HomeMy WebLinkAbout2006-03-30 Council Minutes6.6 ASB Policies
Recommendation: That Council approve ASB Policies #1 -20a, #1-22, and
#1-23, as presented.
7.0 Correspondence Report
8.0 Pending Business Items
9.0 Council Business Summary
10.0 Council and Committee Reports
10.1 ASB Meeting- March 24/06 - K. Hoppins
11.0 Business Arising from Council and Committee Reports
12.0 In Camera
a) Legal Issues
i) Water Co-ops
ii) LUB Revision
iii) Fire Agreements
Adjournment
13.0 Information Package
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KNEEHILL COUNTY COUNCIL MEETING MINUTES
March 30, 2006
MINUTES OF THE MARCH 30, 2006 REGULAR
MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT
THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET,
THREE HILLS, ALBERTA.
PRESENT
PRESENT:
Division No. 4
Division No. 5
Division No. 1
Division No. 2
Division No. 3
Division No. 6
Division No. 7
Murray Woods, Reeve
Vern Crawford, Deputy Reeve
Brian Holsworth, Councillor
Carol Calhoun, Councillor
Jerry Wittstock, Councillor
Ken Hoppins, Councillor
Ken Knievel, Councillor
CALL TO ORDER
ADMINISTRATION PRESENT:
Interim CAO Laurie Watt
Operations Director Rob Mayhew
Finance Director Lavinia Henderson
Planner Jennifer Brown
Clerk Receptionist Tara Lammle
Recording Secretary
OTHERS PRESENT
Ruth Purves-Smith
Barb Long
Representative of Swalwell
Community Association
Reeve Woods in the Chair:
Reeve Woods called the meeting to order at 8:31 A.M.
AGENDA 2.0 Adoption of Agenda:
Additions to the agenda:
Under New Business
6.7 MGV Letter
Councillor Hoppins moved approval of the agenda, as
135/06 amended.
CARRIED
MINUTES 3.0 Approval of the Council Meeting Minutes
136/06 Councillor Crawford moved approval of the March 14, 2006
Council Meeting minutes.
CARRIED
ACCTS PAYABLE 4.0 Accounts Payable
Councillor Calhoun moved that Council receive the accounts
07/06 payable listing.
CARRIED
BUS ARISING 5.0 Business Arising from the Minutes
CREDIT CARD 5.1 Credit/Debit and Fuel Card Policy (report attached and
POLICY forming part of the minutes)
Amendment: Under the section dealing with inappropriate
expenditures - addition of #4(d) recall card
138/06 Councillor Crawford moved that Council approve the
1
Credit, Debit, and Fuel Card Policy as amende.
KNEEHILL COUNTY COUNCIL MEETING MINUTES
March 30, 2006
CARRIED
D. Moon entered the meeting at 8:49 a.m.
BYLAW 1533 5.2 Amendment to Bylaw No. 1505 Linden North Phase 1
Water Service Area Proiect(report attached and forming part
of the minutes)
Councillor Calhoun moved the meeting go in camera to discuss the
IN CAMERA legal issues relating to Bylaw #1505.
139/06 CARRIED
Time: 8:50 a.m.
D. Moon and R. Purves Smith left the meeting at 8:50 a.m.
140/06 Councillor Holsworth moved the meeting back in regular session.
BACK IN SESSION CARRIED
Time: 9:18 a.m.
D. Moon and R. Purves Smith re-entered the meeting.
Amendment to Draft Bylaw: Due to FOIP issues, names to be
removed from Schedule "B" of the bylaw.
141/06 Councillor Knievel moved third reading of Bylaw #1533, as
amended.
CARRIED
5.3 Canadian Badlands Municipal Steering Committee
Membership Proposal (report attached and forming part of the
minutes)
CAN BADLANDS Councillor Calhoun moved that Kneehill County become a
142/06 member of the Canadian Badlands organization, and directed
Administration to forward the initial membership fee of $503.50.
