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Home My WebLink About2002-10-08 Council Minutes KNEEHILL COUNTY AGENDA - COUNCIL MEETING October 8, 2002 Agenda #I APPOINTMENTS: 9:00 A.M. Rob Mayhew, Public Works Superintendent - see agenda item #6 10:00 A.M. Public Hearing - see agenda item #26 11:00 A.M. Jim Mantel - see agenda item #7 GENERAL: 1. Approval of Agenda 2. Approval of September 24, 2002Council minutes 3. Executive Committee Report 4. Accounts Payable 5. Financial Reports TRANSPORTATION: 6. Public Works Superintendent's Report 7. Request to Connect to Equity Water System - J. Mantel 8. Fire & Disaster Services 9. Emergency Services - Mountain View County 10. Right of Entry & Land Purchase Agreement ADMINISTRATION: 11. Society vs Commission (KRWC Draft Bylaws) 12. Old Torrington School Playground Site/Equipment 13. Appointment with Minister Boutilier 14. Invitation - Trochu Elks Lodge 15. Human Rights Concern (In camera) 16. Municipal Government Board Hearing Report 17. Equalized Assessment Liability Code Requirements 18. 305.1 Error Corrections Roll #4283021 & Roll#4264100 19. Reschedule Assessment Review Board 20. Strategic Planning Information 21. Mutual Aid Agreement 22. Apparel Information 23. Council Photos - K. Hoppins 24. KAS Budget Information- M. Woods G ?l r & H PLANNING: 25. Draft Policy - Failure to Obtain Development Permit 26. Public Hearing - SW 26-29-21-W4 27. Request to Purchase Ptn Plan 5702FL Block B COMMITTEE REPORTS: LATE ITEMS: 1 KNEEHILL COUNTY COUNCIL MINUTES October 8, 2002 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD OCTOBER 8, 2002 IN THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. C7 PRESENT: Division No. 6 Division No. 4 Division No. 1 Division No. 2 Division No. 3 Division No. 5 ABSENT Division No. 7 ADMINISTRATION PRESENT: 0 County CAO Recording Secretary - K. Hoppins, Reeve - M. Woods, Deputy Reeve - B. Holsworth - C. Calhoun - J. Wittstock - V. Crawford - K. Knievel - G. Kiviaho - B. Long REEVE KENNETH HOPPINS IN THE CHAIR CALL TO ORDER Reeve Hoppins called the meeting to order at 8:35 a.m. • AMENDMENTS TO THE AGENDA 1. The following amendments were made to the agenda: Under Administration Items: 24. KAS Budget Information - specify In Camera 24(a) Seed Plant Annual General Meeting 24(b) Kneehill Housing Corporation Under Planning 28. MDP Workshop 40- DELETION , - 9 - Emergency Services Mountain View Count( p' - 22 - Apparel Information 25/02 B. HOLSWORTH MOVED approval of the agenda as amended. CARRIED APPROVAL OF MINUTES 2. Approval of Minutes The following amendments were made to the minutes of September 24, 2002: - Page 7, Under Agenda Item #14, should read "Councillor Woods moved third reading be given to this bylaw at this time." - Page 8, Under Information Items - delete the second, third and fourth item 26/02 J. WITTSTOCK MOVED the minutes of the September 24, 2002 Council Reeve Or CAO ' 0 E 0 U. KNEEHILL COUNTY COUNCIL MINUTES October 8, 2002 Meeting be approved as amended. CARRIED Note: Three Hills Capital Newspaper - D. Moon - entered the meeting at 8:40 a.m. REPORTS 3. Executive Committee Report (attached and forming part of the minutes) 27/02 V. CRAWFORD MOVED Councillor Holsworth and Councillor Calhoun 1?a, attend the Village of Carbon's Municipal Development Plan public'' hearing being held on October 15, 2002, to address this plan on behalf of 0 Kneehill County. C? CARRIED 28/02 C. CALHOUN MOVED the Executive Committee Report be received, as • presented. CARRIED 4. ACCOUNTS PAYABLE (attached and forming part of these minutes) 29/02 J. WITTSTOCK MOVED the approval of the accounts presented for payment today subject to review by the Finance Committee of K. Hoppins, M. Woods, B. Holsworth and J. Wittstock. CARRIED ACCOUNTS PAYABLE 5.FINANCIAL STATEMENTS (attached and forming part of these minutes) 30/02 V. CRAWFORD MOVED the Financial Reports be received, as presented. '-A CARRIED Note: Mr. Mayhew, Public Works Superintendent entered the meeting at 9:00 • A.M. 6. Public Works Superintendent's Report (attached and forming part of these minutes) R. Mayhew presented the items on the Public Works Superintendent's Report. Under Item #9 Action Item: Mr. Mayhew to check with the Road Committee members after the October 22, 2002 Organizational meeting to arrange a Road Committee tour. ' Under Item #10 Action Item: Mr. Mayhew advised he would obtain 3 quotes for repairs to the Torrington Fire Hall and bring them back for Council consideration. Under Item #11, Parks repairs, price increases and enhancements to be Reeve :Qil A ?C ?,tt CAO O N M ri E 0 LL KNEEHILL COUNTY COUNCIL MINUTES October 8, 2002 reviewed during the winter season. Action Item: Mr. Mayhew was requested to determine the actual property lines of the Braconnier reservoir park and to consider planting trees. Additional Items Action Item: Mr. Mayhew was requested to meet with Mr. Bob Penner, regarding the erosion along the fence line on the Bauer Road Project. Mr. Mayhew recommended that a policy be established with respect to the purchase of extra right of way on all road projects to eliminate problems caused by the slope of the ditches, culvert placement, and road maintenance. Action Item: Mr. Mayhew was requested to investigate the weight restrictions used by the County trucks when hauling gravel. 31/02 M. WOODS MOVED the Public Works Superintendent's Report be received, as presented. CARRIED 32/02 B. HOLSWORTH MOVED Council approve the Public Works Superintendent's recommendation that Kneehill County continue with the existing • partnership agreement with the Town of Drumheller for the maintenance of the Horseshoe Canyon Recreation Area, on the agreed upon 50/50 cost share basis. Further, Kneehill County blade and gravel the parking lot using this same cost share formula. CARRIED 33/02 J. WITTSTOCK MOVED that Council approve the Public Works Superintendent's recommendation that Kneehill County blade grade and gravel Range Road 25-5, south from Township Road 33-2 for three quarters of a mile to the Rome's residence located at the South East Quarter of Afl 11 r° Section 7, Township 33, Range 25 West of the Fourth Meridian Ino t' oN 0cT (SE 07-33-25-W4). as/DaC. M CARRIED 34/02 M. WOODS MOVED that Council approve the Public Works is q-me I n vno4 t n Superintendent's recommendation, that Bauer Brothers be contracted by Kneehill County to haul gravel to the Trochu & District Hall facility parking ot, D as oa with the amount of gravel not to exceed 700 yards. Kr eeh iI I (ou ft w, I C - poi Qor +h'e haul I 0? o? 3 rQ ue.l on I y , CARRIED 35/02 V. CRAWFORD MOVED a letter be sent to Parkland Geotechnical Consulting I I Limited stating Kneehill County has no objections to their treatment of soil Containing hydrocarbons on a portion of the Town of Three Hills Landfill site. CARRIED p?5 Note: Mr. Mayhew left the meeting at 9:45 A.M. Note: the meeting recessed from 9:45 A.M. until 10:07 A.M. ll Reeve CAO 0 N E LL i • • .0 KNEEHILL COUNTY COUNCIL MINUTES October 8, 2002 Note: Present when the meeting reconvened were Mr. Orlando Toews, Planner for Parkland Community Planning Services, Ms. Deanna Keiver, Development Officer, Mr. Jordan Hunter and Mr. Dale Merkel. 36/02 M. WOODS MOVED the meeting recess in order to hear the Public Hearing scheduled for 10:00 A.M. CARRIED Time: 10:07 A.M. 37/02 C. CALHOUN MOVED the regular Council meeting reconvene. CARRIED Time: 10:25 A.M. 38102 M. WOODS MOVED first reading be given to Bylaw #1470, this being a bylaw to redesignate Block 1, Lot 3, Plan 8210253 of the South West Quarter of Section 26, in Township 29, Range 21, West of the Fourth Meridian (SW26- 29-21-W4) from Agriculture District (A) to Country Residential District (CR). CARRIED ® Note: Council requested Mr. Hunter supply information satisfactory to the County to address the following issues: ? Floodplain location/floodproofing ? Suitability of the site in terms of adequacy of potable water and sewage L disposal ? Access arrangements It was also noted by Mr. Toews that Council does have control over an environmental reserves, and a Development Permit would have to be obtained for the removal of trees and brush in a Country Residential District. 39102 C. CALHOUN MOVED any further readings of this bylaw be tabled pending the submission, by the applicant, of the requested information. CARRIED Note: Mr. Hunter and Mr. Merkel left the meeting at 10:35 A.M. 25. Draft Policy - Failure to Obtain a Development Permit (attached and forming part of the minutes) olk Ms. Keiver presented a draft policy initiated to enhance improved compliance with future developments, as approved by the Municipal Planning Commission. Possible implementation dates and methods of raising public awareness were also discussed. 40/02 C. CRAWFORD MOVED acceptance of this recommended policy with the following amendments: o the policy should be identified as a Late Application Fee Policy o the term "not withstanding" added to the beginning of the third paragraph o the second paragraph moved to the bottom of the policy o implementation date to be as of March 1, 2003 Reeve CAO O N M E 0 LL KNEEHILL COUNTY COUNCIL MINUTES October 8, 2002 CARRIED 0 0 41/02 42/02 may be M. WOODS MOVED the Planning Staff bring forward a comprehensive list as to what currently requires Development Permits and recommendations for any amendments. CARRIED 27. Request to Purchase Portion of Plan 6820GY Blk B, Lot 8 Torrington (attached and forming part of the minutes) B. HOLSWORTH MOVED approval of the Planning Department's recommendation that the County is not prepared at this time to sell any of the land contained within Plan 6820GY Lot8 Block B in Torrington, as the land needed for future development of the Pump House or water reservoir. CARRIED 28. Re-scheduling of Municipal Development Plan (MDP) Workshop 43/02 V. CRAWFORD MOVED the date for the Municipal Development Plan ) 0 Workshop be re-scheduled to November 27, 2002 commencing at 8:30 A.M. `A CARRIED Note: Mr. Toews and Ms. Keiver left the meeting at 11:00 A.M. Note: The meeting recessed from 11:00 A.M. until 11:05 A.M. Note: Mr. Jim Mantel was present when the meeting reconvened and Mr. Rob Mayhew entered the meeting at 11:07 A.M. 0 40 O f`9 n E LL 7. Request to Connect to the Equity Water Line Mr. Mantle made a brief oral presentation tregarding his request to connect to the Equity Water Distribution System. Administration was provided with a copy of his written submission. 