HomeMy WebLinkAbout2006-02-27 Council Minutes13.0 Information Package
13.1 Upcoming Dates
13.2 Operations Summary
13.3 County of Lethbridge - Fusarium
13.4 Community Grants Report
13.5 Cosway - Daniel Smith Presenter
13.6 Trochu Special Constable
13.7 Trochu Fire Department
13.8 AB Traffic Safety Pilot Project
13.9 AB Water/Wastewater Partnership Funding
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KNEEHILL COUNTY COUNCIL MEETING MINUTES
February 27, 2006
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PRESENT
CALL TO ORDER
MINUTES OF THE FEBRUARY 27, 2006 REGULAR
MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT
THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET,
THREE HILLS, ALBERTA.
PRESENT:
Division No. 4 Murray Woods, Reeve
Division No. 5 Vern Crawford, Deputy Reeve
Division No. 3 Jerry Wittstock, Councillor
Division No. 6 Ken Hoppins, Councillor
Division No. 7 Ken Knievel, Councillor
ABSENT
Division No. 1 Brian Holsworth, Councillor
Division No. 2 Carol Calhoun, Councillor
ADMINISTRATION PRESENT:
CAO Gene Kiviaho
Operations Director Rob Mayhew
Finance Director Lavinia Henderson
Corporate Services Officer Laurie Watt
Planner Jennifer Brown
EMS Coordinator Greg Harsch
S/Cst Will Scott
Accounts Payable Clerk Darlene Campbell
Recording Secretary Barb Long
Reeve Woods in the Chair:
Reeve Woods called the meeting to order at 8:35 A.M.
AGENDA 1.0 Adoption of Agenda:
Additions to the agenda:
Under New Business:
• 6.6 CAAMD&C Zone Meeting
Under Council & Committee Reports
• 10. 1 Agricultural Service Board Meeting Report
Councillor Knievel moved approval of the agenda, as
76/06 amended.
CARRIED
MINUTES 2.0 Approval of the Council Meeting Minutes
77/06 Councillor Knievel moved approval of the February 14, 2006
Council Meeting minutes.
CARRIED
78/06 Councillor Wittstock moved approval of the February 14, 2006
Public Hearing minutes.
CARRIED
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ACCTS PAYABLE 3.0 Accounts Payable
Councillor Crawford moved that Council receive the accounts
79/06 payable listing.
l7 A 1-11-1 TT' 7-1
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KNEEHILL COUNTY COUNCIL MEETING MINUTES
February 27, 2006
FINANCIAL RPTS 4.0 Financial Reports (report attached and forming part of the
80/06 minutes
Councillor Hoppins moved that Council receive the Financial
Reports, as presented.
CARRIED
. BUS ARISING 5.0 Business Arising from the Minutes
5.1 CAO Announcement
Reeve Woods announced the appointment of Kevin Miner as CAO
of Kneehill County effective May 1St, 2006, and advised Laurie
Watt has been appointed interim CAO, in Gene's absence and
during the transition period.
BUDGET 5.2 Kneehill County Budget 2006 (report attached and forming
part of the minutes)
81/06 Councillor Hoppins moved that Council accept the 2006 Budget
as presented, with the following amendments: reduce the projected
2006 surplus by decreasing farmland and residential taxes by
$571,934.00; and increasing the provincial education requisition
by $400,000.00.
CARRIED
• 5.3 Bylaw #1533- Amendment to Bylaw #1505 Linden North
LINDEN NORTH Phase I Water Service Area Project Special Benefiting Levv
BYLAW 1533 Bylaw (report attached and forming part of the minutes)
Councillor Crawford moved second reading to Bylaw
82/06 #1533.
CARRIED
Bylaw #1533 to be presented for third reading following
Administration obtaining a legal opinion on building the addition
of new parcels into the bylaw.
REIMER REZONING 5.4 Redesignation A to I (SE 24-30-26) - Bylaw #1528 (report
attached and forming part of the minutes)
83/06 Councillor Crawford moved third reading to Bylaw #1528.
CARRIED
RATEPAYER 5.5 Annual Ratepayer Meetings (report attached and forming
• MEETINGS part of the minutes
84/06 Councillor Knievel moved Council receive the draft agenda for the
annual ratepayer meetings.
CARRIED
5.6 Construction by Industry on County Road
CONSTRUCTION ON Allowances Policy (report attached and forming part of the
ROAD ALLOWANCES minutes)
Councillor Crawford moved Council receive the draft policy and
85/06 that it be referred to the March 14th, 2006 Council meeting for
further discussion and consideration.
CARRIED
NEW BUSINESS 6.0 New Business
FCM CONF 6.1 Federation of Canadian Municipalities (FCM) Conference
(report attached and forming art of the A-tinutes)
86/06 Councillor Hoppins moved that Kne '11 ounty sen a Co cil
2 ??/ ?tI? i Al
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KNEEHILL COUNTY COUNCIL MEETING MINUTES
February 27, 2006
representative and the CAO to the 2006 FCM Conference.
CARRIED
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Councillor Hoppins moved motion #86/06 be amended to reflect
87/06 that two members of Council plus the CAO be approved to attend
the 2006 FCM Conference.
CARRIED
CAEP ROUNDTABLE 6.2Central Alberta Economic Partnership (CAEP) 2nd Annual
MLA Roundtable with Mayors/Reeves/Chiefs in Council
(report attached and forming part of the minutes
88/06 Councillor Hoppins moved that the Reeve, and if possible the
Deputy Reeve, attend the CAEP MLA Roundtable on March 17,
2006.
CARRIED
TORR LAND 6.3 Torrington Property Purchase - Adjacent to 110 - 2nd
PURCHASE Avenue (report attached and forming part of the minutes)
89/06 Councillor Crawford moved that Council support the County's
acquisition of the lands from the Golden Hills Regional School
Division and the consolidation of these lands with the adjacent
lands owned by Kneehill County for public use as recreational
lands for the Hamlet.
CARRIED
Note: Upon completion of the land purchase the Planning
Department will proceed with arrangements for consolidation of
the lands and registration with land title as a municipal reserve to
help ensure the land use does not change.
LI
OPERATIONS 6.4 Operations Report (report attached and forming part of
REPORT the minutes)
Councillor Hoppins moved that Council receive the Operations
90/06 Report. CARRIED
STRAT PLANNING 6.5 Strategic Planning Session- Spring 2006 (report attached
and forming part of the minutes)
91/06 Councillor Knievel moved that Council direct Administration to
secure the Red Deer Lodge for April 7th and 8th for the 2006
Strategic Planning Session for Council, CAO, and the Management
Team.
CARRIED
Note: Council will discuss who will facilitate the session and
advise administration.
CAAMD&C MTG 6.6 Central Alberta Association of Municipal Districts and
Counties (CAAMD&C) Zone Meeting
Councillor Hoppins updated Council on the CAAMD&C Zone
meeting to be held in Stettler on Friday, March 3'd, 2006 and
recommended that as many of Council as possible attend.
CARRIED
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UAU
KNEEHILL COUNTY COUNCIL MEETING MINUTES
February 27, 2006
CORR REPORT 7.0 Correspondence Report (attached and forming part of the
minutes)
92/06 Councillor Hoppins moved that Councillor and Mrs. Knievel
HISTORICAL represent Kneehill County at the Kneehill Historical Society
SOCIETY annual spring fund raiser.
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CARRIED
93/06 Councillor Wittstock moved that Council receive the
Correspondence Report.
CARRIED
BUS REPORTS 8.0 Pending Business Items Report (attached and
forming part of the minutes)
94/06 Councillor Hoppins moved that Council receive the Pending
Business Items Report.