CARRIED
DTHR PATIENT 5.4 David Thompson Health Region Letter re: Options for the
TRANSFERS Utilization of Ground Ambulance Services for Hospital Patient
Transfers
Councillor Holsworth moved that a letter of response to the David
143/06 Thompson Health Region be deferred pending the receipt of
further information on the direction of the David Thompson Health
Region regarding ground ambulance transfers.
CARRIED
CONSTRUCTION ON 5.5 Construction by Industry on County Road Allowances
RD ALLOWANCES (report attached and forming part of the minutes)
144/06 Councillor Holsworth moved to table this agenda item until later in
the Council meeting.
CARRIED
The meeting recessed from 9:45 a.m. until 10:00 a.m.
Appointment with Alberta Infrastructure and Transportation
Present when the meeting reconvened were Mr. Stu Becker,
Regional Director, Mr. Brian Reid, Infrastructure Manager Central
Region, and Mr. Tony Chelick, Operations Manager Central
Region. Mr. Becker thanked Council for the opportunity to meet
face to face in order to gain a better understanding of municipal
• concerns, and to receive accurate informatio o make good
2
Re %a?-
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KNEEHILL COUNTY COUNCIL MEETING MINUTES
March 30, 2006
recommendations and decisions. Possible funding and next steps
for the Kneehill County Water Project and Road Priorities and
Issues were discussed.
Mr. Becker, Mr. Reid, and Mr. Chelick left the meeting at 10:59
a.m.
• BUSINESS 6.0 New Business
STUBBLE BURNING 6.1 Stubble Burning Bylaw #1532 (report attached and
BYLAW forming part of the minutes)
145/06 Councillor Hoppins moved first reading of Bylaw #1532, that
being a bylaw to establish a system of permits controlling the
burning of stubble on land within Kneehill County, and rescind
former Bylaws #526 and #1278
CARRIED
146/06 Councillor Calhoun moved second reading of Bylaw #1532.
CARRIED
Note: Staff to have dialogue to see if able to include the Stubble
Burning Bylaw with the existing Fire & Emergency Services
Bylaw, and bring back to future Council Meeting.
SWALWELL HALL 6.3 Swalwell Community Association Request (report attached
DRAINAGE ISSUE and forming part of the minutes)
Ruth Purves-Smith outlined the request from the Swalwell
Community Association for the County to assist with rectifying the
ground water drainage issues at the Swalwell Community Hall.
147/06 Councillor Holsworth moved that Administration be directed to
work with the Swalwell Community Association to rectify the
surface water drainage problem.
Councillor Crawford moved the original motion be amended to
148/06 reflect that Administration be directed to bring a plan of action,
including budget dollars, to the April 11th, 2006 Council meeting.
A vote was then taken on amending motion.
CARRIED
A vote was taken on the motion as amended.
CARRIED
RECESS The meeting recessed from 11:40 a.m. until 1:00 p.m.
Councillor Calhoun was not present for the afternoon session.
, Presentation - EOG Resources Canada Inc.
EOG RESOURCES The following EOG Resources representatives were present to
provide an update on activity within the County, and to receive
input on any issues or concerns of the municipality: Rick
Wittingham, Bob Hansen, Lloyd Woychuk Alex Orr, and Doug
Chrumka.
Highlights of the EOG Resources overview:
• Map outlining areas for drilling in 2006 (Twining area Twp 31-
Range 25)
• Proposed 350 wells in 2006 and winte of 007
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KNEEHILL COUNTY COUNCIL MEETING MINUTES
March 30, 2006
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• Remaining clean up in Swalwell area scheduled for 2006
• Wherever possible will use existing facilities and infrastructure
already in place
• Looking at noise abatement equipment at compressor stations
• No directional drilling, no work camp but will have a yard
within Three Hills for pipe storage
• Water well testing pre and post drilling through Lousana Water
Wells
• Dust Control - posting 60 kph signs and trying to plan more
efficient driving routes
• Municipal concerns including weed control - contact Lloyd
Woychuk
The delegation from EOG resources left the meeting at 2:05 p.m.
The meeting recessed from 2:05 p.m. until 2:17 p.m.
