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HomeMy WebLinkAbout2002-06-11 Council Minutesr KNEEHILL COUNTY AGENDA - COUNCIL MEETING June 11, 2002 APPOINTMENTS: 9:00 A.M. Rob Mayhew, Public Works Superintendent - see agenda item # 7 10:00 A.M. Public Hearing- see agenda item # 9 11:15 A.M. Steve Nedoshytko, Assessor - see agenda item # 13 1:30 P.M. Municipal Planning Commission - see agenda item # 12 GENERAL: 1. Approval of Agenda 2. Approval of Minutes May 28/02 regular meeting minutes May 28/02 Public Hearing minutes 3. Administrator's Report 4. Pending Report 5. Correspondence Report 6. Accounts Payable TRANSPORTATION: 7. Public Works Superintendent's Report 8. June 13/02 Parks and Road Tour PLANNING: 9. Public Hearing (recessed from May 14/02) - Redesignation SW 16-29-23-W4 10. Bylaw #1462 - Redesignation NE 20-32-24-W4 11. Public Hearing Date Required for Redesignation Request (SW 26-28-24-W4) 12. Municipal Planning Commission ADMINISTRATION: 13. MLA Farm Property Assessment Committee - Footprint Concept 14. May 29/02 Joint Elected Officials Meeting 15. Recreation: May 21/02 Ad Hoc Recreation Committee Linden Municipal Library Request Recreation Grant June 10/02 Meeting Report 16. Water Services: A. Dick Connection Request Bulk Water Rate Request Equity Water Coop L. Kurta Letter 17. Planning Proposals FIRE: 18. Mutual Aid Agreement 19. April 30/02 Trochu Fire Meeting Report 20. May 30/02 Fire Visionary Meeting 21. 2002 Municipal Sponsorship Program COMMITTEE REPORTS: 22. May 28/02 Kneehill Ambulance Service LATE ITEMS: r KNEEHILL COUNTY COUNCIL MINUTES June 11, 2002 A regular meeting of Council was held in the Kneehill County office, 232 Main Street, Three Hills, Alberta, on Tuesday, June 11, 2002, commencing at 8:30 A.M. The following were present for the meeting: is Reeve: Ken Hoppins Division Six Councillors: Brian Holsworth Division One Carol Calhoun Division Two PRESENT Jerry Wittstock Division Three Murray Woods Division Four Vern Crawford Division Five Ken Knievel Division Seven Jennifer Deak Municipal Administrator Barb Long Recording Secretary Reeve Hoppins called the meeting to order at 8:30 A.M. CALL TO ORDER The following amendments were made to the agenda: • Under agenda item 23 add Contracts - Planning & Fire Under agenda item 24 add County Golf Tournament Policy AGENDA Delete agenda item 17 - to be discussed under agenda item 23 ADDITIONS AND APPROVAL Councillor Calhoun moved approval of the agenda, with the above amendments. CARRIED Council was advised the following correction had been made to page 2 of the Public APPROVAL OF Hearing minutes, after they had been e-mailed to Council: "Reeve Hoppins asked for any MINUTES & presentations in support of the amending bylaw. " PUBLIC HEARING MINUTES Councillor Wittstock moved approval of the May 28, 2002 Council minutes, including the Public Hearing minutes, as corrected. ADMIN REPORT CARRIED COMMUNITY Ms. Debi Moon, reporter for the Three Hills Capital entered the meeting at 8:40 A.M. SAVINGS GOLF TOURN The Administrator's Report was reviewed and the following additions made: - Community Savings/Kneehill County Golf Tournament, July 4, 2002 - Council was JULY CM DATES requested to advise administration as soon as possible who would be participating. - Council Meeting Dates - Council consensus was to have only one Council meeting in July, July 16, 2002 and directed administration to advertise this change. A EXEC COMM decision would be made regarding the August Council meeting dates at the June 25, MEETINGS 2002 Council meeting. - Executive Committee Meetings - Mrs. Deak requested consideration be given to having representatives of Council meet with administration between Council meetings to discuss issues of concern that may need more immediate attention. It was noted this was required as Council no longer held Executive Committee meetings. Council consensus was for the Reeve to meet informally with the Municipal Administrator, and if needed, the Public Works Superintendent, prior to BooMTowN the Council meeting, to touch base on County issues. TRAIL KICK OFF - BoomTown Trail Kickoff - It was reported Trochu Mayor Loretta Ling had called requesting confirmation of Council's attendance at the BoomTown Trail Kickoff being held on June 14, 2002 at Morris Meadows? Reeve Hoppins advised he would attend as a representative of Kneehill County and asked that administration reply to WILD ROSE JD/MIN I KNEEHILL COUNTY COUNCIL MINUTES June 11, 2.002 the invitation. FNDTN - Wild Rose Foundation - In response to Councillor Holsworth's May 28`h request, Mrs. Deak provided information on the Wild Rose Foundation noting it provides quarterly funding, with fire fighting equipment being considered for grant funding. RURAL GBG PICK However, effective January 1, 2002, capital items were no longer funded. UP - Rural Garbage Pick Up - In response to a request for information from Councillor Crawford, Mrs. Deak noted that the rural garbage pick up, in Red Deer County, was arranged for by the individual service provider to residences close to the urban areas and had nothing to do with the County. Councillor Crawford advised that due to the distance from some areas within the municipality to the County's only waste disposal site, Schmautz Waste Recovery Site, he would be gathering information on FOIP REPORT other possible solutions from other municipalities. - Under Item #1, FOIP Report, Councillor Woods thanked Mrs. Deak for the work she had done in sending in the appropriate information and noted this investigation should put closure to this issue and confirm the County had acted appropriately and APPROVAL OF responsibly, following FOIP regulations. ADMIN. REPORT Councillor Woods moved approval of the Administrator's Report, including the above additions. • CARRIED PENDING & UPCOMING DATES The Pending and Upcoming Dates Report was reviewed: REPORT Under Item #10, Linden Rubble Pit, Councillor Woods noted his concern that at this time County policy has stipulated the Schmautz Waste Recovery Site only accept rubble from SCHMAUTZ the rural residents, leaving the villages of Acme and Linden without a site to dispose of HOURS rubble. Councillor Holsworth reported Mr. Ian Martens, Environmental Services Manger, was looking into the possibility of expanding the Linden Rubble Pit and requested Council wait for this report before discussing this matter further. Mrs. Deak noted she would follow LONG RANGE up on the status of the Saturday opening of the Schmautz Waste Recovery Site. PLANNING Under Item #5, Long Range Planning Meeting, Councillor Crawford requested a second meeting be scheduled with Dru Mohler, Alberta Community Development, prior to the APPROVAL OF October budget meeting, preferably in mid to late September REPORT Councillor Calhoun moved acceptance of the Pending and Upcoming Dates Report. CARRIED CORR REPORT The Correspondence Report was reviewed: MLA FARM Under Item #2, MLA Farm Property Assessment Review Committee, Councillor Calhoun PROPERTY REV requested a date for the public meeting being held in Drumheller on this matter. COMMITTEE (Information provided later in the meeting). Under Item #14, Calgary Stampede Farm Family Award, Reeve Hoppins and Councillor CALG STAMPEDE Crawford reported they would attend this event as representatives of Kneehill County. FARM FAMILY Under Item #21, Farmers' Advocate Annual Report 2001, Reeve Hoppins requested a copy. Under Item #27, Volunteer Appreciation Supper, Reeve Hoppins noted he would attend COUNTY GRAIN this function as a representative of Kneehill County. INVITATIION Under Item #29, County Grain & Feed Mill Invitation, Council determined that as this was a customer appreciation breakfast, not a grand opening, this event not be attended in an 0 BRAAZ official capacity with each Councillor to determine whether to attend as a private citizen. CONCERN Under Item #33, Otto Braaz Obstruction of Road Allowance, Council agreed to monitor this situation and should the gate be closed and locked the County would need to take 3 HILLS WATER further action. # TREATMENT Under Item 34, Town of Three Hills Water Treatment Plant Tour, Council noted this was TOUR on the same day as the ASB/KWAC tour. It was agreed Councillors' Calhoun, Holsworth and Wittstock would attend the ASB/KWAC tour and Councillors' Crawford, Woods and PUBLIC MEETING Hoppins and Mrs. Deak would attend the Water Treatment Plant tour. RECREATION TRAILS JD/MIN I KNEEHILL COUNTY COUNCIL MINUTES June 11, 2002 f Councillor Woods requested information be obtained on the public consultation meeting, regarding Recreation Trails being held in Drumheller, that he had heard advertised on a local radio station. (Information provided later in the meeting). APPROVAL OF Councillor Knievel moved acceptance of the Correspondence report, as presented. CORR REPORT CARRIED Councillor Crawford moved approval of the accounts presented for payment today, ACCTS PAYABLE subject to review by the Finance Committee of Councillors Hoppins, Woods, Crawford and Calhoun. CARRIED 0 • LJ The meeting recessed from 9:07 A.M. until 9:12 A.M. Mr. Mayhew, Public Works Superintendent, was present when the meeting reconvened. Mrs. Long did not re-enter the meeting until 9:15 A.M. The Public Works Superintendent's Report, attached and forming part of these minutes, was presented. Under report item #3(a), Dust Control, Mr. Mayhew reported only one late application had been received and recommended the ratepayer pay the entire cost of the product, with the County supplying the grader work. Councillor Wittstock noted he had received several positive comments about the quality of the dust control application. Councillor Knievel requested the new dust control at the Haller and Wagstaff residences be checked, as he had been advised