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Home My WebLink About2006-03-14 Council Minutespr,- Recommendation: That Council 1) Approve the amendments to the benefit package as outlined 2) Approve the enhancements to the benefit package as outlined 3) Direct Administration to work towards implementation of a flexible benefits component as part of the 2007 renewal 7.9 Operations Department Overview - Power Point Presentation Recommendation: That Council receive as information 7.10 Road Projects, Road Study, and Bridge Priorities Recommendation: That Council approve the 2006 Road Construction Plan as presented. 7.11 Operations Summary Verbal Report Recommendation: That Council receive as information 7.12 Rural Addressing Request Recommendation: That Council continue with the recommendations set out in the Strategic Priorities and Corporate Services Strategic Plan for the Municipal Sponsorship Funding for 2006/2007, and defer implementation of the rural addressing component until 2007, and the appropriate notifications be provided to Telus to meet 2007 timelines. 7.13 Request to Set Public Hearing Date - Trentham NE 25-31-24-W4 Recommendation: That Council schedule a public hearing for 10:00 a.m. • April 11, 2006. 7.14 Request to Set Public Hearing Date - DeVoss SE 27-28-23-W4 Recommendation: That Council schedule a public hearing for 10:30 a.m., April 11, 2006. 7.15 CFEP Application - Verbal report by V. Crawford 8.0 Correspondence Report 9.0 Pending Business Items 10.0 Council Business Summary 11.0 Council and Committee Reports 12.0 Business Arising from Council and Committee Reports 13.0 In Camera a) Land Issue i) Trident Lease Agreement ii) Three Hills Wastewater Treatment Study b) Legal Issue i) Water Co-ops (Mt. Vernon and Orkney) ii) Equity Water T, Adjournment 14.0 Inform., 14.1 14.2 14.3 14A 14`.5 • 14.6 14.7 14.8 14.9 14.10 ition Package Operations Summary Corporate Services Summary Enforcement Statistics Access Road Request - A. Greeves Letter from Prime Minister Request to Address Council - G. Morris Donation Request - B. Lovstrom Letter of Support - Three Hills Victim's Services Letter of Support - Acme Daycare DTHR- Health Symposium 14.11 FCM newsletter 14.12 Grant Approval - AB Municipal Water/Wastewater Partnership F- • KNEEHILL COUNTY COUNCIL MEETING MINUTES March 14, 2006 MINUTES OF THE MARCH 14, 2006 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT PRESENT: Division No. 4 Division No. 5 Division No. 1 Division No. 2 Division No. 3 Division No. 6 Murray Woods, Reeve Vern Crawford, Deputy Reeve Brian Holsworth, Councillor Carol Calhoun, Councillor Jerry Wittstock, Councillor Ken Hoppins, Councillor CALL TO ORDER ABSENT Division No. 7 Ken Knievel, Councillor ADMINISTRATION PRESENT: CAO Gene Kiviaho Operations Director Rob Mayhew Corporate Services Officer Laurie Watt EMS Coordinator Greg Harsch Accounts Payable Clerk Darlene Campbell Recording Secretary Barb Long Reeve Woods in the Chair: Reeve Woods called the meeting to order at 8:38 A.M. AGENDA 1.0 Adoption of Agenda: Additions to the agenda: Under Business Arising from Previous Meetings: 6.3 FCM Annual Conference Under New Business 7.16 Oberg Letter Under Council & Committee Reports 11. 1 Lap Top Computers 11.2 Kneehill Ambulance Society Councillor Calhoun moved approval of the agenda, as 100/06 amended. CARRIED MINUTES 3.0 Approval of the Council Meeting Minutes 101/06 Councillor Crawford moved approval of the February 27, 2006 Council Meeting minutes. CARRIED ACCTS PAYABLE 4.0 Accounts Payable Councillor Hoppins moved that Council receive the accounts 102/06 payable listing. CARRIED FINANCIAL RPTS 5.0 Financial Reports (report attached and forming part of the 103/06 minutes) Councillor Calhoun moved that Council rec ve the Financial Reports, as presented. Reeve CAO r KNEEIIILL COUNTY COUNCIL MEETING MINUTES March 14, 2006 CARRIED CJ • BUS ARISING 6.0 Business Arising from the Minutes 6.1 Prairies to Peaks Funding Request (report attached and forming part of the minutes) 104/06 Councillor Hoppins moved that Kneehill County decline basic membership in the Prairies to Peaks Association. CARRIED STRAT PLANNING 6.2 Strategic Planning Session Draft Agenda (report attached and forming part of the minutes) 105/06 Councillor Holsworth moved that Administration proceed with the Strategic Planning Session, as recommended. CARRIED 6.3 Federation of Canadian Municipalities (FCM) Convention FCM CONVENTION Councillor Calhoun moved that Councillor Crawford, Councillor Wittstock, and CAO Kevin Miner, be selected to attend the 106/06 2006 FCM Annual Convention, and that Administration be directed to proceed with the registration. CARRIED BUSINESS 7.0 New Business LOAD LIMIT 7.1 Bylaw #1535 to Amend Bridge Load Limit Bylaw #1276 on Bridge File #70976 (report attached and forming part of the minutes) 107/06 Councillor Hoppins moved first reading of Bylaw #1535, that being a bylaw to amend the Bridge Load Limit Bylaw, by amending the weight restrictions on Bridge File #70976.. CARRIED 108/06 Councillor Calhoun moved second reading of Bylaw #1535. CARRIED 109/06 Councillor Wittstock moved that consideration to hold third reading be given to Bylaw #1535. CARRIED UNANIMOUSLY • • 110/06 Councillor Holsworth moved third reading of Bylaw #1535. CARRIED EAST COULEE 7.2Drumheller Request for Support in Application to Telus to CALLING AREA Expand East Coulee's Calling Area (report attached and forming part of the minutes ) 111/06 Councillor Calhoun moved that Council support the Town of Drurnheller's request by asking Telus to initiate the CRTC local calling area expansion process, and that Administration be directed to contact the Village of Carbon to offer additional support with their application to Telus. CARRIED MUNCIIPAL CENSUS 