Business Arising Continued:
CONSTRUCTION ON 5.5 Construction on County Road Allowances (report
RD ALLOWANCES attached and forming part of the minutes)
Councillor Holsworth moved that Administration be directed to
149/06 present a draft Construction on County Road Allowances Policy,
for Council consideration at the April 11th, 2006 Council meeting.
CARRIED
BYLAW 1534 6.2 Bylaw # 1534 Fire and Emergency Services Bylaw (report
attached and forming part of the minutes
150/06 Councillor Holsworth moved this agenda item be deferred until the
April 11th, 2006 Council meeting.
CARRIED
OPS REPORT 6.4 Operations Department Verbal Report
Operations Director, Rob Mayhew, provided Council with an
update of activities within the Operations Department.
TAX SALE DATE 6.5 Tax Sale Date (report attached and forming part of the
minutes)
151/06 Councillor Hoppins moved that Kneehill County schedule October
24, 2006 at 1:00 p.m. for the 2006 Public Tax Sale date, in the
event that it is required.
CARRIED
ASB POLICIES 6.6 Agricultural Service Board (ASB) Policies (report attached
and forming part of the minutes)
Amendment to Policy #1-23: #9 - All pesticide applications will
be properly documented and kept on file.
152/06 Councillor Knievel moved that Council approve ASB Policies # 1-
20a, # 1-22, and # 1-23, as amended.
CARRIED
MGV EXCELLENCE
AWARD
153/06
4
6.7 MGV Energy Ltd Request for Letter of Endorsementt
Councillor Hoppins moved that Reeve Woods provide a letter of
endorsement to MGV Energy Inc. as part of their submission to
Canadian Association of Petroleum Producers (CAPP) 2006
Steward Awards of Excellence.
KNEEHILL COUNTY COUNCIL MEETING MINUTES
March 30, 2006
Councillor Hoppins moved that Council receive the
Correspondence Report.
CORR REPORT 7.0 Correspondence Report (attached and forming part of the
minutes
154/06 Note: Ensure time sensitive engagements are emailed to Council
•
Councillor Holsworth left the meeting at 3:05 p.m.
CARRIED
CARRIED
BUS REPORTS 8.0 Pending Business Items Report (attached and
forming part of the minutes)
155/06 Councillor Hoppins moved that Council receive the Pending
Business Items Report.
.7
CARRIED
9.0 Council Business Summary Report (attached and forming
part of the minutes)
156/06 Councillor Crawford moved that Council receive the Business
Summary Report.
CARRIED
COUNCIL REPTS 10.0 Council and Committee Reports
ASB 10.1 Agricultural Service Board (ASB) meeting
Report by Councillor Hoppins on the March 24, 2006 ASB
meeting. Unapproved minutes attached for Council information.
157/06 Councillor Knievel moved that Council receive the ASB report.
CARRIED
BUS ARISING 11.0 Business Arising from Council and Committee Reports
There was no business arising from the Council and Committee
Reports
12.0 In Camera
IN CAMERA Councillor Wittstock moved the meeting go in camera to discuss
legal issues.
158/06 CARRIED
Time: 3:20 p.m.
Mr. Mayhew left the meeting at this time.
Councillor Crawford left the in camera session from 3:50 p.m.
until 4:10 p.m.
159/06 Councillor Knievel moved the meeting back in open session.
Time: 4:10 p.m.
CARRIED
Adjournment
ADJOURNMENT Councillor Wittstock moved the meeting be adjourned at 4:10 p.m.
160/06 r A u u T?n
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To: Laurie Watt
Reeve Woods
Members of Council
From: Lavinia Henderson
Date: March 24, 2006
Issue: County Credit, y ,Debit and Fuel Card Policy
Background: The County currently utilizes a Mastercard which has dual capacity as a
debit and credit card for the Reeve and CAO. Also in use are UFA fuel
cards for County vehicles for the CAO, Operations Director and two for
specific users within the Operations Department. Card acquisition was
authorized by Council motion, however policy and procedures for use
were not established.
Discussion: Council moved to receive the policy at the March 14, 2006 meeting.
Financial: Nil.
Recommenda tion:
That Council adopts the County Credit, Debit and Fuel Card Policy as
presented.
