HomeMy WebLinkAbout2004-12-14 Council MinutesDecember 14, 2004 Council Meeting
Agenda
Presentations:
9:30 A.M. - Century Farm Family Award Presentation - Solomon Maerz
9:35 A.M. - Wild Rose Networks - Jerry Gagitech
• 1:00 P.M. - Stantec Presentation - Three Hills Water West Project
1) Meeting Called to Order
2) Adoption of Agenda ..............................................................Page 1
3) Approval of November 23, 2004 Regular Council Meeting minutes .....Page 3
4) Accounts Payable .................................................................Page 10
5) Old Business
a) Ambulance Transition ....................................................Page 15
Recommendation: Verbal report by M. Woods
• II b) Bowman Subdivision ....................................................Page 16
Recommendation: Council decision
6) New Business
a) Guido Road Upgrade .....................................................Page 20
Recommendation;
1) That Council approve the upgrade and the variance of the
policy from the required "Major Local Road" standards to the
"Minor Local Road" standards.
2)That Council agree to provide a maximum of $2,437.00
towards the proposed upgrade.
b) 2004 Prairie Grain Roads Program ......................................Page 21
Recommendation: That Council approve the submission of an
application, to complete the surfacing of the Linden Road, in
its entirety, to the Prairie Grain Roads Program.
• c) Funding Consultant for the Regional Water Project ....................Page 22
Recommendation: That Council approve Administration
engaging a consultant to assist with acquiring funds for the Regional
Water Project.
d) Utility Account Write Offs ...............................................Page 23
Recommendation: That Council approve the write off of the
closed uncollectible hamlet utility accounts as presented.
e) Jubilee Insurance Agreement .............................................Page 25
Recommendation: Verbal Report
f) Draft 2005 Budget (Faxed under separate cover) ........................Page 37
Recommendation: Council decision
g) Community & Cultural Summit Report ..................................Page 38
Recommendation:
1) That Council appoint a member to the Community &
Cultural Services Summit Steering Committee.
2) That Council prepare an inventory of services provided
within the County
Todd Simenson
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3) That council direct the CAO to make the necessary
arrangements for a Steering Committee meeting
.......Page 39
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7) Correspondence Report ..... .........:.......:.
Recommendation: That Council receive the Correspondence
Report.
.......Page 41
g) Business'Pending & Summary Report ... . . . . . . . . . . "" . .
Recommendation: That Council receive the Business Summary
Report.
............Page 53
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9) Council and Committee Reports • • *Meeting . . of . Dec.1/04.
a) Central Alberta Mayor and Reeve's M
10) Business Arising from Council and Committee Reports
11) In camera
a) Legal Issues
1{RWSC - Water Supply Agreement
Kneehill County/Three Hills Equity Water Issue
b) Land Issue - Swalwell Property
c) Labour Issue - Linden Fire Rescue Unit
i II 12) Adjournment
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KNEEHILL COUNTY COUNCIL MEETING MINUTES
. , December 14, 2004
MINUTES OF THE DECEMBER 14, 2004 REGULAR
MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT
THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET,
THREE HILLS, ALBERTA. '
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PRESENT
CALL TO ORDER
PRESENT:
Division No. 4 Murray Woods, Reeve
Division No. 5 Vern Crawford, Deputy Reeve
Division No. 1 Brian Holsworth, Councillor l
ma h On
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Division No. 2 h?
Carol Calhoun, Councillor ?r?1e??
Division No. 3 Jerry Wittstock, Councillor JQ rt I l o 5
Division No. 6. Ken Hoppins, Councillor
Division No. 7 Councillor Knievel
ADMINISTRATION PRESENT:
County CAO Gene Kiviaho
Director of Operations Rob Mayhew
Recording Secretary Barb Long
1. Reeve Woods in the Chair
Reeve Woods called the meeting to order at 8:35 A.M.
2. Adoption of Agenda
AGENDA Changes to the Agenda:
Item #5(b) moved to In Camera
In Camera Session scheduled for A.M.
Reverse the order Item 6(f) and 6(g)
Bowman Subdivision (Item #5(b))
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551/04 Councillor Hoppins moved approval of the agenda, as
amended.
CARRIED
MINUTES 3.Approval of the November 23, 2004 Regular Council Meeting
minutes
552/04 Councillor Crawford moved approval of the amended November
23, 2004 Regular Council Meeting minutes.
CARRIED
Additions to the Agenda:
Under Presentations: Ken Hoppins - laptop presentation
Under Council & Committee Reports
• ASB Report
• Wild Rose Economic Development Report
• FCSS Report
• Mayor and Reeve's Report
In Camera
• Update on Master Fire Agreements
Lavinia Henderson, Greg Harsch, Jeremy Fenton, and Dan Proctor
entered the meeting at 8:43 A.M.
4. Accounts Payable
ACCTS PAYABLE Councillor Wittstock moved approval of the accounts,
Reeve`
CAO
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KNEEHILL COUNTY COUNCIL MEETING MINUTES
December 14, 2004
553/04 subject to the amendments noted by the Finance Director, and to
review by the Finance Committee.
CARRIED
Debi Moon entered the meeting at 8:50 A.M.
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Councillor Hoppins demonstrated to Council a laptop computer
and software program for displaying Council meeting agendas and
packages.
OLD BUSINESS 5. Old Business
a) Ambulance Transition (report attached and
AMBULANCE forming part of the minutes)
TRANSITION Reeve Woods provided an update on the transition of ambulance
control to the province, noting there should be more information
available following the meeting with the David Thompson Health
Region scheduled for the evening of December 14th:
Mrs. Jody Lammle and the Three Hills School Grade 6b class
entered the meeting at 9:00 A.M. Reeve Woods welcomed Mrs.
Lammle and the students. Introductions were made.
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NEW BUS 6. New Business
a) Guido Road Upgrade (report attached and forming part
GUIDO RD UPGRADE of the minutes)
Councillor Crawford moved that Council agree to provide a
554/04 maximum of $2, 437.00, as per County policy, towards the
proposed road upgrade.
Council expressed concern regarding the low cost of the estimate
provided by the applicant for the construction of a road into his
property, as well as the condition of the surrounding roads, and the
need to ensure emergency vehicle access during all conditions, and
requested the Planning Department provide further information
Councillor Crawford withdrew his earlier motion(# 554/04), and
moved that this issue be tabled until the January 11, 2005 Council
555/04 Meeting, in order that further information on the items discussed,
can be provided.
CARRIED
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PGRP b) 2004 Prairie Grain Roads Program (report attached and
forming part of the minutes)
556/04 Councillor Calhoun moved that Council approve the submission of
an application to complete the surfacing of the Linden Road, in its
entirety, to the Prairie Grain Roads Program.
Councillor Crawford moved the motion be amended to also
557/04 include the submission of a separate application for the paving of
the Fisher Davis Road.
Council requested that cost breakdowns of the proposed projects
be provided prior to a decision being made, in order that the
County can budget for its portion of the costs.
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Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
December 14, 2004
Councillor Hoppins moved this item be tabled until later in the
558/04 meeting to allow time for the Operations Department to obtain
information on the proposed projects.
CARRIED
CENTURY FARM The meeting recessed from 9:30 A.M. until 9:40 A.M.
AWARD
During the recess Reeve Woods presented the a Kneehill County
Century Farm Family plaque to Solomon Maerz, in honour of this
achievement.
Present when the meeting reconvened were: Warren Pickard, Jerry
Gagatek, Ron Wilson, Greg Skotheim, Maureen Malaka, Jay
Roberts, Everett and Susan Page.
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WILD ROSE Presentation: Wild Rose Networks
NETWORKS Warren Pickard and Jerry Gagatek, presented information on Wild
Rose Networks, as a wireless Internet service provider alternative
for rural areas.
