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HomeMy WebLinkAbout2006-02-27 Council Minutes13.0 Information Package 13.1 Upcoming Dates 13.2 Operations Summary 13.3 County of Lethbridge - Fusarium 13.4 Community Grants Report 13.5 Cosway - Daniel Smith Presenter 13.6 Trochu Special Constable 13.7 Trochu Fire Department 13.8 AB Traffic Safety Pilot Project 13.9 AB Water/Wastewater Partnership Funding • KNEEHILL COUNTY COUNCIL MEETING MINUTES February 27, 2006 40 • 0 PRESENT CALL TO ORDER MINUTES OF THE FEBRUARY 27, 2006 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 4 Murray Woods, Reeve Division No. 5 Vern Crawford, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Ken Knievel, Councillor ABSENT Division No. 1 Brian Holsworth, Councillor Division No. 2 Carol Calhoun, Councillor ADMINISTRATION PRESENT: CAO Gene Kiviaho Operations Director Rob Mayhew Finance Director Lavinia Henderson Corporate Services Officer Laurie Watt Planner Jennifer Brown EMS Coordinator Greg Harsch S/Cst Will Scott Accounts Payable Clerk Darlene Campbell Recording Secretary Barb Long Reeve Woods in the Chair: Reeve Woods called the meeting to order at 8:35 A.M. AGENDA 1.0 Adoption of Agenda: Additions to the agenda: Under New Business: • 6.6 CAAMD&C Zone Meeting Under Council & Committee Reports • 10. 1 Agricultural Service Board Meeting Report Councillor Knievel moved approval of the agenda, as 76/06 amended. CARRIED MINUTES 2.0 Approval of the Council Meeting Minutes 77/06 Councillor Knievel moved approval of the February 14, 2006 Council Meeting minutes. CARRIED 78/06 Councillor Wittstock moved approval of the February 14, 2006 Public Hearing minutes. CARRIED • ACCTS PAYABLE 3.0 Accounts Payable Councillor Crawford moved that Council receive the accounts 79/06 payable listing. l7 A 1-11-1 TT' 7-1 1 GAO KNEEHILL COUNTY COUNCIL MEETING MINUTES February 27, 2006 FINANCIAL RPTS 4.0 Financial Reports (report attached and forming part of the 80/06 minutes Councillor Hoppins moved that Council receive the Financial Reports, as presented. CARRIED . BUS ARISING 5.0 Business Arising from the Minutes 5.1 CAO Announcement Reeve Woods announced the appointment of Kevin Miner as CAO of Kneehill County effective May 1St, 2006, and advised Laurie Watt has been appointed interim CAO, in Gene's absence and during the transition period. BUDGET 5.2 Kneehill County Budget 2006 (report attached and forming part of the minutes) 81/06 Councillor Hoppins moved that Council accept the 2006 Budget as presented, with the following amendments: reduce the projected 2006 surplus by decreasing farmland and residential taxes by $571,934.00; and increasing the provincial education requisition by $400,000.00. CARRIED • 5.3 Bylaw #1533- Amendment to Bylaw #1505 Linden North LINDEN NORTH Phase I Water Service Area Project Special Benefiting Levv BYLAW 1533 Bylaw (report attached and forming part of the minutes) Councillor Crawford moved second reading to Bylaw 82/06 #1533. CARRIED Bylaw #1533 to be presented for third reading following Administration obtaining a legal opinion on building the addition of new parcels into the bylaw. REIMER REZONING 5.4 Redesignation A to I (SE 24-30-26) - Bylaw #1528 (report attached and forming part of the minutes) 83/06 Councillor Crawford moved third reading to Bylaw #1528. CARRIED RATEPAYER 5.5 Annual Ratepayer Meetings (report attached and forming • MEETINGS part of the minutes 84/06 Councillor Knievel moved Council receive the draft agenda for the annual ratepayer meetings. CARRIED 5.6 Construction by Industry on County Road CONSTRUCTION ON Allowances Policy (report attached and forming part of the ROAD ALLOWANCES minutes) Councillor Crawford moved Council receive the draft policy and 85/06 that it be referred to the March 14th, 2006 Council meeting for further discussion and consideration. CARRIED NEW BUSINESS 6.0 New Business FCM CONF 6.1 Federation of Canadian Municipalities (FCM) Conference (report attached and forming art of the A-tinutes) 86/06 Councillor Hoppins moved that Kne '11 ounty sen a Co cil 2 ??/ ?tI? i Al O KNEEHILL COUNTY COUNCIL MEETING MINUTES February 27, 2006 representative and the CAO to the 2006 FCM Conference. CARRIED • Councillor Hoppins moved motion #86/06 be amended to reflect 87/06 that two members of Council plus the CAO be approved to attend the 2006 FCM Conference. CARRIED CAEP ROUNDTABLE 6.2Central Alberta Economic Partnership (CAEP) 2nd Annual MLA Roundtable with Mayors/Reeves/Chiefs in Council (report attached and forming part of the minutes 88/06 Councillor Hoppins moved that the Reeve, and if possible the Deputy Reeve, attend the CAEP MLA Roundtable on March 17, 2006. CARRIED TORR LAND 6.3 Torrington Property Purchase - Adjacent to 110 - 2nd PURCHASE Avenue (report attached and forming part of the minutes) 89/06 Councillor Crawford moved that Council support the County's acquisition of the lands from the Golden Hills Regional School Division and the consolidation of these lands with the adjacent lands owned by Kneehill County for public use as recreational lands for the Hamlet. CARRIED Note: Upon completion of the land purchase the Planning Department will proceed with arrangements for consolidation of the lands and registration with land title as a municipal reserve to help ensure the land use does not change. LI OPERATIONS 6.4 Operations Report (report attached and forming part of REPORT the minutes) Councillor Hoppins moved that Council receive the Operations 90/06 Report. CARRIED STRAT PLANNING 6.5 Strategic Planning Session- Spring 2006 (report attached and forming part of the minutes) 91/06 Councillor Knievel moved that Council direct Administration to secure the Red Deer Lodge for April 7th and 8th for the 2006 Strategic Planning Session for Council, CAO, and the Management Team. CARRIED Note: Council will discuss who will facilitate the session and advise administration. CAAMD&C MTG 6.6 Central Alberta Association of Municipal Districts and Counties (CAAMD&C) Zone Meeting Councillor Hoppins updated Council on the CAAMD&C Zone meeting to be held in Stettler on Friday, March 3'd, 2006 and recommended that as many of Council as possible attend. CARRIED 3 UAU KNEEHILL COUNTY COUNCIL MEETING MINUTES February 27, 2006 CORR REPORT 7.0 Correspondence Report (attached and forming part of the minutes) 92/06 Councillor Hoppins moved that Councillor and Mrs. Knievel HISTORICAL represent Kneehill County at the Kneehill Historical Society SOCIETY annual spring fund raiser. 0 CARRIED 93/06 Councillor Wittstock moved that Council receive the Correspondence Report. CARRIED BUS REPORTS 8.0 Pending Business Items Report (attached and forming part of the minutes) 94/06 Councillor Hoppins moved that Council receive the Pending Business Items Report. CARRIED 9.0 Council Business Summary Report (attached and forming part of the minutes) 95/06 Councillor Wittstock moved that Council receive the Business Summary Report. CARRIED • COUNCIL REPTS 10.0 Council and Committee Reports ASB MEETING 10.1 Agricultural Service Board (ASB) Meeting - verbal report by Councillor Hoppins on the February 22° , 2006 ASB meeting. Reeve's Report: Kneehill Ambulance Society (KAS) - verbal report by Reeve Woods on the Annual General Meeting held on February 21, 2006. Police College RFP - short list to be received by the Town by the end of March. Palliser Regional Planning - attended presentation on services offered by the Palliser Regional Planning Commission. 96/06 Councillor Wittstock moved to receive the Council and Committee reports. CARRIED 0 BUS ARISING 11.0 Business Arising from Council and Committee Reports There was no business arising from the Council and Committee Reports The meeting recessed from 11:45 a.m. until 1:23 p.m. 12.0 In Camera IN CAMERA Councillor Wittstock moved the meeting go in camera to discuss legal issues. 97/06 CARRIED Time: 1:25 p.m. Councillor Crawford left the in camera session from 2:10 p.m. until 2:20 p.m. • Mr. Mayhew, Mrs. Watt, and Mrs. Long at 2:50 p.m. ^ A the in camera session 4 Ree CA KNEEHILL COUNTY COUNCIL MEETING MINUTES February 27, 2006 98/06 Councillor Wittstock moved the meeting back in open session. • 0 Time: 3:34 p.m. CARRIED Gene Kiviaho, CAO, was not present when the meeting reconvened. 