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Home My WebLink About2005-07-19 Council MinutesKNEEHILL COUNTY July 19, 2005 Council Meeting Agenda Presentations: 9:00 a.m. Kneehill Regional FCSS - Shelley Jackson • 9:00 a.m. Photo Opportunity - CAO & Mayor Fire Agreement Signing 10:00 a.m. Public Hearing - Penner 10:00 a.m. Public Hearing - Third Parcel Subdivisions 11:30 a.m. BDO - Al Martinot - 2004 Financial Statements 1:00 P.M. Stantec Consulting 1) Meeting Called to Order 2) Adoption of Agenda 3) a) Approval of June 28, 2005 Regular Council Meeting minutes ......................Page 39 b) Approval of June 28, 2005 Public Hearing - Requate ................................Page 45 c) Approval of June 28, 2005 Public Hearing - Litz ...................................Page 47 4) Accounts Payable ..................................................................................Page 49 ® 5) Financial Reports ..................................................................................Page 52 6) Business Arising from Previous Meetings a) Linden North Project .....................................................................Page 56 Recommendation: Tender Selection b) Allingham Road Project ..................................................................Page 57 Recommendation: Approve repairs to road c) Bylaw #1513 - Litz Redesignation .....................................................Page 58 Recommendation: Defeat Bylaw 1513; consider Direct Control. d) Bylaw #1514 - Penner ...................................................................Page 61 Recommendation: First reading e) Bylaw #1515 - LUB Amendment to allow third parcel out ........................Page 63 Recommendation: First reading f) Three Hills Range Patrol ................................................................Page 66 Recommendation: Approve funding requested. g) Animal Control Bylaw #1467 Amendment ...........................................Page 67 Recommendation: First reading of amending Bylaw #1518 7) New Business a) Non-Budget Items for Special Constable Position ...................................Page 70 Recommendation: Approval to purchase items from Operating Contingency Fund b) Municipal Sponsorship Grant ...........................................................Page 72 Recommendation: Joint Application for IT Upgrade c) Tax Incentive Programs; Bylaw 41516 and # 1517 ...................................Page 74 Recommendation: First readings d) Tax Sale Date .............................................................................Page 81 Recommendation: Approve October 25 as date e) Community Grants Program ............................................................Page 82 Recommendation: Revisions to procedure 8) Correspondence Report ............................................................................Page 83 9) Business Pending & Summary Report ...........................................................Page 94 0 10) Council and Committee Reports 11) Business Arising from Council and Committee Reports 12) In Camera a) Land - Swaiwell Property b) Legal - Equity Water Line, KRWSC Operator Agreement, Meeting with Minister of Infrastructure c) Labour 13) Adjournment • 11 C: KNEEHILL COUNTY COUNCIL MEETING MINUTES July 19, 2005 0 PRESENT CALL TO ORDER MINUTES OF THE JULY 19, 2005 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 4 Division No. 5 Division No. 2 Division No. 3 Division No. 6 Division No. 7 Murray Woods, Reeve Vern Crawford, Deputy Reeve Carol Calhoun, Councillor Jerry Wittstock, Councillor Ken Hoppins, Councillor Ken Knievel, Councillor ABSENT: Division No. 1 Brian Holsworth, Councillor ADMINISTRATION PRESENT: Chief Administrative Officer Director of Finance EMS Coordinator Special Constable/Bylaw Officer Corporate Services Acting Recording Secretary Gene Kiviaho Lavinia Henderson Greg Harsch Will Scott Teri Isaac Laurie Watt 1. Reeve Woods in the Chair: Reeve Woods called the meeting to order at 8:30 am 2. Adoption of Agenda: AGENDA Additions to the Agenda: Under New Business f) Construction on County Road Allowances g) Policy on OC Spray and Baton Use Under Council & Committee Reports Kneehill Housing Provincial Agricultural Services Board Tour Kneehill County Water Strategy Committee 376/05 Councillor Calhoun moved approval of the agenda, as amended. 0 CARRIED MINUTES 3(a). Approval of the June 28, 2005 Council Meeting Minutes 377/05 Councillor Wittstock moved approval of the June 28, 2005 Regular Council Meeting minutes, as presented. CARRIED 3(b). Approval of the June 28, 2005 Public Hearing - Reguate 378/05 Councillor Calhoun moved approval of the June 28, 2005 Public Hearing minutes, as presented. CARRIED 3(c). Approval of the June 28, 2005 Public Hearing - Litz 379/05 Councillor Hoppins moved approval of the June 28, 2005 Public Hearing minutes, as presented. CARRIED Reev ) z CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES July 19, 2005 4. Accounts Payable ACCTS PAYABLE Councillor Knievel moved approval of the accounts presented 380/05 for payment subject to review by the Finance Committee. CARRIED FINANCIAL 5. Financial Reports - Summary REPORTS Councillor Crawford moved approval of the financial report 381/05 summaries for April, 2005 as presented. CARRIED BUSINESS ARISING 6(b). Allingham Road Proiect (report attached and forming ALLINGHAM ROAD part of the minutes): Councillor Hoppins moved to approve the repairing of one mile of 382/05 the Allingham road as presented using $145,000 of the allocated Linden (PGRP) dollars. CARRIED THREE HILLS 6(f). Three Hills Range Patrol (report attached and forming RANGE PATROL part of the minutes): Councillor Hoppins moved to approve a contribution of $800 for 383/05 the Three Hills Range Patrol for offsetting the costs incurred to operate and maintain this system in Kneehill County. • CARRIED BYLAW #1518 (g). Animal Control Bylaw Amendment Bylaw #1518 (report ANIMAL CONTROL attached and forming part of the minutes). 384/05 Councillor Wittstock moved first reading of Bylaw #1518 CARRIED 385/05 Councillor Hoppins moved second reading of Bylaw #1518 CARRIED 386/05 Councillor Knievel moved to hold third reading of Bylaw #1518 NOT CARRIED UNANIMOUSLY SPECIAL CST. 7(a). Special Constable Equipment (report attached EQUIPMENT and forming part of the minutes). Councillor Knievel moved to approve the purchase of the capital • items requested using funds from the operating contingency fund reserve. 