CARRIED
9.0 Council Business Summary Report (attached and forming
part of the minutes)
95/06 Councillor Wittstock moved that Council receive the Business
Summary Report.
CARRIED
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COUNCIL REPTS 10.0 Council and Committee Reports
ASB MEETING 10.1 Agricultural Service Board (ASB) Meeting - verbal report
by Councillor Hoppins on the February 22° , 2006 ASB meeting.
Reeve's Report:
Kneehill Ambulance Society (KAS) - verbal report by
Reeve Woods on the Annual General Meeting held on February
21, 2006.
Police College RFP - short list to be received by the Town by the
end of March.
Palliser Regional Planning - attended presentation on services
offered by the Palliser Regional Planning Commission.
96/06 Councillor Wittstock moved to receive the Council and Committee
reports.
CARRIED
0
BUS ARISING 11.0 Business Arising from Council and Committee Reports
There was no business arising from the Council and Committee
Reports
The meeting recessed from 11:45 a.m. until 1:23 p.m.
12.0 In Camera
IN CAMERA Councillor Wittstock moved the meeting go in camera to discuss
legal issues.
97/06 CARRIED
Time: 1:25 p.m.
Councillor Crawford left the in camera session from 2:10 p.m.
until 2:20 p.m.
•
Mr. Mayhew, Mrs. Watt, and Mrs. Long
at 2:50 p.m. ^ A
the in camera session
4
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CA
KNEEHILL COUNTY COUNCIL MEETING MINUTES
February 27, 2006
98/06 Councillor Wittstock moved the meeting back in open session.
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Time: 3:34 p.m.
CARRIED
Gene Kiviaho, CAO, was not present when the meeting
reconvened.
Adjournment
ADJOURNMENT Councillor Knievel moved the meeting be adjourned at 3:34 p.m.
99/06
CARRIED
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otn ity' As at January 31, 2005
GENERAL
ACCOUNT TERM DEPOSIT PAYROLL TAX SALE TOTALS
(including ACCOUNT TRUST
Master Card)
3-12-120 3-12-321 3-12-121 3-12-472
GENERAL LEDGER
Beginning of Month Balance 417,880 36 13,015,614 05 250,000 00 330 90 13,683,825 31
Monthly Receipts 0.00
ADD: Deposits 512,403.65 512,403.65
Term Deposits 1,000,000 00 1,000,000 00
Mastercard Deposit 3,293.15
Interest Earned 10,342.79 10,342.79
Cancelled Cheques 164.29
Differences on Cheques
SUBTOTAL 1,944,084.24 13,015,614 05 250,000 00 330 90 15,210,029 19
LESS: Payroll 0.00
General Cheques 1,358,813.56 129,622.77 1,488,436.33
Utility Bills - Direct Debits 17,019 39 17,019.39
Line of Credit Interest
Merchant Machine 232.05 232.05
Returned Cheques/Cancelled Receipts 0 00
Term Deposits 1,000,000 00 1,000,000.00
Mastercard Charges 865.85 865.85
Manulife Premiums 17,049 48 17,049 48
Preauthorized Debits 850 00 850 00
SUBTOTAL 1,394,830 33 1,000,000 00 129,622.77 0 00 2,524,453.10
BALANCE, END OF MONTH 549,253.91 12,015,614.05 120,377.23 330.90 12,685,576.09
'BANK
End of Month Balance 601,397 38 12,015,614 05 120,377.23 330 90 12,737,719 56
ADD: Outstanding Deposits 2,964.28 2,964.28
SUBTOTAL 604,361 66 12,015,614 05 120,377.23 330 90 12,740,683.84
LESS: Outstanding Cheques 55,107.75 55,107 75
Outstanding Direct Debits 0 00
Bank Error - Deposit Revenue
Telepay Pre-Deposit
Outstanding Bank Adjustment
SUBTOTAL 55,107 75 0 00 55,107 75
BOOK BALANCE, END OF MONTH 549,253.91 12,015,614.05 120,377.23 330.90 12,685,576.09
19 of 71
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5.1 CAO Announcement
Verbal Report by Reeve Woods
22 of 71
TO: Gene Kiviaho
Reeve woods
Members of Council
From: Lavinia Henderson/Laurie Watt
Date: February 23, 2006
Issue: 2006 Budget
Background: The 2006 Budget has been prepared by Administration with Council
direction through the Strategic Plan and their Budget deliberation process.
Discussion: The Municipal Government Act requires a Council to annually pass an
Operating and Capital Budget. Council adopted the 2005 Budget as the
2006 Interim Budget at their 2005 Organizational Meeting.
•
At the February 14, 2006 Regular Council Meeting, Council approved to
receive the 2006 Budget Report as presented by Administration and to be
brought back to the February 27th Council Meeting for consideration by
Council.
Financial Implications:
Administration has updated the December 31, 2005 actuals based on the
annual audit entries to date. All other information included in the budget
document is as previously presented to Council on February 14, 2006
Recommendation:
Adoption of the 2006 budget as presented.
C:
gavinLiaHe'n'-d-erson
Director, Financial Services
23 of 71
To: Gene Kiviaho
Reeve Woods
Members of Council
From: Lavinia Henderson/Laurie Watt
0 Date: February 23, 2006
Issue: Bylaw No. 1533 - Amendment to Bylaw No. 1505 Linden North Phase I
Water Service Area Project
Background: Council passed Bylaw No. 1505 being the Linden North Phase I Water
Service Area Project Special Benefiting Levy bylaw in April 2005. This
bylaw provided for the establishment of the $ 6,000.00 charge as a local
improvement levy. The levy could be paid up front or over 15 years at
4.726%. At the time of passage for Bylaw No. 1505, the preconstruction
engineering for the project projected the number of benefiting service
connections at 112, which would have raised $ 672,000.00.
The construction phase for the water Imes for Linden North Phase I Water
Service Area Project is now substantially complete. The number of
benefiting service connections based on the water line as-builts totals 105.
This reduces the total to be raised through the local improvement levy to
$ 630,000.00.
Discussion: As a result of the changes during the pre-construction phase and the
construction phase of the project, Schedules A and B of Bylaw No. 1505
must be amended by bylaw to reflect the services as actually constructed.
Schedule A is to be amended to reflect 105 service connections rather than
112 and $ 630,000.00 as the total levy rather than $ 672,000.00. Schedule
B is to be amended to reflect only those legal land descriptions which have
a service connection. The levy is to be applied to the property tax by April
1, 2006 and as a result, time is of the essence relative to passage of the
amending bylaw.
Council approved first reading on February 14, 2006 with a request for
legal review prior to proceeding with additional readings. Reynolds Mirth
Richards & Farmer have conducted a review and offered only minor
grammatical revisions to the bylaw. These revisions have been
incorporated in the attached draft.
Financial Implications: The 2006 Budget for the Special Benefiting Levy in Water
• Capital is $ 672,000.00. The actual levy will be $ 630,000.00. The tax
rates for Water Service Areas will pick the difference up.
Recommendation:
That Council proceed with second and third readings of Bylaw No. 1533
being an Amending Bylaw to Bylaw No. 1505.
9 vi ma . - " - -A/,
Henders n
Director, Financial Services
0
To: Reeve Woods
Members of Council
Date: February 23, 2006
From: Gene Kiviaho
Issue:
Ratepayer Meetings
Background:
Attached for your review is the draft agenda for the ratepayer meetings in Carbon, March 15 and
Huxley, March 23. The PowerPoint presentation will be reviewed after the Council meeting.
Recommendation:
Council decision.
Gene Kiviaho
Chief Administrative Officer
DRAFT 2006 RATEPAYER MEETING AGENDA
7.30 p.m. - 9:30 p.m.
•
1) Opening Remarks and Introductions (Reeve)
2) Strategic Planning Priorities and Budget (D/R)
3) Ag Services (Ken K.)