2 7.3 Municipal Census for 2006 (report attached and forming part of the minutes) CAO r KNEEHILL COUNTY COUNCIL MEETING MINUTES March 14, 2006 112/06 Councillor Crawford moved that Kneehill County review conducting a municipal census in 2007, as part of the budget process. CARRIED 0 CAN BADLANDS 7.4 Canadian Badlands Organization Proposal (report ORGANIZATION attached and forming part of the minutes) Councillor Hoppins moved that Kneehill County provide a letter of 113/06 intent to the Canadian Badlands Municipal Steering Committee pending further review and discussion. CARRIED MARIGOLD LIBRARY 7.5 Marigold Library System Membership (report attached and forming part of the minutes) 114/06 Councillor Crawford moved that Council approve membership in the Marigold Library System for 2006, and that Council review continuing membership during the 2007 budget deliberations. CARRIED Councillor Hoppins moved that Councillor Calhoun be appointed Kneehill County's representative to the Marigold Library Board. CARRIED CREDIT/DEBIT 7.6 County Credit, Debit, and Fuel Card Policy (report 115/06 attached and forming part of the minutes) Councillor Holsworth moved that Council receive the County Credit, Debit, and Fuel Card Policy, as presented, and that it be placed on'the March 30th, 2006 Council Meeting Agenda. CARRIED 7.7 Interim CAO Appointment ( report attached and forming 116/06 part of the minutes) Councillor Crawford moved that Council appoint Laurie Watt, as Interim CAO, effective March 1, 2006 until April 30th, 2006. CARRIED • BENFITS PKG 7.8 Employee Benefits Package for 2006 (report attached and 117/06 forming part of the minutes) Councillor Calhoun moved that Council approve the amendments and enhancements to the benefit package, as outlined, and direct Administration to work towards implementation of a flexible benefits component as part of the 2007 renewal. CARRIED OPERATIONS 7.9 Operations Department Overview (Power Point OVERVIEW Presentation) Councillor Crawford moved that Council receive this report as 118/06 information. CARRIED Note: Mrs. Yvonne Evans was congratulated by Council for a job well done in preparing the Operations Department Overview, and suggested that it be shown at the upcoming Ratepayer Meetings, with some of the information placed on the County website. C] The meeting recessed from 9:36 A 3 r [I: • 0 • KNEEHILL COUNTY COUNCIL MEETING MINUTES March 14, 2006 Presentation to Florence Price Council presented Mrs. Florence Price with a plaque from Kneehill County in recognition of receiving the Woman of Vision Award. RD PROJECTS 7.10 Road Proiects, Road Study, and Bridge Priorities (report attached and forming part of the minutes) 119/06 Councillor Calhoun moved that Council approve the 2006 Road Construction Plan as presented. CARRIED MGV Presentation Doreen Rempel, Community and Regulatory Affairs Coordination, David Morris, Sr. Community Relations Representative, and Hal Morris, Drilling and Completions Manager for MGV Energy Inc., entered the meeting at 10:30. The presentation from MGV Energy Inc. included information about the organization itself, the potential for Coal Bed Methane/ Non Conventional Gas development in Alberta, and environmental and regulatory issues. A question and answer period followed the presentation, with Council expressing its concern with the increased traffic, non low impact activity, densities of the wells, and future development. Ms. Rempel estimated the life span of this project as 30 to 50 years, with the number of wells for the next few years remaining consistent with last year. Reeve Woods thanked the MGV representatives for updating Council on the development within this area, and complimented them on the quality of operations provided by their company. The representatives from MGV Energy Inc. left the meeting at 11:35 A.M. The meeting recessed from 11:35 A.M. until 1:30 P.M. 7.11 Operations Department Summary Report Highlights 1) Stu Becker, AB Transportation, attending March 30th Council Meeting to review common issues. Following agenda items to be discussed: i) Plans for Highway 21 & 27 ii) Condition of Highway 9 & 21 iii) Proposed road projects adjacent to Kneehill County iv) Torrington Reservoir v) Road Swap - information only vi) Trochu East Road from Highway 56 to Highway 21 2) Equipment Tenders - vehicles closing on March 17th, 2006 3) Preliminary Engineering on Water Service Areas - EXH attending April 11th Council Meeting 4) Oil and gas update - crossings/approaches/rig moves 5) County Sign for Administration Building completed 6) Contractor prices up approximately 30% from last year 7) Cosway Request to AB Trail Net re: land purchase - Bill Barclay, legal counsel, arranging meeting to discuss this and other issues (Torrington road project, and 4 F_ KNEEHILL COUNTY COUNCIL MEETING MINUTES March 14, 2006 120/06 Councillor Calhoun moved that Council receive this report. CARRIED RURAL ADDRESSES 7.12 Rural Addressing (report attached and forming part of the minutes) Councillor Crawford moved that Council continue with the 121/06 recommendations set out in the Strategic Priorities and Corporate Services Strategic Plan for the Municipal Sponsorship Funding for 2006/2007, and defer implementation ff the rural addressing component until 2007, with the appropriate notifications provided to Telus to meet the 2007 timelines. CARRIED P.H. 7.13 Request to Set Public Hearing Date (N E 25-31-24-W4) (report attached and forming part of the minutes) 122/06 Councillor Hoppins moved that Council schedule a public hearing for 10:00 A.M. on April 11, 2006. CARRIED P.H. 7.14 Request to Set Public Hearing Date (S E 27-28-23-W4) (report attached and forming part of the minutes) 123/06 Councillor Wittstock moved that Council schedule a public