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HomeMy WebLinkAbout2005-04-12 Council Minutes• S 0 April 12, 2005 Council Meeting Agenda Presentations: • 1) Meeting Called to Order 2) Adoption of Agenda 3) Approval of March 22, 2005 Regular Council Meeting minutes...........Page 4 4) Accounts Payable ..................................................................Page 12 5) Financial Reports ..................................................................Page 15 6) Old Business a) Rural Water Project Funding Strategy /Linden North Water Service Area Phase One i) Local Improvement Bylaw Options .............................Page 16 Recommendation: Council decision ii) Interim Borrowing Bylaw .......................................Page 26 • Recommendation: Council decision b) Texas Gate Policy #13-29 .................................................Page 29 Recommendation: That council reconfirm Policy #13-29. c) Approach Policy # 13-15-3, #13-15-4 ...................................Page 31 Recommendation: That Council reconfirm Policy #13-15-3 and #13-15-4 d) Request from Three Hills Colony for Road Construction............Page 36 Recommendation: That Council deny this request. e) Youth Sponsorship/Donation Policy ....................................Page 39 Recommendation: That Council approve Youth Sponsorship Policy # 15-7. f) Promotions/Programs Sponsorship Policy ..............................Page 41 • Recommendation: That Council approve Promotional Items Policy #16-10. • g) Equity Water Users Meeting Agenda ....................................Page 43 Recommendation: Council decision h) Lap Top Purchase Options .................................................Page 44 Recommendation: That Council approve Option No. 1 for laptop purchases for Elected Officials, CAO, Recording Secretary, and Council Chamber. i) Tax Payment Incentives .....................................................Page 45 Recommendation: 1) That Council approve an increase in the minimum tax from $25.00 to $27.50 commencing with the 2005 Tax Rate Bylaw. 2) That Council approve Administration to prepare a new tax penalty bylaw effective for the 2005 tax year where the due date for: i) current taxes is moved from October 31 to September 30 with outstanding current taxes being penalized at 5% on October 1St; and ii) arrears would remain October 31St, but the penalty 6- rate would be changed from 5% on November 1 and December 1St to I% on the first of each month commencing November 1st 3) That Council postpone consideration of a Tax Installment Payment Program and a Tax Prepayment Program for the 2006 tax year until July 2005. j) Ratepayer Meeting Report (March 22, 2005) ...........................Page 47 Recommendation: That Council receive this report. 7. New Business a) Cancellation of Grant in Lieu - Roll #4243000 .........................Page 48 Recommendation: That Council cancel the tax/grant and penalties for a total of $91.38 b) Red Deer River Watershed Group Representation ....................Page 49 Recommendation: That Council approve the County joining the RDRWA and appoint a representative to this association to carry forward our interest. c) Subscription/Advertising Contract .......................................Page 51 Recommendation: Council decision 8) Correspondence Report .............................................................Page 52 9) Business Pending & Summary Report .............................................Page 53 10) Council and Committee Reports 11) Business Arising from Council and Committee Reports 12) In Camera a) Land Issues - Huxley Properties for Sale b) Legal Issues i) KRWSC Agreement ii) Water iii) Fire 13) Adjournment [7 2 KNEEHILL COUNTY COUNCIL MEETING MINUTES April 12, 2005 0 PRESENT CALL TO ORDER MINUTES OF THE APRIL 12, 2005 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 4 Division No. 5 Division No. 1 Division No. 2 Division No. 3 Division No. 6 Division No. 7 Murray Woods, Reeve Vern Crawford, Deputy Reeve Brian Holsworth, Councillor Carol Calhoun, Councillor Jerry Wittstock, Councillor Ken Hoppins, Councillor Ken Knievel, Councillor • • AGENDA ADMINISTRATION PRESENT: CAO Gene Kiviaho Finance Director Lavinia Henderson Assessor Frank Grills Director of Operations Rob Mayhew EMS Coordinator Greg Harsch Acting Recording Secretary Deanna Keiver Ms. Debi Moon from the Three Hills Capital was also present. 1. Reeve Woods in the Chair: Reeve Woods called the meeting to order at 8:35 A.M. 2. Adoption of Agenda: Additions to the Agenda: Under New Business - 7(d) Kneehill Regional Water Services Commission (KRWSC) Request for Proposal (e) Waste Transfer Under In Camera - 12(a) Land Issues (ii) Property in Swalwell (b) Legal Issues (iv) Ambulance (c) Labour Issue Under Committee Reports -AAMD&C - Kneehill Historical Society - Agricultural Service Board (ASB) - KRWSC 171/05 Councillor Wittstock moved approval of the agenda, as amended. CARRIED C moved the motion. Page 6 - Motion #164/05 - deleted as duplicate motion typed in error. Subsequent motion #'s amended accord' gly. ?- Reeve r1Pa.A u--' C MINUTES 3.Approval of the March 22, 2005 Council meeting minutes The following amendments were made to the March 22, 2005 Council meeting minutes: Page 5 - Motion #158/05 - corrected to read Councillor Hoppins KNEEHILL COUNTY COUNCIL MEETING MINUTES April 12, 2005 172/05 Councillor Calhoun moved approval of the March 22, 2005 Regular Council Meeting minutes, as amended. CARRIED 4. Accounts Payable ® ACCTS PAYABLE Cheque #17055 - Administration asked to investigate whether the expense was coded to the correct General Ledger Account. Councillor Holsworth moved approval of the accounts presented 173/05 for payment subject to review by the Finance Committee. CARRIED 5. Financial Reports FIN REPORTS Deleted from the Agenda - referred to the April 26, 2005 Council Meeting. OLD BUSINESS 6. Old Business RURAL H2O PROJ a) Rural Water Project Funding Strategy/Linden North Water FUNDING Service Area Phase One (report attached and forming part of the minutes 174/05 Councillor Calhoun moved that Council receive this report. CARRIED TEXAS GATE b) Texas Gate Policy #13-29 (report attached and forming part POLICY #13-29 the minutes) Councillor Knievel moved that Council reconfirm Policy #13-29. Councillor Crawford moved to amend the motion by directing Administration to amend Policy #13-29 to apply only to 175/05 non-through, unmaintained road allowances. CARRIED c) Approach Policy #13-15-2, #13-15-3, #13-15-4 (report attached and forming part of the minutes) APPROACH Councillor Hoppins moved that Council reconfirm Approach POLICIES Policies #13-15-2, #13-15-3, and #13-15-4. 