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HomeMy WebLinkAbout2005-05-10 Council MinutesMay 10, 2005 Council Meeting Agenda 1) Meeting Called to Order 2) Adoption of Agenda 0 3) Approval of April 26, 2005 Regular Council Meeting minutes and MDP Public Hearing Minutes ............................................................................................................Page 3 4) Accounts Payable ................................................................................................Page 16 5) Old Business a) Linden North Project Decisions .......................................................................Page 18 Recommendation: Council Decisions b) Agreement between KRWSC and Kneehill County regarding Right-of-Way (RR 25-4) ..............................................................................Page 19 Recommendation: (Late Item) c) Approach Policy # 13-15-3 .............................................................................Page 20 Recommendation: That Council confirms Kneehill County's current Approach Policies #13-15-2, #13-15-3 and #13-15-4. d) Third Reading Municipal Development Plan Bylaw #1507 ......................................Page 24 Recommendation: That Council proceeds with Third Reading. e) Easement/Encroachment Request Plan 4127EH, Blk 1, Lt 10 ....................................Page 27 Recommendation: That Council direct Staff to pursue lane closure so that adjacent landowners may apply to have it subdivided and consolidated with their land. All subdivision costs being the responsibility of the Owner(s). f) Third Reading Tax Due Date and Penalty Bylaw #1506 .......................................... Page 28 Recommendation: That Council proceeds with Third Reading. 6) New Business a) Request to Set Public Hearing Date SE 19-30-25 W4 - A to I ....................................Page 31 Recommendation: That Council schedule the Public Hearing for 10:00 AM, June 14, 2005. • b) Request to Set Public Hearing Date NW 27-33-26 W4 - A to R .................................Page 32 Recommendation: That Council schedule this Public Hearing for 10:00 AM, June 28, 2005. -1- • c) Atco Electric Request for Road Widening ............................................................Page 33 Recommendation: That Council approves administration proceed with the execution of the Road Widening Agreements for the NE 12-28-21 W4 Plan 9410010, Lot 2 and NW 7-28-20 W4 Plan 9410012, Lot 1. d) GIS Proposal ........................................................ .. . .. .... . . ........ . ................Page 36 Recommendation: That Council authorize administration to proceed with issuing a GIS Request for Proposal for Phase 1. e) June 2005 Strategic Planning Session ................................................................Page 37 Recommendation: That Council make a decision with respect to preferred dates and location for a spring strategic planning session. f) 2005 Tax Rate Bylaw ..................................................................................Page 38 Recommendation: That Council passes the 2005 Tax Rate Bylaw at the May 10, 2005 Regular Council Meeting 8) Correspondence Report ...........................................................................................Page 41 9) Business Pending & Summary Report ..........................................................................Page45 10) Council and Committee Reports 11) Business Arising from Council and Committee Reports 12) In Camera a) Land b) Legal - KRWSC Agreement c) Labour 13) Adjournment LJ -2- 11 i KNEEHILL COUNTY COUNCIL MEETING MINUTES May 10, 2005 0 PRESENT MINUTES OF THE MAY 10, 2005 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 4 Division No. 5 Division No. 1 Division No. 2 Division No. 3 Division No. 6 Division No. 7 Murray Woods, Reeve Vern Crawford, Deputy Reeve Brian Holsworth, Councillor Carol Calhoun, Councillor Jerry Wittstock, Councillor Ken Hoppins, Councillor Ken Knievel, Councillor • CALL TO ORDER ADMINISTRATION PRESENT: CAO Gene Kiviaho Finance Director Lavinia Henderson Director of Operations Rob Mayhew Corporate Services Officer Laurie Watt Planner Liz Stecko EMS Coordinator Greg Harsch Assessor Frank Grills Acting Recording Secretary Deanna Keiver Debi Moon from the Three Hills Capital was also present. 