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Home My WebLink About2002-06-25 Council Minutesr- KNEEHILL COUNTY AGENDA - COUNCIL MEETING June 25, 2002 • • APPOINTMENTS: 9:00 A.M. Rob Mayhew, Public Works Superintendent - see agenda item # 8 10:00 A.M. Three Hills West Water Committee - see agenda item # 1.1 11:00 A.M. Wild Rose Economic Development Corporation - see agenda item #12 1:30 P.M. Nature Conservancy Canada - see agenda item # 14 2.00 P.M. Palliser Regional Municipal Services - see agenda item # 19 3:00 P.M. Parkland Community Planning Services - see agenda item # 19 GENERAL: 1. Approval of Agenda 2. Approval of Minutes - June 11/02 Regular Council June 11/02 Public Hearing 3. Administrator's Report 4. Correspondence Report 5. June 21/02 Executive Committee 6. Financial Reports 7. Accounts Payable TRANSPORTATION: 8. Public Works Superintendent's Report 9. June 12/02 AB Transportation re: 2002 Central Region Zone Information Session 10. June 13/02 Parks and Road Tour Report ADMINISTRATION: 11. Water Services: A. Dick Connection Request Three Hills West Water Committee 12. Wild Rose Economic Development Corporation 13. CAO Position 14. Nature Conservancy 15. June 2.0/02 Drumheller Ambulance Meeting 16. Ratepayer Letter 17. Electoral Boundaries PLANNING: 18. Bylaw #1461 Third Reading - Redesignation SW 16-29-23-W4 (Buyer) 19. Planning Presentations Palliser Regional Municipal Services Parkland Community Planning Services FIRE: 20. June 11/02 Fire Visionary Meeting 21. 2002 Municipal Sponsorship Program Regional Partnership Grant 22. Trochu Communications Tower 23. Fire Coordinator Contract 24. Village of Carbon Letter AGRICULTURAL SERVICE BOARD: 25. Agricultural Drought Risk Management Plan 26. June 20/02 ASB Meeting r KNEEHILL COUNTY AGENDA - COUNCIL MEETING June 25, 2002 27. Federal Farm Aid Plan COMMITTEE REPORTS: 28. June 11/02 Kidsport Meeting 29. June 12/02 Three Hills Seed Plant Meeting 30. June 12/02 FCSS Meeting 31. June 13/02 Risk Management Workshop 32. June 13/02 Wild Rose Economic Development Corporation AGM 33. June 14/02 Utilities Committee Meeting 34. June 20/02 Wild Rose Economic Development Meeting 35. June 24/02 AB Community Development Recreation Corridors Legislative Review LATE ITEMS: • 2 KNEEHILL COUNTY COUNCIL MINUTES June 25, 2002 A regular meeting of Council was held in the Kneehill County office, 232 Main Street, Three Hills, Alberta, on Tuesday, June 25, 2002, commencing at 8:30 A.M. The following were present for the meeting: is Reeve: Ken Hoppins Division Six Councillors: Brian Holsworth Division One Carol Calhoun Division Two PRESENT Jerry Wittstock Division Three Murray Woods Division Four Vern Crawford Division Five Ken Knievel Division Seven Jennifer Deak Municipal Administrator Barb Long Recording Secretary Reeve Hoppins called the meeting to order at 8:31 A.M. CALL TO ORDER Requests were made to add the following to the agenda: Under agenda item 11, add Torrington Resident Water Concern Item # 35(a) -Waste Management Report AGENDA Item #36 - Recreation Board Meeting ADDITIONS AND Item #37 - CAAMD&C Meeting APPROVAL Item #38 - Donation Request Delete agenda item #32 Councillor Calhoun moved approval of the agenda, with the above amendments. CARRIED Councillor Wittstock noted the following amendment should be made to the June 11, 2002 APPROVAL OF Council minutes: On Page 3, the directions for the road near Carbon that the Public Works MINUTES Superintendent was requested to check, should read south of the Carbon cemetery to Secondary Highway 836. Councillor Wittstock moved approval of the June 11, 2002 Council minutes, with the above noted amendment. CARRIED Councillor Woods noted the following amendment should be made to the June 11, 2002 Public Hearing minutes (redesignation S.W. 16-29-23-W4): The second last paragraph should read 20 acres not I00acres. PUBLIC HEARING Councillor Woods moved approval of the June 11,2002 Public Hearing minutes, with the JUNE 11-APPRVD above noted amendment. CARRIED ADMIN REPORT The Administrator's Report was reviewed and the following additions made: - Community Savings/Kneehill County Golf Tournament, July 4, 2002 - Attendance COMM SAVINGS for this event was confirmed. GOLF - Kneehill County Employee Golf Tournament, July 12, 2002 - Attendance for this TOURNAMENT event was also confirmed. Mrs. Deak reported that in past years money had been allotted for the purchase of prizes for the employee golf day and requested direction from Council. K.C. GOLF JDIMIN KNEEHILL COUNTY COUNCIL MINUTES June 25, 2002 Councillor Woods moved an amount, not to exceed $400.00, be approved to provide prizes for the Kneehill County Employee golf day. • CARRIED TOURNAMENT - Council Meeting Dates -August 20, 2002 was scheduled as the only Council APPROVAL OF meeting in August and directed administration to advertise this change. ADM REPORT Councillor Knievel moved approval of the Administrator's Report. CARRIED Ms. Debi Moon, reporter for the Three Hills Capital, entered the meeting at 8:45 A.M. The Correspondence Report was reviewed: Under Item #5, Letter from the Responsible Firearms Owners of Alberta, Councillor Crawford requested a copy. Under Item #7, Letter from MLA R. Marz regarding a meeting with the Minister of Municipal Affairs, Council suggested the following as possible issues for discussion: Timeline for Bridge Funding; Replacement for ICAP funding (for water line projects); Legislation for Pricing Utilities (water); New Tax Assessment; and Local Planning/Trail Committee. Council confirmed a date for this meeting be decided upon by the Honourable Guy Boutilier, Minister of Municipal Affairs. Under Item #10, Invitation from Brownlee Fryett, Council requested regrets be sent as no one would be able to attend this function. Under Item #16, Carbon Volunteer Appreciation Barbeque, Council consensus was for Councillor Holsworth to attend as a representative of the County, but the County not to provide any financial contribution. Under Item #19, Fax from the Society for Environmentally Responsible Livestock Operation (SERLO), copies were requested by all of Council. These were provided later in the meeting. Councillor Calhoun moved acceptance of the Correspondence report, as presented. CARRIED The minutes of the June 21, 2002 Executive Committee meeting were presented, with Mrs. Deak noting that all items that had been discussed were on the agenda for today's Council meeting, with the exception of those items covered under the Public Works Report. Under Executive Committee Item #4, CAO Position, the following motions were made. Councillor Crawford moved Mrs. Deak complete the probationary period review on the Public Works Superintendent, Mr. Rob Mayhew. CARRIED Councillor Holsworth moved to waive the employment condition regarding relocation of the Public Works Superintendent to Kneehill County, with it specified that Mr. Mayhew not move any further from the County boundary. CORR REPORT MLA/MUN AFFAIRS/K.C. MEETING ISSUES TO BE DISCUSSED INV. FROM BROWNLEE FRYETT CARBON VOLUNTEER BBQ PROBATION REVIEW OF PWS WAIVE RELOCATION CONDITION - PWS APPROVAL OF CORR REPORT DROUGHT ALERT CARRIED Under Executive Committee # 3, Drought Management Plan, the following motion was passed. JD/MIN 2 KNEEHILL COUNTY COUNCIL MINUTES June 25, 2002 I'll Councillor Holsworth moved a drought al rt be declared for Kneehill County; u ,-Ae r) 4b e Reeve 1-as Oe-OL-+har,,Lf fv de.t-Iare_a I tisask,-, r- GhbId eolZd , ¢I OI) s d e4 Q E ! o rctje CARRIED Council noted this drought situation would be monitored closely with the County being prepared to change the status to a drought area should it be considered necessary. Upon review of representation for the presentation of the Calgary Stampede Farm Family Award, administration was requested to cancel Councillor Crawford's attendance at this event. Reeve Hoppins reported he would attend this presentation. i The meeting recessed from 9:11 A.M. until 9:20 A.M. Mr. Rob Mayhew, Public Works Superintendent, was present when the meeting reconvened. Ms. Debi Moon was not present when the meeting reconvened. The Public Works Superintendent's Report, attached and forming part of these minutes, was presented. ® Under report item #2b, Prairie Grains Road Program- In response to a question from Council, Mr. Mayhew reported the cost of hiring a consultant to complete the Historical Resources Impact Assessment, would be deducted from the grant money. Ms. Debi Moon reentered the meeting at 9:23 A.M. Under report item #3, Dust Control, Mr. Mayhew advised Western Road Management would only apply dust control when they have enough dust control agreements for a truckload of product, which would be approximately 6-8 applications. Councillor Calhoun reported she has received several favourable comments on the dust control program. Under Item #4, Torrington Trees, Mr. Mayhew reported he had received the following quotes for tree removal on County property in Torrington: - McDougall Tree Services - $3,000.00 - Davey Tree - $2,589.00 Mr. Mayhew also reported that a tree had fallen across the driveway of Lionel Brisson on June 10, 2002. Under Item #5, Parks and Road Tour, Councillor Crawford requested the necessity of maintaining the dumping station at the Braconnier Campground be investigated, due to the proximity to the town of Three Hills, which has a dumping station. Mr. Mayhew advised he would review campground rates and bring his recommendations to Council, noting any changes to be effective next year. Councillor Wittstock advised he had discussed the dandelion situation at the Torrington campground with Mr. Sommerville, the Agricultural Fieldman. Mr. Sommerville noted that the spraying would have to be conducted with a hand sprayer and back pack, as he did not have any suitable equipment for spraying this area. Council was in agreement that there would be no need to advise Torrington residents prior to commencing spraying, if it was to be conducted with a hand sprayer. Mrs. Deak advised there was one resident of Torrington who would need to be notified prior to spraying, due to a medical condition. Councillor Woods advised that in talking with the Torrington Tourism group, a number of people who have dealt with Mr. Mayhew and Mr. Martens have been very impressed with the manner in which their concerns had been handled and the changes made. Councillor Crawford noted the County should be encouraged by the well maintained campground at Keiver's Lake and the number of people using this facility. Councillor Calhoun requested Mr. Mayhew check into the cutting of the grass at the • Swalwell playground park and ball diamonds. Under Item #6, Speed Limits, Mr. Mayhew recommended changing the speed limit