean up the site, the plan would be placed but there would be no circumstances for enforcement on the clean up. Additionally, cleanup orders fall outside the jurisdiction of our municipality onto the provincial level. Once the site had been cleaned up there would be no reason left to subdivide the parcel • according to the current plan as indicated by the applicant. 6. Location and Spread of the contamination-An environmental assessment has been done on the site, but has not been brought to the attention of the County thus far. It is important to note that this has been brought to Council to gather thoughts and recommendations for the Municipal Planning Commission's decision for the subdivision. Section 4(d) "Subdivision applications in a direct control district shall be referred to Council for review and recommendation as a part of the Subdivision Authorities decision making process " Where Council does has decision is in relationship to the number of parcels under the specific control regulations for DC 1. Under the DC 1 district land use bylaw regulations Section (5) Maximum Number of Lots per Quarter Section are listed as "Two or as determined by Council or it's delegates ". • If it proven that the suitability of the land for a third parcel does not suffice with the additional information received Council can refuse the request for variance for the third parcel on the quarter section. If they feel that the suitability of the land does allow for the land to create a suitable subdivision then recommendations from Council shall be forwarded to MPC for the final decision on the subdivision. VI. RECOMMENDATIONS Staff recommends that Council consider the following options for decision 1. That the request for a variance to create a 3rd parcel located on NW 27-33-26-W4 be supported by Council and a recommendation to that effect be forwarded to the Municipal Planning Commission for consideration in their decision. OR • 1. That the request for a variance to create a 3`d parcel on the site NW 27-33-26-W4 be refused by Council. To: Reeve Woods Members of Council From: Gene Kiviaho Date: December 12, 2005 ISSUE Community Summit Steering Committee meeting recommendations DISCUSSION The Community Summit Steering Committee met December 8 in Carbon to discuss the October 18 Summit priorities and submit recommendations to the respective Councils for approval. Attached as information is the Steering Committee Agenda; RFP for Recreation & Culture; RFP for Waste Management and an Economic Development Proposal. The six Summit priorities are: Special Constable Services (2006); Recreation & Culture; Waste Management; Economic Development (2006); Shared Staff (2006); and Shared Equipment. The Steering Committee recommended Recreation and Culture, and Waste Management Reviews be added to the list of initiatives for 2006. The CAO's will review the Shared Equipment initiative. The cost of the Recreation & Culture, Waste Management and Economic Development initiatives is anticipated to be approximately $85,000 and WRED will be requested to assist with funding the Economic Development project. Regional Councils are asked to approve proceeding with the Recreation & Culture, and Waste Management & Recycling reviews in 2006. Trochu will be the lead municipality for the Economic Development initiative and each Council is requested to confirm this initiative. Such confirmation will demonstrate regional support for Economic Development and enhance the likelihood of receiving funds. IMPLICATIONS The Steering Committee recommends that each municipality contribute $7.00 per capita into a fund for the three regional projects. WRED will be approached with respect to funding Economic Development and if successful it will reduce the per capita amount. RECOMMENDATIONS 1) That Council approve proceeding with an RFP for a Recreation & Culture Services Review in 2006 2) That Council approve proceeding with an RFP for a Waste Management & Recycling Review in 2006 3) That Council approve the Economic Development initiative in 2006 • 4) That Council approve a $7.00 per capita amount for the above Recreation & Culture, Waste Management and Economic Development initiatives. 0 I II Steering Committee Agenda Thursday, December 8, 2005 Carbon 1. Review Agenda 2. Review Protocol for Regional Cooperation 3. Special Constable/Bylaw Officer Update 02006) 4. Recreation & Culture • Review Terms of Reference • Select and recommend budget year • Lead - Kneehill County 5. Waste Management & Recycling • Review Terms of Reference • Select and recommend budget year • Lead - Three Hills • 6. Economic Development (2006) • Review proposal (attached) • Lead - Trochu 7. Shared Staff (2006) • Lead - Kneehill County 8. Shared Equipment • Select and recommend budget year • Lead - Kneehill County 9. New Opportunities • Regional expansion 10. ATL 11. Adjournment 2 • Recreation and Culture Services Review REQUEST FOR PROPOSAL Purpose A knowledgeable and experienced consultant