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HomeMy WebLinkAbout2005-06-14 Council MinutesJune 14, 2005 Council Meeting Agenda Presentations: 10:00 a.m. Public Hearing - John & Sonya Requate 1) Meeting Called to Order 2) Adoption of Agenda 3) a) Approval of May 24, 2005 Regular Council Meeting minutes .....................Page 3 b) Approval of May 24, 2005 Public Hearing ............................................Page 9 4) Accounts Payable ................................................................................Page 11 5) Financial Reports ................................................................................Page 12 6) Old Business a) Linden North Project Decisions .......................................................Page 13 Recommendation: Draft Agreement with water users; Review tender package, Draft Bylaw #1511 b) Solid Waste Operations Report ........................................................Page 37 Recommendation: Council review the report attached and discuss • further at the Strategy Planning meeting in June. c) Bylaw #1509 Wind Farm Land Use Bylaw Amendment ...........................Page 44 Recommendation: Proceed with third reading 7) New Business a) Bylaw #1512 - Redesignation of SE '/4 of Section 19, 30, 25 from Agricultural to Industrial (Requate) ........................................................... ..Page 50 Recommendation: Proceed with first reading b) Request to set date for Public Hearing - Penner .................................. ..Page 55 Recommendation: Council set July 19 at 10:00 for public hearing c) Allingham Road Repair Project ...................................................... ..Page 57 Recommendation: Council approve the repairing of one mile of the Allingham road as presented d) Christmas Office Closure ............................................................. ..Page 60 Recommendation: Close noon on Friday, December 23 and reopen Monday January 2, 2006. e) FCSS - Additional Program Funding for 2005 ..................................... .Page 61 is Recommendation: Council approve accessing the additional funding allocation for 2005. f) Development Officer Appointment .................................................. .Page 66 Recommendation: Council appoint Lavinia Henderson as interim Development Officer and pursue short term Development Officer service where practicable. g) Municipal Sponsorship Program ..................................................... Page 67 Recommendation: Council approves two inter-municipal applications through the 2005 Municipal Sponsorship Program with the Town of Trochu as one partner for a fire vehicle and Wheatland County for a GIS/GIP project. h) Special Constable/Bylaw Enforcement Officer ..................................... Page 68 Recommendation: Council approve first reading to Bylaw # 1510 for appointment as designated officer position. i) Assessment Review Board Hearing Dates ........................................... .Page 78 Recommendation: Council set aside August 31 and September 1, 2005 • j) For Assessment Review Board hearings. Livestock Animal Diseases & Massive Livestock Mortality Disposal.......... .Page 79 Recommendation: Council accepts the attached Livestock Disease & Massive Mortality Disposal Contingency Plan for Kneehill County. k) Federation of Canadian Municipalities ..............................................Page 84 Verbal Report by Councillor Crawford 1) Federal Budget ..........................................................................Page 85 Verbal Report by CAO/Acting CAO m) Kneehill Water Strategy Committee n) Request from Apache Canada for Pipeline Relaxation o) Fire Services Exemplary Service Medal Awards 8) Correspondence Report .........................................................................Page 86 Councillor Calhoun and Councillor Knievel Library Correspondence 9) Business Pending & Council Business Items Report ........................................Page 87 10) Council and Committee Reports .............................................................Page 96 Councillor Holsworth - FCSS 11) Business Arising from Council and Committee Reports ..................................Page 97 12) In Camera .......................................................................................Page 98 a) Land - Swalwell Property b) Legal - Trochu Fire Agreement, Corporate Documents, Equity Water Line c) Labour 0 13) Adjournment 0 KNEEHILL COUNTY COUNCIL MEETING MINUTES June 14, 2005 • • E PRESENT CALL TO ORDER MINUTES OF THE JUNE 14, 2005 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 4 Division No. 5 Division No. 1 Division No. 2 Division No. 3 Division No. 6 Division No. 7 Murray Woods, Reeve Vern Crawford, Deputy Reeve Brian Holsworth, Councillor Carol Calhoun, Councillor Jerry Wittstock, Councillor Ken Hoppins, Councillor Ken Knievel, Councillor ADMINISTRATION PRESENT: Finance Director/Acting CAO Director of Operations EMS Coordinator Assessor Acting Recording Secretary Lavinia Henderson Rob Mayhew Greg Harsch Frank Grills Laurie Watt Debi Moon from the Three Hills Capital was also present and entered at 9:00 am. 1. Reeve Woods in the Chair: Reeve Woods called the meeting to order at 8:38 A.M. 2. Adoption of Agenda: AGENDA Additions to the Agenda: Under New Business m) Kneehill Water Strategy Committee n) Apache Canada Request for Pipeline Relaxation o) Fire Services Exemplary Service Medal Awards Under Correspondence Marigold Library System Under Committee Reports Kneehill Regional FCSS Under In-camera 12 (a) Property Acquisition 311/05 Councillor Calhoun moved approval of the agenda, as amended. CARRIED • Introduction of New Staff NEW STAFF Acting CAO Lavinia Henderson introduced new staff to members of Council. Donna McTavish in Operations, Stephanie Platt in Administration and Will Nyman in Assessment. MINUTES 3(a). Approval of the May 24, 2005 Council Meeting Minutes 312/05 Councillor Crawford moved approval of the May 24, 2005 Regular Council Meeting minutes, as presented. CARRIED KNEEHILL COUNTY COUNCIL MEETING MINUTES June 14, 2005 3(b). Approval of the May 24, 2005 Public Hearing 313/05 Councillor Wittstock moved approval of the May 24, 2005 Public Hearing minutes, as presented. CARRIED 4. Accounts Payable • ACCTS PAYABLE Councillor Holsworth moved approval of the accounts presented 314/05 for payment subject to review by the Finance Committee. CARRIED FINANCIAL 5. Financial Reports - Summary REPORTS Councillor Hoppins moved to table this item until later in the 315/05 agenda. CARRIED Debi Moon from the Three Hills Capital arrived at 9:00 a.m OLD BUSINESS 6. Old Business LINDEN NORTH a) Linden North (report attached and forming part of the minutes Director of Operations Rob Mayhew presented a brief update on the project from information obtained from Stantec. Landowner issues have improved and almost 75% have signed or indicated they will sign. Application for subdivision approval is forthcoming for the reservoir site. Tender is expected to go out June 21 with a July 12 closing. 