1. Reeve Woods in the Chair: Reeve Woods called the meeting to order at 8:30 A.M. 2. Adoption of Agenda: AGENDA Additions to the Agenda: Under New Business - 6(g) Correspondence from Huxley Community Association Under In Camera - 12(a) Legal Issues (ii) Three Hills Capital Contract Under Committee Reports - Kneehill Housing - KRWSC Meeting 259/05 Councillor Calhoun moved approval of the agenda, as amended. CARRIED • MINUTES 3.Approval of the April 26, 2005 Council meeting minutes and MDP Public Hearing Minutes The following amendment was made to the April 26, 2005 Council meeting minutes: Page 7 - Motion #239/05 - Councillor Calhoun's motion was not Carried, but rather amended by Councillor Crawford. Motion #239/05 should read "Councillor Crawford moved to amend the motion that Council approve the Dust Control Program with the $1.00 rebate per lineal foot to a maximum of 800' rather than the original motion of 400'. Subsequent motion #'s amended accordingly. r, R eve / CA i KNEEHILL COUNTY COUNCIL MEETING MINUTES May 10, 2005 260/05 Councillor Crawford moved approval of the April 26, 2005 Regular Council Meeting minutes, as amended CARRIED 261/05 Councillor Knievel moved approval of the April 26, 2005 MDP Public Hearing minutes. CARRIED 4. Accounts Payable ACCTS PAYABLE Councillor Holsworth moved approval of the accounts presented 262/05 for payment subject to review by the Finance Committee. CARRIED OLD BUSINESS 5. Old Business LINDEN NORTH a) Linden North Project Decisions PROJECT DECISIONS Mr. Mayhew provided a verbal report on the development of the Linden North Water Service Area Phase One Project. He noted that decisions would need to be made on the following issues at the next Council Meeting: o Riser Fees o Connection Timeline o Landowner Update 263/05 Councillor Hoppins moved to receive the Linden North Project Decisions Report. CARRIED INSTALLATION Action Item: Administration develop a policy regarding STANDARDS installation standards for the water pipeline from the curb stop to each resident's yard site, which will be the responsibility of the landowner. AGREEMENT b) Agreement between KRWSC and Kneehill County BETWEEN KRWSC Regarding Use of Right-Of-Way on RR 25-4 & KC ROW RR 25-4 Mr. Mayhew provided a verbal report regarding the KRWSC request to use Kneehill County's right-of-way in 3 areas along RR 25-4. Two requests were due to residents not wanting to cut down mature trees near their homes and one was due to a wetland area. • Councillor Calhoun moved to allow Administration to prepare a 264/05 contract with the KRWSC to allow the open cut method on Kneehill County ROW's for the 3 areas as presented adjacent to RR 25-4. The contract must include a performance bond, upon completion the road must be in the same or better condition with compaction tests and results reported to Council, as well as a clause whereby the KRWSC will be responsible for any future moving or lowering of the waterline due to road construction or maintenance. CARRIED c) Approach Policy #13-15-4 (report attached and forming part of the minutes) APPROACH Councillor Wittstock moved to refer Approach Policy #13-15-4 POLICIES back to administration to amend to allow more approaches on land other than pasture land, as long as site' d' is met and is 2 Reeve . CA KNEEHILL COUNTY COUNCIL MEETING MINUTES May 10, 2005 265/05 constructed to County standards with a performance bond. It was also noted any applications should be made joint should the applicant and landowner differ. CARRIED 3rd READING MDP d) Third Reading Municipal Development Plan Bylaw #1507 • BYLAW #1507 (report attached and forming part of the minutes) 266/05 Councillor Crawford moved that Council give third reading to Bylaw #1507. CARRIED PLAN 4127EH, BLK 1 e) Easement/Encroachment Request Plan 4127EH, Blk 1. Lt LOT 10 TORR 10 (report attached and forming part of the minutes) Councillor Hoppins moved that Council direct Staff to pursue lane 267/05 closure so that adjacent landowners may apply to have it subdivided and consolidated with their land. All subdivision costs being the responsibility of the Owner(s). CARRIED 3" READING f) Third Reading Tax Due Date and Penalty Bylaw #1506 BYLAW #1506 (report attached and forming part of the minutes) 268/05 Councillor Wittstock moved that Council give third reading to • Bylaw # 1506. CARRIED NEW BUS 6. New Business PH DATE a) Request to Set Public Hearing Date SE 19-30-25 W4 - A to I SE 19-30-25 W4 A TO I (report a ttached and forming part of the minutes) Councillor Holsworth moved that Council Schedule the Public Hearing for 10:00 A.M., June 14, 2005. 