HomeMy WebLinkAbout2005-05-24 Council MinutesMay 24, 2005 Council Meeting
Agenda
Presentations:
9:00 a.m. EnCana Corporation - Request for Approval of Relaxation of Pipeline
Construction
10:00 a.m. Public Hearing - Wind Farm
11:00 a.m. Stantec - Landowner Update; tender package specifications
1) Meeting Called to Order
2) Adoption of Agenda
3) Approval of May 10, 2005 Regular Council Meeting minutes .....................................Page 3
4) Accounts Payable .........................................................................................Page 9
5) Financial Reports - Summary ...........................................................................Page 12
6) Old Business
a) Linden North Project Decisions ................................................................Page 17
Recommendation: Verbal Report
• b) Approach Policy .............. .Pa 19
....................................................................ge
Policy Recommendation: Verbal Report
7) New Business
a) Set date and time for July and August Council meetings ....................................Page 21
Recommendation: July 12, 2005 at 8:30 am, and August 9, 2005 at 8:30 am
b) Fuel Tax Funding ..................................................................................Page 22
Recommendation: Council receive report as presented
c) Strategic Planning Session - June 21, 2005 Red Deer .......................................Page 23
Recommendation: Draft Agenda presented
d) Red Deer River Municipal Users Group .......................................................Page 24
Recommendation: Council approve a S.50/capita requisition if required.
e) Land Use Bylaw Amendment Wind Farm .....................................................Page 25
Recommendation: Council give first reading to Bylaw #1509
8) Correspondence Report .....................................................................................Page 28
9) Business Pending & Summary Report ...................................................................Page 30
10) Council and Committee Reports
11) Business Arising from Council and Committee Reports
12) In Camera
a) Land
b) Legal
c) Labour
I 13) Adjournment
KNEEHILL COUNTY COUNCIL MEETING MINUTES
May 24, 2005
MINUTES OF THE MAY 24, 2005 REGULAR
MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT
Ift THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET,
THREE HILLS, ALBERTA.
PRESENT:
Division No. 4 Murray Woods, Reeve
PRESENT Division No. 5 Vern Crawford, Deputy Reeve
Division No. 1 Brian Holsworth, Councillor
Division No. 2 Carol Calhoun, Councillor
Division No. 3 Jerry Wittstock, Councillor
Division No. 7 Ken Knievel, Councillor
ABSENT Division No. 6 Ken Hoppins, Councillor
ADMINISTRATION PRESENT:
Finance Director/Acting CAO Lavinia Henderson
Director of Operations Rob Mayhew
Operations Technician Al Kostrosky
ie Transportation Secretary Yvonne Evans
EMS Coordinator Greg Harsch
Assessor Frank Grills
Agricultural Services Director Bruce Sommerville
Acting Recording Secretary Laurie Watt
Debi Moon from the Three Hills Capital was also present.
1. Reeve Woods in the Chair:
CALL TO ORDER Reeve Woods called the meeting to order at 8:38 A.M.
2. Adoption of Agenda:
AGENDA Additions to the Agenda:
Under New Business
- 7(f) Drilling in Environmentally Sensitive Areas
Under In Camera
- 11(b) Legal Issues (i) Trochu Fire Agreement
(ii) Equity Water Meeting
Under Committee Reports
- Central AB Reeves and Mayors Meeting
- Assessment Review Board Training
Linden North Project Decisions will move until after Stantec
Presentation at
11:00 a.m.
286/05 Councillor Calhoun moved approval of the agenda, as amended.
CARRIED
MINUTES 3.Approval of the May 10, 2005 Council Meeting Minutes
287/05 Councillor Crawford moved approval of the May 10, 2005
Regular Council Meeting minutes, as presented.
CARRIED
Page 1 of 5
ri
4. Accounts Payable
ACCTS PAYABLE Councillor Knievel moved approval of the accounts presented
288/05 for payment subject to review by the Finance Committee.
CARRIED
• 5. Financial Reports - Summary
Financial Reports are not available this meeting due to computer
server not available on Friday. Will be available next Council
meeting.