is required to conduct a SWOT analysis and generate a Recreation and Culture Services Master Plan for the Region within Kneehill County. The Recreation & Culture Master Plan will identify a coordinated and cooperative framework for recreation and culture services respecting the interests of the rural and urban municipalities. The Plan will be used in the development and implementation of short/long term strategies and objectives with respect to the delivery of current and future levels of service. Terms of Reference The consultant is expected to review and provide recommendations on the following areas and generate a Recreation and Culture Services Master Plan: 1. Involve municipal Councils, Administration and public in the review of recreation and culture services within the region of Kneehill County 2. • 3 Analyze the current facilities and programs within the region Facilitate ubli lt ti i . p c consu a on sess ons to obtain public expectations 4. Review the intermunicipal Recreation and Culture services policies and procedures 5. Conduct a SWOT analysis of recreation and culture services facilities and programs 6. Conduct a needs assessment and demographic analysis of current and future patterns within the region 7. Conduct a statistical analysis of admission and registration fees, user groups and sustainable projections 8. Identify opportunities for sharing community facilities, programs and green space, 9. Formulate recommendations with respect to single-purpose v multiplex facilities; optimum siting; regional v local facilities; and future capacity 10. Formulate recommendations with respect to current and future regional recreation and culture facilities, and programs with options, implementation strategies, timeframes and cost 11. Generate a Regional Recreation and Culture Services Master Plan • 3 0 P, Deliverables The Consultant will deliver the following: • A Draft Report and Executive Summary that outlines the review findings • A list of stakeholders participating in the review and typical comments • • A SWOT analysis of the current facilities and programs • Recommendations respecting regional recreation and culture facilities and programs • Recommendations on current intermunicipal policies and procedures • Recommendations on current and future levels of recreation and culture services • Recommendations and detailed implementation strategies, cost and timeframes • A Final Report • A Regional Recreation and Culture Services Master Plan 4 • 4 9 Waste Management & Recycling Review TERMS OF REFERENCE Purpose A knowledgeable and experienced consultant is required to conduct a SWOT analysis and generate a Regional Waste Management & Recycling Master Plan within Kneehill County. The Waste Management & Recycling Master Plan will identify a coordinated framework for waste and recycling respecting the interests of the rural and urban municipalities. The Master Plan will be used in the development and implementation of short and long term strategies and objectives. Terms of Reference The consultant is expected to review and provide recommendations on the following areas and generate a Regional Waste Management & Recycling Master Plan: 12. Involve municipal Councils, Administration and the public in the review of waste management & recycling services within the region; 13. Analyze the current facilities, transportation and collection methods; O 14. Facilitate public consultation sessions to obtain public concerns and expectations; 15. Review related current and proposed government legislation and requirements; 16. Conduct an analysis of waste management facilities; capacity of existing and future landfill sites; and efficiencies of multiple smaller sites for solid, non-hazardous waste 17. Assess the capacity for the transportation, treatment and disposal of household hazardous waste 18. Conduct a needs assessment and analysis of current and future trends within the region 19. Conduct an assessment of the geologic and hydro-geological characteristics and potential environmental impact; 20. Identify opportunities for new long-term facilities or expanded current landfills; 21. Determine evaluation and monitoring criteria to assess the environmental impact on public health & safety, social and cultural environment; 22. Formulate recommendations respecting environmental considerations and screening; optimum sites, size and characteristics; regional v local facilities; and future capacity 23. Formulate recommendations respecting regional waste management and recycling initiatives, facilities, collection methods and waste incineration capacity with options, implementation strategies, timeframes and cost 24. Formulate recommendations respecting a public education and awareness campaign to O implement waste reduction programs 25. Generate a Regional Waste Management and Recycling Master Plan 5 [7 Deliverables The Consultant will deliver the following: • A Draft Report and Executive Summary that outlines the review