Lavinia Henderson
'/Director, Financial Services
0
KNEEHILL COUNTY POLICY
SECTION: Financial
POLICY TITLE: County Credit, Debit and Fuel Cards
POLICY NUMBER:
Purpose:
To establish a policy and procedures for the acquisition and use of credit cards
and debit cards in the name of the Kneehill County for Authorized Holders.
Object:
To set out reasonable and responsible parameters for the use of Kneehill County
credit, debit and fuel cards and to ensure users are aware of the privileges and
duty of care associated with such use.
Policy Statement:
The Council recognizes the importance of providing controls to ensure all
financial transactions are properly accounted for and administered in a timely
manner to reduce liability exposure to Kneehill County and Authorized Holders of
County credit cards and debit cards.
9 Definitions:
Authorized Holder means any person who holds the position of Reeve, Chief
Administrative Officer (CAO), or member of the Senior Management Team, and
includes any other person as authorized by the CAO or Operations Director for
the use of fuel cards.
Card means a credit card, debit card or fuel card.
County means Kneehill County, a municipal corporation in the Province of
Alberta.
Credit Card means any card issued by a financial institution, bank or corporation
to the County for any Authorized Holder, authorizing the holder to buy goods or
services on credit on behalf of the County.
Debit Card means any card issued by a financial institution or bank to the
County for any Authorized Holder, authorizing the holder to buy goods or
services by electronic withdrawal of funds on deposit in a bank on behalf of the
County.
n
Goods and Services means any goods or services which would normally be
required by the Authorized Holder as part of normal County operations as
approved within the annual County Budget, but does not include cash
withdrawals.
Procedures:
1. The following positions will be eligible as Authorized Holders of a County
card for payment or charge of legitimately budgeted items with the
following limits:
Card Type
Credit/Debit Card
Department
Legislative
Administration
Position Limit
Reeve $ 10,000.00
CAO $10,000.00
Assistant COA $ 5,000.00
Financial Services $ 5,000.00
Director
Agricultural Fieldman $ 2,500.00
Senior Assessor $ 2,500.00
Agricultural Services
Assessment
Fire Emergency $ 2,500.00
Management
Enforcement Services Coordinator $ 2,500.00
Special Constable
Planning Planner $ 2,500.00
Operations Operations Director $ 5,000.00
UFA Fuel Card Administration CAO Per Corporate
Agreement
Operations Operations Director Per Corporate
Agreement
2. The charge or purchase of personal expenses, alcoholic beverages or any
item or event not related to County duties or employment is not allowed.
3. Authorized Holders will be responsible to:
a) safeguard any card issued to them by the County from use by
unauthorized individuals;
b) abide by the terms and conditions of this policy and procedures and
any agreement required by a financial institution, bank or
corporation for a card;
c) turn credit slips and debit slips, along with an appropriate vendor
invoice, complete with GST number, into the Accounts Payable
Clerk the first working day after the expense is incurred if it was
local or upon return from a workshop, conference or convention.
d) review and sign any agreements required by the County or a
financial institution, bank or corporation for the card;
e) provide any personal information as required by a financial
institution, bank or corporation, within the limits of any Provincial or
Federal law which may apply, for the card;
f) forfeit the card upon:
i) suspension or termination of employment with the County
ii) failure to adhere to the terms and conditions of use of a County
card.
9
4. Authorized Holders
4. The CAO, or designate, will cause an investigation upon any allegation of
inappropriate expenditure or charge. Use of the card is considered a
priviledge and all Authorized Holders will respect the fact the card
provides access to public funds. The Council, CAO, or designate, may
take any of the following actions in the event any expenditure is found to
be inappropriate:
a) issue a warning and seek reimbursement;
b) suspend or terminate employment;
c) proceed with legal action in a court of jurisdiction.
TO: Laurie Watt
Reeve Woods
Members of Council
From: Lavinia Henderson
Date: March 24, 2006
Issue: Bylaw No. 1533 - Amendment to Bylaw No. 1505 Linden North Phase I
Water Service Area Project
Background: Council gave first reading to Bylaw No. 1533 on February 14, 2006 and
second reading on February 27, 2006. Third reading was delayed until
further legal opinion could be obtained concerning future connections due
to construction and or subdivision. Legal counsel has provided the County
with an opinion which can be disclosed in-camera.