4) Emergency Services (Jerry)
5) Planning & Development (Carol)
6) Central Zone Director's Report (Ken H.)
7) Kneehill Community Summit Update (Brian)
8) Kneehill County Water Services (Reeve)
9) Q & A (Reeve)
10 ) Closing (Reeve)
0
TO: Reeve Woods
Members of Council
FROM: Jennifer Brown, Planning and Development Officer
DATE: February 21, 2006
4 1.0 INTRODUCTION
The Proponent (Ron Reimer) would like to amend County Land Use Bylaw 1440 by
redesignating a 50 acre parcel of SE quarter 24-30-26-W4 from Agricultural to Industrial. The
purpose of the redesignation is to accommodate the existing facilities for Lone Pine Supply to
bring the zoning together with the current use of the property
2.0 BACKGROUND
Council scheduled a public hearing for this for December 13, 2005, which was recessed
and reconvened on January 10, 2006. At this time a public hearmg was held noting the
concerns of 2 groups of neighbors, and first reading was given to the bylaw. Second
reading was held at the meeting on February 14, 2006
3.0 DISCUSSION
Staff has no further information to submit to Council.
4.0 RECOMMENDATION
Staff recommend that Council hold third reading therefore redesignating the SE quarter 24-30-26-
W4 from Agricultural (A) to Industrial (I)
Jeer Brow
Pl ', ing and Development Officer
0
31 of 71
C-l
TO: Gene Kiviaho
Reeve Woods
Members of Council
0
•
FROM: Rob Mayhew
DATE: February 23, 2006
Issue: Policy # 13-20-4B Minor Local Road and Blade Grade Road Standards
for Industry construction on County Road Allowance.
Background Before Coal Bed Methane, requests for construction on County Road Allowances
were minimal. The last two years and with the Coal Bed Methane development,
the access required by the various oil companies to their well sites and
compressor stations has increased.
Discussion The companies don't have an issue with doing minor repairs to dirt trails to
provide themselves better access to their well sites. However, they do not want to
go to the full extent of building to our road standards because these roads are not
required for everyday access once the project is completed.
I met with Apache on January 30, 2006. They would like to improve access to a
site for one mile which would be below Kneehill County road standards, as this is
all they require. The County road standards were discussed which Apache was not
willing to entertain. In further discussions, they suggested that they would talk to
the landowner about going across their field with their road to access the site.
Policy 13-15-4 was amended by Council motion #301-05- May 24, 2005 and the
reason for change was to respect the land use conservation stewardship.
With the discussions that I have had with the various oil company representatives
to date is, that if we make them build to County road standards, they seem willing
to leave the County road allowances and use farmland for access. The road
standards to be considered would be the Minor Local Road and Blade Grade Road
depending on the future use of the road.
Financial Implications
Unknown
Recommendation
That Council approve Policy # 13-20-4B Minor Local Road and Blade Grade
Road Standards for Industry construction on County Road Allowance roads at the
dis etion of the Operations Director or esi ate.
(?J
Rob ayhe ene viaho
Public Works Superintendent CAO
36 of 71
0
KNEEHILL COUNTY
•
•
TITLE:
Category:
No.
MINOR LOCAL ROAD and BLADE GRADE ROAD STANDARDS
FOR INDUSTRY
Transportation Policies
Policy: X
13-20-4B
AUTHORITY: DATE:
REPLACES:
Futher references:
DATE:
If a request for permission to construct an access road on County road allowances to the
County's Minor Local Road or Blade Grade Road Standards at the discretion of the
Director of Operations or designate.
When the request is granted, the following terms and conditions will apply-
1. The requestee is responsible for ensuring the Minor Local Road or Blade Grade Road
2. Survey pins must be offset prior to construction and replaced when the project is
completed.
3. If construction of the road cannot be completed without moving off the road
allowance, the requestee must obtain the necessary agreements from the adjacent
landowners and any compensation for backsloping, borrow pits and or fencing removal
and replacement will be at the cost of the requestee.
4. The requestee must determine if any utility lines, (telephone cables, pipelines or power
lines, water lines) will be affected by the said construction, and be responsible for
location of same, and the County will not accept any liability or responsibility for any
costs which may be incurred for moving of such lines or repair any damage to same.
5. The completed road must be inspected and approved by the Director of Operations or
designate.
6. Once the road has been approved and accepted by the County, the County will accept
responsibility for on-going maintenance of the said road.
Standards:
a. Standards for a Blade Grade Road (Type 5) is defined as a one machine project
(whatever equipment suits the needs)
b. Minor Local Road (Type 4).
MWOR LOCAL HOAU (GRAVEL.)
90 km design
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Atinim01 [k:s1IJn
:rrxr _ KNEEHILLCOUF1TY
TO: Reeve Woods
Members of Council
From: Gene Kiviaho, CAO
Date: February 23, 2006
Issue: FCM Annual Conference - June 2-5, 2006
Background
The 691h Annual Federation of Canadian Municipalities Conference and Municipal Expo
will be held in Montreal, Quebec from June 2 to 5, 2006. Councillor Vern Crawford and
CAO Gene Kiviaho attended as delegates to the 2005 conference in St. John's,
Newfoundland & Labrador. A maximum of $3,500 per delegate was approved by
Council for attendance in 2005
Future conference locations are as follows:
2007 - Calgary
2008 - Quebec City
2009 - Whistler
2010 - Toronto
Discussion
40 Total cost per delegate for 2006 is estimated at $2,775 as follows:
Registration $555 ($545 in 2005)
Accommodations $800-$900 based on 4 nights
Return Airfare $600
Per Diem per Councillor $720 (4 days @ $180/day).
This estimate assumes early registration and does not include applicable taxes or
incidentals.
Council and Administration who have attended past conferences have found this a unique
and beneficial opportunity to attend a national convention and network with other
municipal leaders from across Canada.
Recommendation
That Council send a representative as well as the CAO to the 2006 Conference in
Montreal.
?Kia,CAO
39 of 71
0
To: Gene Kiviaho
Reeve Woods
Members of Council
Date: February 20, 2006
0 From: B. Long
Issue:
Central Alberta Economic Partnership (CAEP) 2nd Annual MLA Roundtable with
Mayors/Reeves/Chiefs in Council for all municipal and provincial elected officials in the
Central Region.
Discussion:
An invitation was received for Reeve Woods to attend the March 17, 2006 Roundtable
being held at the Penhold Memorial Hall on March 17`h, 2006. Included was a draft
agenda and registration form. The agenda lists the Honourable Mike Cardinal, Minister of
Alberta Human Resources and Employment, the Honourable Guy Boutilier, Minister of
Environment, and the Honourable Dr. Lyle Overt, Minister of Infrastructure and
Transportation.
Recommendation:
Council decision
B. Long ;
•
40 of 71
0
TO: Gene Kiviaho
Reeve Woods
Members of Council
From: C. Frank Grills A.M.A.A.
• Assessor
Date: February 10, 2006
Issue: Purchase of Property Adjacent to 110 - 2d Avenue, Torrington
Background: There has been a request to purchase property in Torrington that Kneehill
County currently owns. The property is adjacent to and to the north and east of
Torrington School. In 2000 a plan of subdivision separated the old school building from
the majority of the school yard. The former school was then sold. Kneehill County
acquired the subject property adjacent to the school with access along the north side of
the school. The Golden Hills Regional School Division retained the most easterly and
southerly portion of the school yard, with access across the property that is the site of the
community hall or from the alley to the south.
The former school has since been resold and is now used for the construction or repair of
pressure vessels.
