The URL can be used to link to this page

Home My WebLink About2006-01-24 Council Minutes13.0 In Camera 13.1 Labour - Hiring Process - CAO 13.2 Legal - KAS - Fire Agreement Report - Water Supply Agreement Adjournment 14.0 Information Package • • KNEEHILL COUNTY COUNCIL MEETING MINUTES January 24, 2006 MINUTES OF THE JANUARY 24, 2006 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. • s PRESENT: PRESENT Division No. 4 Murray Woods, Reeve Division No. 5 Vern Crawford, Deputy Reeve Division No. 2 Carol Calhoun, Councillor Division No. 3 Jerry Wittstock, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Ken Knievel, Councillor ABSENT Division No. 1 Brian Holsworth, Councillor ADMINISTRATION PRESENT: CAO Gene Kiviaho Finance Director Lavinia Henderson Operations Director Rob Mayhew Corporate Services Officer Laurie Watt Planner Jennifer Brown EMS Coordinator Greg Harsch Accounts Payable Clerk Darlene Campbell Recording Secretary Barb Long pp? ?11 Reeve Woods in the Chair: CALL TO ORDER Reeve Woods called the meeting to order at 8:40 A.M. AGENDA 2.0 Adoption of Agenda: Additions to the agenda: Under New Business: • 7.10 Water License • 7.11 Kevin Sorenson Congratulatory Letter Under Council & Committee Reports • 11.1 Agricultural Service Board • 11.2 Badlands Ambulance Service • 11.3 Muniversity Session Under In Camera Session • Land Issue - Kneehill Ambulance Service Deletion to the agenda: • 7.6 Kneehill County 2006 Budget Amendment to the agenda: • 7.9 Change Recommendation Councillor Wittstock moved approval of the agenda, as 19/06 amended. CARRIED • MINUTES 3.0 Approval of the Council Meeting Minutes 20/06 Councillor Hoppins moved approval of the January 10, 2006 Council Meeting minutes. CARRIED 1 CA ? I KNEEHILL COUNTY COUNCIL MEETING MINUTES January 24, 2006 21/06 Councillor Knievel moved approval of the January 10, 2006 Public Hearing minutes. CARRIED ACCTS PAYABLE 4.0 Accounts Payable Councillor Calhoun moved that Council receive the accounts 22/06 payable listing, as presented. CARRIED Darlene Campbell left the meeting at 8:45 A.M. FINANCIAL RPTS 5.0 Financial Reports (report attached and forming Dart of the 23/06 minutes) Councillor Calhoun moved that Council receive the Financial Reports, as presented. CARRIED BUS ARISING 6.0 Business Arising from the Minutes LANE CLOSURE 6.1 Closure of Lane Plan Located in Torrington (report TORRINGTON attached and forming part of the minutes Councillor Crawford moved first reading of Bylaw #1531, this 24/06 being a Bylaw for closure of the lane located between the Fire Hall and Arena in Torrington. CARRIED Bylaw #1531 will be placed on the February 14, 2006 Council BYLAW 1531 Meeting agenda for further readings. Note: Ms. Brown advised that first reading was given to the bylaw prior to the Public Hearing in order to expedite the process as it can be sent to the Province following first reading. PH LANE CLOSURE Councillor Calhoun moved that Council schedule a Public Hearing 25/06 for the Torrington Lane Closure for 10:00 A.M. on Tuesday February 14, 2006. CARRIED NEW BUSINESS 7.0 New Business SUPPORT-2010 AB 7.1 Letter of Support Request - Big Country Winter Games WINTER GAMES (report attached and forming part of the minutes) 26/06 Councillor Wittstock moved that Council approve Kneehill County provide a letter of support, in principle, for the Town of Drumheller's bid to host the 2010 Alberta Winter Games. CARRIED RANCHERS BEEF 7.2 Rancher's Beef Request - Consider Using Existing Infrastructure, from the Acme Water Wells, for Distribution of 27/06 Water for Kneehill County Water Proiect (report attached and forming part of the minutes Councillor Hoppins moved that Council receive this report, as information. CARRIED VIRTUAL LEARNING 7.3 Virtual Learning and Business Centre Concept Workshop WRKSHP of February 4, 2006 2 Reeve ?at C I KNEEHILL COUNTY COUNCIL MEETING MINUTES January 24, 2006 • Reeve Woods reported on the invitation received to attend the Virtual Learning & Business Centre Concept Workshop being held on February 4, 2006 at the Three Hills Community Centre. CAEP ABORIGINAL 7.4 Central Alberta Economic Partnership (CAEP) - WRKSHP Aboriginal Community Relations Session Reeve Woods reported on the CAEP Aboriginal Community Relations Session being held in Trochu on February 2, 2006 28/06 Councillor Knievel moved that Council approve the attendance of Reeve Woods at both the above referenced sessions. CARRIED E B1530 - RECORDS 7.5 Bylaw #1530 - Records Disposition Bylaw (report attached DISPOSITION and forming part of the minutes) 29/06 Councillor Calhoun moved first reading of Bylaw #1530, this being a bylaw respecting the destruction and retention of corporate records for Kneehill County, and rescinds former Bylaw #1409. CARRIED Note: On February 14, 2006 Council Meeting agenda for further readings. 2006 BUDGET 7.6 Kneehill County 2006 Budget This item was withdrawn from the agenda. SP MEETING Councillor Hoppins moved that Council schedule a Special 30/06 Council Meeting for 8:30 A.M. on Thursday, January 26, 2006 for the purpose of discussing and approving the Kneehill County 2006 Budget. CARRIED RATEPAYER MTGS 7.7 Ratepayer Meetings 2006 (report attached and formin part of the minutes) 31/06 Councillor Calhoun moved Council approve holding the 2006 Ratepayer Meetings for the following locations and dates: Carbon Community Centre -7:30 P.M. on March 15, 2006 Huxley Community Centre - 7:30 P.M. on March 23, 2006 CARRIED EMS DISC PAPER 7.8 EMS Discussion Paper Councillor Calhoun moved approval of the attendance of 32/06 any interested Council Member at an Ambulance Governance Advisory Council Stakeholder Consultation meeting and that those attending provide a report to Council. CARRIED Q91 PRESENTATION The meeting recessed from 9:30 A.M. until 9:45 A.M. Present when the meeting reconvened was Mr. John Oostra, Account Manager for the Q91 Radio Station. 7.9 091 Community Booster Presentation (report attached and forming part of the minutes) Mr. Kiviaho introduced Mr. Oostra and advised that advertising is an Administrative function, but this KNEEHILL COUNTY COUNCIL MEETING MINUTES January 24, 2006 provide Council with information on the Community Booster program. Mr. Oostra provided Council with an overview of Q91 Community Booster program and the coverage that Kneehill County received as a participant in 2005. He advised this program is designed for name awareness and to promote a partnership between the County and the communities it serves. Councillor Wittstock moved this presentation be received as 33/06 information, and referred to Administration for an advertising decision. CARRIED 7.10 Equity Water License Application EQUITY H2O A verbal update on the status of the application to Alberta Environment for a water license for the Equity Water System was provided by the Operations Director. Stantec Engineering Ltd. will be notified to proceed with the next steps, as required by Alberta Environment and Council will be kept advised of the progress. 