44/02 V. CRAWFORD MOVED Kneehill County approve the recommendation by management that Mr. and Mrs. Mantel (S.W. 7-32-23-W4) be allowed to connect to the Equity Water Distribution System and that any further applications be held pending the completion of the Water/Wastewater Study. Further, administration contact the applicant regarding the connection arrangements and associated costs. Note: Mr. Mantel left the meeting at 11:30 A.M. CARRIED 8. Fire & Disaster Services Report (attached and forming part of the minutes) 45/02 B. HOLSWORTH MOVED Administration prepare a Request for Proposal to conduct a Fire and Disaster Services Assessment and Analysis and generate a Fire Master Plan for Council consideration. CARRIED 10. Right of Entry and Land Purchase Agreement (attached and forming '11?e?-- Reeve OL CAO 4? r tr??' 0,? KNEEHILL COUNTY COUNCIL MINUTES October 8, 2002 part of the minutes) 46/02 C.CALHOUN MOVED approval of the amended Right of Entry and Land Purchase agreement as presented. • CARRIED Note: The meeting recessed for lunch from 11:50 A.M. until 1:15 P. M. 11. Society vs. Commission Report (attached and forming part of the Vmminutes 47/02 "J. WITTSTOCK MOVED to receive this report as information. CARRIED 12. Old Torrington School Playground Site/Equipment (report attached and forming part of the minutes) M. WOODS MOVED approval of the recommendation to request 48102 'the Golden Hills School Division to forward the $5,000.00 previously allocated for the purchase of playground equipment directly to the Torrington Community Association. CARRIED 13. Appointment with Minister Guy Boutilier (report attached and forming part of the minutes) Agenda Items for meeting discussed, in order of priority: 1. Dissolution of towns and Villages, 2. Local Planning/Trail Committee, 3. Replacement of ICAP funding (water distribution systems), 4. Legislation for Pricing Utilities (water) 5. Time Line for Bridge Funding 6. New Tax Assessment ( Recommendations of MLA Farm Property Review) - time permitting C. CALHOUN MOVED approval of the agenda items for discussion with 49/02 Minister Boutilier at 9:00 A.M. on November 21, 2002. CARRIED 14. Trochu Elks Lodge Invitation C. CALHOUN MOVED Councillor Ken Knievel attend the Trochu Elk's • 50/02 Lodge 75th Anniversary celebration on Friday, October 18th, 2002, as a representative for Kneehill County. CARRIED 16. Municipal Government Board Hearing Report (attached and forming part of the minutes) J. WITTSTOCK MOVED The Municipal Government Board 51/02 Hearing report be accepted as presented. CARRIED 17. Equalized Assessment Liability Code Requirements (report attached and forming part of the minutes) B. HOLSWORTH MOVED the report on the Equalized Assessment 52/02 Liability Code Requirements be accepted as presented. Reeve CAO O N M r E 0 U- KNEEHILL COUNTY COUNCIL MINUTES October 8, 2002 CARRIED Note: Mrs. Long left the meeting at 1:29 P.M. to request Mr. Steve • Nedoshytko, assessor for Kneehill County to attend the Council meeting. Time: 1:30 P.M. Mr. Nedoshytko & Mrs. Long entered the meeting. 18(a) 305.1 Error Correction Roll #4264100 (attached and forming ? f ?? part of the minutes) ) C 11? 53/02 M. WOODS MOVED that Council approve the recommendation of the assessor regarding the assessment adjustment, that being a credit of $29,909.85, as specified under Section 305.1 of the Municipal Government Act. CARRIED 18(b) 305.1 Error Correction Roll # 4283021 (attached and forming I part of the minutes) 54/02 C. CALHOUN MOVED that Council approve the recommendation of the assessor regarding the assessment adjustment, that being a credit of $818.29, as specified under Section 305.1 of the Municipal Government Act. CARRIED °19. Re-Scheduling of Assessment Review Board (report attached and a forming part of the minutes) Iv 55/02 J. WITTSTOCK MOVED the Assessment Review Board hearing be re- scheduled for November 13, 2002 commencing at 10:00 A.M. CARRIED 21. Mutual Aid Agreement The following amendments were requested to the draft Mutual Aid Agreement: 1. delete any references to the Siksika Nation 2. delete the town of Drumheller from the\Memorandum of Agreement 3. appendix "A" and "B" should be completed using the Alberta Transportation rates 56102 C. CALHOUN MOVED acceptance of the Mutual Aid Agreement with the above noted amendments. CARRIED • 23. Council Photo 57/02 B. HOLSWORTH MOVED Kneehill County Council not participate in the purchase of additional Council photographs at this time. CARRIED 24(a) Three Hills & District Seed Cleaning Plant Annual General Meeting 58/02 B. HOLSWORTH MOVED to accept this report as information. CARRIED 24(b) Kneehill Housing Corporation Report 59/02 C.CALHOUN MOVED to accept this report as presented. CARRIED 60/02 C. CALHOUN MOVED the session go "in camera" to discuss personnel and contract matters, with Council, Mr. Kiviaho and Mrs. Long being present. LJ Reeve CAO J 7 N C7 ti O LL KNEEHILL COUNTY COUNCIL MINUTES October 8, 2002 • Time: 1:50 P.M. Note: Ms. Debi Moon left the meeting at this time. 61/02 J. WITTSTOCK MOVED the meeting back in session. Time: 2:25 P.M. CARRIED CARRIED 15. Human Rights Concern (report attached and forming part of the ti. c minutes 62/02 A\ C. CALHOUN MOVED the Chief Administrative Officer conclude the Human Rights concern, as per his recommendation. CARRIED • 20. Strategic Planning Session (report attached and forming part of the minutes 63/02 B. HOLSWORTH MOVED the Strategic Planning Session be scheduled for December 12th and 13th, 2002 at the Black Knight Inn, Red Deer, Alberta. Further, arrangements be confirmed with session presenters Mr. George Cuff and Ms. Jeanne Byron. CARRIED f Additional Items - a package and a report on the October 4, 2002 Fall Zone Central Alberta Association of Municipal Districts and Counties was distributed to Council - information on the use of recycled tires for playground safety mats was presented with it being noted this information had been referred to the Public Works Superintendent 64/02 ADJOURNMENT C. CALHOUN MOVED the meeting adjourn at 2:30 p.m. CARRIED 0 Reeve CAO 0 N M N- E 0 LL L- To: Reeve Hoppins Agenda Item #3 Members of Council From: Gene Kiviaho, CAO 40 Date: October 3, 2002 Executive Committee Meeting - Oct. 3/02 Present: Ken Hoppins Murray Woods Brian Holsworth Rob Mayhew Gene Kiviaho Items: Action 1) 1) PW Report - Rob • • Fire & Disaster Services - reviewed the backlog, budget, replacement processes and schedules, fire committees. • • Needs Assessment and Fire Master Plan - reviewed the need for an overview that would identify current and future requirements and the • development of a Fire and Disaster Services Master Plan - CAO to bring to Council • ` • Waste Bins update • • Water Hook-ups - Given the current water and waste water study Council will be requested to delay Mr. Mantels hook-up until the study is completed. Capacity, fees and future line sizes are issues to be addressed. • • Three Hills - the Landfill site is undergoing an environmental review • • Trochu Hall - Rob will co-ordinate gravel efforts with a contractor within reasonable funding amounts • • Gravel and road requests - the process and policy will be addressed. The policy should be reviewed with applicants and they should be given a copy of the relevant policies. • • Carbon Fall Clean-up - The County has agreed to cooperate with the Fall Clean-up 2) 2) Carbon MDP - copy was circulated for information. 3) 3) Council Minutes - 4) 4) Ambulance Society Minutes - CAO 5) 5) Correspondence + Mail - new record ng and tracking format will be presented to Council 6) 6) Unfinished Business - new recording and tracking format will be presented to' Council 7) 7) Revised Council minutes Format - new format will be presented to Council 8) 8) Development Permit Application - not required by E/C ?' 'D ??¢J1?' ?( 9) 9) Charities - an employee list of uggested recipient charities was presented to the E/C for consideration 10) 10) Financial Reporting Fo at - a new format was presented and a request wasO made to add year to year 11)11) Human Rights Matter - a report will be given to Council d 12)12) Retreat - a tentative agenda was presented and a report wi (Ibe given to P-0) Council 13) 13) Part-time staff - administration will be hiring one PT staff for October to assist with the current workload 0 Retreat - Outline r Day 1 - Council & Administration Review 8:00 a.m.- 8:15 a.m. - Opening Remarks - (Reeve) 8:15 a.m. - 12:00 p.m. - Roles and Responsibilities (George Cuff) ® 12:00 p.m.- 1:00 p.m. - Lunch 1:00 p.m. - 4:00 p.m. - CAO + Department Heads 4:00 p.m. - 4:30 p.m. - Wrap up 7:00 p.m. - 8:30 p.m. - Council Priority List Day 2 - Facilitated Session 8:00 a.m. - 8:20 a.m. - Review of Strategic Planning Process 8:20 a.m. - 9:00 a.m. - Review of Mission Statement and Council Goals 9:00 a.m. - 12:00 p.m. - Facilitated Priority Setting session is 12:00 p.m. - 1:00 p.m. - Lunch 1:00 p.m. - 4:00 p.m. - Strategic Goals and Objectives 4:00 p.m. - 4:30 p.m. - Wrap-up 0 Day 2 - Facilitated Session 8:00 a.m. - 8:30 a.m. - Review of Strategic Planning Process ® 8:30 a.m. - 9:00 a.m. - Review of Mission Statement and Council Goals 9:00 a.m. - 12:00 p.m. - Facilitated Priority Setting session 12:00 p.m. - 1:00 p.m. - Lunch 1:00 p.m. - 4:00 p.m. - Strategic Goals and Objectives 4:00 p.m. - 4:30 p.m. - Wrap-up • 0 tr:' .:?