316/05 Councillor Hoppins moved to receive information from Mr. Mayhew's report as well as the draft of Bylaw 1511 as presented. CARRIED 317/05 Councillor Wittstock moved to authorize Stantec and Administration to proceed to tender of the Linden North Project and bring back tender results to the July 19, 2005, Council meeting for review and selection. CARRIED Council recessed for a short break at 9:45 am Council resumed session at 9:59 am RECESS FOR Public Hearing PUBLIC HEARING Councillor Knievel moved to recess at 10:00 a.m. for a scheduled 318/05 Public Hearing at 10:00 a.m. for Redesignation of SE I/4 of Section 19-30-25 from Agricultural to Industrial - John & Sonya Requate. CARRIED 319/05 Councillor Calhoun moved to move back into Council at 10:27 a.m. CARRIED 2 Reeve C O KNEEHILL COUNTY COUNCIL MEETING MINUTES June 14, 2005 NEW BUSINESS 7. New Business (a) Bylaw #1512 - Redesignation of SE'/4 Section 19-30-25 BYLAW #1512 from Agriculatural to Industrial (report attached and forming FIRST READING part of the minutes) Councillor Hoppins moved first reading of Bylaw #1512 being a • 320/05 bylaw to amend the Land Use Bylaw to redesignation the SE '/4 of Section 19-30-25 from Agricultural to Industrial. CARRIED FINANCIAL 5. Financial Reports (report attached and forming part of the REPORTS minutes). 321/05 Councillor Hoppins moved to remove from the table the agenda item Financial Reports CARRIED 322/05 Councillor Knievel moved to accept as presented the Financial Reports CARRIED NEW BUSINESS 7. New Business • DATE FOR b) Request to Set Date and time for Public Hearing - Penner PUBLIC HEARING (report attached and forming part of the minutes) Councillor Hoppins moved to set the date of the public hearing 323/05 July 19 at 10:00 am. CARRIED OLD BUSINESS 6. Old Business BYLAW #1509 c) Bylaw #1509 Wind Farm Land Use Bylaw Amendment THIRD READING report attached and forming part of the minutes) 324/05 Councillor Calhoun moved third reading of Bylaw #1509 being a bylaw to amend the Land Use Bylaw to allow for Wind Farm activity. Councillor Hoppins declared a potential pecuniary interest and departed the room at 10:46 am. CARRIED • Councillor Hoppins returned at 10:48 am. SOLID WASTE b) Solid Waste Operations Reports (report attached and OPERATIONS forming part of the minutes) Councillor Crawford moved to approve a two-year pilot project at 325/05 the Three Hills site to provide separate collection bins for various materials such as wood and metal but excluding aggregate. DEFEATED Councillor Wittstock departed at 11:20 am Council requested this report and information be addressed at a Committee of the Whole meeting on June 28, 2005 following regular council. 4 3 Reeve KNEEHILL COUNTY COUNCIL MEETING MINUTES June 14, 2005 NEW BUSINESS 7. New Business ALLINGHAM ROAD c) Allingham Road Repair Project (report attached and forming part of the minutes 326/05 Councillor Hoppins moved to post pone this agenda item until June 28, 2005 so operations staff may obtain traffic counts on the road and total estimated repair costs. CARRIED FIRE SERVICES o) Fire Services Exemplary Service Medal EXEMPLARY Reeve Wood attended the service yesterday in Calgary where SERVICE MEDAL our volunteer members received medals from Hon. Norman Kwong, Lieutenant Governor of Alberta. Reeve Woods read out each volunteer's name and years of service. 327/05 Reeve Woods moved Kneehill County place an ad in the Three Hills Capital listing the name of each person who received the service medal and a thank you for their dedication to our service. CARRIED 0 Council recessed for the lunch break at 11:47 am Council resumed from the lunch break at 1:03 pm with Debi Moon not in attendance. CHRISTMAS d) Christmas Office Closure (report attached and forming OFFICE CLOSURE part of the minutes) 328/05 Councillor Holsworth moved to approve the closure of the Kneehill County operations (office and shop) effective Noon, Friday, December 23, 2005 and re-open at 8:00 am on Monday, January 2, 2006. CARRIED 0 FCSS FUNDING (e) FCSS Additional Program Funding for 2005 (report FOR 2005 attached and forming part of the minutes) 329/05 Councillor Holsworth moved to approve accessing the additional FCSS 2005 Funding Allocation. CARRIED APPOINTMENT OF f) Appointment of Development Officer (report attached and DEVELOPMENT forming part of the minutes). OFFICER Councillor Hoppins moved to appoint Lavinia Henderson as interim Development Officer and approve administration to pursue 330/05 short term Development Officer services where practicable. CARRIED • 4 Reeve ?lM qA KNEEHILL COUNTY COUNCIL MEETING MINUTES June 14, 2005 MUNICIPAL g) Municipal Sponsorship Program 2005 (report attached and SPONSORSHIP forming part of the minutes) PROGRAM Councillor Calhoun moved to approve two inter-municipal applications through the 2005 Municipal Sponsorship Program 331/05 with the Town of Trochu as one partner for a fire vehicle and ® Wheatland County for a GIS/GPS Project. CARRIED SPECIAL h) Special Constable/Bylaw Enforcement Officer (report CONSTABLE attached and forming part of the minutes) BYLAW #1510 Councillor Holsworth moved first reading of Bylaw #1510 as 332/05 amended. CARRIED 333/05 Councillor Hoppins moved second reading of Bylaw #1510 as amended. CARRIED ASSESSMENT i) Assessment Review Board Hearing Dates (report attached REVIEW BOARD and forming part of the minutes). HEARING DATES Councillor Calhoun moved for Council to set aside September 19 334/05 and 20, 2005 for Assessment Review Board Hearings if necessary. CARRIED LIVESTOCK j) Livestock Animal Diseases Contingency Plan(report attached ANIMAL DISEASES and forming part of the minutes). CONTINGENCY Councillor Knievel moved to approve the Livestock Disease and PLAN Massive Mortality Disposal Contingency Plan for Kneehill County 335/05 as presented. CARRIED FEDERATION OF k) Federation of Canadian Municipalities Conference CANADIAN MUNI. Verbal and written report presented by Councillor Crawford. CONFERENCE Councillor Hoppins commended Councillor Crawford on the report. 