HomeMy WebLinkAbout2006-01-10 Council MinutesI
KNEEHILL COUNTY COUNCIL MEETING MINUTES
January 10, 2006
•
PRESENT
CALL TO ORDER
MINUTES OF THE JANUARY 10, 2006 REGULAR
MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT
THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET,
THREE. HILLS; :ALBERTA.
..SY? t 5(t YS + via ,l
PRESENT Division No. 4 Murray Woods, Reeve
Division No. 5 Vern Crawford, Deputy Reeve
Division No. 1 Brian Holsworth, Councillor
Division No. 2 Carol Calhoun, Councillor
Division No. 3 Jerry Wittstock, Councillor
Division No. 6 Ken Hoppins, Councillor
Division No. 7 Ken Knievel, Councillor
ADMINISTRATION PRESENT:
CAO Gene Kiviaho
Corporate Services Officer Laurie Watt
Planner Jennifer Brown
Accounts Payable Clerk Darlene Campbell
Recording Secretary Barb Long
Reeve Woods in the Chair:
Reeve Woods called the meeting to order at 8:35 A.M.
AGENDA 2.0 Adoption of Agenda:
Additions to the agenda:
Under Council and Committee Reports:
• 10.1 Kneehill Regional FCSS
• 10.2 Drumheller & District Solid Waste Management
• 10.3 Agricultural Service Board
• 10.4 Kneehill Ambulance Service
• 10.5 Rural Transportation Grant Committee
Councillor Wittstock moved approval of the agenda, as
1/06 amended.
CARRIED
•
MINUTES 3.0 Approval of the Council Meeting Minutes
2/06 Councillor Crawford moved approval of the December 13, 2005
Council Meeting minutes.
CARRIED
3/06 Councillor Knievel moved approval of the December 13, 2005
Public Hearing minutes.
CARRIED
ACCTS PAYABLE 4.0 Accounts Payable
Councillor Hoppins moved approval of the accounts presented for
4/06 payment, as amended.
CARRIED
0 5/06
Darlene Campbell left the meeting at 8:40 A.M.
Reeve
CA
KNEEHILL COUNTY COUNCIL MEETING MINUTES
January 10, 2006
Councillor Wittstock moved that Council receive the Financial
Reports, as presented.
CARRIED
6.0 Business Arising from the Minutes
6.1 Redesignation from Agricultural to Industrial (portion of
the SE 24-30-26-W4)
To be addressed later in the meeting, following the Public Hearing
NEW BUSINESS 7.0 New Business
7.1 Participation in Drumheller & District Crime Stoppers
Program (report attached and forming part of the minutes)
6/06 Councillor Calhoun moved that Council approve Kneehill County
partnering in the Drumheller and District Crime Stoppers Program.
CARRIED
CORR REPORT 8.0 Correspondence Report (attached and forming part of the
minutes)
7/06 Councillor Calhoun moved that Council receive the
Correspondence Report.
CARRIED
Councillor Knievel left the meting at 8:55 A.M.
BUS REPORTS 9.0 Pending Business Items Report (attached and
forming part of the minutes)
8/06 Councillor Holsworth moved that Council receive the Pending
Business Items Report.
CARRIED
COUNCIL REPTS 10.0 Council and Committee Reports
FCSS 10.1 Kneehill Regional FCSS Meeting - verbal
report by Councillor Holsworth on the. Organizational and Regular
meeting held on November 30, 2005. '
• Organizational meeting held first, no changes to Board.
• Next meeting January 12, 2006
• Requested that upon approval of the County's 2006 budget,
which includes the 2006 budget for the FCSS,
Administration send a letter to the Kneehill Regional FCSS
Board advising the FCSS 2006 Budget had been approved.
DRUM SOLID WASTE 10.2 Drumheller & District Solid Waste - written report
by Councillor Calhoun on the Organizational and Regular
Meeting.
• Organizational meeting - no changes to Board
• Requisition for 2006 - per capita of $22.25 for a total of
$118,348.00 for the County
• Signed copy of agreement with Alberta Environment
received
Councillor Knievel reentered the meeting at 9:10 A.M.