on the one-kilometer stretch on the Linden East road, currently at 100kmh to 80kmh. Mrs. Deak advised she would do a bylaw and present it to Council at the next meeting. Under Item #7, Carbon Road Washboard, Councillor Holsworth inquired whether the County would consider having the County grader operator doing the maintenance on the y4 ylefding rA (alt 6?i6?ad CouNCiL- C- UfVtj CALGARY STAMPEDE FARM FAMILY AWARD PWS REPORT PRAIRIE GRAINS RD PROGRAM DUST CONTROL TORRINGTON TREES PARKS & ROAD TOUR TORR CAMPGROUND- WEED SPRAYING COMPLIMENTS TO PWS SWALWELL PK GRASS CUTTING SPEED LIMIT CHANGE REQUEST - I.INiIrN FAST JD/MIN 3 KNEEHILL COUNTY COUNCIL MINUTES June 25, 2002 section of this road within the village of Carbon boundaries, a distance of approximately 100 yards? Councillor Woods noted that in order to show due diligence, there would need MAINTAIN RD to be a Save Harmless Agreement signed by the involved parties. Mr. Mayhew advised he WITHIN CARBON ® would look into this matter. BOUNDARIES Mr. Mayhew reported he had referred the weed situation on Secondary Highway 806 to Allan Engel, Alberta Transportation. Mr. Mayhew further noted he would be looking into WEEDS- SH 806 a new dust control product that had been used in Red Deer County and would report back on how it was working. In response to a request from Councillor Calhoun, Mr. Mayhew advised he would arrange GRAVEL- to have gravel put on the portion of the Grainger road, south of the construction project. SOUTHERN PRTN Councillor Holsworth requested direction regarding the spraying of dandelions at the OF GRAINGER Torrington campground? Mr. Mayhew advised he would check into this matter with Mr. ROAD Sommerville to see if he would be able to hand spray the area for this year. DANDELION SPRAYING - Councillor Crawford moved acceptance of the Public Works Superintendent's report. TORRINGTON PK CARRIED APPROVAL OF PWS REPORT Mrs. Deak presented a report on the June 12, 2002 Central Region Zone Information Session Meeting, attended by Mr. Mayhew and herself. This session provided an overview 2002 CENTRAL of Alberta Transportation's new Streets Improvement Program (SIPO2). The new funding ZONE INFO of $60.00 per capita for 2002 will apply to all eligible projects for 75% provincial funding SESSION-AB but no information on the 2003 program was available. Mr. Mayhew reported he would TRANSP like to look at all the systems as a whole when applying for this program. Also briefly discussed was the Rural Transportation Grant, Bridge Structures and Community Airport Program. Councillor Crawford requested a copy of the Community Airport Program information. Councillor Holsworth moved acceptance of the2002 Central Region Zone Information Session report. CARRIED Councillor Crawford requested Mr. Mayhew investigate whether there had been any change to grader operators? Mr. Mayhew left the meeting at 9:48 A.M. The Monthly Budget Comparison Report, as at June 17, 2002, and the Bank Reconciliation Report and Net Cash Comparison Report, as at May 31, 2002 were presented. Councillor Holsworth moved acceptance of the Financial Reports as presented. FINANCIAL REPORTS CARRIED The June 20, 2002 Kneehill Water Services Committee report was presented by Councillor Woods with the following items noted: - the ICAP application for the Kneehill Regional Water Project was reviewed and WATER SERVICES approved COMMITTEE - John Van Doesburg authorized to take steps toward obtaining a water allocation and REPORT forming a commission Councillor Woods noted that as two rivers within the province have been capped regarding water allocations, Mr. Van Doesburg felt there was reason for the Kneehill Regional Water Committee to apply for its own allocation to serve the rural residents. Councillor Crawford reported that at this time both Three Hills and Drumheller are over allocated, however he noted it was his belief the town of Three Hills would like the County to have its own system and use the town's established priority for water usage. Councillor Crawford JD/MIN 4 KNEEHILL COUNTY COUNCIL MINUTES June 25, 2002 recommended this matter be further investigated by the County staff, with the information referred to the Water & Utilities Committee. • Councillor Woods moved acceptance of the June 20, 2002 Water Services Committee report as presented. CARRIED The request from Mr. Allen Dick to connect to the Swalwell water and sewer system, was further discussed by Council. Councillor Calhoun moved the October 8,1996 motion by Council be reconfirmed. This motion stated that Mr. Dick be allowed to hook up onto the Swalwell water and sewer system, at his own cost, and for Mr. Dick to arrange his own contractor and obtain all DYCK the necessary permits and permissions and further this work be undertaken according to CONNECTION TO the municipality's specifications and criteria being met. SWALWELL H2O & SEWER CARRIED • Councillor Crawford moved this connection establishes the boundaries of the Swalwell water system and future connections will only be allowed within these boundaries. BOUNDARIES OF CARRIED SWALWELL H2O • The meeting recessed from 10:01 A.M. until 10:12 A.M; ESTABLISHED - Present when the meeting reconvened was the delegation representing the Three Hills West Water Pipeline Committee, consisting of. Morley Ramsay, Cathy Prohl, and Pat Krusky. Ms. Prohl distributed a package containing the ICAP application form, and a breakdown of the project costing. Ms. Prohl read a letter on behalf of the Three Hills West Water THREE HILLS Pipeline Committee requesting Kneehill County provide the financing for the landowner WEST WATER portion of the project. This letter was then given to Mrs. Deak. The ICAP application was PIPELINE reviewed and the following noted: COMMITTEE - based on 57 rural residents, including hamlets. Currently have 48 definite interested rural residents (plus 5 from Torrington and 2 from Sunnyslope), 20 possible and 25 unknown. To date have cheques from 34 of the 48 expressing definite interest - potential water users have been provided with all information available as well as a letter outlining expectations of those interested in connecting to the water line . Councillor Crawford requested a copy of this letter. - Page 5 of the ICAP application - no numbers entered as this could change prior to the application being submitted. At this time the numbers would read, "for the proposed pipeline from the town of Three Hills to the initial 48 people and estimated future 28 people." - Page 7 of the ICAP application - Project information- the proposed project milestones and rationale for funding reviewed. Proposed start date is within one month of receiving funding approval with construction in the summer and fall of 2003. - The cost estimate, prepared by Glen Brandt of PFRA, based on connecting 34 definite interested users and 50% of the 40 possible users indicated an average connection after funding of $15,800.00, with $2.65 million estimated for the entire project. Councillor Crawford noted this appeared to be based on the cost to the residence not to the property lines and suggested this be discussed with the membership.. Councillor Crawford also noted there would be a considerable difference if the costs were based on total reclamation or linear costs. - Option to opt out up to 30 days after the final cost review. - Page 11 of the ICAP application - Environmental Assessment Checklist, Councillor Woods noted it was his understanding that checking all "no's" was good, but JD/MIN 5 KNEEHILL COUNTY COUNCIL MINUTES June 25, 2.002 • recommended the Committee look at the criteria in respect to the questions being asked. Ms. Prohl advised she would clarify this with ICAP prior to sending in the application. Reeve Hoppins thanked Ms. Prohl and the delegation for making this presentation to Council. Councillor Crawford advised that in response to the Three Hills West Water Pipeline Committee's request, the County's role in financing would be reviewed by Council and the Committee would be contacted. Ms. Prohl advised the deadline for the ICAP application was July 5, 2002. The delegation left the meeting at 10:35 A.M. Councillor Crawford requested Council re-address the request from Ms. Laurel Kurta for compensation from the County for the costs of purchasing water and juice and for laundry replacement, due to the poor condition of the water in Torrington while the hydrants were being flushed. Councillor Crawford reported that as the County was aware the hydrant flushing was going to take place and made no attempt to notify the residents, he felt the County was obligated to apologize and make a donation to help offset costs. Mrs. Deak recommended this matter be referred to the County's insurance company for payment of losses incurred by Ms. Kurta, noting should the County accept responsibility a precedence would be set and Ms. Kurta could revise her claim or others could come forward with claims. A lengthy discussion arose regarding this matter. Councillor Crawford moved Kneehill County provide Ms. Kuria with a letter of apology and compensation in the amount of $100.00 for her inconvenience during the recent hydrant flushing in Torrington. Further, this compensation amount to be provided upon the signing of a release form, stating this compensation is considered full entitlement and concludes this matter. CARRIED L.KURTA COMPENSATION The minutes of the June 21, 2002 Executive Committee meeting were reviewed (attached EXECUTIVE and forming part of the minutes). Councillor Crawford requested page 4, paragraph 1 of COMMITTEE the minutes be amended to read, " Councillor Crawford inquired whether it would be REPORT appropriate for a Councillor to approach a person who may be interested and qualified for the position. " Under Executive Committee Item #4, CAO Position, the resignation of the CAO, Mrs. CAO Deak, was discussed and the following motions passed. RESIGNATION Council Holsworth moved the resignation of the Chief Administrative Officer, Mrs. Deak, be accepted with regret CARRIED Councillor Crawford moved approval of the draft CAO advertisement as presented. CARRIED • The following dates were established by Council: July 15, 2002 at 8:00 A.M.