Wild Rose Networks advised they were not looking at a capital
investment from the County, as this service would be privately
funded, but would need Council support to have access on
reasonable terms to appropriate land/towers. A letter requesting
permission from Kneehill County Council to co-locate Access
Points on any County towers that are suitable for distributing
broadband services, would be forwarded upon obtaining the results
from an engineering firm regarding the suitability of the Linden
and the Carbon towers. Mr. Pritchard reported they had requested
permission from the Town of Three Hills and the Village of
Linden to use their water towers and have identified additional
sites in Trochu, Torrington, and Carbon and are currently awaiting
responses from the various "tower" owners. Mr. Pritchard
provided estimated costs of connection and monthly rates, based
on the cost to the residents of Vulcan County.
Council advised they would wait for a written request from them,
prior to making any decisions.
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Note: Administration was requested to prepare a comparison
analysis of the two wireless internet service providers that have
made presentations to Council, Wild Rose Networks and Platinum
Communications, for the January 11, 2005 Council meeting.
Mrs. Lammle and the Grade 6b class, and all those in attendance
for the Wild Rose Networks presentation left the meeting at 10:15
A.M.
IN CAMERA Councillor Calhoun moved the meeting go in camera, to discuss
the legal and land issues.
CARRIED
559/04 Time: 10:18 A.M.
Debi Moon left the meeting at this time.
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Reeve
CAO
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KNEEHILL COUNTY COUNCIL MEETING MINUTES
December 14, 2004
OUT OF IN CAMERA Councillor Calhoun moved the meeting back in session.
560/04
CARRIED
Time: 11:40 A.M.
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The meeting recessed from 11:40 A.M. until 12:48 P.M.
Councillor Calhoun and Gene Kiviaho were not present when the
meeting reconvened.
PGRP 6. New Business Continued
b) 2004 Prairie Grain Roads Program(report attached and
forming part of the minutes)
561/04 Councillor Hoppins moved that this agenda item, tabled earlier in
the meeting, be moved off the table.
CARRIED
Mr. Mayhew presented financial information on the Fisher Davis
Road Project, noting that the maximum contribution from the
Prairie Grain Roads Program is $1 million. The total road project
would cost approximately $2,604,600.00 for the installation of
heavy pavement, leaving $1,604,600 as the County's share should
full funding be received.
Council considered Councillor Crawford's amendment (557/04)
which stated, "the motion be amended to also include the
submission of a separate application for the paving of
the Fisher Davis Road."
MOTION DEFEATED
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Council then considered the original motion (556/04), which
stated, "Councillor Calhoun moved that Council approve the
submission of an application to complete the surfacing of the
Linden Road, in its entirety, to the Prairie Grain Roads Program."
CARRIED
Mike Steffler and Todd Simenson entered the meeting at 1: 00
P.M.
c) Funding Consultant for the Regional Water Project (report
attached and forming part of the minutes)
COUNTY H2O Councillor Knievel moved that Council approve Administration
PROJECT engaging a consultant to assist with acquiring funds for the
562/04 County's Regional Water Project, with the cost not to exceed
$10,000.00.
CARRIED
Note: Mr. Kiviaho reported he would have a package ready for the
January 11th Council meeting.
UTILITY W/O'S d) Utility Account Write Offs (report attached and forming
part of the minutes)
563/04 Councillor Hoppins moved that Council approve the write off of
the uncollectible hamlet utility accounts as presented.
CARRIED
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Reeve
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KNEEHILL COUNTY COUNCIL MEETING MINUTES
December 14, 2004
Note: Councillor Crawford recommended that should the County
ever return to having a third party read the meters and do the
billing, the Hamlet Utility Billing Policy be amended to allow for
the collection of one month in advance, to prevent such situations.
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Presentation: Stantec Consulting
STANTEC CONST. Todd Simenson and Mike Steffler of Stantec Consulting discussed
the Draft Preliminary Design Brief for the Linden North Water
Service Area (Phase One of the Three Hills West Water project),
which had been distributed to Council with their Council package.
This report outlined the preferred pipeline alignment and the
method of delivering water from the KRWSC Regional Waterline
to the ratepayers within the Linden North and West Three Hills
area. In addition this design brief also identified the engineering,
environmental, historical resource, geotechnical, land and cost
issues forming the basis for the conclusions of this report, and also
laid out the process to commence the Detailed Design stage of the
project, and the associated land acquisition, geotechnical and
environmental work. Council direction/decisions on the following
issues was requested: use of County right-of-ways for pipeline,
method to be used for road crossings, line sizes, cost to curb stop
and the costs if more than one connection per property, monthly
operating costs (riser fee plus usage) & length of time given for
people to connect (Water Bylaw for system connections - set cost
consistency), meter reading (remote or manual), fire/truck fast fill
locations, water supply agreement with KRWSC (construct water
license/diversion permit), and funding finalization (local
improvement tax/monthly financial option). The following "next
steps" were presented as needing review by the County in order to
meet the project schedule deadline of February 2005: ratepayer
share/portion of funding model, prepare supply & installation
contracts with ratepayers for capital connection fee, operational
cost estimates, water rate model, and tendering the construction of
the system.
Mr. Kiviaho entered the meeting at 2:28 P.M.
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The need to maximize funding dollars was noted by Council, and
Stantec was directed to follow up on possible funding for the
hamlet of Sunnyslope through the Alberta Water & Wastewater
program.
Mr. Simenson reported there was a need for champions/ratepayers
to work with the County on this project, and a date needed to be set
for a public Open House to provide specific information to
residents of the Linden North Water Service Area.
OPEN HOUSE Councillor Hoppins moved that a Public Open House for the
564/04 Linden North Water Service Area, Phase 1 of the Three Hills West
Water Project, be scheduled for Tuesday, January 11, 2005 with
Administration to select the location and make the necessary
arrangements.
CARRIED
Messrs. Simenson and Steffler left the meeting at 2:50 p.m.
The meeting recessed from 2:50 to 3:10 P
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Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
December 14, 2004
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JUBILEE INS e) Jubilee Insurance Agreement (report attached and forming
part of the minutes)
Councillor Holsworth moved this item be tabled until the January
.565/04 11, 2005 Council meeting.
CARRIED
f) 2005 Draft Budget (attached and forming part of the
minutes)
2005 DRAFT BUDGET Mrs. Henderson recommended Council receive the 2005 draft
budget, study it, and table to the January 11th Council meeting for
amendments and approval. She further noted that $600,000.00 for
the Linden East Road Project needs to be subtracted from the
Transportation Operational Reserves, and on page 2 the 2004 total
columns should be removed.
Council made the following suggestions:
¦ Fire honorarium amounts need to be looked at & should be
shown as a separate fire budget item
¦ Provide the full picture - line by line budget for each
department
¦ Provide a comparison of 2004/2005 operating costs
¦ Contribution to Capital (10 Year Plan) needs to include
buildings, water
Councillor Wittstock moved the 2005 Draft Budget be tabled until
566/04 the January 11, 2005 Council meeting.
CARRIED
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g) Community and Cultural Services Summit Report (report
attached and forming part of the minutes)
COMM & CULT Councillor Hoppins moved Deputy Reeve Crawford be appointed
SUMMIT as the County's representative to the Community & Cultural
567/04 Services Summit Steering Committee. Further, that
Administration prepare an inventory of services provided within
the County, and make the necessary arrangements for a Steering
Committee meeting.
CARRIED
CORR REPORT 7. Correspondence Report (attached and forming part of the
minutes
568/04 Councillor Holsworth moved that Council receive the
Correspondence Report.
CARRIED
BUS REPORT 8. Business Pending & Summary Report (attached and
forming part of the minutes)
569/04 Councillor Hoppins moved that Council receive the Pending and
Business Summary Report.
CARRIED
COUNCIL REPTS 9. Council and Committee Report
570/04 Councillor Hoppins moved that Council receive he
Council and Committee reports, as pre d
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Reeve
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KNEEHILL COUNTY COUNCIL MEETING MINUTES
December 14, 2004
CARRIED
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11) In Camera Items:
Swalwell Property
571/04 Councillor Holsworth moved that Administration proceed with
negotiations for the purchase of Lots 3 & 4, Block 2, Plan 5050AK
in. Swa lwell, Alberta.