Discussion: In a conversation with Mr. Ken Dewald of the Golden Hills Regional School
Division during the week of February 13th it was indicated but not yet supported by
council that they would be interested in transferring their portion to Kneehill County for
$1. The stipulation would be that the lands would be retained for public use for the
residence of Torrington. Mr. Ken Dewald also indicated that the residence of the Hamlet
had previously been in contact to get permission to repair ball park structures on the
property.
A conversation with a resident of Torrington indicated that the ball diamond is used every
week during the summer months for recreational purposes.
The sale of the subject lands would remove public recreational lands from the Hamlet.
Recommendation: Council support the acquisition of the lands from the Golden Hills
Regional School Division and the consolidation of these lands with the lands that
Kneehill County owns for public use as recreational lands for the Hamlet.
0
C. Frank Grills A.M.A.A.
Assessor
41 of 71
L J
6.4 Operations Report
Verbal Report by Director Robert Mayhew
•
•
E
42 of 71
To: Reeve Woods
Members of Council
From: Gene Kiviaho, CAO
Date: February 23, 2006
Issue
Spring Strategic Planning ession
Background
Council has established a p -ocess of holding a strategic planning session in the spring of
each year with senior management to identify priorities and to lay the groundwork for the
fall budget deliberations. C )uncil has held the planning sessions in Red Deer and within
the County. Given that the ..,pring session requires more discussion and focused attention
I urge Council to consider }1ioldmg a two-day spring strategic planning session outside the
County.
Discussion
Council has a growing number of important issues to discuss at strategic planning and it
is important for Council to reflect, identify and analyze factors that may impact Council's
priorities. I believe that this analysis is best conducted in a location outside of the County
and over two days to ensure a productive session and provide direction to Administration.
The CAO's start date may conflict with field time so it is important to hold the planning
• session before May at a tirr, e that the CAO can attend the meeting. Therefore, Council
should direct administration to find a location outside the County for the spring strategic
planning session at a time when the new CAO can attend.
Further information and a c raft agenda can be brought to a future Council meeting for
consideration.
Recommendation
1) That Council direct administration to secure a location for strategic planning
outside of the County;
2) That Council set aside two-days for the Spring Strategic Planning Session;
3) That Administration establish dates so that the CAO can attend
Ge e Ki iaho, CAO
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PENDING BUSINESS ITEMS
UPDATED FOR FEBRUARY 27, 2006 COUNCIL
MEETING
2005 ITEMS
• Bylaw #1501 Amendment to Bylaw 1483 (#6-05)
Amendment appointing EMS Coordinator, as Director of Disaster Services, and CAO as
Deputy Director. Received first reading on March 22, 2005. Jan 06 Greg waiting on
KREMA decisions before bringing back to Council.
KRWSC Operating Services Agreement (#25-05)
County has verbal agreement for looking after water line treatment and monitoring for
one year trial basis. Written agreement still being negotiated. Jan 24/06 Update to
Council in information package. Feb 06 still under negotiation
Kneehill Regional Emergency Mgmt Agency (#27-05)
Council endorsed concept of establishing Regional Emergency Management Agency - all
municipalities have endorsed. August 2005 drafted an agreement, waiting for list of
resources from each municipality prior to bringing to Council for ratification. Jan/06 G.
Harsch advised waiting for KREMA decision
Lane Closure (Torrington Plan 4127 EH, Block 1 Lot 10 (#32-05)
• Planning approved to proceed with lane closure. First reading given to Bylaw and
application sent to Minister. Public Hearing held February 14/06. Further readings to
Bylaw to be scheduled once approval received from Minister
County Road Allowances (#53-05)
Issues: Quads accessing private property from AB Trail Net land - Could County fence
their road allowances and put up no access signs. Also policy regarding mowing road
allowances on gravel roads
Construction on County Road Allowances (#61-05 #52-06)
Referred to Administration for development of new policy for Council consideration.
Feb 27`h Council Meeting Agenda
KRWSC Water Supply Agreement (#92-05)
Discussed "in camera" at Jan 24` 2006 Council meeting. Still under negotiation
Mt. Vernon Water (#103-05)
Request for consideration of County purchasing and operating the waterline. Council
authorized engineering report on the waterline - Nov 8/05. Engineering report expected
• week of February 21S` - if received will be in-camera agenda item for February 27
Council
Page 1 of 2
48 of 71
0
Reimer Redesignation from A to I - Bylaw #1528 (#49-06, 50-06)
Council proceeded with second reading. Motion to return item to February 27th Council
to consider third reading.
Linden North Amending Bylaw #1533 (#60-06)
Council approved first reading of Bylaw #1533 -amendment to Bylaw #1505. Council
requested Bylaw be reviewed by legal counsel prior to any additional readings. February
27t agenda item
Town of Three Hills Wastewater Treatment Study (#66-06)
Council directed Administration to pursue a point meeting of the parties with Stantec on
the findings of the Wastewater Treatment Study, and report back to Council. Meeting
scheduled for March 2, 2006.
Cosway Adiacent Landowners letter (#67-06)
Request referred to administration to provide further information for Council review
•
•
Page 2 of 2
49 of 71
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9
KNEEHILL COUNTY
February 14, 2006 Council Meeting
Agenda
Meeting Called to Order - 9:30 A.M.
1.0 Presentations
1.1 10:00 A.M
Public Hearing - Lane Closure in Torrington
0 2.0 Adoption of Agenda
3.0 Approval of Minutes
3.1 January 24, 2006 Regular Council Minutes
3.2 January 26, 2006 Special Council Minutes
4.0 Accounts Payable
5.0 Financial Reports
6.0 Business Arising from Previous Meetings
6.1 Reimer Rezoning Bylaw #1528 (A to I)
Recommendation: That Council give second and third reading to Bylaw
1528.
6.2 Requests to Close, Purchase or Lease County Road Allowances
Recommendation: That Council receive as information, and continue
with the present practice.
6.3 Requests for Construction by Industry on County Road Allowances
Recommendation: That Council approve the building of access roads by
Industry, adhering to the existing Minor Local Road Standards and Blade
Grade Standards, at the discretion of the Operations Director.
6.4 February 9, 2006 Meeting with Alberta Transportation - Tony Chelick -
Verbal Report
Recommendation: That Council receive as information.
6.5 Bylaw #1530 Records Disposition Bylaw
Recommendation: That Council give second and third reading to Bylaw
#1530
6.6 Kneehill County 2006 Budget - To be sent under separate cover
Recommendation: That Council adopt the 2006 budget, as presented.
7.0 New Business
7.1 Bylaw #1533 - Amendment to Bylaw #1505 Linden North Phase I Water
Service Area Project
Recommendation: That Council give all three readings to amending
Bylaw #1533
7.2 SDAB Board Members Applicants
Recommendation: That Council appoint as members at large to the SDAB
the applicants as presented.
7.3 Change of Council Meeting Dates
Recommendation: That Council approve the Council meeting
dates as presented
7.4 AAMD&C Spring Convention
Recommendation: That Council advise Administration who will
be attending in order that registrations may be submitted and
reservations confirmed.
7.5 Community Grants to Non-Profit Organizations 2006 First
Round Funding
Recommendation:
1) That Council approve the February 2006 funding
allocations as recommended by the Community Grants
Committee.
2) That Council select the method of distribution of funds
8.0 Correspondence Report
9.0 Pending Business Items
10.0 Council Business Summary
• 11.0 Council and Committee Reports
12.0 Business Arising from Council and Committee Reports
13.0 In Camera
Adjournment
14.0 Information Package
P_?
1]
0
KNEEHILL COUNTY COUNCIL MEETING MINUTES
February 14, 2006
MINUTES OF THE FEBRUARY 14, 2006 REGULAR
MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT
THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET,
THREE HILLS, ALBERTA.