there was not enough product applied. Under report item #5, Lionel Brisson Concern, Mr. Mayhew advised Davey Tree had been contacted and would be supplying an estimate on the removal of the dead trees located on County property. Councillor Wittstock requested a copy of the gravel application schedule for Division 3. In response to an inquiry from Councillor Calhoun regarding Township Road 30-0, Mr. Mayhew reported he had scheduled this road for gravel this week. He further reported he had attempted to meet with the ratepayer regarding this matter and will try again. The following were requested to be added to the agenda of the June 13th 2002 Annual Park and Road Tour: Horseshoe Canyon Road, Sharples Road, Linden West road and the Torrington, Braconnier and Keiver's Lake parks. Councillor Woods reported he would be unable to attend the Annual Park and Road Tour. Mr. Mayhew reported the Bridge File for the Penner Road has received government approval so he would be ordering the culvert. He further advised that when doing the gravel on Township Road 30-0 he would leave this mile. Under report item #9, Water Systems, Mr. Mayhew recommended the ICAP funding be used to investigate the different options to upgrade the hamlet water and sewer systems and be applied to the required upgrades. Councillor Woods requested the possibility of extending the lines of existing water distribution systems, to have the hamlets move away from using a groundwater source, be part of the study. Councillor Woods noted a policy needed to be developed regarding removal of the topsoil from the County ditches and requested it be discussed at the next Policy Committee meeting. RECESS PWS REPORT DUST CONTROL TORR TREE CONCERN GRAVEL SCHEDULE ANNUAL PARK & ROAD TOUR PENNER RD HAMLET WATER SYSTEMS TOPSOIL IN Councillor Crawford requested Mr. Mayhew check the condition of the north/south road DITCHES running past the Carbon reservoir, from north of the Carbon cemetery to Secondary Ai n? NG rn o i rv ?t) sotck-11 t Highway 573: g'3(.2 _ fUN,La6 CoUNu 'nee a I Under report item #11, Speed Limit request, Mr. Mayhew recommended a reduction of the speed limit to 80 km per hour on the one mile portion of the road west of Linden, on the SPEED LIMIT Linden West Road from Junction 806 to Range Road 26-0. REQUEST Councillor Woods requested Mr. Mayhew look at the Linden East road, on the Annual Road Tour as there may be more logic in having the speed limit on the first mile east of LINDEN EAST Linden, on the Linden East Road, reduced to 80 km/hour, rather than having a 100km/hr speed limit dropping to a 50 km/hour speed limit. Under report item # 12, Road Study, Mr. Mayhew reported he would bring the JD/MIN I KNEEHILL COUNTY COUNCIL MINUTES June 11, 2002 recommendations to Council to ensure they were in agreement with the direction being taken by the Road Study. Mrs. Deak suggested Council think about identifying roads, keeping in mind future priorities, to be considered along with the foremen's input in developing a 5 year road plan. Reeve Hoppins thanked Mr. Mayhew for his promptness and manner in handling the Torrington tree concern and the 2002 dust control application. Councillor Woods moved acceptance of the Public Works Superintendent's report, including recommendations. Mr. Mayhew and Mrs. Long left the meeting at 9:38 A.M. Mrs. Long re-entered the meeting at 9:42 A.M. Bylaw #1462, for the redesignation of the N.E. 20-32-24-W4 from Agricultural Conservation District to Agricultural District, was presented for third reading. Councillor Calhoun moved third reading be given to Bylaw #1462. CARRIED • A lengthy discussion ensued on whether the reason given for this request, and the subsequent subdivision into two 80 acre parcels, fits the current planning documents, the Municipal Development Plan and the Land Use Bylaw. Councillor Woods reported that in reading the planning documents, he did not feel this request fits the reasons for redesignation, and should be refused on that basis. Councillor Woods commented there was no argument, other than tax rates, given for wanting a subdivision greater than 20 acres and that it offered no reason to believe it would increase the viability of agriculture. He further noted this was not a valid reason for redesignation, and felt a five-acre subdivision of the existing homestead site, for building a shop, would not affect the agricultural land. He further reported that if Council does not agree with the planning documents, they should be changed. Councillor Calhoun stressed the need for consistency, noting other requests for redesignation for the purpose of larger subdivisions have been approved. She further noted this should not be a problem as the land was going to remain in agricultural production, and could possibly be consolidated with the adjacent quarter. Councillor Calhoun noted she felt there was more chance that in the future, a subdivision of 80 acres rather than a smaller acreage, would keep the land in agricultural production. Reeve Hoppins noted that there had been a good discussion on this bylaw, and this discussion demonstrated the need for Council to review both the Municipal Development Plan and the Land Use Bylaw. Councillor Knievel requested a recorded vote. Those voting in favor of third reading of Bylaw #1462 were Councillors' Calhoun, Crawford, Knievel, Holsworth and Hoppins. Those voting against third reading of Bylaw #1462 were Councillors' Wittstock and Woods. Reeve Hoppins declared the motion CARRIED ROAD STUDY APPROVAL OF PWS REPORT BYLAW 1462 REDESIGNATION NE 20-32-24-W4 APPROVED BYLAW 1462 A request was received from the Planning department to set a Public Hearing date to amend PH DATE SET SW the Land Use Bylaw to redesignate the S.W. of 26-28-24-W4 (Shirley Buyer) from 26-28-24-w4 Agricultural Conservation District to Agricultural District. Councillor Holsworth moved Tuesday, July 16, 2002 at 10:00 A.M. be scheduled for a Public Hearing to hear this application for redesignation and further, the necessary notices be sent to all involved parties. JD/MIN 4 F- KNEEHILL COUNTY COUNCIL MINUTES June 11, 2002 CARRIED 0 The meeting recessed from 9:57 A.M. until 10:11 A.M. Ms. Reimer was present when the meeting reconvened. Mr. Cameron Buyer, Mr. Zeke Wolf, Mr. Peter Pattison, and Mr. Terry Reed entered the meeting for the Public Hearing scheduled for 10:00 A.M. Reeve Hoppins moved Council recess in order to hear the Public Hearing recessed from May 14, 2002. CARRIED Time: 10:14 A.M. Councillor Calhoun moved Council reconvene, the public hearing portion of the meeting being completed CARRIED Time: 10:34 A.M. The delegation of Messers' Buyer, Wolf, Reed and Pattison were not present when the meeting reconvened. Ms. Reimer left the meeting at 10:35 A.M. Councillor Holsworth moved first reading be given to Bylaw #1461, this being the bylaw to redesignate the South West of Section 16, Township 29, Range 23, West of the Fourth Meridian (S W1 6-29-23- W4) from Agricultural Conservation (AC) District to Recreational (R) District. CARRIED Councillor Wittstock moved second reading to this bylaw. CARRIED is Councillor Crawford moved third reading be given to this bylaw, at this time. Councillor Wittstock expressed concern that should permission be given to proceed with the golf course development, it would follow that the development of a recreational trail on that section of abandoned rail corridor, would have to be approved and he had grave concerns that usage of a trail would have a more detrimental effect on the blue heron rookery. Councillor Holsworth advised the trail would be located within the 300 meter buffer zone recommended by the biologist, so it would not be allowed. Councillor Woods noted the golf course development appears more than willing to abide by all the recommendations and meet all requirements. He further noted that while he supports the redesignation in principal he would not vote for third reading at this time as he would like more time to review all the information supplied. Councillor Holsworth noted he was impressed with the golf course's willingness to protect this area by bringing in a biologist to provide input and regulations. It was noted a biologist employed with Fish & Wildlife in Strathmore has provided the information and recommendations, presented by the Mr. Reed A* on behalf of the golf course, to protect the blue heron rookery. NOT CARRIED UNANIMOUSLY As the motion to have third reading was not carried unanimously, the bylaw will be presented for third reading at the June 25, 2002 Council meeting. JD/MIN r KNEEHILL COUNTY COUNCIL MINUTES June 11, 2002 The minutes of the May 29, 2002 Joint Elected Officials meeting and Reeve Hoppins report of this meeting were reviewed. Councillor Wittstock inquired whether the County had received information on the recycling program started by Mountain View County. Reeve Hoppins reported the town of Three Hills had made a good presentation on a county wide recycling program, but had been requested to provide a business plan in order that the costs and benefits could be examined. Councillor Crawford requested compliments be sent to the town of Three Hills for the action taken in cleaning up the land adjacent to the roads leading to the town of Three Hills Waste Disposal Site. Councillor Crawford moved acceptance of the June 11, 2002 Joint Elected Officials meeting report. CARRIED Councillor Crawford reported on the two proposals presented by the Ad Hoc Recreation Committee, for Council's review at the May 28th Council meeting. Mrs. Long left the meeting from 10:45 A.M. until 10:47 A.M. to make additional copies of this report. Councillor Crawford clarified that that Grant C, in the amount of $28,000.00 (Community Hall grants and other donation requests), should be