Discussion: Pursuant to Bylaw no. 1505, the special benefiting levy is to be added to
the tax roll by April 1, 2006. Bylaw No. 1533 should be passed as soon as
possible.
Financial Implications: The 2006 Budget for the Special Benefiting Levy in Water
Capital is $ 672,000.00. The actual levy will be $ 630,000.00. The tax
rates for Water Service Areas will pick the difference up.
Recommendation:
That Council gives Bylaw No. 1533 being an Amending Bylaw to Bylaw
No. 1505 third reading.
' Laviniaa Henderson
L.,Director, Financial Services
E
To: Laurie Watt
Reeve Woods
Members of Council
From: Barb Long
Date: March 29, 2006
Issue:
Canadian Badlands Proposal
Background:
On March 2"d, 2006 a letter was received from the Canadian Badlands Municipal
Steering Committee, requesting Kneehill County become a shareholder in the proposed
not-for-profit organization, Canadian Badlands Ltd. At the March 14th meeting, Council
approved the request in principle, subject to further review and discussion.
Discussion:
The Canadian Badlands has been identified as offering great potential to become a major
tourism icon destination. The tourism vision is to develop and package this tourism area
into a recognizable destination known world-wide as the Canadian Badlands. The
shareholders will be member municipalities and will be entitled to appoint 3
representatives, with an initial membership feel of 10 cents per capita to a maximum of
$5,000.00. The proposed boundaries, of the Canadian Badlands includes most of
Kneehill County.
Attached is the February 22d letter, Memorandum of Association, Articles of
Association, and map for your information and review.
Financial Implications:
Initial Membership fee - $503.50
Recommendation:
Council decision
P1oI
B. Long
:7
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CJ
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•
5.4 Kneehill Ambulance Society - verbal report by Reeve Woods
Draft Letter Addressing DTHR Utilization of Ground Ambulance Services for Hospital
Patient Transfers to be distributed at meeting
TO: Gene Kiviaho
Reeve Woods
Members of Council
0
E
0
FROM: Rob Mayhew
DATE: March 23, 2006
Issue: Requests for construction by industry on County Road Allowance.
Background Before Coal Bed Methane, requests for construction on County Road Allowances
were minimal. The last two years and with the Coal Bed Methane development,
the access required by the various oil companies to their well sites and
compressor stations has increased.
Discussion The companies don't have an issue with doing minor repairs to dirt trails to
provide themselves better access to their well sites. However, they do not want to
go to the full extent of building to our road standards because these roads are not
required for everyday access once the project is completed.
I met with Apache on January 30, 2006. They would like to improve access to a
site for one mile which would be below Kneehill County road standards, as this is
all they require. The County road standards were discussed which Apache was not
willing to entertain. In further discussions, they suggested that they would talk to
the landowner about going across their field with their road to access the site.
Policy 13-15-4 was amended by Council motion #301-05- May 24, 2005 and the
reason for change was to respect the land use conservation stewardship.
With the discussions that I have had with the various oil company representatives
to date, that if we make them build to County road standards, they seem willing to
leave the County road allowances and use farmland for access. The road standards
to be considered would be the Minor Local Road and Blade Grade depending on
the future use of the road.
Following are five County's responses on how they deal with the requests from
oil companies for road building:
1. Wheatland County_- Any oil company that wants to build a road goes
through Public Works. The County provides engineering, culverts, gravel,
fencing at no charge to the oil company. The Public Works Dept. inspects the
work and there is no fee for this inspection. Roads are built to the standard of a
resource road.
2. Mountain View County was handling the road construction in 2005, similar
to Wheatland County.
3. Stettler County allows oil companies to build roads within the County if
they build them to the standard of a farm access road. This is a minimum
standard. The County does not contribute any equipment or supplies. There is a
$145.00 inspection fee for the County inspection.