34/06 Councillor Crawford moved that Council receive this report as information. • CARRIED FED ELECTION 7.112006 Federal Election - Congratulatory Letters Councillor Wittstock moved congratulatory letters be sent to 35/06 Stephen Harper, P.M., and Kevin Sorenson, M.P. Crowfoot Constituency, on their success in the 2006 Federal Election CARRIED CORR REPORT 8.0 Correspondence Report (attached and forming part of the minutes) 36/06 Councillor Wittstock moved that Council receive the Correspondence Report. CARRIED BUS REPORTS 9.0 Pending Business Items Report (attached and forming part of the minutes) CONST ON K.C. #61-05: Construction on County Road Allowances - policy to be RD ALLOWANCES presented to Council before mid-March, prior to spring construction. LITZ SDAB #107-05: Litz Subdivision SDAB Hearing 37/06 Councillor Calhoun moved this issue be referred to the in camera portion of the meeting for discussion. CARRIED 38/06 Councillor Calhoun moved that Council receive the Pending Business Items Report. CARRIED 10.0 Council Business Summary Report (attached and forming part of the minutes) 39/06 Councillor Hoppins moved that Council receive the Business Summary Report. CARRIED 4 Reeve CA KNEEHILL COUNTY COUNCIL MEETING MINUTES January 24, 2006 COUNCIL REPTS 11.0 Council and Committee Reports BAS 11.1 Badlands Ambulance Service - written report by Councillor Calhoun on the January 20, 2006 meeting. • ASB 11.2 Agricultural Service Board Councillor Hoppins requested Council submit possible nominees for the Calgary Stampede Farm Family Award prior to the January 25, 2006 ASB Meeting. MUNIVERSITY 11.3 Muniversity Sessions Councillor Crawford provided a verbal report on the January 20, 2006 Muniversity Session, the World of Tenders and RFPs. 40/06 Councillor Wittstock moved that Council receive the Council and Committee reports. CARRIED 11 BUS ARISING 12.0 Business Arising from Council and Committee Reports There was no business arising from the Council and Committee Reports The meeting recessed from 11:00 A.M. until 11:20 A.M. 13.0 In Camera IN CAMERA Councillor Calhoun moved the meeting go in camera to discuss legal and labour issues, with all of Administration remaining. 41/06 CARRIED Time: 11:21 A.M. 4206 Councillor Wittstock moved the meeting back in open session. CARRIED Time: 1:08 P.M. Present when the meeting reconvened was Council and the CAO. Adjournment ADJOURNMENT Councillor Hoppins moved the meeting be adjourned at 1:08 P.M. 43/06 CARRIED 5 F - & Ah #: 7298 Cheque #Vendor Manual Ch ues M 1861, 1500 # Vendor Name Cheque Amount M 1861 1630 ALBERTA HEALTH CARE 3,389.48 M 1861: 18300 LOCAL AUTHORTIES PENSION 24,522.27 RECEIVER GENERAL 54,830.33 *** Total $82,742.08 Batch #: 7356 jDEC 31/05 CHEQUE RUN Cheque # Vendor # Vendor Name Cheque Amount 18613 299 A A M D & C PETROLEU PRODUCTS 2,732.13 18614 1191 ACKLANDS - GRAINGER INC. 6.44 18615 1430 ALBERTA FIRE CHIEFS ASSOCIATI( 1,417.03 18616 2649 ALBERTA MUNICIPAL AFFAIRS 5,270.55 • 18617 2116 ALBERTA RADIO GROUP 319.93 18618 2053 AMBERTEC ROAD TECHNOLOGY U 2,407.50 18619 2600 BELL MOBILITY 127.30 18620 745 BILL EITZEN ELECTRIC LTD. 109.76 18621 3080 CANADIAN LINEN SUPPLY 28.46 18622 3250 CAPITAL PRINTERS LTD 133.75 18623 1230 COMMUNICATIONS GROUP 53.80 18624 1533 COUGAR RIDGE 564.96 18625 1418 CYPRESS COUNTY 114.53 18626 2346 FINANCIAL RECOVERY SYSTEMS 73.02 18627 11400 KIRKS SHEET METAL LTD 127.30 18628 13551 KNEEHILL COUNTY 14.79 18629 2617 KNEEHILL REGIONAL WATER SER 644.90 18630 13700 KONICA MINOLTA OFFICE SYSTEM, 26.75 18631 1633 LAKELAND COLLEGE ' 900.00 18632 12300 LAND TITLE OFFICE 58.00 • 18633 1867 PARKLAND COMMUNITY PLANNINC 176.75 18634 16990 PUROLATOR COURIER LTD 13.58 18635 18200 RAY'S HOME HARDWARE COMPAN 642.08 18636 2383 RICHARDS, D.W. 500.00 18637 19200 S.C.A. WASTE SYSTEMS 2,170.40 18638 1881 SAFETY CODES COUNCIL 781.05 18639 20370 THREE HILLS I G A 1,155.48 18640 20641 TOWN OF TROCHU 24.37 18641 1424 TROCHU HOME HARDWARE BUILD 13.32 18642 13010 TRUE VALUE HARDWARE 98.71 18643 21300 UNITED FARMERS OF ALBERTA 64.20 18644 22201 VILLAGE OF ACME 107.55 18645 398 WELDCO 63.67 q, , o *01 618646 1839 WILSON, YVONNE 36.94 *** TOTAL 20,979.00 Batch #: 7359 'COUNCIL TO SIGN Cheque # Vendor # Vendor Name Cheque Amount 18647 1010 A A M D& C 21,674.48 18648 2652 ELLIOTT, RODNEY JAMES 175.00 18649 2268 HENDERSON, LAVINIA 15.00 18650 2197 KNEEHILL COUNTY MASTERCARD, 3,293.15 18651 1700 MINISTER OF FINANCE 17,895.92 18652 2537 SCOTT LAND & LEASE LTD 15,225.75 18653 2192 STANTEC CONSULTING LTD 71,155.01 18654 20611 TOWN OF THREE HILLS 6,600.00 18655 20641 TOWN OF TROCHU 150.00 • 18656 22201 VILLAGE OF ACME 10,803.70 18657 22401 VILLAGE OF CARBON 1,025.00 18658 22601 VILLAGE OF LINDEN 462.53 *** TOTAL $ 148,475.54 Batch #: 7360 [FCSS/KCRP Cheque # Vendor # Vendor Name Cheque Amount 18659 2442 AMUNDRUD, CORI 292.07 18660 2632 BLOCK, KAREN 406.28 18661 2650 DRUMHELLER PUBLIC LIBRARY 38.85 18662 2634 HUDSON, BONITA 204.75 18663 2583 JANZ, JODI (A/P) 70.00 18664 2651 RIVERSIDE VALUE DRUG MART 19.52 *** TOTAL $ 1,031.47 December, 2'0O' Cheque•Runs • Manual Cheque Run $ 82,742.08 Dec 31/05 Cheque Run $ 20,979.00 Dec 31/05 Council to Sign $ 148,475.54 Dec 31/04 FCSS/KCRP Cheque run $ 1,031.47 Grand Total $ 253,228.09 0, • Payroll remittance Payroll remittance Payroll remittance Fuel machine repair training material 04-disaster recovery-Swalwell ristmas Ad. EOG camp-dust control cell phone bill repair Linden Transfer Site shop supplies Christmas Ad. Torrington Fire dept repairs office computor repair 2006 ASB Calenders collection agency machine repair water bill-Torrington office/fire dept Admin. Fee-water consumption photocopier charges Fire Courses Titles pulled ntracted service Height charges shop/office supplies Fire Training Monthly waste pickup 2005 safety code fees office supplies/turkeys and hams water bill-Trochu Fire Hall Trochu fire hall supplies shop supplies oil Water bill- grader shop shop supplies 00 e*enses office/shop supplies and inventory Crop Damage- Miller Project expenses County mastercard charges 2005 linear equalized assessment Linden North Water Linden North-icap-3HiIIs West fire requistion-4th quarter/share VanCauwenberc fire revenue- Bayes fire revenue- W.Jones/2005 Garbage share e revenue-K.Vanhaga 2005 Garbage/ fire revenue-Cairns PLC EXPENSES PLC EXPENSES Photo Copies PLC EXPENSES PLC EXPENSES PLC supplies 0 00 JANUARY 2006 CHEQUE RUNS Batch #: C Run _ _ 7382 a - g/op Cheque # Vendor # Vendor Name Cheque Amount 18665 299 A A M D & C PETROLEU PRODUCTS 8,607.84 18666 1445 ALBERTA DEVELOPMENT OFFICERS 75.00 18667 1430 ALBERTA FIRE CHIEFS ASSOCIATIO 115.00 18668 1996 ALBERTA MUNICIPAL SUPERVISOR: 60.00 18669 2640 ALBERTA SPECIAL CONSTABLE 200.00 18670 2001 ALBERTA URBAN MUNICIPALITIES 369.15 18671 1593 BDO DUNWOODY LLP 936.25 18672 1003 BENTLEY SYSTEMS, INC. 872.05 18674 108 COMPASS MUNICIPAL SERVICES 8,955.90 18675 1533 COUGAR RIDGE 390.55 18676 2393 EASYDNS TECHNOLOGIES INC 202.24 18677 2270 EVANS, RUSSELL (JOHN) 321.92 18678 1909 EXH ENGINEERING SERVICES LTD 3,824.39 18679 8600 HI-WAY 9 EXPRESS 248.22 18680 8693 HUNT'S KLEEN SWEEP 1,230.50 18681 820 IKON OFFICE SOLUTIONS 411.95 18682 9050 INKKERS FINE PRINTING 287.67 18683 10900 JUBILEE INSURANCE AGENCIES 1,480.11 18684 11600 KNEEHILL AMBULANCE SERVICE 500.00 18685 1576 LAKELAND COLLEGE 192.60 18686 2653 LINDEN AUTO BODY (1991) LTD. 2,302.27 18687 2654 MINISTER OF FINANCE 230.00 18688 816 MT. VERNON WATER CO-OP LTD. 35.04 18689 1860 PITNEY BOWES GLOBAL CREDIT SE 171.61 18690 770 ROD'S AIR FILTER CLEANING LTD. 69.55 18691 2655 SHELL CANADA/PIZZA HUT 144.39 18693 19710 SOCIETY OF LOCAL GOVERNMENT 275.00 18695 18800 THREE HILLS BUILDING CENTRE 31 46 ` 18696 20611 TOWN OF THREE HILLS . 