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E *11 BANK RECONCILIATION otn ity' As at January 31, 2005 GENERAL ACCOUNT TERM DEPOSIT PAYROLL TAX SALE TOTALS (including ACCOUNT TRUST Master Card) 3-12-120 3-12-321 3-12-121 3-12-472 GENERAL LEDGER Beginning of Month Balance 417,880 36 13,015,614 05 250,000 00 330 90 13,683,825 31 Monthly Receipts 0.00 ADD: Deposits 512,403.65 512,403.65 Term Deposits 1,000,000 00 1,000,000 00 Mastercard Deposit 3,293.15 Interest Earned 10,342.79 10,342.79 Cancelled Cheques 164.29 Differences on Cheques SUBTOTAL 1,944,084.24 13,015,614 05 250,000 00 330 90 15,210,029 19 LESS: Payroll 0.00 General Cheques 1,358,813.56 129,622.77 1,488,436.33 Utility Bills - Direct Debits 17,019 39 17,019.39 Line of Credit Interest Merchant Machine 232.05 232.05 Returned Cheques/Cancelled Receipts 0 00 Term Deposits 1,000,000 00 1,000,000.00 Mastercard Charges 865.85 865.85 Manulife Premiums 17,049 48 17,049 48 Preauthorized Debits 850 00 850 00 SUBTOTAL 1,394,830 33 1,000,000 00 129,622.77 0 00 2,524,453.10 BALANCE, END OF MONTH 549,253.91 12,015,614.05 120,377.23 330.90 12,685,576.09 'BANK End of Month Balance 601,397 38 12,015,614 05 120,377.23 330 90 12,737,719 56 ADD: Outstanding Deposits 2,964.28 2,964.28 SUBTOTAL 604,361 66 12,015,614 05 120,377.23 330 90 12,740,683.84 LESS: Outstanding Cheques 55,107.75 55,107 75 Outstanding Direct Debits 0 00 Bank Error - Deposit Revenue Telepay Pre-Deposit Outstanding Bank Adjustment SUBTOTAL 55,107 75 0 00 55,107 75 BOOK BALANCE, END OF MONTH 549,253.91 12,015,614.05 120,377.23 330.90 12,685,576.09 19 of 71 • N- 0 N Co 0LO 0 0 0 0 (n 00 (0N0h0 M'n O O?O(DMO(D r(prrMCp aO N r C 11, Lf) N . 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O 00 r*- CC) CC) 0 - If) M V I J O 0 a0 N 0 i x ; C6 CO C00 C) CMO 0 N. O) N co 0CD M 0 ,:? In M O N V O M 0) V 0 CO N IO CO I? n a; C5 CA M- N- CA W' C) ( 0) cr) 0) 0) 0_7 0 . 0 0 ...,0 r0 C)) 0) 0) .'.0) 0) ".0) 0) C --C) :O 0 o p o .0 "0. N N. N N N ?N N a O J m N d a 0 u d m 11 53 C.) d r O N • C7 E 5.1 CAO Announcement Verbal Report by Reeve Woods 22 of 71 TO: Gene Kiviaho Reeve woods Members of Council From: Lavinia Henderson/Laurie Watt Date: February 23, 2006 Issue: 2006 Budget Background: The 2006 Budget has been prepared by Administration with Council direction through the Strategic Plan and their Budget deliberation process. Discussion: The Municipal Government Act requires a Council to annually pass an Operating and Capital Budget. Council adopted the 2005 Budget as the 2006 Interim Budget at their 2005 Organizational Meeting. • At the February 14, 2006 Regular Council Meeting, Council approved to receive the 2006 Budget Report as presented by Administration and to be brought back to the February 27th Council Meeting for consideration by Council. Financial Implications: Administration has updated the December 31, 2005 actuals based on the annual audit entries to date. All other information included in the budget document is as previously presented to Council on February 14, 2006 Recommendation: Adoption of the 2006 budget as presented. C: gavinLiaHe'n'-d-erson Director, Financial Services 23 of 71 To: Gene Kiviaho Reeve Woods Members of Council From: Lavinia Henderson/Laurie Watt 0 Date: February 23, 2006 Issue: Bylaw No. 1533 - Amendment to Bylaw No. 1505 Linden North Phase I Water Service Area Project Background: Council passed Bylaw No. 1505 being the Linden North Phase I Water Service Area Project Special Benefiting Levy bylaw in April 2005. This bylaw provided for the establishment of the $ 6,000.00 charge as a local improvement levy. The levy could be paid up front or over 15 years at 4.726%. At the time of passage for Bylaw No. 1505, the preconstruction engineering for the project projected the number of benefiting service connections at 112, which would have raised $ 672,000.00. The construction phase for the water Imes for Linden North Phase I Water Service Area Project is now substantially complete. The number of benefiting service connections based on the water line as-builts totals 105. This reduces the total to be raised through the local improvement levy to $ 630,000.00. Discussion: As a result of the changes during the pre-construction phase and the construction phase of the project, Schedules A and B of Bylaw No. 1505 must be amended by bylaw to reflect the services as actually constructed. Schedule A is to be amended to reflect 105 service connections rather than 112 and $ 630,000.00 as the total levy rather than $ 672,000.00. Schedule B is to be amended to reflect only those legal land descriptions which have a service connection. The levy is to be applied to the property tax by April 1, 2006 and as a result, time is of the essence relative to passage of the amending bylaw. Council approved first reading on February 14, 2006 with a request for legal review prior to proceeding with additional readings. Reynolds Mirth Richards & Farmer have conducted a review and offered only minor grammatical revisions to the bylaw. These revisions have been incorporated in the attached draft. Financial Implications: The 2006 Budget for the Special Benefiting Levy in Water • Capital is $ 672,000.00. The actual levy will be $ 630,000.00. The tax rates for Water Service Areas will pick the difference up. Recommendation: That Council proceed with second and third readings of Bylaw No. 1533 being an Amending Bylaw to Bylaw No. 1505. 9 vi ma . - " - -A/, Henders n Director, Financial Services 0 To: Reeve Woods Members of Council Date: February 23, 2006 From: Gene Kiviaho Issue: Ratepayer Meetings Background: Attached for your review is the draft agenda for the ratepayer meetings in Carbon, March 15 and Huxley, March 23. The PowerPoint presentation will be reviewed after the Council meeting. Recommendation: Council decision. Gene Kiviaho Chief Administrative Officer DRAFT 2006 RATEPAYER MEETING AGENDA 7.30 p.m. - 9:30 p.m. • 1) Opening Remarks and Introductions (Reeve) 2) Strategic Planning Priorities and Budget (D/R) 3) Ag Services (Ken K.) 4) Emergency Services (Jerry) 5) Planning & Development (Carol) 6) Central Zone Director's Report (Ken H.) 7) Kneehill Community Summit Update (Brian) 8) Kneehill County Water Services (Reeve) 9) Q & A (Reeve) 10 ) Closing (Reeve) 0 TO: Reeve Woods Members of Council FROM: Jennifer Brown, Planning and Development Officer DATE: February 21, 2006 4 1.0 INTRODUCTION The Proponent (Ron Reimer) would like to amend County Land Use Bylaw 1440 by redesignating a 50 acre parcel of SE quarter 24-30-26-W4 from Agricultural to Industrial. The purpose of the redesignation is to accommodate the existing facilities for Lone Pine Supply to bring the zoning together with the current use of the property 2.0 BACKGROUND Council scheduled a public hearing for this for December 13, 2005, which was recessed and reconvened on January 10, 2006. At this time a public hearmg was held noting the concerns of 2 groups of neighbors, and first reading was given to the bylaw. Second reading was held at the meeting on February 14, 2006 3.0 DISCUSSION Staff has no further information to submit to Council. 