387/05 Councillor Crawford moved to amend Councillor Knievel's motion to exclude the radar equipment. CARRIED 388/05 Councillor Knievel moved to approve the purchase of the capital items requested, excluding the radar equipment, using funds from the operating contingency fund reserve. CARRIED Council recessed at 9:05 am Council resumed at 9:30 am 2 .2A Reev t!' CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES July 19, 2005 KNEEHILL REG. Kneehill Regional FCSS FCSS ANNUAL Director, Shelley Jackson, presented to Council the 2004 Annual REPORT Report for Kneehill Regional FCSS. 389/05 Councillor Hoppins moved to receive the report as presented by Ms. Jackson. • CARRIED PUBLIC HEARINGS Councillor Calhoun moved to recess at 10:00 am for two scheduled Public Hearings beginning at 10:00 am for proposed redesignation 390/05 of SW 1/4 Sec 24; 31-26-W4M from AC - Agricultural Conservation District to A - Agricultural District, and proposed amendment to land use bylaw to allow for the creation of a third parcel within agricultural quarter sections. CARRIED 391/05 Councillor Knievel moved to move back into Council at 10:30 a.m. CARRIED BYLAW #1513 6(c). Bylaw #1513 - Redesignation of NW 1/4 Section 27-33-26 ® FIRST W4M from Agricultural Conservation to Recreational (report READING attached and forming part of the minutes). 392/05 Councillor Hoppins moved first reading of Bylaw # 1513. DEFEATED PUBLIC HEARING Councillor Crawford moved to set the date for the public hearing for the proposed Direct Control District and its' application to the 393/05 subject site for September 13, 2005 at 10:00 am. CARRIED BYLAW #1514 6(d). Bylaw #1514 - Redesignation of SW 1/4 Section 24;31-24- 1ST, 2ND & 3RD W4M from Agricultural Conservation District to Agricultural READINGS District (report attached and forming part of the minutes). 394/05 Councillor Calhoun moved to approve first reading of Bylaw ® #1514. CARRIED 395/05 Councillor Knievel moved to approve second reading of Bylaw #1514. CARRIED 396/05 Councillor Wittstock moved to proceed with third reading of Bylaw #1514. CARRIED UNANIMOUSLY 397/05 Councillor Calhoun moved to approve third reading of Bylaw #1514. CARRIED 3 Reeve CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES July 19, 2005 NEW BUSINESS 7(b). Municipal Sponsorship Program (report attached and MUNICIPAL forming part of the minutes). SPONSORSHIP Councillor Hoppins moved that Council approve a change in the GRANT Municipal Sponsorship Grant joint application with the Town of Trochu from a fire truck to IT upgrade for Kneehill County and 16 398/05 that Administration be authorized to proceed with a RFP for a Windows based Municipal software system. CARRIED TAX PAYMENT 7(c). Tax Payment Incentive Options (report attached and INCENTIVES forming part of the minutes). BYLAW #1516 Councillor Calhoun moved to approve first reading of Bylaw 399/05 41516. CARRIED BYLAW #1517 Councillor Hoppins moved to approve first reading of Bylaw 400/05 41517 DEFEATED TAX SALE DATE 7(d). Tax Sale Date (report attached and forming part of the minutes) 401/05 Councillor Knievel moved to approve October 25, 2005 at 1:00 pm as the date and time for the 2005 Public Tax Sale in the event that a 2005 Public Tax Sale is required. CARRIED COMMUNITY 7(e). Community Grants Program Procedures (report attached GRANTS and forming part of the minutes). PROGRAM Councillor Calhoun moved to rescind motion #52/04 and to incorporate a waiting period of one year for applicants that have 402/05 received more than $1,000 in grant funding under the Community Grants Program. CARRIED Council recessed at 11:40 am for lunch Council resumed at 1:00 pm 0 LINDEN NORTH 6(a). Linden North Project (report attached and forming part of the minutes). Operations Technician Al Kostrosky presented an update of landowner response and discussed various project options. LINDEN NORTH Todd Simenson and Mike Steffler from Stantec presented a TENDER AWARD summary of the tenders received for project. A total of six qualified tenders were received and ranged from $3,792,393.69 to $6,483,944.27. 403/05 Councillor Wittstock moved to award the Linden North Water Servicing Phase I tender, as presented to Neudorf Trenching in the amount of $3,792,393. CARRIED 4 Reeve .c CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES July 19, 2005 CONSTRUCTION 7(f). Construction on County Road Allowances COUNTY ROAD Council referred this to Administration for a review on the current ALLOWANCES policy. OC & BATON 7(g). Handling and use of OC Spray and Defensive Baton POLICY Policy (report attached and forming part of the minutes) 404/05 Councillor Hoppins approved the policy for the handling and use of OC Spray and Defensive Baton as presented. CARRIED CORRESPONDENCE 8. Correspondence Report (attached and forming part of the REPORT minutes) 405/05 Councillor Calhoun moved that Council receive the Correspondence Report as presented. CARRIED BUSINESS 9. Business Pending & Summary Report REPORT (attached and forming part of the minutes) • 406/05 Councillor Hoppins moved that Council receive the Business Summary Report as presented. CARRIED COUNCIL REPORTS KNEEHILL HOUSING ASB TOUR KNEEHILL WATER STRATEGY 10. Council and Committee Reports Kneehill Housing - verbal and written report by Councillor Knievel Provincial ASB Tour - verbal and written report by Councillor Knievel Kneehill Water Strategy - verbal and written report by Councillor Crawford 407/05 Councillor Wittstock moved that Council receive the Committee Reports as presented. CARRIED BUSINESS ARISING 11. Business Arising from Council and Committee Reports There was no business arising from Council and the Committee Reports IN CAMERA 12. In Camera Session 408/05 Councillor Knievel moved the meeting go in camera to discuss land, legal, and labour issues. CARRIED Remaining for the in camera session of the meeting was Mr. Kiviaho and Mrs. Watt. Time: 2:35 p.m. IN SESSION Councillor Calhoun moved the meeting back in session. 409/05 CARRIED Time: 3:35 pm 1-0 5 Reeve CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES July 19, 2005 FCM Councillor Hoppins moved to reimburse Councillor Vern CONFERENCE Crawford and Chief Administrative Office Gene Kiviaho the full 410/05 amount of eligible expenses incurred over and above the previously approved $3,500 while attending the 2005 Federation of Canadian Municipalities Conference. S CARRIED ADJOURNMENT 12. Adjournment 411/05 Councillor Knievel moved the meeting be adjourned at 3:42 pm. CARRIED • 6 Reeve Q <- CAO Council Agenda Item #4 Batch #: 6776 Cheque # Vendor # Vendor Name Cheque Amount 17567 1500 ALBERTA HEALTH CARE 3,564.00 Payroll remittances 17568 960 COMMUNITY SAVINGS CR. UN.