336/05 Councillor Hoppins moved to receive the report regarding attendance at the Federation of Canadian Municipalities Conference. • CARRIED FEDERAL 1) Federal Budget BUDGET Verbal report by acting CAO Lavinia Henderson. 337/05 Councillor Calhoun moved to receive the verbal report as presented. CARRIED KNEEHILL WATER 1) Kneehill Water Strategy Committee STRATEGY COM. Councillor Crawford moved to direct administration to bring to next Council a recommended meeting date for this committee 338/05 within the next three or four weeks. CARRIED 5 Reeve KNEEHILL COUNTY COUNCIL MEETING MINUTES June 14, 2005 APACHE m) Apache Resources Crossing Relaxation RESOURCES Requesting to cross at a 45 degree angle instead of the required 90 degree to the road allowance. 339/05 Councillor Knievel moved to deny the request from Apache Resources to cross at the requested 45 degree angle. DEFEATED 340/05 Councillor Holsworth moved to approve the request of Apache Resources to cross at a 45 degree angle. MOTION RULED OUT OF ORDER Council recessed at 2:48 pm for a short break Council resumed at 3:00 pm CORRESPONDENCE 8. Correspondence Report (attached and forming part of the REPORT minutes) Both Councillor Calhoun and Councillor Knievel shared letters from ratepayers regarding Kneehill County's position on membership with Marigold Library Systems. • 341/05 Councillor Holsworth moved that Council receive the Correspondence Report as presented. CARRIED BUSINESS 9. Business Pending & Summary Report REPORT (attached and forming part of the minutes) 342/05 Councillor Calhoun moved that Council receive the Business Summary Report as presented. CARRIED COUNCIL REPTS 10. Council and Committee Reports KNEEHILL FCSS Kneehill FCSS - verbal and written report by Councillor Holsworth 343/05 Councillor Knievel moved that Council receive the Committee Reports as presented. • CARRIED BUSINESS ARISING 11. Business Arising from Council and Committee Reports There was no business arising from Council and the Committee Reports i ? ? 3S?-l prj 12. In Camera Session rA0 344/05 Councillor Wa#M@*k moved the meeting go in camera to discuss land, legal, and labour issues. CARRIED Remaining for a portion of the in camera session of the meeting was Mrs. Henderson, Mrs. Watt, Mr. Mayhew and Mr. Harsch. Time: 3:45 p.m. s 6 Reeve -eJ? w• c k0 KNEEHILL COUNTY COUNCIL MEETING MINUTES June 14, 2005 IN SESSION Councillor Calhoun moved the meeting back in session. 345/05 CARRIED Time: 4:40 p.m. • • • Acting CAO Lavinia Henderson, Mr. Mayhew and Mr. Harsch departed during the in camera session. 346/05 Councillor Calhoun moved to extend the meeting to 5:00 pm. CARRIED KRWSC Councillor Holsworth moved to grant Kneehill Regional Water AGREEMENT Services Commission the open cut method on Kneehill County FOR ROW RR 25-4 ROW's for the fourth area identified as presented adjacent to RR 25-4. The area will be included in the agreement between 347/05 KRWSC and Kneehill County as previously approved by Motion 264/05 on May 10, 2005 and will include the same terms and conditions as outlined for the first three areas. CARRIED SWALWELL Councillor Crawford moved to direct Administration proceed PROPERTY with the demolition of the building located at 107 Main Street, Swalwell(Plan 15050AK Block 12, Lot 3-5) to allow for full 348/05 reclamation of the site. CARRIED 349/05 Councillor Calhoun moved to reimburse Mr. McAdam the cost of his development permit fee for the Swalwell Property. MOTION WITHDRAWN ADJOURNMENT 12. Adjournment 350/05 Councillor Crawford moved the meeting be adjourned at 4:50 pm. CARRIED 7 Reeve 7 CA ii BANK RECONCILIATION AS AT JANUARY 31ST, 2005 C7 • • 0 N E 0 LL GENERAL ACCOUNT 3-12-120 MASTER CARD EXPENSE 3-12-120 PAYROLL ACCOUNT 3-12-121 1 TAX SALE TERM DEPOSIT TRUST 3-12-472 3-12-321 GALA BEG NNING OF MONTH 2,614,352.87 8,162.55 166,760.39 330.90 4,500,000.00 LECEIPTS 4 TAX. CURRENT 9408.94 4RREARS 18310.13 MISC 132852.00 ADJUST I 0.16 ADD: DEPOSITS 1,837.45 5 000 000.00 TERM DEPOSITS , , INTEREST EARNED 14,775.34 CANCELLED CHEQUES DIF. ON CHQ LESS. PAYROLL #1747-1804 -105,008.32 GEN. CHEQUES #16561-16698,16703 -436,931.48 UTILITY BILLSI- DIRECT DEBITS -13,345.16 LINE OF CREDIT INTEREST MERCHANT MACHINE -38.85 RETURNED CHEQUES -39.21 TERM DEPOSITS MASTERCARD -576.08 DIF. ON CHQ I ADJ. PER CANCELLED CHQS BATCH 6546 -16,801.57 BALANCE, END OF MONTH 2,321,585.64 9,423.92 61,752.07 330.90 9,500,000.00 BANK BALANCE, END OF MONTH ADD- OUTSTANDING DEPOSITS 2,543,673.46 15,030.38 9,423.92 61,752.07 330.90 9,500,000.00 LESS. OUTSTANDING CHEQUES -237,118.20 OUTSTANDING TRANSFER BANK ERROR - DEP REV I BOOK BALANCE, END OF MONTH 2,321,585.64 9,423.92 61,752.07 330.90 9,500,000.00 BALANCE JANUARY 31ST, 2004 935,216.75 '9480.911 48,211 43 330 90 12,800,000.00 KNEEHILL COUNTY BANK RECONCILIATION AS AT JANUARY 31, 2005 OUTSTANDING CHEQUES As At January 31, 2005 PAYROLL CHEQUES GENERAL CHEQUES • CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT 15116 42.00 16595 110 00 16693 3,036.00 16117 27.29 16597 7.00 16694 105, 008.32 16357 50.00 16598 25.00 16695 16, 774.25 16387 2000 16599 172.02 16696 950.00 16409 25.00 16600 3,214.26 16697 53,559 54 16447 103.09 16601 57.52 16698 139.10 16468 429.25 16606 2,620.00 16791 11, 801.57 16474 749.00 16608 22.00 16792 5,000.00 16522 1,000.00 16609 59 00 16529 40.00 16610 3,098.95 16531 71.90 16611 64 41 16537 150.00 16612 48.79 16543 75.00 16613 60.00 16558 223.60 16614 380.06 16561 38.86 16615 8.50 16562 9,473.28 16617 18.00 16564 75.00 16618 350.00 16566 60.00 16621 1,000.00 16568 426 93 16622 30.25 16573 16574 872.05 45 97 16623 16624 12.50 50.00 16575 102.05 16627 718.00 16577 360.00 16630 2,000.00 16579 48.15 16640 1,07708 16580 1, 284 00 16642 538.09 16581 71 12 16643 55.84 16582 52.43 16644 27.29 16583 540.00 16645 106.57 16584 690 41 16646 143.74 16585 110 00 16647 1,265.11 16586 41 50 16648 614 95 16587 52.00 16649 2,010.78 16588 16.16 16650 480.00 16590 1, 230 50 16651 148.86 16591 228.34 16652 455.39 16592 37450 16653 55.93 16593 190.00 16654 63.67 16594 80 39 16655 210.09 19,469.77 21,379.65 196,268.78 0.00 TOTAL OUTSTANDING PAYROLL CHEQUES 0 00 TOTAL OUTSTANDING GENERAL CHEQUES 237,118.20 • TOTAL OUTSTAND NG LOANS $ 0.00 CASH ON HAND DEPOSITED $ 15,030.38 SUBMITTED TO COUNCIL THIS DAY OF REEVE 0 0 N M A E 0 LL CAO 2005 s 0 Date 29-Nov-0,! 