findings • A list of stakeholders participating in the review and typical comments ® • A SWOT analysis of the current facilities and programs • Recommendations respecting regional waste management and recycling initiatives, facilities, collection methods • An assessment of the current facilities, transportation, collection methods and contracts • Recommendations on current facilities, transportation, collection methods and contracts • Recommendations on current and future waste management and recycling initiatives and services • Recommendations and detailed implementation strategies, cost and timeframes • A Final Report • A Regional Waste Management and Recycling Master Plan 0 6 0 BUSINESS AND INVESTMENT ATTRACTION PROPOSAL A. Commitment ® • Process • Region • Time • Money • Patience B. Introduction 1. Do your homework and prepare! 2. Prepare the community and the businesses to compete 3. Know your local businesses and stay in touch - do they know how to compete; when did we last consult with them; how much money goes out of the region; where are the holes in our bucket; what are we doing about empty buildings; must be a nurturing community; C. Training 1. Conduct a regional training session 2. Need full participation - Council; Chamber; residents; community/service groups; youth groups; businesses; Lawyers; Realtors; 3. Select a committee from those who attend the training D. Preparation 1. Obtain a Community Assessment or Readiness Tool (EDA) 2. Prepare critical documents: Community Strategic Plan; Economic Development Plan; good information; competitive intelligence 4. Establish a budget (promotional material; travel; meals; gifts); 5. Establish realistic timeframes, targets and benchmarks 6. Conduct a Leakage Plan - why do people go out of town; what support do you give businesses; what action have you taken to support local business; do you have information on migration in; 7. Develop a KC Regional Fact Sheet (go beyond tombstone data) 8. Identify available sites in the region (companies eliminate, they don't select) 9. Determine what image the KC region projects 10. Conduct a community SWOT analysis - assets, liabilities, risks and constraints; 11. Identify incentives for business 12. Identify your hook - what makes the KC region special 13. Prepare a marketing plan - professional and individualized; check spelling; NO PHOTCOPIES! 14. Go beyond tombstone data - they can collect that names etc. from a phone book 15. Establish a contact protocol 16. Contact every Government Department to see how they can help the region 7 L' 17. Establish links with foreign investors: Investment Partnership Canada; 18. Review AlbertaFirst.com and other data centres to ensure accurate information 19. Review Invest in Canada website 20. Review websites and community profiles (City of Edmonton) 21. Contact other jurisdictions re: success; failures; landmines 22. Know the process: ® • commitment; • training; • preparation; • contact personal relationships; • cold calls; • follow-up - send fact sheets (short - 2 pages); • follow-up - send detailed statistical data (tailor to individual companies); • invite companies to site; • entertain; • negotiate; • sign; E. Targets and Relationships 1. Network - get contacts at company headquarters 2. Chose your targets - be realistic when identifying potential sectors - focus 3. Know the targets: 8 • Conduct in-depth research; • Know company major issues; • Prepare options to assist the companies; • Know the company decision making process and timeframes; • Study the companies • Know industry relationships 4. Contact targets and identify regional strengths and opportunities 0 8 0 To: Reeve and Members of Council From: Jennifer Brown, Planning and Development Officer Date: December 13, 2005 Issue • Redesignation application and public hearing for SE 24-30-26-W4 Background An application has been submitted by Ron Reimer of RB Reimer Holdings to redesignate a portion of SE 24-30-26-W4 from agricultural to industrial. The purpose of this redesignation is to accommodate for existing industrial buildings associated with Lone Pine Industries. On November 3, 2005 Council scheduled a hearing to allow for a public hearing for this application on December 13, 2005. Discussion The proposed amendment has been circulated to all landowners within a 1.5 mile radius were sent out notification letters, along with one notice in the Capital Newspaper. It was brought to the attention of staff that in this process, 3 of the landowners that were included in the mail out never received their notifications. Upon decision from staff, all landowners within 1.5 miles were re-notified with a new hearing date being presented as January 10, 2006. Ads will be run in the Capital from December 14, 2005 till January 4, 2006, which allows for more than adequate coverage according to the Municipal Government Act. Recommendation Staff recommends that Council recess the Public Hearing for SE 24-30-29-W4 till January 10, 2006. • Je ,fifer Bra Planning and Development Officer 0 To: Reeve and Members of Council From: Jennifer Brown, Planner and Rob Mayhew, Operations Director Date: December 6, 2005 Issue • Closure or lease of municipal road allowances. Background A request was received by Norm Tainsh's office on behalf of 4 landowners to close down three sections of county road allowance. These sections are listed below. 