383.48 18697 2475 966948 ALBERTA LTD 1,795.67 *** Total : $ 34,719.81 J nuary/06 Council to sign Vendor # Vendor Name Cheque Amount 18694 2192 STANTEC CONSULTING LTD 12,507.48 18698 4900 DRUMHELLER & DISTRICT SOLID 59,174.00 18703 961 SENIOR'S OUTREACH 23,500.00 • JANUARY 2006 CHEQUE RUNS 18700 6250 FINNING LTD. * 381,384.38 18702 2588 NEUDORF TRENCHING LTD., 364,279.43 18704 19750 SOMMERVILLE, BRUCE R. 38.33 18706 22401 VILLAGE OF CARBON 259.97 *** Total 841,143.59: 18673 18692 18703 18705 0 160.50 97.91 540.00 458.24 3,725.00 4981.65' LJan. /06 Cheque Totals Jan/06 Regular Cheque run Jan 06 Council to Sign Jan/06 FCSS/KCRP January/06 FCSS/KCRP Cheque run 2117 CANADIAN OUTCOMES INSTITUTE 2390 SIGN DESIGN 1005 FAMILY & COMMUNITY SUPPORT SE 2474 MCGHEE, FAYE 1531 STEPS TO SUCCESS INC. $ 34,719.81 $ 841,143.59 $ 4,981.65 $ 880,$45.05 • Fuel 2006 membership 2006 membership 2006 membership 2006 membership ad for CAO presentation to council micostation subscription Merlin market analysis office repairs-computor 06 renewal 16penses bridge engineering freight-shop Jan/06 janitorial contract monthly photocopy charge spring newsletter-ASB bond & council insurance monthly fire hall rent Pesticide course repair on 04 chev Payment of ticket- Brac. Dam water quarterly meter charge machine repair pizza for fire training 2006 Prof fees hop supplies rater bills electwork-office/Keivers Lake/Tor Linden North Water 2006 1/2 of Requistion 2006-1 st quarter payment-FCSS JANUARY 2006 CHEQUE RUNS 5D 16 2006 MUNICIPAL BUDGET SEMI ANNUAL BUDGET COMPARISON JANUARY 1, 2005 - DECEMBER 31, 2006' UNADJUSTED PROJECTED 2005 2005 OVER 2004 2004 OVER ACTUAL ACTUAL TO Y/E YTD BUDGET (UNDER) YTD BUDGET (UNDER) REVENUES General Revenue 100 Taxes 200 Grant In Place 500 Other Revenue Own Sources 700 Uncond Grants fm Other Govts 800 Cord Grants fm Other Govts 900 Other Revenue Administrative 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Uncond Grants fm Other Govts 800 Cond Grants fm Other Govts 900 Other Revenue Assessment 400 Sale of Goods & Services 500 Other Revenue Own Sources 800 Cond Grants fm Other Govts 900 Other Revenue Fire Protection 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Uncond Grants fm Other Govts 800 Cond Grants fm Other Govts 900 Other Revenue Disaster/Ambulance 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Uncond Grants fm Other Govts 800 Cond Grants fm Other Govts 900 Other Revenue Enforcement 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Uncond Grants fm Other Govts 800 Cond Grants fm Other Govts 900 Other Revenue Bridge Inspection 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Uncond Grants fm Other Govts 800 Cond Grants fm Other Govts 900 Other Revenue Transportation 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Uncond Grants fm Other Govts 800 Cond Grants fm Other Govts 900 Other Revenue 12,129,033 11,516,752 612,281 10,602,638 10,588,050 14,588 3,204 2,342 862 3,107 4,020 (913) 493,692 505,100 (11,408) 390,212 384,600 5,612 25,987 15,608 10,379 15,608 15,608 - 3,437 1,500 1,937 2,310 1,500 810 0 12,655,353 12,041,302 614,051 11,013,876 10,993,778 20,098 15,495 15,100 395 17,336 15,200 2,136 8,675 8,100 575 6,526 4,900 1.626 22,431 36,543 (14,112) 17,030 26,000 (8,970) 0 46,600 59,743 (13,143) 40,892 46,100 (5,208) 160 350 (190) 120 120 733 733 - 9,756 4,100 5,656 10,338 10,338 16,000 16,000 - 0 26,649 4,450 22,199 10,458 10,458 500 11,011 16,250 (5,239) 23,246 15,250 7,996 18,799 35 18,764 5,953 1,000 4,953 10,000 (10,000) 10,000 2,000 8,000 1,324 1,324 3,150 3,150 500 31,135 26,285 4,850 42,349 18,250 24,099 263,966 13,750 (13,750) 263,966 18,873 382,956 13,403 6,000 5,470 376,956 0 263,966 13,750 250,216 401,829 19,403 382,426 640 12,524 28,000 640 (15,476) 2,800 5,200 - (2,400) 0 13,164 28,000 (14,836) 2,800 5,200 (2,400) 16,057 90,000 (73,943) 364,581 90,000 274,581 0 16,057 90,000 (73,943) 364,681 90,000 274,581 598,857 101,000 497,857 36,684 52,000 (15,316) 85,673 258,900 (173,228) 29,588 8,100 21,488 544,478 1,596,687 (1,052,209) 1,879,621 1,916,742 (37,121) 625,000 27,240 682,733 (655,493) 1,100,888 1,218,452 (117,564) 625,000 1,256,248 2,639,320 (1,383,072) 3,046,781 3,195,294 (148,513) 9 2005 MUNICIPAL BUDGET SEMI ANNUAL BUDGET COMPARISON JANUARY 1, 2005 - DECEMBER 31, 2005' UNADJUSTED PROJECTED 2005 2005 OVER 2004 2004 OVER ACTUAL ACTUAL TO Y/E YTD BUDGET (UNDER) YTD BUDGET (UNDER) Water Services 100 Taxes 29,697 29,697 (0) 29,697 29,697 - 400 Sale of Goods & Services 79,200 45,847 33,353 39,412 34,900 4,512 500 Other Revenue Own Sources 391 18,300 (17,909) 489 550 (61) 700 Uncond Grants fm Other Govts - - 800 Cond Grants fm Other Govts 350 (350) 60,440 61,000 (560) 900 Other Revenue 0 109,287 94,194 15,093 130,037 126,147 3,890 Sewer Services 100 Taxes 3,500 3,500 3,500 3,500 (0) 400 Sale of Goods & Services 11,707 10,900 807 11,454 11,900 (446) 500 Other Revenue Own Sources - - 700 Uncond Grants fm Other Govts - - 800 Cond Grants fm Other Govts 29,000 (29,000) - 900 Other Revenue 25,000 25,000 15,207 39,900 (24,693) 14,954 15,400 (446) Garbage Services 400 Sale of Goods & Services 12,416 9,000 3,416 9,616 4,200 5,416 500 Other Revenue Own Sources - - 700 Uncond Grants fm Other Govts 800 Cond Grants fm Other Govts 95,000 (95,000) - 900 Other Revenue 60,000 135,000 (135,000) 60,000 12,416 239,000 (226,584) 9,616 4,200 5,416 FCSS Services 400 Sale of Goods & Services 725 (725) - 500 Other Revenue Own Sources 1,323 1,323 1,075 725 350 700 Uncond Grants fm Other Govts - - 800 Cond Grants fm Other Govts 64,000 258,202 314,723 (56,521) 316,436 311,943 4,493 900 Other Revenue 64,000 259,525 315,448 (55,923) 317,511 312,668 4,843 Parent Link 400 Sale of Goods & Services - - - 500 Other Revenue Own Sources 1,159 1,159 - - 700 Uncond Grants fm Other Govts - 800 Cond Grants fm Other Govts 59,665 252,419 113,735 138,684 - - 900 Other Revenue 59,665 253,578 113,735 139,843 - KCRP 400 Sale of Goods & Services 34,118 30,000 4,118 - 500 Other Revenue Own Sources - 30,798 25,000 5,798 700 Uncond Grants fm Other Govts 3,645 3,645 - 800 Cond Grants fm Other Govts 191,946 182,207 9,739 188,027 180,550 7,477 900 Other Revenue 324 324 2,795 2,795 0 230,033 212,207 17,826 221,620 205,550 16,070 Community Builidng Initiatives • 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Uncond Grants fm Other Govts 800 Cond Grants fm Other Govts 1,046 22,689 30,450 (7,761) - 900 Other Revenue 1,046 22,689 30,450 (7,761) Cemetery Services 400 Sale of Goods & Services 5,000 2,800 2,200 3,600 1,800 1,800 500 Other Revenue Own Sources - - 700 Uncond Grants fm Other Govts 800 Cond Grants fm Other Govts - 900 Other Revenue 0 5,000 2,800 2,200 3,600 1,800 1,800 Planning Services 400 Sale of Goods & Services 19,342 18,400 942 21,213 25,900 (4,687) 500 Other Revenue Own Sources 92,299 48,600 43,699 53,257 29,000 24,257 700 Uncond Grants fm Other Govts - - 800 Cond Grants fm Other Govts 900 Other Revenue 0 111,641 67,000 44,641 74,469 54,900 19,569 ASB 0 • • • 2006 MUNICIPAL BUDGET SEMI ANNUAL BUDGET COMPARISON JANUARY 1, 2006 - DECEMBER 31, 2005' UNADJUSTED PROJECTED 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Uncond Grants fm Other Govts 800 Cond Grants fm Other Govts 900 Other Revenue TO VIE 2005 2006 OVER ACTUAL YTD BUDGET (UNDER) 55,493 33,350 22,143 10,252 7,500 2,752 2004 2004 OVER ACTUAL YTD BUDGET (UNDER) 68,053 33,550 34,503 9,970 7,500 2,470 121,322 111,015 10,307 115,986 182,715 (66,729) 10,000 89,900 (79,901) 6,079 22,000 (15,922) 0 197,067 241,765 (44,698) 200,087 245,765 (45,678) C J CI 2005 MUNICIPAL BUDGET SEMI ANNUAL BUDGET COMPARISON JANUARY 1, 2005 - DECEMBER 31, 2005' UNADJUSTED PROJECTED 2005 2005 OVER 2004 2004 OVER ACTUAL ACTUAL TO WE YTD