30-Nov-0,? 15-Jan-O 16-Jan-05 17-Dec-0 17-Dec-04: 17-Dec-O.! 17-Dec-04 8 2.75 90 2,000,000 00 27-Feb-05 9,617.49 13,524 59 19 2.75 90 1,500,000.00 28-Feb-05 7,100.41 10,143.44 24 2.75 90 1,000,000 00 15-Apr-05 1,205.48 6,762.30 25 2.75 30 1,000,000.00 15-Feb-05 1,205 48 2,254 10 29 2.75 60 1,000,000.00 15-Feb-05 3,456.28 4,508.20 30 2.75 90 1,000,000.00 17-Mar-05 3,456.28 6,762.30 31 2.75 120 1,000,000.00 16-Apr-05 3,456.28 9,016 39 32 2.75 150 1,000,000 00 16-May-05 3,456.28 11,270 49 9,500,000.00 32,953 99 30,430 33 "'Interest paid on date deposited but not on date it matures. 0 U 0 N n E o LL 011ty KNEEHILL COUNTY TERM DEPOSITS January 31, 2005 Certificate Rate °/, # of Days Amount Maturity Current Year Interest Due Number Invested Invested Date Interest on Maturity 00 O 00 00 O\ '? N n a1 N O_ M N. M O 00 O M V1 Vl M N O l? V" O\ M 00 N W Q1 V') [- N 00 N. N O V1 O M Q N 00 N O O 00 N M 00 06 = • O M N E 0 LL U- 1= 00 \p Vl M lp M \ O N !t M 01 Vl 'n V. ,N? M N tf M O 01 - l0 N \O (\, lz N. kn O\ N ?C 'O Os 0 In V M n - O O? M O _ V1 M O 00 - Vl 7 M ? o M- ?N v -- 0 In - r- kr? O\ 00 r- M N _O 00 In ?O 00 Q M N 0\ M M O W O O\ N r- .... M n 'It O N V m In n 00 00 2 O M.. Mr m N. N. 00 00 M n O O t0 O? ON h N N '0 N O - v O N O d' M 00 M N ry N ? N M " N 'ef On 00 _ M 00 M. O O M M 7 [- Oi [? 00 Vl Ono n 0? M O ,.., v1 ON N N C \0 M N R rq 00 O a k r 00 en _O 00 O O U Q' O? ON 7 of M T O N r- A n ?' Q\ V1 O O D\ n 0" -• ?' j V en no 7 N 00 in in N of N M et O lO N. O M 00 0' 00 0\ 7 lz of O 00 . .' "tr 00 v1 O? N. N O er 00 O? O N M N. !?.. N OV M 00 O N O vl N. of N 00 V V N N 'ct v1 ?O N V'1 N. 00 O? n U n _ W - N ON N - N O 0 N n ONO 0 O W W O M 00 N N. h 00 In V1 N M in R w1 O IT M ... M 01 O ON M In r- a0 - h 7 In N 00 00 ?0 ?O O \0 '? O ff„ 7 N ,-• M N 7 N 0\ N V M M t i ' V1 r- 00 s O\ oo 0 Q1 h O --O r1r N N N N O M 00 O ?_ 01, N n 00 M D1 00 --i M M of y1 ?p 00 O 00 7 O O N Cl O O O A"D • O, 0, 7 M N. T M O 01 O O 1=1 00 O `C ?O M O O 00 No .00. 00 ^ Z0 Cl N ?p 01 0? C- O? r.- !- Vl to (? DD O 00 O O = = Q? 00 n M 01 - 01 N 7 N M 00 O' 00 n 17, 00 h n n O M N R M V1 00 n M 0 -IT (D 0\ 00 01 00 00 ?D ON Q? N. O ?p M O\ N. N h N ?D 7 N N.00 0O O M N M an M \0 O N. V N D\ N. M O O? GL ?' 00 ? O? O? O O ?O ?O Z N N O In V1 ?O v1 " N 00 ?O 00 N 00 V'j M 22 'o C? r- w 0, Vl M O C IL O M C N ol? M u O\ 41N 00C', CO?, O .r N M an, *Ts C? of in D\ C? O O O O O O Ol C\ CN C, O O O O O O N N N N Council Agenda Item #6(a) TO: Gene Kiviaho Reeve Woods Members of Council • FROM: Rob Mayhew DATE: June 8, 2005 Issue: Linden North Water Service Phase One - Agreement and Bylaw Background: Have been checking with other municipalities, and have developed a draft bylaw and agreement for Council review and comment. After, we will send to legal counsel for final input. Discussion Drafts attached for Council review. A few items that have been discussed at past Council items need to be confirmed. ¦ Long service connection for residences - anything over 200 meters the County will cost share ¦ Meter - who purchases the meter. Current policy County supplies for hamlets, so have left the same ¦ More than the designed 4 gallons per minute - (for eg. $1500 per 1/2 gal increase to encourage individual storage) ¦ Riser fees/operations expense - tables provided of estimated operational expense for discussion. Have converted these to riser fees for 80 connections and the anticipated 112 connections leaving nothing established for reserves Financial Implications None at this time Recommendation That Council confirm the above items, approve the bylaw and agreement in principle, and approve the County receiving legal Counsel prior to the agreement and bylaw being presented at the June 28th meeting for final AW17 Rob Mayh w Public Works Superintendent G e Kiviaho CAQ L TO: Gene Kiviaho Reeve Woods Members of Council FROM: Rob Mayhew . DATE: June 7, 2005 Issue: Additional Waste Disposal Options Background Council Agenda Item #6(b) As requested by Council at the April 12, 2005 Council meeting, Administration was directed to investigate options for a sorting depot to be located at the Three Hills Waste Transfer Site to be used by Kneehill County residents. Discussion Upon investigation, the cost of a rubble bin rental for of $150.00 per month and $200.00 to take and dump the bin in the Drumheller Land Fill. There should be no dumping fee as we are a member of the association. At this point a thorough report has been completed on Kneehill County's • waste management. I have included the report as an attachment, for your information. Some waste companies offer to set up recycle bins and will collect these bins as required and haul to their recycling facilities. Requested quotes, no response to date. Alberta Environment's Dave Whitfield, Waste Minimization Specialist urges communities to reduce their waste volumes through recycling before any considerations are given to the creation of landfills. Needs for landfills are assessed on a regional basis, not at the individual municipality level. Financial Implications None Recommendation That Council review the report attached and discuss further at the Strategy 40 Planning meeting in June. Rob M yhe G " Kiviaho Public Works Superintendent Cxrl 0 Council Agenda Item #6(c) To: Reeve and Members of Council From: Orlando Toews, Planner, Parkland Community Planning Services on behalf of the Kneehill County Planning and Development Department 0 Date: June 14, 2005 Issue Consideration