OLD BUSINESS 6. Old Business
APPROACH b) Approach Policy #13-15-4
POLICY Council requested the changes desired from May 10, 2005 Council
Meeting be incorporated into the policy and returned to Council for
decision later today.
Council recessed for a short break at 8:55 am
Council resumed at 9:10 with presentation from EnCana Corporation
PRESENTATION EnCana Corporation
EnCana is requesting approval of relaxation of pipeline
• construction requirement for a proposed pipeline crossing between
W/2 19-31-22 W4M and E/2 24-31-23 W4M.
The relaxation relates to article 6 of the Kneehill County Road
Crossing Agreement for High Pressure Pipeline. The relaxation
would allow EnCana to construct and lay three (3) pipelines at a
forty-five (45) degree angle to the affected road allowance.
289/05 Councillor Holsworth moved to approve the relaxation at this
location as requested by EnCana Corporation.
CARRIED
Members from EnCana departed at 9:30 a.m.
NEW BUSINESS 7. New Business
COUNCIL DATES a) Request to Set Date for Summer Council Meetings
FOR SUMMER (report attached and forming part of the minutes)
Councillor Wittstock moved that the dates Council will
290/05 meet during the summer will be July 19, 2005 and August 16,
2005.
CARRIED
FUEL TAX b) Fuel Tax Funding
FUNDING (report attached and forming part of the minutes)
291/05 Councillor Wittstock moved to receive the report as presented the
2005 Spring Strategic Planning Session.
CARRIED
STRATEGIC c) Strategic Planning Session - Draft Agenda
PLANNING Councillor Crawford moved to accept as presented the draft
292/05 agenda for the Spring Strategic Planning Session to be held June
21, 2005 in Red Deer.
CARRIED
•
Page 2 of 5
C:
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RED DEER RIVER d) Red Deer River Municipal Users Group
MUNICIPAL USERS (report attached and forming part of the minutes)
GROUP Councillor Holsworth moved to support the $.50 per capita request
293/05 for funding for the Red Deer River Municipal Users Group and
that Council confirm the CAO as the representative.
CARRIED
LAND USE BYLAW e) Land Use Bylaw Amendment Wind Farm
AMENDMENT Defer on the agenda until the conclusion of the public hearing.
DRILLING IN (f) Drilling in Environmentally Sensitive Areas
ENVIRONMENTALLY Councillor Crawford moved to send a letter to Alberta
SENSITIVE AREAS Environment stating our concerns over not being informed of
drilling activities in areas we have identified in our MDP as
294/05 environmentally sensitive. Request we be given the opportunity to
comment prior to approval. cc: to EUB as well as copy of
MDP to both highlighting section on identification of sensitive
areas.
CARRIED
RECESS FOR Public Hearing
PUBLIC HEARING Councillor Calhoun moved to recess at 9:47 a.m. for a scheduled
295/05 Public Hearing at 10:00 a.m. for Wind Farm Land Use Bylaw
Amendment #1509
CARRIED
296/05 Councillor Holsworth moved to move back into Council at 10:15
a.m.
CARRIED
LAND USE BYLAW e) Land Use Bylaw Amendment Wind Farm
AMENDMENT Councillor Calhoun moved to approve first reading of Bylaw
BYLAW #1509 #1509 being a Bylaw to Amend Land Use Bylaw for Wind Farms.
297/05 Councillor Wittstock moved to table first reading of Bylaw #1509
in order to provide an amendment to Section 2(a).
CARRIED
CORRESPONDENCE 8. Correspondence Report
REPORT (attached and forming part of the minutes)
298/05 Councillor Crawford moved that Council receive the
Correspondence Report as presented.
CARRIED
299/05 Councillor Holsworth moved to approved the FCSS Funding
Agreement included in the Correspondence Report
CARRIED
BUSINESS 9. Business Pending & Summary Report
REPORT (attached and forming part of the minutes)
300/05 Councillor Wittstock moved that Council receive the Business
Summary Report as presented.