BUDGET (UNDER) YTD BUDGET (UNDER) Land Resale 400 Sale of Goods & Services - - 500 Other Revenue Own Sources - - 700 Uncond Grants fm Other Govts - - 800 Cond Grants fm Other Govts - - 900 Other Revenue 0 Recreation 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Uncond Grants fm Other Govts 800 Cond Grants fm Other Govts 900 Other Revenue Fiscal Services 900 Other Revenue TOTAL REVENUES 19,373 10,500 8,873 11,530 10,000 1,530 8,800 8,800 - 8,800 8,800 - 40,000 40,000 0 68,173 59,300 8,873 20,330 18,800 1,530 EXPENDITURES Requisitions School Foundation Golden Hills Lodge Administrative 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Govts 500 Supplies & Utilities 700 Transfer Payments 800 Financial Services 900 Other Transactions Legislative 100 Salaries, Wages & Benefits 200 Contracted & General Services 500 Supplies & Utilities Assessment 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Govts 500 Supplies & Utilities 700 Transfer Payments Fire Protection 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Govts 500 Supplies & Utilities 700 Transfer Payments Disaster/Ambulance 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purc fm Other Govts-Dispatch 500 Supplies & Utilities 700 Transfer Payments Enforcement 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Govts 500 Supplies & Utilities 700 Transfer Payments 627,300 (627,300) 835,211 15,593,789 16,318,649 (724,860) 15,915,789 15,980,555 (64,766) 4,102,624 4,108,707 (6,083) 4,108,504 4,108,707 (203) 11,270 11,250 20 18,916 18,916 0 0 4,113,894 4,119,957 (6,063) 4,127,420 4,127,623 (203) 139,147 149,000 (9,853) 128,360 148,000 (19,640) 48,478 52,500 (4,022) 43,591 62,700 (19,109) 2,532 500 2,032 2,616 500 2,116 0 190,157 202,000 (11,843) 174,567 211,200 (36,633) 4,800 435,646 493,070 (57,424) 410,276 460,250 (49,974) 1,500 237,810 297,716 (59,906) 291,960 258,485 33,475 1,418 2,500 (1,082) 2,200 2,500 (300) 1,000 87,253 62,025 25,228 58,431 57,500 931 30,000 217,600 246,300 (28,700) 111,706 71,000 40,706 128 128 1,156 1,156 4,967 30,500 (25,533) 10,160 30,500 (20,340) 37,300 984,821 1,132,111 (147,290) 885,888 880,235 5,653 98,837 115,579 (16,742) 74,236 75,814 (1,578) 30,796 28,388 2,408 37,808 10,400 27,408 33,922 17,500 16,422 8 16,500 (16,492) 1,926 2,000 (74) 2,033 1,700 333 2,000 2,000 51,000 41,000 10,000 0 167,481 165,467 2,014 165,085 145,414 19,671 79,978 90,090 (10,112) 57,375 71,330 (13,955) 81,824 68,500 13,324 166,474 188,250 (21,776) 124,741 125,000 (259) - 23,490 7,500 15,990 1,651 1,000 651 480,248 377,500 102,748 342,430 319,300 23,130 0 790,281 668,590 121,691 567,930 579,880 (11,950) 8,255 6,000 2,255 6,000 (6,000) 17,837 17,837 347,702 347,702 14,247 27,511 (13,264) 25,428 27,511 (2,083) 41,570 41,570 - 180,392 56,586 123,806 115,031 113,278 1,753 0 262,301 90,097 172,204 488,161 146,789 341,372 29,938 46,207 (16,269) 19 19 12,464 1,600 10,864 6,250 16,600 (10,350) 7,289 13,500 (6,211) 9,471 13,500 (4,029) 0 49,691 61,307 (11,616) 15,740 30,100 (14 360) 0 0 2005 MUNICIPAL BUDGET SEMI ANNUAL BUDGET COMPARISON JANUARY 1, 2005 - DECEMBER 31, 2005' UNADJUSTED PROJECTED 2005 2005 OVER 2004 2004 OVER ACTUAL ACTUAL TO VIE YTD BUDGET (UNDER) YTD BUDGET (UNDER) Bridge Inspection 100 Salaries, Wages & Benefits 13,870 28,150 (14,280) 24,947 26,800 (1,853) 200 Contracted & General Services 108,813 210,400 (101,587) 338,117 210,400 127,717 300 Purchases fm Other Govts - - 500 Supplies & Utilities 74,335 8,000 66,335 (346) 8,000 (8,346) 700 Transfer Payments 0 197,018 246,550 (49,532) 362,718 245,200 117,518 Transportation 100 Salaries, Wages & Benefits 15,000 1,646,350 1,751,900 (105,550) 1,489,502 1,606,750 (117,248) 200 Contracted & General Services 637,089 2,896,515 (2,259,426) 3,090,283 3,571,174 (480,891) 300 Purchases fm Other Govts 500 (500) 188 500 (312) 500 Supplies & Utilities 60,000 1,668,159 1,839,000 (170,841) 1,763,697 1,715,000 48,697 700 Transfer Payments 1,493,647 681,000 812,647 816,205 688,800 127,405 75,000 5,445,245 7,168,915 (1,723,670) 7,159,876 7,582,224 (422,348) Water Services 100 Salaries, Wages & Benefits 60,431 22,792 37,639 14,677 21,400 (6,723) • 200 Contracted & General Services 13,792 1,200 12,592 10,537 1,200 9,337 500 Supplies & Utilities 51,935 55,550 (3,615) 45,675 55,550 (9,875) 700 Transfer Payments 798,219 170,000 628,219 110,000 110,000 - 900 Other Transactions 7,311 7,311 1,993 1,993 0 931,689 249,542 682,147 182,882 188,150 (5,268) Sewer Services 100 Salaries, Wages & Benefits 13,774 20,248 (6,474) 13,273 18,800 (5,527) 200 Contracted & General Services 5,783 25,000 (19,217) - 25,000 (25,000) 500 Supplies & Utilities 4,575 55,700 (51,125) 3,098 30,700 (27,602) 700 Transfer Payments - 25,000 25,000 800 Financial Services 0 24,132 100,948 (76,816) 41,371 74,500 (33,129) Garbage Services 100 Salaries, Wages & Benefits 2,200 78,013 81,920 (3,907) 66,746 76,900 (10,154) 200 Contracted & General Services 183,315 358,927 (175,612) 148,599 271,955 (123,356) 300 Purchases fm Other Govts 35,000 - - 500 Supplies & Utilities 18,685 31,800 (13,115) 29,097 38,300 (9,203) 700 Transfer Payments 7,538 5,319 2,219 152,181 15,319 136,862 37,200 287,552 477,966 (190,414) 396,623 402,474 (5,851) FCSS Services 100 Salaries, Wages & Benefits 65,545 68,287 (2,742) 61,036 62,553 (1,517) 200 Contracted & General Services 4,366 5,025 (659) 4,916 5,025 (109) 300 Purchases fm Other Govts - - - 500 Supplies & Utilities 12,419 7,500 4,919 6,290 7,400 (1,110) 700 Transfer Payments 236,860 234,636 2,224 245,269 237,690 7,579 0 319,190 315,448 3,742 317,511 312,668 4,843 Parent Link Centres 100 Salaries, Wages & Benefits 79,559 41,175 38,384 - 200 Contracted & General Services 62,265 11.498 14.800 (3,302) • 300 Purchases fm Other Govts _ 500 Supplies & Utilities 50,000 50,255 57,760 (7,505) - 700 Transfer Payments - _ 112,265 141,313 113,735 27,578 - KCRP 100 Salaries, Wages & Benefits 133,825 142,545 (8,720) 127,045 138,300 (11,255) 200 Contracted & General Services 15600 55,352 57,100 (1,749) 56,935 57,350 (416) 300 Purchases fm Other Govts - - 500 Supplies & Utilities 10013 15,244 9,850 5,394 19,316 9,900 9,416 700 Transfer Payments 2,712 (2,712) 18,324 18,324 25,613 204;420 212,207 (7,787) 221,620 205,550 16,070 Community Building Initiatives 100 Salaries, Wages & Benefits 1,053 1,300 (247) - 200 Contracted & General Services 15,025 21,150 (6,125) - 300 Purchases fm Other Govts - - 500 Supplies & Utilities 7,656 8,000 (344) - 700 Transfer Payments _ 0 23,735 30,450 (6,715) Cemetery Services 100 Salaries, Wages & Benefits 8,072 13,340 (5,268) 10,413 12,700 (2,287) 0 • 2005 MUNICIPAL BUDGET SEMI ANNUAL BUDGET COMPARISON JANUARY 1, 2006 - DECEMBER 31, 2005' UNADJUSTED PROJECTED 2005 2006 OVER 2004 2004 OVER ACTUAL ACTUAL TO YIE YTD BUDGET (UNDER) YTD BUDGET (UNDER) 200 Contracted & General Services 1,785 10,000 (8,215) 10,000 (10,000) 300 Purchases fm Other Govts - - 500 Supplies & Utilities 1,415 200 1,215 40 200 (160) 700 Transfer Payments 14,488 14,488 14,814 14,814 0 25,760 23,540 2,220 25,267 22,900 2,367 Planning Services 100 Salaries, Wages & Benefits 48,474 61,241 (12,767) 56,736 57,135 (399) 200 Contracted & General Services 86,149 67,400 18,749 64,727 86,950 (22,223) 300 Purchases fm Other Govts - - 500 Supplies & Utilities 1,982 18,000 (16,018) 2,143 5,000 (2,857) 700 Transfer Payments 500 500 500 (500) 0 137,105 147,141 (10,036) 123,605 149,585 (25,980) E • 0 2005 MUNICIPAL BUDGET SEMI ANNUAL BUDGET COMPARISON JANUARY 1, 2005 - DECEMBER 31, 2005' UNADJUSTED