( 200.00 Payroll remittances 17569 13550 KNEEHILL COUNTY PAYROLL 168,478.28 Payroll top up 17570 1630 LOCAL AUTHORITIES PENSION 18,602.31 Payroll remittances 17571 1929 RBC GROUP FINANCIAL SER 6,65576 Payroll remittances 17572 18300 RECEIVER GENERAL 78,749 79 Payroll remittances *** Total 276,250.14 Batch #: 6790 Cheque # Vendor # Vendor Name Cheque Amount 17576 1010 A A M D & C 7,354.34 office and shop supplies/repair 17577 299A A M D & C PETROLEU PROD 3,174.01 fuel 17578 2181 ACCESSORIES WEST LTD 58.27 service awards 17579 1250ACTION AUTOMOTIVE LTD 44.64 machine repair 17580 1854ADT SECURITY SERVICES CAN 521 09 alarms system 17581 7800AGLINE (GUARDS IMPLEMENTS 140 88 machine repair 17582 1928ALBERTA HOTEL & LODGING ASS 481 50 campground guide-2006 17583 2001 ALBERTA URBAN MUNICIPALITIES 240.75 advertising-planner 17584 2053AMBERTEC ROAD TECHNOLOGY 7,190 40 dust control 17585 2442AMUNDRUD, CORI 84.00 KCRP - PLC 17586 2091 AQUATECH DIVING SERVICES 4,387.00 hamlet water reservoirs 17587 2445ARTIC TRUCK PARTS & SERVICE 3,891 68 machine repair 17588 2516 BARBER, WENDY 2,310 00 office contracted service 17589 2095 BAUER BROS 2,747 80 gravel for Torrington water break 17590 2517 BEISEKER ENVIROTECH INC. 26 75 disposal of sharpes 17591 2115 BELSHER EQUIPMENT LTD. 588.86 sprayer repair 17592 279 BROWNLEE FRYETT 8,115.36 legal 17593 2395 BUSINESS WEEK 158.95 subscription renewal 17594 2259 CALMONT TRUCK RENTALS 2,667 63 ASB and PW truck rentals 17595 2524 CAMPBELL, AL 30.00 Honorarium for flood 17596 3250 CAPITAL PRINTERS LTD 162 54 advertising 17597 1230 COMMUNICATIONS GROUP 823 69 Torrington/Carbon fire Depts 17598 1533 COUGAR RIDGE 1,504 44 computor repair 17599 12700 DHL EXPRESS (CANADA)LTD 223.23 courier charges 17600 1799 ENZIE, REUBAN 18.00 T H. Garbage site-contract servic( 17601 2270 EVANS, RUSSELL (JOHN) 336.35 expenses 17602 2346 FINANCIAL RECOVERY SYSTEMS 240 75 commission for collection agency 17603 1976 FITCH & ASSOCIATES INC 3,58333 FCSS counselor 17604 2521 FRIESEN, VICKI 100.00 costume for parades 17605 2178G-FORCE SIGNS & GRAPHICS INC 370 65 decals 17606 2296GANE VACUUM SERVICES 1,070 00 Keivers Lake/office parking lot 17607 2314 GORR, LAURA E. 329 70 KCRP expenses 17608 1071 GREATWEST KENWORTH LTD 732.83 machine repair 17609 7700GREGG DISTRIBUTORS LTD 3,302 19 machine repair/ shop supplies 17610 8600 HI-WAY 9 EXPRESS 199 44 freight-shop 17611 8693 HUNT'S KLEEN SWEEP 1,23050 janitorial contract 17612 1163 HUSBAND DR.D 75 00 drivers medical-G. Sept 17613 19581 D APPAREL 463 04 county clothing 17614 1790 IJD INSPECTIONS SERVICES 6,30896 permit fees 17615 1790 IJD INSPECTIONS SERVICES 267 50 permit fees-Old MSCIA files 17616 820 IKON OFFICE SOLUTIONS 385 85 copier charge 17617 9050 INKKERS FINE PRINTING 788.30 office stationery 17618 2522 ISAAC, GAIL 165.00 Honorarium for flood 17619 618JACKSON, SHELLEY 105 48 FCSS expenses 17620 11600 KNEEHILL AMBULANCE SERVICE 500 00 Monthly hall rent 17621 13700 KONICA MINOLTA OFFICE SYS 316.59 copier charge 17622 12400 LINDEN AGRI-CENTRE LTD 13 11 fire supplies 17623 12800 LOUSANA WATER WELLS LTD 353 10 Swalwell water repair • E 17624 2518 LUMEX KING ELECTRICAL 77 13 refund on electrial permit 17625 2519MACTAVISH, DONNA 51.24 expenses 17626 1673 MICROAGE/BELLAMY SOFTWARE 1,52742 software repair 17627 13690 MILLS, ALLAN 1,70000 campground attendent contract 17628 2525 MINISTER OF FINANCE 140 00 tourism signs 17629 16900 MINISTER OF FINANCE 101 65 assessment manual 17630 568 NORWEST LABS 1,50469 water systems 17631 2523 OLSON, SUSAN 165 00 Honorarium for flood 17632 2520 PAUL'S ANCHORING LTD 22.20 flood expenses 17633 16750 PRAIRIE BIBLE INSTITUTE 453.29 stationary 17634 18200 RAY'S HOME HARDWARE COM 562.83 office/shop supplies 17635 18305 RED DEER ADVOCATE 158.32 advertising 17636 1905 REYNOLDS, MIRTH, RICHARDS 3,683 56 legal fees 17637 2398 ROCKY MOUNTAIN PHOENIX 2,133 09 fire supplies 17638 2165 ROSS, TODD & COMPANY 49.45 legal fees 17639 19200 S.C.A. WASTE SYSTEMS 2,62000 garbage pickup-June/05 17640 1881 SAFETY CODES COUNCIL 759 04 quarterly permit fee remittance 17641 2427 STEWART, SALLY(SARAH) E. 25.00 KCRP- Parent Link 17642 2054 THE CANADIAN PAYROLL ASS 176 55 Membership-L. Wildeman 17643 1819THE PHONE EXPERTS COMMUNI 433 46 phone system repair 17644 1468 THE VALLEY TIMES 107 00 advertising 17645 2507 THE WILLOW GROUP 105.50 CAMA expenses 17646 18800THREE HILLS BUILDING CENTRE 457.09 shop repair 17647 20250THREE HILLS FLORAL CENTRE 104.86 flowers-Long/Stecko 17648 760THREE HILLS GOLF CLUB 2,219.00 County golf tournament 17649 20340THREE HILLS I D A PHARMACY 21 39 office stationery 17650 20370THREE HILLS I G A 80.61 office supplies 17651 20400THREE HILLS MOTOR PRODUCTS 247 03 machine repair 17652 546THREE HILLS RENTALS & SALES 82 13 machine rental 17653 20520 THREE HILLS TIRE LTD 804 28 machine repair 17654 20611 TOWN OF THREE HILLS 387 92 water bills 17655 1424TROCHU HOME HARDWARE 47 04 water repair-Huxley 17656 1458TROCHU SEPTIC 203.30 Office parking lot 17657 13010TRUE VALUE HARDWARE 250 69 shop supplies 17658 2256 UNICOM GRAPHICS 107.00 Business cards 17659 21300 UNITED FARMERS OF ALBERTA 1,206.27 machine repair/shop supplies 17660 22201 VILLAGE OF ACME 98 00 water bill 17661 23250 WALTRONICS 294.20 purchase of cell phones 17662 1839 WILSON, YVONNE 25 55 KCRP expenses 17663 1621 WOHL, KENNETH & CAROL 227 50 Purchase of fall rye-roadside see( 17664 2488 3HILLS AUTO SPORT LTD 317 70 machine repair *** Total : $ 91,921.46 Batch #- 6791 Cheque # Vendor # Vendor Name Cheque Amount 17665 1909 EXH ENGINEERING SERVICES 25,073 42 engineering costs 17666 2268 HENDERSON, LAVINIA 56 98 expenses 17667 1914 KIVIAHO, GENE H 342.62 mileage/expenses 17668 2197 KNEEHILL COUNTY MASTERCARD 6,083.72 Gene/Murray MC charges-May/Ji. 17669 12330 LARRON'S EXCAVATING LTD 14,171 08 Flood repair 17670 19750 SOMMERVILLE, BRUCE R. 79.32 expenses 17671 2192STANTEC CONSULTING LTD 30,393.50 engineering costs *** Total 76,200.64 PAYROLL REMITTANCES JULY 19/05 CHEQUE RUN JULY 19/05 COUNCIL TO SIGN 276,250.14 91,921 46 76,200.64 444,372.24 • • z 0 z 0 0 w c z ti I-- N O O p °GU? (n 0 0 0 0 0 0 ° 0 M o 0 0 o 0 LO w 0 (14 0 l In m b i II ® L a of of o - ----- ---- - W 0 -- ---- ---- -- --- OOf m o0i W t) N Cl) . M ce) u y M M I M M M X 7 ® M M - - - - - - - - - - - - - 7 - - - - - - - - - - - - - - - - - - - M O h co W - rn N (0 00 10 N y J Z UO) O C .- 0 O -(0 O D N M ) N O 0 N V N M N r- 03 _ a Q. Q -1 M 00 to N Itl --- ---- --- ----- --- --- ------- --- - M 0 co LU (D 17 IT N U) N N 00 N V C 0 V O Q Z N (0 00 00 M L y j O c ?i w co _ ?o am L M V) t0 In M tR (D 7 M O (O O O O O 0t) 00 O n m co In co M OI I? l O C l ? O) V i i CN l( - l N _ O Q - M ---- ---- --- ----- --- --- -- ------ a- N ---- Z W ? F o W z?w~%> O o ZWW m LU ?p W < di UU W U0!Y z m y 0 Zw U U U n (o~ w S Z I O W Z wa =of L w O LL N w Q W O O n O W W W U U co o U 000 o Z O? Ua t: v) ccsi*0-I0 t- LL IZZZzzI Z W tn WW d w ZO co7J W aU~o? o w w Z W QFZZc z U Q Q U J m? i > 0N- O0 Lm0zW°o? W g(0 co U) U) Z g ¢ L - z= n m > ti < ~°O w0 z 000mO m W to Z gZ O • }Z? 