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HomeMy WebLinkAbout2006-01-10 Council MinutesI KNEEHILL COUNTY COUNCIL MEETING MINUTES January 10, 2006 • PRESENT CALL TO ORDER MINUTES OF THE JANUARY 10, 2006 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE. HILLS; :ALBERTA. ..SY? t 5(t YS + via ,l PRESENT Division No. 4 Murray Woods, Reeve Division No. 5 Vern Crawford, Deputy Reeve Division No. 1 Brian Holsworth, Councillor Division No. 2 Carol Calhoun, Councillor Division No. 3 Jerry Wittstock, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Ken Knievel, Councillor ADMINISTRATION PRESENT: CAO Gene Kiviaho Corporate Services Officer Laurie Watt Planner Jennifer Brown Accounts Payable Clerk Darlene Campbell Recording Secretary Barb Long Reeve Woods in the Chair: Reeve Woods called the meeting to order at 8:35 A.M. AGENDA 2.0 Adoption of Agenda: Additions to the agenda: Under Council and Committee Reports: • 10.1 Kneehill Regional FCSS • 10.2 Drumheller & District Solid Waste Management • 10.3 Agricultural Service Board • 10.4 Kneehill Ambulance Service • 10.5 Rural Transportation Grant Committee Councillor Wittstock moved approval of the agenda, as 1/06 amended. CARRIED • MINUTES 3.0 Approval of the Council Meeting Minutes 2/06 Councillor Crawford moved approval of the December 13, 2005 Council Meeting minutes. CARRIED 3/06 Councillor Knievel moved approval of the December 13, 2005 Public Hearing minutes. CARRIED ACCTS PAYABLE 4.0 Accounts Payable Councillor Hoppins moved approval of the accounts presented for 4/06 payment, as amended. CARRIED 0 5/06 Darlene Campbell left the meeting at 8:40 A.M. Reeve CA KNEEHILL COUNTY COUNCIL MEETING MINUTES January 10, 2006 Councillor Wittstock moved that Council receive the Financial Reports, as presented. CARRIED 6.0 Business Arising from the Minutes 6.1 Redesignation from Agricultural to Industrial (portion of the SE 24-30-26-W4) To be addressed later in the meeting, following the Public Hearing NEW BUSINESS 7.0 New Business 7.1 Participation in Drumheller & District Crime Stoppers Program (report attached and forming part of the minutes) 6/06 Councillor Calhoun moved that Council approve Kneehill County partnering in the Drumheller and District Crime Stoppers Program. CARRIED CORR REPORT 8.0 Correspondence Report (attached and forming part of the minutes) 7/06 Councillor Calhoun moved that Council receive the Correspondence Report. CARRIED Councillor Knievel left the meting at 8:55 A.M. BUS REPORTS 9.0 Pending Business Items Report (attached and forming part of the minutes) 8/06 Councillor Holsworth moved that Council receive the Pending Business Items Report. CARRIED COUNCIL REPTS 10.0 Council and Committee Reports FCSS 10.1 Kneehill Regional FCSS Meeting - verbal report by Councillor Holsworth on the. Organizational and Regular meeting held on November 30, 2005. ' • Organizational meeting held first, no changes to Board. • Next meeting January 12, 2006 • Requested that upon approval of the County's 2006 budget, which includes the 2006 budget for the FCSS, Administration send a letter to the Kneehill Regional FCSS Board advising the FCSS 2006 Budget had been approved. DRUM SOLID WASTE 10.2 Drumheller & District Solid Waste - written report by Councillor Calhoun on the Organizational and Regular Meeting. • Organizational meeting - no changes to Board • Requisition for 2006 - per capita of $22.25 for a total of $118,348.00 for the County • Signed copy of agreement with Alberta Environment received Councillor Knievel reentered the meeting at 9:10 A.M. ASB MEMBER 10.3 Agricultural Service Board Councillor Calhoun moved that Council approve Councillor 9/06 Knievel replacing Councillor Holsworth, for his term as County representative on the Agricultural Service Boar . CA E 2 KNEEHILL COUNTY COUNCIL MEETING MINUTES January 10, 2006 KAS 10.4 Kneehill Ambulance Society - verbal report by Reeve Woods on the annual Christmas party. RTG COMMITTEE 10.5 Rural Transportation Grant Review Committee - Councillor Hoppins updated Council on the decisions of the Rural Transportation Grant Committee, and advised of the next steps that will be taken by the Committee 12.0 In Camera IN CAMERA Councillor Wittstock moved the meeting go in camera to discuss legal and labour issues. 