CARRIED
Kneehill Countv/Three Hills Equity Water.Issue
572/04 Councillor Hoppins moved that Reeve Woods respond to the
November 30, 2004 letter from the Town of Three Hills regarding
the Equity Water issue, accepting the proposal as put forward.
CARRIED
Note: Council suggested a joint letter, from Kneehill County and
the Town of Three Hills be sent to the Equity Water Line users.
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Bowman Subdivision
Councillor Crawford moved that Kneehill County consider the
construction, operation, and maintenance for water and sewer
services to the Bowman Subdivision, located at the North West of
573/04 Section 6, Township 32, Range 23,West of the Fourth Meridian,
with the services to run adjacent to the County road, with,the water
being supplied independently from the Trochu/Equity pipeline.
CARRIED
Note: Administration to consider the budget implications of being
the service provider.
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BUSINESS 10. Business Arising from Council and Committee Reports
ARISING FRM RPTS There was no business arising from Council or the Committee
Reports.
13. Adjournment
ADJOURNMENT The meeting adjourned at 3:59 P.M.
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Reeve
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Council Agenda Item #5(a)
Ambulance Transition - Verbal report by Murray Woods
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Council Agenda #6(a)
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To: Reeve and Members of Council
From: Planning and Development
Date: December 14, 2004
Issue
Request for road upgrade.
Background
Robert Guido has submitted a request to the County relating to the upgrade of the County
road adjacent to his property. Specifically, as per policy 5-13, the Applicant requests
authorization to have the road upgraded and a contribution, from the County, of
$2,437.00, which represents 50% of the estimated construction costs. The Applicant also
requests that the County vary the policy by allowing a "Minor Local Road", as opposed
to a "Major Local Road". The Applicant has submitted a cost estimate of $4,875.00 for
the upgrade.
The Applicant has indicated that the road, which is the subject of the upgrade, will be used to
accommodate a proposed residential dwelling on the NE quarter of Section 35-28-21. As the road
on the adjacent east side of the quarter has an undeveloped surface, and because an upgrade is
required, as per policy, the Applicant proposes to link the proposed access to the quarter with the
existing gravel section to the north (corner of Twp. Rd. 29-0 and Rge. Rd. 21-1), which is a
length of approximately .6 km.
Discussion I
It is stated within County Policy 5-13 that the "County will pay fifty percent (50%) of the costs,
to a maximum of $15,000.00, including gravel and seeding costs, for the building of the road to
County standards (as per Schedule A - Major Local Road Standard)". Furthermore, Public
Works Staff have no objections to the proposed upgrade and have approved the proposed
approach, and have indicated that a variance from a "Major Local Road" to a "Minor Local
Road" is appropriate considering the fact that there is very little traffic on that road. Planning
Staff have no objections with the proposal.
Implications:
If the County approves the upgrade, and agrees with the estimated cost of construction, which
was submitted by the Applicant, the County will be required to pay $2,437.00. However, this
amount should be easily recouped through property taxation.
Recommendation:
That Council approve the upgrade and the variance of the policy from the required "Major
Local Road" standards to the "Minor Local Road" standards.
That Council agree to provide a maximum of $2,437.00 towards the proposed upgrade.
mitted by:
and Development
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Council Agenda # 6 (b)
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To: Gene Kiviaho
Reeve Woods
Members of Council
From: Rob Mayhew
Date: December 8, 2004
Issue:
2004 Prairie Grains Road Program (PGRP) Application - deadline January 14, 2005
Background:
Kneehill County has received funding from the PGRP for the construction of the Linden
West Road (2001 application), and the base and pave of the Linden West Road (2003
application).
Discussion:
In order to continue to benefit from the PGRP funding, Kneehill County has three
projects that could possibly qualify for the grant:
1. The Fisher Davis Road - the County has received a written request (informal
petition) from a group of ratepayers residing adjacent to this road, to investigate
the possibility of paving this road due to the increased traffic to the Agricore
elevator and the Seed Cleaning Plant. The traffic count by Rempel's in the fall of
2004 was 192 AADT. The minimum required by the PGRP is 300 AADT. This
road will be kept in mind for future funding possibilities.
2. The County of Mountain View has been contacted regarding their plans for the
PGRP. They are looking at the Acme road in their jurisdiction for some work but
the area they are looking at is west of 791 and they are not looking to come east to
our boundary at this time. The same Acme road has been identified in the Road
Study for the not too distant future. We will keep in touch with Mountain View.
3. To complete the surfacing of the Linden Road, in its entirety (section at both
ends) - total of 7.75 km. - Cost estimate $1,019,200.00
Financial Implications:
County's portion of this project would be one third or approximately $340,000.00
Recommendation:
That Council approve the submission of an application, to complete the surfacing of the
Linden Road, in its entirety, to the Prairie Grain Roads Program.
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R. M he , Operations Director
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Council Agenda Item #6(c)
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To: Reeve Woods
Members of Council
From: Gene Kiviaho, CAO
Date: December 9, 2004
Issue
Approval to engage a Funding Consultant for the Regional Water Project.
Background
The issue of funding arrangements to finance the Regional Water Project will consume a
lot of time and include a number of components such as project costing, funding sources,
key contacts, funding acquisition, lobbying and strategies.
Discussion
Kneehill County has received a Notice approving the Provincial and Federal share for the
Three Hills West Water Supply Pipeline at $2,230,400 of the total $3,512,700 cost. The
primary focus is to now secure funding for the remaining portion of the Regional project.
Accessing funding will require specialized resources and Council approval is requested to
engage a funding consultant to assist with this initiative at an anticipated cost of $10,000
to $20,000. Due to the nature and unknown length of time required for this initiative it is
proposed that the initial phase of identifying funding sources and making presentations to
key contacts be capped at $10,000 with the remaining functions be on a fee for service
basis that can be reviewed at any time.
Recommendation
That Council approve Administration engaging a consultant to assist with acquiring funds
for the Regional Water Project.
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Ge iviaho, CAO
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To: Gene Kiviaho (CAO), Reeve, and members of council
From: Darlene Campbell, Utilities clerk
Date: Nov 30/04
Issue: Write off of historical water bills.
Background: We have several Historical water bills that were transferred to us from the
Town of Three Hills in 1999.
Financial Implication: A total write-off of $1,943.10
Recommendation: Total write off all closed historical accounts. These have been out for
Collection.
See attached sheet.
D lene Campbell
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Hazel, Clifford/Marg
Torrington 1
31000.081 Transfer from the
$228.40 Town 1999
account closed
Last payment
Sept
Swalwell 20095.02 $167.76 ;
/02 account closed
transferred from
Town
Moved-no payment .1999account
Rhoden, Richard ;Swalwell 20095.01 $70.35 made closed
She moved
Our error-Ian was, before the
!adjusting the read adjustment was
ikovics, Edith Torrington 30130 $417.15 every month !complete-
Van
Mike/ Transfer from the
Smith, Lisa Huxley
10160.01;
$236.57 Town 1999
!Account closed
Moved-Transferred
Widmer, Raymond Torrington 30070.01 $262.18 from Town in 1999 Account closed
637828 Alberta Ltd
!Torrington',
31000.1 Transfer from the
$560.69 Town 1999
;Account closed
TOTALS
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$1,943.10
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To: Gene Kiviaho
Reeve Woods
Members of Council
From: Lavinia Henderson
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Date: December 13, 2004
Issue: Reciprocal Insurance Exchange Agreement Amendment
Background: Council passed a motion on April 23, 2002 requesting AAMD&C to
proceed with establishing a liability reciprocal insurance exchange
program to be offered to Association members. The agreement replaces
the original Jubilee Reciprocal Insurance Exchange Agreement.