176/05 Councillor Holsworth moved to table Approach Policies #13-15-2, #13-15-3, and #13-15-4 for further information. • CARRIED YOUTH SPONSOR 6.(e) Youth Sponsorship Policy (report attached and POLICY forming part of the minutes) 177/05 Councillor Crawford moved to approve the Youth Sponsorship Policy with the amendment that the policy becomes effective September 1, 2005. CARRIED Henry and Joe Wurz, delegates from the Three Hills Hutterite Colony, entered the meeting at 9:25 A.M. REQUEST FROM 6.(d) Request from Three Hills Colony for Road Construction 3-HILLS COLONY (report attached and forming part of the minutes) 178/05 Councillor Holsworth moved that Council deny the Three Hills Colony road construction and approach request, however have this portion of Township Road 31-0 be included in the next road study. • CARRIED 2 Reeve cl? 6- KNEEHILL COUNTY COUNCIL MEETING MINUTES April 12, 2005 Reeve Woods suggested that requests for road upgrades with ratepayer assistance should be addressed at a future Strategic Planning Session. ® Henry and Joe Wurz left the meeting at 9:37 A.M. PROMOTIONAL 6.(f) Promotional Items Policy (report attached and formin ITEMS POLICY part of the minutes) 179/05 Councillor Knievel moved that Council approve the Promotional Items Policy. CARRIED The meeting recessed from 9:40 A.M. to 9:58 A.M. EQUITY H2O MTG (g) Equity Water Users Meeting Agenda AGENDA This item was withdrawn from the agenda. COUNCIL LAP TOPS (h) Council Lap Top Computer Purchase Options (report attached and forming part of the minutes) Councillor Calhoun moved that Council approve Option #1 for 40 180/05 laptop purchases for Elected Officials, CAO, Recording Secretary, and Council Chamber. CARRIED 181/05 Councillor Crawford moved that administration proceed with the purchase of tablet style laptops. CARRIED Administration was required to extend the current Internet Policy for Employees (Policy #7-25) to include Councillors. i) Tax Payment Incentives (report attached TAX PMNT and forming part of the minutes) INCENTIVES Councillor Knievel moved that Council approve an increase in the 182/05 minimum tax from $25.00 to $35.00 commencing with the 2005 Tax Rate Bylaw. CARRIED 183/05 Councillor Calhoun moved that Council approve Administration to prepare a new tax penalty bylaw effective for the 2005 year where the tax penalty date remains unchanged at November 1 with outstanding taxes being penalized at 5%. Councillor Calhoun amended the motion by moving that Council approve Administration to prepare a new tax penalty bylaw effective for the 2005 year where the tax penalty date remains unchanged at November 1. CARRIED 184/05 Councillor Crawford moved that Council approve Administration to prepare a new tax penalty bylaw effective for the 2005 tax year where outstanding current and arrears taxes are penalized starting November 1 at a rate of 2% per month, compounded. CARRIED • 3 Reeve C h- KNEEHILL COUNTY COUNCIL MEETING MINUTES April 12, 2005 185/05 Councillor Holsworth moved that Council postpone consideration of a Tax Installment Payment Program and a Tax Prepayment Program for the 2006 tax year until July 2005. CARRIED RATEPAYER MTGS j) Ratepayer Meeting Report Reeve Woods verbally reported on the March 22, 2005 Ratepayer Meeting held in Three Hills, as well as the upcoming Ratepayer Meeting being held in Linden on April 12, 2005. 186/05 Councillor Calhoun moved that Council receive the report. CARRIED NEW BUSINESS 7. New Business CANCEL GRANT IN a) Cancellation of Grant in Lieu - Roll #4243000 (report LIEU ROLL#4243000 attached and forming part of these minutes) Councillor Hoppins moved that Council approve to cancel the 187/05 tax/grant and penalties on Roll #4243000 for a total of $91.38. CARRIED RED DEER WTRSHED b) Red Deer River Watershed Group Representation (report REPRESENT attached and forming part of the minutes) Councillor Holsworth moved that Council approve the County 188/05 joining the Red Deer River Watershed Advisory and for Administration to appoint a member to this association to carry forward Kneehill County's interest. CARRIED 3-HILLS CAPITAL c) Subscription/Advertising Contract (report attached and CONTRACT RENEW forming part of the minutes) Councillor Calhoun moved that Council renew the contract with the Three Hills Capital including an increase to $6.00 per unit resulting in a total cost increase of approximately $1,087.00. 189/05 Councillor Holsworth moved to amend the motion and direct Administration to negotiate the contractual renewal with an increase to $6.00 per unit to include advertising in the Classifieds Section of the newspaper. CARRIED d) Kneehill Water Services Commission - Request for Proposal KRWSC RFP Mr. Kiviaho reported that the KRWSC has forwarded a request for proposal for a licensed Water Operator to oversee the Commission's obligations for the operations of the KRWSC. Councillor Hoppins moved that Council direct Administration to 190/05 meet with John Van Doesburg, representative for the KRWSC, and investigate and submit a proposal, on a 1 year trial basis, for Operator Services of the KRWSC. CARRIED WASTE TRANSFER e) Waste Transfer 191/05 Councillor Crawford moved that Council direct Administration to investigate options for a sorting depot to be located at the Three Hills Waste Transfer Site to be used by Kneehill County rural residents and be placed on the June 14, 2005 Council Meeting Agenda. ?<. Reev `) , t L C KNEEHILL COUNTY COUNCIL MEETING MINUTES April 12, 2005 CARRIED 9 CORR REPORT 8. Correspondence Report (attached and forming part of the minutes 192/05 Councillor Knievel moved that Council receive the Correspondence Report. CARRIED 9. Business Pending & Summary Report (attached and forming part of the minutes) BUS REPORT Councillor Calhoun moved that Council receive the 193/05 Business Summary Report. CARRIED COUNCIL REPTS 10. Council and Committee Reports AAMD&C CONY AAMD&C Spring Convention - verbal report by Councillor Hoppins KNEEHILL HIS SOC Kneehill Historical Society - verbal report by Councillor Knievel ASB REPORT ASB Report - verbal report by Councillor Knievel KRWSC Kneehill Regional Water Services Commission - written report completed by Councillor Crawford. - The KRWSC is investigating using a software system that manages operations of pumping and power use in conjunction with interval metering to provide savings on electrical costs. 