10/06 CARRIED Time: 9:15 A.M. 11/06 Councillor Calhoun moved the meeting back in open session. Time: 10:00 A.M. CARRIED Council reconvened to hear the Public Hearing scheduled for 10:00 • A.M. Public Hearing P.H. - REIMER In attendance for the Public Hearing were Ron Reimer, Tasman Richardson, Judith Richardson, J. Davidson, and Sharon Postans. Councillor Calhoun moved the meeting go out of session to hear 12/06 the Public Hearing scheduled for 10:00 A.M. CARRIED Time: 10:05 A.M. 13/06 Councillor Calhoun moved the meeting back in session. CARRIED Time: 10:30 A.M. OLD BUSINESS 6.0 Business from Previous Meeting Continued REDESIGNATION 6.1 Redesignation from Agricultural to Industrial - portion of SE24-30-26-W4 the S.E. 24-30-26-W4 (report attached and forming part of the minutes) Councillor Hoppins moved first reading of Bylaw 1528, this being a Bylaw to redesignate the 50.0+1- acres of the South East Quarter 14/06 of Section 24, Township 30, Range 26, West of the 4th Meridian (S.E 24-30-26 W4) from Agricultural "A" District to Industrial "I" District. CARRIED No motion for second reading was forthcoming. Ron Reimer, Tasman Richardson, Judith Richardson, J. Davidson, and Sharon Postans left the meeting. Time: 10:40 A.M. • I KNEEHILL COUNTY COUNCIL MEETING MINUTES January 10, 2006 Councillor Holsworth moved the meeting go in camera to further 15/06 discuss the legal and labour issues. CARRIED Time: 10:40 A.M. 16/06 Councillor Hoppins moved the meeting out of in camera. Time: 10:55 A.M. CARRIED Councillor Calhoun moved the need for a year round 75% ban on 17/06 Secondary Highway 836 be referred to Administration for investigation and a report to Council. CARRIED Adjournment ADJOURNMENT Councillor Holsworth moved the meeting be adjourned at 11:10 18/06 A.M.. CARRIED 4 Reeve C O N O a) U C Co C LL U y'A ? a A N 6 O. L .5 cL o N a O I6 o O 0 w a) CL m D O T a) C > M C) L) - m U) C O (0 S :6 V C Q. 0 t N 0 6 W C C U q b a cU6 y g E c - =.: a o U Q rn E a) a) N '- 2 0 0 a) - y A J U ?:Z-Ucuc C011- la U) .2 DC m a) n i 4) u 2' M Ta•? a D.4) a? aa4')._ ') U) 0 a) LO ° U V 0 m y . a 3 .. 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O eh 00 M t0 '0 It U) co LO Ln r pp: • •- N in 64 6% 69,6% 64.,6% 63 Ni 'Ll C C N c u c c m R o 2 m o C < S C < C U u a LJ ?Ua'S cciC) Ln Lo L() LO L() 0 o U o 0 o U - - Y - -. - Y ?- fn M M M (/) U U U U U m U C) C) m U 0 0 U a 0 0 L 0 I BANK RECONCILIATION As at November 30, 2005 0 • • GENERAL ACCOUNT TERM DEPOSIT PAYROLL TAX SALE TOTALS (including ACCOUNT TRUST Master Card) '• _ 3-12-120 3-12-321 3-12-121 3-12-472 GENERAL LEDGER V Beginning of Month Balance 8,520,288.97 6,010,217.00 91,309.12 330.90 14,622,145.99 Monthly Receipts 4,296,307.75 4,296,307.75 ADD: Deposits 8,500,000.00 158,690.88 8,658,690.88 Term Deposits 0.00 Mastercard Deposit Interest Earned 34,754 30 34,754.30 Cancelled Cheques Differences on Cheques SUBTOTAL 12,851,351.02 14,510,217.00 250,000.00 330.90 27,611,898.92 LESS: Payroll 163,196.51 163,196.51 General Cheques 3,635,304.78 3,635,304.78 Utility Bills - Direct Debits 13,552.80 13,552.80 Line of Credit Interest Merchant Machine 39 65 39.65 Returned Cheques/Cancelled Receipts 2,464.52 2,464.52 Term Deposits 8,500,000 00 8,500,000.00 Mastercard Payment 950.97 950.97 Manulife Premiums 17,393.84 17,393.84 Preauthorized Debits 1,200.00 1,200.00 SUBTOTAL 12,170,906.56 0.00 163,196.51 0.00 12,334,103.07 BALANCE, END OF MONTH 680,444.46 14,510,217.00 86,803.49 330.90 15,277,795.85 BANK End of Month Balance 2,804,845.28 14,510,217.00 86,803.49 330.90 17,402,196.67 ADD: Outstanding Deposits 20,597 18 20,597 18 SUBTOTAL 2,825,442.46 14,510,217.00 86,803.49 330.90 17,422,793.85 LESS: Outstanding Cheques 2,144,998.00 2,144,998.00 Outstanding Direct Debits 0.00 Bank Error - Deposit Revenue Telepay Pre-Deposit Outstanding Bank Adjustment SUBTOTAL 2,144,998.00 0.00 2,144,998.00 BOOK BALANCE, END OF MONTH 680,444.46 14,510,217.00 86,803.49 330.90 15,277,795.85 19 of 42 F N 0 0 N r0 0 0 r n n v r cq 00 r± ?? 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T T ?