269/05 CARRIED PH DATE b) Request to Set Public Hearing Date NW 27-33-26 W4 - NW 27-33-26 W4 A to R (report attached and forming part of the minutes) A TOR Councillor Calhoun moved that Council schedule the Public 270/05 Hearing for 10:00 A.M., June 28, 2005 CARRIED ATCO ELEC REQ c) Atco Electric Request for Road Widening (report attached RD WIDE AGR and forming part of the minutes) • NE 12-28-2/NW 7-28-20 Councillor Hoppins moved that Council approves administration proceed with the execution of the Road Widening Agreements for 271/05 the NE 12-28-21 W4 Plan 9410010, Lot 2 and NW 7-28-20 W4 Plan 9410010, Lot 1. CARRIED GIS PROPOSAL d) GIS Proposal (report attached and forming part of the minutes) 272/05 Councillor Holsworth moved that Council authorize administration to proceed with issuing a GIS Request for Proposal for Phase 1. CARRIED JUNE 05 STRAT e) June 2005 Strategic Planning Session (report attached and PLAN SESSION forming part of the minutes) 273/05 Councillor Hoppins moved that Council approve administration to make arrangements for the June 2005 Strategic Planning Session to be held on June 21, 2005 at the Red Deer Lodge. 3 f/ll--*" Re .ve CA(O KNEEHILL COUNTY COUNCIL MEETING MINUTES May 10, 2005 CARRIED 2005 TAX RATE (f) 2005 Tax Rate Bylaw #1504 (report attached and forming BYLAW #1504 part of the minutes) 274/05 Councillor Calhoun moved that Council give first reading to Bylaw #1504, this being a bylaw to repeal Bylaw #1491 and to is establish the 2005 Tax Rates. CARRIED 275/05 Councillor Hoppins moved that Council give second reading to this bylaw. CARRIED 276/05 Councillor Wittstock moved to consider third reading to this bylaw. CARRIED UNANIMOUSLY 277/05 Councillor Knievel moved third reading to this bylaw. CARRIED CORRESPONDENC g) Correspondence from Huxley Community Association FROM HUXLEY Councillor Knievel provided copies of a letter he had received COMM ASSOC from the Huxley Community Association requesting Kneehill County to investigate the possibility of upgrading Huxley's sewer system. 278/05 Councillor Knievel moved to refer the Huxley Community Association's request of investigating the possibility of upgrading Huxley's sewer system to administration for future discussion. CARRIED CORR REPORT 7. Correspondence Report (attached and forming part of the minutes) 279/05 Councillor Wittstock moved that Council receive the Correspondence Report. CARRIED 8. Business Pending & Summary Report (attached and forming part of the minutes) BUS REPORT Councillor Knievel moved that Council receive the . 280/05 Business Summary Report. CARRIED COUNCIL REPTS 9. Council and Committee Reports KNEEHILL HOUSING Kneehill Housing - verbal report by Councillor Calhoun KRWSC MTG Kneehill Regional Water Services Commission- verbal report by Mr. Kiviaho 281/05 Councillor Calhoun moved that Council receive the Committee Reports. CARRIED BUS ARISING 10. Business Arising from Council and Committee Reports There was no business arising from Council and the Committee Reports 4 Re 77? Uk, CA KNEEHILL COUNTY COUNCIL MEETING MINUTES May 10, 2005 11. In Camera Session Councillor Hoppins moved the meeting go in camera to discuss 282/05 land, legal, and labour issues. CARRIED Remaining for the in camera portion of the meeting was Mr. • Kiviaho. Time: 10:55 A.M. IN SESSION Councillor Calhoun moved the meeting back in session. 