4.0 RECOMMENDATION Staff recommend that Council hold third reading therefore redesignating the SE quarter 24-30-26- W4 from Agricultural (A) to Industrial (I) Jeer Brow Pl ', ing and Development Officer 0 31 of 71 C-l TO: Gene Kiviaho Reeve Woods Members of Council 0 • FROM: Rob Mayhew DATE: February 23, 2006 Issue: Policy # 13-20-4B Minor Local Road and Blade Grade Road Standards for Industry construction on County Road Allowance. Background Before Coal Bed Methane, requests for construction on County Road Allowances were minimal. The last two years and with the Coal Bed Methane development, the access required by the various oil companies to their well sites and compressor stations has increased. Discussion The companies don't have an issue with doing minor repairs to dirt trails to provide themselves better access to their well sites. However, they do not want to go to the full extent of building to our road standards because these roads are not required for everyday access once the project is completed. I met with Apache on January 30, 2006. They would like to improve access to a site for one mile which would be below Kneehill County road standards, as this is all they require. The County road standards were discussed which Apache was not willing to entertain. In further discussions, they suggested that they would talk to the landowner about going across their field with their road to access the site. Policy 13-15-4 was amended by Council motion #301-05- May 24, 2005 and the reason for change was to respect the land use conservation stewardship. With the discussions that I have had with the various oil company representatives to date is, that if we make them build to County road standards, they seem willing to leave the County road allowances and use farmland for access. The road standards to be considered would be the Minor Local Road and Blade Grade Road depending on the future use of the road. Financial Implications Unknown Recommendation That Council approve Policy # 13-20-4B Minor Local Road and Blade Grade Road Standards for Industry construction on County Road Allowance roads at the dis etion of the Operations Director or esi ate. (?J Rob ayhe ene viaho Public Works Superintendent CAO 36 of 71 0 KNEEHILL COUNTY • • TITLE: Category: No. MINOR LOCAL ROAD and BLADE GRADE ROAD STANDARDS FOR INDUSTRY Transportation Policies Policy: X 13-20-4B AUTHORITY: DATE: REPLACES: Futher references: DATE: If a request for permission to construct an access road on County road allowances to the County's Minor Local Road or Blade Grade Road Standards at the discretion of the Director of Operations or designate. When the request is granted, the following terms and conditions will apply- 1. The requestee is responsible for ensuring the Minor Local Road or Blade Grade Road 2. Survey pins must be offset prior to construction and replaced when the project is completed. 3. If construction of the road cannot be completed without moving off the road allowance, the requestee must obtain the necessary agreements from the adjacent landowners and any compensation for backsloping, borrow pits and or fencing removal and replacement will be at the cost of the requestee. 4. The requestee must determine if any utility lines, (telephone cables, pipelines or power lines, water lines) will be affected by the said construction, and be responsible for location of same, and the County will not accept any liability or responsibility for any costs which may be incurred for moving of such lines or repair any damage to same. 5. The completed road must be inspected and approved by the Director of Operations or designate. 6. Once the road has been approved and accepted by the County, the County will accept responsibility for on-going maintenance of the said road. Standards: a. Standards for a Blade Grade Road (Type 5) is defined as a one machine project (whatever equipment suits the needs) b. Minor Local Road (Type 4). MWOR LOCAL HOAU (GRAVEL.) 90 km design OES?GYI SPEED . 1.T'.m n • rULSHED4OTH . ?`i L4O1Z800T .. nc. SAE.G21C,1u.4 DITCH DEPTH ;O) + WS PE41%CRIIQH 9:TG31W14311 I13.i'.',1 340 SPE4.li4 ATCGn 4:4033443103 (041 + HO GPF.CIYICATIO:I OACI(.4LOPE!U.Sd - ... InrE: .._i3.3. 040034 33 NBC n. 4r14f. 313.351 U 4 nn'441334. EX STANDARD CROS5•SEC710P4 TYP(' FOUR ROAD ,a.. E6 Van UE5IGJi 5;TM 7.3. V000HFA TOP (S.S.) 3:1 SI00)1_E'ES (B.S.) 3.1 BACK' SLOPES (O.W.) 3Q SVVCIfOATXO)`s 0)0(1REQ (0.O.) 1X3 SPEGflCAT)OHS REQUIRED TYPE FNE BLAOC GRADE Atinim01 [k:s1IJn :rrxr _ KNEEHILLCOUF1TY TO: Reeve Woods Members of Council From: Gene Kiviaho, CAO Date: February 23, 2006 Issue: FCM Annual Conference - June 2-5, 2006 Background The 691h Annual Federation of Canadian Municipalities Conference and Municipal Expo will be held in Montreal, Quebec from June 2 to 5, 2006. Councillor Vern Crawford and CAO Gene Kiviaho attended as delegates to the 2005 conference in St. John's, Newfoundland & Labrador. A maximum of $3,500 per delegate was approved by Council for attendance in 2005 Future conference locations are as follows: 2007 - Calgary 2008 - Quebec City 2009 - Whistler 2010 - Toronto Discussion 40 Total cost per delegate for 2006 is estimated at $2,775 as follows: Registration $555 ($545 in 2005) Accommodations $800-$900 based on 4 nights Return Airfare $600 Per Diem per Councillor $720 (4 days @ $180/day). This estimate assumes early registration and does not include applicable taxes or incidentals. Council and Administration who have attended past conferences have found this a unique and beneficial opportunity to attend a national convention and network with other municipal leaders from across Canada. Recommendation That Council send a representative as well as the CAO to the 2006 Conference in Montreal. ?Kia,CAO 39 of 71 0 To: Gene Kiviaho Reeve Woods Members of Council Date: February 20, 2006 0 From: B. Long Issue: Central Alberta Economic Partnership (CAEP) 2nd Annual MLA Roundtable with Mayors/Reeves/Chiefs in Council for all municipal and provincial elected officials in the Central Region. Discussion: An invitation was received for Reeve Woods to attend the March 17, 2006 Roundtable being held at the Penhold Memorial Hall on March 17`h, 2006. Included was a draft agenda and registration form. The agenda lists the Honourable Mike Cardinal, Minister of Alberta Human Resources and Employment, the Honourable Guy Boutilier, Minister of Environment, and the Honourable Dr. Lyle Overt, Minister of Infrastructure and Transportation. Recommendation: Council decision B. Long ; • 40 of 71 0 TO: Gene Kiviaho Reeve Woods Members of Council From: C. Frank Grills A.M.A.A. • Assessor Date: February 10, 2006 Issue: Purchase of Property Adjacent to 110 - 2d Avenue, Torrington Background: There has been a request to purchase property in Torrington that Kneehill County currently owns. The property is adjacent to and to the north and east of Torrington School. In 2000 a plan of subdivision separated the old school building from the majority of the school yard. The former school was then sold. Kneehill County acquired the subject property adjacent to the school with access along the north side of the school. The Golden Hills Regional School Division retained the most easterly and southerly portion of the school yard, with access across the property that is the site of the community hall or from the alley to the south. The former school has since been resold and is now used for the construction or repair of pressure vessels. Discussion: In a conversation with Mr. Ken Dewald of the Golden Hills Regional School Division during the week of February 13th it was indicated but not yet supported by council that they would be interested in transferring their portion to Kneehill County for $1. The stipulation would be that the lands would be retained for public use for the residence of Torrington. Mr. Ken Dewald also indicated that the residence of the Hamlet had previously been in contact to get permission to repair ball park structures on the property. A conversation with a resident of Torrington indicated that the ball diamond is used every week during the summer months for recreational purposes. The sale of the subject lands would remove public recreational lands from the Hamlet. Recommendation: Council support the acquisition of the lands from the Golden Hills Regional School Division and the consolidation of these lands with the lands that Kneehill County owns for public use as recreational lands for the Hamlet. 