hearing for 10:30 A.M. on April 11, 2006. CARRIED WREDC -LETTER 7.15 CFEP Application - Wild Rose Economic Development OF SUPPORT Request - verbal report by Councillor Crawford 124/06 Councillor Crawford moved that this request be referred to Administration. CARRIED OBERG LETTER 7.16 Letter to Minister Oberg 125/06 Councillor Crawford moved that Council direct Administration to prepare a letter to Dr. Oberg outlining the County's proposal to the Province for changes to road responsibility and designations within the boundaries of Kneehill County, with this letter including the rationale for this proposal. CARRIED Note: Letter to be ready for March 30th Council appointment with • Mr. Stu Becker, Regional Director, AB Infrastructure and Transportation. CORR REPORT 8.0 Correspondence Report (attached and forming part of the C minutes) • David Thompson Health Region Spring Health Symposiums - Reeve Woods to attend one of the sessions. 126/06 Councillor Calhoun moved that Council receive the Correspondence Report. CARRIED BUS REPORTS 9.0 Pending Business Items Report (attached and forming part of the minutes) 127/06 Councillor Hoppins moved that Council receive the Pending Business Items Report. r A DD TUT' CAO I KNEEHILL COUNTY COUNCIL MEETING MINUTES March 14, 2006 10.0 Council Business Summary Report (attached and forming part of the minutes) 128/06 Councillor Wittstock moved that Council receive the Business Summary Report. CARRIED • COUNCIL REPTS 11.0 Council and Committee Reports WREDC 11.1 Wild Rose Economic Development Corporation (WREDC) - verbal report by Councillor Crawford on the March 2, 2006 Board Meeting. • Approved Strategic Plan • Update on new facility and the CFEP application • Renewed Manager's contract • 50 loans approved, totaling $1.8 million • Next meeting April 6, 2006 129/06 Councillor Crawford moved that Council receive the Wild Rose Economic Development Corporation report. CARRIED REEVE'S REPORT Reeve's Report: Acme Hall Grand Opening • Four Councillors in attendance • Councillor Wittstock presented plaque MLA Richard Marz AGM • Honourable Doug Homer guest speaker - Agricultural and Health issues Kneehill Ambulance Society (KAS) David Thompson Health Region (DTHR) proposed Inter-Facility Transfer Services Agreement • Cost an extra $4.00 per capita • March 16/06 meeting of Operators and DTHR to discuss proposed agreement. J. Thompson and E. Guenette to attend and report back to KAS. • Requested this issue to be placed on March 30, 2006 Council Meeting Agenda - Kneehill County to consider sending letter expressing concerns Laptop Computers - verbal report by Councillor Hoppins • Batteries not holding charge - J. Regehr looking into • Need to have carpenter drill holes in Council table to hide • power cords 130/06 Councillor Calhoun moved to receive the Council and Committee reports. CARRIED BUS ARISING 11.0 Business Arising from Council and Committee Reports There was no business arising from the Council and Committee Reports The meeting recessed from 11:45 a.m. until 1:23 p.m. 12.0 In Camera IN CAMERA Councillor Wittstock moved the meeting go in camera to discuss legal issues. 131/06 CARRIED Time: 2:42 p.m. 6 94, Reeve CAO II KNEEHILL COUNTY COUNCIL MEETING MINUTES March 14, 2006 Councillor Crawford left the in camera session from 3:03 p.m. until 3:18 p.m. 132/06 Councillor Calhoun moved the meeting back in open session. CARRIED Time: 3:18 p.m. TRIDENT LEASE Trident Oil Lease Agreement 133/06 Councillor Hoppins moved that Kneehill County sign the lease agreement with Trident Oil. CARRIED Adjournment ADJOURNMENT Councillor Wittstock moved the meeting be adjourned at 3:45 p.m. 134/06 CARRIED • 0 • 7 Keeve - CA pr,- TO: Gene Kiviaho Reeve woods • Members of Council From: Laurie Watt Date: March 2, 2006 Issue: Prairies to Peaks Tourism Association Membership Background: At the November 8th, 2005, regular council meeting, Council received an overview of the Prairie to Peaks organizations from volunteer representatives. Currently, the organization has outgrown the capabilities of volunteers and requested funding of $2.00 per capita to hire a full time tourism coordinator. Council reviewed and considered the request for funding at the November 29, 2005 regular meeting and made the decision to not participate in this Association at this time. Discussion: Prairies to Peaks has responded to Council's decision and is requesting Council to consider a basic membership. Membership would provide inclusion on their website, statistical tracking, calendar brochure, inclusion in attractions binder, joint cooperative promotional programs, training opportunities, and monthly newsletter. This would only apply to the area of Kneehill County that is within the Prairies to Peaks boundaries, that being Torrington and District. While Council supports the initiatives of organizations such as Prairies to Peaks, the benefits would only apply to a small area within Kneehill County and therefore it is recommended that membership in the Prairies to Peaks Association be declined at this time. Financial Implications: The cost of the annual membership for Kneehill County is $330.00. Recommendation: That Council decline membership in the Prairies to Peaks Association. La rie att Corporate Services iyl 16 of 121 0 kh- Pr- MISSION STATEMENT We are here to serve the community and those around us. Kneehill County Strategic Planning Session Agenda April? & 8 2006 8:30 a.m. - 8:40 a.m. Opening Remarks and introductions (Reeve) 8:40 a.m. - 12:00 a.m. Department Reports & Updates • Ag Services - Bruce Sommerville • Assessment - Frank Grills • Finance - Lavinia Henderson • Operations - Rob Mayhew • Planning - Jennifer Brown • Protective Services - Greg Harsh - Will Scott 12:00 a.m. - 1:00 p.m. Lunch 1:00 p.m. - 