194/05 Councillor Wittstock moved that Council receive the Committee Reports. CARRIED • BUS ARISING 11. Business Arising from Council and Committee Reports KRWSC SOFTWARE Administration was requested to investigate whether the software system that the KRWSC was considering would affect the operations of the Kneehill County's proposed Water Service Areas. KRWSC BORING OF Administration was requested to ensure that when crossings are RD ALLOWANCES being bored for the Kneehill Regional Water Line, there is adequate length in the bore so as there is no disturbance within the County road allowance. KRWSC Administration was requested to contact an independent contractor COMPACTION to do compaction tests and report on every Kneehill County road TESTING allowance where boring has occurred for the Kneehill Regional Water Line. The meeting recessed for lunch from 11:40 A.M. to 1:00 P.M. 11. In Camera Session Councillor Calhoun moved the meeting go in camera to discuss 195/05 land, legal, and labour issues. CARRIED Time: 1:00 P.M. v IN SESSION Councillor Hoppins moved the meeting ac in session. 5 Reeve L C KNEEHILL COUNTY COUNCIL MEETING MINUTES April 12, 2005 196/05 CARRIED Time: 2:15 P.M. HUXLEY PROP Councillor Hoppins moved that Council accept the $5,000.00 offer FOR SALE without. conditions and provide the party with 30 days to respond. 197/05 MOTION DEFEATED 198/05 Councillor Holsworth moved that Administration advise the party that the offer has been refused. CARRIED 0 L` 199/05 12. Adjournment ADJOURNMENT Councillor Wittstock moved the meeting be adjourned at 2:35 P.M. CARRIED 6 Reev e C-P" C ___" a ,>&-_u iu.iii IivkuJ TO: Gene Kiviaho Reeve Woods Members of Council From: Lavinia Henderson Date: April 12, 2005 Issue: Water Service Areas - Project Financing and Proposed Borrowing By-Laws Background: An estimated $ 28,367,867 is required to complete the Kneehill County Water Service Areas project. Construction of the Water Services Areas will presumably be conducted in phases over several years. The project will be paid for with Provincial/Federal grants where possible, a general tax rate and a fee collected from benefiting service connections. Funds collected from the benefiting service connections may be paid up front or over 15 years. Discussion: As per Council's request the following have been prepared: a) a repayment schedule based on a 15 year term at the current interest rate Alberta Municipal Capital Authority charges has been calculated for the $ 6,000.00 benefiting service connection and is attached to this recommendation for Council's review. Borrowing By-Laws have been drafted as follows: a) a long term by-law XXXXA for $ 5,389,967.00 over 20 years representing the balance owing on all water service areas after the grants and the service connection fees are deducted (This by-law is to be advertised - also - construction of the project is not supposed to start until the by-law is passed.) b) a long term by-law XXXXB for $ 4,308,000.00 over 15 years representing the balance owing on all service connection fees (This by-law is to be advertised.) c) a short term interim borrowing by-law WWWW not to exceed $ 4,000,000.00 for the Linden North Phase 1 Water Service Area. (This by-law does not have to be advertised.) A draft of the proposed Local Improvement Tax By-Law has been nrpnnrarl nnrl is Hunched for C'.nnncil's review. Municipal Affairs was contacted for additional information. They suggested that the County should reconsider the application of a tax rate outside the water service areas. The improvements are for a specific area and should be confined to those areas. This will reduce any possible petition challenges to the by-laws which are advertised. The by-laws have been drafted keeping this suggestion in mind. See section 231 and 392 of the act for petitioning rules relevant to borrowing by-laws. Prepaying of the local improvement tax are outlined in section 401 of the act. Financial Implications: As outlined in by-laws, repayment schedule and tax rate levy information as attached. Recommendation: Council decision. La is enderso irector, Financial Services h- I . BENEFITING SERVICE CONNECTION REPAYMENT SCHEDULE FOR $ 6,000.00 CONNECTION FEE INTEREST RATE = 0.04611 INTEREST AT CURRENT ACFA RATE FOR 15 YEAR TERM COMMENCING 2006 0 Payment # Payment Principal Interest Balance 1 $562.95 $286.29 $276.66 $5,713.71 2 $562.95 $299.49 $263.46 $5,414.22 3 $56295 $313.30 $249.65 $5,100.92 4 $562 95 $327.75 $235.20 $4,773 17 5 $56295 $342.86 $22009 $4,430 31 6 $56295 $358.67 $204.28 $4,071.64 7 $562.95 $375.21 $187.74 $3,696 43 8 $562.95 $392.51 $17044 $3,303.92 9 $562.95 $410.61 $152.34 $2,893 31 10 $562.95 $429.54 $133.41 $2,463.77 11 $562.95 $44935 $113.60 $2,01442 12 $56295 $470.07 $92.88 $1,54435 13 $562.95 $491.74 $71 21 $1,052.61 14 $562.95 $514.41 $48.54 $538.20 15 $563.02 $538.20 $24.82 $0.00 Total Interest $2,444.32 . 18 . r • 0 O U? W o Q 00 H ? • ?ZUeoq O o0 O Lt III N N O N 00 N --H 69 c p o O p p Q O C) O C) O P4 z H 00 ° O O O. 0 0 CIO co 00 01% clq Go!) O O t '-+ N 00 ",T O O N O O O O N~ r7W- d' d 6N9 I fs? 69 C) O O p O p o° IN O D N O 00 d- O /O cr j' 00 O 00 > N 00 --? l0 Ol --? -i ,.? '-•? 00 M N H ' Ol N N N N vMi I cl c)" 00 z O ?T O O r- ll N O 00 z ;;:: N N N 69 69 cn 44 N r 0 0 0 N N 00 W v1 C 00 N CJ1 [? N O1 c N v7 v7 ° O 00 Q? O ?o M O1 M N~ N N O O O N?•?. M M O\ d ' d' d- Vl M - \O M O O> MO OD N d M ??? '+ 64 t j II C) 0 0 0 0 0 O iM 00 M N M M M M C` -° NII? YN 00 N ?p M O 00 '-+ kr) N O I- IT 00 f O ?t N O O N 00 00 M V) V") .---? p •-+ l? CJ' 00 1 00 M M M d' A O ?O I' N I O ?okf) ?ov vi a; d M -- •-• -- N •-+ 01 toq 64 0 0 0 0 0 0 0 '-• h N 00 kf) M 00 ° O- (-4 0000 M N O\ 0 00 M M O N N 01 N 00 0000 - ° O M N C) 00 O\ 00 N Mn 4 VI o?????>?HWHW?a x?`??axx?llo o? or?aWJ,?, M M O O O O W O ------- II jj O .- ii -0 7t? cd Q. .Q cd ) cll O c O cn 00 a-? p 00 ol cd O O O G' tom. 3 r~ O O n O A 4' ?c c 0 acd 4y ^SI 0 BYLAW NO. XXXXA BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO IMPOSE A LOCAL IMPROVEMENT TAX IN RESPECT OF CERTAIN LANDS WITHIN THE WATER SERVICE AREAS IDENTIFIED IN THE 2004 KNEEHILL COUNTY WATER SERVICING STRATEGY TO RAISE REVENUE TO PAY FOR A PORTION OF THE LOCAL IMPROVEMENT THAT BENEFITS THAT AREA OF THE MUNICIPALITY. WHEREAS: The Council of Kneehill County has decided to issue a by-law pursuant to Section 263 of the Municipal Government Act to authorize the financing, undertaking and completion of the Kneehill County Water Service Areas improvement project as described in the March 2004 Kneehill County Water Servicing Strategy. Plans and specifications have been prepared and the total cost of the project is estimated to be $28,236,500 and the Municipality estimates the following contributions will be applied to the project: __.... -................. _._.._....._..