ASB MEMBER 10.3 Agricultural Service Board
Councillor Calhoun moved that Council approve Councillor
9/06 Knievel replacing Councillor Holsworth, for his term as County
representative on the Agricultural Service Boar .
CA E
2
KNEEHILL COUNTY COUNCIL MEETING MINUTES
January 10, 2006
KAS 10.4 Kneehill Ambulance Society - verbal report by Reeve
Woods on the annual Christmas party.
RTG COMMITTEE 10.5 Rural Transportation Grant Review Committee -
Councillor Hoppins updated Council on the decisions of the Rural
Transportation Grant Committee, and advised of the next steps that
will be taken by the Committee
12.0 In Camera
IN CAMERA Councillor Wittstock moved the meeting go in camera to discuss
legal and labour issues.
10/06 CARRIED
Time: 9:15 A.M.
11/06 Councillor Calhoun moved the meeting back in open session.
Time: 10:00 A.M.
CARRIED
Council reconvened to hear the Public Hearing scheduled for 10:00
• A.M.
Public Hearing
P.H. - REIMER In attendance for the Public Hearing were Ron Reimer, Tasman
Richardson, Judith Richardson, J. Davidson, and Sharon Postans.
Councillor Calhoun moved the meeting go out of session to hear
12/06 the Public Hearing scheduled for 10:00 A.M.
CARRIED
Time: 10:05 A.M.
13/06 Councillor Calhoun moved the meeting back in session.
CARRIED
Time: 10:30 A.M.
OLD BUSINESS 6.0 Business from Previous Meeting Continued
REDESIGNATION 6.1 Redesignation from Agricultural to Industrial - portion of
SE24-30-26-W4 the S.E. 24-30-26-W4 (report attached and forming part of the
minutes)
Councillor Hoppins moved first reading of Bylaw 1528, this being
a Bylaw to redesignate the 50.0+1- acres of the South East Quarter
14/06 of Section 24, Township 30, Range 26, West of the 4th Meridian
(S.E 24-30-26 W4) from Agricultural "A" District to Industrial
"I" District.
CARRIED
No motion for second reading was forthcoming.
Ron Reimer, Tasman Richardson, Judith Richardson, J. Davidson,
and Sharon Postans left the meeting.
Time: 10:40 A.M.
•
I
KNEEHILL COUNTY COUNCIL MEETING MINUTES
January 10, 2006
Councillor Holsworth moved the meeting go in camera to further
15/06 discuss the legal and labour issues.
CARRIED
Time: 10:40 A.M.
16/06 Councillor Hoppins moved the meeting out of in camera.
Time: 10:55 A.M. CARRIED
Councillor Calhoun moved the need for a year round 75% ban on
17/06 Secondary Highway 836 be referred to Administration for
investigation and a report to Council.
CARRIED
Adjournment
ADJOURNMENT Councillor Holsworth moved the meeting be adjourned at 11:10
18/06 A.M..
CARRIED
4
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BANK RECONCILIATION
As at November 30, 2005
0
•
•
GENERAL
ACCOUNT TERM DEPOSIT PAYROLL TAX SALE TOTALS
(including ACCOUNT TRUST
Master Card) '•
_
3-12-120 3-12-321
3-12-121 3-12-472
GENERAL LEDGER
V Beginning of Month Balance 8,520,288.97 6,010,217.00 91,309.12 330.90 14,622,145.99
Monthly Receipts 4,296,307.75 4,296,307.75
ADD: Deposits 8,500,000.00 158,690.88 8,658,690.88
Term Deposits 0.00
Mastercard Deposit
Interest Earned 34,754 30 34,754.30
Cancelled Cheques
Differences on Cheques
SUBTOTAL 12,851,351.02 14,510,217.00 250,000.00 330.90 27,611,898.92
LESS: Payroll 163,196.51 163,196.51
General Cheques 3,635,304.78 3,635,304.78
Utility Bills - Direct Debits 13,552.80 13,552.80
Line of Credit Interest
Merchant Machine 39 65 39.65
Returned Cheques/Cancelled Receipts 2,464.52 2,464.52
Term Deposits 8,500,000 00 8,500,000.00
Mastercard Payment 950.97 950.97
Manulife Premiums 17,393.84 17,393.84
Preauthorized Debits 1,200.00 1,200.00
SUBTOTAL 12,170,906.56 0.00 163,196.51 0.00 12,334,103.07
BALANCE, END OF MONTH 680,444.46 14,510,217.00 86,803.49 330.90 15,277,795.85
BANK
End of Month Balance 2,804,845.28 14,510,217.00 86,803.49 330.90 17,402,196.67
ADD: Outstanding Deposits 20,597 18 20,597 18
SUBTOTAL 2,825,442.46 14,510,217.00 86,803.49 330.90 17,422,793.85
LESS: Outstanding Cheques 2,144,998.00 2,144,998.00