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M 6 KNEEHILL COUNTY BANK RECONCILIATION AS AT APRIL 30TH, 2005 0 OUTSTANDING CHEQUES As At April 30th, 2005 PAYROLL CHEQUES GENERAL CHEQUES CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT 2069 1132.76 15116 42.00 17109 150.00 17166 510 61 2070 2913.24 16117 27.29 17110 325.00 17167 1,600.52 2071 2833.58 16357 50.00 17111 32500 17170 3,256.00 2072 2750.30 16575 102.05 17113 500.00 17171 95000 2073 147949 16597 7 00 17114 38.91 17172 70,822.84 2074 3052.14 16679 95.20 17116 102.29 17173 22,826.35 2075 2914.87 16812 1,000.00 17117 71.00 2076 1101 81 16914 1,230.50 17119 152.25 2077 3074.82 16950 25.00 17122 2,352.93 2078 2901 11 16967 120 00 17123 35.04 2079 3101 68 16983 100.00 17124 50.00 2080 259837 16992 1,166.00 17125 1,688.03 2081 2551 66 16993 392.00 17127 38.59 2082 289749 17001 1,97700 17129 425.54 2083 2108.021 17013 52.97 17133 188.54 2084 3085.26 17040 192.60 17134 2,500.00 2085 2640.82 17157 270.00 17135 475.00 2086 1423.06 17075 398.20 17136 30.00 2087 3087 721 17076 1,100.00 17137 981.39 2088 1624 49 17077 696.16 17138 91.20 2089 889.51 17078 1,28400 17139 140 00 2090 965.50 17081 1,213.04 17140 2,609 69 2091 959.05 17084 157 14 17142 197.95 2092 1285.34 17086 582.61 17144 204.92 2093 2327.90 17087 810.00 17145 222.62 2097 386.10 17089 13916 17146 315.22 2095 737.91 17090 1,36717 17147 144.65 2096 912.97,, 17091 10 70 17148 112.20 2097 454 64 17094 683.94 17149 6.40 17095 1, 789 46 17152 93.74 17097 92.26 17153 909.50 17098 226.84 17154 474.28 17099 178.63 17157 14 00 17100 857.52 17160 1,130.02 17101 96.30 17161 32, 307.26 17104 26.04 17162 41,993.20 17106 1,230.50 17164 10,379 01 17107 870.98 17165 6.42 58,191.611 20,660.26 101,781.79 99,966.32 0.00 TOTAL OUTSTANDING PAYROLL CHEQUES 58,191.61 222,408.37 TOTAL 280,599.98 OUTSTANDING LOANS $ 0.00 CASH ON HAND DEPOSITED $ 896,573.58 SUBMITTED TO COUNCIL THIS DAY OF 2005 REEVEn/' v I071 CAO 0 0 LI 0 KNEEHILL COUNTY TERM DEPOSITS April 30, 2005 Date Certificate Rate % # of Days Amount Maturity Current Year Interest Due Number Invested Invested Date Interest on Maturity 27-Feb-05 8 2.75 90 2,000,000.00 28-May-05 9,493.15 13,561.64 28-Feb-05 19 2.75 90 1,500,000.00 29-May-05 7,006.85 10,171.23 15-Apr-05 24 2 75 90 1,000,000.00 17-Jul-05 1,205.48 6,780.82 16-Apr-05 25 2.75 30 1,000,000.00 16-May-05 1,130 14 2,260.27 16-Apr-05 29 2.75 60 1,000,000 00 16-Apr-05 1,205.48 4,520.55 17-Mar-05 30 2.75 90 1,000,000 00 15-Jun-05 3,390 41 6,762.30 16-Apr-05 31 2.75 120 1,000,000.00 14-Aug-05 1,130 14 9,041 10 17-Dec-04 32 2.75 150 1,000,000 00 16-May-05 7,910 96 11,301 37 9,500,000.00 32,472.60 30,513.70 ""Interest paid on date deposited but not on date it matures. E 00 O -? 00 00 D\ V h h ON N r- 0 00 ON O- - M ' vhl N N w [? M --? vt v1 N N O O N Q O v1 C' 0 v1 h N 00 N ?D ?O -. N N 00 N O O 0o M 00 ,,:I' r- t -Z 2 00 2 = = M ,M. N ?n 7 M N ? N - - - o0 C .N. O N m m .? N N M M ,?. M O C N C) O N H M N C O. In m 0 o 0 m Eti M M 'r N N 'It O u .--. V N v1 D\ 00 h M N O? N 00 O M 00 O N Q N n M M C, h 00 V O .r N h 00 00 2 N O 0 O ON ,h. 0h0 00 DD M h O-+ y v? N N ?O N O N - O V C O O ,-.? a0 N 00 V 2, 7 N •D N m M '? N 7 .-? O O w AA m N 7 N ? ? (5 O 00 ?D oo oo 0o m O 00 vi R? h M Ow 0 00 M M N O N [? N /? Q\ V vl O O h 0\ ...i 7 v) M O V N o0 'n vt N N M O y O oo 0 O . 'O 'O h O M o0 0 00 O\ V o0 h 7 O 00 er 00 O\ -? L v1 O\ h N O 00 O. 00 N M ?o h 0 M 00 O N O v). n V h 00 V N N 7 v1 ?O [? vl t? 00 O\ h ?1 M O oo N O h N h N vC 0\ N V h N 00 N O N h 00 O 0 O, M 00 N h ut 00 v1 v1 N M v1 7 'C' V M --.--i M O D\ M vi t` 00 1? O V1 7 ^? N 00 00 V 0 ?O O O V N ?D M N V' h O N V M M V r v1 h 00 h 0 oo 0\ 7 V vl O\ --i 00 O -? O 00 00 N O N ? N l O M v1 10 00 01 rl 0 oo m O, d' 00 a\ 0 O ul ""GG OMO N N 00 M O\ 7 00 m tl. N S M eh 'T vi ?O o0 o0 O O O O v1 V Z - 00 00 N m N V O 00 00 N h 0 - V N O 7 N M O cN O v, rO M O Q\ 00 00 00 (Z o 00 M O i00 M vi N V C v1 v1 h 00 O0 00 O0 0 ,__? _ 0 00 O? 00 vl 0' 00 N M Op O? N 7 N m 00 00 W) C4 06 M 6 ON V) 00 "c v1 0 N N O M N 't M M O "" ut vi h O\ O\ O O .--i .--i O t- M Ow n N N N un V V O ?O N O\ 00 .--? N M O N M 00 D\ O\ O O' M O 5 00 00 N DD v1 M 00 04 cn W) ?o O N D\ M M O N 7 O M 0 rll? 7 00 00 N - vi O h h O. 9 O? 9 .? m - N M et'. a C ' i '01 6-1 aO O\ O .-1 N M R N 0\0\ 0 a O O O O O O KNEEHILL COUNTY • 0 TO: Gene Kiviaho Reeve Woods Members of Council FROM: Rob Mayhew DATE: July 18, 2005 Issue: Linden North Water Servicing Project Phase I - Tender Opening July 14, 2005 Background A pre-tender meeting was held on July 7, 2004 for Linden North at the County office. Six contractors were in attendance. The tender closed July 14th, 2:00 PM. Discussion Six bids were received: i. Neudorf Trenching - $3,792,393.69. ii. Chinook Pipeline Inc. - $4,367,292.25 iii. AGTL Construction - $5,739,005.72 iv. Porter Tanner - $5,809,432.80 v. In-Line Contracting - $6,116,537.94 vi. BYZ Construction -$6,483,944.27 The reference for Neudorf was checked and found favourable by Stantec Consulting. The project cost is estimated at $4,384,600.00, including engineering services and non constructive services (Env. /HRIA, etc.). Financial Implications The tender amount of $3,792,393.69 plus $592,206.31 for engineering services and non constructive services (Env. /HRIA, etc.). = $4,384,600.00 Capital Expenditures - Budget of $4,100,000.00 0 Less ICAP portion $2,230,400.00 Transfer from Operations $ 170,000.00 (2005) Benefiting Connection Fee $ 672,000.00 (up to April 2006) Rural Water - Farm/Res Tax $ 60,108.22 (2005) Commercial Water Tax $ 423,910.75 (2005) Total $3,556,418.97 Estimated Cost $4,384,600.00 Future Tax Levies (2006+) $ 828,181.03 Temporary bridge financing of $828,181.03 to be short term financed internally by using the contingency operating reserve. Future tax levies will pay reserve back over a two year period. Recommendation That Council award the Linden North Water Servicing Phase I tender, as presented, to Neudorf Trenching in the amount of $3,792,393. Rob Ma.".iewl Public Works Superintendent (?A 44_?_ 4-? Gen .iviaho CA Council Agenda Item #6(b) • TO: Gene Kiviaho Reeve Woods Members of Council FROM: Rob Mayhew DATE: June 12, 2005 Issue: Allingham Road Background Spring of 2005 the road west of Hwy583 - the Allingham road has seen some deterioration and one mile N 1/2 32 31 26 W4 has been patched several times and is taking on moisture. Discussion This road needs to be repaired - unbudgeted project one mile of the Allingham and spot repairs in 2005. Traffic counts were taken for a week, June 29 to July 6, 2005. Total count was 2345 vehicles - average of 335 per day. Financial Implications Cost of $145,000.00 to base prep GBC and chip seal one mile. To relocate a portion of the Linden Paving ($339,733.00 - PGRP Application-unsuccessful in 2005) to the Allingham Road. Recommendation That Council approve the repairing of one mile of the Allingham road as presented using $145,000.00 of the allocated Linden (PGRP) dollars. 