4. Red Deer County allows oil companies to build roads. They are primarily
lease roads that are for minimal use and so are required to be standard 6M
limited access. If they are to be used by heavy trucks an 8 M normal County
standard is enforced. There is a $250.00 inspection fee and there are no
supplies or signage provided from the County.
5. Lacombe County - Any oil company that wants to build a road must have
permission from the county, by means of a signed form letter. There is a
$160.50 inspection fee. Their county standard is 7.1 M gravel. No equipment or
supplies are from the county. The oil company must supply their own
resources.
Financial Implications
Unknown
Recommendation
That Council approve the industry build the access roads to the County's Minor
Local Road and Blade Grade Standards at the discretion of the Operations
Director.
Rob ayhe
Public Wgr?ks Superintendent
0
9
Gene Kiviaho
CAO
U
Our Past Gives Us Our Identity! The Future Gives Us Our Purpose!
To: Murray Woods
Members of Council
From: Bruce Sommerville, ASB
Date: March 27, 2006
Issue
There has been a growing problem of farmers burning stubble without consideration of
the damage they are doing to the top soil. The Soil Conservation Act, RSA 2000, c.S-15
gives authority for a Council, by Bylaw, to establish, interalia, a system of permits
controlling the burning of stubble on land. It is deemed advisable, in the best interests of
soil conservation, that the Council establish a permit system to control the burning of
stubble on land within Kneehill County. There are certain types of stubble or conditions
that may require burning, but this should not be done without consulting the Soil
Conservation Officer (Agricultural Fieldman) or his designate. The new By-Law 1532
will require the rescinding of the Stubble Burning By-Law 526 & 1278.
is Background
The ASB has had the previous By-Law's 526 & 1278 but they were enacted
before the current Soil Conservation Act, RSA 2000; c.S-15 came to be. In
the past Kneehill County could be challenged by people burning stubble
since it was not enacted as a By-Law within its boundaries even though it is
part of the Provincial Soil Conservation Act, RSA 2000. The ASB has
agreed to its principle and amended it accordingly. Section 3.4 reads
"Neither a stubble burning permit or fire permit are required for burning of
less than 1 acre although advance verbal notification is still required to the
local fire department, EMS Coordinator. " This area will allow farmers
some digression of the burning of sloughs / grassland areas / extra straw
leftover from fields or other straw piles.
Recommendation:
That Council give all three readings to Bylaw #1532, thereby rescinding Bylaw 526 &
1278
r:
r:
Our Past Gives Us Our Identity! The Future Gives Us Our Purpose!
To: Murray Woods
Members of Council
From: Greg Harsch, ESMC
Date: Feb. 10, 2006
Issue
Rescinding of Fire and Emergency Services By-law #1482. As per By-law 1482 section
5.3 " a fire permit is required under this by-law for the period from April 1 to October 31
in each calendar year." The new By-Law #1534 will change the dates to January.01 to
December 31 of each calendar year.
Background
The Fire Management Committee is of the consensus that a change is required to the
dates requiring a permit. The reason for this is the dry conditions that exist before and
after the summer season. The weather changes constantly from dry to wet conditions in a
matter of days and in order to relay the high fire risk to the public it is very hard to do. As
in the past we have placed fire bans it in the local newspaper but due to the daily
changing weather conditions it is very, hard to enforce and adjust to when the paper only
comes out weekly. The changing of requiring the fire permits to be year around will help
us in controlling burning during these high risk times of the year and allow us to be more
current and accurate with the daily changing of the weather conditions. The only other
amendment to the By-Law is the definitions of stubble burning and the reference to the
Stubble Burning By-Law 1532.
Discussion
The By-law currently reads:
"Section 5.3 In addition to any fire permit required under the Forest and Prairie
Protection Act an additional fire permit may be required under this By-law for the period
from April 1 to October 31 in each calendar year."
The recommended change would be to read:
"Section 5.3 In addition to any fire permit required under the Forest and Prairie
Protection Act an additional fire permit may be required under this By-law for the period
from January 1 to December 31 in each calendar year.
Recommendation
1) That Council give all three readings to By-Law#1534, Fire & Emergency Services
Bylaw, thereby rescinding former Bylaw #1482.