added to "Proposal 2". Councillor Crawford reviewed the proposals, explaining these were only options presented for discussion by Council and the Committee was open to suggestions. Councillor Woods advised these proposals were presented with the main purpose being to seek input from the rest of Council. Councillor Crawford noted this report simply focused the discussion and direction from Council would be helpful. He further noted that in reality the amount allotted would never be considered enough. Councillor Crawford advised that in reviewing the information gathered from other municipalities, most were concentrating on operating the existing facilities and that new facility projects had to be community driven. Councillor Holsworth suggested consideration of a "legacy grant", where a project is only eligible for one time funding for a capital project. Councillor Crawford suggested Council give some consideration to establishing a trust fund to build capital, and that a capital plan be developed. Councillor Crawford recommended a deadline of Fall 2002 be given for a decision on the County's Recreation Policy. Mrs. Deak requested direction regarding the Kneehill County Scholarship program for 2002. Councillor Crawford moved the 2002 Kneehill County Scholarship be advertised through the Golden Hills School Division and the Three Hills Capital. CARRIED JOINT ELECTED OFFICIAL JUNE 11/02 MEETING v NOT CARRIED UNANIMOUSLY 3RD READING JUNE 25/02 CLEAN UP OF GBG NEAR 3 HILLS The next Ad Hoc Recreation Committee meeting was scheduled for Monday, July 15, 2002 SITE at 1:00 P.M. In response to an inquiry from Councillor Calhoun as to whether the County has contributed to the newly formed Kneehill KidSport program, Mrs. Deak advised that the AD HOC REC County had contributed through financial participation in the FCSS which has provided COMMITTEE funding to this program, and by supplying a meeting place. Councillor Calhoun advised MEETING she would check with Ms. Jackson, Regional FCSS Director, at the June 12th FCSS meeting to find out the status of the program and to suggest a letter requesting funding be forwarded to Kneehill County. Mrs. Deak reported a request for support had been received from the Linden Municipal Library. Council requested a letter be sent advising Council is in the process of reviewing policy and would advise when a decision had been reached. JD/MIN r KNEEHILL COUNTY COUNCIL MINUTES June 11, 2002 Mrs. Deak advised that she would be unable to distribute the 2002 Kneehill County Recreation grant, as she had not received a response from the town of Three Hills. She reported letters would be sent to all the towns and villages advising she was awaiting a • response from Three Hills. The meeting recessed from 11:20 A.M. until 11:27 A.M. Reeve Hoppins reported on a June 10, 2002 meeting between Deputy Reeve Woods, Mrs. Deak, and himself with representatives from the town of Three Hills. He advised that basically the discussion centered around the Three Hills Arena project. Councillor Woods noted that the County had turned down the original proposal, made to Council on February 26, 2002, but had left the door open for another proposal. He also noted the town of Three Hills seemed willing to work together but indicated while they would like to see the arena project completed they did not have a lot of money to invest. A further report would be made upon receipt of the minutes from this informal, meeting. The County's assessor, Mr. Steve Nedoshytko, was present when the meeting reconvened to provide input on the MLA Farm Property Assessment Review Committee Final Report AD HOC REC and Recommendations. MEETING JULY 15 FALL 2002 DEADLINE FOR DECISION K.C. SCHOLARSHIP Mrs. Deak advised she had requested Mr. Nedoshytko to discuss the Final Report recommendations and clarify the effect of the farm residence tax exemption issue. Mr. KIDSPORT Nedoshytko referred Council to page 35 of the Final Report, which deals with this matter noting that a committee is looking into the overall $22 million dollar loss in education property tax, to see if the province will absorb the loss rather than putting it back to the taxpayer. Councillor Crawford reported it was his understanding that those ratepayers having a residence attached to a Confined Feeding Operation would be doubly hit. Mr. Nedoshytko explained that the education tax exemption would apply only to the residence, not the yard or the site. He further explained the market value on the sites would increase LINDEN MUN except for the Confined Feed Operation, which would be regulated. Councillor Crawford LIBRARY reported that there would. be a resolution from the AAMD&C Fall Convention on this Final Report as well as individual municipality lobby efforts. Mr. Nedoshytko noted he was hopeful the lobbying efforts would have an effect on the recommendations. The following areas were discussed: • - Assessors' Association position - disagrees with the recommended income 2002 REC GRANT approach as difficult to administer; will be necessary to revert back to obtaining income statements; Counting livestock and other produce to measure the size of an operation for assigning a site value not administratively feasible; Tremendous workload to generate only a small amount of tax. MEETING WITH TOWN OF 3 HILLS - Livestock population numbers - probably looking at an annual average, for accuracy it would be necessary to have an audited statement rather than using income tax return. - Cost of implementation and maintenance of the "footprint" concept - 350 Confined Feeding Operations within the municipality need to be assessed by 2004, estimated it will take 1-2 full time people over the next 2.5 years to implement - Asset program - everything to be at market value, equalization based on what the assessors submit and needs to be completed by February 2003, incredible increase in labor, to implement and maintain 0 Councillor Calhoun questioned how an animal would be distinguished in order that there would not be a double tax on an animal unit, if assessed as cow/calf in a feedlot when the sold to another feedlot would it be assessed again. ` In response to a question from Councillor Woods regarding the possibility of drawing on Wheatland County's resources for the initial implementation, Mrs. Deak explained Kneehill County shared the costs of the entire assessment department with Wheatland County, and as Wheatland County does not have as many intensive operations some extra staff may be obtained to help. Mr. Nedoshytko reported that as the assessment criteria has not been made available, he was unsure of the manpower necessary to handle the implementation. Mrs. Deak reported that until specific requirements have been received JD/MIN JUNE 10/02 RECESS MLA FARM PROPERTY ASSMENT REVIEW COMMITTEE 7 I KNEEHILL COUNTY COUNCIL MINUTES June 11, 2002 from the province, it was not possible to develop an action plan. Reeve Hoppins thanked Mr. Nedoshytko for making this presentation to Council. Mr. Nedoshytko left the meeting at 11:59 A.M. The meeting recessed for lunch from 12:00 P.M. until 1:05 P.M. Council approved the draft letter to the Honourable Guy Boutilier, Minister of Alberta Municipal Affairs, regarding the County's concerns with the MLA Farm Property Assessment Review Committee's Final Report and Recommendations, as presented with an amendment made to those receiving copies of this letter. Ms. Debi Moon re-entered the meeting at 1:12 P.M. The request from Mr. Allen Dick to connect to the Swalwell water and sewer systems was discussed in length. It was noted that there was a need to define the service Mr. Dick would be receiving, as an user outside the hamlet, and to put in place guidelines. As this request was precedent setting, Council referred it to the Water & Utility Committee to be discussed at their Friday, June 14, 2002 meeting, in order to recommend a policy to Council. • A letter has been received from the town of Three Hills regarding a request they had received from Mr. Ian Kilgour, that the town lower its bulk water rate to $3.77 per thousand gallons to assist farmers in filling dugouts during the drought conditions. The town of Three Hills inquired whether any assistance could be provided by the County to the affected farmers within the municipality. Councillor Crawford noted the County was not making a profit on the supply of water as the supply is on a cost recovery basis with no profit margin. It was further recommended the farmer operators could approach the provincial government for assistance. Council requested a letter be sent to the town of Three Hills advising of the County's position in this matter. The letter received from the Town of Three Hills advising that as of July 1, 2002 the administrative charge for providing meter reading service, mileage and postage for the Equity Water Line would be increasing from $1.00 to $2.77 per customer account. Mrs. Deak noted that the County currently reads the meters and handles the billing for all the hamlets within the municipality and suggested this be extended to include the Equity Water Line. Discussion of the amount necessary to be charged to cover costs of billing, as well as to build some capital into reserves for future maintenance and repair was discussed. Mrs. • Deak advised she would check with the County's Environmental Services Manager, Mr. Ian Martens, and bring back more information to the June 26, 2002 Council meeting. The letter received from Ms. Laural Kurta, regarding the condition of the Torrington water supply during the early part of May 27, 2002 was reviewed and copies distributed to Council. It was reported Ms. Kurta has requested compensation from the County for the costs of purchasing water and juice, and for laundry replacement. Mr. Marten's