(tr'?).,•' 1: C r' :?:3 r'S f' 1-' 1' ?(11'i '?)'?':)) (::E•oeq ti Reg I s:>1•on- I:t:? l c:: i =!I:: `.•5032 • • 4!: Ver7t:or• l"•!am Ch(-.?,--Lue lhrnt:aunt 12240) 299 A A r1 1) & C: E°'1E T•ft(7lE":l.J i'l:ODIJ(; Ts 1.11UY is NC; c;RO 22, 66.4.63 J.2241 i.:';50 r°il...lisl ::l°t'T'f1 CAl...1... 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J:'T't lA?1: 150.00 1.22:`.56 13010 TRUE VAL...UE: !••ls'RDWARE (32.3'7 MARGO SLJF'!. 1...:1: -'(3 a. 2258 12700 MAYtINII...O(r:l:S TT(:: 1_.OOMIs 48.96 1.2259 1.3500 MCNAIR SAND & GRAVE 1. 1, 906. 45 1.3:?cSt} 1.33s?i`i'{) MI.{...I...S, r•1E...1..r. i N 01.113. J.0 1.2261 13700 MINOLTA OFF]: ; ;.:SYSTEM MS 84.06 12262 1896 01 DE) (:(:)h!l?il..liii:l:(:;(1'T':!:(:li?t'•.:.fltislt):E 0 f:iE 1t C:1c: ?9 60 . 1. '.?t<,, 1.(36 r' !'(1f;1 1_Ailt e:.i:l irl(.N:1: T'Y 1.2264 1(360 P:I:T'i E:::Y BOWES 1.5'7.1.3 122,65 133902" E°'!R (:#V:I: !c,-I:AL, TRE€ SUFtiEI ' I-1(a01... I°'CILINI}rte' oN ...81.}? i;a9t?C} !°'fi(JwINC:9:AL. ' T'F?1'::r,S Uf23ii'.1 63.13 1.2267 587 R & R GUAM) E: ?! T L•:E•ll••'R I f:?1.;E". 1 D 1.2.51. 1.2268 18200 RAY'S HOME FIAM)WAIRE COMPANY 1115 .5 i". l: I::'- LTD 4. 't3 122'7{) 1.451. TELUS C:C) Ellt?!:!:(:;A T':C(:It"?f;'s INC„ 1, 859.43 1.2271. 4".',2' T'1:::{...I J;:Y M(1-.'; l l...:I:'T'Y 'LEN,. 1579 37 -T 1°11ti1:::E:1°I:CI."...;:3 "f':f:l:( LTD 54.57 1.2273 2061.1. 'T'OWN O T'E°IEtl :l:: H:E:1..I...S .159.92 1..22 74 20641 TOWN OF 'T, 0(:A-ILJ 3a . 33:3 1.. r1:! 'M? i .$5}_ _ l!!?!:!"Y i:U E fliC"El :i;a.)I i...lf:tlil'l 1. 2*76 1597 UN:E VE RS:I:'T•Y OF, AL-Xil:: I: FA 460.00 1.2277 1434 VOLUNTE:E:F: ALBE=RTA 60.00 ,) . J394 !ri(`1:+T'....(:`•f CAN ,il:ftl... C'(711'T :LiC 1.::5;,.1"."0 i.. 1.0 1.2279 23600 w.I.1..xA:.K. )N, i...(.JE't.l 1). 55 1..5.200 23"x''7:1 WOODY ',3 1.0:1.101...::i7'l::l 1' y x•a<x Total. • st, 95'?, 428.1.'7 u ?e ?t 'T a x t t i EE t I't' i f?4i cx :,t:, ; - --- --- 42 0 • 0 /lw....<r_ . •,.,_,:,.?.:.•...r--.......__,_mw.._....r? ? .W,.•....,_.....•.., y y i .. ; tv??..., _,.a„ t,.,....?_»..___ _......,...._....?...._R.._.._...,_... „,._.......... _......e._...._..•............?..,.»........._. __._....__.._..._........... .?_...... 0 KNEEHILL COUNTY Budget Comparison 10/3/02 2002 2002 YTD BUDGET VER (UNDER) 001 TOTAL 001 BUDGET Page 1 OVER (UNDER) REVEIWES T- - General Revenue --- - ---- - - 100 Taxes -10,188,368 -10,184,322 4046 -9,695,057 -9,690,514', 454s 200 Grant In Lieu -3,837 -3,838 -1 -3,226 -3,226' 500 Other Revenue Own Sources -203,266 -475,000 271,734 -621,701 -497,500 124207 _ 700 Unconditional Grants fm Other Governments -15,608 -15,608 0 -26,315 -5,000 21,316 • _ 800 Conditional Grants fm Other Governments 0 0 0 0 0 61 900Other Revenue Administrative _ 400 Sale of Goods & Services -1,773 -10,412,852 -2,264 -5,000 -10,683,768 -5,200 4227 270,916 -2936 0 -10,346,298 12,254 0 -10,196,240 -6,600 150,056' 5,654' 500 Other Revenue Own Sources _ -10,119 -6,400 7719 -10,457 0 10,457' 700 Unconditional Grants fm Other Governments _ 0 0 800 Conditional Grants fm Other Governments 0 -16,660 MOO 900 Other Revenue A6sessment -12,383 -11,600 0 783 -39,370 =6,600 0 32,770 400 Sale of Goods & Services -4,725 0 4725 -300 0 300 500 Other Revenue Own Sources 0 0 _ 800 Conditional Grants fm Other Governments 0 0 900 Other Revenue F is Protection 400 Sale of Goods & Services -4,725 0 -500 0 4725 -500 -300 -642 0 0 0 300 642 500 Other Revenue Own Sources 0 -673 0 673 700 Unconditional Grants fm Other Governments 0 0 800 Conditional Grants fm Other Governments _ -2,000 -1,900 100 -1,900 0 1,900 900 Other Revenue D l;aster/Ambulance 400 Sale of Goods & Services -2,000 -2,400 0 -400 0 -3,215 0 0 3,215 0 500 Other Revenue Own Sources -11,525 -9000 2525 -8,392 0 8392 • - 700 Unconditional Grants fm Other Governments o 0 _ 800 Conditional Grants fm Other Governments -6,000 -6,000 o 0 0 0 _ 900 Other Revenue 0 0 U C ility Officer 400 Sale of Goods & Services -17,525 -15,000 2,525 -8,392 0 8,392 0 500 Other Revenue Own Sources 6,244 -8,700 -2,456 -9,577 -600 8,977 700 Unconditional Grants fm Other Governments 0 0 800 Conditional Grants fm Other Governments 0 0 _ 900 Other Revenue B a Idge Inspection _ -6,244 -8,700 0 -2,456 -9,577 -600 8977 _ 400 Sale of Goods & Services 0 0 500 Other Revenue Own Sources 0 0 700 Unconditional Grants fm Other Governments 0 0 800 Conditional Grants fm Other Governments 0 -90,000 -90,000 0 0 0 _ 900 Other Revenue Trrnsportation 400 Sale of Goods & Services 0 -65,564 -90,000 -2,000 0 -90,000 63,564 0 -60,648 0 -1,000 0 0 59,648 500 Other Revenue Own Sources -9,939 -10,981 x042 -29,837 0 29,837 700 Unconditional Grants fm Other Governments 0 0 800 Conditional Grants fm Other Governments -649,429 _ _1,340,576 -691,147 -1,139,156 -380,776 758,380' _ 900 Other Revenue _ WaterServices -724,933 -1,353,557 0 -628,621 -150,894 -1,380,536 -381,776 150,894' 998,760 100 Taxes -29,697 -29,697 0 -29,697 -26,282 3,415 400 Sale of Goods & Services -19,432 -34,900 -15468 -40,516 -31,700 90,16 500 Other Revenue Own Sources -410 -350 60 -719 -350 369 700 Unconditional Grants fm Other Governments - --- 0 0 800 Conditional Grants fm Other Governments 0 0 900 Other Revenue SO war Services 100 Taxes -49,539 -4,917 -64,947 -4,917 0 -15408 o -70,932 -9,091 -58,332 -7,391 0 12,600 1700 400 Sale of Goods & Services 0 0 0 0 500 Other Revenue Own Sources 0 0 700 _Unconditional Grants fm Other Governments 0 0 800 Conditional Grants fm Other Governments__ 0 0 900,Other Revenue 0 0 is KNEEHILL COUNTY Page 2 Budget Comparison 10/3/02 2002 2002 ovc 2001 2001 Dvw __ YTD BUDGET (UNDER) TOTAL BUDGET (Z'oFRJ G, irbage Services -4,917 -4,917 0 -9,091 -7,391. 1,706' 400 Sale of Goods & Services -4,574 -4,000 574 -8,913 -4,000 1.;° 500 Other Revenue Own Sources 0 0 700 Unconditional Grants fm Other Governments 0 0 Conditional Grants fm Other Governments 0 900' Other Revenue 0 6 ® FOSS Services 400 Sale of Goods & Services -4,574 4,000 574 0 -8,913 -4,000' 4,915' 6' _ 500 Other Revenue Own Sources -725 725 -7851 0 785 700 Unconditional Grants fm Other Governments 0 0 800 Conditional Grants fm Other Governments -170,549 -284,249 -13700 -233,454 -234,414 -960 900 Other Revenue 0 01 0 [ 0 KCRP -171,274 -284,249 -112975 -234,239 -234,414 -175 400 Sale of Goods & Services ?'- O -T?- ? 0 _ 500 Other Revenue Own Sources -1,500 -22,000 20500 -18,000 -18,000 0 _ 7_00 Unconditional Grants fm Other Governments 0 o 800 Conditional Grants fm Other Governments -132,743 -143,493 -10,750 -152,085 -149,000 3,085 1900 Other Revenue Ceinetery Services -134,243 -165,493 0 -31,250 -170,085 -167,000 0 3085 400 Sale of Goods & Services -3,600 -1,800 1,800 -2,600 -1,000 1,900 500 Other Revenue Own Sources 0 0 700 Unconditional Grants fm Other Governments 0 0 500 Conditional Grants fm Other Governments _ 0 0 900, Other Revenue PI nning Services _ -3,600 -1,800 0 1,800 -2,600 -1,000 0 1,600 400 Sale of Goods & Services -14,600 -22,100 -7500 -31,011 -18,000 13011 500 Other Revenue Own Sources -25,376 -33,000 -7624 -21,135 -25,000 3865 _ 700 Unconditional Grants fm Other Governments o • _ 300 Conditional Grants fm Other Governments -1,000 1,000 0 0 300 Other Revenue AS 3 400 Sale of Goods & Services -40,976 -19,137 -55,100 -63,050 0 -14124 -43913 -52,146 -50,985 -43,000 -150 0 9,146 50,835 500 Other Revenue Own Sources -1,500 -3,500 -2,000 -3,222 0 3222 T00 Unconditional Grants fm Other Governments o 0 __1300 Conditional Grants fm Other Governments -125,5.15 -118,415 7100 -75,680 -74,415 1,265 - a00 Other Revenue 0 0 Land Resale -146,152 -184,965 -39 V3 -129,887 -74,565 55,322 400 Sale of Goods & Services 0 0 500 Other Revenue Own Sources 0 0 700 Unconditional Grants fm Other Governments 0 0 1800 Conditional Grants fm Other Governments 0 0 ,900 Other Revenue 0 0 Recreation 0 0 0 0 0 01 _ 400 Sale of Goods & Services -9,892 -10,000 -108 -11,505 -6,500 5005 _ 500 Other Revenue Own Sources 0 0 700 Unconditional Grants fm Other Governments 0 0 300 Conditional Grants fm Other Governments -8,800 -8,800 -8,800 -8,800 0 _ 300 Other Revenue F4 pall Services -9,892 -18,800 0 -8,908 -20,305 -15,300 0 5005 1900 Other Revenue --? 0 -754,000 -754,000 0 TOTAL REVENUES -11,745,828 -12,949,296 -1,207,40 -13,239,886 -11,944,218 >,29sssa is - C7 KNEEHILL COUNTY Budget Comparison 10/3/02 Page 3 z00z 2002 Oy" 2001 2001 OVER YTD BUDGET (UNDER) TOTAL BUDGET (UNDER) • • 000 Supplies & Utilities ___ 0 _ 0 700 Transfer Payments - Kneehill Ambulance 65,832 70,079 4247 65,579 100,000 ,94421 Rro ilo/Bylaw Enforcement 90,805 94,079 -3274 84,247 118,287 .94040 tAPEWDITURES Requisitions School Foundation 2,690,524 3,870,770 -1,160,246 3,820,295 3,820,295 0 Golden Hills Lodge 19,082 19,082 0 19,235 19,235 61 Le alslative 2,709,606 3,889,852 -1,180,246 3,839,530 3,839,530 0 _ 100 Salaries, Wages & Benefits 87,668 174,200 -86,532 157,338 141,509 15,82b• 200 Contracted & General Services 28,255 66,200 -37,945 59,395 56,000 3395' _ 500 Supplies & Utilities _ 98 500 -402 2,064 0 2064 Administrative 116,020 240,900 -124,880 218,797 197,509 21,288 100 Salaries, Wages & Benefits 273,832 336,500 -62668 311,217 328,623 -/7406 200 Contracted & General Services 143,209 222,550 -79341 151,633 140,671 10,962 300 Purchases fm Other Governments 1,804 1,500 304 1,871 1,500 371 500 Supplies & Utilities 32,042 48,200 -14158 47,845 59,350 -11,505 700 Transfer Payments _ 101,800 127,530 -25730 63,845 40,000 23,845 800 Financial Services 1,547 4,500 -2953 1,380 4,500 .3120 900 Other Transactions 18,869 25,000 -4131 53,954 25,000 28,954 Assessment 573,103 765,780 -192677 631,746 599,644 32,102 _ 100 Salaries, Wages & Benefits 1,440 0 1,440 14,286 1,000 132851 200 Contracted & General