0 Rob ay ew Directo of Operations Ge iviaho CA 0 Council Agenda Item #6(c) To: Reeve and Members of Council, Kneehill County From: Orlando Toews, Planner, Parkland Community Planning Services on behalf of the Kneehill County Planning and Development Department Date: July 19, 2005 Issue Proposed amendment to the Land Use Bylaw to redesignate Part of NW V4 Sec 27; 33 - 26 - W4M (Leonard Litz) From: A - Agricultural District To: R - Recreation District Background The application for redesignation stated that the proposed redesignation of approximately 14 acres (5.67 ha) would accommodate a proposed recreational (campground) • development and subdivision. The subject land contains several small buildings, a dam and body of water along with some trees / bush. The application also indicates that there is a reservoir covering approximately 3 acres. A copy of an interim licence issued by Alberta Environment (dated April 27, 1982) estimates the reservoir capacity to be 8.5 acre feet of water. At the June 28, 2005 public hearing the applicant, Mr. Leonard Litz, stated that there were oil related contamination issues associated with the subject site. Even with the contamination he felt the site had recreational potential, but ultimately he wants to subdivide the subject site and sell it to the oil company so that the rest of his land is not encumbered by the contamination aspects. Discussion Land Use Bylaw Under the R - Recreation District (Section 29) privately owned campgrounds are provided for as a discretionary uses. The minimum site area is 5 acres (2.02 ha) and the LUB states that the area designated "Recreation District" shall only be that portion of the site proposed for recreational development. Thus the whole quarter section would not need to be redesignated. However, Section 29(5)(a) limits the number of lots to two (2) per quarter section. A residential acreage (Lot 1, Block 1, Plan 971 1371) has already been subdivided out of this quarter section, so the proposed 14 acre recreation site would be the third parcel out and thus does not conform to the Land Use Bylaw under the proposed R - Recreation District. 0 Another Approach Given Mr. Litz's ultimate goal of subdividing and selling the site to the oil company to address contamination issues; the proposed redesignation to the R - Recreation District does not seem appropriate, and no other existing district in the Land Use Bylaw seems ® appropriate either. An approach that Council may wish to consider is the creation of a direct control district. Section 641 of the Municipal Government Act (MGA) allows for the creation of direct control districts (DCD) to deal with unique situations, provided a municipality has a Municipal Development Plan (MDP). In a DCD, subject to any applicable statutory plans, Council exercises direct control over the development and use of land. Thus Council acts as the development authority; it may also delegate that authority. Council can set whatever standards it deems appropriate and there is no appeal to the SDAB regarding a decision issued by Council. This approach is supported by Policy 1.3.8 of the Municipal Development Plan (MDP), which states: If Council wishes to exercise particular control over the use and development of land or buildings within an area of the County, it may in the Land Use Bylaw designate that area as a direct control district (DCD). The use of direct control districts should be limited to unique situations, such as multi-unit dwellings proposals and mixed use proposals that cannot be readily accommodated within conventional land use districts. Recommendation Based on the information and discussions presented at the June 28 public hearing planning staff respectfully recommends: 1. that Council consider DEFEATING proposed Bylaw 1513, and 2. that Council consider AMENDING the Land Use Bylaw to create and apply a DCD - Direct Control District to the subject area. If Council supports the planning staff recommendation, it is further requested that Council schedule a Public Hearing for the proposed Direct Control District and its application to the subject site for September 13, 2005 at 10:00 AM. Respectfully submitted, rlando Toews, ACP, MCIP Planner Parkland Community Planning Services 0 Council Agenda Item #6(d) To: Reeve and Members of Council • From: Orlando Toews, Planner, Parkland Community Planning Services on behalf of the Kneehill County Planning and Development Department Date: July 19, 2005 Issue Proposed redesignation of the SW '/4 of Sec 24; 31-24-W4 From: AC - Agricultural Conservation District To: A - Agricultural District. Background The County received a subdivision application to create a 34 acre +/- parcel within the SW '/4 of Sec 24; 31-24-W4. The proposed parcel is cut-off from the balance of the land by a road and railway plan. The current land use designation, AC - Agricultural Conservation, limits parcel size for subdivisions to a maximum of 20 acres. Subdivisions to create larger parcels require redesignation to the A - Agricultural district. Discussion The proposed amendment has been circulated to adjacent landowners and to date no response have been received. It should be noted that the public hearing has only been advertised once in the Capital newspaper (July 13 edition). This is in compliance with Section 606(2) of the MGA since notice was also mailed to all landowners within a 1.5 mile radius. Thus everyone who is likely to be impacted would have been notified of the July 19 public hearing. Recommendation Planning staff respectfully recommends that Council adopt Bylaw 1514. • Orlando Toews, ACP, MCIP Planner Parkland Community Planning Services 0 Council Agenda Item #6(e) To: Reeve and Members of Council From: Orlando Toews, Planner, Parkland Community Planning Services on behalf of the Kneehill County Planning and Development Department Date: July 19, 2005 Issue Proposed Bylaw 1515 to provide for third parcel subdivision within agricultural quarter section. Background Currently the Land Use Bylaw limits the number of parcels in an agricultural quarter section to two (2). The recently adopted Municipal Development Plan (MDP) includes a policy (Policy 6.3.7) that supports subdivisions to create a third parcel within an agricultural quarter section under certain circumstances. Planning staff have had several inquiries from landowners that wish to pursue such subdivisions. Proposed Bylaw 1515 would bring the Land Use Bylaw into conformance with the Municipal Development Plan. Discussion Prior to holding a Public Hearing, a proposed amendment to the Land Use Bylaw needs to be advertised in a local newspaper at least once a week for two consecutive weeks, as per Section 606(2) of the MGA. To date the public hearing has only been advertised once in the Capital newspaper (July 13 edition). Re-advertisement will be necessary in order to comply with the requirements of the Municipal Government Act. Accordingly, Council may wish to proceed with the public hearing on July 19 and reconvene the hearing on August 16, or simply reschedule to August 16 without opening the public hearing on July 19. Recommendation Planning staff respectfully recommends that Council reschedule the public hearing to August 16, 2005 at 10:00 AM. / L /_ ? (7j___ ?