CARRIED
APPROACH 6(b). Approach Policy 913-15-4
POLICY Councillor Holsworth moved to approve amendments to Approach
301/05 Policy #13-15-4 as presented.
Page 3 of 5
CARRIED
A
COUNCIL REPTS 10. Council and Committee Reports
MAYORS/REEVES Central Alberta Mayors/Reeves - verbal report by Reeve Woods
ARB TRAINING Assessment Review Board Training - verbal report by Councillor
Knievel
is 302/05 Councillor Calhoun moved that Council receive the Committee
Reports as presented.
CARRIED
BUSINESS ARISING 11. Business Arising from Council and Committee Reports
There was no business arising from Council and the Committee
Reports
Council recessed for a short break at 10:51 a.m.
Council resumed at 11:08 a.m.
PRESENTATION Stantec on Linden North Proiect
Todd Simenson and Mike Steffler updated Council on various
aspects of the project.
- Scott Land has contacted 95% of all landowners and will finalize
on site meetings with landowners this week. Landowner is also
• willing to enter into an agreement with Kneehill County to
subdivide a 3 acre parcel of land for reservoir site.
- Crossing agreements will start this week and are expected to take
4 to 6 weeks. The historic resources inventory has been completed
and identified two sites that will require avoidance. The species at
risk survey will be completed in June.
- Stantec is working with Alberta Infrastructure and Transportation
on relaxations for valve locations and pipe setbacks from highway
right-of-way.
- Preliminary/detailed design is 90% complete. Project is
estimated at 15 to 20% overbudget from 2004 estimate. Will not
know for sure until tenders are received.
Council recessed at 11:45 a.m. for lunch
Council resumed at 1:05 p.m.; Ms. Debie Moon not in attendance
PRESENTATION Continuation of Stantec Presentation
Mr. Simenson continued with the County's next steps that require
• a decision.
Stantec will attempt to fit the tender process within the June
Council meetings. The County will need to address connection
specification and inspections. Next Council meeting will see the
finalization of land agreements and approval of tender documents.
LINDEN NORTH Councillor Crawford moved to direct administration to
PROJECT develop an agreement between Kneehill County and water
303/05 users that would address the requirements for installation and
operation of water service from the pipeline to the frost free
location.
CARRIED
304/05 Councillor Crawford moved that as long as the property is feasible
to authorize administration to proceed with the acquisition of the
land required for the reservoir site for this project.
CARRIED
Members from Stantec departed at 2:15 p.m.
Page 4 of 5 ?,?????y?-,,,,7 G' ?"?rG?
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LAND USE BYLAW e) Land Use Bylaw Amendment Wind Farm
C7
AMENDMENT Councillor Knievel moved to remove from the table Councillor
BYLAW #1509 Calhoun's motion to approve first reading of Bylaw
305/05 #1509 being a Bylaw to Amend Land Use Bylaw for Wind Farms.
CARRIED
Councillor Calhoun moved to approve first reading of Bylaw
306/05 #1509 as amended being a Bylaw to Amend Land Use Bylaw for
Wind Farms.
CARRIED
307/05 Councillor Knievel moved to approved second reading of Bylaw
#1509.
CARRIED
Councillor Wittstock moved to have third reading of Bylaw #1509.
NOT CARRIED UNANIMOUSLY
•
11. In Camera Session
308/05 Councillor Wittstock moved the meeting go in camera to discuss
land, legal, and labour issues.
CARRIED
Remaining for a portion of the in camera session of the meeting
was Mrs. Henderson, Mrs. Watt, Mr. Mayhew and Mr. Harsch.
Time: 2:20 p.m.
•
IN SESSION Councillor Calhoun moved the meeting back in session.
309/05 CARRIED
Time: 3:59 p.m.
Councillor Holsworth departed during the in camera session at 3:06 p.m.
ADJOURNMENT 12. Adjournment
Councillor Knievel moved the meeting be adjourned at 4:00 pm.
CARRIED
Page 5 of 5
keevA
O
To: Reeve and Members of Council
From: Administration
Date: May 19, 2005
Issue
Setting date and time of summer council meetings.