•
0
PRESENT:
PRESENT Division No. 4
Division No. 1
Division No. 3
Division No. 7
ABSENT
Division No. 2
Division No. 5
Division No. 6
ADMINISTRATION PRESENT:
CAO
Operations Director
Corporate Services Officer
Planner
Agricultural Fieldman
Assessor
Asst. Finance Director
Accounts Payable Clerk
Murray Woods, Reeve
Brian Holsworth, Councillor
Jerry Wittstock, Councillor
Ken Knievel, Councillor
Carol Calhoun, Councillor
Vern Crawford, Deputy Reeve
Ken Hoppins, Councillor
Gene Kiviaho
Rob Mayhew
Laurie Watt
Jennifer Brown
Bruce Sommerville
Frank Grills
Wendy Barber
Darlene Campbell
Recording Secretary Barb Long
•
Reeve Woods in the Chair:
CALL TO ORDER Reeve Woods called the meeting to order at 9:36 A.M.
AGENDA 2.0 Adoption of Agenda:
Additions to the agenda:
Under New Business:
• 7.6 Cosway Adjacent Landowners Request
• 7.7 Three Hills Wastewater Study
Under Council & Committee Reports
• 11.2 Agricultural Service Board Conference Report
• 11.3 KRWSC Meeting Report
• 11.4 CAEP Aboriginal Community Relations Session
• 11.5 Virtual Learning & Business Centre Concept
Workshop
• 11.6 Brownlee Fryett Seminar
Councillor Wittstock moved approval of the agenda, as
44/06 amended.
CARRIED
MINUTES 3.0 Approval of the Council Meeting Minutes
45/06 Councillor Wittstock moved approval of the January 24, 2006
Council Meeting minutes.
CARRIED
46/06 Councillor Knievel moved approval of the January 26, 2006
Special Council Meeting minutes.
•
t?RRIE
Ree e
C
KNEEHILL COUNTY COUNCIL MEETING MINUTES
February 14, 2006
ACCTS PAYABLE 4.0 Accounts Payable
Councillor Holsworth moved that Council receive the accounts
47/06 payable listing, as presented.
CARRIED
FINANCIAL RPTS 5.0 Financial Reports (report attached and forming part of the
48/06 minutes)
Councillor Wittstock moved that Council receive the Financial
Reports, as presented.
CARRIED
BUS ARISING 6.0 Business Arising from the Minutes
REIMER REZONING 6.1 Redesignation A to I (SE 24-30-26) - Bylaw #1528 (report
attached and forming part of the minutes)
49/06 Councillor Wittstock moved second reading to Bylaw #1528.
CARRIED
Councillor Holsworth moved third reading be deferred to the
50/06 February 27, 2006 Council meeting.
CARRIED
PURCHASE OF 6.2 Requests to Close, Purchase or Lease County Road
ROAD ALLOWANCES Allowances (report attached and forming part of the minutes
Councillor Knievel moved Administration continue with the
51/06 current practice regarding the leasing, selling, and disposing of
road allowances,
CARRIED
6.3 Requests for Construction by Industry on County Road
CONSTRUCTION ON Allowances (report attached and forming part of the
ROAD ALLOWANCES minutes)
Councillor Knievel moved this issue be referred to Administration
52/06 for the development of a policy for Council consideration.
CARRIED
I'll. LANE Public Hearing - Lane Closure (report attached and forming
part of the minutes)
ONIUltl Councillor Holsworth moved the meeting go out of session to hear
53/06 the Public Hearing scheduled for 10:00 A.M.
CARRIED
Time: 10:00 A.M.
54/06 Councillor Knievel moved the meeting back in session.
CARRIED
Time: 10:10 A.M.
Note: Bylaw # 1531, with respect to this lane closure, received first
reading on January 24th, 2006, and will be brought back to Council
for further readings when approval for the lane closure has been
received from the Minister of Transportation.
AB TRANSPORT 6.4 Meeting with Alberta Transportation (report attached and
MEETING forming part of the minutes)
Councillor Holsworth moved that Council receive the verbal report
• 55/06 regarding the meeting with Alberta Transportation
zx?
2
Reeve
i,,,,
CA
KNEEHILL COUNTY COUNCIL MEETING MINUTES
February 14, 2006
CARRIED
6.5 Records Disposition Bylaw #1530 (report attached and
BYLAW 1530 forming part of the minutes)
RECORDS DISP Councillor Wittstock moved second reading of Bylaw #1530, this
56/06 being the Records Disposition Bylaw for Kneehill County.
• CARRIED
Councillor Knievel moved consideration to have third reading be
57/06 given to Bylaw #1530.
CARRIED UNANIMOUSLY
Councillor Holsworth moved third reading to Bylaw
58/06 #1530.
CARRIED
2006 BUDGET 6.6 Kneehill County 2006 Budget (report attached and forming
part of the minutes)
Councillor Holsworth moved that Council receive the 2006 Budget
59/06 Report, with it to be brought back to the February 27th Council
Meeting for consideration by Council.
CARRIED
NEW BUSINESS 7.0 New Business
BYLAW 1533 7.1 Bylaw #1533- Amendment to Bylaw #1505 Linden North
LINDEN NORTH Phase I Water Service Area Proiect Special Benefiting Levy
Bylaw (report attached and forming part of the minutes)
60/06 Councillor Wittstock moved first reading to Bylaw #1533,
this being a bylaw amending Bylaw #1505, by replacing Schedule
A to reflect 105 service connections, and Schedule B to
reflect the correct legal land descriptions of the service
connections.
CARRIED
Note: Administration to ensure amending Bylaw 1533, has been
reviewed by legal counsel, and to investigate whether any future
changes to the service connections needs to be done by amending
bylaw, prior to Council considering further readings.
• SDAB MEMBERS 7.2Appointment of Members at Large to the Subdivision and
Development Appeal Board (report attached and
forming part of the minutes
Councillor Knievel moved that Council approve the applications
for Members at Large on the Kneehill County Subdivision and
61/06 Development Appeal Board, subject to their attendance at a
training course prior to sitting on the Board.
CARRIED
MEETING DATES 7.3 Change of Council Meeting Dates (report attached and
forming part of the minutes)
62/06 Councillor Wittstock moved that Council approve the following
Council Meeting Dates:
• Monday, February 27th 2006
• Tuesday, March 14th, 2006
• Thursday, March 30th, 2006
• C
3
Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
February 14, 2006
AAMD&C SPRING 7.4 AAMD&C Spring 2006 Convention (report attached and
forming part of the minutes)
CONVENTION Councillor Wittstock moved that Council advise Administration
whom will be attending, in order that the registrations may be
63/06 submitted, with the CAO to determine the Administration
participation.
CARRIED
COMM GRANTS 7.5 Community Grants to Non-Profit Organizations 2006 First
ROUND ONE Round Funding (report attached and forming part of the
minutes)
64/06 Councillor Holsworth moved that Council approve the February
2006 funding allocations, totaling $19,721.31, as per the
recommendations of the Community Grants Committee.
CARRIED
65/06 Councillor Knievel moved that the funds be distributed by mail, as
per past practice.
CARRIED
•
3 HILLS WASTEH2o 7.6 Town of Three Hills Wastewater Treatment Study Meeting
TREATMENT STUDY (report attached and forming part of the minutes)
Councillor Wittstock moved that Administration be directed to
66/06 pursue a joint meeting of the parties with Stantec, on the findings
of the Wastewater Treatment Study, and report back to Council.
CARRIED
7.7 Cosway Adiacent Landowners Letter Requesting Kneehill
County to Express Interest in Purchasing the Abandoned CP
Line Within Kneehill County from Alberta Trail Net L report
attached and forming part of the minutes)
67/06 Councillor Knievel moved this issue be referred to Administration
to provide further information for Council consideration.