of Third Reading of Bylaw 1509 (Wind Farms), an amendment to the Land Use Bylaw. Background The impetus behind the proposed Bylaw 1509 is a proposal by Spirit Pine Energy Corporation to develop a number of wind energy conversion system (WECS) structures within the County. The Land Use Bylaw (LUB) currently does not provide for such a use; therefore an amendment to the LUB would be necessary in order for the proposal to proceed. A Public Hearing was held on May 24, 2005 at 10:00 AM. Following input from the proponent, Council recommended wording changes to subsection (2) Development Standards. Discussion Although the Land Use Bylaw does not provide for WECS, the recently adopted Kneehill County Municipal Development Plan (Bylaw 1507) does in one of it's goals: 5.1.1 To encourage appropriate utilization of renewable and non-renewable natural resources. The MDP provides specific policies regarding the development of WECS or "wind farms": Wind Energy 5.3.1 The County encourages the development of wind energy infrastructure within its borders. However, in addition to • any provisions and requirements noted in the Land Use Bylaw, as part of an application for a wind farm, the proponent is expected to accomplish the following: 1. The proponent must submit, as part of an application, an environmental impact assessment (EIA), prepared by a qualified professional, which addresses possible impacts on the landscape and wildlife, including avian species. 2 Before the County will make a decision regarding a wind farm application, the proponent must conduct a public presentation where the proponent outlines the size, type, location and nature of the proposed wind farm. The public presentation must be conducted in a manner approved by the County, and must be • advertised to all landowners within two miles of the proposed development site. 3. A geotechnical report, if required by the County. The County may require that the proponent enter into a development agreement, which addresses the development, and future removal, of all proposed structures, which are to be associated with the wind farm. Furthermore, the County reserves the right to refuse an application if there is sufficient reason to believe that the proposed wind farm will have a deleterious impact on adjacent landowners or wildlife. It is planning staff's opinion that the proposed amendments to the Land Use Bylaw are consistent with the goals and policies of the Municipal Development Plan. On May 24, 2005, Council gave First and Second reading to Bylaw 1509 and requested that several wording changes be made in subsection (2) Development Standards. Staff has made the requested changes. Recommendation Planning staff respectfully requests that Council adopt Bylaw 1509 with the amendments to subsection (2) Development Standards rlando Toews, ACP, MCIP Planner Parkland Community Planning Services 0 Council Agenda Item #7(a) To: Reeve and Members of Council From: Orlando Toews, Planner, Parkland Community Planning Services on behalf of the Kneehill County Planning and Development Department 0 Date: June 14, 2005 Issue Public Hearing concerning proposed amendment to the Land Use Bylaw to redesignate Part of SE 19; 30-25-W4M (Requate) From: AC - Agricultural Conservation District To: I - Industrial District Background The impetus behind the proposed redesignation of approximately 10 acres (4.05 ha) is to accommodate an industrial (re)development of a former agricultural operation just southwest of Linden. • In terms of process, staff has discovered that although Council set the public hearing for the proposed redesignation for June 14, and referrals were sent to adjacent landowners and other stakeholders, the public hearing was not advertised in the newspaper as per the requirements of Sections 606 and 692 of the Municipal Government Act. Discussion To date only a few responses have been received. Staff anticipates that the key issues will the appropriateness of the location of the proposed industrial use relative to the Village of Linden, Kneehills Creek (and valley), and Highway 806. Planning staff do not believe it is reasonable to expect Council to be able a decision on this application without a full opportunity to receive input from anyone who may be affected by the proposed redesignation. Therefore, planning staff suggest Council consider holding the public hearing on June 14 as planned, and then, without closing the hearing, reconvening the public hearing on June 28. This will provide enough time for the • public hearing to be advertised twice in The Capital. However, in the interest of providing a timely response to the request for redesignation planning staff also suggest that Council consider giving first reading to the bylaw to redesignate the subject land with consideration of second and third reading to follow the closure of the public hearing on June 28. Recommendation Planning staff respectfully requests: 1. that Council hold the public hearing on June 14, 2005, and then, without closing the hearing, reconvening the public hearing on June 28, 2005, and 2. that Council give First Reading to the attached bylaw to redesignate a portion of SE 19; 30-25-W5M from AC - Agricultural Conservation District to I - Industrial District. Respectfully submitted, Orlando Toews, ACP, MCIP Planner Parkland Community Planning Services Council Agenda Item #7(b) To- Reeve and Members of Council • From: Orlando Toews, Planner, Parkland Community Planning Services on behalf of the Kneehill County Planning and Development Department Date: June 6, 2005 Issue Request to set a Public Hearing date for a proposed amendment (redesignation) to the Land Use Bylaw. Background The County has received a subdivision application to create a 34 acre +/- parcel within the SW 1/4 of Sec 24; 31-24-W4. The proposed parcel is cut-off from the balance of the land by a road and railway plan (see attached sketch). The current land use designation, Agricultural Conservation - AC, limits parcel size for subdivisions to a maximum of 20 acres. Subdivisions to create larger parcels require redesignation to the Agricultural - A district. Discussion • Prior to holding a Public Hearing, the proposed amendment needs to be: 