4dVZ5?_l
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TO: Gene Kiviaho
Reeve Woods
Members of Council
FROM: Rob Mayhew
i DATE: March 22, 2006
Issue: Request from Swalwell Community Association on the Hall
Background Received two letters from Swalwell Community Association (SCA) about
ongoing water issues. Al Kostrosky met with the group on March 10, 2006, and
they discussed the following four issues:
1. The runoff from all lots, streets and groundwater and in the winter when there
is no runoff they still have water issues in the hall - wet wells still run.
2. The building is on the road right of way and this does not allow room to control
the runoff - no room for a ditch as it would be too close to the hall.
3. The slope & landscape allows all water to run towards the building.
4. Agreement for the sewer dump station - SCA supply the water, electricity and
maintenance.
Discussion There are four things that need to happen to address the water issues:
1. Install a barrel.
2. Do maintenance to the adjacent ditch and road work at the corner to assist in
drainage.
3. Swalwell Community Association install weeping tile and do landscaping to
the lot (improving the drainage to the County ditch).
4. Do plumbing inside of the hall so they are not paying for water for our
dumping station.
Financial Implications
Kneehill County install barrel $3,000.
Kneehill County install taps 100.
L'
Recommendation
y improvements on their lot.
Rob M
&-?L
a?yhe
Public Works Superintendent
That Council approves the following:
1) Kneehill County to purchase and install the barrel for the trailer dumping
station and allow the Swalwell Hall to pump into it.
2) Kneehill County provide the maintenance required to the road and ditch to
improve drainage, with the Swalwell Community Association being responsible
uri Watt
Interim CAO
6.4 Operations Department - Verbal Report by Rob Mayhew
0
To: Laurie Watt
Members of Council
0 From: Lori Wildeman
Date: March 16, 2006
Issue: Tax Sale Date
Background:
Properties that had a 2005 Tax Recovery Notification placed on the title and have
not been paid would be offered for sale in the 2006 Public Tax Sale.
Recommendation:
That Council approve October 24, 2006 at 1:00 p.m. for the 2006 Public Tax Sale
date in the event that a 2006 Public Tax Sale is required.
0 LORI WILDEMAN
C7
To: Laurie Watt
Reeve Woods
Members of Council
From: Barb Long
Date: March 29, 2006
Issue:
ASB Policies # 1-20a Weed Enforcement/Inspection (amendment to original policy), #1 -
22 Public Land Weed Control (replacing Spraying Roadsides Policy # 1-16) , and #1-23
Private Land Weed Control (new policy).
Background:
Policies 1-20a, 1-22, and 1-23 were reviewed and approved by the Agricultural Service
Board at the March 24`h meeting, and are now being presented for Council approval in
order that they may be implemented.
Copies of the policies have been attached for your review.
Financial:
Private land control - Policy #1-23 on a cost recovery basis
Public Land Weed Control and Weed Enforcement/Inspection (Policies 1-20a and 1-22)
eligible for 60% funding by the ASB Provincial Grant.
Recommendation:
That Council approve ASB Policies #1-20a, #1-22 and #1-23, as presented.
Bruce Sommerville
ASB Fieldman
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L.
KNEEHILL COUNTY POLICY
SECTION: ASB
POLICY TITLE: Weed Inspection/Enforcement
POLICY NUMBER: 1-20a
Purpose:
To establish a policy pursuant to the Alberta Weed Control Act, being Chapter W-6
R.S.A., 1980 and the Alberta Weed Designation Regulation (Alberta Regulation 138/80)
in controlling restricted, noxious and nuisance weeds in Kneehill County
Policy Statement:
Recognizing the need to control restricted, noxious, and nuisance weeds within Kneehill
County, it is at the discretion of the Weed Inspector to determine if removal action is
required. Should removal be necessary, the Inspector shall contact the owner/occupant of
the land to start control procedures.
Policy Guidelines:
1. The County within its operational and fiscal capacity shall conduct inspections
of public and private lands as may be necessary to determine the presence of
restricted, noxious or nuisance weeds.
2. The County Council shall annually appoint such designated "Inspectors" as
Council designation is necessary to carry out inspections.