report, including the hydrant flushing records for Torrington, was also distributed to Council. Mrs. Long left the meeting at 1:40 P.M. and returned with Ms. Reimer, the County's Development Officer at 1:43 P.M. Ms. Reimer distributed packages to Council, containing information and maps on the environmentally sensitive areas within the municipality. Ms. Reimer advised that the province taking over the handling of the Confined Feeding Operations, has acted as a catalyst to re-address the County's Municipal Development Plan (MDP) to protect certain • areas of the municipality. Ms. Reimer further advised industry and commercial development were considered, as well as CFO's when looking at determining environmentally sensitive areas. She noted the MDP was the broadest, highest planning document in the municipality and it contains the vision of the County, the "umbrella" document, with the Land Use Bylaw (LUB) fitting under the Municipal Development Plan and providing the detail. Ms. Reimer JD/MIN r KNEEHILL COUNTY COUNCIL MINUTES June 11, 2002 advised it was necessary to put restrictions under the MDP due to the takeover of decision making regarding the citing of CFO's, by the Natural Resources Conservation Board. Ms. Reimer reported the MPC had requested she prepare the report on the Environmentally • Sensitive Areas, from the environmental point of view. She further reported the four factors used by the province when determining environmentally sensitive sites were: how well it represented an environmental significant area; the diversity of plant and animal life and habitat; how natural the land is; and the ecological integrity (a stable eco-system that withstands stress and reverts back to its original state). Ms. Reimer advised that typically Alberta Environment becomes involved at the crisis intervention stage, and complimented the County on taking this preventative measure and proactive stance. Ms. Reimer gave the following reasons for protecting the environment: - only 60% of the original wet lands remain and this effects the water in the entire province - several species extent or on the endangered list. Native species of plants, some producing antibodies, many edible, survive better. Genetically modified species eventually dissipate, as they don't stand up as well to conditions The following environmentally unique area, including the descriptions, benefits, protective strategies and maps outlining the locations, were presented by Ms. Reimer. - Alkali Lakes • - Bigelow Reservoir Drumheller Badlands Kneehill Creek/Horseshoe Canyon Lonepine Creek Rosebud River Spruce Creek Sunnyslope Wetlands Three Hills/Ghostpine Creeks - Tolman Badlands - Trochu Meadown The meeting recessed from 2:50 until 3:00 P.M. Ms. Reimer advised that any changes to the Municipal Development Plan require the Public Hearing procedure and it has been tentatively planned to present the changes at a public meeting in October. She noted it was Council's job to decide whether the information on the above environmentally sensitive areas is a valid reason for protecting an area and which of the areas they wished presented to the public. Ms. Reimer noted that if a CFO placement is in contradiction to the Municipal Development Plan the NRCB would have to deny the development. A brief overview of the condition of the watersheds within the municipality, was also provided. Ms. Reimer advised she would plot all the environmentally sensitive areas on a County map and provide copies to Council. Ms. Reimer recommended Lethbridge County could be contacted as it has a high proportion of CFO's and has a map included in their MDP, illustrating the restricted areas, based on an environmentally sensitive area assessment. Ms. Reimer further recommended areas be designated for industrial and commercial development. She further noted that as she was not an expert on native pastureland, Council could contact Public Lands or Olds College to obtain the services of someone skilled in this area for presentation of information during the public hearing process. Reeve Hoppins thanked Ms. Reimer for the excellent presentation, and on behalf of Council expressed appreciation for the job she has done as Development Officer for Kneehill County. Ms. Reimer thanked Council and advised she had thoroughly enjoyed working for Kneehill County and accepting the position with the NRCB had been a difficult decision. Ms. Reimer left the meeting at 3:25 P.M. Council recommended a letter of explanation regarding hydrant flushing be sent to Ms. L KURTA CONCERN RE TORRINGTON DIRTY WATER MS. REIMER PRESENTATION ON ENV SENSITIVE AREAS JD/MIN r KNEEHILL COUNTY COUNCIL MINUTES June 11, 2002 Kurta. Council Crawford noted that while the County can assure the water supply is safe, it cannot guarantee there will never be particulates in the water and advised the users of the water system should protect themselves by using a filtration system. Mrs. Deak reported • that in future the County would advise the users of the water system prior to hydrant flushing taking place. Mrs. Long left momentarily to request Mr. Randy Tiller, Fire & Disaster Coordinator attend the Council meeting. CJ Time: 3:24 P.M. Mr. Tiller entered the meeting at 3:25 P.M. In discussing the Draft Mutual Aid Agreement, Council requested Mr. Tiller amend items #9 and # 17, to ensure that anyone entering into the agreement would have to carry their own insurance in order that the requesting party would not be liable for losses or expenses. Councillor Holsworth requested a copy of Appendix "A", showing the hourly rates, for the specified equipment. Mr. Tiller advised he would make the requested amendments for Council consideration at the next Council meeting. Councillor Holsworth moved the Mutual Aid Agreement be tabled until the June 25, 2002 Council meeting. -1 CARRIED • As there were no further questions, Mr. Tiller left the meeting at 3:30 P.M. Mrs. Deak noted the Trochu Fire Meeting report had been placed on the agenda to ensure it would be addressed at the June 11/02 Fire Visionary Committee meeting. In reference to the Municipal Sponsorship program, Mrs. Deak reported letters had been sent to all the urban municipalities explaining that there would be one enhanced grant application for one project, fire services. She further reported the letter stated the funding would be distributed to each participating municipality at the same percentage as their municipal sponsorship entitlement. Mrs. Deak advised this matter would be discussed at the June 11, 2002 Fire Visionary Meeting to determine which municipalities would be participating. LETTER TO L. KURTA Councillor Woods presented the Kneehill Ambulance Society report. Councillor Woods reported the Kneehill Ambulance Society accepted the County's decision to contract a portion of the County, the Drumheller Fire Response Area, to the Drumheller Ambulance Service and advised he would provide them with a map of the area at the next meeting. R. TILLER Councillor Woods moved to accept the Kneehill Ambulance Society report. CARRIED Councillor Crawford moved the policy on the Kneehill County golf tournament be changed to include any retired employees, who have left the County on good terms within the last five years. CARRIED Reeve Hoppins moved the meeting go "in camera" to discuss the remaining agenda items, with only Council and Mrs. Deak present. CARRIED Mrs. Long and Ms. Moon left the meeting. JD/MIN Mu TuIAI. Ain AGREEMENT TABLED JUNE 25/02 10 r KNEEHILL COUNTY COUNCIL MINUTES June 11, 2002 • Time 3:45 P.M. Councillor Wittstock moved the meeting come "out of camera." CARRIED Time 4:37 P.M. Councillor Woods moved, schedules permitting, any Councillor able to attend the Alberta Community Development Recreation Corridors Legislative Review regional session scheduled for June 24, 2002 at the Drumheller Civic Centre between 7:00 P.M. to 9:00 P.M. participate in this session. CARRIED Councillor Knievel moved the meeting adjourn. Time 4:48 P.M. j - ------------ ---------------- / Reeve ? u • • JD/MIN Administrator CARRIED pr,- ADMINISTRATOR'S REPORT May 29 - June 11, 2002 • • • January 1, 2002 Balance Forward $ 0.00 Feb 19/02 Staff Coffee meeting to meet new PWS (Three Hills Bakery) 31.56 Feb 21/02 Ratepayer Open House/Reception 130.56 Feb 26/02 Ron Nickel Photography - Council Photo 416.23 Mar 22/02 Employee Day - luncheon 400.00 BALANCE $ 978.35 1. FOIP report - May 15/02 Catherine Taylor, Investigation Officer with the Privacy Commissioner contacted Kneehill re: FOIP investigation. The requested information was sent by courier on Wednesday, June 5, 2002. 2. June 3/02 Three Hills RCMP detachment telephoned to inquire whether Kneehill wanted to meet to discuss policing concerns - whether or not we are interested in enhanced policing services. Advise that I did not think Council would be interested but if they were would contact their office (this is an annual procedure). 3. June 5/02 received written notice of resignation from Barb Reimer effective June 24/02. Will be discussing planning options with Council under an agenda item. 4. June 6/02 - Diane Berreth, Wild Rose Economic Development Corporation (WREDC), telephoned to invite me to a meeting on June 20/02 to discuss a business attraction/retention program. This would be a four phase program: entrepreneur assessment; data collection; business attraction retention; and marketing. It falls into line with the economic development discussed at the Joint Elected Officials meeting. I consider this meeting to be more beneficial to attend than the AGM on scheduled for June 13/02 and recommend only an elected official (Brian Holsworth) attend the June -13/02 meeting. 