1. advertised in a local newspaper at least once a week for two consecutive weeks, as per Section 606(2) of the MGA, 2. Circulated to adjacent landowners within a 1 5 mile radius of the subject land, as per County Policy 5-4. Recommendation That Council schedule this Public Hearing for July 12, 2005, at 10:00 AM Orlando Toews, ACP, MCIP Planner Parkland Community Planning Services • 0 TO: Gene Kiviaho Reeve Woods Members of Council FROM: Rob Mayhew DATE: June 7, 2005 Issue: Allingham Road Background Discussion Council Agenda Item #7(c) Spring of 2005 the road west of Hwy583 - the Allingham road has seen some deterioration and one mile N '/2 32 31 26 W4 has been patched several times and is taking on moisture. Pictures attached. This road needs to be repaired - unbudgeted project one mile of the Allingham and spot repairs in 2005. Financial Implications Cost of $145,000.00 to base prep GBC and chip seal one mile. • To relocate a portion of the Linden Paving ($339,733.00 - PGRP Application-unsuccessful in 2005) to the Allingham Road. Recommendation That Council approve the repairing of one mile of the Allingham road as presented using $145,000.00 of the allocated Linden (PGRP) dollars o Mayhew Public Works Superintendent Gen iviaho CA • Council Agenda Item #7(d) To: Gene Kiviaho Members of Council is From: Lori Wildeman Date: June 6, 2005 IL-1 Issue: Christmas Closure December 2005 Background: As in the past the Kneehill County office & shop have closed between Christmas & New Years. Employees use holidays, banked time or receive no pay for the days we are closed. Mr. Mayhew & Mr. Meding will ensure the necessary `on call' staff would be in place. This closure will be advertised in the Capital newspaper. Recommendation: That Council approves the closure of the Kneehill County operations (office & shop) effective Noon, Friday, December 23, 2005 and re-open at 8 a.m. Monday, January 2, Lavi is Hen rson 0 0 Council Agenda Item #7(e) TO: Gene Kiviaho Reeve Woods Members of Council From: Lavinia Henderson Date: May 30, 2005 Issue: Additional FCSS Program Funds Background: The Province announced an additional 1.5 millions dollars in funding to the FCSS Program commencing April 1, 2005. Notification has been received from the Regional FCSS Director (copy in the June 14, 2005 Council Information Package) concerning this increase. Discussion: The increase in funding at the provincial level requires an increase at the local level as FCSS Program funding is calculated at an 80/20 split. The funding levels are established by agreement with the local municipalities and the Province. Accessing the excess funding made available in the Provincial budget will require the approval of the funding partners. Financial Implications: Total Provincial excess funding available to the Regional FCSS Program is $ 3,876.00. The 2005 Budget for Kneehill County's contribution to the Regional FCSS Program was approved at $ 28,728.33. The revised budget will increase the contribution by $ 439.35 to $ 29,167.68. Recommendation: That Council approves the accessing of the additional FCSS 2005 Funding Allocation. 6Lavinia Hend son Director, Financial Services TO: Gene Kiviaho Reeve Woods Members of Council From: Lavinia Henderson Date: June 8, 2005 Issue: Appointment of Development Officer Council Agenda Item #7(f) Background: The Land Use Bylaw establishes the Office of the Development Officer and further outlines that the position shall be filled by a person or persons appointed by Council. The Development Officer shall: receive, consider and decide on all applications for a development permit; refer at his or her discretion, a permit application for comments to those authorities whose interest or jurisdiction may be affected, keep and maintain for the inspection of the public during office hours, a copy of the Bylaw and all amendments thereto and ensure that copies of same are available to the public at a reasonable charge, keep a register of all applications for development including the decisions thereon and the reasons therefore, and all orders for a minimum period of seven (7) years. Discussion: A Development Officer is required due to the sudden passing of Kneehill County's Planning Officer, Liz Stecko. Interim relief for some planning services is being provided by Parkland Community Planning for subdivision applications and LUB amendments such as redesignation. They are also available to answer questions from staff and the public. Neighboring rural municipalities as well as the City of Red Deer will be approached for assistance with development permits, but until they can be contacted and assuming arrangements can made, an interim Development Officer is required. The County's Director, Financial Services has 23 years experience as a Development Officer in an urban setting. With assistance kindly offered by Deanna Keiver, who was the Development Officer as well as Laurie Watt and Wendy Barber, who both have experience in urban settings, it is believed this service can be provided in-house on an interim basis. Financial Implications: In-house - Nil. Contract service from other municipality would be negotiated. Recommendation: • a) That Council appoints Lavinia Henderson as interim Development Officer. b) That Council approves Administration to pursue short term Development Officer service where practicable. XHHende son Director, Financial Services TO: Gene Kiviaho Reeve Woods Members of Council • • From: Lavinia Henderson Date: June 8, 2005 Issue: Municipal Sponsorship Grant Program Council Agenda Item #7(g) Background: The County has subscribed to the Municipal Sponsorship Grant Program several times over the last few years. Some of the projects undertaken are purchases of fire tankers, a cascade system, Trochu Fire Training Centre, and Records Management Project. Most of the projects have been inter-municipal in nature which usually results in more grant dollars being awarded due to the 25% bonus portion of the program. County's over 500 population can have three projects per year if at least two of them are inter-municipal. Application deadline is July 29, 2005. Discussion: The Town of Trochu has expressed interest in making an inter-municipal application for the