Outstanding Direct Debits 0.00
Bank Error - Deposit Revenue
Telepay Pre-Deposit
Outstanding Bank Adjustment
SUBTOTAL 2,144,998.00 0.00 2,144,998.00
BOOK BALANCE, END OF MONTH 680,444.46 14,510,217.00 86,803.49 330.90 15,277,795.85
19 of 42
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December 31, 2004 = $ 236,068.61
El 2005 2004
i
i
-25000-
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
Month
•
22 of 42
0
Arrears Monthly Tax Balance Graphically Displayed
O/S December 31, 2005 = $ 63,037.59
December 31, 2004 = $ 82,282.12
r n
Linden North Water Service Area Phase 1 Costs - January 1,2004-December 31, 2005
•
•
•
.6 0?
I ra
a e
Expenditure Types
#Actuals
® Budget
23 of 42
Contractor at 75% of budget
Engineers, Land Agents and Professional Fees at 87% of budget
Land at 100% of budget
Miscellaneous no budget was set - spending to date $ 8,347 75
Operations: Wages/Benefits no budget was set - spending to date $ 13,243 70
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Financial Reports:
Bank Reconciliation:
Receipts of 4.3 million consist mainly of 3 million in taxes received first week of
November
3.6 million in cheques processed. Higher than normal for two reasons:
a) A/P caught up
b) Linden North Contractor invoicing paid
46: Regular cash flow projection conducted, indicated 8.5 million could be invested
short term GIC. First draw (1.5 million) on that GIC occurred before New Year.
Outstanding Cheques:
• Outstanding cheques from between range 18226 - 18351 were issued in last run of
Month (November 22)
Net Cash Comparison:
Balance is approximately $ 700,000 higher in current year compared to prior year
46 Balance in current year compared to 2002 and 2003 is on target at 15.2 million
Tax Comparisons: I
4 Current taxes receivable at year end are 10% less than prior year
4 Tax arrears receivable at year end are 23% less than prior year
• Change in penalty rate may be a influencing factor in receivable reduction.
24 of 42
•
To: Reeve and Members of Council
From: Jennifer Brown, Planning and Development Officer
Date: January 2, 2006
• Issue
Redesignation application and public hearing for SE 24-30-26-W4
Background
An application has been submitted by Ron Reimer of RB Reimer Holdings to redesignate
a portion of SE 24-30-26-W4 from agricultural to industrial. The purpose of this
redesignation is to accommodate for existing industrial buildings associated with Lone
Pine Industries. On November 3, 2005 Council scheduled a hearing to allow for a public
hearing for this application on December 13, 2005.
The proposed amendment was circulated to all landowners within a 1.5 mile radius, along
with one notice in the Capital Newspaper. It was then brought to the attention of staff
that in this process, 3 of the landowners that were included in the mail out never received
their notifications. Upon decision from staff, all landowners within 1.5 miles were re-
notified with a new hearing date being presented as January 10, 2006. Ads were run in
• the Capital from December 14, 2005 till January 4, 2006, allowing for more than
adequate coverage according to the Municipal Government Act.
Discussion
Planning report with recommendation to be distributed following the Public Hearing.
[A lo
n I
J
i er B n
a ping and Development Officer
0
25 of 42
0
y3:.
r •
•
TO: Reeve Woods
Members of Council
From: S/Cst. Will Scott
Date: December 23, 2005
Issue: Participation in Drumheller and District Crime Stoppers
Background: Drumheller and District Crime Stoppers was developed as a Branch of Calgary
Crime Stoppers. The new Crime Stoppers initiative would like to include
Kneehill County
Discussion: Participation by Kneehill County in this program would be at no cost to the
County. Signs may be posted at strategic locations informing the public of the
areas participation in the program and how to provide information which may
assist law enforcement.