CARRIED
E
CORR REPORT 8.0 Correspondence Report (attached and forming part of the
minutes)
68/06 Councillor Knievel moved that Council receive the
Correspondence Report.
CARRIED
BUS REPORTS 9.0 Pending Business Items Report (attached and
forming part of the minutes)
#53-05: Operations Department investigating the priority
right of way on AB Trail Net land, and will present a report at
a future Council Meeting.
CARRIED
69/06 Councillor Holsworth moved that Council receive the Pending
Business Items Report.
CARRIED
4
Reeve
CA
KNEEHILL COUNTY COUNCIL MEETING MINUTES
February 14, 2006
10.0 Council Business Summary Report (attached and forming
part of the minutes)
70/06 Councillor Wittstock moved that Council receive the Business
Summary Report.
CARRIED
• COUNCIL REPTS 11.0 Council and Committee Reports
ASB CONVENTION 11.1 ASB Convention - written report by Councillor Hoppins on
the 601h Annual Provincial ASB Convention held in Edmonton on
January 31St to February 3`d 2006.
11.2 ASB Convention Resolutions
Councillor Knievel updated Council on the resolutions passed at
the ASB Provincial Conference.
KRWSC 11.3 KRWSC Meeting - verbal report by Councillor Wittstock,
noting the following:
• Town of Drumheller will be taking care of the operations of the
Kirkpatrick Reservoir
• Red Deer River Users Meeting on March 16th at 2:00 P.M. in
Drumheller, with Minister Guy Boutilier in attendance.
Councillors are encouraged to attend if possible.
• January 17/06 Glen Rieger, Anon Hovde, Ray Romanetz, and
Guss Nash met with Province to request consideration of
forgiveness of 5 years of interest. Felt very positive response
from Deputy Premier McClelland.
• Clarified that the County water rate is $2.45 per cubic meter
• Reported that all deficiencies in the system have been corrected
CAEP WORKSHOP 11.4 Central Alberta Economic Partnership - Aboriginal
Community Relations Workshop
Reeve Woods gave a verbal report on the February 2, 2006
workshop held in Trochu.
11.5 Virtual Learning and Business Centre Concept Workshop
VIRTUAL LEARNING Reeve Woods reported on the workshop hosted by the Town of
WORKSHOP Three Hills on February 4, 2006.
11.6 Brownlee Fryett - Emerging Trends in Municipal Law
BROWNLEE FRYETT Seminar
• Reeve Woods reported on the February 8th Brownlee Fryett
seminar he had attended.
71/06 Councillor Knievel moved that Council receive the Council and
Committee reports.
CARRIED
BUS ARISING 12.0 Business Arising from Council and Committee Reports
There was no business arising from the Council and Committee
Reports
13.0 In Camera
IN CAMERA Councillor Wittstock moved the meeting go in camera to discuss a
labour issue with only Council and the CAO remaining in the
meeting.
5
Reeve
(%"?
CA
KNEEHILL COUNTY COUNCIL MEETING MINUTES
February 14, 2006
72/06 CARRIED
Time: 11:30 A.M.
0
•
•
S
73/06 Councillor Wittstock moved the meeting back in open session.
CARRIED
Time: 11:45 A.M.
Gene Kiviaho, CAO, was not present when the meeting
reconvened.
NEW CAO Councillor Holsworth moved that the Reeve be authorized to
74/06 complete negotiations and sign a contract with the selected
candidate for the CAO position, as per discussions.
CARRIED
Adjournment
ADJOURNMENT Councillor Knievel moved the meeting be adjourned at 11:55 A.M.
75/06
CARRIED
6
Reeve
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Banc. Reconciliation:
4 Balances to December 31, 2005 on all accounts
Receipts of $315,500
0
A6 2.14 million in disbursements processed. Includes 4th installment of 1 million for
school tax
46 Cash flow projection conducted, indicated 1.5 million had to be transferred from
GIC's prior to year end to cover disbursements - transfer completed
Outstanding Cheques:
Outstanding cheques between range 18355 - 18612 were issued in last runs of
month (December 20 and 31). Cheque 17787 cleared in January. Cheque 17807
still outstanding and will be stale dated in February. Vendor will be contacted.
Net Cash Comparison:
Balance is approximately $ 1.5 million in current year compared to prior year.
Highest year end total in 15 year history.
0
Tax Comparisons:
Current taxes receivable at January 31, 2006 is credit $ 243,000 compared to credit
of $ 73,000 same time in 2005.
4 Tax arrears receivable at January 31, 2006 is $ 168,600 compared to $ 273,000 in
same time in 2005
46 Seven customers signed up on the tax installment program. Advertising to
continue.
•
fl BANK RECONCILIATION
?' As at December 31, 2005
-L-uo nnj GENERAL
ACCOUNT TERM DEPOSIT PAYROLL TAX SALE TOTALS
(including ACCOUNT TRUST
Master Card)
3-12-120 3-12-321 3-12-121 3-12-472
GENERAL LEDGER
Beginning of Month Balance
Monthly Receipts
!ADD: Deposits
'Term Deposits
Mastercard Deposit
Interest Earned
Cancelled Cheques
Differences on Cheques
SUBTOTAL
LESS: Payroll
General Cheques
Utility Bills - Direct Debits
Line of Credit Interest
Merchant Machine
Returned Cheques/Cancelled Receipts
Term Deposits
Mastercard Charges
Manulife Premiums
Preauthorized Debits
SUBTOTAL
BALANCE, END OF MONTH
680,444.46 14,510,217.00 86,803.49 330 90 15,277,795.85
0.00
315,513.27 340,252.85 655,766 12
2,510,217.00 1,015,614.05 3, 525, 831.05
3,745.77
38,929.70 38,929 70
70,693.52
3,619,543 72 15,525,831.05 427,056.34 330.90 19,572,762.01
0.00
2,145,045.50 177, 056.34 2,322,101.84
14,129.99 14,129.99
39.65 39.65
0.00
1,015,614 05 2,510,217.00 3,525,831.05
3,380 72 3,380 72
16,827.69 16,827 69
6,625 76 6,625.76
3,201,663.36 2,510,217.00 177,056 34 0.00 5,888,936.70
417,880.36 13,015,614.05 250,000.00 330.90 13,683,825.31
BANK
End of Month Balance 508,762.61 13,015,614.05 72,943.66 330.90 13,597,651.22
ADD: Outstanding Deposits 32,368.06 177,056.34 209,424.40
SUBTOTAL 541,130.67 13,015,614.05 250,000.00 330 90 13,807,075 62
LESS: Outstanding Cheques
Outstanding Direct Debits
Bank Error - Deposit Revenue
Telepay Pre-Deposit
Outstanding Bank Adjustment
SUBTOTAL
BOOK BALANCE, END OF MONTH
123,250.31 123,250.31
0.00
123,250.31 0.00 123,250.31
417,880.36 13,015,614.05 250,000.00 330.90 13,683,825.31
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TO: Reeve Woods
Members of Council
FROM: Jennifer Brown, Planning and Development Officer
DATE: February 7, 2006
1.0 INTRODUCTION
The Proponent (Ron Reimer) would like to amend County Land Use Bylaw 1440 by
redesignating a 50 acre parcel of SE quarter 24-30-26-W4 from Agricultural to Industrial. The
purpose of the redesignation is to accommodate the existing facilities for Lone Pine Supply to
bring the zoning together with the current use of the property.
2.0 BACKGROUND
Council scheduled a public hearing for this for December 13, 2005, which was recessed
and reconvened on January 10, 2006. At this time a public hearing was held noting the
concerns of 2 groups of neighbors, and first reading was given to the bylaw.
3.0 DISCUSSION
Staff has no further information to submit to Council.