Services 3,576 5,200 -1,624 5,793 5,975 -182 300 Purchases fm Other Governments 31,333 95,100 -63767 89,252 88,500 752 500 Supplies & Utilities 769 600 169 1,997 600 1,397 700 Transfer Payments 2,000 2,000 0 1,271 0 1,271 Fli i Protection 39,118 102,900 -63782 112,598 96,075 16523 100 Salaries, Wages & Benefits _ 0 0 0 0 _ 200 Contracted & General Services 108,885 184,774 -75889 162,123 142,800 19,323 300 Purchases fm Other Governments 0 40,000 -40,000 0 0 0 500 Supplies & Utilities 0 0 700 Transfer Payments 111,961 111,961 0 50,597 15,000 34597 Di3aster/Ambulance 220,846 336,735 -115889 212,720 157,800 54920 100 Salaries, Wages & Benefits 1,923 6,000 -4077 1,231 1,000 231 200 Contracted & General Services o 150 0 150 300 Purchases fm Other Governments - Dispatch 23,049 18,000 5049 17,287 17,287 0 100 Salaries, Wages & Benefits 771 8,000 -7229 0 47,600 -47600 200 Contracted & General Services 0 1,914 39,500 .37586 300 Purchases fm Other Governments 0 0 ,500 Supplies & Utilities 11,765 12,700 -935 7,571 17,200 -9629 700 Transfer Payments _ _ o 75,542 50,000 25542 Bridge Inspection 12,536 20,700 -8,164 85,027 154,300 -69273 100 Salaries, Wages & Benefits - 17,031 24,350 -7319 22,227 24,200 -1 ,973 500 Contracted & General Services 93,314 210,900 -111585 729,132 150,000 579,132 _ 300 Purchases fm Other Governments 0 0 500 Supplies & Utilities 2,217 20,000 -17784 16,754 20,000 -3246 700, Transfer Payments 0 0 Trfinsportatlon 112,562 255,250 -142,688 768,112 194,200 573,912 100 Salaries, Wages & Benefits 960,444 1,236,750 -274305 1,250,248 1,359,400 -109,152 200 Contracted & General Services 505,487 2,834,949 -2,329,452 1,832,344 1,234,600 597744 300 i Purchases fm Other Governments O 0 500 Supplies & Utilities 544,072 1,404,500 -860,428 1,077,925 1,393,500 -314575 700 Transfer Payments 322,050 322,050 0 1,659,261 1,345,500 313751 WiterServices 2,332,053 5,798,249 -3456196 5,819,778 5,333,000 486778 1100 Salaries, Wages & Benefits 13,295 18,175 -4880 17,589 0 17589 200 Contracted & General Services 779 0 779 0 0 0 1500 Supplies & Utilities 17,475 46,050 28575 35,536 48,000 -12464 )700 Transfer Payments 500 7,164 -6664 6,000 2,600 3400 _ 1900 Other Transactions 29 1,000 -971 _ 175 1,000 -825 Sewer Services 32,079 72,389 -40,310 59,300 51,600 7700 1100 Salaries, Wages & Benefits 11,471 16,650 -5179 14,048 0 14048 {200 Contracted & General Services 0 20,000 -20000 0 0 0 1500 Supplies & Utilities 773 13,500, -12,727 9,952 6,000, 3,952 0 KNEEHILL COUNTY Page 4 Budget Comparison 10/3/02 0 C J 0 ,500 Supplies & Utilities 138,603 224,900 -86297 160,080 195,700 -35620 j700 Transfer Payments _ 4,000 4,000 0 0 0 0 Land Resale _ 208,912 308,000 -99,088 223,345 259,400 -34055 200 Contracted & General Services 0 0 300 Purchases fm Other Governments 0 0 500 Supplies & Utilities 0 0 1700 Transfer Payments 0 0 _ 2002 YTD 2002 BUDGET oy" ? J 2001 TOTAL 2001 BUDGET oy" (?'?) 700 Transfer Payments 800 Financial Services Girbage Services 12,244 50,150 -37906 14,7481 38,747 14,748 20,748; c' 1799 100 Salaries, Wages & Benefits 48,596 70,100' -21,504: 50,388 38,628 11,76ci _ 200 Contracted & General Services 115,371 135,945 20574 122,050 125,944 i ,694 300 Purchases fm Other Governments 0 c; 500 Supplies & Utilities 5,784 38,000 -32,216 41,199 30,500, 10,695' 700 Transfer Payments 2,871 11,564 -8693 5,067 5,064 FCSS Services 172,622 255,609 -62,967 218,703 200,136 16,56: 100 Salaries, Wages & Benefits 41,329 55,800 -14,471 2,815 3,618 -6os° 200 Contracted & General Services _ 2,715 5,915 ,8200 45,944 46,042 -96' --300 Purchases fm Other Governments _ 0: 500 Supplies & Utilities 244 6,500 -6,256 6,912 6,000 912- 700 Transfer Payments 150,570 216,034 -65;464 178,568 178,754 -186 KCRP 194,859 284,249 -69390 234,239 234,414 -175 1100 Salaries, Wages & Benefits 90,023 123,000 -32977 109,935 119,000 -9065 '200 Contracted & General Services 8,259 15,200 -6,941 12,598 19,500 -4902 300 Purchases fm Other Governments 0 0 1500 Supplies & Utilities 2,637 10,700 -8063 15,058 13,500 1,558 700. Transfer Payments 16,593 -19593 32,493 15,000 17493 Cei notary Services 100,919 165,493 -64,574 170,085 167,000 3085 100 Salaries, Wages & Benefits 8,081 11,850 -3769 10,135 0 10135 200 Contracted & General Services 0 13,000 -13000 9,234 13,000 -3765 300 Purchases fm Other Governments 0 -- 0 ;500 Supplies & Utilities _ 99 100 -1 145 100 45 700 Transfer Payments _ 0 0 Pi inning Services 8,180 24,950 -16770 19,515 13,100 6415 100 Salaries, Wages & Benefits 30,908 54,530 23622 47,148 51,320 4172 200 Contracted & General Services 26,605 28,700 -2,095 37,543 62,100 -24557 300 Purchases fm Other Governments o 0 500 Supplies & Utilities _2,777 9,000 -9223 8,525 0 8,525 700 Transfer Payments 0 0 AS'3_ 60,290 92,230 -31,940 93,215 113,420 20,205 100 Salaries, Wages & Benefits 58,404 66,500 -8096 51,026 48,200 2826 200 Contracted & General Services _ 7,906 12,600 -4694 12,238 15,500 -i 252 300 Purchases fm Other Governments . 0 0 TOTAL EXPENDITURES 7,116,209 12,944,090 -582788f 13,235,091 11,943,922 f,29f, feg (SURPLUS)/DEFICIT -4,629,619 -5,206 -4043" -4,794 -2961 2,68 7i 900 Other Transactions 0 0 Rd$reatlon 0 0 0 0 0 0 100 Salaries, Wages & Benefits 116 275 -159 259 259 0 200 Contracted & General Services 9,936 18,100 -6,164 16,197 24,100 -7903 300 Purchases fm Other Governments 0 0 _ 500 Supplies & Utilities _ 7,730 13,200 -5470 11,109 14,400 , 291 700 Transfer Payments 101,675 155,000 -53,325 157,822 155,000 2622 Fis:ai Services 119,457 186,575 -67118 185,387 193,759 4372 700 Transfer Payments -'- 0 220,000 220000 PWS Report October 8, 2002 Robert Mayhew OLD BUSINESS 1. Construction Update: Agreements in place - ATCO Power notified for movement of the poles on the north four miles. Construction continuing. Received a letter from Elizabeth Hooyenga inquiring into the dust control plans for the Fisher-Davis road. 2. Chip Seal: Completed including the centerline painting. 40 3. Road Study - Darryl Baumgartner EXH Engineering working on the road study - traffic counts set up in the County. Study continuing. 4. Equity Water System - Jim Mantel Hook-Up Request -referred to the Utilities Committee. At the September 24th Council Meeting, I was asked to draft a policy for new tie-ins onto the existing water distribution system. We are at present beginning a Water/Wastewater Study in which the Equity Water System is being reviewed. This study needs to be completed before a new Policy can be finalized. 5. Report - Horseshoe Canyon 6. Report - Rick Fobes 7. Report - Trochu and District Development Society request. NEW BUSINESS 8. Carbon Fall Clean-Up (opening transfer station for a weekend) cost sharing for attendant portion approved. 9. Road Committee- Request that we plan a road committee tour this fall to look the 2002 construction projects and some buildings in the hamlets. 10. Torrington Fire Matters 11. Parks - Repairs, price increase and considered enhancements. 12. Parkland Geotechnical Consulting Limited - A letter informing the County that the Town of Three Hills plans to undertaking treatment of soil containing hydrocarbons on a portion of the Town of Three Hills Landfill. Activities will take place on a fenced off area and they will include tilling and additives to soil. Alberta Environment will be issuing the permit prior to the commencement of the soil treatment. The letter of permission was requested from Kneehill County stating that there is no objection to the project taking place. I recommend a reply letter be sent stating that we have no objections to this treatment. 13. Alberta Water/Wastewater Partnership - letter dated October 2, 2002 The grant funding has been approved for the Water/Wastewater Study for Kneehill County. Kneehill County will receive project costs to a maximum upset limit of $23,400.00. '1 + 1 Rob Mayhew, PWS ___QL Gene Kiviaho, CAO KNEEHILL COUNTY REPORT Presented to Council TO: Gene Kiviaho Reeve Hoppins Members of Council FROM: Rob Mayhew DATE: October 8, 2002 Date: October 8/02 SUBJECT: Horseshoe Canyon Recreation Area - Maintenance/Gravel 1.0 Purpose: Horseshoe Canyon Meeting September 26, 2002 2.0 Background May 7, 1999 An agreement was signed -Kneehill County and Minister of Environmental Protection - called the Horseshoe Canyon Recreation Area Interim Operating Agreement. #2. of the agreement states - The County accepts sole responsibility for the fitness, maintenance, operation, preservation and safety of equipment and land comprising the recreation area legally described as: HORSESHOE CANYON PROVINCIAL RECREATION AREA. The letter accompanying this agreement received June 4, 1999 stated: "As previously discussed, it will be some time until the actual land transfer can be completed. We will have to wait until Transportation finalize their plans for the Highway upgrading and do a site survey. After that is completed, we will have to do an amendment to the Horseshoe Canyon Recreation Area land title and then transfer the amended title to the County. I will advise you whenever we get to that stage." Signed Wayne Pedrini, Brooks Area Manager for Alberta Environmental Protection, Natural Resources Service. The land remains under the Ministry of Recreation and Parks. In May of 1999 a partnership agreement was drawn up between the town of Drumheller and Kneehill County for the operation of the site. Number 1. - the site will be operated in the same manner as the previous year, that being the town of Drumheller undertaking the maintenance of the site with these costs to be shared on a 50/50 basis between the town and the County. In May of 1999 There was a motion that the parking lot be properly graded and graveled with the cost being shared equally between Drumheller and Kneehill County. The town of Drumheller was in charge of this matter. 