_? ? rlando Toews, ACP, MCIP Planner Parkland Community Planning Services 0 Council Agenda Item #6(f) C To: Murray Woods Members of Council From: Greg Harsch, ESMC Date: July 19, 2005 Issue Three Hills Range Patrol Background The Three Hills Range Patrol has asked for a sum of $800.00 to help offset the cost to maintain and operate the phone fan out system which operates in conjunction with the Three Hills R.C.M.P. which operates out of the Village of Elnora. Red Deer County gives a similar amount to the Three Hills Range Patrol annually to help offset costs occurred to operate the system. Discussion Our County contribution will help cover some of the costs incurred in the transition and along with Red Deer County's contribution will make this project a success. Recommendation That Council approve of the contribution of the sum of $800.00 for the Three Hills Range Patrol for offsetting the costs occurred to operate / maintain this system in Kneehill County. • G eg4Iarsch Emergency Management Services Coordinator n Council Agenda Item #6(g) 0 0 TO: Gene Kiviaho Reeve Woods Members of Council From: Will Scott Date: July 8, 2005 Issue: Animal Control Bylaw - vicious dog review Background: Request had been made by Council to review the vicious dog portions of Kneehill County Animal Control Bylaw #1467. Discussion: Prosecutions under provincial legislation are funded by the province, and the Province has provided the DANGEROUS DOGS ACT D-3 RSA 2000 which could serve to replace sections of Bylaw # 1467. Further, Kneehill County will have an appointed Special Constable who can enforce this legislation, causing vicious dog provisions under bylaw unnecessary. A copy of the DANGEROUS DOGS ACT D-3 RSA 2000 and recommended amendments to Bylaw # 1467 have been prepared and attached to this document for your review. Financial Implications: Potential savings in prosecution of dangerous dog matters. Recommendation: a) That Council amend Bylaw #1467 to reflect suggested wording by giving first reading to Bylaw #1518. William Scott Kneehill Patrol z Q6,x- K Ge iviaho Chi dministrative Officer Council Agenda Item #7(a) TO: Gene Kiviaho Reeve Woods Members of Council • From: Will Scott Date: July 12, 2005 Issue: Special Constable Equipment Background: Identifying common equipment utilized by Special Constables to enable the monitoring of compliance and personal safety. Discussion: The Kneehill County will have a Special Constable authorized to enforce moving and commercial carrier legislation this has created a need for weight and speed measurement devices. Further, Special Constables have safety requirements necessitated by job related hazards (ex. Working alone in potentially volatile situations). Prepared and attached is a list of common safety, uniform and speed/weight measurement equipment utilized by Special Constables and • estimated expense for your review. Financial Implications: The policy for determining whether an over expenditure will occur states the bottom line of the departmental budget will used rather than line totals. The total operating budget for the Enforcement is $ 47507. Expenditures to June 30 total $ 5274. The bottom line should be sufficient as the salary and benefits portion of the budget was based on an 11 months, and the position was not filled until June which means there is approximately $ 16,800 available within the Enforcement budget for operating expenses. There is no capital budget for Enforcement. The Operating Contingency Reserve Fund balance is currently at $ 7,833,395 and could be used to pay for the capital requirements. The capital equipment as attached is necessary in order to effectively administer the provincial statutes and municipal bylaws as contained in this special constable appointment. Recommendation: a) That Council approve the purchase of the capital items using funds from the Operating Contingency Fund Reserve. CJ William Scott Kneehill Patrol Gene Kiviaho Chief Administrative is Council Agenda Item #7(b) TO: Gene Kiviaho Reeve Woods Members of Council FROM: Lavinia Henderson DATE: July 14, 2005 Issue: Municipal Sponsorship Program Recommendation Background In June Council approved two joint Municipal Sponsorship Grant applications - Wheatland for GIS/GPS and Trochu for a fire truck. Trochu Council has determined their priority to be municipal accounting software. They are looking for partners. Discussion The County currently uses Bellamy software, a DOS based system which requires a separate server from the main County server. It has been in use since the early 1990's, with some upgrades over the years. The present Bellamy program does not suit the present needs of our organization for several reasons. Please refer to attachment. The Bellamy system is getting more expensive to maintain with the pin- feed printer and a separate server. The new server can easily house Windows based software. Internal processes of Bellamy programs remain cumbersome and hard to operate with a global electronic environment of advancement. Financial Implications Municipal Sponsorship Grant - joint application: Equipment, maintenance, and supplies for a Windows based municipal software system. Estimated cost of the software would be approximately $50,000 excluding any municipal grant funds; additional costs savings could be realized in the sale of surplus hardware and enhanced efficiencies. Recommendation That Council approve a change in the Municipal Sponsorship Grant joint application with the Town of Trochu from a fire truck to IT upgrade for the Kneehill County. That Administration be authorized to proceed with a RFP for a Windows based Municipal software system. avinia Hende son Gen Kiviaho Director of Finance CC Background continued: 1. Too many hours are spent doing manual bank entries and balancing rather than being able to use an existing bank reconciliation program. This current method leaves more room for error. 2. Many steps and screens to perform simple processes i.e. customer receipts. 3. It is difficult to export information from Bellamy to Excel. 4. Manual entry of monthly reports to an Excel spreadsheet. 5. Anytime a change is created - i.e. tax levy or accounts receivable, an invoice number is created which creates more work while canceling as you have to search for specific invoices. 6. The software support in Bellamy does not meet our needs in terms of fast turnaround. Take the change in tax notice setup - a two week duration and in the end there were still errors, which meant 350 revised tax notices had to go out. CJ • :7 Council Agenda Item #7(c) TO: Gene Kiviaho Reeve Woods Members of Council From: Lavinia Henderson Date: September 23, 2004 Issue: Tax Payment Incentives/Options Background: Council requested information on alternatives which could serve as mechanisms to improve payment options available to taxpayers and cash flow to the County last year. The last recommendation made concerning this was made September 23, 2004. Discussion: The results of the July 2004 email survey of municipalities between 3,500 and 10,000 in population (note: all Counties were included regardless of population) indicated the following: - 49 responded The Tax Installment Payment Plan (TIPP) is the most commonly run program. - The Tax Prepayment Plan (TPP) is less common and appears to be divided between two versions - an interest version, the other a discount plan. The County did have a discount plan in place from 1945 until 1965: 6% to July 15, 5% to Nov 15. In 1993 an incentive of 4% was applied to prepayments from Jan 1 to March 31. It was repealed Jan 1, 1994. A copy of a graph which represents the Monthly Average Tax Payments vs. the Monthly Average Expenses from 