PROJECTED 2005 2005 OVER 2004 2004 OVER ACTUAL ACTUAL TO Y/E YTD BUDGET (UNDER) YTD BUDGET (UNDER) ASB 100 Salaries, Wages & Benefits 13,000 130,314 117,000 13,314 95,191 113,500 (18,309) 200 Contracted & General Services 26,357 26,500 (143) 18,806 34,700 (15,894) 300 Purchases fm Other Govts - - 400 Special Projects 48,993 48,993 38,745 143,500 (104,755) 500 Supplies & Utilities 5,200 48,870 154,800 (105,930) 71,767 80,800 (9,033) 700 Transfer Payments 49,200 49,200 92,350 18,350 74,000 18,200 303,733 347,500 (43,767) 316,859 390,850 (73,991) Land Resale 200 Contracted & General Services 300 Purchases fm Other Govts 500 Other Transactions 700 Transfer Payments 900 Other Transactions Recreation 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Govts 500 Supplies & Utilities 700 Transfer Payments 900 Other Transactions Fiscal Services 700 Transfer Payments TOTAL EXPENDITURES SURPLUS/(DEFICIT) Estimated Suplus Projection For Securing Long Term Gravel Supply Porjected Bottom Line 38,000 38,000 - - 0 38,000 38,000 218 275 (57) 118 275 (157) 19,993 18,100 1,893 10,307 18,100 (7,793) 13,587 15,900 (2,314) 10,636 15,900 (5,264) 30,000 247,282 233,000 14,282 245,205 245,000 205 8,975 40,000 (31,025) 11,997 11,997 30,000 290,055 307,275 (17,220) 278,262 279,275 (1,013) 1,134,992 1,132,392 2,600 0 w NOTES TO THE READER January 24, 2005 1. Year to date figures are not final number as of statement preparation. 2. Revenues to December 31 were 15.6 million, compared to the budget of 16.3. Projected revenues to year end are $ 835,000. 3. Expenditures to December 31 were 14.9 million, compared to the budget of 16.2 million. Projected expenses to year end are $ 335,000. 4. Estimated surplus projection is $ 1.135 million of which 1.132 million will be set aside for securing long term source of gravel. 5. The projected surplus is $ 2,600. ?AL• 6. Final year end numbers should be compiled and entered into the system by the end of this week. 7. Bank Reconciliation will be presented at the February meeting. Report from Community Savings is as attached. 0 ..4 .Account Summary - MemberDirect® 4JCOMMUN$Tr ./ SAVINGS common sense banking Page 1 of I Account Summary Account: Accounts Account Name AUTHORITY DAILY TRANSACTION 001 BUSINESS BONUS < 1 YR 006 BUSINESS BONUS < 1 YR 008 BUSINESS BONUS < 1 YR 011 BAWESS BONUS < 1 YR 012 BUSINESS BONUS < 1 YR 013 Scheduled Bill Payments To Payee From Account You currently do not have any bill payments scheduled. Scheduled Transfers From Account You currently do not have any transfers scheduled. Balance $1,222,107.00 $1,000,000.00 $2,000,000.00 $1,000,000.00 $7,000,000.00 $1,015,614.05 - Amount To Account Amount A MemberDirect® product. a htt•/www5.memberdirect.net/direct/maimnenu.j sp?inst=/ab/communitysavings&lang=en&action=welc... 1/24/2006 I To: Reeve and Members of Council From: Planning and Development Date: January 24, 2006 Issue Closure of Lane Plan located in Torrington Background At the May 10, 2005 Council meeting, Staff requested that Council authorize Staff to proceed with the above noted lane closure for the lane located between the Fire Hall and Arena in Torrington. Discussion All impacted utility companies have been re-referred, and notification has been carried out through advertising the lane closure. Once First Reading has been completed the closure is sent to the Minister of Transportation for his approval, at which time it returns to Kneehill County for Second and Third Readings. A public hearing has not yet been scheduled for the closure and will need to happen before second reading occurs. Once the road is closed landowners will have the opportunity to apply to subdivide a portion of the roadway in order to consolidate it into their properties. All costs associated with survey of the consolidation of parcels or any other incurred expenses will be at the responsibility of the landowner as previously stated. Recommendation Staff recommends that Council hold first reading for Bylaw 1531 closing the above mentioned lane. Staff also recommends that Council schedule a Public Hearing for the above mentioned lane closure for February 14, 2006 at 10 A.M. Submitted by: • fifer wn 1 ing and Development Officer 0 To: Gene Kiviaho, CAO Reeve Woods Members of Council Date: January 19, 2006 Is From: B. Long Issue: Request from Town of Drumheller for a letter indicating the County's support of their bid to host the 2010 Alberta Winter Games Background: The Town of Drumheller has advised that staging this event will only be possible with the support and cooperation of their surrounding neighbours and businesses, in the form of volunteers and the use of sporting facilities. The proposal will be called the Big Country Winter Games, and the Management Committee would be comprised of representatives from all areas of the Big Country. A copy of the letter of request has been attached. Financial Implications: None at this time Recommendation: That Council approve Kneehill County providing a Letter of Support, in principle, to the Town of Drumheller, for its bid to host the 2010 Alberta Winter Games. &?"O Barb Long 0 Is TO: Gene Kiviaho Reeve Woods Members of Council FROM: Rob Mayhew DATE: January 19, 2006 Issue: Glen Rieger, Mayor of the Village of Acme asking if Kneehill County has any interest in buying or using a waterline that was previously used for transportation of water from the wells to the Village of Acme. Background Received a copy of a letter addressed to Village of Acme from Rancher's Beef. (attached) Glen Rieger, Mayor of Acme, would like to know if Kneehill County has any interest in using or buying this waterline. Discussion At present Kneehill County is in the process of the preliminary engineering of the entire Water Service Area network. When the preliminary engineering is completed Kneehill County will have a better idea of reservoir and line locations and if the existing line would be beneficial to the system. The Mayor of the Village of Acme has been responded to by Gene Kiviaho, CAO. Financial Implications Unknown Recommend ion That Council receive this as information. Rog 1V yhef n Kiviaho Public Works Superintendent C 0 To: Gene Kiviaho Reeve Woods Members of Council Date: January 19, 2006 From: Barb Long Issue: Ratepayer Meetings for 2006 Background: Previous ratepayer meetings have been held as follows: . Feb. 25, 2003 Mar. 4, 2003 Feb. 24, 2004 Mar. 16, 2004 Mar. 22, 2005 Apr. 12, 2005 Trochu Acme Swalwell Torrington Three Hills Linden Discussion: A priority of Kneehill County Council has been to be accessible to ratepayers in order to exchange information with respect to new, pending, and implemented decisions and initiatives. Council has established locations and a format that has been well received by the ratepayers. In keeping with this model Council is requested to consider ratepayer meetings in 2006. Given that ratepayer meetings have been held at the above locations it is suggested that Council consider the following dates and venues: • Tuesday, Mar. 14, 2006 Wimborne Community Centre • Thursday, Mar. 16, 2006 Huxley Community Centre I have confirmed the availability of the above facilities and they have been tentatively booked. Recommendation: Council decision 0 , 9 'VI B. Long F- To: Gene Kiviaho, CAO Reeve Woods Members of Council From: Barb Long 0 Date: January 17, 2006 Issue: Participation in the Q91 Community Booster for 2006 Background: In 2005 Kneehill County participated in the Q91 Community Booster