2:00 p.m. Brain Storming Session - SWOT Analysis • • County Strengths - what do we do really well • Weaknesses - what needs fine tuning • Opportunities - what should we be doing • Threats - what are the barriers 2:00 p.m. - 3:00 p.m. Brain Storming Session - Vision • What does the County look like now • How will the County change in the next 20 years • What should the County to look like in 20 years • What are the barriers to achieving our vision 3:00 p.m. - 4:30 p.m. Council Caucus Administration Caucus 7:00 p.m. Dinner NOTE: April 8 Agenda TBD 17 of 121 1 0 hh- P To: Reeve Woods Members of Council Gene Kiviaho From: Barb Long 0 Date: March 7, 2006 Issue: At the direction of Alberta Transportation, Henry Wiens has requested that Council amend Bylaw 1271, by changing the load limits (weight restrictions) on Bridge File #70976 (SW 17-29-22-W4). Background: On October 11, 2005, Bylaw 1521 (amending Bylaw 1271) imposed a 3 Tonne load limit on Bridge File #70976. Improvements have since been made to the bridge and it now needs to be amended to reflect the following weights: • Single Unit 27 Tonne, Semi Trailer 42 Tonne, Truck Trains 53 Tonne Attached is Bylaw #1535 for Council consideration. Recommendation: That Council give first, second and third readings of Bylaw #1535. • B ong • 18 of 121 0 To: Gene Kiviaho Reeve Woods Members of Council From: Barb Long i Date: March 7, 2006 Issue: Town of Drumheller request for Kneehill County to support their application to Telus to expand East Coulee's calling area to include all the areas for Drumheller. Discussion: In response to Drumheller's request to Telus to expand the calling area for East Coulee, they were advised that all affected municipalities would need to indicate an expression of interest to support this request by passing a motion, prior to Telus proceeding with the application. Attached for your information is a copy of the request from Drumheller and the document from Telus. Further to this issue, Carbon has provided written support to Drumheller's request and has also made application to Telus to extend their calling area to include Three Hills, Acme, and Trochu. Torrington is the only other area not included in our calling area, however, they are able to call Olds, and Red Deer toll free. Financial Implications: None Recommendation: 1) That Council support the Town of Drumheller's request, by asking Telus to initiate the Canadian Radio-television and Telecommunications Commission's (CRTC) local calling area expansion process. 2) That Administration be directed to contact the Village of Carbon to offer additional support in their application to Telus. I ?? B 'tong C7 21 of 121 0 r- II To: Gene Kiviaho Reeve Woods Members of Council From: Barb Long . Date: March 7, 2006 Issue: 2006 Municipal Census Background: As required by Alberta Regulation 63/2001, any municipality wishing to conduct an official census in 2006 must have it completed by June 30`" Discussion: The consensus of the Management Team was that while there would be value to conducting an official consensus, due to the time constraints and it not being included in the budget, that a census be planned for 2007. Some of the issues to be decided in order to conduct an official 2007 census include: • Development of questions • Who would conduct the census - staff, volunteers • Length of time needed for completion • Training • Financial implications Financial Implications: Not known at this time Recommendation: That Kneehill County review conducting a municipal census in 2007, as part of the budget process. B. Long • 9 26 of 121 6- To: Gene Kiviaho Reeve Woods Members of Council From: Barb Long • Date: March 7, 2006 Issue: Canadian Badlands Proposal Background: On March 2°d, 2006 a letter was received from the Canadian Badlands Municipal Steering Committee, requesting Kneehill County become a shareholder in the proposed not-for-profit organization, Canadian Badlands Ltd. Discussion: The Canadian Badlands has been identified as offering great potential to become a major tourism icon destination. The tourism vision is to develop and package this tourism area into a recognizable destination known world-wide as the Canadian Badlands. The shareholders will be member municipalities and will be entitled to appoint 3 representatives, with an initial membership feel of 10 cents per capita to a maximum of • $5,000.00. This matter was discussed at the fall meeting of the Mayors and Reeves and received consensus to proceed. Given that the proposed boundaries of the Canadian Badlands includes most of Kneehill County the proposal is worthy of support. Therefore an indication from Kneehill County of our intention to join, subject to further review and discussion, seems reasonable. Attached is the February 22d letter, Memorandum of Association, Articles of Association, and map for your information and review. Financial Implications: Initial Membership fee - $5,000.00 Recommendation: That Kneehill County Council provide a letter of intent to the Canadian Badlands Municipal Steering Committee pending further review and discussion. X. &0 B. Long 27 of 121 0 To: Gene Kiviaho Reeve woods Members of Council From: Laurie Watt Date: March 8, 2006 Issue: Marigold Library System Membership Background: The Province of Alberta is divided into seven regional library systems under The Alberta Library Act. Governed by Boards appointed by the Councils of participating municipalities, each regional library system determines what services it provides to its own operating budget. Kneehill County is within the Marigold Regional Library boundaries. Approximately 31 libraries are located within the Marigold System; 38 municipalities are members. Discussion: • Should Kneehill County become a member of Marigold, in addition to the basic services offered by local libraries, residents would have access to all enhanced services offered to member municipalities. These include: TRACpac (on line catalogue), access to libraries outside of Marigold (Alberta Library Card) including colleges, universities and other special libraries, paperbacks by mail service, access to thousands of magazines, newspapers, journals, and other printed resources, electronic services. Kneehill becomes a member by signing the agreement and paying an annual levy to Marigold (attached). In addition to the levy, Kneehill County would be required to appoint a member representative to the Marigold Board. The Board meets four times per year and the member may be a Councillor or anyone Kneehill wishes to choose. 