0 C. Frank Grills A.M.A.A. Assessor 41 of 71 L J 6.4 Operations Report Verbal Report by Director Robert Mayhew • • E 42 of 71 To: Reeve Woods Members of Council From: Gene Kiviaho, CAO Date: February 23, 2006 Issue Spring Strategic Planning ession Background Council has established a p -ocess of holding a strategic planning session in the spring of each year with senior management to identify priorities and to lay the groundwork for the fall budget deliberations. C )uncil has held the planning sessions in Red Deer and within the County. Given that the ..,pring session requires more discussion and focused attention I urge Council to consider }1ioldmg a two-day spring strategic planning session outside the County. Discussion Council has a growing number of important issues to discuss at strategic planning and it is important for Council to reflect, identify and analyze factors that may impact Council's priorities. I believe that this analysis is best conducted in a location outside of the County and over two days to ensure a productive session and provide direction to Administration. The CAO's start date may conflict with field time so it is important to hold the planning • session before May at a tirr, e that the CAO can attend the meeting. Therefore, Council should direct administration to find a location outside the County for the spring strategic planning session at a time when the new CAO can attend. Further information and a c raft agenda can be brought to a future Council meeting for consideration. Recommendation 1) That Council direct administration to secure a location for strategic planning outside of the County; 2) That Council set aside two-days for the Spring Strategic Planning Session; 3) That Administration establish dates so that the CAO can attend Ge e Ki iaho, CAO 4Jof71 0 • i cn m CD 7 0 rn co CD a) v m m 3 a' En ? 0 3. 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CD 0 C7 0 V O_ V m Kz s cn ° 70 CD c m CCD n D m CD m CL v z o` m (D ^ `° CJ) Z Cl) C O CD m m iZ7 m O z 0 m z CD --n m O m .? m 0 D O C) 0 z m z 0 PENDING BUSINESS ITEMS UPDATED FOR FEBRUARY 27, 2006 COUNCIL MEETING 2005 ITEMS • Bylaw #1501 Amendment to Bylaw 1483 (#6-05) Amendment appointing EMS Coordinator, as Director of Disaster Services, and CAO as Deputy Director. Received first reading on March 22, 2005. Jan 06 Greg waiting on KREMA decisions before bringing back to Council. KRWSC Operating Services Agreement (#25-05) County has verbal agreement for looking after water line treatment and monitoring for one year trial basis. Written agreement still being negotiated. Jan 24/06 Update to Council in information package. Feb 06 still under negotiation Kneehill Regional Emergency Mgmt Agency (#27-05) Council endorsed concept of establishing Regional Emergency Management Agency - all municipalities have endorsed. August 2005 drafted an agreement, waiting for list of resources from each municipality prior to bringing to Council for ratification. Jan/06 G. Harsch advised waiting for KREMA decision Lane Closure (Torrington Plan 4127 EH, Block 1 Lot 10 (#32-05) • Planning approved to proceed with lane closure. First reading given to Bylaw and application sent to Minister. Public Hearing held February 14/06. Further readings to Bylaw to be scheduled once approval received from Minister County Road Allowances (#53-05) Issues: Quads accessing private property from AB Trail Net land - Could County fence their road allowances and put up no access signs. Also policy regarding mowing road allowances on gravel roads Construction on County Road Allowances (#61-05 #52-06) Referred to Administration for development of new policy for Council consideration. Feb 27`h Council Meeting Agenda KRWSC Water Supply Agreement (#92-05) Discussed "in camera" at Jan 24` 2006 Council meeting. Still under negotiation Mt. Vernon Water (#103-05) Request for consideration of County purchasing and operating the waterline. Council authorized engineering report on the waterline - Nov 8/05. Engineering report expected • week of February 21S` - if received will be in-camera agenda item for February 27 Council Page 1 of 2 48 of 71 0 Reimer Redesignation from A to I - Bylaw #1528 (#49-06, 50-06) Council proceeded with second reading. Motion to return item to February 27th Council to consider third reading. Linden North Amending Bylaw #1533 (#60-06) Council approved first reading of Bylaw #1533 -amendment to Bylaw #1505. Council requested Bylaw be reviewed by legal counsel prior to any additional readings. February 27t agenda item Town of Three Hills Wastewater Treatment Study (#66-06) Council directed Administration to pursue a point meeting of the parties with Stantec on the findings of the Wastewater Treatment Study, and report back to Council. Meeting scheduled for March 2, 2006. Cosway Adiacent Landowners letter (#67-06) Request referred to administration to provide further information for Council review • • Page 2 of 2 49 of 71 0 p 0 • • 9 (A 0 0 zm V O) Cfl C) C) nr- rn 0 4t 0 0 _-•,yr- 0 D C f D ? 0 C ` O ^ O? CD i 'D (0 1 CD > > B) 7 L d A N) 0) 0) C) = C) 0N ?C) O C C O ` C o O c C h f D ; n fD 3 C =r D W W > 'a o = c = ;s o `D ?, (D 0 te O lb D D Q ? fD j G) 0 O 1 C a w ?, 3 N CD o 0 4 CD ;:L ° 0 o W N 0 cngo O (A Di 70 3 = O =. 2 3 `D ° 0) C- m O 0 0) D C) 0) 0 3 C 0 8 O O (a < N 3 CDa CD C CD N 0 a v a o ?; O CD CD j 4 C y a n = O) D W CA DJ ?a 0 , W A 3 t D n y Co O to CDD m 0 . v ? O 0 Op p CD d Co O O 4?, C rQ j 3 Q C .? o 0 CD v W C W o < - o-0 y M - 0 CDD 3 =? n .7 C M M ::z a `D CD M= 0 ?o i v `-' a) QO CD 'c CL a) c9 4 p CD to 0 '; -a c°e C. ?' ..' 0 1 4 O ii 0 o 0 0 S. 0 CO CD 14 CD (D C to 4 y n c, Q `A _ T fp Q fA y _ co C , A rt ? D O n -4 -' O 3 L C- d N O 0) n L! so ray ;;, V+ .O? CD r--r CD 3 ?' CA m m a 2 3 l< o CD ca ? 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O O ?' .? p CD 3 _ O fD D) N D) fl) p /? a V J "A lD -' - cn a cD a (D 3' cn m fD fD c0 cn 0 En CD N a E a a ? y M 1 S 5 CD D / l 3 ?/ /1 Q c cn CD Q m 0 w CD CD d O (b a Cl) n -07 cn D O m L c CI cQ' CD n n O D n CD Q = o y 1 Q 3 g IV Q S CD ss CL 3 "0 O CD .O cD ca Q 9 KNEEHILL COUNTY February 14, 2006 Council Meeting Agenda Meeting Called to Order - 9:30 A.M. 1.0 Presentations 1.1 10:00 A.M Public Hearing - Lane Closure in Torrington 0 2.0 Adoption of Agenda 3.0 Approval of Minutes 3.1 January 24, 2006 Regular Council Minutes 3.2 January 26, 2006 Special Council Minutes 4.0 Accounts Payable 5.0 Financial Reports 6.0 Business Arising from Previous Meetings 6.1 Reimer Rezoning Bylaw #1528 (A to I) Recommendation: That Council give second and third reading to Bylaw 1528. 6.2 Requests to Close, Purchase or Lease County Road Allowances Recommendation: That Council receive as information, and continue with the present practice. 6.3 Requests for Construction by Industry on County Road Allowances Recommendation: That Council approve the building of access roads by Industry, adhering to the existing Minor Local Road Standards and Blade Grade Standards, at the discretion of the Operations Director. 6.4 February 9, 2006 Meeting with Alberta Transportation - Tony Chelick - Verbal Report Recommendation: That Council receive as information. 6.5 Bylaw #1530 Records Disposition Bylaw Recommendation: That Council give second and third reading to Bylaw #1530 6.6 Kneehill County 2006 Budget - To be sent under separate cover Recommendation: That Council adopt the 2006 budget, as presented. 7.0 New Business 7.1 Bylaw #1533 - Amendment to Bylaw #1505 Linden North Phase I Water Service Area Project Recommendation: That Council give all three readings to amending Bylaw #1533 7.2 SDAB Board Members Applicants Recommendation: That Council appoint as members at large to the SDAB the applicants as presented. 7.3 Change of Council Meeting Dates Recommendation: That Council approve the Council meeting dates as presented 7.4 AAMD&C Spring Convention Recommendation: That Council advise Administration who will be attending in order that registrations may be submitted and reservations confirmed. 7.5 Community Grants to Non-Profit Organizations 2006 First Round Funding Recommendation: 1) That Council approve the February 2006 funding allocations as recommended by the Community Grants Committee. 2) That Council select the method of distribution of funds 8.0 Correspondence Report 9.0 Pending Business Items 10.0 Council Business Summary • 11.0 Council and Committee Reports 12.0 Business Arising from Council and Committee Reports 13.0 In Camera Adjournment 14.0 Information Package P_? 