- Council to meet to review the CAO criteria July 26, 2002 at 4:00 P.M. - Close of applications July 30, 2002 at 8:30 A.M. - Councillor Woods and Mrs. Deak to open all applications July 30, 2002 at 1:00 P.M. - Council to meet to short list applicants (copies of all resumes ready) Councillor Crawford moved acceptance of the June 21, 2002 Executive Committee Meeting minutes, with the above noted amendment. JD/MIN DRAFT ADVERTISEMENT APPLICATION DATES -CAO APPROVAL OF E.C. REPORT 6 KNEEHILL COUNTY COUNCIL MINUTES June 25, 2002 CARRIED Reeve Hoppins left the Council Chambers at 10:57 A.M. to invite the Wild Rose Economic Development Corporation representative to the Council meeting for the 11:00 A.M. WREDC appointment. PRESENTATION Reeve Hoppins and Ms. Diane Berreth entered the meeting at 10:59 A.M. and introductions were made. Ms. Berreth , Community Economic Development Specialist, presented to Council information regarding Wild Rose Economic Development Commission (WREDC). Ms. Berreth reported WREDC was one of the 90 Community Futures Development Corporations in Canada with the core funding being obtained from Western Canada Diversification. She noted the importance of being community based, having 14 shareholder members and a 9 member Board of Directors who are elected annually. Ms. Berreth noted the focus of WREDC was largely driven by employment and youth services, and outlined the services provided and benefits to the communities. Current projects being undertaken by Community Economic Development were: - Business attraction and retention program - Large marketing effort to promote area in conjunction with the towns and municipalities The successes of WREDC since 1990 were reviewed, with Ms. Berreth advising the aim of WREDC was to create a better quality of life and the County's involvement was greatly appreciated. The following were given as the long term goals of the WREDC Community Futures Development: - to initiate economic growth and development - to promote the region to attract people, industry, commerce and tourism - to provide employment and learning opportunities for youth - to assist the unemployed and underemployed individuals in removing barriers to employment - to assist the volunteer sector in training, recruitment and operations - to act as a catalyst for increasing participation in the planning and pursuit of strategies for action relating to economic development - to foster the establishment, stabilization and expansion of business in the area - to establish partnerships to serve the youth and youth at risk population - to raise the profile of the organization as a resource center In response to a question regarding funding, Ms. Berreth advised each Community Futures organization approved by the government receive an assigned base amount, with WREDC receiving approximately $200,000.00 each year from Western Canada Diversification. To receive this funding each year they must submit a business plan, financial statement and a list of accomplishments. Ms. Berreth distributed brochures highlighting the programs offered and recommended if interested, Kneehill County participate in the business attraction and retention program. Ms. Berreth left the meeting at 11:20 A.M. DRUM AMB MEETING REPORT Mrs. Deak reported on the June 20, 2002 Drumheller Ambulance meeting she had attended. She advised the agreement had been reviewed and noted the following: - Regional Health Authority 5 would be looking after the entire operation (3 year contract) - Drumheller Ambulance Society will be comprised of a member from each partnering municipality and will own its own assets - Society meets quarterly, with the town of Drumheller overseeing the administrative • function of the Society - The agreement has been amended to reflect the option of Kneehill County not sitting on the board at this time Mrs. Deak advised the existing bylaw, for the provision of emergency medical services within Kneehill County, needed to be rescinded and a new bylaw drafted specifying the JD/MIN 7 KNEEHILL COUNTY COUNCIL MINUTES June 25, 2002 division of service between the Kneehill Ambulance Service and the Drumheller Ambulance Service. Mrs. Deak will draft a new bylaw and present it for approval at the next Council meeting. 9 Councillor Calhoun moved acceptance of the Drumheller Ambulance Meeting report. CARRIED Reeve Hoppins noted Agenda Item #16, Ratepayer Letter, would be discussed during the "In Camera" session. Reeve Hoppins reported he had received a letter from MLA Richard Marz requesting he attend a meeting on July 2, 2002 to discuss electoral boundaries. Reeve Hoppins requested Mr. Marz's office be notified that he would attend this meeting. RATEPAYER LETTER ELECTORAL BOUNDARY MEETING-R.MARZ Bylaw #1461, which had received first and second readings at the June 11, 2002 Council BYLAW 1461 meeting, was presented for third reading. PASSSED Councillor Calhoun moved third reading be given to Bylaw #1461, this being the bylaw • to redesignate the South West of Section 16, Township 29, Range 23, West of the Fourth Meridian (SW 16-29-23-W4) from Agricultural Conservation (AC) District to Recreational District (R). CARRIED JUNE 11/02 FIRE The minutes from the June 11, 2002 Fire Visionary meeting were reviewed. Councillor VISIONARY Woods reported the elected representatives at this meeting had decided to apply for the MEETING Alberta Municipal Affairs Regional Partnership Grant to assist in a feasibility study for MINUTES partnerships for regional services and Three Hills Mayor Bauman had requested Kneehill County contact Alberta Municipal Affairs about this grant. Mrs. Deak advised that on June AMA REGIONAL 19th she had sent letters to all the towns and villages requesting a meeting date be set for PARTNERSHIP elected representatives to meet with Mr. Bodnar of Alberta Municipal Affairs, to further GRANT discuss this grant initiative and to explore options for accessing this grant for regional services such as fire, recycling and waste management. Mr. Bodnar had cautioned about duplication of grant access, noting the Highway 21 Initiatives and Palliser Regional Planning have accessed this grant to explore regional partnerships. Councillor Woods requested the specific details of the Fire Visionary Committee meeting be discussed during MUN the "in camera" session. SPONSORSHIP Mrs. Deak reviewed the Municipal Sponsorship Program and advised that Acme, Linden, GRANT Trochu and Kneehill County would be partnering to apply for this program, with the project to be fire services. In response to a question from Council Mrs. Deak advised that Kneehill County would be eligible to receive $101,280.00 if partnering, plus a 25% bonus. She advised Carbon and Three Hills had previously committed to different projects for this year's grant initiative. Mrs. Deak noted that each municipality would receive their portion of the grant to be used for the individual fire department project listed on the application. Councillor Holsworth requested Mrs. Deak provide Council with the amount eligible for each urban centre under this grant initiative, when she has received this information. APPROVAL OF Councillor Wittstock moved acceptance of the June 11, 2002 Fire Visionary Committee REPORTS meeting minutes, and the report on the Municipal Sponsorship Grant. CARRIED TROCHU COMM Mrs. Deak presented the Trochu Communications Tower Failure report, prepared by Mr. TOWER FAILURE Randy Tiller, Regional Fire & Disaster Coordinator. Red Deer Communications Group JD/MIN 8 KNEEHILL COUNTY COUNCIL MINUTES June 25, 2002 advised that the radio tower had failed due to the unusually high winds on May 14' 2002, JUNE 11/02 FIRE noting that this type of tower is normally used by communications companies in this area, VISIONARY and is rated to withstand 125 kph winds. It was noted that historically there are not winds MEETING of this magnitude in the area but it is not possible to predict the future. The repairs to the MINUTES tower amounted to $6,000.00. Mr. Tiller reported that should the County decide to look at a tower to withstand greater winds, the price starts at around $30,000.00 for a 100 foot AMA REGIONAL tower. PARTNERSHIP GRANT Councillor Knievel moved acceptance of this report as information. CARRIED Further to agenda item #25, Fire Coordinator Contract, the following motion was made. MUN SPONSORSHIP Councillor Holsworth moved notice be served to Wheatland County that Kneehill GRANT County would not be renewing the joint services contract for the position of Fire & Disaster Coordinator. CARRIED • Mrs. Deak requested Council direction on the June 5, 2002 letter from the village of Carbon, requesting Kneehill County be billed directly for all Carbon Fire Department expenses, with Carbon working closely with the County's accounting department to ensure expenditures remain within the approved budget. APPROVAL OF REPORTS Councillor Holsworth moved a letter be sent advising this matter has been put on hold until all the fire issues have been resolved by the Fire Visionary Committee. Further, copies of this letter be sent to all the towns and villages within the municipality. TROCHU COMM CARRIED TOWER FAILURE The meeting recessed for lunch from 11:50 A.M. until 1:05 P.M. Councillor Calhoun moved approval of the accounts presented for payment subject to review by the Finance Committee of Reeve Hoppins and Councillor Calhoun. CARRIED The minutes of the June 20, 2002 Agricultural Service Board (ASB) were reviewed. Councillor Holsworth reported there was only one recommendation arising from this meeting. This recommendation was that the ASB take delivery of all the 2% strychnine originally ordered, if possible this inventory be carried for the next year. Councillor Holsworth noted the only problem would be if the government cancelled the emergency FIRE registration for 2003, but with the existing gopher population the ASB did not feel that was COORDINATOR likely to happen. Mr. Sommerville has advised the total shipment would be 90 cases, CONTRACT NOT $10,000.00 - $12,000.00 in value and there is adequate storage. Mrs. Deak recommended RENWED it be confirmed that there is secure storage space available. Councillor Woods moved acceptance of the June 20, 2002 ASB minutes, including the recommendation that Kneehill County take delivery of all the 2% strychnine product originally ordered CARBON FIRE CARRIED DEPT REQUEST Mrs. Deak reported a letter had been received on June 21, 2002 from the AAMD&C providing information on the Federal Farm Aid Plan. Copies had been provided to all of Council. Councillor Knievel moved the letter from the AAMD&C, regarding the Federal Farm JD/MIN 9 KNEEHILL COUNTY COUNCIL MINUTES June 25, 2002 Aid Plan, be accepted as information. CARRIED 0 Mrs. Deak reported KidSport has reached its goal to have $5,000.00 in their bank account for their September 1st kick off. Mrs. Deak advised that the County has contributed through financial participation in the FCSS, which has provided funding to this program, and by supplying a meeting place and the services of Ms. Jackson, Regional FCSS Director. Further to Councillor Calhoun attending the first information meeting of KidSport, the consensus of Council was there