283/05 CARRIED Time: 12:13 P.M. 3-HILLS CAPITAL Councillor Hoppins moved that Council approve the three year CONTRACT contract renewal price of $6.00 per unit to all County Ratepayers in 284/05 the Province of Alberta and an annual fee of $2,000 plus applicable GST for all display advertising, news releases and printing of executive summaries and Council minutes. CARRIED 285/05 12. Adjournment • ADJOURNMENT Councillor Knievel moved the meeting be adjourned at 12:14 P.M. CARRIED • 5 Council Agenda Item #5(c) TO: Gene Kiviaho Reeve Woods Members of Council FROM: Rob Mayhew DATE: May 5, 2005 Issue: Approach Policies # 13-15-2, # 13-15-3 and #13-15-4 Background Requests for approaches from ratepayers. Review the number of approaches allowed in other Counties. Discussion Sight distance and number of approaches are felt to be reasonable. I find no reason to change these policies. Following are four Counties that were surveyed for their Policies on the number of approaches: Paintearth - "will install one (1) approach and, if necessary, one (1) culvert per one-half mile, at no cost to the landowner. Starland - "shall provide one access approach to every property for each half mile of "developed road allowance". Stettler - "at time of road construction the County will install one (1) approach and, if necessary, one (1) culvert per one-half mile. Any request for additional approach and/or culvert installation in one-half mile may be approved at the discretion of the Public Works Supervisor or his designate." Wheatland - unlimited but are presently reviewing policies with the increase in oil activity in the area. Financial Implications None 0 Recommendation That Council confirms Kneehill County's current Approach Policies #13-15-2, # 13-15-3 and # 13-15-4. Ro M hew Public Works Superintendent Ge viaho CA -20- C Agenda Item #5(d) To: Reeve and Members of Council From: Planning and Development Date: May 10, 2005 Issue • Adoption of new MDP. Background On April 26, 2005, Council provided First and Second reading to Bylaw # 1507, which was the bylaw to adopt a new MDP. A Public Hearing was also held respecting the new MDP. One public submission was presented to Council. The submission was by a Land Owner with concerns regarding a maximum of 3 parcels on a land designated Agricultural. The Land Owner requested that Council understand that there may be unusual circumstances in the future that may call for more parcels and Council consider and allow discretionary decisions. Mr. Woods noted that the Committee had spent a great deal of time looking at wording and using "discretionary" words only at appropriate times within the MDP. Discussion Staff have no additional information to provide. • Recommendation That Council adopt the MDP by providing Third and final reading to Bylaw # 1507. ?? ( ??z S;t Cho Liz ecko Pla g Department • -24- 0 To: Reeve and Members of Council From: Planning and Development Date: May 10, 2005 Issue 0 Private usage of County lane way. Background Council Agenda Item #5(e) An owner of property in Torrington (Mr. Shawn Taylor), located at Plan 4127EH, Block 1, Lot 10, requests usage of a County lane located behind his property. The Owner would like to develop a shed on the County lane. Currently, the lane is not being used and is completely undeveloped. Records indicate that the Village of Torrington passed a motion that the subject lane be closed; however, Land Title records show that the lane is still active. The property on the other side of the lane is the County owned arena parking area. Discussion Although the Owner's proposal may have merit, there are some technical issues. Two land titles experts have indicated that an easement agreement will not accommodate the Owner's proposal, as easements are for temporary usage only, such as providing access over lands, extension of roofs over adjacent properties, & nuisance rights. They have also indicated that an encroachment agreement will not work, as those agreements are to be used only to accommodate • structures that are already encroaching, not planned future developments. The aforementioned experts recommend, that the lane be closed and then consolidated with the adjacent property owners. Such an option requires that the lane be closed and then the resulting titled property be subjected to the subdivision approval process. Surveyor fees for this may range between $1,000.00 - $1,500.00 and would be the responsibility of the landowner. Recommendation: That Council direct Staff to pursue lane closure so that adjacent landowners may apply to have it subdivided and consolidated with their land. All subdivision costs being the responsibility of the Owner(s). l ?.C !