-....... .... .._...___._..._.._...__...-------.._ ._.._....._.......... _........ _...... _...... _.... .__._.._.._.--._-..._ Provincial/Federal Grants $ 18,538,533 ._._.._........ ..... --__......_---- Specified Water Service Areas Associated Infrastructure $ 5,389,967 Benefiting Service Connections $ 4,308,000 --- ............ _...... ....... ..... _.. Total Cost $ 28,296,500 In order to complete the project it will by necessary for the Municipality to borrow the sum of $5,389,967 for the Associated Facilities of the Project portion, for a period not to exceed 20 years, from the Alberta Capital Finance Authority or another authorized financial institution, by the issuance of debentures or loans and on the terms and conditions referred to in this bylaw. The estimated lifetime of the project financed under this by-law is equal to, or in excess of 25 years. The principal amount of the outstanding debt of Kneehill County at December 31, 2004 is nil. 0 All required approvals for the project have been obtained and the project is in compliance with all Acts and Regulations of the Province of Alberta. NOW, THEREFORE, THE COUNCIL OF KNEEHILL COUNTY DULY ASSEMBLED, ENACTS AS FOLLOWS: 1. That for the purpose of construction of the Associated Infrastructure for the Kneehill County Water Service Areas local improvement project the sum of Five Million, Three Hundred and Eighty Nine Thousand, Nine Hundred and Sixty Seven Dollars ($5,389,967) be borrowed from the Alberta Capital Finance Authority or another authorized financial institution by way of debenture or loan on the credit and security of Kneehill County at large. 2. The amount of Five Million, Three Hundred and Eighty Nine Thousand, Nine Hundred and Sixty Seven Dollars ($5,389,967) is to be paid by the Specified Water Service Areas. 20 3. The proper officers of Kneehill County are hereby authorized to issue debenture(s) or loan(s) on behalf of the Municipality for the amount and purpose as authorized by this by-law, namely the Kneehill County Water Service Areas local improvement project. 4. The Municipality shall repay the indebtedness according to the repayment structure in effect, attached as Schedule A, namely annual, semi-annual or monthly equal payments of combined principal and interest instalments not to exceed Twenty (20) years respectively, calculated at a rate not exceeding the interest rate fixed by the Alberta Capital Finance Authority or another authorized financial institution on the date of the borrowing, and not to exceed TEN (10) percent. 5. The indebtedness shall be contracted on the credit and security of the Municipality. 6. The net amount borrowed under the by-law shall be applied only to the project specified by this by-law. 7. This by-law comes into force on the date it is passed. READ A FIRST TIME THIS DAY OF 2005. READ A SECOND TIME THIS DAY OF 2005. READ A THIRD TIME THIS DAY OF 2005. 0 . (CHIEF ELECTED OFFICIAL) (CHIEF ADMINISTRATIVE OFFICER) 21 L' KNEEHILL COUNTY BY-LAW NO. XXXXA SCHEDULE A WATER SERVICE AREA INFRASTRUCTURE Loan Value - 5,389,967 20 Year Rate - 0 04833 C. Payment # Payment Principal Interest Balance 1 $426,401.84 $165,904.73 $260,49711 $5,224,062.27 2 $426,401.84 $173,922.91 $252,478 93 $5,050,139.36 3 $426,401.84 $182,328.60 $244,073.24 $4,867,810.76 4 $426,401 84 $191,140.55 $235,261.29 $4,676,670.21 5 $426,401 84 $200,378.37 $226,023.47 $4,476,291.84 6 $426,401 84 $210,062.66 $216,33918 $4,266,229.18 7 $426,401.84 $220,214.98 $206,186.86 $4,046,014.20 8 $426,401.84 $230,857 97 $195,543.87 $3,815,156.23 9 $426,401.84 $242,015 34 $184,386.50 $3,573,140 89 10 $426,401 84 $253,711.94 $172,689 90 $3,319,428 95 11 $426,401 84 $265,973.84 $160,428.00 $3,053,455 11 12 $426,401.84 $278,828 35 $147,573 49 $2,774,626 76 13 $426,401.84 $292,304.13 $134,097 71 $2,482,322.63 14 $426,401.84 $306,431 19 $119,970 65 $2,175,891.44 15 $426,401.84 $321,241.01 $105,16083 $1,854,650 43 16 $426,401.84 $336,766 58 $89,635.26 $1,517,883 85 17 $426,401.84 $353,042.51 $73,359.33 $1,164,841.34 18 $426,401 84 $370,105.06 $56,296.78 $794,736.28 19 $426,401.84 $387,992.24 $38,409.60 $406,744 04 20 $426,401.98 $406,744.04 $19,657 94 0 Total interest $3,138,069.94 22 BYLAW NO. XXXXB BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO IMPOSE A LOCAL IMPROVEMENT TAX IN RESPECT OF CERTAIN LANDS WITHIN THE WATER SERVICE AREAS IDENTIFIED IN THE 2004 KNEEHILL COUNTY WATER SERVICING STRATEGY TO RAISE REVENUE TO PAY FOR A PORTION OF THE LOCAL IMPROVEMENT THAT BENEFITS THAT AREA OF THE MUNICIPALITY. WHEREAS: The Council of Kneehill County has decided to issue a by-law pursuant to Section 258 of the Municipal Government Act to authorize the financing, undertaking and completion of the Kneehill County Water Service Areas improvement project as described in the described in the March 2004 Kneehill County Water Servicing Strategy. Plans and specifications have been prepared and the total cost of the project is estimated to be $28,236,500 and the Municipality estimates the following contributions will be applied to the project: Provincial/Federal Grants $ 18,538,533 .Specified Water Service Areas Associated Infrastructure $ 5,389,967 Benefiting Service Connections $4,308,000 Total Cost $ 28,296,500 In order to complete the project it will by necessary for Kneehill County to borrow the sum of $4,308,000 for the Benefiting Service Connections portion, for a period not to exceed 15 years, from the Alberta Capital Finance Authority or another authorized financial institution, by the issuance of debentures or loans and on the terms and conditions referred to in this bylaw. The estimated lifetime of the project financed under this by-law is equal to, or in excess of 25 years. The principal amount of the outstanding debt of Kneehill County at December 31, 2004 is nil. All required approvals for the project have been obtained and the project is in compliance with all Acts and Regulations of the Province of Alberta. NOW, THEREFORE, THE COUNCIL OF KNEEHILL COUNTY DULY ASSEMBLED, ENACTS AS FOLLOWS: • That for the purpose of completing the Benefiting Service Connections for the Kneehill County Water Service Areas local improvement project the sum of Four Million, Three Hundred and Eight Thousand Dollars ($ 4,308,000) be borrowed from the Alberta Capital Finance Authority or another authorized financial institution by way of debenture or loan on the credit and security of Kneehill County at large. 