58 of 121 0 Financial Implications: - The cost of the annual membership for Kneehill County is $6.94 per capita paid directly to the Marigold Library System. Based on Kneehill's population of 5319, this amounts to $36,913.86 and is included in the 2006 budget. Marigold has indicated if Kneehill County entered into the agreement in 2006, the cost would be pro- rated. Recommendation: 1. That Council approve membership in the Marigold Library System for 2006 2. That Council review continuing membership during the 2007 budget deliberations. L'uri Watt Corporate Services • • 59 of 121 r: To: Gene Kiviaho Reeve Woods Members of Council From: Lavinia Henderson 0 Date: March 9, 2006 Issue: County Credit, Debit and Fuel Card Policy Background: The County currently utilizes a Mastercard which has dual capacity as a debit and credit card for the Reeve and CAO. Also in use are UFA fuel cards for County vehicles for the CAO, Operations Director and two for specific users within the Operations Department. Card acquisition was authorized by Council motion, however policy and procedures for use were not established. Discussion: Delays in expense reimbursement to employees who have used their credit cards have resulted in inconvenience to them which is easily remedied by providing corporate credit facilities. The Banking Services RFP issued last fall made provision for credit cards for the Reeve, CAO and Senior Management Members in order for the County to provide a more efficient method for employees to conduct corporate business. Financial controls • should be established for the use of any credit facility to ensure proper, consistent use. The policy is attached to this recommendation for Council's perusal. Financial: Nil. Recommendation: That Council adopts the County Credit, Debit and Fuel Card Policy as presented. Lavinia Hender on 'irector, Financial Services • 74 of 121 0 I KNEEHILL COUNTY POLICY SECTION: Financial POLICY TITLE: County Credit, Debit and Fuel Cards POLICY NUMBER: • r: Purpose: To establish a policy and procedures for the acquisition and use of credit cards and debit cards in the name of the Kneehill County for Authorized Holders. Object: To set out reasonable and responsible parameters for the use of Kneehill County credit, debit and fuel cards and to ensure users are aware of the privileges and duty of care associated with such use. Policy Statement: The Council recognizes the importance of providing controls to ensure all financial transactions are properly accounted for and administered in a timely manner to reduce liability exposure to Kneehill County and Authorized Holders of County credit cards and debit cards. Definitions: Authorized Holder means any person who holds the position of Reeve, Chief Administrative Officer (CAO), or member of the Senior Management Team, and includes any other person as authorized by the CAO or Operations Director for the use of fuel cards. Card means a credit card, debit card or fuel card. County means Kneehill County, a municipal corporation in the Province of Alberta. Credit Card means any card issued by a financial institution, bank or corporation to the County for any Authorized Holder, authorizing the holder to buy goods or services on credit on behalf of the County. Debit Card means any card issued by a financial institution or bank to the County for any Authorized Holder, authorizing the holder to buy goods or services by electronic withdrawal of funds on deposit in a bank on behalf of the County. Goods and Services means any goods or services which would normally be required by the Authorized Holder as part of normal County operations as 75 of 121 E approved within the annual County Budget, but does not include cash withdrawals. Procedures: • 1. The following positions will be eligible as Authorized Holders of a County card for payment or charge of legitimately budgeted items with the following limits: Card Type Department Position Limit Credit/Debit Card Legislative Reeve $ 10,000.00 Administration CAO $ 10,000.00 Assistant CAO $ 5,000.00 Financial Services $ 5,000.00 Director Agricultural Services Agricultural Fieldman $ 2,500.00 Assessment Senior Assessor $ 2,500.00 Fire Emergency $ 2,500.00 Management Enforcement Services Coordinator $ 2,500.00 Special Constable Planning Planner $ 2,500.00 • Operations Operations Director $ 5,000.00 UFA Fuel Card Administration CAO Per Corporate Agreement Operations Operations Director Per Corporate Agreement 2. The charge or purchase of personal expenses, alcoholic beverages, gratuities, or any item or event not related to County duties or employment is not allowed. 