5. Dust Control Program - I am most impressed with how promptly our Public Works Superintendent, Rob Mayhew, has implemented this. Council approved the dust control supplier at its last Council meeting on Tuesday, May 28/02. On Wednesday, May 29/02 Rob met with the approved supplier to finalize details, provide maps, etc. On Thursday, May 30/02 the crew started to prep the roads scheduled for dust control and on Friday, May 31/02 application of the dust-control product began. 6. Bouquet - Mr. Lionel Brisson of Torrington has telephoned me to express his delight with our new Public Works Superintendent. Rob had promptly responded to a concern about trees along the boulevard outside Mr. Brisson's residence. Mr. Brisson was delighted with the promptness of the response and the politeness and courtesy extended to him by Rob. 7. The gopher poison has arrived. A notice will be placed in the June 12/02 newspaper and sale of the product has been scheduled for Monday, June 17/02 between 9:00 A.M. - 4:00 P.M. at the County shop in Three Hills. 8. June 6/02 Debit Card service is now up and running in the office. CORRESPONDENCE: 1. The Alberta Gazette - Part I & II -May 31/02 2. The Armet Report Newsletter - May 24&31/02 3. *Contact Newsletter - May 22 & 29/02 4. Alberta Liberal Caucus includes "Ken Nichols Weekly Report", from the Legislature - May 29 & June 5/02 5. LGAA Express Newsletter & Application Form 6. Healthy Families - Region Six - Newsletter 7. Directions Travel Alberta Newsletter - June 2002 8. Market News Alert Newsletter - June/02 9. Investors' Alert Newsletter - June/02 10. *AAMD&C Executive Meeting Highlights - May 23/02 11. S.E.R.L.O. Newsletter (Society for Environmentally Responsible Livestock Operations) - May 2002 12. Town of Three Hills Newsletter - June 3/02 Minute/adminreport2002doc pr,- ADMINISTRATOR'S REPORT May 29 - June 11, 2002 13. MuniMall Newsletter - May 27 & 31/02 14. Bright Ideas Newsletter - Spring 2002 15. Regulator's Update - Spring 2002 • 16. Red Deer College Annual Report 17. Employ Abilities - Information package on hiring individuals with disabilities 18. Government of Canada - Innovation Strategy package 19. CLFC (Community Lottery Funds Coalition) - Information letter & Update 20. Federation of Canadian Municipalities- letter from Rob Wiedeman requesting support in his bid for FCM President 21. FORUM Magazine - May/June 2002 22. Technology Alberta Magazine - May/June 2002 23. Municipal World Magazine - April 2002 24. Turf & Recreation Magazine - April/May 2002 25. Profit 100 - June 2002 26. Environmental Science & Engineering - May 2002 27. Employment Opportunity - Infrastructure Services Director - Drumheller, AB 28. Employment opportunity - Economic Development & Tourism Co-Ordinator - Parkland County 29. Employment opportunity - Town Administrator - Daysland, AB 30. Employment opportunity - Senior Property Assessor - Flagstaff County • 31. Employment opportunity - Heavy Duty Mechanic - M.D. of Brazeau 32. Employment opportunity - FCSS Worker - Golden Hills School Division #75 33. Employment opportunity - Building Safety Codes Officer - Airdrie, AB 34. Equipment advertising - Street Sweeper from Town of Stettler 35. Seminar advertising - Finance: The Basics - Edmonton Aug 13/02 36. Seminar advertising - Creating Communities Seminar Series - Edmonton- June 11/02 37. *Seminar advertising - Elected Officials Symposium- June 19 & 20/02 Telus Centre UofA, Edmonton, AB 38. Workshop advertising - Environmental Law & Regulation in Alberta - Calgary, AB - June 20/02 39. Course advertising - D&B Business Education Solutions - Calgary, AB - June 19&20/02 40. Advertising - Rose County Advertising & Public Relations 41. Advertising - Michener Allen Industrial Equipment Auction- Calgary, AB - June 14/02 42. Advertising - Michener Allen Public Auctions - Calgary June 14/02 & Edmonton June 8/02 43. Advertising - Tire Recycling Management Assoc - Municipal Appreciation Mats & Centennial Municipal Project • 44. Advertising - Haestad Methods - Reference Book "Water Distribution Modelling" 45. Advertising - Toma & Bouma Management Consultants - Agriculture, Planning, Land Use Issues 46. Advertising - hp Business Solutions 47. Advertising - American Water Works Association - CD & Book Compilation - Water Images on Tap 48. Advertising - Drumheller Equipment Sales & Service 49. Advertising -Laser Fiche - Electronic Document Management for Municipalities 50. Donation Request - Calgary Health Trust 51. Three Hills Capital newspaper - May 22, 29 & June 5/02 52. Drumheller Mail newspaper - May 22 & 29/02 53. Valley Times newspaper - May 28 & June 4/02 54. Strathmore Standard newspaper - May 30/02 55. The Lawyers Weekly newspaper -May 24/02 * Copy of this correspondence provided to all Councillors • P HOME OCCUPATION AND DEVELOPMENT PERMITS: 1. Labrecque, Norm & Sandra Mobile home 80' x 16' ) & 28' x 28' vehicle shelter N.W. 5-30-25-W4 Value -$90,000.00 Minute/adminreport2002doc 2 r ADMINISTRATOR'S REPORT May 29 - June 11, 2002 0 i • 2. McKay, Connie & MLK Homes Remove & replace mobile home 3. Nancarrow, Sandra Mobile home 4. Reimer, Ron Tarp Shelter - 70 x 80 Square feet 5. Gunn Mechanical Inc. Home Occupation S.E. 3-33-28-W4 Value - $61,000.00 Lots 12-14 Blk 2, Plan 3251-EI Allingham Value - $15,000.00 S.E. 24-30-26-W4 ' Value - $77,000.00 N.W. 31-33-24-W4 Plumbing Contractor INSPECTION PERMITS: to be reported at a later date Minute/adminreport2002doc 3 Fr- CORRESPONDENCE REPORT May 29 - June 11, 2002 1. June 3/02 Copy of Letter from AB Environment re: Water Diversion Bill Shaw, Chair Northern Alberta Mayors' Caucus, has forwarded to all central Alberta Mayor's and Reeve's, a copy of a letter of response from Alberta Environment advising presently there is no initiative contemplated or underway to divert water from Northern Alberta to Southern Alberta. This letter also advised the 40 diversion of water will be an item of discussion at the June 6th & 7th Minister's Forum. Recommend to accept and file. 2. May 29/02 Copy of Letter from Red Deer County to AB Municipal Affairs re: MLA Farm Property Assessment Review Committee Final Report A copy of Red Deer County's letter to Minister Guy Boutilier, expressing their concern regarding the "Footprint" concept of the MLA Farm Property Assessment Review Committee has been received. Also attached was a position paper presented to Chairman Richard Marz, at the May 24, 2002 information session held at Olds College. Note: Kneehill County has drafted a letter of concern to be presented for Council approval at the June 6/02 Council meeting. • Recommend to accept and file, with copies provided upon request. 3. May 29/02 Letter from AAMD&C re: Swine 2002 Convention Evaluation Results A summary of the Spring 2002 Convention Evaluation results, based on a total of 42 member responses, has been received. The County of Two Hills was drawn from the evaluation submissions and will receive free registration for the Fall 2002 Convention. Recommend to accept and file, with copies available upon request.. 4. May 29/02 Letter from the AAMD&C re: Farm Assessment Review - Executive Resolution The AAMD&C Executive has expressed support in principle for the recommendations of the MLA Committee on Farm Assessment subject to two 0 conditions: a) that farmland be exempted from education tax prior to the implementation of any of the Committee's recommendation b) that the provincial government provide transitional funding to municipalities to compensate for any costs associated with implementing the new farm assessment model The AAMD&C Executive has agreed to sponsor an Executive Resolution for debate at the 2002 Fall Convention. A copy of the proposed resolution was attached for consideration. Note: Copies of this proposed resolution have been included in your June 11/02 Council package. Recommend to accept and file. 5. May 29/02 Letter from the AAMD&C re: R.W. Hay Award for Administrative Excellence An invitation to nominate outstanding rural administrators for the R.W. Hay Award for Administrative Excellence has been received. Enclosed was information and a nomination package for the 2002 award program. C:/COUNCIL/corr20011127.doc Page 1 P CORRESPONDENCE REPORT May 29 - June 11., 2002 Recommend to accept and file. 6. May 29/02 Letter from the AAMD&C re: Government Response to Spring 2002 Resolutions A copy of the,formal responses of the Government of Alberta to the resolutions endorsed by delegates to the Spring 2002 AAMD&C Convention has been received. Also included was a brief summary of the government responses and where appropriate an indication of the AAMD&C's intended future action in support of these resolutions. Recommend to accept and file, with copies provided upon request. 7. May 29/02 Letter from the AAMD&C re: Electoral Boundaries Review A copy of the AAMD&C formal submission to the Electoral Boundaries Commission has been received. Recommend to accept and file, with copies provided upon request 8. May 22/02 Letter from the AAMD&C re: Submission to the Financial Management Commission A copy of the AAMD&C submission to the Financial Management Commission, which is currently in the process of reviewing Alberta's financial management and fiscal framework, has been received. This Committee is scheduled to provide their recommendations to Finance Minister Hon. Pat Nelson at the end of June, 2002. Recommend to accept and file, with copies provided upon request. 9. May 22/02 Letter from the AAMD&C re: Submission to the Select Special Freedom of Information and Protection of Privacy Act Review Committee A copy of the AAMD&C submission to the Select Special Freedom of Information and Protection of Privacy Act Review Committee, has been received. A copy of the results of the member survey on which this submission was based was enclosed. ® Recommend to accept and file, with copies provided upon request. 