pumper scheduled for replacement in 2006. Wheatland County has also expressed interest in an inter-municipal application for GIS/GPS. There is an advantage in splitting the grant into two sponsorship applications: a) because grant funding is becoming more difficult to obtain through the program due to the number of applications being received, b) the quality of the grant applications due to the AUMA and consultants becoming more involved in the grant writing, c) the number of enhanced applications and inter-municipal applications being received by Alberta Municipal Affairs, d) multiple applications increases the likelihood of receiving more funds that if a single application or one inter-municipal application was submitted. Financial Implications: Total grant funding eligible to the County for a single enhanced application is $ 106,380.00. We are eligible for a basic grant of $ 13,297.50. There is a special grant portion available in the amount of $ 40,000.00 if a municipality wishes to collect infrastructure data for MIMS (Municipal Infrastructure Management System). We have received the paperwork for the MIMS program which is free through the Province and will be having it installed shortly. Recommendation: • That Council approves two inter-municipal applications through the 2005 Municipal Sponsorship Program with the Town of Trochu as one partner for a fire vehicle and Wheatland County for a GIS/GPS project. L,,Iiavinia Hende son Director, Financial Services 0 Council Agenda Item #7(h) TO: Gene Kiviaho Reeve Woods Members of Council • From: Greg Harsch Date: June 8, 2005 Issue: Special Constable/Bylaw Enforcement Officer Bylaw Background: Kneehill County will be moving from a contract position for Bylaw Enforcement to a staff position which will also involve Special Constable duties commencing this month or in July. The Special Constable/Bylaw Enforcement Officer position has been filled and Mr. Will Scott will be starting work on June 20. The 30 days written notice to terminate the existing contract for the Bylaw Enforcement Officer has been given. (Verbal confirmation of the termination was provided shortly after the last Council meeting.) These services will no longer be available to the County effective July 9. Discussion: Special Constables and Bylaw Enforcement Officers require a bylaw to • establish the positions and to provide certain authority. The Solicitor General's Department has provided a complete package of what is required to the County. A Bylaw has been prepared and is attached to this recommendation for your review. Financial Implications: Fulltime position provided in the 2005 budget. Recommendation: a) That Council give first reading to the Special Constable/Bylaw Enforcement Officer Bylaw at the June 14, 2005 Council Meeting. Greg Harsch Emergency Management Services Coordinator 0 0 TO: Gene Kiviaho Reeve Woods Members of Council From: C. Frank Grills A.M.A.A. Assessor Date: June 14, 2005 Issue: Assessment Review Board Hearing Dates Council Agenda Item #7(i) Background: If the Assessment/Tax Notices are mailed June 15th 2005. The Assessment appeal period will close July 15th 2005. Section 462(1)(b) of the Municipal Government Act states that at least 14 days notice of hearing must be given to all affected by the hearing. The Assessment Review Board per the Municipal Government Act is to have met and make a decision on all assessment appeals within 150 days after the mailing of the assessment notices. This 150 days time line will be up on November 7th 2005. Discussion: To accommodate the requirements of the Assessment Complaints and Appeals Regulation the assessment review board clerk must send to the complainant a notice of hearing at least 45 days prior to the hearing date. If the notices are mailed on July 22°d the 45 day requirement is met on September 5th 2005. Recommendation: Council set aside September 7th and 8th for the 2005 Assessment Review Board hearings. C. Frank Grills A.M.A.A. Assessor • r1 Council Agenda Item #7(j) TO: Gene Kiviaho Reeve Woods Members of Council FROM: Bruce Sommerville & Greg Harsch ® DATE: June 6, 2005 SUBJECT: Livestock Disease & Massive Livestock Mortality Disposal 1.0 Issue Livestock diseases that are foreign or provincial in nature may have a large impact on both public health and the local economy. 2.0 Background On May 20, 2003, the Canadian Food Inspection Agency (CFIA) announced that a case of bovine spongiform encephalopathy (BSE) had been confirmed in Alberta and over 2,700 head of livestock were depopulated. Council requested administration to determine the County's responsibilities if a similar occurrence happened in Kneehill County. ® 3.0 Discussion The severity and communicable level of a disease and extent of livestock mortality will determine the level of authority and control. Pursuant to the Health of Animals Act, the eradication of any Foreign Animal Disease outbreak is the responsibility of the Federal Minister of Agriculture through the Canadian Food and Inspection Agency. Under their direction other federal, provincial and municipal departments will be mobilized to assist in the eradication process. 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C 12 - 0 W 1N C o + , - =- ca in ; a) q U8 U m O 'U MS Q' a •=.O? cn•- a)- c c L 3 C 'O V a) c y w m c o : c N a)LL n co m Q' f-W UQU m 2m.2 mmQQ o° m m a LLLL aLL QQQ?QR'mL H g o?o m a F m y a¢¢ m ¢ a L Q ¢¢MmXLL a c i(J 9 C 9 C 7 9 C W Cl) co co 0 Council Agenda Item #9 PENDING BUSINESS ITEMS FROM 2002 - June 14, 2005 Mountain View Emergency Service (56-02) - Sept 24/02 - Gene and Greg will meet with Mountain View County to discuss this outstanding area service item. Meeting with CAO June/July 2005. Mutual Aid Agreement (52-02) - Oct 8/02 - Mountain View and Wheatland County still pending. Feb 05 KAS looking into Mountain View agreement, Feb 2/05 Wheatland County looking into agreement. Currently in discussions with Wheatland County. Water Policy (16-02) Equity Water - The Water Policy is on hold until current developments have been resolved. Water Policy: A policy to encompass the costs of lowering any water lines deferred to June Council Meeting. PENDING BUSINESS ITEMS FROM 2003 - June 14, 2005 Fire