Discussion: The reciprocal provides the basis for the self-insurance program the
County is a member of. This is a plan to provide an insurance premium
safety net for its members. A pool of money is established by the
members to draw on when losses over a certain limit occur. This protects
the insurance premiums the members pay as the cost of large losses is
stabilized. This agreement is recommended by AAMD&C and way
supported by Council on April 23, 2002.
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Council may opt not to approve the agreement which would mean the
County would not be a part of the self-insurance program and would have
to find an additional source of insurance. Either Jubilee would charge the
County more for premiums or the County would have to source it out to
the private market which is more expensive than staying in the reciprocal.
Council may approve the entering into of the revised agreement. This
would continue the safety net the County has with regard to self-insurance
and provide for reduced rates for insurance compared to the private
market. The exact savings has yet to be determined. Council may opt to
delay the approval for further study - not all the members have signed
onto the agreement as of yet. Delay is not necessarily detrimental.
Recommendation:
That Council passes a motion to enter into the Jubilee Amending
Reciprocal Insurance Exchange Agreement.
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avi is Henderso
Director, Financial Services
2005 MUNICIPAL BUDGE
PROJECT IMPACT
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DEPARTMENT
GENERAL REVENUES
LEGISLATIVE
CORPORATE SERVICES
Administration
PROJECT$
Total
Assessment
Total
Planning
Total
OPERATIONS SERVICES
Bridge Inspection
Transportation
Total
Water Services
Total
Sewer Services
Total
Waste Management
Total
Cemetery
Recreation
Total
1 oft
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NET COST
OPERATING PROJECTS
-487,208
214,000
856,161.
Records managet?riJ
Internship - net cost
Computers/IT - includes Webview
High Speed Internet Investment
GPS/GIS Cap and Maintenance
Records ManagetPosition 11mths
Corporate Services Officer 10 mths
10 Yr Capital
141,517 Printer Tray/Binoculars/Camera
Truck Rental (2wd 6 months)
Jr. Assessor - FTE (8 mths)
10 Yr Capital
65,141 Hamlet Improvement
10 Yr Capital
114,350
9,000
70,400
100,000
132,000
40,000
38,000
29,550
533,300
2,000
4,500
28,000
5,040
39,540
15,000
2,500
17,500
156,550
3,801,315 AgPro and Agricore Road 756,000
Less Elevator Con/ribufion -189, 000
Less Grant -378000
HS Canyon Day Use - Rd & PL 190,800
Less Private Paving -,Est -55000
Operations Technical Officer 55,565
Contribution to Capital - 2005 1,028,700
Contribution to Capital - 10 yr plan 868,954
Linden Road 1,019,115
Less Prairie Grains -679467
Less 0i/tie/d- Avg over 5yr171story -45,000
2,572,667
5,045 Truck 34,000
Bulk Tank Trochu 0
Regional Water Line Consulting 10,000
44,000
11,048 Swalwell Lagoon 75,000
75,000
286,639 Swalwell Remediation 160,000
Less SCC Grant -95,000
Less KC Rem. Op Reserve -105,000
-40,000
20,740
259,975 Contribution to Capital (Parks Plan) 100,000
100,000
Budget Overview 2005.xls
ty
2005
TOTAL
-487,208
214,000
TOTAL
-401,70E
211,200
1,389,461 834,13
181,057- 14i,414
82,641 94,685
156,550 155,200
6,373,982 4,386,930
49,045 62,0031
86,048 59,1
246,639 398,274
20,740 21,100
359,975 260,475
Kneehill County (403)443-5541
•
2005 MUNICIPAL BUDGET
PROJECT IMPACT CONT.
NET COST 200 2004
DEPARTMENT OPERATING PROJECTS PROJECTS TOTAL TOTAL
EMERGENCY SERVICES Three Hills Fire Agreement 24,000
Fire Protection 111,805 Trochu Fire Agreement 22,000
Linden Fire Agreement 25,000 8
95
Drumheller Fire Agreement 10,000 /
31 g!iO0
Carbon Fire Agreement
Torrin
ton Fire De
artment 22,000
22
000 1:31'20
g
p , 42045
Acme Fire Agreement 22,000 498
Capital Contribution 319,300 7
10 yr con't 131,250
Total 597,550 709,355 561,630
Disaster 6,000 6,000 0
Ambulance 126,933 126,933 127,386
Radio/Bylaw Enforcement 13,100 BLO - 10 mths 44,707
Less Shared Services Revenue Est -18,500
Total 26,207 39,307 24,900
AGRICULTURE SERVICES 53,035 3/4 Ton Truck 38,000
Exit Applicator 1,000
Cattle Scale 9,500
Honda Engine 700
10 Yr. Capital Replacement Res. 26,386
60th Anniversary 3,500
Total 79,086 132,121 145,085
LAND FOR RESALE 0 Property Purchase 45,000
Total 45,000 45,000 0
CONT. FROM RESERVE -627,300 -627,300 -620,000
TOTAL MUN. REQUIRED 5,014,496
4,089,850 9,104,346
Budgeted Municipal Tax 6,689,699
Deficit " -2,414,647
2 oft Budget Overview 2005.xts Kneehi0 County (403)443-5541
0
0
•
2005 MUNICIPAL BUDGET
RESERVE SUMMARY
RESERVE
DESCRIPTION OPENING
BALANCE ADDITIONS DELETIONS BALANCE
ADMIN. OPERATE RESERVE 20,000.00 20,000.00 -
CLOSING YTD 2004 BALANCE
FIRE CAPITAL RESERVE 180,279.62 180,279.62
CLOSING YTD 2004 BALANCE 180,279.62
AMBULANCE CAPITAL RESERVE 113,830.13 113,830.13
CLOSING YTD 2004 BALANCE 113,830.13
TRANSPORTATION OPERATING RESERVE 1,257,080.00 1,257,080.00
Linden West Project 486,652.00 770,428.00
Torrington Street Project 47,280.00 723,148.00
CLOSING YTD 2004 BALANCE 723,148.00
WATER CAPITAL RESERVE 57,744.73 57,744.73
CLOSING YTD 2004 BALANCE 57,744.73
KCRP OPERATING RESERVE 4,500.84 4,500.84
CLOSING YTD 2004 BALANCE 4,500.84
PLAN CAPITAL RESERVE - CASH IN LIEU 12,129.48 12,129.48
CLOSING YTD 2004 BALANCE 12,129.48
ASB OPERATE RESERVE 22,000.00 22,000.00 -
CLOSING YTD 2004 BALANCE -
ASB CAPITAL RESERVE 12,186.06 12,186.06
CLOSING YTD 2004 BALANCE 12,186.06
FISCAL OP. FUND RESERVE 7,813,672.53 7,813,672.53
CLOSING YTD 2004 BALANCE 7,813,672.53
TORRINGTON CAPITAL RESERVE 53,800.20 53,800.20
CLOSING YTD 2004 BALANCE 53,800.20
FISCAL CAPITAL RESERVE 0 -
TOTAL RESERVES YTD 2004 9,547,223.59 8,971,291.59
1 of 1 Reserves 2005.xls
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•
Council Agenda Item # 6(g)
To: Reeve Woods
Members of Council
Gene Kiviaho
•
E
From: Barb Long
Date: December 9, 2004
Issue
Community & Cultural Services Summit
Background
On Wednesday, November 24, 2004 Gene Kiviaho emailed the towns & villages the
Community & Cultural Services Summit Report from Gord McIntosh, facilitator of the
November 10, 2004 Summit. The next workshop has been tentatively arranged for the
evening of Tuesday, February 1St, and the day of Wednesday, February 2"d. The CAO's
have been requested to reserve Thursday, February 3rd for a follow-up meeting with Gord
McIntosh.
Discussion
The key follow up actions to the Summit were that:
1. Each Mayor/CAO present this report to their respective Councils
2. Kneehill County CAO convene a Steering Committee
3. Each Council designate its member to the Steering Committee
4. The Steering Committee confirms the Shared Services Workshop logistics
The key recommendations for each Council were:
1. Appoint a member to the Steering Committee
2. Prepare an inventory of services
3. Agree to participate in a Shared Services Workshop in early 2005
Financial Implications:
At this time the cost of attending workshops.