3.0 Discussion CAO Gene Kiviaho and I met with Wes Yeoman and R.M. Romanetz from the town of Drumheller at the Horseshoe Canyon Recreation Area on September 26, 2002 to review the condition and discuss further, the maintenance of this area. The building of Highway 9 could start next fall. As per earlier letter when Highway 9 is completed, the title is to be transferred to Kneehill County. 4.0 Financial Implications As per the original agreement 50/50 cost sharing with the town of Drumheller. The representatives from Drumheller have offered to take care of toilets, repairs and maintenance of them and asked Kneehill County to gravel the lot this fall with a 50/50 cost sharing basis. Future enhancements can be reviewed at the time Kneehill County is given possession of this area. 5.0 Recommendation I recommend we continue with the partnership agreement at this time. I recommend that the parking lot be graveled and bladed and the cost shared on a 50/50 cost sharing basis. 2 KNEEHILL COUNTY REPORT Presented to Council TO: Gene Kiviaho Reeve Hoppins Members of Council FROM: Rob Mayhew DATE: October 8, 2002 Date: October 8/02 SUBJECT: Rick Fobes letter- Gravel Request to Development SE 07-33-25 W4 1.0 Purpose To review Mr. Fobes request. 2.0 Background At September 25, 2001, the Road Committee's report contained a request for blade grade and gravel from Glen Sawyer and Gene Klassen - this was approved pending development of yard site. The Road Committee's report was then approved by Council at this meeting. 3.0 Discussion Keeping with prior direction for similar requests, Mr. Fobes has a building permit in place, developed the yard site as per information in his letter-power lines, laneway and a trailer blocked on site, as well as cattle in pens. He is concerned about winter and spring access with no road into this site. As discussed at Executive Meeting, October 3/02, we need to review the requests for upgrading roads into new developments and at the same time we review the graveling of dirt roads. 4.0 Financial Implications Blade grade and gravel provided by Kneehill County. 5.0 Recommendation I recommend that we blade grade and gravel Range Road 25-5 going south from Township Road 33-2 for 3/4 mile to Mr. Fobe's yard site. This recommendation • 'lows the direction taken in 2001 on similar requests. k6b Mayhew Public Works Superintendent C 3 . . C: KNEEHILL COUNTY REPORT Presented to Council TO: Gene Kiviaho Reeve Hoppins Members of Council Date: October 8/02 FROM: Rob Mayhew DATE: October 8, 2002 SUBJECT: Trochu and District Hall Development Society Request 1.0 Purpose To fulfill a commitment made January 3, 2001 " County willing to provide manpower and equipment to haul gravel, conditional upon work scheduling and haul distances." 2.0 Background Trochu and District Hall Development Society spokesman Jim Christie advised Council on September 10th/02 Council meeting that there were two immediate needs, one being gravel in the parking lot and the other being the acoustics in the building. The Council was requested to consider helping at this stage of the development by providing "manpower and equipment to haul gravel, conditional upon work scheduling and haul distances." 3.0 Discussion Since this approval was given, the scope of the work at the Trochu Hall has changed. There was a further request to purchase the gravel from the County. As we are not in business to sell gravel, this would be a conflict to contractors in the area. This matter was discussed in Executive meeting on October 3, 2002. 4.0 Financial Implications The hauling of gravel as requested. 5.0 Recommendation I recommend that we hire Bauer Bros. to haul the required gravel to a maximum of yards and we pay Bauer Bros. for the hauling of said gravel. By doing this we have honoured our commitment. Public Works Superintendent 4 To: Reeve Hoppins Agenda Item #8 Members of Council From: Gene Kiviaho, CAO Date: October 3, 2002 Issue Is The Development of a Fire Protection and Disaster Services Master Plan. Background Council has been addressing the matter of Fire and Disaster Services. In order to define the current environment and to assist Council with the development a Fire Protection and Disaster Services Master Plan, I suggest that a consultant be engaged to conduct a Fire and Disaster Services Needs Assessment and SWOT Analysis, and to generate a Fire and Disaster Services Master Plan. The study would provide a solid data base and address Fire Prevention, Fire Suppression, Disaster Services and Dangerous Goods issues. The consultant would be expected to review and provide recommendations on areas such as: • Levels of service • Risk • Resources and industry standards • Statistical analysis of fire/rescue incidents ® • Facilities, equipment & apparatus requirements • Improvement options, implementation and replacement schedules • Short'and Long term strategies • Budget Cost implications The study would generate sufficient information to develop a Master Plan at a strategic and community level. Recommendation 1) 1) That Council direct administration to prepare a Request for Proposal to conduct a Fire and Disaster Services Assessment and Analysis and generate a Fire Master Plan for Council consideration aw L?? e Kiviaho, CAO :7 To: Reeve Hoppins Members of Council From: Barb Long • E 0 Date: October 3, 2002 Agenda Item 410 Issue: Amended Right of Entry and Land Purchase Agreement to apply the GST in accordance with the Canada Customs and Revenue Agency. Background: Council, at the September 24, 2002 meeting, requested the existing Right of Entry and Land Purchase Agreement be changed in order to apply the GST in accordance with the regulations of Canada Customs. The amended agreement has been implemented for the Fisher Davis Road Project. A copy of the agreement has been attached for review. Recommendation: 1. That Council approve the Right of Entry and Land Purchase Agreement as presented, or with any amendments deemed necessary. ---------------- Barb Long Executive Secretary Gene Klviaho CAO UNICIPALITY OF KNEEHILL COUNTY RIGHT OF ENTRY AND LAND PURCHASE AGREEMENT Agreement made this day of A.D. 20 BETWEEN (HEREINAFTER CALLED "THE VENDOR") AND: MUNICIPALITY OF KNEEHILL COUNTY BOX 400, THREE HILLS, ALBERTA, (HEREINAFTER CALLED "THE PURCHASER") WHEREAS The Purchaser wishes to acquire land for the purpose of widening an existing road or road diversion. AND WHEREAS the Vendor is the registered owner of the lands hereinafter described and has agreed to sell to the Purchaser the land required in order to widen the said road or ® road diversion. NOW THEREFORE THE PARTIES HERETO AGREE AS FOLLOWS: RIGHT OF ENTRY: 1. The Vendor for the consideration hereinafter mentioned does for himself (themselves) his (their) executors, administrators, and assigns, grant and assign unto the Purchaser the right to enter by their surveyors, workmen or agents, upon the following lands, namely: for the purpose of undertaking the required survey for the road and construction of the said road (widening) and to take upon the said land for these purposes, all workmen, implements and machinery as may be necessary. TRANSFER 2. The Vendor further agrees to transfer and assign unto the Purchaser that portion of the said lands as may be ascertained by such surveyors, workmen or agents to be necessary to widen the said road or road diversion. 3. The Vendor also agrees to accept into his land title any portion of the said lands that may have been excepted from the land title and now ascertained as not forming part of the new road survey. All costs to transact these lands to the landowner will be borne by the municipality. 4. Purchaser estimates the land required for such road (road widening) to be ACRES more or less. CONSIDERATION: 5. The Purchaser hereby agrees to pay the Vendor for the land required and taken for the said road (road widening) a sum of money calculated at the rate of $1000.00 per acre. Portions less than one acre calculated according to size with a minimum price of $250.00 per acre. 6. Consideration for the said land will be paid to the Vendor as follows: 75% total payment to be made when all parties have signed the land purchase agreement, balance of payment to be made upon completion of the project and registration of survey. The legal survey will be undertaken by the Purchaser at its own expense. 7. Upon provision of a GST number from the Vendor, GST will be paid by the Purchaser on the agreed purchase price. The vendor will be responsible for reporting the GST. GST Number: REPRESENTATIONS AND WARRANTIES: ® 8. The VENDOR has not used all or any portion of the LANDS (or portions under the Lands) to generate, manufacture, refine, transport, store, handle, dispose or transfer any HAZARDOUS SUBSTANCES. INDEMNITY: 9. The VENDOR shall be liable for and shall indemnify and save harmless the PURCHASER of, from and against all liabilities, losses, costs, damages, legal fees (on a solicitor and his own client basis), disbursements, fines, penalties, expenses and all manner of actions, causes of actions, proceedings, claims and demands, suits and proceedings of whatever kind or nature which the PURCHASER may sustain, pay or incur or which may be brought or made against the PURCHASER, directly or indirectly, and whether or not incurred in connection with any action or other proceedings or claims or demands made by a third party against the PURCHASER: a. In consequence of any warranty, representation, agreement, covenant or obligation of the VENDOR hereunder being incorrect untrue, unfulfilled or breached; and/or b. arising directly or indirectly from any matter, cause or thing relating in any way whatsoever to the VENDOR and/or agreements or obligations that the VENDOR may be party to, subject to or liable for, prior to the CLOSING DATE: and/or c. for the costs of