10. May 22/02 Letter from the AAMD&C re: Spring 2002 Session of the Alberta Legislative Assembly A summary of the legislation dealt with during the 2002 Spring Session has been received. Further information can be obtained at the AAMD&C office or the Legislative Assembly website, at www.assembl .ay b.ca Recommend to accept and file, with copies provided upon request. 11. May 22/02 Letter from the AAMD&C re: Release of Assessment and Taxation Survey The results of the recent survey on the release of Assessment and Taxation information has been received. Recommend to accept and file, with copies provided upon request C:/COUNCIUcorr20011127.doc Page 2 F CORRESPONDENCE REPORT May 29 - June 11, 2002 12. May 22/02 Letter from AB Children's Services re: Commitment to Family and Community Support Services (FCSS) The Honourable Iris Evans, Minister of AB Children's Services, has written to reaffirm her commitment to FCSS and to provide additional information regarding the Alberta Response Model. This model is the development and implementation of several responses or actions with one major goal in mind: to improve the lives of children, youth, and families who may come into contact with child welfare systems. Attached was a brief paper that described these actions in greater detail as well as a summary of the most current research on community partnerships for protecting children. This research is one of the foundations upon which is being built the Alberta response. Recommend this be referred to Ms. Shelley Jackson, Regional FCSS Director. 13. June 4/02 Ballot for the Board of Directors of the Canadian Badlands Tourism Committee A ballot has been received from the Drumheller Regional Chamber of Development and Tourism, for the purpose of electing a Board of Directors to the Canadian Badland Tourism Committee. All ballots must be post-marked by 4:00 P.M. on Wednesday, June 12, 2002. Recommend to accept and file. 14. May 26/02 Letter from the Calearv Stampede re: Calearv Stampede Farm Family Awards Confirmation has been received that Russell & Terry Stankievech have been selected as recipients of the 2002 Calgary Stampede Farm Family Award. An invitation has been extended for Reeve Hoppins and guest to join the festivities on Monday, July 8, 2002. Note: Bruce Sommerville, Agricultural Fieldman, has also received a letter and invitation. Recommend Reeve Hoppins or Council designate, and guest, attend the 2002 Calgary Stampede Farm Family festivities on Monday, July 8, 2002. 40 15. Parkland Airshed Management Zone (PAMZ) Fifth Annual General Meeting A copy of the agenda for the June 18, 2002 PAMZ Annual General Meeting being held at the Three Hills Community Centre, and the PAMZ 2001 Annual Report have been received. Recommend to accept and file. 16. May 23/02 Letter from the Town of Three Hills re: Commercial Cardboard Collection Notification has been received that effective June 30, 2002, the town of Three Hills will be terminating the regular weekly cardboard collection service due to the cost of providing this service. The town will handle any cardboard delivered to the Recycling Depot. Recommend to accept and file. C:/COUNCIUcon200I I I27.doc Page 3 pr- CORRESPONDENCE REPORT May 29 - June 11, 2002 17. May 6/02 Letter from Fire Commissioner's Office re: Operational Plan for Assistance and Advisory Support A new phone number ( 1-877-427-8393) for after hours emergency service for assistance or advisory service relating to Fire Protection, Prevention, Public Education, Administrative Services, Training and Fire Investigations has been received. Note: A copy of this information has been given to Randy Tiller, Fire & Disaster Coordinator. Recommend to accept and file. 18. May 30/02 Package from AB Agriculture Food & Rural Development re: Agriculture Drought Risk Management Plan (ADRMP) A copy of the ADRMP and the summarized Strategic Plan, describing the drought risk management strategy for Alberta, have been received. This program is a cooperative effort between Alberta Agriculture, Alberta Environment and the Prairie Farm Rehabilitation Administration. ® Recommend to accept and file, with copies provided upon request. 19. May 21/02 Copv of Letter from Safety Codes Council to Keystone Environmental Ltd. re: Request for Amendments to Phase II ESA ReDort(Site 9297) The Safety Codes Council, Underground Tank Remediation Program, has requested Keystone Environmental address two items within their Phase II ESA Report for the former service station in Swalwell. A re-evaluation and amendment of the report was requested by June 4, 2002. Recommend to refer to Mrs. Wildeman for further follow up. 20. May 29/02 Keystone Environmental Inc. Revised Phase II Environmental Site Assessment (Site 9297) A revised "Report of Findings Phase II Environmental Site Assessment Area 17" has been received, based on the changes requested by the Safety Codes Council. It was noted these changes have not affected the conclusions or recommendations of the report. This report concluded that the constituents of concern are above the soil and groundwater risk criteria and further delineation is recommended. It was further recommended that the well water be tested for constituents of concern. Recommend this be referred to Mrs. Wildeman for follow up. 21. May 27/02 Letter from AB Agriculture. Food and Rural Development re: Office of the Farmers' Advocate Office Annual Report 2001 A copy of the Farmers' Advocate Office Annual Report for 2001 has been received. This report provides general information on the activities of the office, as well as some detailed examples of cases that have been addressed in the past year. Recommend to accept and file, with copies provided upon request. 0 C:/COUNCILcon20011127.doc Page 4 CORRESPONDENCE REPORT May 29 - June 11, 2002 22. Workers' Compensation Board Partners in Injury Reduction (PIR) The PIR Claims Summary Report and the PIR Executive Summary Report, have been received from the Workers' Compensation Board. Based on Kneehill County's performance to date the projected 2002 PIR discount is 5.00%. it Recommend to accept and file. 23. May 30/02 Letter from Jubilee Insurance re: Reciprocal Insurance Exchange Ms. Baker, Customer Service Representative for Jubilee Insurance has provided information regarding the upcoming property insurance renewal, noting there likely will be a margin clause imposed, which means the re-insurers will be able to limit how much is paid on a claim. Negotiations are ongoing and as yet it is unknown what the limit will be, but it will probably be 10-20% above the value stated on the property schedule. It is the responsibility of the insured to ensure that the values are accurate so that in the event of a loss they are not under-insured. Recommend this be referred to the County's accountant, Mrs. Nash. 24. May 27/02 Letter from Aviation Strategy Action Group (ASAG) re: Assessment of Facilities Three Hills Airport One of the many initiatives ASAG will be undertaking as part of an overall strategy is a review of Alberta's airport infrastructure, which will be completed this fall. ASAG has awarded the contract to complete a Facility Inventory, Condition Assessment, and Capital Plan for these airports to Pryde Schropp McComb Inc., an aviation engineering and planning firm from Edmonton. Attached to this letter was an introductory letter from Pryde Schropp McComb Inc, and ASAG requested cooperation in the completion of this study. Recommend this be referred to the Three Hills Airport Commission for follow up. 25. May 23/02 Thank You Letter from Joelle Koch Joelle Koch has written thanking Kneehill County for their generous donation, which helped offset the costs of attending the Forum for Young Canadians in Ottawa. 0 Recommend to accept and file. 26. May 27/02 Letter from AB Transportation re: 2002 Central Region Zone Information Session Notification has been received that Alberta Transportation will be holding an information session in Red Deer on June 12, 2002, to discuss the departments new Streets Improvement Program (SIP02). Recommend Mrs. Deak and Mr. Mayhew attend this information session. 27. Invitation to Volunteer Appreciation Supper An invitation has been received for the Volunteer Appreciation Supper being held on June 13, 2002 at the Three Hills Community Centre. Note: A copy was faxed to Reeve Hoppins on June 4, 2002. Recommend Reeve Hoppins or his designate attend this event. C:/COUNCIUcorr20011127.doc Page 5 pp- CORRESPONDENCE REPORT May 29 - June 11, 2002 28. Replacement Items on Carbon Pumper Mr. Randy Tiller, Fire & Disaster Coordinator, has provided a list of replacement items for the Carbon Pumper, including an additional 300 feet of rope, with costs obtained from Wholesale Fire. Mrs. Deak authorized Mr. Tiller to proceed with the purchase of these items, to a maximum amount of $10,000.00. Recommend approval of the replacement items for the Carbon Pumper, with these costs not to exceed $10,000.00. 29. Invitation to Council Members - County Grain & Feed Mill Council has received an invitation to attend the County Grain & Feed Mill breakfast, being held on June 15, 2002 at 9:00 A.M. Recommend Kneehill County Council not attend this event in an official capacity but rather it be left to the individual Council member whether to attend, as a private citizen. is 30. May 29/02 Letter from Kevin Sorenson, M.P Crowfoot re: Golden Jubilee Mr. Sorenson has advised he has been allotted 20 Golden Jubilee Medals to award to Canadians, who over the past 50 years, have helped to make Canada what it is today and to those younger Canadians who are actively contributing to our Country's future. Enclosed was a nomination form and additional information on this award. Recommend to advertise the availability of the nomination forms for this award at the County office. 