3. Authorized Holders will be responsible to: a) safeguard any card issued to them by the County from use by unauthorized individuals, b) abide by the terms and conditions of this policy and procedures and any agreement required by a financial institution, bank or corporation for a card; c) turn credit slips and debit slips, along with an appropriate vendor invoice, complete with GST number, into the Accounts Payable Clerk the first working day after the expense is incurred if it was local or upon return from a workshop, conference or convention. d) review and sign any agreements required by the County or a financial institution, bank or corporation for the card; 76 of 121 0 e) provide any personal information as required by a financial institution, bank or corporation, within the limits of any Provincial or Federal law which may apply, for the card; f) forfeit the card upon: i) suspension or termination of employment with the County • ii) failure to adhere to the terms and conditions of use of a County card. 4. Authorized Holders 4. The CAO, or designate, will cause an investigation upon any allegation of inappropriate expenditure or charge. Use of the card is considered a priviledge and all Authorized Holders will respect the fact the card provides access to public funds The Council, CAO, or designate, may take any of the following actions in the event any expenditure is found to be inappropriate: a) issue a warning and seek reimbursement; b) suspend or terminate employment; c) proceed with legal action in a court of jurisdiction. E • 77 of 121 0 To: Gene Kiviaho Reeve Woods Members of Council From: Barb Long • Date: March 7, 2006 Issue: Appointment of Interim CAO Discussion: A motion of Council is required in order to appomt Laurie Watt interim CAO in Gene Kiviaho's absence, and during the transition period until Kevin Miner assumes the CAO duties. This time period being March 1 S`, 2006 until May 1 S`, 2006 A copy of this resolution will be sent to Alberta Municipal Affairs. Recommendation: That Council approve the appointment of Laurie Watt as interim CAO, effective March 1, 2006 to April 30`h, 2006 inclusive. B. Long 0 78 of 121 0 lJ • To: Gene Kiviaho Reeve woods Members of Council From: Lavinia Henderson/Laurie Watt Date: March 8, 2006 Issue: Employee Benefits Renewal Background: The Employee Benefits Contract with Manulife renews in March. The 2006 Budget was approved at the February 27, 2006 Regular Council Meeting. Jay Quinn & Associates completed a review of the current benefit coverages and recommended minor changes and enhancements for this renewal period. They have also estimated the overall increase in our renewal package at 9.47%. Discussion: As part of the 2006 Budget deliberations, Council was presented with information with respect to enhancement or changes to the current benefit package as recommended by Jay Quinn & Associates who negotiate the County's contract with Manulife. These changes are summarized in the attached document. The 2006 Corporate Services Strategic Plan and Council's Strategic Priorities and Action Plans identify a review of the current benefits package and consideration of a Critical Illness and Employee Assistance program. Competing organizations are moving towards a flexible type benefits program that offers innovative means of bridging gaps in current insurance programs. Flexible benefits programs address various employee demographics and requirements for additional coverage in specific benefit areas Such a program will also stabilize usage of the current benefits program maintaining experience in recommended ranges. Implementation of such a program would involve identification of gaps in current coverage in consultation with employees and our agent, identification of selective benefits in the current program could be covered as part of a flexible plan, and a comprehensive program comparison with other municipalities and competing organizations. Our current benefits program has seen no changes or enhancements for several years (8+). In light of the local current employment situation, there is a need to implement the 79 of 121 C recommended changes (attached) as well as explore additional enhancements and flexibility to the current program. This will provide tools for retention of our current employee population and support the offering of a competitive benefits package to prospective employees. Financial Implications: 1. Amendments to dependant life, basic life, long term disability and the benefit waiting period are at no cost to the employee or employer. 2. Enhancements to the weekly indemnity benefit and introduction of the Employee Assistance Program and Critical Insurance Coverage will result in minimal cost increases. These costs, estimated at $16,000 per year, including the increase in current premiums for 2006, can be incorporated within the current approved budget amounts. 3. The estimated cost to implement a flexible benefits component (health spending account) at an upper limit would be $65,000. This cost is not a budgeted expense and does not fit within the current budget allocation for 2006, but should be given consideration as part of the 2007 renewal. Recommendation: That Council: a) Approve the amendments to the benefit package as outlined b) Approve the enhancements to the benefit package as outlined c) Direct Administration to work towards implementation of a flexible benefits component as part of the 2007 renewal vinia Henders n Director, Financial Services 0 80 of 121 / C La&ie att Corporate Services r Kneehill County Employee Benefits Program is Enhancements Proposed for 2006 reas Identified for Immediate Implementation - No Cos Dependant Life • Coverage begin at birth (from 14 days) Basic Life Insurance • Increase in maximum ceiling from $100,000 to $500,000 • Increase from 2x to 3x annual earnings • 50% reduction at age 65 and non-evidence maximum of $225,000 Long Term Disability • Increase non-evidence maximum from $3,500 to $4,200 Benefit Waiting Period • Standardize waiting period to three months for all employees dditional Areas Identified for Implementation - Minimal Cos Weekly Indemnity • Waiting period to include hospitalization (from 7 days) • Additional $260.64 in premiums per year Employee Assistance Program • New benefit to complement proposed changes to HR Policy • Additional $2,453 in premium per year Critical Illness Insurance • New benefit to complement and enhance current insurance coverages • Additional $13,120 in premium per year 81 of 121 9 TO: Gene Kiviaho Reeve Woods Members of Council FROM: Rob Mayhew Is DATE: March 7, 2006 0 Issue: 2006 Road Construction Plan and Major Bridge Priority List Background In the 2006 Budget, $50,000.00 of the AMIP grant was designated for a Road Study to project a 10 year plan. The 2006 Road Construction Plan follows the existing Road Study, with the one exception of a road that has had several slide repairs over the past 20 years, that needs reconstruction this year. Discussion The roads identified for the 2006 Road Construction Plan are: Berry Road Project N of Sec. 8, 9, 10, 11 Twp 30 Rg 26 W4 4 miles Evans Road Project E of Sec. 28, 33 Twp 31 Rg 24 W4 1 mile Miller Road Project N of Sec. 11, 12 Twp 29 Rg 24 W4 1 mile Upgrades on dirt roads identified for 2006 are: S and W of Sec. 36 Twp 29 Rg 21 W4 2 miles W of 33, 28 Twp 31 Rg26W4 1' /2 miles 2006 will also see smaller areas requiring repairs being worked on as well as blade grades. The tentative major bridge priority list is attached. 0 Financial Implications Unknown Recommendation That ouncil approve the 2006 Road Construction plan as presented. Rob Ma ew G e 16viaho Public Works Superintendent CAO 83 of 121 0 F MAJOR BRIDGE PRIORITY LIST 2006 Bridge File Location AADT 1. 6848 Entice 38 2 952 . Woods 60 3. 1083 Allmgham 232 4. 6594 Linden West 250 5. 6588 Dafoe 300 6. 7373 Snell 80 7. 13199 Sharples 100 8. 70976 Sharples 88 9. 70377 Klassen 100 10.8856 Hesketh 100 11.8210 Beynon 100 12. 70076 Carbon East 150 13. 6813 Jim Bauer 90 14. 1703 Hainmg 80 15.6595 Linden W&S 50 16. 1876 Megh West 90 17. 8574 Langly Siding 75 18. 13182 Dunphy 48 19. 1276 Maruzs 60 20. 1657 Bigelow Dam 30 84 of 121 ERL Legal closed INW 14-29-24-4 5 INW 33-30-26-4 18 SSE 4-32-26-4 18 SSW 30-30-25-4 50 SSW 27-30-26-4 18 INW 22-30-23-4 20 ISW 17-29-22-4 15 ISW 17-29-22-4 33 WNW 2-30-25-4 23 INE 12-29-22-4 8 ISW 29-27-20-4 20 ISE 13-29-23-4 8 WNW 29-29-24-4 18 SSW 2-30-25-4 5 INE 13-30-26-4 13 INW 10-30-25-4 20 WNW 23-27-21-4 13 ISE 23-29-21-4 15 INE 15-30-23-4 3 SSE 3-34-25-4 0 • The Past Gives Us Our Identity! The Future Gives Us Our Purpose! To: Murray Woods Members of Council From: Greg Harsch, ESMC Lavinia Henderson, Director Financial Services Date: March 14 / 2006 Issue: Rural Addressing Background: Rural addressing benefits dispatch and emergency service responders in that it operates similar to an urban addressing system for locating rural sites. It identifies the exact location of driveways or entryways within a rural setting. • Although Kneehill County has approved a GIS system for implementation in 2006, the rural addressing component is not included in the current contract with Accurate Assessment Services. The Strategic Priorities set by Council identified this as a project for 2007. This project is also identified within the Corporate Services Strategic Plan as part of the Municipal Sponsorship Application for funding for 2006/2007. Discussion: Several preliminary steps are required prior to the implementation of the rural addressing component of a GIS system. The deliverables for the rural addressing include: • Determination of the driveway location • Establishing the grid system • Assigning address number • Validation of information (ensure accuracy and reduce liability) • Ratepayer notification • Installation of signage Once the numbering has been validated, Telus can proceed with data entry and the municipality can import to assessment and tax system. 86 of 121 0 The organization contracted for Kneehill's GIS project, Accurate Assessment Services, confirms that if Council wishes to proceed with this, notification to Telus must be provided immediately in order to ensure work can occur by summer of 2007. Major sign manufacturers are also looking at similar delivery timelines. Accurate Assessment Services would be pleased to accommodate this component at this time but their recommendation is to maintain the scope of project as currently outlined. They • encourage our participation for funding as part of the Municipal Sponsorship Grant Funding. Financial Implications: The addressing module and implementation through Accurate Assessment is estimated between $10,000 and $20,000. The cost for signage, excluding installation, is estimated at $50,000 based on 1831 rural residences. This estimate is also exclusive of Kneehill County's internal administration costs. Recommendation That Council continue with the recommendations set out in the Strategic Priorities and Corporate Services Strategic Plan for the Municipal Sponsorship Funding for 2006/2007, and defer implementation of the rural addressing component until 2007, and the appropriate notifications be provided to Telus to meet 2007 timelines. • r sch av nia Henderson Emergency Management Coordinator Director Financial Services 0 87 of 121 F_ To: Reeve and Members of Council From: Planning and Development Date: March 8, 2006 0 Issue Request to set Public Hearing date. Background An application has been submitted by John and Elizabeth Trentham to redesignate NE 25-31-24-W4 from agricultural conservation (AC) to Agricultural (A). The purpose of this redesignation is to proceed with a subdivision of an 80 acre parcel divided from the remainder of the parcel by a railroad. Discussion Prior to holding a Public Hearing, the proposed amendment needs to be- 1. advertised in a local newspaper at least once a week f or two consecutive weeks, as