1] 0 KNEEHILL COUNTY COUNCIL MEETING MINUTES February 14, 2006 MINUTES OF THE FEBRUARY 14, 2006 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. • 0 PRESENT: PRESENT Division No. 4 Division No. 1 Division No. 3 Division No. 7 ABSENT Division No. 2 Division No. 5 Division No. 6 ADMINISTRATION PRESENT: CAO Operations Director Corporate Services Officer Planner Agricultural Fieldman Assessor Asst. Finance Director Accounts Payable Clerk Murray Woods, Reeve Brian Holsworth, Councillor Jerry Wittstock, Councillor Ken Knievel, Councillor Carol Calhoun, Councillor Vern Crawford, Deputy Reeve Ken Hoppins, Councillor Gene Kiviaho Rob Mayhew Laurie Watt Jennifer Brown Bruce Sommerville Frank Grills Wendy Barber Darlene Campbell Recording Secretary Barb Long • Reeve Woods in the Chair: CALL TO ORDER Reeve Woods called the meeting to order at 9:36 A.M. AGENDA 2.0 Adoption of Agenda: Additions to the agenda: Under New Business: • 7.6 Cosway Adjacent Landowners Request • 7.7 Three Hills Wastewater Study Under Council & Committee Reports • 11.2 Agricultural Service Board Conference Report • 11.3 KRWSC Meeting Report • 11.4 CAEP Aboriginal Community Relations Session • 11.5 Virtual Learning & Business Centre Concept Workshop • 11.6 Brownlee Fryett Seminar Councillor Wittstock moved approval of the agenda, as 44/06 amended. CARRIED MINUTES 3.0 Approval of the Council Meeting Minutes 45/06 Councillor Wittstock moved approval of the January 24, 2006 Council Meeting minutes. CARRIED 46/06 Councillor Knievel moved approval of the January 26, 2006 Special Council Meeting minutes. • t?RRIE Ree e C KNEEHILL COUNTY COUNCIL MEETING MINUTES February 14, 2006 ACCTS PAYABLE 4.0 Accounts Payable Councillor Holsworth moved that Council receive the accounts 47/06 payable listing, as presented. CARRIED FINANCIAL RPTS 5.0 Financial Reports (report attached and forming part of the 48/06 minutes) Councillor Wittstock moved that Council receive the Financial Reports, as presented. CARRIED BUS ARISING 6.0 Business Arising from the Minutes REIMER REZONING 6.1 Redesignation A to I (SE 24-30-26) - Bylaw #1528 (report attached and forming part of the minutes) 49/06 Councillor Wittstock moved second reading to Bylaw #1528. CARRIED Councillor Holsworth moved third reading be deferred to the 50/06 February 27, 2006 Council meeting. CARRIED PURCHASE OF 6.2 Requests to Close, Purchase or Lease County Road ROAD ALLOWANCES Allowances (report attached and forming part of the minutes Councillor Knievel moved Administration continue with the 51/06 current practice regarding the leasing, selling, and disposing of road allowances, CARRIED 6.3 Requests for Construction by Industry on County Road CONSTRUCTION ON Allowances (report attached and forming part of the ROAD ALLOWANCES minutes) Councillor Knievel moved this issue be referred to Administration 52/06 for the development of a policy for Council consideration. CARRIED I'll. LANE Public Hearing - Lane Closure (report attached and forming part of the minutes) ONIUltl Councillor Holsworth moved the meeting go out of session to hear 53/06 the Public Hearing scheduled for 10:00 A.M. CARRIED Time: 10:00 A.M. 54/06 Councillor Knievel moved the meeting back in session. CARRIED Time: 10:10 A.M. Note: Bylaw # 1531, with respect to this lane closure, received first reading on January 24th, 2006, and will be brought back to Council for further readings when approval for the lane closure has been received from the Minister of Transportation. AB TRANSPORT 6.4 Meeting with Alberta Transportation (report attached and MEETING forming part of the minutes) Councillor Holsworth moved that Council receive the verbal report • 55/06 regarding the meeting with Alberta Transportation zx? 2 Reeve i,,,, CA KNEEHILL COUNTY COUNCIL MEETING MINUTES February 14, 2006 CARRIED 6.5 Records Disposition Bylaw #1530 (report attached and BYLAW 1530 forming part of the minutes) RECORDS DISP Councillor Wittstock moved second reading of Bylaw #1530, this 56/06 being the Records Disposition Bylaw for Kneehill County. • CARRIED Councillor Knievel moved consideration to have third reading be 57/06 given to Bylaw #1530. CARRIED UNANIMOUSLY Councillor Holsworth moved third reading to Bylaw 58/06 #1530. CARRIED 2006 BUDGET 6.6 Kneehill County 2006 Budget (report attached and forming part of the minutes) Councillor Holsworth moved that Council receive the 2006 Budget 59/06 Report, with it to be brought back to the February 27th Council Meeting for consideration by Council. CARRIED NEW BUSINESS 7.0 New Business BYLAW 1533 7.1 Bylaw #1533- Amendment to Bylaw #1505 Linden North LINDEN NORTH Phase I Water Service Area Proiect Special Benefiting Levy Bylaw (report attached and forming part of the minutes) 60/06 Councillor Wittstock moved first reading to Bylaw #1533, this being a bylaw amending Bylaw #1505, by replacing Schedule A to reflect 105 service connections, and Schedule B to reflect the correct legal land descriptions of the service connections. CARRIED Note: Administration to ensure amending Bylaw 1533, has been reviewed by legal counsel, and to investigate whether any future changes to the service connections needs to be done by amending bylaw, prior to Council considering further readings. • SDAB MEMBERS 7.2Appointment of Members at Large to the Subdivision and Development Appeal Board (report attached and forming part of the minutes Councillor Knievel moved that Council approve the applications for Members at Large on the Kneehill County Subdivision and 61/06 Development Appeal Board, subject to their attendance at a training course prior to sitting on the Board. CARRIED MEETING DATES 7.3 Change of Council Meeting Dates (report attached and forming part of the minutes) 62/06 Councillor Wittstock moved that Council approve the following Council Meeting Dates: • Monday, February 27th 2006 • Tuesday, March 14th, 2006 • Thursday, March 30th, 2006 • C 3 Reeve CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES February 14, 2006 AAMD&C SPRING 7.4 AAMD&C Spring 2006 Convention (report attached and forming part of the minutes) CONVENTION Councillor Wittstock moved that Council advise Administration whom will be attending, in order that the registrations may be 63/06 submitted, with the CAO to determine the Administration participation. CARRIED COMM GRANTS 7.5 Community Grants to Non-Profit Organizations 2006 First ROUND ONE Round Funding (report attached and forming part of the minutes) 64/06 Councillor Holsworth moved that Council approve the February 2006 funding allocations, totaling $19,721.31, as per the recommendations of the Community Grants Committee. CARRIED 65/06 Councillor Knievel moved that the funds be distributed by mail, as per past practice. CARRIED • 3 HILLS WASTEH2o 7.6 Town of Three Hills Wastewater Treatment Study Meeting TREATMENT STUDY (report attached and forming part of the minutes) Councillor Wittstock moved that Administration be directed to 66/06 pursue a joint meeting of the parties with Stantec, on the findings of the Wastewater Treatment Study, and report back to Council. CARRIED 7.7 Cosway Adiacent Landowners Letter Requesting Kneehill County to Express Interest in Purchasing the Abandoned CP Line Within Kneehill County from Alberta Trail Net L report attached and forming part of the minutes) 67/06 Councillor Knievel moved this issue be referred to Administration to provide further information for Council consideration. CARRIED E CORR REPORT 8.0 Correspondence Report (attached and forming part of the minutes) 68/06 Councillor Knievel moved that Council receive the Correspondence Report. CARRIED BUS REPORTS 9.0 Pending Business Items Report (attached and forming part of the minutes) #53-05: Operations Department investigating the priority right of way on AB Trail Net land, and will present a report at a future Council Meeting. CARRIED 69/06 Councillor Holsworth moved that Council receive the Pending Business Items Report. CARRIED 4 Reeve CA KNEEHILL COUNTY COUNCIL MEETING MINUTES February 14, 2006 10.0 Council Business Summary Report (attached and forming part of the minutes) 70/06 Councillor Wittstock moved that Council receive the Business Summary Report. CARRIED • COUNCIL REPTS 11.0 Council and Committee Reports ASB CONVENTION 11.1 ASB Convention - written report by Councillor Hoppins on the 601h Annual Provincial ASB Convention held in Edmonton on January 31St to February 3`d 2006. 