-? Z S jLW U-C Stecko PI ing Department -27- • Council Agenda Item #5(f) TO: Gene Kiviaho Reeve Woods Members of Council From: Lavinia Henderson - Date: May 5, 2005 Issue: Tax Penalty Bylaw Background : Council passed first and second readings of Bylaw No. 1506 at the Regular Meeting held April 26. A motion to consider third reading was not carried unanimously and the bylaw was held over to the first meeting in May for third readings. Discussion: Third reading is required to enact the new tax penalties to commence in the 2005 tax season. Recommendation: That Council proceeds with third reading. L inia Henderson irector, Financial Services • -28- • Council Agenda Item #6a) To: Reeve and Members of Council From: Planning and Development Date: May 10, 2005 Issue Request to set Public Hearing date. Background An application has been submitted by John and Sonya Requate to redesignate the SE quarter of section 19, 30, 25, from Agricultural to Industrial. The purpose of the redesignation is to accommodate for multi-use Industrial. Discussion Prior to holding a Public Hearing, the proposed amendment needs to be: 1. advertised in a local newspaper at least once a week for two consecutive weeks, as per Section 606 (2) (a) of the MGA. 2. circulated to adjacent landowners owners within a 1.5-mile radius of the subject property, as per County Policy 5-4. Recommendation That Council schedule this Hearing for 10:00 a.m, June 14, 2005. OTPAaaing ecko Department LJ -31- • To: Reeve and Members of Council From: Planning and Development Date: May 10, 2005 Issue • C. Request to set Public Hearing date. Background Council Agenda Item #6(b) An application has been submitted by Leonard Litz to redesignate the NW quarter of section 27, 33, 26, from Agricultural to Recreation. The purpose of the redesignation is to accommodate for multi-use Industrial. Discussion Prior to holding a Public Hearing, the proposed amendment needs to be: 3. advertised in a local newspaper at least once a week for two consecutive weeks, as per Section 606 (2) (a) of the MGA. 4. circulated to adjacent landowners owners within a 1.5-mile radius of the subject property, as per County Policy 5-4. Recommendation That Council schedule this Hearing for 10:00 a.m, June 28, 2005. QOV?- V'LL"-CL (W ??Z- Stecko Pl ng Department -32- To: Gene Kiviaho Reeve Woods Members of Council From: Lawrie Ross/Deanna Keiver Date: May 10, 2005 Issue: Request to take Road Widening Council Agenda Item #6(c) • Background: Dave Rondeau, Engineering and Construction Headstaker for Atco Electric, has brought it to Lawrie Ross's attention that the power poles on Township 28-2 (south side of the road) are too close to the road. The reason these poles are too close is due to the road widening which took place for the 2004 Kneehill County Road Project (Clark Project). Atco Electric has easements to move the power poles to their standards onto the adjacent landowner's property except for 1 acreage owner (NE 12-28-21 W4 Plan 9410012, Lot 2). This acreage was subdivided in 1994, and as per conditions, a road widening agreement was signed. Atco Electric wishes Kneehill County to apply this agreement to that portion of the NE 12-28-21 W4 where the acreage exists. Atco Electric would then be able to move the pole the required setback from the road (5.0 metres) rather than the current 3.9 metres (not counting the guide wire). Discussion: Atco Electric has provided information from Alberta Infrastructure's Traffic Control Standards Manual which identifies the required Clear Zone Distance from the edge of a driving lane. They are required to have 4.5 to 5.0 metres clearance where currently they only have 3.9 metres (not including the guide wire) from the shoulder of the road. 0 • Atco Electric has also requested that the Road Widening Agreement be pursued for the acreage on the NW 7-28-21 W4 Plan 9410012 Lot 1 as