repair, clean-up or restoration paid by the PURCHASER and any fines levied against the PURCHASER, which at any time or from time to time may be paid, incurred or asserted against the PURCHASER, as to a direct or indirect result of the presence on or under, or the escape seepage, leakage, spillage, discharge, emission or release, of HAZARDOUS SUBSTANCES from the LANDS either onto any lands (including the LANDS), into the atmosphere or into any water or watercourse. This paragraph shall not merge, but shall survive the closing of this purchase and sale transaction and shall be a continuing obligation of the Vendor. DEFINITIONS "Hazardous Substances" means: Toxic, hazardous, dangerous or potentially dangerous substances of any kind whatsoever (as determined by the PURCHASER, acting reasonably) including, without restricting the generality of the foregoing, urea formaldehyde, asbestos, PCB transformers and those elements, materials, substances or compounds which are regulated by federal, provincial or local statute, law, ordinance, code, rule, regulation order or decree regulating, relating to or imposing liability or standards of conduct concerning any hazardous, toxic or dangerous or potentially dangerous waste, substance or material of any kind or nature whatsoever. IN WITNESS WHEREOF The owner(s) has (have) hereunto subscribed his (their) name(s) this day of A. D. 2002 AND the Purchaser has hereunto affixed its corporate name and seal, duly attested by the hands of its proper officers in that behalf, this day of A. D. 2002 SIGNED BY THE SAID • -------------------------------------- Landowner(s) in the presence of: Witness MUNICIPALITY OF KNEEHILL COUNTY lJ 0 PER: ------------------------------- REEVE ------------------------------- CAO To: Reeve Hoppins Agenda Item #11 Members of Council 0 • From: Barb Long Date: October 3, 2002 Issue: Comparison of Society and Commission Background: At the September 24, 2002 Council Meeting Council noted they would need further information on the advantages and disadvantages of a commission in order to comment on the Kneehill Regional Water Commission's Draft Bylaw. Discussion: I obtained a copy of the comparison provided to the Kneehill Ambulance Society by Tony Martens of Mountain View County. This comparison had been completed by Allan Farmer, of the Reynolds Mirth & Farmer Law Firm, for the 15th Annual Municipal Law Seminar held on March 15, 2000. On October 4, 2002 Allan Farmer confirmed this document is still relevant, as there has not been any changes to legislation. Recommendation: 1) That Council receive this as information. 4 Barb Long U Executive Secretary G'"Ll Gene Ki iiaho CAO • • COMMISSION 1. Benefits a) Separate person or company apart from the member Municipalities - continuous existence b) Can own lands and enter into Agreements separate and apart from the municipalities c) Can borrow funds and enter into Agreements on its own d) One municipality cannot interrupt the operations of the Commission e) Individual members are not legally liable or responsible for the debts, liabilities or obligations of a Commission 2. Drawbacks a) Loss of control. Once a Commission is formed, only the Minister of Municipal Affairs can dissolve or change the structure of this Commission b) All borrowings are subject to the Debt Limit for Commissions as determined by Regulations in the MGA 178/96 and 238/99 c) Specific reporting requirements as set out in the Municipal Government Act SOCIETY E E Benefits a) Separate legal entity or person apart from the member Municipalities. Can only be dissolved or wound up if the members agree b) Can own lands and enter into Agreements separate and apart from the municipalities c) Can borrow funds on its own, subject to the Bylaws under which the Society is established. Member Municipalities are not liable unless they guarantee the Society's obligations. Not subject to Debt Limit requirements. d) One member Municipality cannot disrupt the operations of the Society e) Individual Municipal members are not responsible for the debts and obligations of the Society 2. Drawbacks a) May be a loss of control. Once a Society is formed it continues unless it is dissolved by Special Resolution (75% vote) b) Financial institutions may be reluctant to lend money unless guarantees are given by the Municipal members c) Likely will have to file a return annually with Revenue Canada 0 Regional Services Commission Society Services authorized in the Regulation Establishing this Commission - eg. Solid Waste, Water, Sewage, Assessment Services, Emergency Services etc. Initial Directors and Chairman appointed By Minister - Subsequent appointed by approved by the Minister. A director who represents a municipality must be a Member of Council Powers - set out in the Act and the Regulations - given by the Minister. Can hold land, expropriate etc. Has natural person powers Can borrow with the approval of the Directors of the Commission, subject to the restrictions set out in the Act and the DebtkLimit Regulation Directors manage and control the Commission subject to the restrictions Of the Act and the Bylaws. Directors Are appointed by the Municipal Authorities. Possible to provide for Unequal representation on the Board Authorizing legislation the MGA Established by regulation made by The Lieutenant Governor in Council (cabinet) on the recommendation of the Minister of Municipal Affairs KNEEHILL COUNTY REPORT: Presented to Council Date: October 3, 2002 To: Reeve Hoppins Members of Council Any benevolent, philanthropic, Charitable, provident, social, educational, agricultural, sporting or other useful purpose but not for the purpose of carrying on a trade or business Appointment of Directors provided in the Bylaws of the Society. usually elected by the members of the Society Powers- set out in the Act. Can hold land and borrow funds as set out in the Bylaws For the purpose of carrying out its objects, can borrow or raise or secure the payment of money in any manner the Society thinks fit, subject to the Bylaws of the Society Directors usually control the Society. subject to the provisions contained in the Bylaws and the Act. Authorizing legislation the Societies Act Established by application for Incorporation, proposed Bylaws with proposed name filed with the Registrar under the Business Corporations Act of Alberta Agenda Item #12 Issue: Notification has been received of the transfer of title to Kneehill County from the Golden Hills School Division of the old Torrington School Playground and Ball Diamond Site for use by the residents of Torrington. Background: During the summer of 2001, the Golden Hills School Division removed and destroyed the unsafe playground equipment located at the old Torrington School site. In response to complaints by the Torrington Community Association, a resolution was passed by the Golden Hills School Division allocating $5,000.00 towards the purchase of playground equipment for the children of the Torrington community. On December 2001 the County had written to the school division advising this money would be requested upon finalization of the land transfer of the former playground site to the County. Recommendation: Council approval to request the Golden Hills School Division to forward the $5,000.00, to be used for the purchase of playground equipment in Torrington, to the Torrington Community Association. 76. C Barb Long Gene Kivt o Executive Secretary CAO 0 .7 To: Reeve Hoppins Agenda Item #13 Members of Council From: Barb Long Date: October 3, 2002 so Issue: Attendance and Agenda Items for the Kneehill County Appointment with Minister Guy Boutilier at the AAMD&C Fall Convention. Background: Richard Marz's office has faxed confirmation of the County's appointment with the Honourable Guy Boutilier, on November 21, 2002 at 9:00 A.M. in the Medicine Hat Room at the Coast Terrace Inn. A request was made to advise Mr. Marz's office the agenda items and the list of people attending this meeting. I have attached for your information a proposed letter providing the agenda information provided at the September 10, 2002 Council meeting. Recommendation: 1) Request Council direction regarding both the attendance and the agenda items as • provided in the letter, as well as direction regarding the information that will be needed prior to this meeting. 6'Yl Barb Long Executive Secretary r1 Gene Kviaho CAO • September 26, 2002 Olds-Didsbury-Three Hills Constituency Office FAX 556-3120 Box 3807 Olds, Alberta T4H 1P5 ® Attn: Myrna Christopherson Re: Appointment with Minister Guy Boutilier, Minister of Municipal Affairs Thank you for confirming Kneehill County's appointment scheduled with Minister Boutilier for November 21, 2002 at 9:00 A.M. at the Coast Terrace Inn. Further to your September 26, 2002 fax, please be advised of the following information: List of people attending the meeting: ¦ Reeve Ken Hoppins ¦ CAO Gene Kiviaho ¦ Councillor Carol Calhoun ¦ Councillor Vern Crawford ¦ Councillor Brian Holsworth ¦ Councillor Ken Knievel ¦ Councillor Jerry Wittstock 4 ¦ Councillor Murray Woods Agenda Items: ¦ Time Line for Bridge Funding ¦ Replacement for ICAP funding (water distribution systems) ¦ Legislation for Pricing Utilities (water) ¦ New Tax Assessment (Recommendations of the MLA Farm Property Review) ¦ Local Planning/Trail Committee ¦ Dissolution of Towns and Villages Should you require any additional information please give me a call. Yours truly, KNEEHILL COUNTY Barbara Long Executive Secretary 0 To: Reeve Hoppins Agenda Item # 14 Members of Council From: Barb Long Date: October 3, 2002 ® Issue: Invitation for a Council representative to attend the Trochu Elks Lodge's 75th Anniversary Celebration on Friday, October 18, 2002 in the new Trochu Hall. Background: This invitation was received on October 2, 