11.2 ASB Convention Resolutions Councillor Knievel updated Council on the resolutions passed at the ASB Provincial Conference. KRWSC 11.3 KRWSC Meeting - verbal report by Councillor Wittstock, noting the following: • Town of Drumheller will be taking care of the operations of the Kirkpatrick Reservoir • Red Deer River Users Meeting on March 16th at 2:00 P.M. in Drumheller, with Minister Guy Boutilier in attendance. Councillors are encouraged to attend if possible. • January 17/06 Glen Rieger, Anon Hovde, Ray Romanetz, and Guss Nash met with Province to request consideration of forgiveness of 5 years of interest. Felt very positive response from Deputy Premier McClelland. • Clarified that the County water rate is $2.45 per cubic meter • Reported that all deficiencies in the system have been corrected CAEP WORKSHOP 11.4 Central Alberta Economic Partnership - Aboriginal Community Relations Workshop Reeve Woods gave a verbal report on the February 2, 2006 workshop held in Trochu. 11.5 Virtual Learning and Business Centre Concept Workshop VIRTUAL LEARNING Reeve Woods reported on the workshop hosted by the Town of WORKSHOP Three Hills on February 4, 2006. 11.6 Brownlee Fryett - Emerging Trends in Municipal Law BROWNLEE FRYETT Seminar • Reeve Woods reported on the February 8th Brownlee Fryett seminar he had attended. 71/06 Councillor Knievel moved that Council receive the Council and Committee reports. CARRIED BUS ARISING 12.0 Business Arising from Council and Committee Reports There was no business arising from the Council and Committee Reports 13.0 In Camera IN CAMERA Councillor Wittstock moved the meeting go in camera to discuss a labour issue with only Council and the CAO remaining in the meeting. 5 Reeve (%"? CA KNEEHILL COUNTY COUNCIL MEETING MINUTES February 14, 2006 72/06 CARRIED Time: 11:30 A.M. 0 • • S 73/06 Councillor Wittstock moved the meeting back in open session. CARRIED Time: 11:45 A.M. Gene Kiviaho, CAO, was not present when the meeting reconvened. NEW CAO Councillor Holsworth moved that the Reeve be authorized to 74/06 complete negotiations and sign a contract with the selected candidate for the CAO position, as per discussions. CARRIED Adjournment ADJOURNMENT Councillor Knievel moved the meeting be adjourned at 11:55 A.M. 75/06 CARRIED 6 Reeve CA C n 0 u, d CL Z D w w D d w U c0 0 m w LL U) C a) U) 0. U) 0 V? . c0 w.. 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Q. 1 1 C. 0. ax) ax) I) 0 I) G0) 1) U 0) 00) co co to co (0 (O c0 c0 co co oU)ooooo0000 m U m m m m m m m m m 000 Lt) 0 0 (t) (O (y) O O 0) 000(nN000 ?tMN0U OOOOrrOMLOM N-cooO O Oti C')NNU)U) O.O M r ti' J 0 2 0 w z W z QW Q w z 2 00 Z W Z I j a U W Z Z2 -W o a 00 j V?Q Q se, 0S0Yg0Z0?otswz Q LL,M<< 01-,?LL23:I- 0)ONN IRT I'wM(0NT 0 T- T- N N N N O N- N rlt)(p000)NM?c N-N- ?00000000OO0Or I- I- I- I- I- 00 (0 00 N- 00 00 00 00 00 00 Op 00 Op 00 00 00 00 r r r r r r r r r r r co 1?- 00, N(?oI- M co U) M O W Z W (9 2 UO J Z it0Q- Lc) co 000 wLLM (1) LLI C) U v 0 a 0 i0 Cq my Banc. Reconciliation: 4 Balances to December 31, 2005 on all accounts Receipts of $315,500 0 A6 2.14 million in disbursements processed. Includes 4th installment of 1 million for school tax 46 Cash flow projection conducted, indicated 1.5 million had to be transferred from GIC's prior to year end to cover disbursements - transfer completed Outstanding Cheques: Outstanding cheques between range 18355 - 18612 were issued in last runs of month (December 20 and 31). Cheque 17787 cleared in January. Cheque 17807 still outstanding and will be stale dated in February. Vendor will be contacted. Net Cash Comparison: Balance is approximately $ 1.5 million in current year compared to prior year. Highest year end total in 15 year history. 0 Tax Comparisons: Current taxes receivable at January 31, 2006 is credit $ 243,000 compared to credit of $ 73,000 same time in 2005. 4 Tax arrears receivable at January 31, 2006 is $ 168,600 compared to $ 273,000 in same time in 2005 46 Seven customers signed up on the tax installment program. Advertising to continue. • fl BANK RECONCILIATION ?' As at December 31, 2005 -L-uo nnj GENERAL ACCOUNT TERM DEPOSIT PAYROLL TAX SALE TOTALS (including ACCOUNT TRUST Master Card) 3-12-120 3-12-321 3-12-121 3-12-472 GENERAL LEDGER Beginning of Month Balance Monthly Receipts !ADD: Deposits 'Term Deposits Mastercard Deposit Interest Earned Cancelled Cheques Differences on Cheques SUBTOTAL LESS: Payroll General Cheques Utility Bills - Direct Debits Line of Credit Interest Merchant Machine Returned Cheques/Cancelled Receipts Term Deposits Mastercard Charges Manulife Premiums Preauthorized Debits SUBTOTAL BALANCE, END OF MONTH 680,444.46 14,510,217.00 86,803.49 330 90 15,277,795.85 0.00 315,513.27 340,252.85 655,766 12 2,510,217.00 1,015,614.05 3, 525, 831.05 3,745.77 38,929.70 38,929 70 70,693.52 3,619,543 72 15,525,831.05 427,056.34 330.90 19,572,762.01 0.00 2,145,045.50 177, 056.34 2,322,101.84 14,129.99 14,129.99 39.65 39.65 0.00 1,015,614 05 2,510,217.00 3,525,831.05 3,380 72 3,380 72 16,827.69 16,827 69 6,625 76 6,625.76 3,201,663.36 2,510,217.00 177,056 34 0.00 5,888,936.70 417,880.36 13,015,614.05 250,000.00 330.90 13,683,825.31 BANK End of Month Balance 508,762.61 13,015,614.05 72,943.66 330.90 13,597,651.22 ADD: Outstanding Deposits 32,368.06 177,056.34 209,424.40 SUBTOTAL 541,130.67 13,015,614.05 250,000.00 330 90 13,807,075 62 LESS: Outstanding Cheques Outstanding Direct Debits Bank Error - Deposit Revenue Telepay Pre-Deposit Outstanding Bank Adjustment SUBTOTAL BOOK BALANCE, END OF MONTH 123,250.31 123,250.31 0.00 123,250.31 0.00 123,250.31 417,880.36 13,015,614.05 250,000.00 330.90 13,683,825.31 0 • COCO0 -O CO C ) M cq M O ' ? 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M 00 0 00 In V' . 7 6 O m U) 0 Co N 0 O N M O O i V to st 00 M Cl CO O In N t` V' L O CO M Uj N r, v C M CA O O C3 M M O 1" N V r N N (00 N If) 00 C C CM " O r _ N 0 0 0 0 (0 N M CO O M N " (Oct 0 ) O 0 ( 0 O O M O U7 00 O) O r r r r r- r r r _O U) O N- M V' V' 0 r 0 r CO V' (0 M 0 CO N '- .-- N v ? co LO r" O M In COO O 0 0 O O O (NO 1? M IM CO 0D ONO (MO O ti O 0) U) 0) O r N V O Ch 0) r I? O 0) N r , : r , : f 0 CA 0 ; r 0 O - r N ?C ) b in t? ?? of p rr N co It Uy` rn .Q) 0) 0 O 0 0 a Cf O 0 r r r' r r. r r r .- N N N N N N TO: Reeve Woods Members of Council FROM: Jennifer Brown, Planning and Development Officer DATE: February 7, 2006 1.0 INTRODUCTION The Proponent (Ron Reimer) would like to amend County Land Use Bylaw 1440 by redesignating a 50 acre parcel of SE quarter 24-30-26-W4 from Agricultural to Industrial. The purpose of the redesignation is to accommodate the existing facilities for Lone Pine Supply to bring the zoning together with the current use of the property. 2.0 BACKGROUND Council scheduled a public hearing for this for December 13, 2005, which was recessed and reconvened on January 10, 2006. At this time a public hearing was held noting the concerns of 2 groups of neighbors, and first reading was given to the bylaw. 3.0 DISCUSSION Staff has no further information to submit to Council. 4.0 RECOMMENDATION • Staff recommend that Council hold second and third reading therefore redesignating the SE quarter 24-30-26-W4 from Agricultural (A) to Industrial (I). i k Je 'fer Brown PI ing and Dev opment Officer • 1 0 TO: Gene Kiviaho Reeve Woods Members of Council • FROM: Rob Mayhew DATE: February 8, 2006 Issue: Requests to close, purchase or lease County Road Allowance. Background The following neighbouring Counties were contacted: Red Deer County: no response Mountainview County: 1. Requests to use a road allowance shall be made in writing to Mountainview County. 