they do not have an easement for the poles located on this acreage; however they are existing and meet the correct standards. Mr. Ross has also indicated that he cannot complete the road project (fencing etc.) until Atco Electric's poles have been relocated. Financial Implication: As per Policy 13-18 Road Project Agreements, Payment for Land taken. for road widening adjacent to an existing road would be calculated according to size with a minimum price of $250.00 per acre. Recommendation: Council approves adrmnistration proceed with the execution of the Road Widening Agreements for the NE 12-28-21 W4 Plan 9410012, Lot 2 and NW 7-28-20 W4 Plan 9410012, Lot 1. Rob yhew Director of Operations )nna eiver Corporate Services Clerk -33- • Council Agenda Item #6(d) To: Reeve Woods Members of Council From: Gene Kiviaho Date: May 5, 2005 Issue Approval to proceed with a GIS Project. Background Administration was directed to bring a recommendation to Council with respect to the implementation of a GIS project. Administration has received presentations from two GIS providers and obtained costing data from other municipalities. Discussion GIS was identified as one of the candidates for shared services at the Community Summit meeting. An action plan was developed by the CAO Committee on May 3, 2005 and will be presented to the Steering Committee in June. The CAO Committee noted that some municipalities are in the process of implementing a GIS, some are not ready and others do not deem it to be a priority. Wheatland, Red Deer and Mt. View are in varying stages of GIS implementation. Many implementation options exist but it is recommended that it be a phased in process. This will avoid knowledge overload and provide an opportunity to focus on priority areas. It is timely that the County pursue this opportunity while costs are reasonable and consultants are working with our neigbouring municipalities. • Financial Implications The Phase 1 estimated cost (without a formal RFP) is approximately $55,000 - $65,000 for base mapping & development. Kneehill County is fortunate to have conducted ortho-mapping in 2004 as this will save updating costs. The above cost will get us positioned to focus on Phase 2 which can be funded during budget deliberations. The cost estimate for the next phase which is department overlays is about $20,000 to $40,000. The annual maintenance costs are approximately $10,000 - $15,000. Wheatland County is currently proceeding with full implementation over a three year period at a cost of $300,000 and they have received about $70,000 in grant funding for the project. Kneehill County Council has $100,000 that is available for this project in 2005. There are various grants available for GIS projects and administration will pursue these options. Recommendations 1. That Council authorize administration to proceed with issuing a GIS Request for Proposal for Phase 1. ObV4- 1 ? G J Kiviaho, CAO -36- • To: Reeve Woods Members of Council From: Gene Kiviaho, CAO Date: May 5, 2005 Council Agenda Item #6(e) Issue Approval for a June 2005 Strategic Planning session Background Council has established a pattern of conducting a strategic planning session in late spring to determine priorities for strategic and budget purposes. Council has unresolved matters from previous planning sessions and these should be determined with senior management participation. Discussion In addition to the above, Council has also referred new issues to strategic planning. It is important that Council address all of the matters and provide direction to administration with respect to priority considerations for the 2006 budget. Council is hereby requested to consider the following: 1) Preferred dates for a spring strategic planning session 2) Preferred location Administration will make the necessary arrangements once Council has made a decision with respect to the above Recommendation That Council make a decision with respect to preferred dates and location for a spring strategic planning session. 