was no need to have representation on this committee. KIDSPORT • Councillor Knievel presented a report on the June 12, 2002 Three Hills & District Seed Cleaning Plant meeting. Councillor Knievel moved acceptance of the report on the June 12, 2002 meeting of the Three Hills & District Seed Cleaning Plant. CARRIED The minutes of the June 12, 2002 Kneehill Regional Family and Community Support Services (FCSS) were presented. In response to a question from Council, Mrs. Deak reported the grant money must be expended by December 3 l St of each year. Councillor Calhoun moved the minutes of the June 12, 2002 Regional Family and Community Support Services (FCSS), be accepted as presented. CARRIED • Mrs. Deak presented a report on the June 13, 2002 Rurban Risk Management Seminar, hosted by Jubilee Insurance and attended by Mrs. Nash and herself. The following topics were presented: - skateboard parks - the legal considerations of Joint Use/Mutual Aid Agreements, focusing on joint fire mutual aid agreements - crime coverage and the importance of having checks and balances in the workplace - emphasis on the importance of documenting - Red Deer County reported on contracting public works services with emphasis on where the county's responsibilities begin and end - emphasized contracts are only viable if there are a lot of contractors to bid on the work, competition is necessary Councillor Crawford moved acceptance of the Rurban Risk Management Seminar report. THREE HILLS SEED PLANT MEETING FCSS MINUTES RURBAN RISK MGMT SEMINAR REPORT CARRIED POLICING COSTS Councillor Calhoun reported reading an article in The Capital, regarding the cost of policing being absorbed primarily by the town of Three Hills and requested clarification? Mrs. Deak advised that you must be an urban municipality, over a certain population, to pay policing costs. The AAMD&C and AUMA recognize this system is not equitable and have been attempting to balance it out. Reeve Hoppins reported on the June 14, 2002 Water & Utility Committee meeting with the WATER & • Three Hills West Water Pipeline Committee. Councillor Crawford advised the minutes of UTILITY COMM this meeting needed several corrections, and would be presented for approval at the next MEETING Council meeting. MINUTES- JUNE 14 TABLED Councillor Crawford moved the June 14, 2002 minutes of the Water & Utility Committee JD/MIN 10 KNEEHILL COUNTY COUNCIL MINUTES June 25, 2002 meeting be tabled until the next Council meeting to allow time for corrections to be made. i CARRIED A report on the June 20, 2002 Administrator's meeting with Diane Berreth, Wild Rose WREDC Economic Development Corporation (WREDC), was presented. Mrs. Deak noted that ADMINISTRATORS WREDC was revising their Entrepreneurial Assessment Tool (EAT) questionnaire. This MEETING questionnaire has been designed to get a feel for the challenges of businesses in the communities and what the communities feel the businesses should be. There will be a two month window to compile all the results and have the findings available to present at community council meetings. June 28th has been set as the deadline for feedback by communities and the surveying of businesses will begin the first week of July. Councillor Crawford recommended the County have an idea in mind of industrial corridors, when revising the Municipal Development Plan. Mr. Jim Campbell and Ms. Kimberly Good, of the Nature Conservancy of Canada, Alberta NATURE Region, entered the meeting at 1:30 to discuss with Council their plans to conserve the CONSERVANCY Horseshoe Canyon. OF CANADA- ® PLANS FOR Mr. Campbell distributed copies of the 2001 Nature Conservancy of Canada (NCC) Annual HORSESHOE Report, brochures containing information on conserving history and the environment in the CANYON Horseshoe Canyon, and Nature Conservancy fridge magnets to be distributed to any interested parties. Mr. Campbell advised the Nature Conservancy is a land trust organization working in cooperation with the local landowners to preserve the natural state of the land. The initial thrust of this project was credited to Leila Nodwell, who deeply believed in the importance of maintaining the natural state of the Horseshoe Canyon and who passed away in April 2000. In tribute to Leila's memory her family purchased the 320 acres that encompass the western half of the canyon and subsequently sold the land to NCC at a substantial reduction. The remainder of the canyon is held privately by local landowners, all of whom are in favor of protecting the natural state of the canyon. Mr. Campbell reported the NCC is intent on being good members of the community, and its approach is based on partnerships and cooperation. He also reported this is a great profile site as it is so well known, a beautiful spot and it is to the advantage of the community to be preserved for the long term. Ms. Good reported the goal of the NCC is to ensure the natural values are maintained while allowing people to visit the area. Ms. Good advised the three main concerns at this time are weed control, proper signage and clean-up. She further advised the Interpretive Centre, at this site, would be moved to Rosebud, and that while foot traffic was encouraged, mountain biking will not be allowed due to the impact on the vegetation. Ms. Good noted the NCC wished to be compatible with the wishes of the Nodwell family, and advised the adage "leave nothing but footprints and take nothing but photographs" applies to this area. Future plans are to create a tourist attraction and to have summer students not only doing clean-up but answering questions on the ecology and history of the canyon. Once the NCC has addressed the initial concerns at this site, records of the number of people visiting the Horseshoe Canyon will be kept. In response to a question regarding membership, Mr. Campbell advised a donation of any amount constitutes membership in the NCC. He ' Am end i t q ?1, rc„2 further advised that many private donations have been made in Leila's memory, and Suncor it/oa Coun?c, L Energy Foundation has made a significant contribution to this project. Ms. Good reported the NCC has contacted those landowners having- di ect access to the canyon to ensure a common goal Mr Cam bell noted that F id ill b h d . . p r ay, w e t e gran opening of the Horseshoe Canyon and an invitation will be sent to Council ® . Reeve Hoppins thanked Mr. Campbell and Ms. Good for making a presentation to Council on the Nature Conservancy of Canada and the Horseshoe Canyon project. Mr. Campbell and Ms. Good left the meeting at 1:47 P.M. JD/MIN 11 KNEEHILL COUNTY COUNCIL MINUTES June 25, 2002 Councillor Holsworth reported on the public consultation session hosted by the Alberta Community Development Recreation Corridors Legislative Review Committee, concerning AB COMM DEV recreation corridors in Alberta, that had been attended on June 24, 2002 by Steve RECREATION ® Nedoshytko, the County's assessor and himself. Dru Mohler, AB Community CORRIDORS LEG Development facilitated the afternoon workshop, which was attended by a cross-section of REVIEW people interested in recreation corridors and three MLAs. Councillor Holsworth advised COMMITTEE the committee stressed the municipalities would be in charge of any developments within their areas, that any development must be endorsed by the involved municipality. Councillor Holsworth noted that at the evening session the mistrust was evident and it was also evident the public was against a recreation trail in this specific area, with only a few individuals being pro-trail. Councillor Woods questioned whether it would be prudent to follow up with a written submission to the government and this committee? Councillor Crawford recommended this letter reflect a reasonable position, recognizing the value in recreation corridors but reiterating the abandoned rail lines are not suitable places for trail development. Mrs. Deak presented the former Council's position on development of recreation trails on the abandoned rail lines, for Council's information. Councillor Calhoun reported the village of Linden had presented a good letter requesting the municipalities remain in control to carry out the wishes of the ratepayers. Councillor Woods requested the letter explain that while recreation trails are worth having, in this area they are not suitable due to environmental concerns, access problems, policing, and disruption to existing landowners. Councillor Woods further noted the Municipal Government Act (MGA) has given the responsibility of planning to the municipal governments and if this is not maintained in this area, the MGA should be changed. Mrs. Deak agreed to draft a letter to be sent out to all of Council for approval prior to mailing. Councillor Holsworth advised LETTER TO BE he would provide Mrs. Deak with copies of the submissions from the public consultation SENT meeting. Councillor Holsworth moved acceptance of the June 24, 2002 report of the Alberta Community Development Recreation Corridors Legislative Review regional session. CARRIED Reeve Hoppins noted Council would be going to an "in camera" session from 2:00 P.M. to IN CAMERA 4:00 P.M. approximately to hear presentations in which contracts and financial matters would be discussed. • Reeve Hoppins moved the meeting go "in camera" to discuss the remaining agenda items, with Council, Mrs. Deak and Mrs. Long present. CARRIED Ms. Moon left the meeting. Time 2:05 P.M. Councillor Holsworth moved the meeting back in session. Time 4:25 P.M. CARRIED EXTENDED TIME Councillor Crawford moved the Council meeting time be extended until 5:00 P.M. CARRIED Councillor Holsworth presented a report on the Drumheller & District Waste Management • meeting. The following information was noted: - burning pits open (checked with Mr. Martens) - new transfer bin at the Carbon transfer station - license renewal process set for the end of September, going to ask for a one year extension JD/MIN 12 KNEEHILL COUNTY COUNCIL MINUTES June 25, 2002 - contract for pushing the garbage into the pit up for renewal, putting it up for tender DRUM & DIST Councillor Calhoun questioned when the Schmautz Disposal Site hours were to be SOLID WASTE extended to include Saturday's? Councillor Holsworth advised the village of Linden had MEETING agreed to find their own replacement to cover being open on Saturdays, as the County employee would be going to the Schmautz site. Councillor Holsworth moved a letter be sent to the village of Linden advising that SCHMAUTZ effective July 13, 2002, the County employee will be manning the Schmautz Disposal HOURS EXTENDED Site instead of the Linden Waste Disposal Site on Saturdays. CARRIED Due to the ratepayer concerns received regarding