31. May 30/02 Copy of a Letter from Impact 2000 to AB Sustainable Resource Development re: Geophysical Program Cancellation A copy of a letter from Impact 2000 to Alberta Sustainable Resource Development advising that Calpine Canada Resources Ltd geophysical prospect, in the program area of Townships 31-32, Range 26-27, has been cancelled and no ground disturbance has occurred. ® Recommend to accept and file. 32. May 27/02 Letter from Gary Gibson re: Blade Grade Road A letter has been received from Gary Gibson requesting the undeveloped road west of his property, S.W. 27-30-26-W4, be bladed while the County is removing the old Dafoe Bridge and working on that road project. Mr. Gibson advised he would be willing to pay the costs should a small culvert be needed on this road. At the last Council meeting this matter was included in the PWS Report and Mr. Mayhew's recommendation to have AMEC do a cost estimate for this project was approved. Mr. Mayhew will report this information back to Council. Recommend Mr. Gibson be advised of the status of his request. ® 33. Otto Braaz Obstruction of Road Allowance On February 25, 2002 a letter was sent to Mr. Braaz informing him of the County's policy #13-34 Fencing of Road Allowances, and requesting the removal of the gate C:/COUNCIUcorr20011127.doc Page 6 CORRESPONDENCE REPORT May 29 - June 11, 2002 located on road allowance S.W. 23-29-21-W4. On June 6, 2002 Mr. Mayhew checked and reported the gate was open but not removed. Council direction is requested on this matter - is the unlocked gate satisfactory. Recommend this situation be monitored to ensure the gate is left open. S 34. June 7/02 Letter from Town of Three Hills re: Water Treatment Plant Tour An invitation has been received to attend a Water Treatment Plant tour of the upgraded Three Hills plant, being held on Wednesday, June 26, 2002. Note: This is the same day as the ASB/KWAC tour. Recommend this tour be attended. 35. Committee Reports Golden Hills School Division No. 75 - Minutes of the April 16, 2002 Regular meeting and the April 30, 2002 Recessed meeting have been received. Health Authority=Minutes of the April 24, 2002 meeting held in Didsbury, Alberta have been received. The 2002-2005 Business Plan, including the Risks and Assumptions Document, was accepted as presented for submission to the Minister of Health and Wellness. The next meeting was scheduled for May 22, 2002. Wild Rose Economic Development Corporation - Minutes of the May 9, 2002 meeting have been received. A new lease has been drawn up for the office space in Strathmore, with an increase in rent of $250.00 a month for the first year and another $250.00 a month the next year. It was reported they have applied for space in the former Alberta Agriculture office in Three Hills. A revised Community Economic Development Opportunity Initiative Work Plan has been developed. Recommend to accept and file. Barb Long, Executi a Secretary • 0 C:/COUNCIL/corr20011127.doc Page 7 r PENDING FILES AS AT JUNE 11, 2002 1. Ed Dunay Legal Matter - May/01 Council declined conciliation. Going forward with investigation by Alberta Human Rights Commission 2. Three Hills West Water Group (formerly referred to as the Equity Water Project - Phase II) - July 3/01 a list of 21 names of individuals interested in having a water distribution line installed west of Three Hills was received from Bruce & Tracy Toews. July 26/01 Letter sent to Tracy Toews giving Kneehill County's Public Utility Policy and Guidelines for Future Water Systems. August 27th, 2001 Councillors Hanger and Vetter and Jennifer Deak met with the town of Three Hills. Aug 28/01 Council requested Lonnie McCook provide information regarding the size of pipe, storage system, lines and estimated volume of water, to Jack Ramsden, Town Manager, as soon as possible. Nov/01 Ian Martens compiling information to be given to the town of Three Hills. Jan 29/02 Water Committee meeting with PFRA to discuss options. Feb 25th & Mar 21st, information obtained from PFRA regarding both a constant flow and a pressure system, was forwarded to the Equity Group for their information and review. (I. Martens has file). May 14/02 Three Hills West Water Project delegates met with Council. Council approved a motion to support in principle the Three Hills West Water Group and recommended the following: The water group complete the ICAP application in its entirety, supported with all necessary documentation then return to the County for signatures; collect and retain on behalf of the potential ® users of this proposed line, a $1,000.00 deposit per user. A meeting with the County's Water & Utility Committee and the Three Hills West Water Group has been scheduled for Friday, June 14th at 10:00 A.M. 3. Fire Bylaw - Apr. 17/01 Copy of Draft Fire Bylaw sent for legal opinion. June 5/01 Legal information received from Brownlee Fryett regarding the proposed Fire Bylaw. Referred to Mr. Tiller and Mr. McCook. July 24/01 Mr. McCook reported the second draft (with recommended changes) has been sent to Brownlee Fryett for another reading and will then be presented to Council. Sept 11 /01 Final draft forwarded to Brownlee Fryett. Feb 8/02 Follow-up letter sent to Brownlee Fryett requesting this matter be addressed. Feb 13/02 Letter from Brownlee Fryett advising the draft bylaw would be reviewed during the week of Feb 18/02. Feb 21/02 Joanne Klauer of Brownlee Fryett, provided updated comments regarding the County's proposed Fire Bylaw - referred to R. Tiller and the Fire Committee (on the agenda for the April 10/02 meeting). Apr 23/02 Mr. Tiller discussed draft Fire Bylaw with Council and it was referred back to the Fire Committee for review and completion. 4. Golden Hills School Division - Torrington School Playground Site - March 2000 Kneehill County waived costs for subdivision of this site in exchange for the School Board donating the playground and ball diamond area to the County for use by the citizens of Torrington. This title was never transferred. June 27/01 Letter sent requesting Golden Hills School Division proceed with this land transfer. July 9/01 Letter received from Golden Hills committing to the transfer of this parcel with the understanding it will be made available for community use. Aug 7/01 Letter from the County agreeing to this stipulation and requesting they go ahead with the transfer. Dec 4/01 Letter sent to Golden Hills providing a Letter of Authorization acknowledging the County is aware the legal representatives handling the transfer act for Golden Hills School Division and not Kneehill County in this matter. Jan 24/02 Mr. Gaudet called Mrs. Deak and advised the Letter of Authorization no longer valid, and was given the name of the County's lawyer, Glen Scott, Brownlee Fryett. Apr 3/02 Mr. Gaudet advised he would check with their legal representatives to obtain information on the status of this transfer. 5. Long Range Planning Meeting - Feb 12/02 Council approved the E.C. recommendation that Dru Mohler, Facilitator for AB Community Development, provide a follow-up presentation to the January 7th Long Range Planning meeting, giving suggestions on how to refine the results from this meeting into a workable business plan, at a later date. 6. Golden Hills School Division - Former Torrington School Playground Equipment - Sept 11/01 Letter from Golden Hills advising the playground equipment at this location could not be salvaged and was placed into the Three Hills refuse site for t ' inbus/pendrpt20011113 I disposal but in order to support a playground for the children of the Torrington community, a resolution was passed allocating $5,000.00 towards the purchase of equipment. Sept 20/01 Mr. McCook requested to determine the requirements of the $5,000.00 towards the purchase of playground equipment. Dec 17/01 Letter to Golden Hills advising this money would be requested upon finalization of the land transfer of the former playground site to the County. Apr 23/02 Mr. Gaudet, Secretary Treasurer of Golden Hills to check with legal representatives to determine status of the land transfer. June 6/02 Message left for Mr. Gaudet to update on this situation. 7. Magnuson, Wayne - Request for access into Pt of NW 3-34-22-W4. Original request for a Development Permit to have a mobile home at this site was made in 2000 but was denied due to concerns regarding access. Since that time negotiations have continued. Jan 22/02 Council motion that Mr. Magnuson obtain cost estimates to build a road on the County's undeveloped road allowance to this location, with Kneehill County's Transportation Policy 13-20-7 being adhered to, and submit to Kneehill County for consideration by the Budget Committee. Apr 4/02 Executive Committee to consider Mr. Magnuson's request to have the balance of Township Road 34-1 (2/3 mile plus the'/2 mile to his corner) at Range Road 22-4 upgraded if he builds the 1/3 of a mile. Mr. Magnuson reported he felt there was little use in doing the 1/3 of a mile if the previous 1.2 miles of road is not upgraded to blade-grade standard, as it is impassible if it rains. Apr 19/02 Letter sent from County advising the requested road improvements are not on County's three-year road program so are not scheduled for an upgrade. Nothing further has been heard from Mr. Magnuson. RECOMMEND TO FILE 8. Rave Bylaw - May 22nd, 2001 the MPC moved to table the proposal for a Rave Bylaw until a member of the RCMP could meet with Council. June 5/01 A copy of the County's existing Concert Bylaw was sent to Corporal Kowalczyk, RCMP Detachment Commander, for review and comment, along with a request to meet with Council on July 24th, August 14th or 28th. Apr 9/02 Council referred Wheatland County's Extended Dance Bylaw to the MPC to be reviewed with the Kneehill County's concert bylaw in mind and to advise if changes need to be made. June 6/02 Checked with Ms. Reimer who advised this issue has been referred to the MPC but no decision has been made to date. 9. Trochu Fire Hall Site Environmental Study - Dec/2000 An Phase III Environmental Site Assessment was conducted at the Trochu Fire Hall site by Alberta Environment. Feb 13/01 Advised the provincial government would be responsible implementation of recommendations. Jan 23/02 Mrs. Deak received a call from Sean Quinn ( 297-5184)of AB Environment advising Jerry Babbock would be looking after the Risk Management Environment Plan for this site. To ® date no information has been received from AB Environment. June 7/02 Called and left message for Mr. Quinn to call to provide information on this matter. 