1'u L -(?. Gen viaho, CAO LJ -37- Council Agenda Item #6(f) TO: Gene Kiviaho Reeve Woods Members of Council • From: Lavinia Henderson Date: May 6, 2005 Issue: 2005 Tax Rate Bylaw Background: Council approved the 2005 Budget February 8, 2005 and established the split tax rates to be charged for municipal purposes as follows: Farmland 0.00835 Residential 0.006673 Non Residential 0.008336 All tax rates for requisitions were to be calculated based on actual requisitions. All requisitions have now been received. Council directed Administration to raise the minimum tax levy from $ 25.00 per parcel to $ 35.00 per parcel during April Council Meetings. This has been done. Discussion: Pursuant to the Municipal Government Act all tax rates and minimum charges are to be . established by bylaw. Taxes are historically levied in Kneehill County in late May or early June. Administration is looking at no later than June 11, 2005 with the preferred dates for mailing being the last week of May. 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Z, ?I R m m - O O 1 . °L' u - v; l Q c °> E Q U U O C I v .?' u u p l C a1 m N n O -2 i a m m N E E-- m[ U p o a ' a N c 2 o o o c p o 0 • 0 ui IL ' 0 02 °? ! w ° c F= _ m 0 a> ro 3 U U m C o - co ai o i a m G d U O j j W -` c?6 C d Y CO N N C F- > Q F- Q I- f- Q m> ti - Q - 4 f- J U U F- - - Q F- LO q U) o 10 tf) ao ---- C o C q C 9 L n a > T a CL q m m m N n N W N N i IN C7 V '31 0 a E 0 u E 0 m U •0 Y a, c 0 .0 .Ln 0 - - - - - - - - - - - - - j C O v a T 4 6 O . 4 6 ro la4 a a ca C C a U I W ro C J F- U U O U Q O O1 d (7i Z y yi W U L O Y E a ` Q U_ U. b •,° F' 0 0 a ac n z ro ro `m', 3 Q i i1 ! I Q 2 = ro: - - - - - - - - - - - - - - - - - - - - - - ro C ro r J? I ? I w m v u o ro o C O 6 6 to Q UJ ?' N U ro 1 0 a o '° E d y! C rc 'gy'm U a. (D ca om 4M T o a y. cC> u10 >C???! ° a> c 0) i m y.0 i o , o ^ croi 0 C Chi U ?2 I LL 0 C O C U CL C G Q) C. o O d ro > e. 7 J F 00 Do (D O q r0 p .a co a) N dV dV Q O O O O 0 ~ Ut3i UtA LQ ro.? ' - - - - - - - - - - - - - - - - - - -- '0 m a_ v '0 C C lip I'I t? ------ ` - N R = `J N a ro W LL 4 6 ' 1 I U = a = a S C LLI - co Q 1- m Q {- cu a) 00 N U. I `--------- ------ - - - - - - - -- - - - - - - - - - - - - - - - - - - 0 ro Cc F Q i C) N L C: PENDING BUSINESS ITEMS FROM 2002 - May 10, 2005 Mountain View Emergency Service (56-02) - Sept 24/02 - Gene and Greg will meet with Mountain View County to discuss this outstanding item. Meeting with CAO first part of March 2005. Mutual Aid Agreement (52-02) - Oct 8/02 - Mountain View and Wheatland County still pending. Feb 05 KAS looking into Mountain View agreement, Feb 2/05 Wheatland County looking into agreement. Water Policy (16-02) Equity Water - The Water Policy is on hold until current developments have been resolved. Water Policy: A policy to encompass the costs of lowering any water lines will be presented to Council at May 10, 2005 Council Meeting. PENDING BUSINESS ITEMS FROM 2003 - May 10, 2005 Fire Agreements (73-03) Fire Agreement with Three Hills signed. In March 2005 Acme, Carbon, and Linden signed master fire agreement. Greg and Gene to meet with Trochu within the next two weeks. Foreign Animal Disease & Mass Livestock Mortality Disposal (including BSE) (94- 03) - July 22/03 • Bruce Sommerville, Jeremy Fenton, developing contingency plans for the County. Greg, Jeremy, & Bruce will prepare a report on plans in case of disease outbreak to Council in May 2005. Recycling Policy (136-03) Sept 23/03 Discussed at March 23`d Committee of the Whole meeting. Councillor Holsworth presented terms of reference of a Waste & Recycling Study to Regional Partnership Initiative Committee for consideration. Committee has taken no further action. Waste & Recycling under discussion by the Community & Cultural Summit. PENDING BUSINESS ITEMS FROM 2004 - April 26, 2005 Bylaw Enforcement Officer (#6-04) - Jan 13/04 Currently on a monthly basis -2005 budget approved to hire as a permanent employee. March 05 advertising for position. Posting closed. Applications yet to be short-listed. Huxley Property for Sale (#20-04) - Feb 10/04 Tax forfeiture properties were advertised for sale. May 25/04 Council refused only offer as too low. Administration to look at a way of marketing to get the market value for the property. Feb/05 Advertised in the Capital and on