Background
Over the past several years, Council has chosen to meet only once during the months of
July and August.
Discussion
Staff have no additional information to provide.
Recommendation
• That Council meet on July 12, 2005 and August 9, 2005. Meeting will begin at regular
time of 8:30 a.m. in Council Chambers.
e Kiviaho, CAO
0
0
•
•
0
To: Reeve and Members of Council
From: Administration
Date: May 19, 2005
Issue
Setting date and time of summer council meetings.
Background
Council Agenda Item #7(a)
Over the past several years, Council has chosen to meet only once during the months of
July and August.
Discussion
Staff have no additional information to provide.
Recommendation
That Council meet on July 12, 2005 and August 9, 2005. Meeting will begin at regular
time of 8:30 a.m. in Council Chambers.
%'I';"L
G t Kiviaho, CAO
TO: Gene Kiviaho
Reeve Woods
Members of Council
From: Lavinia Henderson
Date: May 19, 2005
• Issue: New Grant Funding
Background: The Federal and Provincial Governments have announced new grant
funding for municipalities in their 2005/06 budgets. Agreements between
the two governments have been signed and some funds will become
available to Kneehill County over the course of the next few months.
Discussion: The new funding available is:
a) AMIP - Alberta Municipal Infrastructure Program - based on
information received at the Municipal Administration Leadership
Workshop Information last week: trust agreement will be required
as funds will be advanced - expenditures for multi year plan
development will be eligible - and adjustment will be made to the 2005
grant based on the 2006 census - no cost`share - can stack - can use
for project under way
b) New Deal - Gas Tax - Alberta will receive $ 160 mil per year in '05
• and '06, ramps up in next three years, Province has made assurances
there will be no funds siphoned off for administration
c) MRIF - Municipal Rural Infrastructure Fund (son of ICAP) -
available to communities under 250,000 - sharing based on 1/3 feds,
1/3 province, 1/3 municipality
Financial Implications:
Kneehill is eligible for funding as follows:
a) AMIP - $1,010,217 in each of '05, '06 and `07
b) New Deal - $96,308 in each of '05 and '06, estimated $128,467 in '07,
$160,626 in '08, $321,252 in `09
c) MRIF - no details found as of yet.
Recommendation:
That Council passes a motion to receive this information and refer to the
2005 Spring Strategic Planning session.
® _
Lavin Henderso
Director, Financial Services
0
Council Agenda Item #7(d)
To: Reeve Woods
Members of Council
From: Gene Kiviaho
Date: May 19, 2005
RE: Red Deer River Municipal Users Group
Issue
Approval to fund the Red Deer River Municipal Users Group (RDRMUG)
Background
The RDRMUG is a new organization formed to address water supply, use, delivery and
quality issues in our area. Council appointed the CAO to attend RDRMUG meetings. As
per the attached RDRMUG has adopted a strategy, framework and budget for area needs.
The RDRMUG Executive Committee is seeking support for a $0.50 per capita requisition
if required. Kneehill's contribution would be $2,654.50.
Discussion
A draft budget is enclosed for your information and funding would be allocated to:
• Engaging a consultant to compile technical information
• Intervening at Hearings
• Education and communications
Council is requested to indicate interest in supporting the requisition and to identify the
municipal representative for the group.
Recommendation
1. That Council support the $0.50 per capita request for funding for the Red Deer
River Municipal Users Group
2. That Council confirm the CAO as the representative
V?CL
Gene Kiviaho Date
E
Council Agenda Item #7(e)
To: Reeve and Members of Council
From: Planning and Development
Date: May 24, 2005
Issue
•
DRAFT for Staff report to Council regarding Wind Farm Land Use Bylaw amendment
Background
A wind energy company would like to develop a 40-turbine wind farm in Kneehill
County. Before a permit may be issued for the proposed development, the County LUB
must be amended to allow for wind turbines. As well, any regulations that the County
would like to pursue, as they relate to wind turbines, should also be included in the LUB.