1. Road allowance east of NE 11-29-24-W4 2. East side road allowances starting at the North boundary at SE 36-28-24-W4 continuing through NE and SE 36-28-24-W4 along with the East Side Road Allowance for NE 12-29-24-W4 3. Starting south of SW 13-29-24-W4 after the end of the road along the south end of the quarter, then between SW 13-29-24-W4 and SE 13-29-24-W4 and between NW 12-29-24-W4 and NE 12-29-24-W4 Currently the applicant has stated that the roads are unusable due to the topography in the area. The listed allowances are undeveloped with no immediate plans for development. • In discussion with the Operations Department it was noted that there was always the possibility of development in the future, and that it would be there recommendation to refuse the request for closure and retain the parcel as a municipal road allowance. Discussion Planning Staff concur with the conclusion of the Operations Director. Although the road allowance may not be required by the present landowners, it should remain as a Municipal road allowance in order to accommodate possible future development and other unknown contingencies. It was also advised by the Operations Department that the road not be leased out to the affected landowners, and rather kept for the potential of future development. Recommendation That Council refuse the request by the Applicant to close or lease out the Municipal road allowance as listed above. Je er B jown Planning and Development Officer Rob Mayhew Operations Director 0 TO: Gene Kiviaho Reeve Woods Members of Council From: Lavinia Henderson Date: December 7, 2005 Issue: Banking Services Background: Council awarded the current banking services contract to Community Credit Union Ltd. (Community Savings) in 2002 and the contract will expire December 31, 2005. RFP's were circulated to Community Savings, RBC Royal Bank, ATB Financial and TD Canada. Community Savings, RBC Royal Bank and ATB Financial responded to the request. Discussion: RFP Terms of Reference were as follows: • general chequing and payroll accounts; • investment portfolio services and advice within the parameters of the MGA; • innovative e-banking (electronic banking) solutions including merchant machines, telephone and internet banking; • short and long term and capital borrowing options; • commercial credit cards; • after hours client support; • safety deposit box; • three year contract term; • references; • key banking personnel. • A summary of the analysis of the RFP's is as follows: a) Provision of products and services for the following items are comparable within each of the three proposals: i) Interest rates on investments, accounts and loans ii) Commercial credit card facilities iii) Merchant machine services iv) Telephone and internet banking v) Safety deposit box b) RBC Royal Bank offers advanced electronic banking solutions for accounts payable and receivable, as well as extensive client support hours. The 2005 and 2006 Strategic Plans for Corporate Services have outlined Records Management as a priority for the corporate body. Electronic file management is key to the development of a Records Management System. Advanced electronic banking solutions for accounts payable and accounts receivables will readily assist in the transition from paper to electronic files. Additional time and costs savings associated with paper formats will be realized. • Financial Implications: Basic service costs will remain virtually unchanged regardless of which financial institution is chosen. Start up costs and associated expenses involved with initiating electronic banking will be negligible when compared to the savings that will be realized. It is estimated that current costs to produce a "paper" cheque payment is in excess of $36.00. The costs savings to process payments electronically is estimated at approximately $10.00 per payment. The associated implementation costs would be realized within 12 to 18 months. Recommendation: That Council award the three-year banking contract to RBC Royal Bank effective January 1, 2006. • ?? Lavinia Hend rson Director, Financial Services • CJ 0 To: Reeve Woods Members of Council Gene Kiviaho From: Barb Long • Date: December 7, 2005 Issue: Sponsorship request to help offset the cost of participating in a program offered by Encounters with Canada Background: A letter has been received from Dayna Watson, a grade eleven student at the Three Hills Public School, advising she had been chosen to attend a program offered by Encounters with Canada, to take place in Ottawa at the Terry Fox Canadian Youth Centre, and