2. A copy of the request will be forwarded to the local Councillor for comment and recommendation. Wheatland County: no response County of Stettler: no sale, they did an extensive look into this and should be forwarding it to me if possible. Lacombe County: will generally not lease, sell or otherwise dispose of statutory road allowances. Non-statutory road allowances that are not • required for public travel or any other purpose may be sold or exchanged for new road right of way. Starland County: no sale or leasing of road allowances. Discussion The majority of the Counties generally do not sell, lease or dispose of road allowances, and road allowance disposals are rare. The only time that road allowances should be sold is if the there are road improvements - i.e. constructing a safe, gradual curve where there was a sharp corner. The sale of County property or road allowances should only be done when brought forward by administration, due to road upgrades where the old road allowance is no longer required. Financial Implications None Recommendation That Council receive this as information and carry on with the present practice. Rob ayh Gyre iviaho Publ c Works Superintendent CA01 0 TO: Gene Kiviaho Reeve Woods Members of Council • • FROM: Rob Mayhew DATE: February 8, 2006 Issue: Requests for construction by industry on County Road Allowance. Background Before Coal Bed Methane, requests for construction on County Road Allowances were minimal. The last two years and with the Coal Bed Methane development, the access required by the various oil companies to their well sites and compressor stations has increased. Discussion The companies don't have an issue with doing minor repairs to dirt trails to provide themselves better access to their well sites. However, they do not want to go to the full extent of building to our road standards because these roads are not required for everyday access once the project is completed. I met with Apache on January 30, 2006. They would like to improve access to a site for one mile which would be below Kneehill County road standards, as this is all they require. The County road standards were discussed which Apache was not willing to entertain. In further discussions, they suggested that they would talk to the landowner about going across their field with their road to access the site. Policy 13-15-4 was amended by Council motion #301-05- May 24, 2005 and the reason for change was to respect the land use conservation stewardship. With the discussions that I have had with the various oil company representatives to date is, that if we make them build to County road standards, they seem willing to leave the County road allowances and use farmland for access. The road standards to be considered would be the Minor Local Road and Blade Grade depending on the future use of the road. Financial Implications Unknown Recommendation That Council recommend the industry build the access roads to the County's ,Minor Local Road and Blade Grade Standards at the discretion of the Operations 2 Director. Rob aync w Public Woks Superintendent Gene viaho CAO ' 0 Gene Kiviaho Reeve Woods Members of Council From: Lavinia Henderson Date: February 7, 2006 Issue: Records Disposition Bylaw No. 1530 Background: The Municipal Government Act provides the authority for the destruction of municipal records by bylaw. Bylaw 1409 was passed in September 1999 using a schedule of retention model provided by Municipal Affairs. Since then Municipal Affairs has updated the schedule to reflect the changing times. Bylaw #1409 was reviewed by County staff and Bylaw #1530 was drafted to address the needed changes. The Corporate Services Strategic Plan identifies Record Management as its Priority #2. This Bylaw will assist Corporate Services to meet its Strategic objective. Discussion: Bylaw #1530 was given first reading at the January 24, 2006 Council meeting. Recommendation: That Council give second and third reading to Bylaw 1530. 1. 1 GrJ Henderson "?VVVV TO: Gene Kiviaho Reeve woods Members of Council • From: Lavinia Henderson Date: February 8, 2006 Issue: 2006 Budget Background: The 2006 Budget has been prepared by Administration with Council direction through the Strategic Plan and their Budget deliberation process. Discussion: The Municipal Government Act requires a Council to annually pass an Operating and Capital Budget. Council adopted the 2005 Budget as the 2006 Interim Budget at their 2005 Organizational Meeting. A Budget Recap is attached to this recommendation for Council's review. Additional information was received from the Province relative to the linear assessment earlier this week. This is included in the Recap and the Assessor will speak to the matter during the presentation of the Recap information. Financial Implications: Refer to the Budget Recap document as attached. Recommendation: Adoption of the 2006 budget as presented. ?thaHende rson Director, Financial Services • 0 2006 MUNICIPAL BUDGET RECAP DIRECTIVES FROM LAST COUNCIL MEETING: LEGISLATIVE/ADMINISTRATION: • • Community Summit moved from Administration to Legislative - $ 37,233 • Administration Operating Budget at $ 1,120,090 PROTECTIVE SERVICES: • Fire Capital - Funds for Thermal Imaging Camera cut $ 12,000 • Ambulance - Additional funds provided for increase in requisitions TRANSPORTATION: • $ 122,054 transferred from operating reserves for contribution to capital for balance of grader purchase • WATER: • Capital projects for revenue and expenditure totals balanced at $ 4,057,037 GENERAL: The 2005 YTD totals in the Budget document are to December 31, 2005, however approximately $ 550,000 net in entries remain to be inputted in this document. This is being completed now in conjunction with the annual audit. The linear assessment figures were received from the Province the week of February 6 (approximately 3 weeks sooner than we had anticipated it). The calculations have been completed - assessment increased 24% over 2005; actuals have been updated with this budget revision. Council's budget strategy for 2006 taxes: base tax revenue on estimated 2006 • assessment using 2005 tax rates. Actual results for linear assessment growth: 24% - Senior Assessor, Frank Grills can provide additional information with respect to the assessment. Impact of Actual Assessment Growth: The 2006 budgeted tax revenues for M & E and linear are current as of February 10, 2006 0 Budget Adoption: Adoption of the budget as presented using the growth rate of 19% M & E and 24% linear will result in a surplus of $991,934. All tax revenue generated would be based on assessment growth only. Gene Kiviaho Reeve Woods Members of Council From: Lavinia Henderson Date: February 7, 2006 Issue: Bylaw No. 1533 - Amendment to Bylaw No. 1505 Linden North Phase I Water Service Area Project Background: Council passed Bylaw No. 1505 being the Linden North Phase I Water Service Area Project Special Benefiting Levy bylaw in April 2005. This bylaw provided for the establishment of the $ 6,000.00 charge as a local improvement levy. The levy could be paid up front or over 15 years at 4.726%. At the time of passage for Bylaw No. 1505, the preconstruction engineering for the project projected the number of benefiting service connections at 112, which would have raised $ 672,000.00. The construction phase for the water lines for Linden North Phase I Water Service Area Project is now substantially complete. The number of benefiting service connections based on the water line as-builts totals 105. This reduces the total to be raised through the local improvement levy to $ 630,000.00. Discussion: As a result of the changes during the pre-construction phase and the construction phase of the project, Schedules A and B of Bylaw No. 1505 must be amended by bylaw to reflect the services as actually constructed. Schedule A is to be amended to reflect 105 service connections rather than 112 and $ 630,000.00 as the total levy rather than $ 672,000.00. Schedule B is to be amended to reflect only those legal land descriptions which have a service connection. The levy is to be applied to the property tax by April 1, 2006 and as a result, time is of the essence relative to passage of the amending bylaw. Financial