website. Report to Council April 12/05. Second offer refused. Kneehill County Water Strategy (#52-04) - May 11/04 Ongoing - Jan 25t C.M. John VanDoesburg presented draft funding package for Council consideration. Issues being addressed (Three Hills Water West) Linden North Water Service Area (#53-04) - May 25/04 Jan 25/04 Council approved proceeding with Phase One of the Linden North Water Service Area. Letters sent to Linden North Phase 1 & 2 residents giving information on • the waterline. Items for discussion on-going, presented at upcoming Council meetings. Agreement signing Sunnyslope Hall on March 7th - Stantec updated at March 8th C.M. March 22nd some funding decisions made. Funding Bylaws given third readings on April 26, 2005. Ongoing. Recreation Areas/Parks (#82-04) - Sept 14/04 Long term plan requested. Included in 2005 Draft Budget. Will be further developed and presented to Council using the assigned budget dollars. Approach Policy (#83-04) - Sept 14/04 On May 10` Council agenda. Tax Payment Incentives Policy (#84a-04) On July 2005 Council agenda. Community Grants Procedure Change (#85-04) Tabled until after the February 4` grant funding deadline - Requested changes to be presented at June 14th Council Meeting Community & Cultural Services Summit (#86-04) - Oct 12/04 Nov 13t' First meeting with Council and CAO's from urban centres and the County. Feb 1st & 2nd follow up meetings with facilitator Gord McIntosh. Working committee of CAO's established, and Steering Committee comprised of Elected Officials. List of 12 possible issues for sharing. Working committee meetings scheduled March 17th and 29`h at County Office 9:00 a.m. until 11:00 a.m. Working Committee meeting held April 11 `h in Carbon. Next meeting scheduled for May 3'.d in Acme. Councillor Policies (#89-04) - Oct 26/04 Council approved amendments. Policy book needs to be updated and circulated. Partnering Options of Water Reservoirs (#95-04) - Oct 26/04 Council requested options and possibilities of partnering with urban centres for the building and shared use of water reservoirs. Under review with water strategy. Laptop Purchase Policy (#99-04) - Nov 9/04 Council requested further information on purchase options & recommended policy. On Council agenda for April 12, 2005. Council approved table style laptop purchases for Elected Officials, CAO, Recording Secretary, and Council Chamber (180/05 & 181/05). Li 0 PENDING BUSINESS ITEMS FROM 2005 - May 10, 2005 Preparation of a Tax Penalty Bylaw (#182/05, 183/05, 184/05) - Apr 12/05 Council approved administration to prepare a Tax Penalty Bylaw with the minimum tax being increased from $25.00 to $35.00, and outstanding current and arrears taxes are penalized starting November 1 S` at a rate of 2% per month, compounded. Third reading of Bylaw #1506 on May 10, 2005 Agenda. Subscription/Advertising Contract (#189/05) - April 12/05 Council directed Administration to negotiate the contractual renewal with an increase to $6.00 per unit. Kneehill Water Services Commission RFP (#190/05) - April 12/05 Administration to submit proposal on a 1 year trial basis, for Operator Services of the KRWSC. Waste Transfer (#191/05) - April 12/05 Administration directed to investigate options for a sorting depot to be located at the Three Hills Waste Transfer Site to be used by KC rural residents. On June 14, 2005 Council Agenda. Kneehill Regional Emergency Management Agency (#244-05) - April 26, 2005 Council moved to endorse the concept of establishing a Kneehill Regional Emergency • Management Agency. Intermunicipal Negotiations (#257-05) - April 26, 2005 Council moved to approve the CAO proceed with intermunicipal negotiations. Drumheller Waste Agreement (#258-05) - April 26, 2005 Council moved to approve the Drumheller Waste Agreement. • `/ 11 • 0 1] (TS N O co O L ?+ a) C d d a) c O p O O C C O 'p o Q E a) Q 6 C C N a a) 2 = L) _a) a 0 E 0 E ° O U U U O C) 0 U to ( 0 v) v C U p) co 6 0 c 0 0 '- ° c a ,. c -0 C: LL w a) o a) -j o Q Ca a C a) 0 O is = a) cTS C - • C a) O c ,... R S c0 O C o O .` o a o 2 i Q M ? o O (B = C? L O U Q) Q U C w Y U y p "O U 'O Q. t. 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