per Section 606 (2) (a) of the MGA. 2. circulated to adjacent landowners owners within a 1.5-mile radius of the subject property, as per County Policy 5-4. Recommendation That Council schedule a public hearing for 10:00 a.m, April 11, 2006. -in n J gtav epartment P 88 of 121 E F To: Reeve and Members of Council From: Planning and Development Date: March 8, 2006 W Issue Request to set Public Hearing date. Background An application has been submitted by Paul DeVoss (agent for Valerie and Quinton Bertsch) to redesignate SE 27-28-23-W4 from Agricultural Conservation (AC) to Agricultural (A). The purpose of this redesignation is to proceed with a subdivision of a 27 acre parcel of coulee area from the remainder of the crop land. Discussion Prior to holding a Public Hearing, the proposed amendment needs to be: 1. advertised in a local newspaper at least once a week for two consecutive weeks, as per Section 606 (2) (a) of the MGA. 2. circulated to adjacent landowners owners within a 1.5-mile radius of the subject property, as per County Policy 5-4. Recommendation That Council schedule a public hearing for 10:30 a.m, April 11, 2006. e fifer b own Ndnning Department 89 of 121 a • E (1) c C ^^OL I1 O I U) a) O (a C () L C <n ?, C O L C +- y + ' O CU o O a) U C (D (u C!) 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' '?7 LU N M 1? Q M - r- N O( r Itf 0 L M C) N = LL a) a a? (O v cam( 0 0 O00°OO O L Q N N N N N J .' MCNN - a) Q L N N L N 0 0 m L fa L L L 4- cu cu cc Z> 2Q C W 0 C) C) r- Lo 0 0 0 0 0 C14 O W cC O to OOO?° co = O U - O O N OOON(O 00 N (/) N E > ooo°;? L ® Q C 0 0 0 0 0 O r l? v Co = a Co N r- ?- N- . p 0 Q F. LL = W LL G N OOOOO E d ; O)?O(OCF) C O Z +?+ a) c LO 0 0 0 0 Q LU LU L C,) M M M co a) d C) u .Q E O?NM t.Z VZ E 0 C) y C) p C) LO J • N O ON O $ 04 M N ?- N N CU M E 2 E 0 U 0- LLOQ Q LL • 6- PENDING BUSINESS ITEMS UPDATED FOR MARCH 14, 2006 COUNCIL MEETING 2005 ITEM Bylaw #1501 Amendment to Bylaw 1483 (#6-05) Amendment appointing EMS Coordinator, as Director of Disaster Services, and CAO as Deputy Director. Received first reading on March 22, 2005. Jan 06 Greg waiting on KREMA decisions before bringing back to Council. KRWSC Operating Services Agreement (#25-05) County has verbal agreement for looking after water line treatment and monitoring for one year trial basis. Written agreement still being negotiated. Jan 24/06 Update to Council in information package. March 06 - John VanDoesburg has cancelled 2 meetings, next meeting scheduled for March 20th at 1:00 P.M. to review Kneehill Regional Emergency Mgmt Agency (#27-05) Council endorsed concept of establishing Regional Emergency Management Agency - all municipalities have endorsed. August 2005 drafted an agreement, waiting for list of resources from each municipality prior to bringing to Council for ratification. Jan/06 G. Harsch advised waiting for KREMA decision. February meeting cancelled due to weather. Lane Closure (Torrington Plan 4127 EH, Block 1, Lot 10 (#32-05) Planning approved to proceed with lane closure. First reading given to Bylaw and application sent to Minister. Public Hearing held February 14/06. Further readings to Bylaw to be scheduled once approval received from Minister County Road Allowances (#53-05) Issues: Quads accessing private property from AB Trail Net land - Could County fence their road allowances and put up no access signs. Also policy regarding mowing road allowances on gravel roads. On March 30th C.M. Agenda Construction on County Road Allowances (#61-05, #52-06) Referred to Administration for development of new policy for Council consideration. Feb 27th Council Meeting KRWSC Water Supply Agreement (#92-05) Discussed "in camera" at Jan 24t 2006 Council meeting. Still under negotiation Mt. Vernon Water (#103-05) Request for consideration of County purchasing and operating the waterline. Council authorized engineering report on the waterline - Nov 8/05. Discussed in camera on Feb 27th, scheduled for March 14th in camera session (also Orkney water co-op) Secondary Highways - Possible Trades with Province (#109-05) Page 1 of 2 In a meeting with Reeve & Deputy Reeve, Minister Oberg requested County to submit a proposal for his consideration, regarding road swaps - referred to Operations. Rob met with AB Transportation Hanna to discuss this and other issues. Making arrangements to have Stu Becker, AB Transportation, come to Council to discuss this and other issues. Reimer Redesignation from A to I - Bylaw #1528 (#49-06, 50-06) Council proceeded with second reading. Motion to return item to February 27th Council to consider third reading. Third reading given. FILE Linden North Amending Bylaw #1533 (#60-06) Council approved first reading of Bylaw #1533 - amendment to Bylaw #1505. Council requested Bylaw be reviewed by legal counsel prior to any additional readings. February 27t gave 2nd reading. Further information requested from legal counsel- March 30th C.M. Town of Three Hills Wastewater Treatment Study (#66-06) Council directed Administration to pursue a joint meeting of the parties with Stantec on the findings of the Wastewater Treatment Study, and report back to Council. Meeting scheduled for March 2, 2006. Report in camera on March 14th C.M. Cosway Adiacent Landowners letter (#67-06) Request referred to administration to provide further information for Council review. Meeting being scheduled with Bill Barclay, AB Trail Net, and Rob Mayhew - update in Mar 14th Information Package. 0 L? Page 2 of 2 Z co o c d Co N .7 U C a) c ° ? a o Y O a) wv C.- to 0 v ? 3z 3 m c , , L V 4 o o N ?, o a= . ?n to tA CL V) z _0 to 00 to y s 4 Cl)i U z:f p M p O i a Q -a c Qz IL i-; c O C 4) 0 LL Q) a LL ` - ca •2 Q C C' • ` c? ' Q C " I LT '` rr. 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