Discussion
• The County recently received a proposal for the development of a wind farm; however,
Land Use Bylaw No. 1440 does not specifically address winds farms. Therefore the
proposed bylaw would amend Land Use Bylaw No. 1440 to provide for "wind energy
conversion systems (WECS)" as a discretionary use in the AC - Agricultural
Conservation District, the A - Agricultural District, and the I - Industrial District. In
addition, the proposed bylaw includes development standards and processes to be
followed in evaluating development permit applications for WECS.
The overall intent of the proposed bylaw is to provide for WECS development while
minimizing potential negative impacts.
Recommendation
Staff recommends that Council adopt the proposed bylaw to amend the Land Use Bylaw.
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PENDING BUSINESS ITEMS FROM 2002 - May 24, 2005
Mountain View Emergency Service (56-02) - Sept 24/02 - Gene and Greg will meet
with Mountain View County to discuss this outstanding area service item. Meeting with
CAO June/July 2005.
• Mutual Aid Agreement (52-02) - Oct 8/02 - Mountain View and Wheatland County
still pending. Feb 05 KAS looking into Mountain View agreement, Feb 2/05 Wheatland
County looking into agreement. Currently in discussions with Wheatland County.
Water Policy (16-02)
Equity Water - The Water Policy is on hold until current developments have been
resolved.
Water Policy: A policy to encompass the costs of lowering any water lines deferred to
June Council Meeting.
PENDING BUSINESS ITEMS FROM 2003 - May 24, 2005
Fire Agreements (73-03)
Fire Agreement with Three Hills, Carbon, Acme and Linden all signed. Greg continuing
negotiations with Trochu.
is Foreign Animal Disease & Mass Livestock Mortality Disposal (including BSE) (94-
03)-July 22/03
Bruce Sommerville, Jeremy Fenton, developing contingency plans for the County. Greg,
Jeremy, & Bruce will prepare a report on plans in case of disease outbreak. Contingency
plan in information package May 24. Recommendation to Council June 2005.
Recycling Policy (136-03) Sept 23/03
Discussed at March 23 Committee of the Whole meeting. Councillor Holsworth
presented terms of reference of a Waste & Recycling Study to Regional Partnership
Initiative Committee for consideration. Committee has taken no further action. Waste &
Recycling under discussion by the Community & Cultural Summit.
PENDING BUSINESS ITEMS FROM 2004 - May 24, 2005
Bylaw Enforcement Officer (#6-04) - Jan 13/04
Currently on a monthly basis -2005 budget approved to hire as a permanent employee.
March 05 advertising for position. Applications short-listed and interviews held week of
May 16th.
Huxley Property for Sale (#20-04) - Feb 10/04
Tax forfeiture properties were advertised for sale. May 25/04 Council refused only offer
as too low. Administration to look at a way of marketing to get the market value for the
property. Feb/05 Advertised in the Capital and on website. Report to Council April
12/05. Second offer refused.
Kneehill County Water Strategy (#52-04) - May 11/04
Ongoing - Jan 25t C.M. John VanDoesburg presented draft funding package for Council
consideration. Issues being addressed
(Three Hills Water West) Linden North Water Service Area (#53-04) - May 25/04
Jan 25/04 Council approved proceeding with Phase One of the Linden North Water
Service Area. Letters sent to Linden North Phase 1 & 2 residents giving information on
the waterline. Items for discussion on-going, presented at upcoming Council meetings.
Agreement signing Sunnyslope Hall on March 7th - Stantec updated at March 8th C.M.
March 22d some funding decisions made. Funding Bylaws given third readings on April
26, 2005. Council needs to make decision regarding riser fees and connection time
lines. Policy being developed to address curbstop connection material specifications and
inspections required. Ongoing.
Recreation Areas/Parks (#82-04) - Sept 14/04
Long term plan requested. Included in 2005 Draft Budget. Will be further developed
and presented to Council using the assigned budget dollars.