- r N N N N N 0O N 0 i 13000000- 9 11000000- 9000000- ? c c o m 7000000- 0 5000000- 3000000- D 2005 02004 1000000- -1000000- Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Month • 350000, 275000- 200000- 2 i 125000- 0 50000- 2005 Monthly Current Tax Balance Graphically Displayed O/S December 31, 2005 = $ 211,598.38 December 31, 2004 = $ 236,068.61 El 2005 2004 i i -25000- Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Month • 22 of 42 0 Arrears Monthly Tax Balance Graphically Displayed O/S December 31, 2005 = $ 63,037.59 December 31, 2004 = $ 82,282.12 r n Linden North Water Service Area Phase 1 Costs - January 1,2004-December 31, 2005 • • • .6 0? I ra a e Expenditure Types #Actuals ® Budget 23 of 42 Contractor at 75% of budget Engineers, Land Agents and Professional Fees at 87% of budget Land at 100% of budget Miscellaneous no budget was set - spending to date $ 8,347 75 Operations: Wages/Benefits no budget was set - spending to date $ 13,243 70 4500000.. 4000000. 3500000 i r 3000000 . . -a 2.500000- 2000000- 1500000- 1000000- x K . 500000- 0 ' - 0 O°Jce I f ill 0:y Financial Reports: Bank Reconciliation: Receipts of 4.3 million consist mainly of 3 million in taxes received first week of November 3.6 million in cheques processed. Higher than normal for two reasons: a) A/P caught up b) Linden North Contractor invoicing paid 46: Regular cash flow projection conducted, indicated 8.5 million could be invested short term GIC. First draw (1.5 million) on that GIC occurred before New Year. Outstanding Cheques: • Outstanding cheques from between range 18226 - 18351 were issued in last run of Month (November 22) Net Cash Comparison: Balance is approximately $ 700,000 higher in current year compared to prior year 46 Balance in current year compared to 2002 and 2003 is on target at 15.2 million Tax Comparisons: I 4 Current taxes receivable at year end are 10% less than prior year 4 Tax arrears receivable at year end are 23% less than prior year • Change in penalty rate may be a influencing factor in receivable reduction. 24 of 42 • To: Reeve and Members of Council From: Jennifer Brown, Planning and Development Officer Date: January 2, 2006 • Issue Redesignation application and public hearing for SE 24-30-26-W4 Background An application has been submitted by Ron Reimer of RB Reimer Holdings to redesignate a portion of SE 24-30-26-W4 from agricultural to industrial. The purpose of this redesignation is to accommodate for existing industrial buildings associated with Lone Pine Industries. On November 3, 2005 Council scheduled a hearing to allow for a public hearing for this application on December 13, 2005. The proposed amendment was circulated to all landowners within a 1.5 mile radius, along with one notice in the Capital Newspaper. It was then brought to the attention of staff that in this process, 3 of the landowners that were included in the mail out never received their notifications. Upon decision from staff, all landowners within 1.5 miles were re- notified with a new hearing date being presented as January 10, 2006. Ads were run in • the Capital from December 14, 2005 till January 4, 2006, allowing for more than adequate coverage according to the Municipal Government Act. Discussion Planning report with recommendation to be distributed following the Public Hearing. [A lo n I J i er B n a ping and Development Officer 0 25 of 42 0 y3:. r • • TO: Reeve Woods Members of Council From: S/Cst. Will Scott Date: December 23, 2005 Issue: Participation in Drumheller and District Crime Stoppers Background: Drumheller and District Crime Stoppers was developed as a Branch of Calgary Crime Stoppers. The new Crime Stoppers initiative would like to include Kneehill County Discussion: Participation by Kneehill County in this program would be at no cost to the County. Signs may be posted at strategic locations informing the public of the areas participation in the program and how to provide information which may assist law enforcement. Financial Implications: None Recommendation: Council approve Kneehill County to partner in the Drumheller and District Crime Stoppers program. S/Cst. 