the limited access for garbage disposal, Council requested the option of having the Schmautz site open Wednesday, Friday and Saturday, with the Linden site being open of Tuesday and Thursday be investigated. Councillor Calhoun moved the Public Works Department investigate the possibility of extended hours at the Schmautz Waste Disposal Site. • CARRIED Mrs. Deak advised Three Hills Mayor Bauman had called requesting the County's Recreation Committee meet with the town of Three Hills and representatives of the Three REC COMM TO Hills Arena Redevelopment Committee. The date suggested by the town of Three Hills, MEET WITH 3 was Wednesday, July 3, 2002 at 7:00 P.M. Councillor Woods reported the question that HILLS & ARENA will be asked by the Arena Redevelopment Committee would be how much the County RE-DEV GROUP would be willing to donate to this project. He further reported he would be more than willing to attend a meeting to hear what this Committee has to propose, and to take it into consideration, but the County will be unable to answer whether any funding will be available, as a policy has not yet been formulated and there is nothing in the budget for this year. Councillor Woods requested a letter of response be sent stating the County is developing its policy so will be unable to make any decisions, but would be willing to meet at 7:00 P.M. on July 10, 2002 to hear the Arena Redevelopment Committees proposal if desired. Mrs. Deak advised she would notify Mayor Bauman of the date selected. Reeve Hoppins, Councillor Woods and Councillor Crawford will attend as representatives of the Recreation Committee. • Mrs. Deak reported a request had been received from Stephen Adams, advising he had been DONATION selected as a basketball player from this area to attend the Summer Games, and asking for a REQUEST donation to help offset the costs of attending. STEPHEN ADAMS Councillor Witistock moved a donation, in the amount of $100.00, be given to Mr. Stephen Adams, to help offset the costs of attending the 2002 Summer Games. CARRIED Mrs. Deak advised that Ms. Deanna Keiver would be willing to train as Development Officer for Kneehill County, provided a planning commission could be used to provide the expertise needed while she was being trained. Mrs. Deak reported it would take at least one year for Ms. Keiver to obtain basic training. Councillor Holsworth moved the Council meeting be extended until 5:30 P.M. • CARRIED The options presented to the County by Palliser Planning Commission and the Parkland PARKLAND Planning Commissions were reviewed and discussed. PLANNING COMMISSION TO JD/MIN 13 KNEEHILL COUNTY COUNCIL MINUTES June 25, 2002 Councillor Woods moved the County accept "Option B" with the Parkland Planning SERVE K.C. Commission, this being: the provision of planning advisory services for one day (7 hours) per week out of the County office on a regular basis subject to a flat rate; the provision of planning advisory services to the County beyond the one day (7 hours) per week at the request of the County on an as-needed basis with fees based on hourly rates; process all subdivision applications; services beyond the one day (7 hours) per week would be provided out of Red Deer with visits to the County office on an as-needed basis. Further this option be exercised until December 31, 2002 with Tuesdays set as the date for a planner to be present at the County office. CARRIED Consensus of Council was for Ms. Deanna Keiver to be offered a six-month trial period as Development Officer with Kneehill County. Councillor Calhoun moved the meeting adjourn. Time 5:15 P.M. • - ----------- - ---------------- Reeve is 0 icindl Administrator CARRIED D. KEIVER DEV OFFICER TRAINING ADJOURNMENT JD/MIN 14 I Coll J a 0 e ? ?l ` U I ADMINISTRATOR'S REPORT June 12 - 25, 2002 January 1, 2002 Balance Forward $ 0.00 Feb 19/02 Staff Coffee meeting to meet new PWS (Three Hills Bakery) ® Feb 21 /02 Ratepayer Open House/Reception Feb 26/02 Ron Nickel Photography - Council Photo Mar 22/02 Employee Day - luncheon Jun 19/02 Kneehill County Golf Shirt to Robert Parks, HTE/MicroAge for exceptional work re: computer update BALANCE • C 31.56 130.56 416.23 400.00 46.81 $ 1,025.16 1. June 14/02 MLA Richard Marz gave the County a provincial flag to replace the one currently atop the administration building. 2. June 20/02 Loaned a County flag to Diana Weatherald to use during the Rodeo Parade and Grand Entry. She will return it when the festivities are over. 3. Gave Una Edwards, Seniors Outreach, another ten pins for the Wellness Centre openings. She already had pins left over from the Senior Games. 4. June 11/02 Randy Tiller informed me of his telephone survey with the fire departments re: lifting the current fire ban. I advised Randy, under current policy, he has the authority to remove and place these bans. 5. Our auditor, BDO Dunwoody, has been requesting a lot of information regarding our files and GL accounts. I telephoned Al Martinot, the senior auditor, who advised this was regarding an internal audit of BDO Dunwoody by the CICA. 6. Received a $3,718.92 PIR (Partners in Injury Reduction) WCB rebate. 7. Tony Chelick, AB Transportation, called to advise Sunnyslope community has requested signs on SH 582 to acknowledge their centennial (1902 - 2002). These signs must meet AB Transportation specifications. 8. Municipal 2000 Sponsorship Grant - Linden, Acme and Trochu have partnered with the County in a joint municipal application for fire services equipment. 9. Our computer system upgrade has been installed. Everything went very smoothly. Our security system has also been installed and staff provided with cards for access to the building. The new phone system is scheduled for installation July 8/02. 10. Wage and salary adjustments, as per revised Salary Policy, have been completed and will be effective June 1, 2002. 11. June 19/02 I tendered my resignation as CAO of Kneehill County. I contacted, by telephone, both the Reeve Ken Hoppins and Deputy Reeve Murray Woods and e- mailed or faxed my resignation letter to all of Council. Ken and Murray met with me the next morning to discuss this and it was further discussed at the June 21/02 Executive Meeting. To be further addressed as an agenda item. CORRESPONDENCE: 1. June 11/02 RC#0049371 AB Treasury $50.00 - fines distribution. 2. June 11/02 RC#0049372 AB Treasury $128,000.00 Ghost Pine Creek BF#13020. 3. May 2002 Fines Report 4. *Contact Newsletter - June 5 & 12/02. 5. MuniMall newsletter June 6 & 13/02. 6. June 7 & 14/02 Armet newsletter. 7. Spring 2002 TMC's Advisor magazine. 8. May/June 2002 Government Purchasing Guide. 9. June 2002 Summit magazine. 10. June 7/02 AB Environment Water Supply Outlook Overview. 11. April 2002 & May 2002 Brownlee Fryett Assessment E-News. 12. Town of Three Hills Newsletter Talk About Town - June 2002 13. May/June 2002 Electrical Line magazine. 14. June 12/02 Ken Nichols Weekly Report from the Legislature. 15. June 14/02 Boom Town Trail Kickoff Media Release. 16. Employment Opportunity - City Treasurer, City of Lloydminister. 17. Employment Opportunity - Superintendent Water & Sewer, City of Fort St. John, B.C. Minute/adminreport2002doc r ADMINISTRATOR'S REPORT June 12 - 25, 2002 • • 18. Employment Opportunity - Special Constable, City of Grande Prairie. 19. Employment Opportunity - Operations Manager, Yellowhead County. 20. Employment Opportunity - Public Works Foreman, Town of Hardisty. 21. Employment Opportunity - Special Constable, Lakeland County. 22. Employment Opportunity - Municipal Secretary, Lakeland County. 23. Seminar advertising - How to be an Outstanding Administrative Assistant. 24. Conference advertising - 2002 National Symposium on Parks and Grounds. 25. Conference advertising - Far North Oil & Gas. 26. Advertising - G. Pitman Consulting Inc. 27. Advertising - National Register 28. Advertising - Michener Allen Auctioneering Ltd. 29. Advertising - Mintage Financial Corporation. 30. Three Hills Capital newspaper - June 12 & 19/02 31. Drumheller Mail newspaper - June 5 & 12/02 32. Valley Times newspaper - June 11 & 18/02 33. Strathmore Standard newspaper - June 6 & 13/02 * Copy of this correspondence provided to all Councillors HOME OCCUPATION AND DEVELOPMENT PERMITS: 1. Brooks, Lorne & Elizabeth 40 x 40 Metal clad farm storage S.E. 25-29-26-W4 Value -$15,000.00 2. Ratzlaff, Kurt 1646 sq. ft. house 3. Moar, Clint Mud Bog -1 day event 4. Peake, Ed & Diane 19.5 x 9.75 M Building 5. Culp, Garth New 20 x 76 mobile home 6. Dunbar, Dave Porch addition to mobile home 7. Town of Trochu 10x12 aluminum building 8. Hoppins, Kevin Home Occupation - Vehicle Sales S.E. 15-31-25-W4 Value - $178,000.00 NW 15-30-21-W4 Value - $15,000.00 N.E. 23-29-21-W4 Value - $40,000.00 N.E. 20-31-25-W4 Value - $80,000.00 Lots 12-13, Block 6, Plan 3208FO Value - $6,000.00 S.W. 30-32-23-W4 Value - $20,000.00 S.E. 13-34-25-W4 9. BB Services (Ken Barrow) NE 32-30-25-W4 Home Occupation - Vehicle Inspection/Repair Facility 10. Danial Bedard/Denise Sutherland N.E. 32-30-25-W4 Home Occupation - Mobile Service/Welding Shop INSPECTION PERMITS: to be reported at a later date Minute/adminreport2002doc 2 CORRESPONDENCE REPORT June 12 - June 25, 2002 1. June 17/02 Incident Report from Allan Mills re: Suicide at Braconnier Park Mr. Mills has reported his findings for the period from June 14 to 16, 2002 at Braconnier Park. On June 14, 2002, he noticed a white camperized van, which had not registered at the park. By June 16, 2002, when it still had not registered he became suspicious and decided to call the R.C.M.P. who confirmed later that 0 unfortunately a suicide had occurred in the van. Recommend to accept and file. 2. June 6/02 Letter from Ray Danyluk, MLA, to Reeve Hoppins re: Legislative Review Concerning Recreation Corridors in Alberta The Alberta Community Development is conducting a legislative review concerning recreation corridors in Alberta. Kneehill County has been identified as a "stakeholder" and is invited to participate in the stakeholder workshop, which will be held at the Drumheller Civic Centre in Drumheller at 2:00 P.M. on June 24, 2002. These workshops are by invitation and limited in size. They will be conducted by objective facilitators in a format that encourages interaction and discussion. A copy of the workbook that will guide the discussion is enclosed. A number has been provided to confirm participation by June 18, 2002. Public meetings will be held the same day in the same community from 7:00-9:00 P.M. to provide an opportunity for • others to present a prepared submission. Recommend Councillor Brian Holsworth and Assessor Steve Nedoshytko attend the stakeholder workshop on June 24, 2002 in Drumheller. 