Program for a cost of $ 1,155.60, including GST. This program provided one, fifteen second commercial daily, Monday through Friday, with a choice of 5-6 themes. The County ran the following commercials: Jan to April 2005- Basic Ad, K.C. great place to live; May 24th - June 2005 graduation congratulations; July - October 2005 summer fire safety; November & December2005, basic ad. As well as participating in the Community Booster Program, a Christmas greeting giving 20 - 15 second time slots was purchased for the cost of $319.93. Financial Implications: • The total payable to Q91 in 2005 was $1475.53. The cost for 2006 has been provided in the presentation by John Oostra. Recommendation: Council decision B. Long 0 TO: Gene Kiviaho Reeve Woods Members of Council From: Lavinia Henderson Date: January 19, 2006 Issue: Records Disposition Bylaw No. 1530 Background: The Municipal Government Act provides the authority for the destruction of municipal records by bylaw. Bylaw No. 1409 was passed in September 1999 using a schedule of retention model provided by Municipal Affairs. Discussion: Municipal Affairs has since updated the schedule to reflect the changing times. A review of the document indicated that the County could improve its bylaw by providing for clearer time frames on many more documents which would ultimately provide for more space in the vaults and archival area. It would also allow for a more streamlined approach for staff when handling FOIP requests. Scanning of some of the material will occur due to the nature of the documents (certain assessment records and some payroll items are flagged, as are development permit files). Comparisons ® to other municipalities and Management Team input were a part of the review process. Recommendation: That Council gives first reading to Bylaw No. 1530. vinia Henderson Director, Financial Services L? u BYLAW NO. 1530 A BYLAW OF THE MUNICIPALITY OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, RESPECTING THE DESTRUCTION AND RETENTION OF CORPORATE RECORDS. WHEREAS, pursuant to the Municipal Government Act, RSA 2000, Chapter M- 26, as amended, a council may authorize the destruction of the original bylaws and minutes of council meetings if the originals have been recorded on microfiche or on another system that will enable copies of the originals to be made, and WHEREAS, a council may pass a bylaw respecting the destruction of other records and documents of the municipality, and WHEREAS, a, bylaw passed respecting the destruction of other records and documents of the municipality must provide that if an individual's personal information will be used by the municipality to make a decision that directly affects the individual, the municipality must retain the personal information for at least one year after using it so that the individual has a reasonable opportunity to obtain access to it, and WHEREAS. Council of the municipality of Kneehill County deems it appropriate to provide for the destruction of corporate records of the municipality. NOW THEREFORE the Council of the municipality of Kneehill County, in the Province of Alberta, duly assembled hereby enacts as follows: PART I: TITLE 1. This Bylaw shall be cited as the Records Disposition Bylaw. PART II: DEFINITIONS a) "Act" means the Municipal Government Act, RSA 2000, Chapter M-26, as amended. b) "CAO" means the person appointed as the Chief Administrative Officer of the municipality of Kneehill County, and includes any person who holds the position of Chief Administrative Officer in an acting capacity. c) "Council" means the Council of the municipality of Kneehill County. d) "Disposition" means the disposal of records via destruction or transfer of Record of enduring value to Archives. e). "Municipality" means the municipality of Kneehill County and includes any board, committee, commission, panel, agency or corporation that is created or owned by the municipality of Kneehill County. f) "Record" means the expression of information in a form which is documented regardless of physical mode or medium, which is organized in a logical grouping of basic belements, and which constitutes evidence of the business of the municipality of Kneehill County. g) "Retention Period" means the timetable that identifies the Retention Period during which a Record must be retained before i Disposition, and is set forth in schedule "A" attached to and forming part of this bylaw. PART III: APPLICATION 3. All Records of the municipality are to be scheduled for retention. The minimum 'Retention Period for a Record shall be based upon the Retention Schedule timetable as set forth in Schedule "A" which is attached and forms a part of this bylaw. 4. The CAO or designate is authorized to destroy such Records that have reached their required Retention Period. 5. Any Record scheduled for destruction shall be inventoried and the inventory listing will be filed for permanent retention. 6. A statutory declaration will be signed by the CAO or designate confirming the destruction of any Record with this declaration to be retained with the inventory listing and filed for permanent retention. PART IV: ENACTMENT 7. This bylaw shall come into full force and effect on the final day of passing. PART V: REPEAL 8. That Records Disposition Bylaw No. 1409 is hereby repealed effective the final day of passing of Records Disposition Bylaw No. 1530. 11 4 fly-Law No.1530 SCHEDULE "A" The retention period is identified by "P" (Permanent Retention) or expressed by a figure in years, or other specific co mments such as "until superseded" or "upon replacement", etc. 1. egend: "LAEA" Local Authorities Election Act, "0" Obsolete, "P" Permanent Retention, "S" uperseded 'SUBJECT DESCRIPTION RETENTION PERIOD Accounting Working Papers 7 Inventory 7 Administration Reports (not part of minutes) 7 As Per Legislation 12 i 1.dvertising General 2 As per Legislation 12 As Part of minutes P Agenda Administration Staff Copies I month After adoption of applicable minutes Copies I month Rough Minutes lmonth after adoption of applicable minutes ligreements General 10 S/O Development 10 S/0 Major Legal 20 S/O Minor Legal 10 S/O Annexations Correspondence 7 Final Order P ?4nnual Reports All Reports 7 ® Aypplications Site Plan approval 2 Subdivision (after final approval) P Zoning amendment 12 Appointments Other than those in minutes 3 Architect/Engineering As Built Drawings P Files 15 assessment Rolls P Assessment Review Board (minutes) P Assessment Review Board Work File 5 MGB 7 Field Records 10 S/0 Assets Permanent. Files R d f S l P ecor s o urp us 7 Emk Deposit.Books 7 Deposit Slips 7 Memos (debit & credit) 7 1 • 0 0 0 Reconciliations 7 Statements 7 1? oards/Committees Internal Minutes 1 External Minutes 1 Authority & Structure 7S/O Routine Correspondence 7 Tape Recording-Hearings After initial appeal period has expired 30days with no appeal. After all other levels of appeal periods 30days have expired with no appeal. Budgets Final Capital (in minutes) P Final Operating (in minutes) P Department Capital 7 Department Operating 7 Estimates/Working Papers 7 Ay-Laws All P Census Reports 10 Computerized Files E-mails: Transitory immediate deletion Non-Transitory upon printing Other Files: Transitory immediate deletion Non-Transitory upon printing Accounting Files deletion two years after year-end backup Back-ups: General Records immediately after latest backup Accounting Records P C Dmpensation Records 7 C :)ntracts Files (upon completion) 