10. Linden Rubble Pit - Feb 7/02 Letter from Linden advising they were opposed to having their hours of operation changed so that the site would be closed on Saturdays and alternately open on Fridays in order that the Schmautz site hours could be expanded to include Saturdays. A meeting was requested to discuss this matter and the expansion of the Linden landfill to again include a rubble pit. A meeting was held on May 13/02 with Ian Martens, Councillors Holsworth & Wittstock and representatives from Linden. May 14/02 Councillor Holsworth reported on this meeting to Council providing a copy of a July 19/99 letter from the County to the village of Linden advising that when the Linden rubble pit was full, rubble would be accepted at the Schmautz Waste Disposal Site. At this time garbage is accepted at Schmautz only from County residents, not the urban municipalities. Councillor Holsworth recommended that something needed to be done regarding the Linden Rubble pit as soon as possible. 0 Minbus/pendrpt20011113 r UPCOMING DATES June 11, 2002 Kneehill County Council Meeting Kneehill County Council Chambers 8:30 A.M. Public Hearing SW 16-29-23-W4 Redesignation ® 10:00 A.M. Fire Visionary Meeting Kneehill County Council Chambers 7:00 P.M. KidSport Meeting Kneehill County Office Downstairs 7:00 P.M. June 12, 2002 FCSS Meeting Kneehill County Office 7:00 P.M. Three Hills & District Seed Plant Meeting Kneehill County Council Chambers 7:30 P.M. Registered Seed Cleaning Plant Annual Meeting Okotoks, AB June 13, 2002 Kneehill County Park and Road Tour 8:30 A.M. County Office Wild Rose Economic Development Corp Meeting Strathmore, AB 7:30 P.M. June 14, 2002 Water & Utility Committee Meeting Kneehill County Office 10:00 A.M. June 17, 2002 Gopher Poison Distribution County ASB Shop 9:00 A.M.- 4:00 P.M. June 18, 2002 Municipal Planning Commission Meeting Kneehill County Council Chambers 8:30 A.M. June 25, 2002 Kneehill County Council Meeting Kneehill County Office 8:30 A.M. Kneehill Ambulance Society Meeting Town of Three Hills 7:30 P.M. June 26, 2002 ASB/KWAC Tour Three Hills Water Treatment Plant Tour Town of Three Hills 1:45 P.M. July 4, 2002 Kneehill County/Community Savings Golf Tournament Three Hills Golf Course July 8-11, 2002 ASB Summer Tour Lethbridge, Alberta is July 9, 2002 Kneehill County Council Meeting Kneehill County Council Chambers 8:30 A.M. July 11, 2002 Final date for Assessment Complaints Minbus/pendrpt20011113 r July 12, 2002 Kneehill County Golf Tournament Three Hills Golf Course 8:30 A.M. 40 0 0 Minbus/pendrpt20011113 F_ PWS Report June 11, 2002 Robert Mayhew OLD BUSINESS 1. Spring work ongoing. is 2. Prairie Grains Road Program - several hold ups with the bridge file re: environment requirements. a. AMEC has sent to the Canadian Coast Guard Western Region in Edmonton a copy of a letter referring to this bridge file dated 1993 from Navigable Waters Protection Division stating that this site was considered to be non-navigable - stating as a result, approval of this department is not required for bridge construction. No word has been heard back since this information was forwarded. b. The Alberta Community Development, Cultural Facilities Historical Resources Division. Historical Resources Act Requirements - area is considered to have high potential for the occurrence of archaeological sites. A Historical Resources Impact Assessment is required to be done prior to any construction taken place. A list of consulting archaeologists had been obtained and one will be chosen to conduct this assessment. The project will proceed when all of the criteria has been reviewed. 3. - Dust Control Program - Started applications on Friday, May 31/02. Divisions # 7, 6, ® 4, are done, #3 is being worked on and should be completed Tuesday, June 11/02. Rain has delayed applications - estimated that could be completed Friday, June 14/02 weather permitting. a. One late applications received - Brad Bauer - for 400 feet, he had just missed it in the paper - he would like to have it applied. He would need grading but no gravel. He has not been added to the list. He will need to pay the full shot for the oil and grader? b. Bodega is paying for the ratepayer portion of Harvey Steiger and Bruce Allan this year. In 2001 Bodega paid for dust control along this road due to it being used as a detour road for construction on the 806. At that time Steiger and Allan had already applied and paid for dust control thus missing out on the Contractor supplied dust control and as the detour road lasted longer than two weeks as originally estimated, these two dust controls were destroyed. So Bodega is picking up the cost this year for not having paid for these two dust controls in 2001. c. An updated version of the dust control list will be provided. NEW BUSINESS 5. Torrington - Lionel Brisson - trees on County property - dead and limbs falling on ® Mr. Brisson's property. Is concerned of trees falling on streets or sidewalk - the trees were originally cut down by the Village of Torrington. 6. Information - Gravel - McNair has increased their gravel rates from $4.65 to $4.90 per tonne - G.S.T. extra. 7. 2002 Central Region Zone Information Session - discussion of new SIP Programs on Wednesday, June 12, 2002. 10:00 a.m. to 12:00 p.m. Jennifer Deak and I will be attending this seminar. 8. Annual Park and Road Tour. 8:30 am, June 13, 2002. Ideas of what you would like to tour. 9. Mr. Martens has provided information on another water problem, this one in Torrington. Received an ICAP letter -stating that there is funding available -could use funds for studies and look at different options and apply to required upgrades to the Huxley and Torrington water systems. 10. Roads requiring attention in Division #1: 1. East of Horseshoe Canyon going north - it is almost impassable through the Canyon - fixing it up for now but will need a minor upgrade once the road dries up; 2. There are a number of roads that black dirt has drifted across and the grader has winged it off into the ditch - it has created traffic problems that will need to be addressed when the roads dry up. F", 11. REPORT: ATCO Electric letter of request to reduce the speed limit on the first mile of road east of Linden, from 100 km/h to 80 km/h or less. 12. REPORT: Initial Stages of Starting Road Study. ® Rob Mayhew Public Works Superintendent KNEEHILL COUNTY REPORT Presented to Council Date: June 11, 2002 TO: Council FROM: Rob Mayhew, Public Works Superintendent DATE: June 11, 2002 SUBJECT: 1 mile west of Linden - Speed Limit reduction request 1.0 Purpose To reduce speed limit from 100 km/h to 80km/h for 1 mile west of Linden. 2.0 Background 1. May 30, 2002 - Phone call from and meeting with Steve Klenk of ATCO re: power pole placement, # of acreages along this one mile stretch - safety concerns would like the speed limit reduced from 100 km/h too 80 km/h. 2. May 31, 2002 - Letter from ATCO Electric, Phil Borgel, P. Eng.reconfirming the concerns expressed by Mr. Klenk. 3.0 Discussion ® Reducing the speed to 80 km/h would be a good idea due to the fact of.- traffic volume, number of residences on this mile, the turn off to the Linden dump, the turn off to the truck wash 1 mile south of the dump and the hill that is just west of the dump restricts visibility for vehicles going into the dump. Henry Wiens 4.0 Financial Implications 5.0 Recommendation Revision to Bylaw #1269 - Reduce speed limit (which is now 100km/h) on this 1 mile portion west of Linden on the Linden West Road from Junction 806 to Range Road 26-0 to 80km/h including signs of such speed limit change to be implemented. Rog M hew Public Works Superintendent r KNEEHILL COUNTY REPORT 0 TO: Council FROM: Rob Mayhew, Public Works Superintendent DATE: June 11, 2002 SUBJECT: Road Study - Initial Stages 1.0 Purpose To chose the direction of the Road Study. Presented to Council Date: June 11, 2002 2.0 Background With Road Studies there has been different involvement of Council with this process. For example - in the County of Starland, there was no participation of Council and after the study was completed, they had no problem with the findings and in the County of Newell there was no participation of Council and when the study was completed they did not like the findings. 3.0 Discussion Would like to avoid the later of the above scenarios. 4.0 Financial Implications $40,000.00 Budgeted for Road Study The Road Study will assist in future budgeting for Road Programs as well as give clearer direction of these projects on an ongoing basis. 5.0 Recommendation I recommend that in the initial stages of the Road Study, that we include the key foremen whose input will recognize the needs and AMEC who can put together from this information a 5 year plus road plan. Once preliminary work has been completed, it could be brought to Council for a review before continuing on in order that the Council can approve of the direction that the Road Study is taking. Rog Mayhew Public Works Superintendent 0