2002 and provided the following information: Cocktails - 5:00 P.M. Supper - 6:00 P.M. Program - 7:15 P.M. Entertainment - 8:30 P.M. (Popoviches) R.S.V.P. by October 10, 2002 • Recommendation: 1. Request Council direction regarding this invitation ? ee-p q1 Barb Long Executive Secretary C Gene Kit ho CAO `l IN CAmt AA » To: Reeve Hoppins Agenda Item #15 Members of Council From: Gene Kiviaho, CAO Date: October 2, 2002 Issue Edward Dunay v. Kneehill County Background At the September 24/02 Council Meeting, Council accepted the recommendation of the CAO to proceed with this matter. Discussion On September 26/02 I instructed our legal counsel to present an all inclusive settlement offer of $18,000 to Mr. Dunay's lawyer. On October 1/02, I received correspondence advising the County that Mr. Dunay is prepared to settle the entire matter at $20,000 all inclusive which is approximately 55% of the $36,000 claimed. Mr. Dunay requests the settlement to be rolled into an RRSP. Given the offer to settle the entire matter at $20,000 I do not feel that significant benefit would be gained in prolonging negotiations and recommend that Council accept the offer of settlement. Such agreement would be contingent upon Mr. Dunay signing a waiver as full and final payment. In the interest of fairness I recommend that Council apply the same criteria to an offer of settlement with Mr. Bud Haskell. The amount with respect to Mr. Haskell would be about $16,000. A review of the files indicates that the Policy affecting the above named employees was implemented August 11/98. In assessing the application to any other potential liabilities it is noted that Mr. Alex Cunningham retired on April 30/98, approximately three and one- half months prior to the implementation of the Policy. It is my view that Mr. Cunningham should not receive consideration with respect to additional compensation. Recommendation 2) 1) That Council approve the offer of settlement with Mr. Dunay conditional upon obtaining a signed waiver. 3) 2) That Council apply the same criteria of settlement with Mr. Haskell. Ge Kiviaho, CAO 40 Brief of The Municipal Government Board Hearing Agenda Item #16 - September 24 and 25th, 2002 The initial portion of the hearing was made up of introductions of the present individuals and Board Members and the numbering of exhibits that were to be presented at the hearing. The appellants proceeded with an examination of their witnesses, which included Allan Becker, Faye Engler, Allen Megli and Bill Jesse (Assessment Consultant with AEC Valuation (Western) Inc.). Allan Becker noted that he felt that with this trail that his future hope of his family continuing a fourth generation farming practice of the present property would be limited. Also, Mr. Becker noted that the groups intent of the appeal was not necessarily to get an assessment reduction but to get a greater awareness of the Provincial Government on the negative effects of the trail and that the Government set in place a permanent crossing agreement for each adjacent property owner. Faye Englers' questioning resulted in a compilation of trespass occurrences on properties adjoining the trail in 1999. Also, information in regards to the Adjacent Land Owners Group along with their Provincial group affiliation was discussed with a small bit of information in regards to their mandate. Allan Megli's questioning resulted in sharing of problems in regards to the group's access problem. The main concern was that since there was not a formal agreement with Alberta TrailNet, and that they felt that they were trespassing. When questioned by our legal team as to whether he was using the crossing he noted that he was. General questioning in regards to the groups intents and desires was expressed. One of the desires of the group is that Alberta TrailNet present a more long term agreement to the. adjacent land owners, at this time the agreement allows for either group to cancel the agreement within a ninety (90) day period and that the agreement at present is only at most a year to year agreement. This is unacceptable to the group, as they would prefer a registered easement. Bill Jesse was questioned as to his credentials. Bill was linear assessor with Municipal Affairs for a number of years and during that time noted that he was on the development committee of the current farmland assessment manual. The reason for bringing his credentials to light was to try and discredit the opinions of the County assessor in that he did not have as great an understanding of the farmland manual as Mr. Jesse did. He noted that legal access to parcels was implied and required within the assessment manual even though it is not actually stated clearly. He also answered questions in regards to his opinions in valuing each particular parcel. The next day (September 25, 2002) I was questioned in regards to the process as to how the parcels were assessed. Most of the questioning referred to access to the parcels and whether or not sufficient reductions were made to each parcel in regards to severance. The adjacent landowners felt that they no longer had legal access because there was no permanent crossing agreement in place. Substantial questioning continued in regards to defining legal versus physical access. At one point our legal representatives objected to this line of questioning as I was not an actual lawyer and therefore could not give a legal definition. The questioning was restated and continued. The balance of the day was filled with legal arguments from both sides. The appellants noted that they didn't have legal access where as our representatives argued that there was a crossing agreement in place that allowed for legal access but had not been used. The day ended with the chairman of the Municipal Government Board stating that a decision would be rendered in 90 to 100 days. Recommendation: Send to Kneehill County Council for Approval. A.M.A.A. Assessor Dated: October 2, 2002 QL, Gene K , viaho CAO I ieehill County Dated: October 2, 2002 • is 0 REPORT: Presented to Council Agenda Item #17 Date: To: Gene Kiviaho Reeve Hoppins Members of Council ® From: Steve Nedoshytko A.M.A.A. Date: September 18,2002 Issue: Equalized Assessment Review Panel's Standardized Liability Code Requirements Background: In February of 2002, a set of tax liability codes, were presented to Municipalities in order to standardize the coding used for Equalization Assessment calculations throughout the province. A new electronic assessment data base (ASSET) developed by Municipal Affairs will be introduced to municipalities by 2003, which is meant to enhance the exchange of assessment information. Equalized assessment will become a self-reporting process, whereby assessment information will require little or no adjustment to be equalized throughout the province. Discussion: One of the draw- backs of this database is that our assessment software support group who handles this process will not update our current Computer Assisted Mass Appraisal (CAMA) software. Their reasoning is that they are spending more time updating their current software, which is becoming more widely used and will be phasing out our current AS 400 software. Financial Implication: At this time we can accommodate some of the coding changes that will consist of approximately two days of recoding in office-with a cost of around $400.00. The future development of this process will require updating Compass Municipal Assessment Services' AS 400 version to their CAMALOT version. This software is a windows based system rather than the AS 400 we are currently using. The system is more user friendly with a number new enhancements. 49 A cost estimate is included with this package. (See attachment) It should be noted that because of the great numbers of installations of this new program, in 2003 the opportunity of an update probably would not occur until the middle of 2003. Recommendation: 1) Complete partial recoding prior to April 1, 2003. Purchase CAMALOT software (including ASSET update) and install by the middle of 2003. - It i ' perative that this new CAMA system be put in place as ASSET has been le slat d1o l?e functional by specific dates. Steve Nedoshytk6 A.M.A.A. Assessor Pricing for CAMAlot Software How many parcels in your municipality? 8024 Total equalized assessment: 733,052,023 Total linear assessment: 283,975,700 ---------------- Assessment done using CAMAlot software: 449,076,323 Will you be using the following products? Images / Sketching ($ 500/year)? Y • Income ($1000/year)? N MRA ($ 500/year)? N Merlin ($ 500/year)? Y ASSET ($ 500/year)? Y Based on the above information your price would be: -------------------------------------------------------------- To Upgrade and Pay Support: Upgrade fee (includes conversion & training): $ 20,000 Annual Support Fees: Base Rate: 4500 Images/Sketches: 500 Merlin: 500 ;ASSET: 500 6,000 / year +------------------------------------------------------------+ -------------------------------------------------------------- ;To lease the software: Data conversion: $ 2,500 (one time fee) Lease Rate: $ 8,024 / year -------------------------------------------------------------- Depending on the complexity of ASSET there may be additional annual fees to support that software. Total Initial Cost: $ 20,000 + $ 2,500 +6,000 = $28,500.00 Annual Lease Fee: $6,000 / year • KNEEHILL COUNTY REPORT: Presented to Council Date: To: Gene Kiviaho Reeve Hoppins Members of Council From: Steve Nedoshytko A.M.A.A. Assessor Date: October 3, 2002 CJ 0 Agenda Item #18a Issue: 305.1- Error Correction - Municipal Government Act - AGPRO Grain Management Services Ltd. -Roll # 4264100 - W -05-033-23-4, Plan 9712630 Block 1 Background: Deloitte & Touche had made an appeal on all AGPRO elevators throughout the