15 Forms (Public Works) 12 Major Legal 12 S/O Minor L egal 7 S/O C arrespondence General 7 Historical P Policy 7 after expiration Register (Mail Distribution) 7 Costing Records - 7 Council Minutes P Court Cases 7 S/O L?,,-bentures Debentures and Coupons (Paid upon maturity) P Register P Summaries 7 S/O Working papers 7 S/O E 1,eds Equipment P 2 • • O N E 0 LL I; esign Estimates 3 Files 7 S/O Destroyed estroyed Records Index P Distribution Sheets County: Equipment 7 Labour 7 Material 7 Vehicle 7 Contractor: Equipment 12 from date of contract completion Labour 12 from date of contract completion Material 12 from date of contract completion Vehicle 12 from date of contract I rainage Records Drawings P Intersection Elections All Documentation Relating to as per LAEA Enforcement Animal Control 7 Tickets 7 Employee Benefits A.H.C., Group Benefits 10 W.C.B. Claims P Employees Job Applications (hired) P Job Applications (not hired) 6 mos Part Time Employees (after end of employment) 12 Job Descriptions 12 S/O Oaths of Office P Personnel File P Expropriation All Correspondence P Financial Statements Interim 10 Working Papers 3 Final P Fire Apparatus Files (after disposition) 2 Fire Incident Reports 12 General Correspondence 12 Station Log Books 12 Permits 10 Franchises P F. el Tickets 1 General Ledger P Journal P Graveyard Records P 3 • 9 t 9 I:.ealth and Safety Education Program P Incident Reports 12 from date document originates Inspection Reports P Material Safety Data Sheets S Safety Reports P Ii r.come Tax Deductions 12 TD 1 forms S T4 Slips P T4 Summaries 7 I: - Lquiries From the Public 3 I:-.surance Claims 7 after Settlement/O General Records 5 after expiration I: :.vestment Files Cash Pa ment 7 7 y J : urnals General Ledger P Land Appraisals (general) 1 after sold Appraisals (tax recovery) P Files P Surveys P L and Titles Certificate of Title P Instruments P Caveats 12 Leases 12 after Easements expiration Releases P Indemnity Contracts P • Ledgers General P Subsidiary 7 Tax 7 Utility 7 Accounts Payable 7 Accounts Receivable 7 Cash Receipts 7 Costing 7 Payroll 60 Legal Opinions 12 Proceedings 12 Legislation Acts (after superceded) 1 Licenses Applications 3 is Business (after expired) 7 Duplicate Dog 3 Literature 2 Local Improvements Appeals (after debenture Finished) 12 4 0 • • Maps T faintenance Reports Monthly Reports P,lortgage Lists P lunicipal Affairs Museum Ii otification 4 rganization Packing Slips Payroll P+;rmits F rsticides Pesticides PE;titions P1 iotos Decisions (after debenture Finished) Notices (after debenture Finished) Records General Correspondence Base (original) Contour Road Sewage Treatment Plant/Lagoon Water Treatment Plant Annual Reports (Corporate Review) All Correspondence Name Changes Structure and Records Bonuses and Commissions Car Allowance Sheets Garnishees Individual Earnings Records Rough Sheets Time Cards Time Distribution Sheets Time Sheets - Daily - Overtime - Weekly E.I. Records Development Building Electrical Plumbing Gas Fire Oversize Load Safety Codes Sales and Application Records Pesticide Sales Application Records Aerial Employee 12 12 P 12 P P 12 12 12 12 1 7 P 5 P 2 12 12 12 60 1 5 5 5 5 5 5 75 10 10 10 10 10 7 5 As per AB Environment Pesticide Regulations 5 5 12 P Immediate after 5 i • F Lans Official or Designate Official or Designate (Amendments) Subdivision F )licy P -ess Releases & Declarations F -oduction Control Records F -ogress Reports Project Project Under Contract (Final Payment) • Project Applications T ) Province Property Files (excluding leases) P;-osecution All Publications Local Reports Newspapers/Magazines Purchase of Land Purchase Orders Copies Duplicate Paid R ral Estate Supporting Files Receptions & Special Events Historic Non Historic Removal Orders Buildings, etc. R 1-ports Accident Accident Statistics Field Building Fire Emergency Running Fire Marshall's Fire Prevention Inspection Fire Truck Inspection Tour Vehicle Accident Statistical Analysis Employment Ends P P P 10 after S/O 7 3 12 after project completion 12 after project completion 7 P 7 from file closure 3 1 P 7 7 7 P P 3 12After Removal 12 10 10 P 12 12 P 12 from disposal date 10 10 10 6 0 r: I;eports & Records Administration (as part of minutes) P Administration Other 7 Annual P F.esolutions Minutes P Re-Zoning Applications and Paperwork 75 Sale of Land All Sales P F.aad Construction Records (after completion) P Closing 12 Dedication 12 Widening 12 S,,-wage Analysis Records (effluent) 25 S1:op Orders Under Planning Act 20 S ireet Lighting Area Maps P Sign Inventory Register P Subdivision After Final Approval 12 Paper 12 Electronic P S urveys Internal 12 External 12 T x Rolls P Mortgage File P Certificates 2 Ti .x Recovery Records (all) P Tr xes Assistance Adjustments (HOTO etc) 7 Final Billing (tax notice) 10 Rolls P Sale Deeds P T:.rmination Employees P T,,nders Files 12 Successful 10 Purchase quotations 10 Unsuccessful 2 T.ckets Admission 3 Paid 3 Traffic Lights Streets 7S/O T::aining & Development Files 5 Transitory Record: Telephone Messages 7 Routing Slips 1 Opened Envelops(Postmarked) 7 Memos 7 Notes 7 Voice Messages - Written Immediate 7 i 0 • Electronic Messages - Printed Immediate Trial Balances Monthly 7 Year End 7 Truck Hire Summaries 3 Time Reports 3 Vehicle Records 1 after vehicle disposal Vendors 10 `grits General Correspondence 7 I }Jork Orders 12 ? Jeed Control Reports 1 until updated Work Diaries Yearly 12 Water Accounts 12 Analysis Records 25 Meter Books 7 Zoning By-Laws P By-Law Enforcement 5 8 S? U CO) 00 M -14 cE D) 0 (a CO) z od .x Z- cc cc .Q o Lj a Q c6 - - N 0 t? r - z O _ O ? O O Co C C O 0 Q Q•- O- U 0 V 2 ° o _ V 2 0 LL W LL ? JJ W U Li Z Li C c c c c' o z 0 a) 0 0 m (D 0 EL o cc 3 L- t0 c0 , a) N m -p > L- = CD 0 0) +, v0- N 3 to U O p C N C- E < c .?+ N t0 d .? CO) c6 p 0 m o 5-4- W to co O V N (3) C U c C a) 5-a O Y ""' B Q c N o co m O` > C Q O U) C c) LO O 0.0 C O U O a > O O O 'O N Q •V •N C M U :R cu - J c0 O+' U? O v cN 1- O rnO m O 61 U 0o:3 :3 c`) =o?? ?Za E 3 -c ' Z .oa ? c CO a) (n 0) (O-7_ 0 0 O> . O O` w O Z < L Q w a m c0 E c0 fl. ti 0 N cn cc " cc Z ?_ ¢ i a) O E c 0 Z cD O 0) m> O .? c0 = U m N C) .C L O O (p O a, Q N CO J O f0 C O N c0 10 0 2 Q U a) C C 0 N O j r- E cc 0 L N E O V 0.9 "t a) N "O C> 0 c` S c0 cc m i = C -0 .0 C Q N 7 cc? c Co a .E ?m ccQHU2 o co?? cc0 E 06 06 06 co 0 C O C LUL W D Z ?E ?? c w 2 N CL, N Q O LLU 0 L > > 1 c0 ` 0 C 0 - E C Q fL0 7 Q N QH Q < LL Q Y w co ?- o 1 -0 w V C Y Y c `' _ O Y• Z w C fl O E o !1i ;a .U 4- A C V L? U L O J to U C C CL 0 W L j w Y C) LL • - z J -I W Q C ( O cu 06 r-• O M ?+ CO) N L C G) L t G) 2 O y w V Q .? G) N t cc E o -0 o a) M -- CL °r m:t:: L CD (D 4c U) M V! 1) H..=, -oiz O .- L C E G) CD N 0 C W fro. ° C ca O a L() C° ca y I. o y.?f CO aoC T.).5 c (D Cl v rno D a m IQ,-) V- to • 1) Mm n(Da) co ° 0 w ?`°oo?y mm?M ;,m 0- -0J > a° _ * 'U ~ 7 ° jc V Z 4) 0 3) _ °) a m Lt N N I "= Cc u .9 _0 O 0)0 u C 7? N O? 0 ;r" W L) .. Y 'O Z ?lid°'p) a+ W'vMa Eo0`pU) m °L a c, CL ° U (D ° ° 20) -0 C O o`° 0a; (L; cG))N"° -?.°r0 4- .0 L(0 >% 0 (j) LL c.) m -ca 0 U Y.. y y JEc try L 'p N kiLcy) a QaCD Z > c Z jI LLJ 4- LL li q) F- CL C 3 ° m w 7 -0 1 0 r O 0 W W 0 W 0 z O (/) I.L O 0 z 0 J_ W m `?- < 0 W -,e 0 a) Y ` N U 1 Y C O U 0 0 U (j) Q. = U O o a1 U Cl Y - 0 Q m U 7° o 0 0 0 DU c -0 '0 m CL a) a) a a . D _ . U a) 0 0 - 0 0 ® >, L Y O I L dJ 0 Y p) ° ° U 0 _ C a) .p c Q U 0 m ` -i cc U c (a F a U) a) O Mc a) 00) M 00 0 CU -0 s Co C ca 0 (a C 0 0 0 ca ...