4.0 RECOMMENDATION
• Staff recommend that Council hold second and third reading therefore redesignating the SE
quarter 24-30-26-W4 from Agricultural (A) to Industrial (I).
i k
Je 'fer Brown
PI ing and Dev opment Officer
•
1
0
TO: Gene Kiviaho
Reeve Woods
Members of Council
• FROM: Rob Mayhew
DATE: February 8, 2006
Issue: Requests to close, purchase or lease County Road Allowance.
Background The following neighbouring Counties were contacted:
Red Deer County: no response
Mountainview County: 1. Requests to use a road allowance shall be made
in writing to Mountainview County. 2. A copy of the request will be
forwarded to the local Councillor for comment and recommendation.
Wheatland County: no response
County of Stettler: no sale, they did an extensive look into this and should
be forwarding it to me if possible.
Lacombe County: will generally not lease, sell or otherwise dispose of
statutory road allowances. Non-statutory road allowances that are not
• required for public travel or any other purpose may be sold or exchanged
for new road right of way.
Starland County: no sale or leasing of road allowances.
Discussion The majority of the Counties generally do not sell, lease or dispose of road
allowances, and road allowance disposals are rare. The only time that road
allowances should be sold is if the there are road improvements - i.e.
constructing a safe, gradual curve where there was a sharp corner.
The sale of County property or road allowances should only be done when
brought forward by administration, due to road upgrades where the old
road allowance is no longer required.
Financial Implications
None
Recommendation
That Council receive this as information and carry on with the present
practice.
Rob ayh Gyre iviaho
Publ c Works Superintendent CA01
0
TO: Gene Kiviaho
Reeve Woods
Members of Council
•
•
FROM: Rob Mayhew
DATE: February 8, 2006
Issue: Requests for construction by industry on County Road Allowance.
Background Before Coal Bed Methane, requests for construction on County Road Allowances
were minimal. The last two years and with the Coal Bed Methane development,
the access required by the various oil companies to their well sites and
compressor stations has increased.
Discussion The companies don't have an issue with doing minor repairs to dirt trails to
provide themselves better access to their well sites. However, they do not want to
go to the full extent of building to our road standards because these roads are not
required for everyday access once the project is completed.
I met with Apache on January 30, 2006. They would like to improve access to a
site for one mile which would be below Kneehill County road standards, as this is
all they require. The County road standards were discussed which Apache was not
willing to entertain. In further discussions, they suggested that they would talk to
the landowner about going across their field with their road to access the site.
Policy 13-15-4 was amended by Council motion #301-05- May 24, 2005 and the
reason for change was to respect the land use conservation stewardship.
With the discussions that I have had with the various oil company representatives
to date is, that if we make them build to County road standards, they seem willing
to leave the County road allowances and use farmland for access. The road
standards to be considered would be the Minor Local Road and Blade Grade
depending on the future use of the road.
Financial Implications
Unknown
Recommendation
That Council recommend the industry build the access roads to the County's
,Minor Local Road and Blade Grade Standards at the discretion of the Operations
2 Director.
Rob aync w
Public Woks Superintendent
Gene viaho
CAO '
0
Gene Kiviaho
Reeve Woods
Members of Council
From: Lavinia Henderson
Date: February 7, 2006
Issue: Records Disposition Bylaw No. 1530
Background:
The Municipal Government Act provides the authority for the destruction of municipal
records by bylaw. Bylaw 1409 was passed in September 1999 using a schedule of
retention model provided by Municipal Affairs. Since then Municipal Affairs has
updated the schedule to reflect the changing times. Bylaw #1409 was reviewed by
County staff and Bylaw #1530 was drafted to address the needed changes.
The Corporate Services Strategic Plan identifies Record Management as its Priority #2.
This Bylaw will assist Corporate Services to meet its Strategic objective.
Discussion:
Bylaw #1530 was given first reading at the January 24, 2006 Council meeting.
Recommendation:
That Council give second and third reading to Bylaw 1530.
1. 1 GrJ
Henderson "?VVVV
TO: Gene Kiviaho
Reeve woods
Members of Council
• From: Lavinia Henderson
Date: February 8, 2006
Issue: 2006 Budget
Background: The 2006 Budget has been prepared by Administration with Council
direction through the Strategic Plan and their Budget deliberation process.
Discussion: The Municipal Government Act requires a Council to annually pass an
Operating and Capital Budget. Council adopted the 2005 Budget as the
2006 Interim Budget at their 2005 Organizational Meeting.
A Budget Recap is attached to this recommendation for Council's review.
Additional information was received from the Province relative to the
linear assessment earlier this week. This is included in the Recap and the
Assessor will speak to the matter during the presentation of the Recap
information.
Financial Implications:
Refer to the Budget Recap document as attached.
Recommendation:
Adoption of the 2006 budget as presented.
?thaHende
rson
Director, Financial Services
•
0
2006 MUNICIPAL BUDGET
RECAP
DIRECTIVES FROM LAST COUNCIL MEETING:
LEGISLATIVE/ADMINISTRATION:
• • Community Summit moved from Administration to Legislative - $ 37,233
• Administration Operating Budget at $ 1,120,090
PROTECTIVE SERVICES:
• Fire Capital - Funds for Thermal Imaging Camera cut $ 12,000
• Ambulance - Additional funds provided for increase in requisitions
TRANSPORTATION:
• $ 122,054 transferred from operating reserves for contribution to capital for
balance of grader purchase
• WATER:
• Capital projects for revenue and expenditure totals balanced at $ 4,057,037
GENERAL:
The 2005 YTD totals in the Budget document are to December 31, 2005,
however approximately $ 550,000 net in entries remain to be inputted in this
document. This is being completed now in conjunction with the annual audit.
The linear assessment figures were received from the Province the week of
February 6 (approximately 3 weeks sooner than we had anticipated it). The
calculations have been completed - assessment increased 24% over 2005;
actuals have been updated with this budget revision.
Council's budget strategy for 2006 taxes: base tax revenue on estimated 2006
• assessment using 2005 tax rates.
Actual results for linear assessment growth: 24% - Senior Assessor, Frank Grills
can provide additional information with respect to the assessment.
Impact of Actual Assessment Growth:
The 2006 budgeted tax revenues for M & E and linear are current as of February
10, 2006
0
Budget Adoption:
Adoption of the budget as presented using the growth rate of 19% M &
E and 24% linear will result in a surplus of $991,934. All tax revenue
generated would be based on assessment growth only.
Gene Kiviaho
Reeve Woods
Members of Council
From: Lavinia Henderson
Date: February 7, 2006
Issue: Bylaw No. 1533 - Amendment to Bylaw No. 1505 Linden North Phase I
Water Service Area Project
Background: Council passed Bylaw No. 1505 being the Linden North Phase I Water
Service Area Project Special Benefiting Levy bylaw in April 2005. This
bylaw provided for the establishment of the $ 6,000.00 charge as a local
improvement levy. The levy could be paid up front or over 15 years at
4.726%. At the time of passage for Bylaw No. 1505, the preconstruction
engineering for the project projected the number of benefiting service
connections at 112, which would have raised $ 672,000.00.
The construction phase for the water lines for Linden North Phase I Water
Service Area Project is now substantially complete. The number of
benefiting service connections based on the water line as-builts totals 105.
This reduces the total to be raised through the local improvement levy to
$ 630,000.00.
Discussion: As a result of the changes during the pre-construction phase and the
construction phase of the project, Schedules A and B of Bylaw No. 1505
must be amended by bylaw to reflect the services as actually constructed.
Schedule A is to be amended to reflect 105 service connections rather than
112 and $ 630,000.00 as the total levy rather than $ 672,000.00. Schedule
B is to be amended to reflect only those legal land descriptions which have
a service connection. The levy is to be applied to the property tax by April
1, 2006 and as a result, time is of the essence relative to passage of the
amending bylaw.