1998 to the Present has been included for your information. Once the saturation point has been reached and based on historical spending history, a prepayment plan would also assist in increasing return on investments as the amount of GIC's to be cashed in would be reduced. A TIPPS program will be more labor intensive for the County to start, but would probably be more beneficial to those ratepayers who budget tightly than a prepayment plan would be. Financial Implications: Tax discounts or interest would be an expense to the budget. Assumptions for table which follows are: 2% increases applied to the total of the 2005 farmland, residential and commercial property tax levies; all prepayments in January; five years to reach 25% of the farm, residential and commercial properties on an incentive plan. Year Prepay Growth Tax Amount Est. Prepay Est. Expense 2006 5% 4,861,571 243,079 7,400 2007 10% 4,958,802 495,802 15,096 2008 15% 5,057,978 758,697 33,196 2009 20% 5,159,138 1,031,828 42,325 2010 25% 5,262,321 1,315,580 51,805 Recommendation: 1. That Council give first reading to the Preauthorized Monthly Installment Tax Payment Plan Bylaw No. 1516. 2. That Council give first reading to the Tax Discount Bylaw No. 1517. • vinia Henderso Director of Financial Services i E 0 Council Agenda Item #7(d) To: Gene Kiviaho Members of Council From: Lori Wildeman ® Date: July 7, 2005 Issue: Tax Sale Date Background: Properties that had a 2004 Tax Recovery Notification placed on the title and have not been paid would be offered for sale in the 2005 Public Tax Sale. Recommendation: That Council approve October 25, 2005 at 1:00 p.m. for the 2005 Public Tax Sale date in the event that a 2005 Public Tax Sale is required. 1 , LLa 'nia ?Henders 0 Council Agenda Item #7(e) To: Reeve Woods & Members of Council From: Gene Kiviaho, CAO Date: July 11, 2005 Issue • Community Grants Procedure changes Background A Community Grants Committee meeting was held on Tuesday, February 22, 2005 to determine grant eligibility and funding allocations. A list of recommendations for grant allocations was submitted and Council allocated $22,000 out of the $50,000 budget for 10 projects at the February 22, 2005 regular Council Meeting. Procedural changes were brought to Council for implementation during the September, 2005 grant period. Discussion The procedural changes are consistent with the Strategic Plan and the status is as follows: 1) Recreation Policy #52/04 Q - Should funding be conditional upon equal access at equal prices for rural residents? R - A motion to rescind Motion #52/04 with respect to funding conditions was defeated at the February 22, 2005 Council Meeting 2) Matching funds Q - Should grant applicants contribute matching funds? R - A motion to require applicants to contribute matching funds was withdrawn at the February 22, 2005 Council Meeting 3) Successful applicants Q - Should there be a waiting period requirement for successful applicants? R - This matter has not been dealt with and Council could consider that applicants receiving more than $1,000 in grant funding should wait for one (1) year 4) Maximum grant amounts Q - Should there be a maximum amount be placed on grant awards per applicant or project in each year or cumulative years? R - Council may not want to limit their discretion by implementing a maximum amount for grant funding These items are now before Council for deliberation. fe Recommendation 1) Council decision on items # 1 - 4 inclusive. Pe?e Kiviaho Ni f Administrative Officer TO: Gene Kiviaho Reeve Woods Members of Council From: Will Scott Date: July 18, 2005 Issue: Policy - Handling and use of Oleoresin Capsicum & Defensive Baton Background: The Solicitor General has identified a requirement for a policy on handling and use of Oleoresin Capsicum spray and Defensive Baton.. Discussion: Special Constables have safety requirements necessitated by job related hazards; As such Council has an interest in providing its Special Constable with Oleoresin Capsicum Spray and Defensive Baton. There is a requirement of the Solicitor General to provide a policy as to the handling and use of Oleoresin Capsicum and Defensive Baton prior to granting authorization for these tools. Prepared and attached is a policy for your review. Financial Implications: Recommendation: ® a) That Council approve the attached policy. William Scott Kneehill Patrol E G e Kiviaho CNIf Administrative Officer • • E • H 0 a w w v z w z 0 a w 0 I- z 0 J J w w z Y z w N z 0 U 0 a - LL LLJ a) >% 'a O o 0 6 4-1 E O 0 U u? O L U cu m c ?' Co o ca ) E Q Lo Q ° > L a) Q c ) 0 C (? a) L :3 C C +r O C - C V U C a) L O a U ° Co J 0 f0 c0 _0 f0 w Q_ a. Q 2 a_ m c0 m m C C J 0 a) a) C0 O O N L.L U- C i ?O 0 (0 0 C I E Q O M O oE oC C- W X Cl- =3 Q)-) C X ? 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Q (D a c °c ) ° c a'ccu 0 a) W LL a) () C O a) .? 2 C Q ( C0 (0 I 0 0 .2 Uw2 a C c w V) z U o = N U) _ 06 06 O a) = (D m t (1) V5 U O C: C (a a U a) p z 03 CU cu M 4- < Cc L C - _ = - CU B = 0 - f Q C 0 ja C 0 _ ` -_ CL v) CL Cl) Ci) - w 0 M U CO 2 Q < U m (D m C 0 t ?_ a) U) I- Q I- QI- Y U) Q 0 < U') C) LO 0 _ Co • 0 c c 0 m CL E a? = U a) co z C fa w 5 0 N mC Q LL u U l- O w CL w W U N O O C C C a) C Y a) a) CD CD C7 C7 a) (D T LL Z LLJ Z E ca O (L) ?a u o CL cu / Cl) cu LL : LU U Q .C O ¢ O O a O M (D E 4- U) C 0 _ U ?U U UQ LL (D w CU C co W c o _ o . ? c l= ? (gLLm N ? J ? W Z c m a cu +r 0 0 O > U c CU z 1B > c > ) a) 0 0 a) 0 > Z Z O tll- U ?:?> - t a) 0 W -0 <0 u) <c 1 Council Agenda Item #9 PENDING BUSINESS ITEMS FROM 2002 - June 28 2005 Mountain View Emergency Service (56-02) - Sept 24/02 - Gene and Greg will meet with Mountain View County to discuss this outstanding area service item. Meeting with CAO June/July 2005. Mutual Aid Agreement (52-02) - Oct 8/02 - Mountain View and Wheatland County still pending. Feb 05 KAS looking into Mountain View agreement, Feb 2/05 Wheatland County looking into agreement. Currently in discussions with Wheatland County. Water Policy (16-02) Equity Water - The Water Policy is on hold until current developments have been resolved. Water Policy: A policy to encompass the costs of lowering any water lines deferred to August Council Meeting. PENDING BUSINESS' ITEMS FROM 2003 - June 28, 2005 Recycling Policy (136-03) Sept 23/03 Discussed at March 23` Committee of the Whole meeting. Councillor Holsworth presented terms of reference of a Waste & Recycling Study to Regional Partnership Initiative Committee for consideration. Committee has taken no further action. Waste & Recycling under discussion by the Community & Cultural Summit. PENDING BUSINESS ITEMS FROM 2004 - June 28, 2005 Huxley Property for Sale (#20-04) - Feb 10/04 Tax forfeiture properties were advertised for sale. May 25/04 Council refused only offer as too low. Administration to look at a way of marketing to get the market value for the property. Feb/05 Advertised in the Capital and on website. Report to Council April 12/05. Second offer refused. Administration recommended to