+ `O U ca (a tL U) co a) 0 a) 3 °. y= O (a U) C "- m v) C ca tai °oo °m r, ? aio>W m 2o .OE0"r+ / a)+.¢ a) c _U 0) 0) m O U fAN CL IT 0 C L O O O cc a V O >% _-0 W (/) a) (o H O n a) co o a Q. Q .Q N° U C L Q ? +. 0 ° r Lo LL Co a) D 0 CU -0 0 m CY C-4 0) L c 0 O"C 2m O ~ O? N? ?Q- O C O O C 0 W C 0 i 7 C (3 C c U N> U a CD M 'p) O --o cc r- CO .a) 0) 0 U +' 2 `) Cc Co W 0 Fn= O Cc >,`-'a E O Q O O 0 <:3 a) O j O 0) E CN co .Q CO a) N 0 N O 0 O r D j N 6i -O o o U C 0 ... N 4 ° m a? cc O C >, Cc r 'O T) CL 0 O 'O 4 j a) ? 1 m U > co p 4) (a Q- 2 v "W" a) a) o 0. 2 0 a) c 0 > 0 0 0 (a to U-0 0 0 O i.L 2 N >, (o c d a c u W E c= C ® U O E 0 U C c LL 0 0 O 0 W (D a) (v Q V 0 Q a -lid a) m LLz > co U O 0 tea) cc a) O 2 (/) .U ° Q U U • }. V N 0) U CO 2 (D C •L L Q c`u 3 > (% Z2 Q Q? U ) m QUL L (0 (0 W 0 C (a 7 cc in .:, 0 • ai a u) C O oo M c Q. d W an 0. rn° Y L o_ ,? 5 o c i- c o Q z O 42 V C O V c > c4 L U c c) o o ( a) 0 O - I , 9 LP 4- O ° a S ' c >,, D - N LL N _ c CO) CL C ) 0 _ U L O -.7 . Um a D ?LL Li. I.I. ? W r U Ll Z W Y- 0 Z 0 U) p I--- Z Z) 0 0 J J_ w W Y e c C c c c 0 LL C0 0 C0 O y CD 0 '0o co) 01 C y .C ;_r 3 O C w t v t Q C C ? C a? as ?¢3?o4ioE?? CL M t) y N C aLi t .0 O t 4 W O t 4) 4h, 0 4) 0 +r L O O O as L ,` C O .2 y 3 H w - , O w L O 0 0 0) .- V - c ° U) c U) 0 0 0 o U. ?. m w C O o co O v) Q. D cu c Q -0 0 :3 4, ° E c) 0 ° Q- c 5o u1 c`a aic= -° 0 c ?Y U C0 Co O -0 0 0) O Q L 0 -0 V N 0 n 3 co ' U V 0 U E Ls) 0 3 O w N N 0 co N 0 a) N co N ) ° U > 4) ` Q -0 M - N ? Q • W- Lo o .. UY. . _o > 0 c 00N ? c U) a) C ns 0) u) -0 U) >' . >Ec)a? °,c°c ? cO?•5rn J 0 Q U) 0 ? lM U . a) 2 0 0 E ? as E U Q a) > C13 _ Z° U C a? c c o - ca E0 ui m .C o t: o ? U) o co ° Q- O a) (1) U- co 0 - ° w ns 0 T- -0 c °0 Cl) 0 +r .V C 0 U a) (L) E j oo N 75 > ) U) 0 ? >0 N c a < (0 9 C 7 E 0 1 Z U) W -a (D Q 4= m - al 0 +- N O C c z ? N a U) m _ 0i 0 -a N 'a a G) 'a a) -D U) U 2 o o o a a Uri a a U a 0 U o. N 0 0 0 U 0 0 0 0 0 W 0 W W U Ll T W C0 0 w J J - J J Q 1 ? U) Z L oo E c U) 3 c a) O U-) N co) .0 M 0 " C 0 00 0 0) 0 a _ U) N - C M V c 0 +,-0 = 0°a «- m U HULL U) N C 7 U N c p C U) 3 O ca O O t3 L Q N 0 0 ) 75 0 W -4 `Q C U ??? O c v o C5 -j O a- B U c % ?cL - c m e ? 4- LL ca p, - 0 0 0 a. 3 O m 0 ca co I L 0 jL Q ca U- N - r O 0 U) p c U Gj ao 0 J EA (A c) > .C U 7 p .. 0 w . m ;a c p U E - n 0 It -0 .0 0 m y T-J V 3. 0 02 U? >. 0 0 U) ? L a m o N c L.. n L. U) C:3 0 0 >" 0 U) 0 o Q 0 E a) O U O d N U) CD U U) C N 0 M` c 3 O • L O> m N. c a) c H 0 ~ v o Q ? ? °? ?w?a c c am ° c Z co (L) 2" - m c a) 0 s U ) LL . c c .0 2 5 .0 C O o 2 co D 10.(1) O N o D 3 a) ,? C C C L O C - V . ca. V L O .C ca . c O ... m co 'C 0.3 0 0. D j O a 0 fl. 5 O N O ?- co C C) c o a -p L p C U) D U U) 0 p C 5 0 0 0 N M Q N - f0 U C ._ . C Q~ = U M C U U Q J 1 W c N U) a o Z :1 a o ° o 2 0 a) 0- Li cc N w -) - c c ns E U CL m Q Q 0 0 0 Q C U) 0 0 J U >, Z •+ i U U U C O ix m c c U W a m 0 O D U Q m a CO r U) (D _C < X co Y c ¢ 0 T s < Q IL U) QaILz ? > co co W t-• c c0 c c4 7 7 C N T- M r ri • c 0 z ° E ca rn -a U) a Y ?f o c 0) Q v 0 0 z cn a 0 0 :3 0 d ii W c U Q o o a) w ,? 0 0 v a ° ° c a s ) -a N N Nm O O E LL oe?o'? '? 0 0 V> 0 ° c c o u W Li > W jr ? 0 V E z ? o c rn a) c c ? v) 0 , - > >a N = W 0 o a Z (0 mr 0) %M 0 O O C C C i t N ° O r^ fA > O O M -0 0 00 0 °-' m Q U) CC O 44 q C U LN a e ti a) f/) y 0 a V. O) O U .A CD M E 0 - _ O L N N ?" 2 3 Y .? ` W 00 'U p N of 0 y 0 0 con- ) . ` (n D V O- C r- C O L C a w 0 U) E ca 0 .C c CO - o a) w Y U) 0 () - 'i o w m m m w 0 u 0) 0 0-00 E N o w y 'D CX (a N m m c _lc •C a: c c c a) } eoa -0t O 0 W u) co Q.-.a cW o c U) m %. to 0 it to -0 , a) > CO ova •C as 0 t > .4 0 ° c 3 0- co 0> 0 o a? co (D E m o E a m z a) m o o m c o o V a) 0 o fl. () O () m .2 U) Q LL C7 y C O •C .Q N s 0 LL 0) N 0 Q CO c w fn I c w M = m v) c n 2 LL :3 Z c U = ° O 'C O O is LU E 5 N 00) L 0 ¢ o p¢ E¢ s 0 a 0 a°)i 0 o¢0 o 0 U-. •2 itU' 3c°'a4c a N >Qo H > O))< < av) 0 W H cc 7 S • a? V L (1) z N •3 3 w Y Q, c .) m ca Q p . 'c z a) C O C J O co 0 C - ?C C - O Qa O O 0 CO) p p E2 o U > Q a- Q. O N U U O r fA T (1) > C C U N o Q. Q. 0 0 0 a) a a L U U U U U t,= U U W o W • V L Y N Z C a C C ' Y C W U? C0 (D 0 0 Q (9 .0C Z m cc CO) c M ca. LL Q. ca o C m O 0 ° m C W c` O c Q. (D ?= aci CO) :L' m M ca .2 20 OD 0 r- E 4) CL CO) D Cc D) o f E c>=_ c`a o ° Q ?? > [- CL 0 cn ° Z6 O D y ca V 2 J ° 5 5 >O N Q=, v C C M C Q 4 o NEA a '? D) 4) o 1C) ?? v ca'o L oZ c 3 E N (D t- C C N > V- Q N p 2 J () LL ca u C= V- D O C Cfl Cl ) ( ca L2'? r- w NLO 0 r !E 0 U E in V J O O O Q _ p - a 0 C M Q O C (? o p'~N No 4.. O N 7 C? ca- fl. ? = W OM Z c N N O N C >>co 5 y N .0 y O,- CO) cc (a L- -C C v) M co A O O 0 .7, 0 O V >QaQa r- o> a)OQV o° :c 3oca p p 0 m a? m c v c \m -p?w /? c w U U U i N N +?. Q N 40 > U 3 .? C (0 (5 CL p O 0 0 3: U) 0 O c c LL W LL I (L c6 O rn U >? fA Z N U"p Q C w CQm w ° c v ca c? a 0 c wa m .0 U) E - Li Q p 4- CD ?c "O L- > C M LL' , C O U 7 a) ca a) .O C W N fa .O p f0 a) o cc c CO 0 m C 'C (j - aa Q U Yv) <0 Qw0 LL Co Co 0 w c a m m O' 0 OD CF) S • z w Y a H C Z c O H a o O a F- D O - D 13 - W 0 W 0 w W L O w Z LL w ? W Z 0) O 0 a (0 . U) L- M W I c N NN O r L O w O 0 ° U) F- I- Eo Z 0 ?- ? O O cm) Q) L) °c Cl) LL W O . W a u) (a Z n m U) 0 j m 4- ii w F- 0 PENDING BUSINESS ITEMS UPDATED FOR JANUARY 24, 2006 COUNCIL MEETING 2005 ITEM Bylaw #1501 Amendment to Bylaw 1483 (#6-05) Amendment appointing EMS Coordinator, as Director of Disaster Services, and CAO as Deputy Director. Received first reading on March 22, 2005. Jan 06 Greg waiting on KREMA decisions before bringing back to Council. Feb 28/06 Council Meeting agenda. KRWSC Operating Services Agreement (#25-05) is County has verbal agreement for looking after water line treatment and monitoring for one year trial basis. Written agreement still being negotiated. Jan 24/06 Update to Council in information package. Kneehill Regional Emergency Mgmt Agency (#27-05) Council endorsed concept of establishing Regional Emergency Management Agency - all municipalities have endorsed. August 2005 drafted an agreement, waiting for list of resources from each municipality prior to bringing to Council for ratification. Jan/06 G. Harsch advised waiting for KREMA decision Lane Closure (Torrington Plan 4127 EH, Block 1, Lot 10 (#32-05) Planning approved to proceed with lane closure. On January 24/06 Council Meeting agenda. County Road Allowances (#53-05) Issues: Quads accessing private property from AB Trail Net land - Could County fence their road allowances and put up no access signs. Also policy regarding mowing road allowances on gravel roads Construction on County Road Allowances (#61-05) Referred to Administration for a review of current policy. KRWSC Water Supply Agreement (#92-05) To be discussed "in camera" at Jan 24t 2006 meeting. Mt. Vernon Water (#103-05) Request for consideration of County purchasing and operating the waterline. Council authorized engineering report on the waterline - Nov 8/05. On Feb 28th C.M. Agenda for a report to Council Litz Subdivision - Rezoning Request (#107-05) Council refused rezoning request. SDAB scheduled for January 274th, 2006. 01 aPage 1 of 2 P-j (1) M a> (O a? ° G." N p c U 0 0 eo N N O a ' d 4° 1 0 cu . . CD d 0 y m 0 VJ E L M 4-0 3 C/) ` - a) o 0 '0 O L co Ch 3 . ? c G N M ? Obi .0 . a0 . L ; a w tp = 0 - . Cl) ,C ? d 231 a Q _ C s =0 CL a1 O '? C ca oo u = _ N QOM a' j 0 3.? 40 40 to o o 0 O ca .• .? ° C U a C N CO W ca 0) 0 Y) yQ d C N vLN m 0DU) (D co