Recommendation:
1) That Council appoint a member to the Community & Cultural Services Summit
Steering Committee.
2) That Council prepare an inventory of services provided within the County
3) That Council direct the CAO to make the necessary arrangements for a Steering
Committee meeting
kf"(
B. Long
38
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•
F-
PENDING BUSINESS ITEMS FROM 2002 - December 14, 2004
Mountain View Emergency Service (56-02) - Sept 24/02 - Gene and Mac will meet
with Mountain View County to discuss this outstanding item. To be discussed after the
municipal election.
Mutual Aid Agreement (52-02) - Oct 8/02 - Mountain View and Wheatland County
still pending. i
Water Policy (16-02)
Equity Water - The Water Policy is on hold until current developments have been
resolved.
Water Policy: A policy to encompass the costs of lowering any water lines will be
presented to Council in Fall 2004.
PENDING BUSINESS ITEMS FROM 2003 - December 14, 2004
•
Fire Agreements (73-03)
A tentative Fire Agreement wasreached with Three Hills in December 2003. Gene and
Mac met with Acme and Linden on May 19, 2004 to review the Fire Agreements. The
Agreements will be presented to their respective Councils the week of May 24th. June
22/04 Council Meeting - to be discussed in camera. Sept/04 Agreements still under
review. Dec 14/04 Kneehill/Town of Three Hills on agenda In Camera session.
BSE (94-03) - July 22/03
Bruce Sommerville, Jeremy Fenton, developing contingency plans for the County. To be
presented to Council in 2005
Donation Policy (126-03) - Sept 9/03
Council requested policy be drafted addressing funding for youth educational programs.
To be discussed at the June 17th Strategic Planning Session. To be presented to Council
in 2005
Recycling Policy (136-03) Sept 23/03
Discussed at March 23r Committee of the Whole meeting. Councillor Holsworth
presented terms of reference of a Waste & Recycling Study to Regional Partnership
Initiative Committee for consideration. Committee has taken no further action. Waste &
Recycling to be discussed in 2005 & possibly at Community & Cultural Summit.
Equity Line - Water Agreement K.C/Three Hills (150-03)
See Item #16-02
Ld4
E
SEPERATOR PAGE ZULU TANGO
•
0
0
I
January 11, 2005 Council Meeting
Agenda
•
Presentations:
1) Meeting Called to Order
2) Adoption of Agenda
3) Approval of December 14, 2004 Regular Council Meeting minutes..........Page 3
4) Accounts Payable .......................................................................Page 12
5) Old Business
a) 2005 Budget- Under Separate Cover
b) Jubilee Insurance Agreement ................................................Page 15
Recommendation: That Council approve entering into the Jubilee
Amending Reciprocal Insurance Exchange Agreement.
is
c) Comparison of Internet Service Providers .................................Page 28
Recommendation: That Council receive this report as information.
d) Linden North Water Service Area (Phase One of Three Hills West
Water Project) Open House ...................................................Page 30
Recommendation: Verbal report
e) GrasshopperControl Policy ....................................................Page 31
Recommendation: That Council receives the Grasshopper Control
Policy as presented
.
6) New Business
a) Alberta Environment - Surface Reclamation Board Appointments.....Page 33
Recommendation: That Council approve the removal of this
Committee from their list of Committee and Boards, and instruct
Administration to provide this information to the current Members at
Large.
b) Municipal Development Plan "Open House" Date .......................Page 34
Recommendation:
1) That Council set the date for the Open-House for Tuesday,
Feb. 8, from 7:00-9:00 p.m. in the Council chamber of the County
office.
2) That at least one member of the MDP Committee attend the Open-
House.
c) Request to Set Public Hearing Date ..........................................Page 35
Recommendation: That Council schedule this Hearing
for February 8, 2005, at 10:00 A.M.
d) Water Account Adjustment ....................................................Page 36
Recommendation: That Council approve the recommended
adjustment to Utility Account #30280.00 for Joseph Rosenbargo.
7) Correspondence Report ...............................................................Page 36
Recommendation: That Council receive the Correspondence
Report.
8) Business Pending & Summary Report ..............................................Page
Recommendation: That Council receive the Business Pending &
Summary Report.
I
•
9) Council and Committee Reports
10) Business Arising from Council and Committee Reports
11) In Camera
a) Legal Issues
i) KRWSC - Water Supply Agreement
ii) Kneehill County/Three Hills. Equity Water Issue
c) Labour Issue
i) Linden Fire Rescue Unit
ii) Acme Fire Issue
12) Adjournment
2
r
KNEEHILL COUNTY COUNCIL MEETING MINUTES
January 11, 2005
MINUTES OF THE JANUARY 11, 2005 REGULAR
MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT
THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET,
THREE HILLS, ALBERTA.
•
PRESENT:
PRESENT Division No. 4
Division No. 5
Division No. 1
Division No. 2
Division No. 3
Division No. 6
Division No. 7
Murray Woods, Reeve
Vern Crawford, Deputy Reeve
Brian Holsworth, Councillor
Carol Calhoun, Councillor
Jerry Wittstock, Councillor
Ken Hoppins, Councillor
Ken Knievel, Councillor
ADMINISTRATION PRESENT:
County CAO Gene Kiviaho
Finance Director Lavinia Henderson
Director of Operations Rob Mayhew
Agricultural Fieldman Bruce Sommerville
Assessor Frank Grills
EMS Coordinator Greg Harsch
Planner Jeremy Fenton
•
E
Recording Secretary Barb Long
1. Reeve Woods in the Chair
CALL TO ORDER Reeve Woods called the meeting to order at 8:37 A.M.
2. Adoption of Agenda
AGENDA Additions to the Agenda:
Under Old Business:
5 (f) Guedo Road
5 (g) Rail Reflectorization
Under New Business
6 (e) Surface Rights Groups
6 (f) Lap Top Computer Policy
6 (g) Federation of Canadian Municipalities 68th Annual
Conference
Under Council & Committee Reports
• KRWSC Report
• Community & Cultural Services Committee Report
Under In Camera
11(a) Legal Issues
(ii) Badlands Ambulance Services Society
(iii) Compensation Issue
01/05 Councillor Crawford moved approval of the agenda, as
amended.
CARRIED
MINUTES 3.Approval of the December 14.2004 Regular Council Meeting
minutes
02/05 Minutes to be amended to reflect that Councillor Ken Knievel was
present at the December 14th, 2004 Counci eeting.
1
Reeve
CA
I
KNEEHILL COUNTY COUNCIL MEETING MINUTES
January 11, 2005
Councillor Holsworth moved approval of the amended December
14, 2004 Regular Council Meeting minutes.
CARRIED
4. Accounts Payable
ACCTS PAYABLE Councillor Crawford moved approval of the accounts presented for
03/05 payment, subject to review by the Finance Committee.
CARRIED
Debi Moon entered the meeting at 8:50 A.M.
•
•
OLD BUSINESS 5. Old Business
a) 2005 Budget - Draft 3 (under separate cover)
Council reviewed in detail Draft 3 of the 2005 Budget,
recommending changes for reducing the deficit and requested
that Administration provide Council with an amended budget
reflecting these changes.
Councillor Hoppins moved Agenda Item #5(a), Draft 2005 Budget,
04/05 be tabled until the afternoon session of the Council meeting.
CARRIED
b) Jubilee Amending Reciprocal Insurance Exchange
Agreement (report attached and forming part
JUBILEE INS of the minutes)
05/05 Councillor Hoppins moved that Council approve entering into the
Jubilee Amending Reciprocal Insurance Exchange Agreement.
CARRIED
INTERNET c) Comparison of Internet Providers (report attached and
PROVIDERS forming part of the minutes)
Councillor Crawford reported on his attendance at the January 3,
2005 Trochu Council Meeting, advising the Town of Trochu had
decided to partner with Path One Solutions, in providing high
speed Internet within their area.