continue with advertising on website. Recommend a review of other properties that could be put up for sale. Bring listing and recommendation to September Council. ® Kneehill County Water Strategy #52-04 - May 11/04 and #338/05 - June 14/05 Ongoing - Jan 25t C.M. John VanDoesburg presented draft funding package for Council consideration. Issues being addressed. Council requested administration arrange meeting within the next 3 or 4 weeks for this committee. Meeting date set for July 13 at 1:30 p.m. at County Office. (Three Hills Water West) Linden North Water Service Area (#53-04) - May 25/04 Jan 25/04 Council approved proceeding with Phase One of the Linden North Water Service Area. Letters sent to Linden North Phase 1 & 2 residents giving information on the waterline. Items for discussion on-going, presented at upcoming Council meetings. Agreement signing Sunnyslope Hall on March 7th - Stantec updated at March 8th C.M. March 22nd some funding decisions made. Funding Bylaws given third readings on April 26, 2005. Council approved to proceed with tender on June 21 St to close July 12 and be reviewed at July 19 Council. Initial discussions on Bylaw #1511; requesting legal opinion on bylaw. Ongoing. Recreation Areas/Parks (#82-04) - Sept 14/04 Long term plan requested. Included in 2005 Draft Budget. Will be further developed and presented to Council during Strategy Planning Session (August 8, 2005) using the assigned budget dollars. Tax Payment Incentives Policy (#84a-04) Recommendation presented at July 19, 2005 Council. Community Grants Procedure Change (#85-04) Tabled until after the February 4t grant funding deadline - Recommendation presented at July 19, 2005 Council. Community & Cultural Services Summit (#86-04) - Oct 12/04 Nov 13t First meeting with Council and CAO's from urban centres and the County. Feb Is' & 2°d follow up meetings with facilitator Gord McIntosh. Working committee of CAO's established, and Steering Committee comprised of Elected Officials. List of 12 possible issues for sharing. Working committee meetings scheduled March 17th and 29th at County Office 9:00 a.m. until 11:00 a.m. Working Committee meeting held April 11th in Carbon and May 3`d in Acme. Steering Committee and CAO Working Committee that was to meet on June 22, 2005 cancelled due to current local State of Emergency. Administration to reschedule this meeting for August or early September. Partnering Options of Water Reservoirs (#95-04) - Oct 26/04 Council requested options and possibilities of partnering with urban centres for the building and shared use of water reservoirs. Under review with water strategy. Laptop Purchase Policy (#180/05) - April 12/05 Council approved Option #1 for laptop purchases for Elected Officials, CAO, Recording Secretary, and Council Chamber. Council moved that administration proceed with the purchase of tablet style laptops. Need to ensure the current internet policy #7-25 included Councillors. Kneehill Water Services Commission RFP (#190/05) - April 12/05 Administration has submitted a proposal on a 1 year trial basis, for Operator Services of the KRWSC. Rob and Gene discussed draft agreement with KRWSC on July 6; awaiting additional meeting. Will provide a verbal update at July 19 Council Meeting. Waste Transfer (#191/05) - April 12/05 Administration directed to investigate options for a sorting depot to be located at the Three Hills Waste Transfer Site to be used by KC rural residents. Council reviewed report at June 14 Council. Committee of the Whole following June 28 Council Meeting to discuss. Request Administration bring recommendation to August Council meeting Kneehill Regional Emergency Management Agency (#244-05) - April 26, 2005 Council moved to endorse the concept of establishing a Kneehill Regional Emergency Management Agency. All municipalities within Kneehill County endorse such an Agency. Next meeting scheduled for August. Joint manual being prepared for review by KREMA members. PENDING BUSINESS ITEMS FROM 2005 - June 28, 2005 Wild Rose Economic Development Corporation - February 22, 2005 Organization is requesting Kneehill County's participation in On-Line Business Directory and Community Profile project. Recommendation presented at July 19, 2005 Council Meeting. Easement/Encroachment Request 4127EH, Block 1, Lt 10 (#267-05) - May 10, 2005 Council directed administration to pursue lane closure so adjacent landowners may apply to have that portion subdivided and consolidated with their land. Land Titles has been contacted regarding title descriptions. Huxley Community Association (#278-05) - May 10, 2005 Request from residents to have Kneehill County investigate the possibility of upgrading Huxley's sewer system. Administration to provide summary of associated costs and potential infrastructure grants available to offset project costs. GIS Proposal (#272-05) - May 10, 2005 Council approved administration to proceed with issuing a GIS Request for Proposal of Phase 1. Letter to Environment Minister Regarding Drilling (#294/05) - May 24, 2005 Council requested letter be sent to Minister of Environment regarding drilling activities in environmentally sensitive areas. Draft letter prepared for review June 1, 2005. Letter to be signed by Reeve Woods on July 19, 2005. Allingham Road Repair (#326/05) - June 14, 2005 Council requested further information with regard to traffic counts and repair costs prior to making decision on reallocating funds to this section of road. Recommendation presented at July 19, 2005 Council Meeting. Municipal Sponsorship Grant (#331/05) - June 14, 2005 Council approved an inter-municipal grant application with Town of Trochu for Fire Pumper Truck and Wheatland County for GIS/GPS Project. Another recommendation has been presented from the Town of Trochu. Recommendation presented at July 19, 2005 Council Meeting. Apache Canada Ltd. (#357/05) - June 28, 2005 Council requested to see revised agreement prior to approval. Requested changes to agreement have been presented to Apache; awaiting response. Redesignation of NW'/ Section 27-33-26 W4M - Agricultural Conservation to Recreational (L. Litz) (#362/05) - June 28, 2005 Council moved to refer this redesignation request back to administration for further direction and recommendation following the public hearing held June 28, 2005. Recommendation presented at July 19, 2005 Council Meeting. Public Hearing for Land Use Bylaw Amendment for Third Parcel Out (#365/05) - June 28, 2005 Council set date of July 19 at 10:00 am for public hearing County Road Allowances (#369/05) - June 28, 2005 Council moved to refer this item to Administration for further information and a recommendation Solid Waste Management - Committee of the Whole Meeting June 28, 2005 • Council requested administration prepare recommendation to discussion at Strategic Planning Session in August, 2005 In-house IT Expenses (#354/05) - June 28, 2005 Council requested a cost/benefit analysis of in-house IT Expenses. 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