2. Four Million, Three Hundred and Eight Thousand Dollars ($4,308,000) is to be collected by way of local improvement tax imposed pursuant to the municipality's tax By-law No. 23 3. The proper officers of Kneehill County are hereby authorized to issue debenture(s) or loan(s) on behalf of the Municipality for the amount and purpose as authorized by this by-law, namely the Kneehill County Water Service Areas local improvement project. 4. The Municipality shall repay the indebtedness according to the repayment structure in effect, attached as Schedules A and B, namely annual, semi-annual or monthly equal payments of combined principal and interest instalments not to exceed Fifteen (15) years respectively, calculated at a rate not exceeding the interest rate fixed by the Alberta Capital Finance Authority or another authorized financial institution on the date of the borrowing, and not to exceed TEN (10) percent. 5. The indebtedness shall be contracted on the credit and security of Kneehill County. 6. The net amount borrowed under the by-law shall be applied only to the project specified by this by-law. i DAY OF DAY OF DAY OF 2005. 2005. 2005. (CHIEF ELECTED OFFICIAL) (CHIEF ADMINISTRATIVE OFFICER) 24 0- 7. This by-law comes into force on the date it is passed. READ A FIRST TIME THIS READ A SECOND TIME THIS READ A THIRD TIME THIS 6- I i LJ 0 Payment 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 KNEEHILL COUNTY BY-LAW NO. XXXXB SCHEDULE A BENEFITING SERVICE CONNECTION Payment $404,201.32 $404,201.32 $404,201 32 $404,201 32 $404,201.32 $404,201.32 $404,201.32 $404,201.32 $404,201.32 $404,201 32 $404,201.32 $404,201.32 $404,201.32 $404,201.32 $404,201.26 Principal $205,559 44 $215,037.79 $224,953 18 $235,325 77 $246,176.64 $257,527.85 $269,402.45 $281,824 60 $294,819.53 $308,413.66 $322,634 62 $337,511.30 $353,073 94 $369,354 18 $386,385.05 Total interest Interest $198,641.88 $189,163.53 $179,248 14 $168,875 55 $158,024.68 $146,673.47 $134,798 87 $122,376.72 $109,381.79 $95,787 66 $81,566.70 $66,690.02 $51,127.38 $34,84714 $17,816.21 $1,755,019.74 Balance $4,102,440 56 $3,887,402.77 $3,662,449 59 $3,427,123 82 $3,180,947 18 $2,923,419.33 $2,654,016 88 $2,372,192.28 $2,077,372 75 $1,768,959.09 $1,446,324 47 $1,108,813.17 $755,739.23 $386,385.05 $000 25 BYLAW NO. WWWW THIS BYLAW AUTHORIZES THE COUNCIL OF KNEEHILL COUNTY MUNICIPALITY TO INCUR INDEBTEDNESS BY THE ISSUANCE OF SHORT- TERM BORROWING NOT TO EXCEED $ 4,000,000.00 FOR THE PURPOSE OF INTERIM FINANCING FOR THE UNDERTAKING AND COMPLETION OF THE LINDEN NORTH PHASE 1 WATER SERVICE AREA. ® WHEREAS: The Council of Kneehill County has decided to issue a by-law pursuant to Section 259 of the Municipal Government Act to authorize interim financing of the undertaking and completion of the Linden North Phase 1 Water Service Area. The Council of Kneehill County has previously passed Bylaw No. XXXXA to authorize the financing, undertaking and completion of the Water Service Areas identified in the 2004 Kneehill County Water Servicing Strategy pursuant to Section 258 of the Municipal Government Act. The Council of Kneehill County has previously passed Bylaw No. XXXXB to authorize the financing, undertaking and completion of the Water Service Areas identified in the 2004 Kneehill County Water Servicing Strategy pursuant to Section 263 of the Municipal Government Act. Plans and specifications have been prepared and the total cost of the Linden North Phase 1 Water Service Area project is estimated to be $3,774,300.00 and Kneehill County estimates the following grants and contributions will be applied to the project: Provincial Grants $2,230,400.00 Debenture(s)/Loan(s) $1,543,900.00 Total Cost $3,774,300.00 In order to complete the project it will be necessary for Kneehill County to borrow a sum not to exceed $4,000,000.00, for a period not to exceed three (3) years from an authorized financial institution on the terms and conditions referred to in this bylaw. The estimated lifetime of the project financed under this by-law is equal to, or in excess of 25 years. The principal amount of the outstanding debt of the Municipality at December 31, 2004 is nil. All required approvals for the project have been obtained and the project is in compliance with all Acts and Regulations of the Province of Alberta. 26 NOW, THEREFORE, THE COUNCIL OF KNEEHILL COUNTY DULY ASSEMBLED, ENACTS AS FOLLOWS: 1. That for the purpose of the undertaking and completion of the Linden North Phase 1 Water Service Area a sum not exceeding Four Million Dollars ($4,000,000.00) be borrowed from time to time from an authorized financial institution on the credit and security of the Municipality at large, of which amount the full sum of $4,000,000.00 is to be paid by the Municipality at large. 1. The term of the borrowing shall not extend beyond the date on which the project is finally completed and the grants and contributions received. 2. The proper officers of Kneehill County are hereby authorized to issue debt on behalf of the Municipality for the amount and purpose as authorized by this by-law, namely the undertaking and completion of the Linden North Phase 1 Water Service Area. 3. The Municipality shall repay the indebtedness according to the terms and at the rates set from time to time by the authorized financial institution on the date of the borrowing(s). 4. The Municipality shall levy and raise in each year municipal taxes sufficient to pay the indebtedness. 5. The indebtedness shall be contracted on the credit and security of the Municipality. 