3. June 12/02 Letter from the AAMD&C re: Recreation Corridors Legislative Review The AAMD&C has advised that the Alberta Government has released an Alberta Recreation Corridors Legislative Review Workbook, to guide public consultation efforts relating to the development of new provincial legislation dealing with recreational trails. Information meetings across Alberta will be hosted by MLA Ray Danyluk to further discuss the issues outlined in the Workbook. A brief summary of the issues raised in the Workbook has been provided. The AAMD&C encourages all members of Councils to review the issues raised in the Workbook. Note: Members are also asked to provide the AAMD&C office with a copy of any submissions made on this issue. Recommend Councillor Holsworth and Mr. Nedoshytko be provided with copies of this document. 4. June 12/02 Letter from the AAMD&C re: Model Process to Guide Municipal Consideration of Subdivision and Development Using Private Sewage Disposal Systems Alberta Municipal Affairs has provided a conditional grant to the AAMD&C to develop a "Model Process to Guide Municipal Consideration of Subdivision and Development Using Private Sewage Disposal Systems". The project includes: a) The development of a model process. b) Identify and plan the development of information, tools and mechanisms needed to support the process. c) Recommendation for changes or enhancements to related systems, programs or legislation needed to support the process. This process will assist in making decisions on subdivision proposals using private sewage systems and will contribute to increasing the effectiveness, sustainability and ® safety of developments using private sewage systems. The AAMD&C is asking if any municipality is interested in undertaking the management and development of this C./COUNCIUcorr20020625.doc Page 1 r CORRESPONDENCE REPORT June 12 - June 25, 2002 project. Interested member municipalities are asked to provide an expression of interest outlining a proposal for undertaking the proposal and benefits of the member municipality carrying out the project. Expressions of interest should be submitted by July 15, 2002. A detailed overview of the project has been provided. is • Recommend this document be referred to the Municipal Planning Commission for review. 5. June 12/02 Letter from the Responsible Firearms Owners of Alberta On January 14, 2002, the above noted organization asked for endorsement of a proposed "Alberta Western Firearms Heritage and Historical Act". To date the response from rural municipalities includes 41 letters of support from individual Counties and M.D.'s, 5 letters of no support, and 21 have not responded to date. They are asking if the County is one of the 21, which have not responded yet, to please consider sending their endorsement. A copy of the proposed Act, with the "agricultural firearms usage" revision, has been provided. Note: The above was forwarded to the Executive Committee on January 17, 2002, and it was recommended to accept and file. Recommend to accept and file, with copies provided upon request. 6. June 5/02 Letter from AAMD&C re: Survey on Tarping of Gravel Trucks The results of the survey which was done on the tarping of gravel trucks has been completed and provided with 52 municipalities participating. Only 6 respondents required gravel trucks to be tarped when traveling through their jurisdiction. Recommend a copy of this survey be provided to Rob Mayhew, Public Works Superintendent • 7. June 13/02 Letter from Richard Marz, M.L.A. re: Meeting with Honourable Guy Boutilier, Minister of Municipal Affairs Richard Marz, M.L.A., is trying to organize a meeting for the fall between the above minister and Kneehill County, however he would like confirmation that Council is still interested in meeting and if so to provide a list of issues for discussion. Recommend this matter be further discussed with regard to agenda items and possible meeting dates. 8. June 12/02 Letter from Donna Wigley, Proiect Manager Registries & Consumer Services Maior Proiects (Alberta Government Services) re: Amendments to the Foreign Ownership of Land Regulations The above department has identified a number of amendments to the Foreign Ownership of Land Regulations. These regulations came into force in 1979 and is designed to monitor and restrict non-Canadians from acquiring significant amounts of privately owned prime agricultural and recreational land. The amendments are intended to update the Regulations and include certain marketplace transactions, which are not currently present. A copy of the discussion paper summarizing the issues involved in the amendments has been provided. The deadline for comments is July 10, 2002. Recommend to accept and file, with copies provided upon request. 9. June 14/02 Letter from Bill Gordon, Development Officer Alberta Agriculture, Food, and Rural Development re: Municipal Industrial Wastewater Infrastructure for Agricultural Processing Program C:/COIJNCIUcorr20020625.doc Page 2 CORRESPONDENCE REPORT June 12 - June 25, 2002 An update on the above program has been provided which was originally developed to improve a municipality's ability to take advantage of the economic growth opportunities presented by agricultural processing. Two amendments include: a. The reduction in the minimum project size from $2,000,000 to $500,000. b. The addition of feasibility studies. To qualify for assistance, the feasibility study must assess the water and wastewater infrastructure options available to municipalities to accommodate eligible agri-food processing investments. A copy of the latest program brochure has been provided. Recommend to accept and file. 10. Invitation from Brownlee Fryett to Jennifer Deak and Ken Hoppins Jennifer Deak and Reeve Hoppins have been invited to attend Brownlee Fryett's Annual Stampede Night on Thursday, July 4, 2002 at 5:00 P.M. at Ceili's Irish Pub and Restaurant. RSVP has been requested by June 28, 2002. Recommend Reeve Hoppins or his designate attend this function. 11. June 12/02 Letter from Alberta Union of Provincial Employees (AUPE) re: 2% Accrual Rate Defined Benefit Plan ® In October 2001, AUPE Delegates voted in favor of moving to a full 2% accrual rate from the current 1.4% defined benefit plan for the Local Authorities Pension Plan (LAP). The members of AUPE understand the implications of moving to such a formula and are willing to pay their proportionate share. AUPE would like a response on the County's position by mid-August 2002. Current LAP contributions are: To annual CPP cutoff ($39,100.00): Employee 4.025% Employer 5.025% of pensionable earnings Over CPP cut off ($39,100.00) Employee 5.900% Employer 6.900% of pensionable earnings Recommend a report be prepared detailing the County's employee and employer cost for this proposal and this matter be deferred until this report can be presented to Council. 12. Invitation from Three Hills Chamber of Commerce The Three Hills Chamber of Commerce is holding their 2002 Summer BBQ Wrap Up at the Three Hills Golf Club on Wednesday, June 26, 2002 at 6:30 P.M. Is ($10.00/plate). They wish to have attendance confirmed by June 20, 2002. Recommend to accept and file. 13. June 17/02 Stop Order Issued to Wallace & Barbara George by Barb Reimer. Development Officer A stop order was mailed (registered) on June 17, 2002 to Wallace and Barbara George for contravention of Land Use Bylaw # 1440; more than one dwelling unit per lot. The Order has notified and required the removal of the mobile home that has been placed on the same lot as the existing house by July 7, 2002. Failure to comply will result in the County taking legal steps to insure the situation has been rectified. Recommend to accept and file until July 7, 2002, whereby action will take place as per the above, if removal of the mobile home has not taken place. 14. June 13/02 Letter from the Village of Acme re: Municipal Sponsorship Program At the June 10, 2002 Acme Council Meeting, a resolution was made to enter into an inter-municipal project to obtain funding through the Municipal Sponsorship Program. Should the inter-municipal project not proceed, Acme will apply for C:/COUNCIWcorr20020625.doc Page 3 F CORRESPONDENCE REPORT June 12 - June 25, 2002 funding on its own to be used for Fire Services. Recommend to proceed with the joint Municipal Sponsorship grant application with those municipalities that have agreed to participate with the County on this application. 15. June 11/02 Liability Insurance Update from Jubilee Insurance Agencies Limited The Alberta Local Authorities Reciprocal Insurance Exchange (ALARIE) will cease to operate on December 31, 2002. In the meantime, the AAMD&C has received a clear mandate from member municipalities to investigate the establishment of an alternative to the ALARIE program. The AAMD&C intends to have a new liability insurance program in place effective January 1, 2003, to coincide with the termination of ALARIE. As with Jubilee, the new reciprocal's programs will be open to AAMD&C and Associate Members on an individual basis. Further information and details will be provided as the new program proposal is finalized. Recommend a copy of this information be provided to Terry Nash, Accountant. 16. June 12/02 Letter from the Village of Carbon re: Volunteer Appreciation BBO The Village of Carbon has invited Council to attend their volunteer appreciation BBQ on Friday, August 16, 2002. Due to many residents in Kneehill County benefiting from the contributions of volunteers in the Carbon community, any financial contributions would be appreciated. Recommend the local Councillor, Brian Holsworth, attend this volunteer appreciation BBQ. 17. June 12/02 Letter from the Village of Carbon re: Garbage Collection Contract Following the Joint Elected Officials Meeting of May 29, 2002, the Village of Carbon's Council discussed the idea of a regional garbage collection throughout Kneehill County. Their Council believes the current cost paid by the Village for this service is below other towns and villages in the County and may still be below what a regional system would cost. They would consider a regional system once their current contract has expired. Recommend to accept and file with this information to be reported at the next Joint Elected Officials meeting. 18. June 11/02 Letter from Hearthstone Child & Family Services re: Meeting Between Hearthstone Child & Family Services and FCSS A meeting between Hearthstone and FCSS representatives will be held on June 18, 2002, at the Drumheller Civic Centre at 10:00 A.M. Hearthstone is in the process of compiling statistics for the various areas within the region. This information will be available at this meeting. Recommend Shelley Jackson, FCSS Director, attend the meeting in Drumheller on June 18, 2002. 