Agreements (73-03) Fire Agreement with Three Hills, Carbon, Acme and Linden all signed. Greg continuing negotiations with Trochu. Foreign Animal Disease & Mass Livestock Mortality Disposal (including BSE) (94- 03) - July 22/03 Bruce Sommerville, Jeremy Fenton, developing contingency plans for the County. Greg, Jeremy, & Bruce will prepare a report on plans in case of disease outbreak. Contingency plan in information package May 24. Recommendation to Council June 14, 2005. Recycling Policy (136-03) Sept 23/03 Discussed at March 23` Committee of the Whole meeting. Councillor Holsworth presented terms of reference of a Waste & Recycling Study to Regional Partnership Initiative Committee for consideration. Committee has taken no further action. Waste & Recycling under discussion by the Community & Cultural Summit. PENDING BUSINESS ITEMS FROM 2004 - June 14, 2005 Bylaw Enforcement Officer (#6-04) - Jan 13/04 49 Will Scott has been hired as Special Constable/Bylaw Enforcement Officer. Start Date is June 20, 2005. Current Bylaw Officer, Tamala Peters has been given 30 days notice and will discontinue service on July 7, 2005. Special Constable Bylaw/Bylaw Enforcement Officer Bylaw to Council on June 14, 2005. Huxley Property for Sale (#20-04) - Feb 10/04 Tax forfeiture properties were advertised for sale. May 25/04 Council refused only offer as too low. Administration to look at a way of marketing to get the market value for the property. Feb/05 Advertised in the Capital and on website. Report to Council April 12/05. Second offer refused. Administration will continue with advertising on website and provide a summary of other properties that could be put up for sale. Bring listing and recommendation to September Council. Kneehill County Water Strategy (#52-04) - May 11/04 Ongoing - Jan 25t C.M. John VanDoesburg presented draft funding package for Council consideration. Issues being addressed (Three Hills Water West) Linden North Water Service Area (#53-04) - May 25/04 Jan 25/04 Council approved proceeding with Phase One of the Linden North Water Service Area. Letters sent to Linden North Phase 1 & 2 residents giving information on the waterline. Items for discussion on-going, presented at upcoming Council meetings. Agreement signing Sunnyslope Hall on March 7th - Stantec updated at March 8th C.M. March 22nd some funding decisions made. Funding Bylaws given third readings on April 26, 2005. Council will address agreement with water users and proceeding with tender package at June 14, 2005 council meeting. Ongoing. Recreation Areas/Parks (#82-04) - Sept 14/04 Long term plan requested. Included in 2005 Draft Budget. Will be further developed and presented to Council using the assigned budget dollars. Tax Payment Incentives Policy (#84a-04) On July 2005 Council agenda. Community Grants Procedure Change (#85-04) Tabled until after the February 4t grant funding deadline - Requested changes to be presented at June 28th Council Meeting Community & Cultural Services Summit (#86-04) - Oct 12/04 Nov 13t First meeting with Council and CAO's from urban centres and the County. Feb O 1St & 2nd follow up meetings with facilitator Gord McIntosh. Working committee of CAO's established, and Steering Committee comprised of Elected Officials. List of 12 possible issues for sharing. Working committee meetings scheduled March 17th and 29th at County Office 9:00 a.m. until 11:00 a.m. 'Working Committee meeting held April 11th in Carbon and May 3rd in Acme. Next meeting scheduled for June 20 at 9:00 am at County Office. Steering Committee and CAO Working Committee will meet June 22 7:00 pm in Linden. Ongoing. Partnering Options of Water Reservoirs (#95-04) - Oct 26/04 Council requested options and possibilities of partnering with urban centres for the building and shared use of water reservoirs. Under review with water strategy. Kneehill Water Services Commission RFP (#190/05) - April 12/05 Administration has submitted a proposal on a 1 year trial basis, for Operator Services of the KRWSC. Waste Transfer (#191/05) - April 12/05 Administration directed to investigate options for a sorting depot to be located at the Three Hills Waste Transfer Site to be used by KC rural residents. Report included for discussion as agenda item for June 14, 2005. Kneehill Regional Emergency Management Agency (#244-05) - April 26, 2005 Council moved to endorse the concept of establishing a Kneehill Regional Emergency Management Agency. All municipalities within Kneehill County endorse such an Agency. Next meeting scheduled for June 16, 2005, 10:00 am at County Office. PENDING BUSINESS ITEMS FROM 2005 - June 14, 2005 KRWSC Request to use County Right-of-Way (#264-05) - May 10, 2005 Council approved administration to prepare contract with KRWSC to allow open cut method on Kneehill County ROW's for the three areas as presented adjacent to RR 25-4. Easement/Encroachment Request 4127EH, Block 1, Lt 10 (#267-05) - May 10, 2005 46 Council directed administration to pursue lane closure so adjacent landowners may apply to have that portion subdivided and consolidated with their land. Huxley Community Association (#278-05) - May 10, 2005 Request from residents to have Kneehill County investigate the possibility of upgrading Huxley's sewer system. Administration to provide summary of associated costs and potential infrastructure grants available to offset project costs. • ATCO Electric Request for Road Widening Agreement (#271/05) - May 10 2005 Council approved administration to proceed with the execution of the Road Widening Agreements for the NE 12-28-21 W4 Plan 9410010, Lot 2 and NW 7-28-20 W4 Plan 9410010, Lot 1. Letter sent to landowner and awaiting reply. GIS Proposal (#272-05) - May 10, 2005 Council approved administration to proceed with issuing and GIS Request for Proposal of Phase 1. Letter to Environment Minister Regarding Drilling (#294/05) - May 24, 2005 Council requested letter be sent to Minister of Environment regarding drilling activities in environmentally sensitive areas. Draft letter prepared for review June 1, 2005. • • ! 06 te ) a >, a) c m U) a?.r D O C 0 N ° C O d O a) c? c a) a N o O `? Q E Q > c E ? 2 _ N a) O N a C. 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