Discussion ensued on whether the County wanted to become
involved in the business of providing high speed Internet, or to let
private business provide this service.
06/05 Councillor Crawford moved that Administration enter into
discussions with private high speed Internet providers regarding
proposals to provide this service to the rural residents of Kneehill
County, with arrangements to use Kneehill County facilities where
appropriate to maximize coverage.
CARRIED
Note: Administration requested to provide a letter to the urban
centres within the County, advising of the County's intent
regarding the provision of high speed Internet.
d) Linden North Water Service Area has One of the Three
Hills West Water Proiect) Open House/
2
Reeve
CAO
F_
KNEEHILL COUNTY COUNCIL MEETING MINUTES
January 11, 2005
.
Copies of the pamphlet, prepared by Stantec Consulting, to be used
at the January 11th Open House at the Sunnyslope Hall, were
distributed to Council.
Note: Mr. Kiviaho advised he would pass on the concerns
expressed by Councillor Crawford regarding the information
provided to Stantec Consulting.
07/05 Councillor Knievel moved Kneehill County receive the
verbal report regarding the January 11, 2005 Public Open House.
CARRIED
GRASSHOPPER e) Grasshopper Control Policy (report attached and formin
POLICY part of the minutes)
Councillor Knievel moved that Council approve the Grasshopper
08/05 Control Policy as presented.
CARRIED
GUIDO ROAD f) Guedo Road Upgrade Request
Councillor Holsworth moved that Council table this request until
the January 25, 2005 Council meeting, to allow adequate time for
09/05 the County to obtain the information necessary to enable Council
to make a decision.
CARRIED
g) Reflectorization of Rail Crossing Signs
RAIL CROSSINGS Councillor Crawford presented information on a Transport Canada
REFLECTORIZATION program whereby all railways can receive a contribution of 80%,
to a maximum of $150 per crossing, for the costs of installation of
retro-reflective material on the front and back of railway crossing
signs and supporting posts at passive grade crossings.
Councillor Crawford moved that Kneehill County send a letter to
10/05 CN Railway requesting the installation of reflective material on
all passive grade crossings within the County, as per the Transport
Canada initiative.
CARRIED
.
6. New Business
SURFACE a) Alberta Environment Surface Reclamation Board
RECLAMATION Appointments (report attached and forming part of the
BOARD minutes)
Councillor Calhoun moved that Council approve the removal of
11/05 the Alberta Environment Surface Reclamation Board from the
County's list of Committees and Boards, and that Administration
advise the current Members at Large appointed to this Board.
CARRIED
MDP REVIEW b) Municipal Development Plan Open-House (report attached
and forming part of the minutes)
Councillor Calhoun moved that the Chair of the Municipal
12/05 Development Plan Review Committee, and any other interested
Council members, attend the Open-House .
CARRIED
13/05 Councillor Crawford moved that Council set the date for the MDP
Open-House for Tuesday, February 8, 2005, from 7:00 to 9:00
P.M. in the Kneehill County Council Chambers.
/? ARRIED
3 ?/C
Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
January 11, 2005
•
c) Request to Set Public Hearing Date - Redesignation from
Agricultural Conservation to Agricultural - M. Keim (report
attached and forming part of the minutes)
PH DATE Councillor Calhoun moved that Council schedule this Hearing for
10:00 A.M. on Tuesday, February 8, 2005.
14/05 CARRIED
The meeting recessed from 11:30 A.M. until 1:00 P.M.
2005 BUDGET Councillor Hoppins moved Agenda Item #5(a) the 2005 Budget,
tabled earlier in the meeting, be moved off the table.
15/05 CARRIED
2005 Draft Budget Cont'd - Revised Recommendations (report
attached and forming part of the minutes)
Mrs. Henderson distributed a Revised Recommendations report
addressing the deficit in the 2005 Draft Budget as directed by
Council earlier in the meeting. Council was advised by Mr.
Kiviaho to make sure the budget reflects Council priorities, that no
area of the budget was sacrosanct.
IN CAMERA
16/05 Councillor Calhoun moved the meeting go in camera to address all
areas of the budget in detail.
CARRIED
Only Council and Mr. Kiviaho remained in the meeting for the in
camera session.
Time: 1:05 P.M.
OUT OF IN CAMERA
17/05 Councillor Holsworth moved the meeting back in session.
CARRIED
Time: 2:30 P.M.
The following personnel entered the meeting at this time: Mrs.
Henderson, Mr. Fenton, Mr. Grills, Mr. Harsch, Mr. Mayhew, Mr.
Sommerville, and Mrs. Long.
•
2005 BUDGET Councillor Hoppins moved that Council receive the 2005 Budget,
as proposed, and refer to Administration to examine the
18/05 withdrawal of the $627,000 from contingency, and a split on mill
rates, and to bring back options for Council consideration.
CARRIED
Note: Administration was directed to select a date for a Special
SPECIAL MTG Council meeting to discuss the 2005 Budget, and make appropriate
DATE arrangements.
ASB PROJECTS Councillor Knievel moved that Council approve the Agricultural
Service Board proceeding with two special projects included in the
19/05 2005 budget; the 60th Anniversary Celebration and the Needs
Assessment Project for the estimated costs of $ 3,400.00 and
$4,150.00 respectively.
CARRIED
4
Reeve
CAO
r
KNEEHILL COUNTY COUNCIL MEETING MINUTES
January 11, 2005
UTILITY A/C d) Water Account Adjustment (report attached and forming
CREDIT part of the minutes)
20/05 Councillor Holsworth moved that Council approve the
recommended adjustment to Utility Account #30280.00.
CARRIED
e) Surface Rights Group
SURFACE RIGHTS Councillor Hoppins reported on a meeting of the Pine Lake
ACT-RESOLUTION Surface Rights Group that he had attended, noting the increased
public interest in these groups due to the increased oil and gas
activity in the area.
Councillor Hoppins moved that Administration develop and
21/05 present for Council approval, a Resolution, for the March 2005
Central AAMD&C Zone meeting, requesting that the Provincial
Government update the Surface Rights Act.
CARRIED
40
0
LAP TOP POLICY f) Lap Top Computer Policy
Councillor Crawford distributed information on options for
computer purchase policy.
22/05 Councillor Crawford moved that Council refer the development of
a Lap Top Computer policy to Administration to explore options
and make a recommendation to Council.
CARRIED
FCM CONFERENCE e) Federation of Canadian Municipalities (FCM) 68th Annual
Conference
Councillor Crawford moved this item be referred to Administration
23/05 to prepare a report to Council on the costs of attending this
conference.
CARRIED
CORR REPORT 7. Correspondence Report (attached and forming part of the
minutes
The following correspondence items were discussed and direction
given:
a) Brownlee Fryett Seminar - anyone interested in attending to
advise Administration.
b) Kevin Sorenson letter re: Navigable Waters Act - Council
directed letters be sent to the Department of Fisheries and the
Department of Transportation.
c) Seniors Outreach Invitation - Council directed a letter be sent
declining the invitation due to prior commitments.
24/05 Councillor Calhoun moved that Council receive the
Correspondence report.
CARRIED
BUS REPORT 8. Business Pending & Summary Report (attached and
forming part of the minutes)
Item #98-04 - Mr. Mayhew provided an update on the request for
road widening advising the road was only 18 feet wide and would
be widened during the application of dust control, and that in the
interim narrow road signs have been posted.
5
Reeve/
CAO
r
KNEEHILL COUNTY COUNCIL MEETING MINUTES
January 11, 2005
25/05 Councillor Hoppins moved that Council receive the Pending and
Business Summary Report.
CARRIED
•
COUNCIL REPTS 9. Council and Committee Report
Community & Cultural Summit Steering Committee Meeting
of January 5/05 - verbal report by Councillor Crawford.