19. June 11/02 Fax from Malcolm McIlroy, Secretary, Society for Environmentally Responsible Livestock Operation (SERLO) to the Reeves of Alberta Rural Municipalities SERLO was formed as a result of the recent provincial take over of the siting and regulation of Confined Feeding Operations. An organizational meeting was held in ® Red Deer on April 12, 2002. A list of Board of Directors has been provided, as well as their objectives. The Society hopes to hold another conference in the spring of 2003. A contact number has been provided. A copy of this fax has been provided to C:/COUNCIL/corr20020625.doc Page 4 r CORRESPONDENCE REPORT June 12 - June 25, 2002 Reeve Hoppins. Recommend to accept and file with copies available upon request. 20. June 11/02 Copy of Letter From Randy Tiller to Mr. A. Gary Young, VP International Operations Mr. Tiller has responded to Mr. Young's request to lease space on the County's Linden tower. Mr. Tiller has advised the Communications Group feels that the 48" dish is too large for the tower (fax dated June 3, 2002). Mr. Tiller further advises that should his company be interested in covering the cost of an engineering study for this tower and the cost of any upgrades to it, the County would re-examine the proposal. A copy of the initial letter from Mr. Young, as well as correspondence between Mr. Tiller and the Communications Group is provided. Recommend to accept and file. 21. May 29/02 Letter from Shirley McClellan, Minister of AB Agriculture, Food and Rural Development re: Agricultural Service Board (ASB) Grant The ASB has been allocated a basic grant of $74,415.00 for 2002-2003 which will be transferred by direct deposit to the County. This is 100% of the grant in advance of ® the programming season. The County has also qualified for a Special Weed Control Project grant of $1,000.00. This grant may be claimed upon completion of the special project, however the deadline for claiming this grant is December 1, 2002. Copies of the signed ASB Agreement and Schedule A "Budget Information Summary" has been provided. Due to a recent reorganization, Byron Jonson, Branch Head, Farm and Rural Programs Branch will be the Minister's delegate for the purposes of this Agreement. Recommend to forward copy of the above letter to Bruce Sommerville, Agricultural Fieldman. 22. June 4/02 Copy of Letter from Alberta Transportation to Mark Vovice, Location Manager Dreamkeeper Productions Inc. re: Filming in Drumheller Area Dreamkeeper Productions Inc. has forwarded a proposal and Traffic Accommodation Strategy to Alberta Transportation to carry out filming operations along and near provincial highways in the Drumheller area. Alberta Transportation has agreed to the proposal under certain conditions, which have been listed. • Recommend to accept and file. 23. June 16/02 Copy of Fax from Alberta Association of Landowners for the Protection of Agricultural Land (AALPAL) to AAMD&C re: Multi-use Public Recreation Corridor Legislative Review AALPAL has provided a copy of the review recently completed by their consultant, Bruce Stubbs, regarding the above Legislative Review. AALPAL has taken the approach that this legislation is not needed or desired. In the past AALPAL was assured by the Provincial Government that public recreation trails were the responsibility of local government permitting, however they feel it appears there is no security to this assurance. Last year at the fall's AAMD&C Convention, AALPAL's alternative to legislation was defeated. They will be offering a new option as the alternative to the proposed legislation. AALPAL hopes the County will see the threat of this legislation and voice an objection at the series of public meetings currently scheduled. is Recommend to accept and file. C:/COUNCIL/corr20020625.doc Page 5 I CORRESPONDENCE REPORT June 12 - June 25, 2002 24. June 13/02 Regular Meeting of the Directors of the Wild Rose Economic Development Corporation (WREDC) The next regular meeting of the Directors of the WREDC will be held on June 13, 2002 at 7:00 P.M. The Annual General Meeting of the Directors and Shareholders will be held following the Regular Meeting at 8:30 P.M. and 9:00 P.M. respectively. Agendas for the meetings have been provided, as well as the March 31, 2002 Financial Statements. Recommend Councillor Holsworth further report on this meeting. 25. June 13/02 Letter from Town of Three Hills re: Kneehill County 2001 Recreation Grant The Town of Three Hills has advised that they continue to support the funding formula that has been used in the past 4 years, for the Kneehill County Recreation Grant. It is their understanding that their portion would be three sevenths of the total County Recreation Grant. Based on the money being divided seven ways, one share going towards the arena and two shares going towards the one indoor year round pool. They would also like to reiterate their previous comments that their operating costs are up considerably due to utility costs and continue to request an increase of about 10% for the Regional Recreation Grant. . Recommend the 2002 County recreation grant be paid as all involved parties have unanimously agreed the grant distribution be the same as previous years (Three Hills - $42,857.13; Trochu, Acme, Carbon and Torrington Ag Society each receiving $14,285. 71 for a total of $100,000.00). 26. Committee Reports Kneehill Regional Water Committee - Minutes of the May 23, 2002 meeting and a copy of the May Financial Statement. Murray Woods attended on behalf of Kneehill County. The next meeting has been scheduled for June 20, 2002 at 7:00 P.M. at the Acme Administration Office. Recommend to accept and file with Councillor Woods to provide any additional comments if necessary. C/? - '&j J 7nifer,eak, CAO • C:/C0UNC1Ucorr20020625.doc Page 6 EXECUTIVE COMMITTEE MEETING MINUTES June 21, 2002 An Executive Committee meeting was held in the Kneehill County office, 232 Main Street, Three Hills, Alberta, on Friday, June 21, 2002, commencing at 8:00 A.M. The following were present for the meeting: Reeve: Councillors: Absent: Councillors Kenneth J. Hoppins Division Six Brian Holsworth Division One Jerry Wittstock Division Three Vern Crawford Division Five Ken Knievel Division Seven Murray Woods Division Four Carol Calhoun Division Two Jennifer Deak, Administrator, was also present and recorded the minutes. PRESENT Reeve Hoppins called the meeting to order at 8:15 A.M. Reeve Hoppins advised due to CALL TO ORDER prior commitments and the short notice given for this meeting, Councillors Calhoun and Woods were unable to attend. The following items were agreed upon for discussion: Public Works Report Planning AGENDA • Drought Declaration CAO Position 1. Public Works Report: Mr. Rob Mayhew, Public Works Superintendent, entered the meeting - time 8:18 A.M. Mr. Mayhew reported the following: 1. Fire west of Trochu - Cost of road damages incurred from this fire is $953.51. PUBLIC WORKS This is for gravel and grader work. It was agreed to send this invoice to the landowner where the fire originated (Neil Silver). TROCHU FIRE 2. Torrington Trees - In response to a complaint regarding the safety of trees along a boulevard in Torrington, tree removal estimates are being obtained from Davey Tree and a local contractor. These estimates will be brought to Council. Council TORRINGTON requested Mr. Mayhew obtain a letter from Davey Tree outlining the safety TREES hazards that could arise should the trees not be removed. It was also recommended Mr. Mayhew have Mr. Bruce Sommerville, Ag Fieldman, inspect the trees. 3. Linden West Road Project - it has now been determined that a Fisheries and LINDEN WEST Oceans study is required for this road project. AMEC has requested we look after ROAD PROJECT the land agreements. 4. Seed Cleaning Plant Road - AMEC wants the County to purchase land for this SEED PLANT road project. ROAD 5. AB Transportation Meeting - June 12/02 following the 2002 Central Region Zone Information Session, Mr. Mayhew reported he had scheduled a meeting with Stu Becker, Regional Director. Unfortunately Mr. Becker was unable to make the ATU MEETING meeting but Mr. Brian Reid, Infrastructure Manager, met with Mr. Mayhew to discuss utility systems and funding for utilities in the hamlets. The meeting proved to be very informative. 6. Linden Speed Limits - Mr. Mayhew requested consideration for speed reduction LINDEN ROAD both east and west of the village of Linden to 80 kph. He will include this on his SPEED report to Council. Councillor Crawford reported oil being applied to the municipal road beside the Stan OIL ON RAOD Milan farm and requested Mr. Mayhew to investigate. Councillor Knievel reported he had received a letter from Marlin Kary and Lawrence Kahler requesting a relaxation for a second approach SW 6-33-22-W4. The request had APPROACH • been denied because of sight distance (only 450 feet and 600 feet was required). Mr. M h i REQUEST ay ew ndicated that he would further investigate. Councillor Crawford briefly discussed the dust control policy and a problem he had personally encountered regarding the dust control at an intersection. It was agreed to refer DUST CONTROL this to the Policy Committee to set a policy for dust control at intersections. POLICY 2002CouncilMinutes/20020621 ExecutiveCommittee EXECUTIVE COMMITTEE MEETING MINUTES June 21, 2002 Mrs. Deak reported Mr. Mayhew's probationary period ended August 18, 2002. Due to Mrs. Deak's departure form the County, effective July 31, 2002, it was agreed the PWS REVIEW performance review for this probationary period be completed by Mrs. Deak prior to her departure. Mrs. Deak discussed the possibility, brought to her attention by Councillor Crawford, of waiving the County residence requirement for Mr. Mayhew. It was noted Mr. Mayhew PWS HOME currently resides 11 miles east of the County boundary. It was further noted, should an RELOCATION emergency situation arise that required his services, Mr. Mayhew would remain within the County until the emergency situation had been addressed. It was agreed this employment condition should be waived. Mr. Mayhew left the meeting - time 8:45 A.M. 2. Planning: Ms. Barb Reimer and Mrs. Deanna Keiver entered the meeting - time 8:46 A.M. A discussion followed on the options available to address the planning requirements due to Ms. Reimer's departure, effective June 24/02. Ms. Reimer noted she had contacted the planning department of Mountain View County and also spoken with the County's former Development Officer, Lisa Schnuelle. Both parties had indicated they were extremely busy at the present time to ' commit to assisting the County during