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'mu r o d COQ' dCN?N O "' y0, 3 C! O N C d d d co co ?mC)wst w ems- 0 N C E d y O O d . Z £ ti v d t L0 Lo 0 0 M M N N 0 Z z Z z z N O N 4)9 PENDING BUSINESS ITEMS UPDATED FOR JANUARY 12, 2006 COUNCIL, 2004 ITEMS Kneehill County Water Strategy (#52-04) - May 11/04 Ongoing - Jan 25 C.M. John VanDoesburg presented draft funding package for Council consideration. Issues being addressed. Council requested administration arrange meeting within the next 3 or 4 weeks for this committee. Meeting held July 13. Meeting requested with Minister Oberg on future funding. Motion (#338/05) - June 14105 - motion for administration to bring to Council a meeting date for the Kneehill Water Strategy Committee. Met first part of August 2005 - waiting for response from Olberg re: funding prior to further discussion. Reeve, Deputy Reeve & CAO met on October 27th with Minister Oberg- received positive feedback regarding funding. Partnering Options of Water Reservoirs (#95-04) - Oct 26/04 Council requested options and possibilities of partnering with urban centres for the building and shared use of water reservoirs. Under review with water strategy. Gene and Rob met with Joanne Weller re: a joint reservoir and the matter will be part of the engineering review for the remaining water service areas. ® 005 ITEMS Bylaw #1501 Amendment to Bylaw 1483 (#6-05) Amendment appointing EMS Coordinaror as Director of Disaster Services, and CAO as Deputy Director. Received first reading on March 22, 2005. Jan 06 Greg waiting on KREMA decisions before bringing back to Council. FCM Resolution - Rail Crossing Safety (#9-05) Resolution to be prepared for September 2005 Director's meeting. Deadline missed, direction needed from Council. KRWSC Operating Services Agreement (#25-05) County has verbal agreement for looking after water line treatment and monitoring for one year trial basis. Written agreement still being negotiated. Three Hills Waste Transfer Site Sorting Depot (#26-05) Administration investigating options for a sorting depot at Three Hills Transfer Site. Discussed at June 28th Committee of the Whole meeting. Waste and recycling is of the • issues being looked at by the Cultural Summit Committee. FILE Kneehill Regional Emergency Mgmt Agency (#27-05) Council endorsed concept of establishing Regional Emergency Management Agency - all municipalities have endorsed. August 2005 drafted an agreement, waiting for list of Page 1 of 2 35 of 42 0 resources from each municipality prior to bringing to Council for ratification. Jan/06 G. Harsch advised waiting for KREMA decision Lane Closure (Torrington Plan 4127 EH, Block 1, Lot 10 (#32-05) Planning approved to proceed with lane closure. On January 24/06 Council Meeting agenda. is GIS Proposal (#34-05) RFP's received & Accurate Assessment chosen to provide service for budgeted amount of $147,000.00. FILE Huxley Community Association (#36-05) Request for County to investigate possibility of upgrading Huxley Sewer System. Estimates obtained. Council decision at Strategic Planning that this was not a priority at this time. FILE Fuel Tax Funding Report (#40-05) Council received report from Finance and referred to the Strategic Planning Session. This is part of the 2006 budget deliberations. FILE County Road Allowances (#53-05) Issues: Quads accessing private property from AB Trail Net land - Could County fence their road allowances and put up no access signs. Also policy regarding mowing road • allowances on gravel roads Construction on County Road Allowances (#61-05) Referred to Administration for a review of current policy. High Throughput Grain Elevators (#67-05) Council approved continuation of MGB appeal. Feb 8/05 being presented before Judge. Joint Emergency Response Centre Request (#77-05) Referred to EMS for report to Strategic Planning. Entice Bridge (#81-05) Referred to Administration for report, then to Strategic Planning. Under review. Part of the 2006 budget deliberations. Mt. Vernon Water (#103-05) Request for consideration of County purchasing and operating the waterline. Council authorized engineering report on the waterline - Nov 8/05. • Page 2 of 2 36 of 42 0