Note: Administration directed to forward the facilitator's report
and recommendations from the original meeting to all of Council,
and that it be reviewed at the January 25, 2005 Council meeting.
Kneehill Regional Water Services Commission December
16th/04 meeting - report by Councillor Crawford.
- Motion to ask management to work on policy to address
concerns regarding users coming on post construction
- Need further information regarding Rocky View's plans
to construct pipeline from Irricana - ensure adequate
water volumes
- Some Irricana land issues, looking at other options
Drumheller Solid Waste Association - verbal report by Councillor
Holsworth.
- Next meeting dates January 20th at 1:00 P.M. and
Februaryl7 at 1:30 P.M.
- Executive remained the same for 2005
- $21.40 per capita cost, no increase in requisition from
2004
- Top Waste new contract for hauling waste (compactor on
AV)() e.n ? `"9 mccav1 neeh?l trucks but scale not yet installed)
4 05TOLAaS/05(!-M- Ambulance Services Society - verbal report by
Councillor Holsworth
- 2005 Requisition $11.00 ger capita for 6 month period
- Next meeting January 18 at 7:00 P.M.
Mayor & Reeves meeting - verbal report by Reeve Woods
Reeve's Report - verbal report by Reeve Woods
- Updated Council on ratepayer calls received
•
26/05 Councillor Wittstock moved that Council receive the
Council and Committee reports, as presented.
CARRIED
BUSINESS 10. Business Arising from Council and Committee Reports
ARISING FRM RPTS There was no business arising from Council or the Committee
Reports.
IN CAMERA Councillor Holsworth moved the meeting go in camera to discuss
27/05 legal and labour issues.
CARRIED
Remaining for the in camera portion of the meeting was Mr.
Kiviaho and Mr. Harsch.
OUT OF IN CAMERA Time: 3:40 P.M.
•
6
Reeve 7
Q
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
January 11, 2005
28/05 Councillor Wittsttock moved the meeting out of the in camera
session.
40
0
i
Time: 4:30 P.M.
CARRIED
11) In Camera Item:
Acme Fire Issue
29/05 Councillor Calhoun moved that Kneehill County Administration
discuss the Fire Department matter with the Village of Acme
Administration.
CARRIED
ADJOURNMENT 13. Adjournment
30/05 Councillor Hoppins moved the meeting adjourned at 4:35 P.M.
CARRIED
7
Reeve
CAO
r
•
To: Gene Kiviaho
Reeve Woods
Members of Council
From: Lavinia Henderson
Date: January 6, 2005
Council Agenda Item #5 (b)
Issue: Reciprocal Insurance Exchange Agreement Amendment
(Tabled from the December 14, 2004 Council meeting)
Background: Council passed a motion on April 23, 2002 requesting the AAMD&C to
proceed with establishing a liability reciprocal insurance exchange
program to be offered to the Association members. The agreement
replaces the original Jubilee Reciprocal Insurance Exchange Agreement.
Discussion: The reciprocal provides the basis for the self-insurance program the
County is a member of. This is a plan to provide an insurance premium
Safety net for its members. A pool of money is established by the
Members to draw on when losses over a certain limit occur. This protects
The insurance premiums the members pay as the cost of large losses is
stabilized. This agreement is recommended by the AAMD&C and was
supported by Council on April 23, 2002.
Council may opt not to approve the agreement which would mean the
County would not be a part of the self-insurance program and would have
to find an additional source of insurance. Either Jubilee would charge the
County more for premiums or the County would have to source it out to
the private market which is more expensive than staying in the reciprocal.
Council may approve the entering into of the revised agreement. This
would continue the safety net the County has with regard to self-insurance
and provide for reduced rates for insurance compared to the private
market. The exact savings has yet to be determined. Council may opt to
delay the approval for further study - not all members have signed onto
the agreement as of yet. Delay is not necessarily detrimental.
Recommendation:
That Council passes a motion to enter into the Jubilee Amending
Reciprocal Insurance Exchange Agreement.
avmia Hend rson
Director, Financial Services
13
r
n
LJ
WRN will offer "free" services to
County offices needing high-speed
services
Allen Stretton
- operates networks in
Red Deer County,
Lacombe County,
Okotoks, High
River, Sylvan
Lake, Black
Diamond, Priddis
26
To: Reeve Woods
Members of Council
From: Gene Kiviaho, CAO
Date: January 7, 2005
Council Agenda Item #5(c)
Issue
Internet Service Provider Comparison between Wild Rose Networks and Platinum
Communications
INTERNET SERVICE PROVIDER COMPARISON
Company Wild Rose Networks Platinum
Communications
Contacts
Company Profile
Warren Pickard
Jerry Gagatek
Susan & Everett Page
- founded in '93
operates networks in Paintearth,
Vulcan and Strathcona Counties
Requirements Access to KC towers or land for
1 or 2 towers
Linden tower is not solid enough to
hold the equipment
Permission from Council to
locate access points on County
towers suitable for distributing
broadband services.
0
Council Agenda Item # 5(d)
Open House - Linden North Water Services Area - Discussion
40
•
28
0
Council Agenda Item #5 (e)
TO: Gene Kiviaho
Reeve Woods
Members of Council
FROM: Bruce Sommerville
Agricultural Service Board
DATE: January 4, 2005
SUBJECT: Grasshopper Control Policy
Issue
Control of sever grasshopper infestations on open County road allowances
•
0
Background
At the November 9, 2004 regular Council meeting, Council requested
administration to prepare a draft policy regarding grasshopper control on County
road allowances. A draft policy was presented and received by Council at the
November 23rd Council meeting.
At the December 9, 2004 ASB meeting the ASB requested a change under the
financial guidelines as indicated on the policy.
Discussion
Policy attached
Financial Implications
Included in attached policy
5.0 Recommendation
That Council receives the Grasshopper Control Policy as presented
e Sommerville
Agricultural Fieldman
29
0
r
•
•
Policy # Grasshopper Control
Department: Agricultural Service Board
Purpose:
To establish an agricultural policy to provide financial assistance to Kneehill County
agricultural producers in the control of severe grasshopper infestations along open
County road allowances.
rolicy Guidelines:
1. The policy will only come into effect in the years of severe grasshopper
infestations, on the recommendation of the Agricultural Service Board and
approval of Council.
2. A one time maximum payment, in the year of infestation, of $20.00 per one sided
mile may be claimed by the agricultural producer farming adjacent to any open
County road allowance. Excluding road allowances under the control of the
Provincial Government.
3. Control methods can include aerial or ground application of approved, Pest
Management Regulatory Agency registered products for the purpose of
grasshopper control.
4. Payment program guidelines will be established by the Agricultural Service Board
and approved by Council.
Financial Guidelines:
1. Kneehill County Agricultural Service board will budget an appropriate
amount if the Provincial Grasshopper Forecast Map indicates a sever
infestation for area's of Kneehill County in the budget year.
2. Funds to cover payment of a grasshopper control initiated program, when
ASB operational funds or surplus is not available, will be drawn from
Municipal contingency reserves.
30
•
To: Gene Kiviaho
Reeve Woods
Members of Council
From: Barb Long
Date: January 6, 2005
Council Agenda Item #6(a)
Issue
Request from Gordon Parks re: Necessity for Appointments to the Alberta Environment -
Surface Reclamation Board
Background
In the past, Alberta Environmental Protection has used local conservation and
reclamation inspectors to accompany provincial inspectors on inspections involving oil
gas, & coal sites, pipelines and gravel pits. The cost for local inspectors was paid by the
County and reimbursed by Alberta Environment. Kneehill County has appointed Emil
Heinrich, Gordon Parks, and Bruce Sommerville to the Surface Reclamation Board for
the term 2004-2005, however their services have not been used since 2001. Upon
checking with Brandon Brock, Conservation and Reclamation Officer for the Alberta
Government Central Region, the services of local inspectors have not been used for some
time, as the duties are handled by inspectors with Alberta Environment, Land
Reclamations Branch.