6. The net amount borrowed under the by-law shall be applied only to the project • specified by this by-law. 7. This by-law comes into force on the date it is passed. READ A FIRST TIME THIS DAY OF 2005. READ A SECOND TIME THIS DAY OF 2005. READ A THIRD TIME THIS DAY OF 2005. (CHIEF ELECTED OFFICIAL) (CHIEF ADMINISTRATIVE OFFICER) • 27 I SCHEDULE "A" TO BY-LAW NO. 1. PARCELS TO BE ASSESSED ANNUAL RATE OF as listed on Schedule "B" LEVY PER BENEFITING to By-Law No. SERVICE CONNECTION $ 562.95 2. TOTAL NUMBER OF CONNECTIONS 105 3. TOTAL BENEFITING SERVICE FEE PER. CONNECTION $ 6,000.00 4. TERM OF ANNUAL LEVY 15 YEARS 5. TOTAL LEVY AGAINST ALL BENEFITING SERVICE CONNECTIONS $ 630,000.00 • 28 Council Agenda Item #6(b) TO: Gene Kiviaho Reeve Woods Members of Council FROM: Rob Mayhew DATE: April 4, 2005 • Issue: Texas Gate Policy #13-29 Background Existing Policy. #13-29 Discussion Existing Policy outlines the specifications of the County in a reasonable manner. Financial Implications None Recommendation That Council confirm County Policy # 13-9. NO-1 "/ c?, Lc 18 Rob Lis he w Ge viaho Public Wor cs Superintendent CA • 29 53 KNEEHILL COUNTY TITLE: TEXAS GATES Policy_X_ Procedure Bylaw_ Guideline Category: Transportation Policies C7 L' No. 13-29 AUTHORITY: Council at 2002 Policy Review Committee DATE: April 25, 2002 REPLACES: DATE: FurtherReferences: Oct8/96 This policy was adopted by Council because the new Municipal Government Act does not provide for texas gates as did the old Municipal Government Act. 1. Council upon request from a person who is an owner, purchaser or lessee of land, may by bylaw, authorize that person to construct a texas gate across a municipal road allowance at the place and according to the specifications and conditions that may be contained in the bylaw. 2. The requestor of the texas gate shall provide the municipality with a diagram indicating the proposed location of the said texas gate. 3. The attached specification sheet, indicating the criteria for the construction of the said texas gate shall form part of this bylaw. 4. The Texas Gate Agreement shall form part of this bylaw. 5. The following are the required MINIMUM specifications to govern the installation of texas gates on any Kneehill County road allowance. 1. A written agreement must be entered into with the Municipality of Kneehill County, whereby the person requesting the installation of the texas gate agrees to accept total responsibility for the said texas gate including maintenance of same. 2. A bylaw must be passed by the Municipality of Kneehill County authorizing the said installation. 3. The texas gate must comply with certain specifications as set out below: THESE ARE MINIMUM REQUIREMENTS a. Width.(across the road allowance) Twenty feet (20.0 ft.) b. Length Seven feet (7 ft.) c. Two (2) eight inch (8") support beams must be placed (one at each end of the texas gate - lying across the gate i.e. parallel to the road - see diagram. d. Four (4) four inch by six inch (4"x 6") steel beams are required and must be placed across the gate i.e. parallel to the road -.see diagram e. Texas gate must be placed on pre-cast cement footings and must be constructed of steel beams. Wooden ties, such as railway ties, are not permitted i:'d?]C"_'4' x`4'4' 7.i EN.D N7WW N ipor ?.i r Council Agenda Item #6(c) TO: Gene Kiviaho Reeve Woods Members of Council FROM: Rob Mayhew DATE: April 5, 2005 r Issue: Approach Policies # 13-15-2 # 13-15-3 and #13-15-4 Background Requests for approaches from ratepayers. Discussion Sight distance and number of approaches are felt to be reasonable. I find no reason to change these policies. See attached: Alberta Infrastructure - Minimum Stopping Sight Distance Table Financial Implications None Recommendation That Council confirms County's Appoach Policies #13-15-2, # 13-15-3 and # 13-15-4 Rob yhe Ge e iviaho Public Works Superintendent CA [7 31 U F Council Agenda Item #6(d) 0 is TO: Gene Kiviaho Reeve Woods Members of Council FROM: Rob Mayhew DATE: April 7, 2005 Issue: Letter received by Council on March 22, 2005, Council info pack. Request from Sam Wurz, Three Hills Colony 1. Change approach and road into new Colony yard. 2. For County to upgrade County TWP 31-0 going east to Hwy 21, with their assistance. Background Discussion A site visit was conducted this winter. It is my opinion that: 1. The new approach location would not meet the County Approach Policy criteria, without major road construction work. 2. That the County crew should be responsible for building roads as opposed to the Three Hills Colony due to liability and road building standard concerns. I feel that this road is not high priority at this time and should be put on the road study for future consideration. A copy of the request has been attached for your information. Financial Implications None Recommendation That Council deny this request GIv Rob Mayhw Public Works Superintendent ?l?lt Ge viaho CA 36 0 r To: Gene Kiviaho Reeve Woods Members of Council Date: April 5, 2005 From: B. Long . Issue: Youth Sponsorship Policy Council Agenda Item # 6(e) Discussion: To ensure all requests for sponsorship are treated in a fair and equitable manner, Council requested Administration draft a policy defining youth event sponsorship . A draft policy was presented and reviewed at the March 22nd Council meeting. Recommendations were made by Council on amendments to the draft policy. Attached please find a revised draft policy for your review and consideration (changes in bold lettering). Financial Implications: Amount to be determined annually at budget time. Recommendation: That Council approve the Draft Youth Sponsorship Policy. . ?J d1rY1 ? Barb Long d 39 . L- DRAFT #2 KNEEHILL COUNTY POLICY lJ • SECTION: Recreation and Culture POLICY TITLE: Youth Sponsorship POLICY NUMBER: 15-7 Purpose: To establish a policy defining youth event sponsorship by Kneehill County Policy Statement: Council recognizes the importance of supporting youth activity which provides local youth the opportunity to participate in programs which involve travel to other parts of the province, country or world for sporting, cultural, and/or educational programs, exchanges, and events. The amount and availability of grants will be determined by Council at the annual budget deliberations and shall be accounted through 272-772. Policy Guidelines: 1. This policy shall apply to all students, age 19 or younger, residing in the municipality of Kneehill County, including the urban centres. 