province. Their claim was that all the buildings they owned in Alberta were not assessed with the proper breakdown between buildings and structure and machinery and equipment. Discussion: When this particular elevator was built in 1998 it was difficult for the past assessor (Ed Dunay) to obtain construction costs for this site from the company. A sheet containing a rough estimate was sent out and used for the 1998 to 2001 assessments. In 2002 Deloitte & Touche provided three different methods of assessing this particular site, with most suggestions being significantly lower than the current assessment. They also had received reduced assessments from the other Municipalities in which they appealed. These changes exceed the reductions laid out in the Ministers Guidelines for high throughput elevators. Because five out of six assessments were reduced we have had to follow these same practice or risk having one of the lower suggested assessments being put in place at a Municipal Government hearing. Financial Implication: See attached spreadsheet. Recommendation: 1) Adjust he asset Assessor as noted in the spreadsheet. .A. KNEEHILL COUNTY REPORT: Presented to Council Date: To: Gene Kiviaho • Reeve Hoppins Members of Council From: Steve Nedoshytko A.M.A.A. Assessor Agenda Item #I 8b Date: October 3, 2002 • • Issue: 305.1- Error Correction - Municipal Government Act - Roll # 4283021 - ANDREW M. & BARBARA A. FRERE - Plan 9810376 Lot 2 - NE-08-033-23-W4 Background: Louis Freres share of Frere farms was divided between himself and his sons. Discussion:Because of the split of Louis's share this allowed for an increased residential exemption to Andrew Freres residence. Financial Implication: 2001 Assessment and Taxes: 145,790 x 13.3970 (Mill Rate) = 1,953.14 Revised Assessment and Taxes: 84,710 x 13.3970 (Mill Rate) = 1,134.85 Tax Change: -818.29 Recommendatio 1) Adjust the a essment and thus taxes to the recommended amount. Itit/ Steve Nedoshytko A.M.A.A. Assessor KNEEHILL COUNTYREPORT Agenda Item #19 Presented to Council Date: S To: Gene Kiviaho Reeve Hoppins Members of Council From: Steve Nedoshytko A.M.A.A. Assessor Date: October 3, 2002 Issue: Rescheduling of the Assessment Review Board. Background: Because lawyers of Alberta TrailNet have gotten involved in this appeal, an extension for preparation is required. Discussion: When the initial appeal was filed there was nothing mentioned of any legal representation. Since this appeal falls under the classification of a complex appeal a time frame was required to be set for an exchange of information. Alberta TrailNets lawyer had sent their presentation, which included legal arguments. This has required Kneeehill County to obtain legal representation and time for the lawyer to prepare. Financial Implication: Recommendation: 1) Reschedule Assessment Review Board to November 13, 2002. • C Assessor To: Reeve Hoppins Agenda Item #20 Members of Council From: Gene Kiviaho, CAO Date: October 2, 2002 • Issue Council Retreat Background Council has expressed an interest in holding a retreat in early November and requested administration to present Council with venue options and a draft agenda. Discussion 1) 1) Location: There are several options with respect to a location for the retreat. Barb Long has provided information on the Black Knight Inn (Red Deer); the Red Deer Lodge (Red Deer); the Nisku Inn (Nisku); the Sheraton Cavalier (Calgary) and the Village Creek Inn (Pigeon Lake). The attached sheet presents accommodation rates, meeting room rates, lunch rates and a description of the facilities for Council decision. 2) Agenda: A tentative retreat agenda is provided for Council consideration. 40 3) 3) Presenter/Facilitator: George Cuff has been requested to deliver the roles and responsibilities session and-has confirmed that he is available November 7 & 14. Jeanne Byron has been requested to act as the facilitator for the strategic planning session and has confirmed that she is available November 8 & 15. Recommendation 4) 1) That Council establish dates for the retreat; 5) 2) That Council select a location for the retreat; 6) 3) That Council confirm the presenter and facilitator; 7) 4) That Council provide feedback on the proposed agenda Gene viaho, CAO 0 F, 2002 Council Retreat - Tentative Agenda Day 1- Council & Administration Review 8:00 a.m.- 8:15 a.m. - Opening Remarks - (Reeve) is 8:15 a.m. - 12:00 p.m. - Roles and Responsibilities (George Cuff) 12:00 p.m.- 1:00 p.m. - Lunch 1:00 p.m. - 4:00 p.m. - CAO and Department Head updates 4:00 p.m. - 4:30 p.m. - Wrap up 5:30 p.m. - 6:30 p.m. - Dinner 7:00 p.m. - 8:30 p.m. - Council Priority List Day 2 - Facilitated Session ® 8:00 a.m. - 8:30 a.m. - Review of Strategic Planning Process 8:30 a.m. - 9:00 a.m. - Review of Mission Statement and Council Goals 9:00 a.m. - 12:00 p.m. - Facilitated Priority Setting session 12:00 p.m. - 1:00 p.m. - Lunch 1:00 p.m. - 4:00 p.m. - Strategic Goals and Objectives 4:00 p.m. - 4:30 p.m. - Wrap-up • C To: Council From: Planning Date: 10/15/02 Agenda Item #25 Issue: Draft Policy to Enhance Improved Compliance with Future Developments Background: At the September 17, 2002 Municipal Planning Commission (MPC) meeting, MPC requested the Planning Department to develop a draft policy to encourage ratepayers to get a development permit prior to building. The policy was to be worded so as not to be interpreted as a punishment. On October 1, 2002, the Planning Department presented the MPC with a policy. After a lengthy discussion, the following policy was approved by MPC and was requested to be forwarded to Council. Discussion: The draft policy is as follows: Penalties Failure to obtain a valid development permit prior to commencing development as defined in Land Use Bylaw 1440, and amendments thereto, will require the provision of a development permit fee of two times the regular development permit fee. The Municipal Planning Commission may, at its discretion, reduce or waive the penalty fee. Any buildiil- co)otructed without a valid development permit and/or found to be unsafe or a potential liL/bility to the County as determined by the County, or their designate, will be dealt a iili on an individual basis by the appropriate Development Authority. Recomn?eaidation: The Planning Department and Municipal Planning Commission recommend this policy be approved. Should the above policy be approved, direction from Council is requested as to the time implementation before this policy would come into effect. Direction is also requested as to the education process that should be used to make ratepayers aware of the new policy. Deanna Keiver Development Officer • :7 To: Council From: Planning Date: 10/15/02 Agenda Item #26 Issue: Draft Policy to Enhance Improved Compliance with Future Developments Background: At the September 17, 2002 Municipal Planning Commission (MPC) is meeting, MPC requested the Planning Department to develop a draft policy to encourage ratepayers to get a development permit prior to building. The policy was to be worded so as not to be interpreted as a punishment. On October 1, 2002, the Planning Department presented the MPC with a policy. After a lengthy discussion, the following policy was approved by MPC and was requested to be forwarded to Council. Discussion: The draft policy is as follows: Penalties Failure to obtain a valid development permit prior to commencing development as defined in Land Use Bylaw 1440, and amendments thereto, will require the provision of a development permit fee of two times the regular development permit fee. The Municipal Planning Commission may, at its discretion, reduce or waive the penalty fee. Any building constructed without a valid development permit and/or found to be unsafe or a potential liability to the County as determined by the County, or their designate, will be dealt with on an individual basis by the appropriate Development Authority. Recommendation: The Planning Department and Municipal Planning Commission recommend this policy be approved. Should the above policy be approved, direction from Council is requested as to the time implementation before this policy would come into effect. Direction is also requested as to the education process that should be used to make ratepayers aware of the new policy. Deanna Keiver Development Officer • 0 TO: Council Agenda Item #27 From: Planning and Public Works Superintendent Date: October 2, 2002 Issue: Request from Thomas & Margaret Adamson to purchase Portion of Plan 5702 FL Block B in Torrington. Background: This matter was brought before Council on September 10, 2002. Deanna Keiver advised that a request had been made from the above applicant to purchase County property, which was adjacent to theirs. They wished to purchase enough land so the structures on their lot would be considered compliant and to allow for a small backyard, approximately 45 feet. This land, which they wish to purchase, also contains the Torrington Pump House and reservoir in the northwest corner of the lot. At the time of the Council Meeting, Ms. Keiver, after consulting with Ian Martens, recommended allowing the purchase of 30 feet. Council requested further information be gathered. Discussion: Deanna Keiver and Rob Mayhew discussed the above request from Mr. and Mrs. Adamson, and Mr. Mayhew advised he was hesitant to sell any land at this time, due to the uncertainty of the future of the requirements for water for the hamlet of Torrington. Recommendation: The Planning Department and Public Works Superintendent ® recommend advising the Adamson's that the County is not prepared to sell any land at this time in case land is needed for future development of the Pump house or water reservoir. eanna Keiver Rob Ay ayb w Planning Department Public Works Superintendent 40 CONFIDENTIA1 .