3. The designated Inspector shall have all the duties, rights and powers conferred
by the Alberta Weed Control Act.
4. The designated Inspector shall respond to all weed complaints received by the
County in a timely matter.
5. If restricted, noxious or nuisance weeds are found in sufficient quantity, that at
the discretion of the inspector require removal action, the Inspector shall make
reasonable attempt to work with the owner/occupant in creating a plan for
removal, using accepted agriculture practices.
6. In cases of non compliance by the owner/occupant, a Weed Notice shall be
issued pursuant to the Alberta Weed Control Act.
7. The County Council shall annually appoint an Agricultural Appeal Board to
hear and determine appeals received by the municipality against notices issued by
an inspector under the Alberta Weed Control Act.
8. Kneehill County will offer weed inspection services to all Urban Municipalities
within its boundary.
Approval Date Approved by:
1. Amendment Date
2. Amendment Date
3. Amendment Date
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0 PENDING BUSINESS ITEMS
UPDATED FOR MARCH 30, 2006 COUNCIL MEETING
2005 ITEMS
Bylaw #1501 Amendment to Bylaw 1483 (#6-05)
Amendment appointing EMS Coordinator, as Director of Disaster Services, and CAO as
Deputy Director. Received first reading on March 22, 2005. Jan 06 Greg waiting on
KREMA decisions before bringing back to Council.
KRWSC Operating Services Agreement (#25-05)
County has verbal agreement for looking after water line treatment and monitoring for
one year trial basis. Written agreement still being negotiated. Jan 24/06 Update to
Council in information package. March 06 - John VanDoesburg and Rob to meet
following the AAMD& C Convention.
Kneehill Regional Emergency Mgmt Agency (#27-05)
16 Council endorsed concept of establishing Regional Emergency Management Agency - all
municipalities have endorsed. August 2005 drafted an agreement, waiting for list of
resources from each municipality prior to bringing to Council for ratification. Jan/06 G.
Harsch advised waiting for KREMA decision
Lane Closure (Torrington Plan 4127 EH, Block 1. Lot 10 (#32-05)
Planning approved to proceed with lane closure. First reading given to Bylaw and
application sent to Minister. Public Hearing held February 14/06. Further readings to
Bylaw to be scheduled once approval received from Minister
County Road Allowances (#53-05)
Issues: Quads accessing private property from AB Trail Net land - Could County fence
their road allowances and put up no access signs. Also policy regarding mowing road
allowances on gravel roads
Construction on County Road Allowances (#61-05. #52-06)
Referred to Administration for development of new policy for Council consideration.
March 301h Council Meeting
• KRWSC Water Supply A reement #92-05
Discussed "in camera" at Jan 24` 2006 Council meeting. Still under negotiation
Mt. Vernon Water (#103-05)
Request for consideration of County purchasing and operating the waterline. Council
authorized engineering report on the waterline - March 06 Council consideration being
given to all water coops in County
Secondary Highways - Possible Trades with Province (# )
In a meeting with Reeve & Deputy Reeve, Minister Oberg requested a list of possible
trades be submitted for his consideration - referred to Operations. Rob met with AB
Page 1 of 2
g,o
It
A,
Transportation Hanna to discuss this and other issues. Stu Becker on March 30th C.M.
agenda.
Linden North Amending Bylaw #1533 (#60-06)
Council approved first reading of Bylaw #1533 - amendment to Bylaw #1505. Council
requested Bylaw be reviewed by legal counsel prior to any additional readings. February
27t gave 2"d reading. Further information requested from legal counsel- March 30th
C.M.
Town of Three Hills Wastewater Treatment Study (#66-06)
Council directed Administration to pursue a joint meeting of the parties with Stantec on
the findings of the Wastewater Treatment Study, and report back to Council. Meeting
scheduled for March 2, 2006. Report from Rob scheduled for April 06 C.M.
Cosway Adiacent Landowners letter (#67-06)
Request referred to administration to provide further information for Council review.
Meetin being scheduled with Bill Barclay, AB Trail Net, and Rob Mayhew - update in
Mar 14t Information Package.
Page 2 of 2
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