Financial Implications: None
Recommendation: Council approve Kneehill County to partner in the Drumheller and District
Crime Stoppers program.
S/Cst. William Scott
Kneehill Patrol
Gene Kiviaho
C ief dministrative Officer
26 of 42
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PENDING BUSINESS ITEMS
UPDATED FOR JANUARY 12, 2006 COUNCIL,
2004 ITEMS
Kneehill County Water Strategy (#52-04) - May 11/04
Ongoing - Jan 25 C.M. John VanDoesburg presented draft funding package for Council
consideration. Issues being addressed. Council requested administration arrange meeting
within the next 3 or 4 weeks for this committee. Meeting held July 13. Meeting
requested with Minister Oberg on future funding.
Motion (#338/05) - June 14105 - motion for administration to bring to Council a meeting
date for the Kneehill Water Strategy Committee. Met first part of August 2005 - waiting
for response from Olberg re: funding prior to further discussion. Reeve, Deputy Reeve &
CAO met on October 27th with Minister Oberg- received positive feedback regarding
funding.
Partnering Options of Water Reservoirs (#95-04) - Oct 26/04
Council requested options and possibilities of partnering with urban centres for the
building and shared use of water reservoirs. Under review with water strategy. Gene and
Rob met with Joanne Weller re: a joint reservoir and the matter will be part of the
engineering review for the remaining water service areas.
® 005 ITEMS
Bylaw #1501 Amendment to Bylaw 1483 (#6-05)
Amendment appointing EMS Coordinaror as Director of Disaster Services, and CAO as
Deputy Director. Received first reading on March 22, 2005. Jan 06 Greg waiting on
KREMA decisions before bringing back to Council.
FCM Resolution - Rail Crossing Safety (#9-05)
Resolution to be prepared for September 2005 Director's meeting. Deadline missed,
direction needed from Council.
KRWSC Operating Services Agreement (#25-05)
County has verbal agreement for looking after water line treatment and monitoring for
one year trial basis. Written agreement still being negotiated.
Three Hills Waste Transfer Site Sorting Depot (#26-05)
Administration investigating options for a sorting depot at Three Hills Transfer Site.
Discussed at June 28th Committee of the Whole meeting. Waste and recycling is of the
• issues being looked at by the Cultural Summit Committee. FILE
Kneehill Regional Emergency Mgmt Agency (#27-05)
Council endorsed concept of establishing Regional Emergency Management Agency - all
municipalities have endorsed. August 2005 drafted an agreement, waiting for list of
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resources from each municipality prior to bringing to Council for ratification. Jan/06 G.
Harsch advised waiting for KREMA decision
Lane Closure (Torrington Plan 4127 EH, Block 1, Lot 10 (#32-05)
Planning approved to proceed with lane closure. On January 24/06 Council Meeting
agenda.
is GIS Proposal (#34-05)
RFP's received & Accurate Assessment chosen to provide service for budgeted amount
of $147,000.00. FILE
Huxley Community Association (#36-05)
Request for County to investigate possibility of upgrading Huxley Sewer System.
Estimates obtained. Council decision at Strategic Planning that this was not a priority at
this time. FILE
Fuel Tax Funding Report (#40-05)
Council received report from Finance and referred to the Strategic Planning Session.
This is part of the 2006 budget deliberations. FILE
County Road Allowances (#53-05)
Issues: Quads accessing private property from AB Trail Net land - Could County fence
their road allowances and put up no access signs. Also policy regarding mowing road
• allowances on gravel roads
Construction on County Road Allowances (#61-05)
Referred to Administration for a review of current policy.
High Throughput Grain Elevators (#67-05)
Council approved continuation of MGB appeal. Feb 8/05 being presented before Judge.
Joint Emergency Response Centre Request (#77-05)
Referred to EMS for report to Strategic Planning.
Entice Bridge (#81-05)
Referred to Administration for report, then to Strategic Planning. Under review. Part of
the 2006 budget deliberations.
Mt. Vernon Water (#103-05)
Request for consideration of County purchasing and operating the waterline. Council
authorized engineering report on the waterline - Nov 8/05.
•
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