Implications: The 2006 Budget for the Special Benefiting Levy in Water Capital is $ 672,000.00. The actual levy will be $ 630,000.00. The tax rates for Water Service Areas will pick the difference up. Recommendation: • That Council gives Bylaw No. 1533 being an Amending Bylaw to Bylaw No. 1505 all three readings at their Regular Meeting February 14, 2006. (,Jvinia Henderson Director, Financial Services LJ To: Gene Kiviaho Reeve Woods Members of Council From: Barb Long ® Date: February 8, 2006 Issue: Appointment of Member s at Large to the Subdivision and Development Appeal Board (SDAB) Background: In October 2005, an advertisement was placed in The Capital requesting applications for Members at Large on all the County Boards with little response. Due to a shortage of members on the Subdivision and Development Appeal Board, another ad was placed in both the regular and County section of The Capital. Discussion: The following individuals have expressed interest in serving on the County's SDAB: 1. Dale Moran - RR #1, Huxley 2. Laura Lee Cunningham - Box 504, Three Hills 3. Bert Jackson - Box 294, Acme • 4. Jake Klassen - Box 232, Linden 5. David Reinhardt - Box 4343, Three Hills 6. Dallas Dau - Box 188, Three Hills 7. Bill Zens - RR#2, Three Hills Recommendation: That Council appoint the above noted individuals as Members at Large on the Subdivision and Development Appeal Board Barb Long CJ • To: Gene Kiviaho Reeve Woods Members of Council From: Barb Long Date: February 7, 2006 Issue: Change of Council Meeting Dates Background: Due to conflicts caused by the AAMD&C Fall and Spring Conventions, the busy summer schedule, the County Christmas closure, and a request from Councillor Crawford the following changes to Council Meeting dates are suggested: ¦ February 28th Council Meeting be changed to Monday, February 27th ¦ March 14th the only Council Meeting in March ¦ July 18th the only Council Meeting in July ¦ August 15th the only Council Meeting in August ¦ November 14th Council Meeting be changed to November 7th ¦ December 12th the only Council Meeting in December Recommendation: 1) That Council approve the Council Meeting dates as presented. A )6 Barb Long 7/ 0 To: Reeve Woods Members of Council Gene Kiviaho From: Barb Long • Date: February 7, 2006 Issue: AAMD&C Spring 2006 Convention Background: The AAMD&C has forwarded the Hotel Reservation and Credential Forms to be completed and submitted. Financial Implications: Cost to the municipality include: Council and Administration remuneration for hotel, mileage, meals, and per diems. Discussion: A copy of the draft Convention program was emailed to Council on February 5th. • Recommendation: That Council advise Administration who will be attending in order that registrations may be submitted and reservations confirmed. A Barb Long Gene Kiviaho Reeve Woods Members of Council From: Barb Long Date: February 8, 2006 Issue: Distribution of the First Round of the 2006 Community Grants Funding Background: A Community Grants Committee meeting was held at 8:30 A.M. on Tuesday, February 14, 2006, to review the applications received for the 2006 first round of funding, in order to determine eligibility and funding allocations. Discussion: The Community Grants Committee, consisting of all members of Council, received a total of 9 applications requesting $ 21,864.31 in funding for projects totaling $ 94,882.37. As per the County's proposed budget, $50,000.00 is to be allocated to this grant for 2006, plus a carry over from 2005 of $ 19,335.00, giving this first round of funding approximately $35,000.00 to distribute. Recommendation: 1) That Council approve the February 2006 funding allocations as recommended by the Community Grants Committee 2) That Council select the method of distribution of funds - ??Vc/ B. Long 0 To: Reeve Woods Members of Council From: Gene Kiviaho, CAO Date: February 13, 2006 Issue Town of Three Hills Wastewater Treatment Study Background On February 2, Jack Ramsden advised that he had scheduled a meeting with the Mayors, Deputy Mayors and CAO's of Trochu & Three Hills, plus Reeve Woods & I on Friday, February 10`h at the Town Office at 10:00 A.M. to discuss wastewater lagoons. The County was not advised of any specifics with respect to the meeting and given that initial meetings should be held at the administrative level, Rob and I attended on behalf of the County to obtain information and report back to Council. Three Hills engaged Stantec Consultants and Parkland Geotechnical Consulting to review the Town's facultative wastewater treatment lagoons and to provide recommendations for meeting the Town's future needs. Parkland GC completed the Geotechnical review of the Three Hills Wastewater Lagoons in August 2005 and Stantec presented the Final Report to Three Hills in January 2006. The purpose of the February 10, 2006 meeting was to provide Trochu & Kneehill County an opportunity for input on the Final Report that was presented to Three Hills. Discussion Given the fact that Three Hills provided non-technical and scattered pieces of information County staff did not have sufficient information to comment on the Report, nor provide a recommendation to Council on the findings of the Report. The County requested copies of the Report and that Stantec present the findings of the Report to the parties. I informed the Town that I would bring the issue to Council at the February 14th meeting and seek direction. Financial Implications The financial implications are pending a full review and explanation of the Report. Recommendation 1. 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N N U O co 4 ` E aw N o? Gt O a) oW 2 LL E W a`) oIn L a 3 co a) _ i d'C? E 4(a m w u . d- - .., d O 4 e N , y N ?a' m 00(n JF? a= m WJQ O O co C) O O O A L6 LJ a) as v O 1) E ' o U m E O O N o i L N: u • O N ^ ii O it L. > I'yr C: a) E E vJ ? VJ E cu N N O ^V, 1 ^ 1 W C 0 to C u .n w Cn q- !D .9 o W 7 a? c N 0 8 x CD N U 0 cu i w co CN N co 0) PENDING BUSINESS ITEMS UPDATED FOR FEBRUARY 14, 2006 COUNCIL MEETING 2005 ITEM Bylaw #1501 Amendment to Bylaw 1483 (#6-05) Amendment appointing EMS Coordinator, as Director of Disaster Services, and CAO as Deputy Director. Received first reading on March 22, 2005. Jan 06 Greg waiting on KREMA decisions before bringing back to Council. Feb 28/06 Council Meeting agenda. KRWSC Operating Services Agreement (#25-05) County has verbal agreement for looking after water line treatment and monitoring for • one year trial basis. Written agreement still being negotiated. Jan 24/06 Update to Council in information package. Feb 06 still under negotiation Kneehill Regional Emergency Mgmt Agency (#27-05) Council endorsed concept of establishing Regional Emergency Management Agency - all municipalities have endorsed. August 2005 drafted an agreement, waiting for list of resources from each municipality prior to bringing to Council for ratification. Jan/06 G. Harsch advised waiting for KREMA decision Lane Closure (Torrington Plan 4127 EH, Block 1, Lot 10 (#32-05) Planning approved to proceed with lane closure. First reading given to Bylaw and application sent to Minister. P.H. scheduled for February 14/06. Further readings to Bylaw to be scheduled once have received approval from government. County Road Allowances (#53-05) Issues: Quads accessing private property from AB Trail Net land - Could County fence their road allowances and put up no access signs. Also policy regarding mowing road allowances on gravel roads Construction on County Road Allowances (#61-05) Referred to Administration for a review of current policy. Feb 14th C.M. Agenda KRWSC Water Supply Agreement (#92-05) Discussed "in camera" at Jan 24 2006 Council meeting. Still under negotiation Mt. Vernon Water (#103-05) Request for consideration of County purchasing and operating the waterline. Council authorized engineering report on the waterline - Nov 8/05. On Feb 28th C.M. Agenda for a report to Council Litz Subdivision - Rezoning Request (#107-05) Council refused rezoning request. SDAB scheduled for January 27th, 2006. SDAB upheld MPC decision. FILE Page 1 of 1