2. All applications for Youth Event Sponsorships will be submitted to the CAO in writing outlining the following: a) The name and address of the applicant(s) and the school enrolled in; b) Outline of the event, program, or tournament and the location c) Why sponsorship is necessary d) Proof of school registration or home schooling 3. Council as a whole will determine the awarding of the sponsorship based on the following amounts: a) $50.00 for provincial programs b) $100.00 for national programs c) $200.00 for international programs d) Maximum $2000.00 limit per event/program 4. Immediate family members of Council and Staff will enjoy the same benefits of this policy as the general population 5. The maximum of any sponsorship will be one application per individual per year 6. The maximum sponsorship for a team event will be $450.00 7. This policy will become effective the fall of 2005 40 0 i Council Agenda Item # 6 (f) To: Gene Kiviaho Reeve Woods Members of Council Date: April 5, 2005 From: B. Long Issue: Promotional Items Policy Discussion: A Promotional Items Policy was presented and received by Council at the March 22nd meeting (Attached please find a draft policy for your review and consideration). At that time, no amendments to the draft policy were made. Financial Implications: Amount to be determined annually at budget time. Recommendation: That Council approve the Draft Promotional Items Policy. Barb Long V • 41 0 s KNEEHILL COUNTY POLICY i C SECTION: POLICY TITLE: POLICY NUMBER: Financial Promotional Items 16-10 Purpose: To establish a policy defining the distribution of promotional items. Policy Statement: Council recognizes the need to provide items of promotional value to the public within the County boundaries, including the urban centres. This includes entities such as special interest groups, volunteer emergency services, dignitaries, local charitable organizations, service groups, and sports events. Promotional products include such items as County pins, pens, hats, mugs, glasses, golf shirts, vests etc. These contributions allow an opportunity for the County to donate items that recognize and promote the County. Policy Guidelines: 1. Council shall establish an annual budget for purchase of promotional products. Inventories will be reviewed annually to determine which products should be purchased during the year 2. County Councillors and the CAO shall use discretion in the distribution of promotional products to the entities listed above. 3. Less expensive items such as pins, pens, etc. can be freely donated by Councillors and Administrative Staff. However, items valued at over $20.00 require CAO or Council approval prior to distribution. J 1n??n?l11J in 1)j _ \n]?ni inflt flak ;.:Ai ??a invent Dat' A pprov- d by:, Regular Council Resolution # L' FCouncil Agenda Item #6(h) To: Gene Kiviaho Reeve Woods Members of Council From: Lavinia Henderson Date: April 12, 2005 Issue: Laptops for Council Background: Council passed a motion at the November 9 Meeting regarding the investigation of the cost of laptops and compatible programs for Councillors. Information was presented and received at the next meeting. January 17, 2005 a motion was passed to have Administration explore options for laptop purchase policy for Council consideration. options Discussion: Two laptop models were investigated. Prices range depending on physical size and capabilities from approximately $ 2,200.00 to $ 3,300.00 each. Software for each unit will be approximately $ 400.00 and will include Adobe Reader, Microsoft Office Small Business (this includes Outlook, Excel, Word and PowerPoint). A volume discount will be negotiated as a part of the purchase. Three other organizations were contacted for information on their laptop policies; only the Town of Taber responded - all units have been turned back into the Town by Councillors. Lack of support. • Options: 1. The County purchases one model and distributes to Council, CAO, Recording Secretary and Council Chamber (the existing laptop is encountering issues and it cannot be repaired) as a minimum. Treat laptops the same as the faxes, prorated buy out if council members do not serve four years. Pros: volume discounts, easier to train everyone on the same model, problems can be rectified easier if all units are the same. Cons: users take what they get. 2. The County provides a lump sum payment to Council members so they can buy what they like. CAO, Recording Secretary and Council Chamber units are purchased by County. Pros: Individuals purchase laptops which they like. Cons: makes training and programming issue resolution more difficult, volume discounts not necessarily available. 3. The County leases laptops for Council members or provides a monthly allowance to Council for units they purchase themselves. Pros: County up fronts less money. Cons: makes training and programming issue resolution more difficult, volume discounts not necessarily available. 4. The County does not move to paperless agenda format. Pros: status quo. Cons: Efficiencies in agenda preparation and distribution are not gained. • Recommendation: That Council approves Option No. I for laptop purchases for Elected Officials, CAO, Recording Secretary, and Council Chamber. avima Hender n Director of Financial Services 44 0 Council Agenda Item #6(i) TO: Gene Kiviaho Reeve Hoppins Members of Council From: Lavinia Henderson Date: April 12, 2005 Issue: Tax Payment Incentives, Penalties and Minimum Levy Background: Council received information concerning tax prepayment programs, tax penalty levies and tax installment programs September 23, 2004. Included in that information were draft by-laws and survey results. Discussion: Tax penalty procedures can be modified in an effort to encourage rate payers to pay arrears in a prompter fashion. October 31 and November 30 are the current deadlines. There is no benefit to the ratepayer to pay sooner than the following October if they miss the November deadline. A monthly penalty rate of 1% on arrears commencing October 31, 2005 should improve arrear payments. The current tax penalty could remain at 5% with an earlier due date to improve cash flows. Two incentive programs can be run by the County. A TIPP program (Tax Installment Payment Plan) is the most commonly run program by the surveyed municipalities. The TPP program (Tax Prepayment Plan) is less common and appears to be divided between two versions - an interest version, the other a discount plan. The County charges a minimum tax of $25.00 on parcels where the total tax rate application against the assessment does not raise at least $25.00. This has been in place since 1996. Few municipalities had a minimum tax. The range was $ 10.00 to $ 38.00. This will be the 10th year of the minimum tax and a slight adjustment would seem appropriate. Financial Implications: Tax Discounts or interest would be an expense to the budget. Assuming 2% tax increases, all payments in January and five years to have 30% of the farm and residential properties on an incentive plan the expense side of the budget would have to be adjusted with estimates as follows: Year Prepay Growth Tax Amount Est. Prepay Est. Expense 2005 5% 3,700,000 185 000 7 400 2006 10% 3,774,000 377,400 15,096 2007 20% 4,149,480 829,896 33,196 2008 25% 4,232,469 1,058,117 42,325 2009 30% 4,317,118 1,295,135 51,805 A prepayment plan will also increase interest received on GIC's which do not have to be cashed in during the first three months of the year based on historical spending history. 