Financial Implications: The 2006 Budget for the Special Benefiting Levy in Water
Capital is $ 672,000.00. The actual levy will be $ 630,000.00. The tax
rates for Water Service Areas will pick the difference up.
Recommendation:
• That Council gives Bylaw No. 1533 being an Amending Bylaw to Bylaw
No. 1505 all three readings at their Regular Meeting February 14, 2006.
(,Jvinia Henderson
Director, Financial Services
LJ
To: Gene Kiviaho
Reeve Woods
Members of Council
From: Barb Long
® Date: February 8, 2006
Issue: Appointment of Member s at Large to the Subdivision and Development Appeal
Board (SDAB)
Background:
In October 2005, an advertisement was placed in The Capital requesting applications for
Members at Large on all the County Boards with little response. Due to a shortage of
members on the Subdivision and Development Appeal Board, another ad was placed in
both the regular and County section of The Capital.
Discussion:
The following individuals have expressed interest in serving on the County's SDAB:
1. Dale Moran - RR #1, Huxley
2. Laura Lee Cunningham - Box 504, Three Hills
3. Bert Jackson - Box 294, Acme
• 4. Jake Klassen - Box 232, Linden
5. David Reinhardt - Box 4343, Three Hills
6. Dallas Dau - Box 188, Three Hills
7. Bill Zens - RR#2, Three Hills
Recommendation:
That Council appoint the above noted individuals as Members at Large on the
Subdivision and Development Appeal Board
Barb Long
CJ
•
To: Gene Kiviaho
Reeve Woods
Members of Council
From: Barb Long
Date: February 7, 2006
Issue: Change of Council Meeting Dates
Background:
Due to conflicts caused by the AAMD&C Fall and Spring Conventions, the busy summer
schedule, the County Christmas closure, and a request from Councillor Crawford the
following changes to Council Meeting dates are suggested:
¦ February 28th Council Meeting be changed to Monday, February 27th
¦ March 14th the only Council Meeting in March
¦ July 18th the only Council Meeting in July
¦ August 15th the only Council Meeting in August
¦ November 14th Council Meeting be changed to November 7th
¦ December 12th the only Council Meeting in December
Recommendation:
1) That Council approve the Council Meeting dates as presented.
A )6
Barb Long 7/
0
To: Reeve Woods
Members of Council
Gene Kiviaho
From: Barb Long
• Date: February 7, 2006
Issue:
AAMD&C Spring 2006 Convention
Background:
The AAMD&C has forwarded the Hotel Reservation and Credential Forms to be
completed and submitted.
Financial Implications:
Cost to the municipality include: Council and Administration remuneration for hotel,
mileage, meals, and per diems.
Discussion:
A copy of the draft Convention program was emailed to Council on February 5th.
• Recommendation:
That Council advise Administration who will be attending in order that registrations may
be submitted and reservations confirmed.
A
Barb Long
Gene Kiviaho
Reeve Woods
Members of Council
From: Barb Long
Date: February 8, 2006
Issue:
Distribution of the First Round of the 2006 Community Grants Funding
Background:
A Community Grants Committee meeting was held at 8:30 A.M. on Tuesday, February 14, 2006, to review the
applications received for the 2006 first round of funding, in order to determine eligibility and funding
allocations.
Discussion:
The Community Grants Committee, consisting of all members of Council, received a total of 9 applications
requesting $ 21,864.31 in funding for projects totaling $ 94,882.37. As per the County's proposed budget,
$50,000.00 is to be allocated to this grant for 2006, plus a carry over from 2005 of $ 19,335.00, giving this first
round of funding approximately $35,000.00 to distribute.
Recommendation:
1) That Council approve the February 2006 funding allocations as recommended by the Community Grants
Committee
2) That Council select the method of distribution of funds
- ??Vc/
B. Long
0
To: Reeve Woods
Members of Council
From: Gene Kiviaho, CAO
Date: February 13, 2006
Issue
Town of Three Hills Wastewater Treatment Study
Background
On February 2, Jack Ramsden advised that he had scheduled a meeting with the Mayors,
Deputy Mayors and CAO's of Trochu & Three Hills, plus Reeve Woods & I on Friday,
February 10`h at the Town Office at 10:00 A.M. to discuss wastewater lagoons.
The County was not advised of any specifics with respect to the meeting and given that
initial meetings should be held at the administrative level, Rob and I attended on behalf
of the County to obtain information and report back to Council.
Three Hills engaged Stantec Consultants and Parkland Geotechnical Consulting to review
the Town's facultative wastewater treatment lagoons and to provide recommendations for
meeting the Town's future needs. Parkland GC completed the Geotechnical review of the
Three Hills Wastewater Lagoons in August 2005 and Stantec presented the Final Report
to Three Hills in January 2006.
The purpose of the February 10, 2006 meeting was to provide Trochu & Kneehill County
an opportunity for input on the Final Report that was presented to Three Hills.
Discussion
Given the fact that Three Hills provided non-technical and scattered pieces of information
County staff did not have sufficient information to comment on the Report, nor provide a
recommendation to Council on the findings of the Report. The County requested copies
of the Report and that Stantec present the findings of the Report to the parties. I informed
the Town that I would bring the issue to Council at the February 14th meeting and seek
direction.
Financial Implications
The financial implications are pending a full review and explanation of the Report.
Recommendation
1. That Council direct administration to pursue a joint meeting of the parties with
Stantec on the findings of the Wastewater Treatment Study and report back to
Council.
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PENDING BUSINESS ITEMS
UPDATED FOR FEBRUARY 14, 2006 COUNCIL
MEETING
2005 ITEM
Bylaw #1501 Amendment to Bylaw 1483 (#6-05)
Amendment appointing EMS Coordinator, as Director of Disaster Services, and CAO as
Deputy Director. Received first reading on March 22, 2005. Jan 06 Greg waiting on
KREMA decisions before bringing back to Council. Feb 28/06 Council Meeting agenda.
KRWSC Operating Services Agreement (#25-05)
County has verbal agreement for looking after water line treatment and monitoring for
• one year trial basis. Written agreement still being negotiated. Jan 24/06 Update to
Council in information package. Feb 06 still under negotiation
Kneehill Regional Emergency Mgmt Agency (#27-05)
Council endorsed concept of establishing Regional Emergency Management Agency - all
municipalities have endorsed. August 2005 drafted an agreement, waiting for list of
resources from each municipality prior to bringing to Council for ratification. Jan/06 G.
Harsch advised waiting for KREMA decision
Lane Closure (Torrington Plan 4127 EH, Block 1, Lot 10 (#32-05)
Planning approved to proceed with lane closure. First reading given to Bylaw and
application sent to Minister. P.H. scheduled for February 14/06. Further readings to
Bylaw to be scheduled once have received approval from government.
County Road Allowances (#53-05)
Issues: Quads accessing private property from AB Trail Net land - Could County fence
their road allowances and put up no access signs. Also policy regarding mowing road
allowances on gravel roads
Construction on County Road Allowances (#61-05)
Referred to Administration for a review of current policy. Feb 14th C.M. Agenda
KRWSC Water Supply Agreement (#92-05)
Discussed "in camera" at Jan 24 2006 Council meeting. Still under negotiation
Mt. Vernon Water (#103-05)
Request for consideration of County purchasing and operating the waterline. Council
authorized engineering report on the waterline - Nov 8/05. On Feb 28th C.M. Agenda for
a report to Council
Litz Subdivision - Rezoning Request (#107-05)
Council refused rezoning request. SDAB scheduled for January 27th, 2006. SDAB
upheld MPC decision. FILE
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