Approach Policy (#83-04) - Sept 14/04
Concern that current policies do not adequately address issues surrounding the high
oilfield activity and address their needs for approaches. Policy will be developed that
puts onus back on company to ensure they are built properly and placement of first
gravel. New policy will limit approaches within pasture land, allow more approaches if
site distances are met, and require contractor to provide a performance bond.
Applications will be joint if landowner and applicant differ. (#265-05)
Tax Payment Incentives Policy (#84a-04)
On July 2005 Council agenda.
Community Grants Procedure Change (#85-04)
Tabled until after the February 4t grant funding deadline - Requested changes to be
presented at June 14th Council Meeting
Community & Cultural Services Summit (#86-04) - Oct 12/04
Nov 13t First meeting with Council and CAO's from urban centres and the County. Feb
• 1St & 2d follow up meetings with facilitator Gord McIntosh. Working committee of
CAO's established, and Steering Committee comprised of Elected Officials. List of 12
possible issues for sharing. Working committee meetings scheduled March 17th and 29th
at County Office 9:00 a.m. until 11:00 a.m. Working Committee meeting held April 1 lth
in Carbon and May 3`d in Acme. Next meeting scheduled for June 20 at 9:00 am at
County Office. Steering Committee and CAO Working Committee will meet June 22
7:00 pm in Linden. Ongoing.
Councillor Policies (#89-04) - Oct 26/04
Council approved amendments. Policy book needs to be updated and circulated.
Partnering Options of Water Reservoirs (#95-04) - Oct 26/04
Council requested options and possibilities of partnering with urban centres for the
building and shared use of water reservoirs. Under review with water strategy.
Preparation of a Tax Penalty Bylaw (#182/05, 183/05, 184/05) - Apr 12/05
Council approved administration to prepare a Tax Penalty Bylaw with the minimum tax
being increased from $25.00 to $35.00, and outstanding current and arrears taxes are
• penalized starting November 1St at a rate of 2% per month, compounded. Third reading
of Bylaw #1506 completed. Explanation of changes will be included in tax notices to
ratepayers. Consideration to increase the minimum tax to $50.00 in 2006.
Kneehill Water Services Commission RFP (#190/05) - April 12/05
Administration has submitted a proposal on a 1 year trial basis, for Operator Services of
the KRWSC.
Waste Transfer (#191/05) - April 12/05
Administration directed to investigate options for a sorting depot to be located at the
Three Hills Waste Transfer Site to be used by KC rural residents. On June 14, 2005
Council Agenda.
Kneehill Regional Emergency Management Agency (#244-05) - April 26, 2005
Council moved to endorse the concept of establishing a Kneehill Regional Emergency
Management Agency. All municipalities within Kneehill County endorse such an
Agency. Next meeting scheduled for June 16, 2005, 10:00 am at County Office.
Drumheller Waste Agreement (#258-05) - April 26, 2005
Council moved to approve the Drumheller Waste Agreement. Awaiting agreement for
signature.
PENDING BUSINESS ITEMS FROM 2005 - May 24, 2005
KRWSC Request to use County Right-of-Way (#264-05) - May 10, 2005
Council approved administration to prepare contract with KRWSC to allow open cut
method on Kneehill County ROW's for the three areas as presented adjacent to RR 25-4.
•
Easement/Encroachment Request 4127EH, Block 1, Lt 10 (#267-05) - May 10. 2005
Council directed administration to pursue lane closure so adjacent landowners may apply
to have that portion subdivided and consolidated with their land.
Huxley Community Association (#278-05) - May 10, 2005
Request from residents to have Kneehill County investigate the possibility of upgrading
Huxley's sewer system. Administration to provide summary of associated costs and
potential infrastructure grants available to offset project costs.
ATCO Electric Request for Road Widening Agreement (#271/05) - May 10 2005
Council approved administration to proceed with the execution of the Road Widening
Agreements for the NE 12-28-21 W4 Plan 9410010, Lot 2 and NW 7-28-20 W4 Plan
9410010, Lot 1.
• GIS Proposal (#272-05) - May 10, 2005
Council approved administration to proceed with issuing and GIS Request for Proposal of
Phase 1.
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