Discussion
Under the Activities Designation Regulation, Regional Directors issue approvals and
regional staff conduct periodic site visits to ensure compliance with approvals. The Code
of Practice for Exploration Operations and the Code of Practice for Oil Production Sites
have been developed to replace approval requirements, and any Operators affected by
any Code must meet all its requirements to ensure that their activities are in compliance
with Alberta's environmental laws. Inspectors are located in 11 field offices throughout
the province and are responsible for ensuring that operators comply with their approvals,
Codes of Practice, or with accepted conservation and reclamation practices. The
inspectors respond to public complaints, inspect sites during construction, operation, and
reclamation phases, and review Environmental Protection and Enhancement Act approval
applications.
Recommendation:
That Council approve the removal of this Committee from their list of Committee and
Boards, and instruct Administration to provide this information to the current Members at
Large.
g'Y1
Barb Long
31
9
To: Reeve and Members of Council Council AgendaItem #6(b)
From: Planning and Development
Date: January 11, 2005
r
•
Issue
Date for Municipal Development Plan "Open-House".
Background
The new MDP is near completion and the MDP Committee is now prepared to present a
draft copy to the public.
Discussion
The Province, through section two of the Provincial Land Use Policies, encourages
municipalities to promote public involvement in the planning process. Conducting an
Open-House will help ensure that meaningful public participation occurs, and will
decrease the likelihood of opposition to the Plan at the public hearing stage. The Open-
House will be informal in nature and will not require any legislative or administrative
functions. As the MGA requires that new MDPs must be adopted via a bylaw, a public
hearing will be required in the future.
It is recommended that Planning Staff, Mr. Toews from PCPS and a member of the
Committee attend the Open-House in order to introduce the draft document, as well as to
answer questions.
Recommendation:
• That Council set the date for the Open-House for Tuesday, Feb. 8, from 7:00-9:00
p.m. in the Council chamber of the County office.
• That at least one member of the MDP Committee attend the Open-House.
32
0
Council Agenda Item #6(c)
to
To: Reeve and Members of Council
From: Planning and Development
Date: January 11, 2005
Issue
Request to set Public Hearing date.
Background
An application has been submitted by Marvin Keim to redesignate the NW quarter of
section 4, 29, 26, from Agricultural Conservation to Agricultural.
Discussion
Prior to holding a Public Hearing, the proposed amendment needs to be:
1. advertised in a local newspaper at least once a week for two consecutive weeks, as
per Section 606 (2) (a) of the MGA.
2. circulated to adjacent landowners owners within a 1.5-mile radius of the subject
property, as per County Policy 5-4.
Recommendation
That Council schedule this Hearing for 10:00 a.m, February 8, 2005.
Jerehiv F
Department
•
33
•
To: Gene Kiviaho
Reeve Woods
Members of Council
From: Darlene Campbell, Utilities clerk
•
C7
Date: December 31/04
Council Agenda Item # 6(d)
Issue: Reversal of water charges for Joseph Rosenbargo- 215 Railway Ave.,
Torrington. - Account #
Background: The meter at Mr. Rosenbargo's residence is broken and Pete will be
replacing with a new one. He paid an estimated amount for the September, 2004 billing
and an estimate has been made for the account for December, 2004. Mr. Rosenbargo was
over billed in the amount of $7,311.19.
Current policy states the adjustments of any amount over $100.00 needs the approval of
Council.
Financial Implication: A $7311.19 credit to his account and a debit to revenue.
Reco endation: That council approve this adjustment.
Dar ne Cam ell
Utility Clerk
34
0
Correspondence Report - Pending Items from 2004 Council Agenda Item #7
r
C7
1. Kevin Sorenson - letter to Reeve requesting municipality to send letter to the
Transport and Fisheries Ministers expressing concerns with the Navigable Waters
Protection Act - see Council Info Package of January 7/05
2. Jeff Sands - letter of Nov 23/04 - see Council Info Package of January 7/05. Follow
Up letter needs to be sent
3. Seniors Outreach - I nvitation to attend the l Oth Anniversary Fundraiser Dinner at the
Prairie Dining Room on Friday, January 28th - RSVP by January 14th (See Council Info
Package of January 7/05)
35
•
• Correspondence Report - Pending Items from 2004
Council Agenda Item #7
1. Kevin Sorenson - letter to Reeve requesting municipality to send letter to the
Transport and Fisheries Ministers expressing concerns with the Navigable Waters
Protection Act - see Council Info Package of January 7/05
2. Jeff Sands - letter of Nov 23/04 - see Council Info Package of January 7/05. Follow
Up letter needs to be sent
3. Seniors Outreach - I nvitation to attend the 10th Anniversary Fundraiser Dinner at the
Prairie Dining Room on Friday, January 28th - RSVP by January 14th (See Council Info
Package of January 7/05)
37
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PENDING BUSINESS ITEMS FROM 2002 - January 11, 2005
Mountain View Emergency Service (56-02) - Sept 24/02 - Gene and Mac will meet
with Mountain View County to discuss this outstanding item. To be discussed after the
municipal election. Jan/05 No agreement to date.
Mutual Aid Agreement (52-02) - Oct 8/02 - Mountain View and Wheatland County
still pending.
Water Policy (16-02)
Egui . Water - The Water Policy is on hold until current developments have been
resolved.
Water Policy: A policy to encompass the costs of lowering any water lines will be
presented to Council in Fall 2004.
PENDING BUSINESS ITEMS FROM 2003 - January 11, 2005
Fire Agreements (73-03)
A tentative Fire Agreement was reached with Three Hills in December 2003. Gene and
Greg met with Acme and Linden to review the Fire Agreements. The Agreements were
presented to their respective Councils in December 2004. Jan 7/05 Greg will be meeting
with Greg Skotheim, town of Three Hills, and draft agreement will be presented to Three
Hills Council on Monday, Jan 10th.
BSE (94-03) - July 22/03
Bruce Sommerville, Jeremy Fenton, developing contingency plans for the County.
Border is scheduled to be reopened to cattle under 30 months on March 1/05. Greg,
Jeremy, & Bruce will prepare a report on plans in case of disease outbreak to Council in
March 2005.
Donation Policy (126-03) - Sept 9/03
To be presented to Council in 2005
Recycling Policy (136-03) Sept 23/03
Discussed at March 23` Committee of the Whole meeting. Councillor Holsworth
presented terms of reference of a Waste & Recycling Study to Regional Partnership
Initiative Committee for consideration. Committee has taken no further action. Waste &
Recycling to be discussed in 2005 & possibly at Community & Cultural Summit.
Equity Line - Water Agreement K.C/Three Hills (150-03)
See Item #16-02
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53
UPCOMING DATES
January 11, 2005 Council Meeting - 8:30 A.M.
Kneehill County Council Chambers
Open House - Three Hills Water West
Sunnyslope Hall 4:00 -8:00 p.m.
January 13, 2005 Disaster Services Meeting
10:00 a.m. -1:00 p.m.
Kneehill County Council Chambers
January 14, 2005 CAAMD&C Director's Mtg - 10:00 a.m.
Kneehill County Council Chambers
January 18, 2005 KidSport Meeting
Kneehill County Office 7:00 p.m.
January 19, 2005 ASB Meeting - 9:00 a.m
Kneehill County Council Chambers
January 20, 2005 FCSS Meeting - 7:00 p.m.
Kneehill County Council Chambers
January 21, 2005 Highway 21 Initiatives Mtg.
1 Delburne, AB
0 January 25, 2005 Kneehill County Council Meeting
Kneehill County Council Chambers
January 25th - 27t" ASB Convention
Red Deer, Alberta
January 27, 2005 KRWSC Meeting
Acme
February 1, 2005 Community & Cultural Services 7:00 - 10:00 p.m.
Linden Cultural Centre
February 2, 2005 Community & Cultural Services
Linden Cultural Centre - 8:30 a.m. - 3:30 p.m.
February 8, 2005 Kneehill County Council Meeting
Kneehill County Council Chambers
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