this transition. Ms. Reimer indicated she was willing to come back to assist with training and the mapping (GIS). Ms. Reimer reported she had spent some time with Deanna Keiver going over • various aspects of the planning department. When asked about the option of using a planning service, Ms. Reimer recommended an in house person should be here at least PLANNING two days a week and site inspections were imperative. It was noted the County's average is 30 subdivision applications and 130 development permits per year. No information was provided as to how many of these were CFO applications, which would now be handled by the NRCB. Councillor Holsworth inquired about planning enforcement and Ms. Reimer noted this should be asked when the planning organizations make their presentations. Mrs. Deak inquired whether, if the County did the development permits, having a planning organization do the subdivisions and redesignations would be viable. Ms. Reimer noted someone would have to be designated to sign planning documents and issue development permits. Mrs. Deak requested Mrs. Keiver's comments on her possibly handling this task. Mrs. Keiver noted she was willing to accept this challenge; did not have all the training or knowledge to run the department but was willing to work with a planning organization, as it would offer support and guidance. Ms. Reimer noted typically, planning services are more expensive than in house staff. Mrs. Deak noted no one had responded to the advertisement for the Development Officer, noting it had been a short window for response but no one had sent in an application or even telephoned about it. It was noted there was a shortage of planners and assessors in the province. Ms. • Reimer recommended Council be more proactive in its planning and what it envisions the municipality to look like in the future, look at trends, such as redesignations, and put planning processes in place to ensure its vision is met. Reeve Hoppins requested Ms. Reimer attend and be available to participate in the County's October 15/02 Public Hearing/Open House for its Environmentally Sensitive Areas. Ms. Reimer agreed to attend this meeting. Ms. Reimer and Mrs. Keiver left the meeting - time 9:15 A.M. 3. Drought Risk Management Plan: Mr. Bruce Sommerville, Ag Fieldman, entered the meeting - time 9:16 A.M. Mrs. Deak distributed booklets - Agriculture Drought Risk Management Plan for Alberta, including the Strategic Plan version, to all present. Mr. Sommerville advised the DROUGHT conditions in the County with regard to drought alert indicated the municipality was ALERT definitely in trouble; it is surviving on topsoil moisture and should there be lots of heat in July it would result in trouble and drought conditions. The condition of pasture varies throughout the municipality depending on soil types and management practices. There are ® also major surface water problems with dugouts. An inquiry was made as whether to declare a drought alert for the County. Mr. Sommerville advised the AAMD&C was meeting on Monday with two representatives from each of its zones to address this situation. Mr. Sommerville further noted it was his understanding there was no difference with regard to possible compensation whether a municipality declared a drought or a drought alert. It was agreed to put forward a motion to declare a drought alert at the June 2002CouncilMinutes/20020621 ExecutiveCommittee 2 EXECUTIVE COMMITTEE MEETING MINUTES June 21, 2002 25/02 Council meeting. Mr. Sommerville left the meeting - time 9:30 A.M. 4. CAO Position: Mrs. Deak's resignation as CAO of Kneehill County was discussed. Reeve Hoppins advised he had an appointment with the newspaper for 1:00 P.M. to day to do a news release and invited any Councillor and Mrs. Deak to attend this meeting. Mrs. Deak CAo distributed copies of AB Municipal Affairs information brochure - Hiring of a Chief Administrative Officer - to those present and briefly reviewed the contents of the brochure, recommending all Council read the document as it provided a wealth of information going through the entire hiring process. Mrs. Deak then distributed a draft advertisement for the CAO position that was reviewed by Council. Mrs. Deak recommended the requirement of a CLGM designation for the new CAO. It was proposed the closing date for applications for this position be Friday, July 26, 2002 at 4:00 P.M.; the advertisement be advertised the weeks of July 1st and 8th in the Three Hills Capital, Drumheller Mail and Red Deer Advocate; the Calgary Herald and Edmonton Journal Saturday Career section the last week of June; and by the AAMD&C and Society of Local Government Managers. A date of July 15/02 was proposed for CAo Council to meet and set out its criteria for the new CAO. Mrs. Deak recommended the .utmost discretion and confidentiality be exercised in this process. Councillor Crawford nquired whether it would be appropriate fa n<to approach a person who may be ? i n r7??-! n ?,, Yn e n , interested and ualified for the ositi It w ?°aeedtit? t b ld i d q p on. a wou no e appropr ate an not • well perceived for any Councillor to do this. ('ou tic-) L Mcc 7) Mrs. Deak discussed a list of pending items that she would like to complete prior to her departure, noting some of the legal issues may not be concluded but her new employer, Wheatland County, was agreeable to her assisting with the transition. Mrs. Deak noted a motion would be required regarding her resignation. Reeve Hoppins noted this and the proposed dates discussed would be further reviewed by all of Council on June 25/02. Mrs. Deak left the meeting - time 10:30 A.M. Shortly after, the meeting adjourned. S • 2002CouncilMinutes/20020621 ExecutiveCommittee 3 I PWS Report June 25, 2002 Robert Mayhew OLD BUSINESS 1. Construction - Bauer Road Project nearing completion and preparing to start Grainger Project. 2. Prairie Grains Road Program - several hold ups with the bridge file re: environment requirements. a. AMEC has sent to the Canadian Coast Guard Western Region in Edmonton a copy of a letter referring to this bridge file dated 1993 from Navigable Waters Protection Division stating that this site was considered to be non-navigable - stating as a result, approval of this department is not required for bridge construction. Received letter advising the County that the original "navigable" determination remains unchanged. Consequently, an application for approval is required. AMEC continues to work on this subject. b. The Alberta Community Development, Cultural Facilities Historical Resources Division. Historical Resources Act Requirements - a consultant has been chosen to do the Historical Resources Impact Assessment. 3. - Dust Control Program - Started applications on Friday, May 31/02. Dust Control Applications should be completed this week. Three late dust control applications received. Dust Control applications should be completed by this week. Any future dust control requests to come through the office - to let people know that need a number of dust control agreements before ordering a shipment of oil. Next year the dust control program will be done in reverse order from this year. A list of concerns, problems or bouquets received this summer will be kept on file for next years program. 4. Torrington Trees - Two quotes received for tree removal at Torrington. NEW BUSINESS 5. Report on "Parks and Road Tour" - Discussion Items a. Parks 1. Braconnier - shingles for camp kitchen roof - preplan for tree planting to replace trees that will have to be removed or will be dead in 5 to 10 years. 2. Keivers - preplan for tree planting to replace trees that will have to be removed or will be dead in 5 to 10 years. - new gates needed 3. Torrington - broken post b. Park Rates - review Presently per nite- 1. Braconnier - $5.00 has camp kitchen. 2. Keivers - $10.00 has showers and ball diamonds and bigger area. 3. Torrington None 6. Speed Limits - Linden West approved to be changed from 100 km/h to 80 km/h - change the bylaw to reflect this approval and at the same time approve and change the bylaw for Linden East which presently has a speed limit of 50 km/h from Linden past Linden home road then it changes to 100 km/h for 1 kilometer until the 50km/h before the Church site - would like to change this1 kilometer stretch from the 100 km/h to 80 km/hr as well. 7. Roads requiring attention: 1. Reviewed the concern on the Carbon road- washboard 0 extra attention with the grader, - the sandy base and the steeper slope of the hill are factors do cause washboard on this hill due to the braking, an ongoing problem. 2. Reviewed a low level crossing 31-0 east of 836, this is a dirt trail and only solution would be to install a culvert - this would be treated as all bridge files are treated. I would consider it a low priority due to the type of road - dirt trail. 8. S9 C aning Plant - will utilize extra dirt from the plant for road construction. Rob Mayhew Public Works Superintendent 1. 0 U,6/14/2002 FRI 10:06 FAX 11-Jur-Z002 08:11am From-CANADIAN COAST GUARD ED1dONTON Fisheries and Ooearts Canada Coast Guard -Central & Arctic Region Whitcmud Business Park 4253 97 Street Edmonton AB T6E SY7 June 11, 2002 AMEC Itfl tmcturo X.imhed 130 Sioux Road Sherwood Park AB TSA 3X5 Your Me Vorre r6rdr nce 06588 Ourfile Nounr8f6rcnee 8200-02-6191 Attention: Paul Chaj4ML-V ate: Navigabilhy enquiry, Lonepine Creek, SW 27-30-26, W4M, Province of Alberta Reference is made to your correspondence dated June 7, 2002. Further to our letter dated April 9, 2002 and a subsequent situ inspection, please be advised that 40 our original "navigable" determination remains unchanged. Consequently, an application for approval is required. The Department is also responsible for the review of projects pursuant to the Fisheries Aar. For advice with respect to the Fisheries Act, you are advised to contact 403-292-5170, You are advised not to proceed with construction until all proper approvals are obtained, Please refer to our file number with any future correspondence. If you have any questions or wish further information, please contact this office at (780) 495-3701, IN Steve Drumond ?? WP Edmonton cc: Sarnia RM Canada 1t1 [7 Paches et Oc4ans Canada I1 001/001 7804958607 1-798 P.002/002 F-598 Garde cbtidre Rdglon du centre of de 1'arctique cc/,4vss)41r)4/ -AMA r 2r' CoWjYM t-. MEC CA L440'. j "')Ay Ir4t ra - AL(3C t1 T??S(t 4Pt ) dOgrjr MatW --rvN.u? Co TI O v a O • a.Ln.LI.LSNI SQNVONV.LS 1VNOLLVJna3 NVIUVNVJ HELL AH U31Ia3!33V IS?3 ZI -t sapeiD ui sAoq put s[ik ioj 10oipsAtp auapuadapui Isaplo s,/,I IEE sl S.LS 0 Vtp Y? r v! T7 IY IfM? .4I W u w s A Ji` •1- d m 0 0 tl .. 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