requesting financial support to help offset the cost of attending this program. This request meets the requirements of Policy #15-7 Youth Sponsorship, which was implemented on April 12, 2005, to address these requests. Copies of Policy #15-7 and the request letter have been attached for your information. Financial Implication: $10,000.00 was budgeted for 2005 for donation/sponsorship requests, and currently has a balance of $4,132.00 Recommendation: 1) That Council approve a sponsorship donation in the amount of $100.00, as per Policy #15-7. B. Long j 0 0 • TO: Reeve Woods Members of Council From: S/Cst. Will Scott Date: November 28, 2005 Issue: Amendments to schedule "A" of Bylaw #1520 Background: Highways and Transportation bylaw schedule "A" had been identified as potentially needing updates to penalties. Discussion: Potential changes in penalties for sections 4.5 (from $100 to $300), 6.10 (from $100 to $250), 6.13 (from $100 to $250), 6.14 (from $100 to $250), 7.2 (from $500 per 1000Kg to $50 per 100Kg), addition of specified penalties for 7.6(a) and 7.6(b) (from $100 to $350), 8 (from $150 to $250) and 10 (from $200 to $500+ • repair/replacement cost). Financial Implications: None Recommendation: Council give third reading to Bylaw #1529. S/Cst. William Scott Kneehill Patrol 0 Gene Kiviaho Chi f dministrative Officer • i BYLAW No. 1529 OF KNEEHILL COUNTY BEING A BYLAW OF KNEEHILL COUNTY TO AMEND BYLAW #1520, WHICH • REGULATES AND CONTROLS THE USE OF HIGHWAYS AND PUBLIC PLACES WITHIN THE SERVICE AREAS OF KNEEHILL COUNTY, THE TRAFFIC AND PEDESTRIANS MOVING THEREON AND THE PARKING OF VEHICLES ON THE HIGHWAYS, BY REPLACING SCHEDULE "A", PENALTIES AND FINES. WHEREAS pursuant to the Municipal Government Act, R.S.A. 2000, and amendments thereto, provides for the power of Council to amend or repeal a bylaw; NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled, enacts as follows: 1. That Schedule "A" of this Bylaw replaces Schedule "A" of Bylaw # 1520. 2. This Bylaw takes effect January 1, 2006. • READING BY COUNCIL COUNCILLOR moved first reading of Bylaw #1529 on December 13, 2005 CARRIED Reeve Chief Administrative Officer COUNCILLOR moved second reading of Bylaw # 1529 on December 13, 2005 CARRIED • Reeve Chief Administrative Officer COUNCILLOR moved consideration for third reading of Bylaw #1529 on December 13, 2005 CARRIED UNANIMOUSLY Reeve Chief Administrative Officer COUNCILLOR moved third reading of Bylaw # 1529 on December 13, 2005. CARRIED Page 1 of 4 Bylaw #1520 Reeve Chief Administrative Officer r1 • Page 2 of 4 Bylaw #1520 I SCHEDULE A PENALTIES AND FINES SCHEDULE A - Effective January 1, 2006 PENALTIES AND FINES SECTION NO. PAGE # OFFENSE FINE ($) 4.1 5 Obstructing traffic without authority $100 4.3 5 Passing transit buses on right contrary to buses turn signal $100 4.4 5 Passing vehicles going the same direction on bridge $100 4.5 4 Drive on or over equipment of municipal fire department $300+ Repair cost 4.6 5 Driving or walking over thermal inlay or painted line in posted "Work Zone" $150 5. 5 speed violations as per Traffic Safety Act schedule less 15% surcharge • 6. 6 park on a highway contrary to a traffic control device or in a manner that impedes the flow of traffic. $100 6.2 6 Parking a vehicle on any Alley $50 6.4 6 Parking a vehicle on Private Property $50 6.5 6 Parking a vehicle on Municipal Property $50 6.6 6 Parking vehicle contrary to prohibitions posted at a Municipal Parking Lot $50 6.7 6 Parking an Unattached Trailer on Highway $50 6.8 6 Occupancy of Mobile Unit on Highway or Municipal Property $100 6.10 6 Parking in a posted "Fire Lane" $250 6.12 7 Parking vehicle in stall posted for a Disabled Person(s) • Vehicle $500 6.13 7 Parking vehicle in an "Emergency Exit" $250 6.14 7 Parking in the entrance to Fire Hall and/or Ambulance. $250 7.2 7 Overweight vehicles. $50/100kg 7.6 a. 8 vehicle or trailer having metal spikes, lugs, cleats, or bands projecting from the surface of the wheel or tire $350 7.6 b. 8 vehicle or trailer having skids or tracks on highway $350 7.7 8 Use of engine retarder brakes near residential property. $150 8. 8 Violation of provisions of route permit. $250 10. 9 Damage to any street furniture. $500 + Replacement cost 10.1 9 Littering Min. $500+ clean up cost 10.3 9 Tracking onto Municipality streets or land. Min. $500+ clean up cost Page 3 of 4 Bylaw #1520 I 10.5(a) 10 Defacing highway or street furniture Min. $500+ Repair cost 10.5 (b),(c) 10 Advertise or post upon street furniture $150 10.5(d) 10 Remove any traffic control device or other street furniture $500 10.6 10 Place or construct encroachments or obstruction to Min. $500+ • highway or public place. Repair cost 10.8 10 Operating without excavation permit. Min. $500+ Rehab. cost 10.11 10 Plants Overhanging Highway $100 10.13 11 Failure to clean sidewalk. $100 12.5 13 Repairing vehicles on roadway. $100 12.6 13 Non operative motor vehicle parked on highway. $100 . • Page 4 of 4 Bylaw #1520