45 0 r A TIPPS program will be more labor intensive for the County to start but once set up in an electronic format would probably be more beneficial to those ratepayers who budget tightly than a prepayment plan. Recommendation: a) That Council approves an increase in the minimum tax from $ 25.00 to $ 27.50 commencing with the 2005 Tax Rate By-Law. b) That Council approves Administration to prepare a new tax penalty by-law effective for the 2005 tax year where the due date for: i) current taxes is moved from October 31 to September 30 with outstanding current taxes being penalized at 5% on October 1; and ii) arrears would remain October 31, but the penalty rate would be changed from 5% on November 1 and December I to 1 % on the first of each month commencing November 1. c) That Council postpones consideration of a Tax Installment Payment Program and a Tax Prepayment Program for the 2006 tax year until July, 2005. avima Henderson Director, Financial Services S 46 0 I . . • TO: Gene Kiviaho Reeve Woods Members of Council From: C. Frank Grills A.M.A.A. County Assessor Date: April 4, 2005 Council Agenda Item #7(a) Issue: Cancellation of Grant in Lieu on Roll # 4243000 Background: This is a 4 acre account in NE-34-33-22-W4. The account was created many years ago for a provincial cultivation lease. The balance of the quarter is a provincial grazing lease. The 4 acres currently is not part of any lease and has been vacant provincial land for a number of years. It appears that the cultivation lease was in effect from 1987 to 1998 per the tax detail. There was a break in the tax detail for 1999 to 2001 inclusive, the account was taxed (no documentation) once again in 2002, 2003 and 2004 the total outstanding tax/grant with penalties for three years is $91.38. The province will pay grant in lieu on properties that are used for residential, commercial or farm purposes, provided the appropriate lease states that the lease includes taxes. The province will not pay grant on park lands or lands that deem to be vacant with no lease in place. Recommendation: Council cancels the tax/grant and penalties total of $91.38. Frank Grills, Assessor 48 TO: Gene Kiviaho Reeve Woods Members of Council FROM: Bruce Sommerville DATE: March 31, 2005 Council Agenda Item #7(b) SUBJECT: Formation of the Red Deer River Watershed Alliance • Issue Invitation to join the initiative to establish the Red Deer River Watershed Alliance (RDRWA) Background In reference to Alberta's "Water for Life Strategy", the provincial government recognizes that partnerships will be crucial, to best manage the province's watersheds and water resources. In response, a number of individuals from throughout the Red Deer River Watershed, representing a broad spectrum of interest, started the framework to formulate the RDRWA (see attachment) Russ and I attended an information session March 3, 2005 in Drumheller. Discussion The RDRWA initiative would be an extension of Kneehill County's ASB initiative, started in 1999 with the formation of the Kneehill Watershed Advisory Council in partnership with the Alberta Environmental Sustainable Agriculture program. Joining the alliance would result in a broader consensus of watershed management through education, awareness and practice change. Financial Implications There are no immediate financial implications. Future financial commitment may be required from the membership for operational expenses, such as manpower and promotional materials. Recommendation That Council approve the County joining the RDRWA and appoint a representative to this association to carry forward our interest. Bruce Sommerville, Agricultural Fieldman L` 49 [7 r- 0 0 ">tTY Fell ^" f RED DEER RIVER WATERSHED ..f le -t{fitldi .?lrilCt3TIP1Ut'SJ 41:4/Yu fit larm7ilg tlic RI' uYK To: Gene Council Agenda Item #7© Kiviaho Reeve Woods Council From: Barb Long Date: April 5, 2005 Issue: Subscription/Advertising Contract Background: The three year contract with Capital Printers expired on April 1, 2005. This contract was based on a price of $5.50 per unit, per year, to all County residents within the province of Alberta, along with an annual fee of $2,000.00 plus applicable GST to cover all display advertising, news releases, printing of Council minutes and Council reports. Discussion: On April 5, 2005 a letter was received from Tim Shearlaw, President of Capital Printers Ltd., offering to renew a three year contract renewal of $6.00 per unit, per year to all County ratepayers within the Province of Alberta, and an annual fee of $2,000.00, plus applicable GST, for the same services offered previously. (Letter has been attached for your information). This contract does not cover any classified advertising. Capital Printers also provides coverage, through a contract basis, to all the towns and villages within the municipality except for Three Hills. 99% of Three Hills residents subscribe to • the Three Hills Capital. Financial Implications: The three year contract (April 1/2002 - March 31, 2005) cost $44,896.12 (based on $5.50 per unit for a total of 2174 subscriptions). Based on the same subscription numbers, an increase to $6.00 per unit would result in an increase of approximately $1,087.00. Recommendation: Council decision GYVE' Barb Long Executive As istant • 51 F PENDING BUSINESS ITEMS FROM 2002 - March 22, 2005 Mountain View Emergency Service (56-02) - Sept 24/02 - Gene and Greg will meet with Mountain View County to discuss this outstanding item. Meeting with CAO first part of March 2005. Mutual Aid Agreement (52-02) - Oct 8/02 - Mountain View and Wheatland County still pending. Feb 05 KAS looking into Mountain View agreement, Feb 2/05 Wheatland County looking into agreement. Water Policy (16-02) Equity Water - The Water Policy is on hold until current developments have been resolved. Water Policy: A policy to encompass the costs of lowering any water lines will be presented to Council at April 2005 Council Meeting. PENDING BUSINESS ITEMS FROM 2003 - March 22, 2005 Fire Agreements (73-03) Fire Agreement with Three Hills still pending. In March 2005 Acme, Carbon, and Linden signed master fire agreement. Greg and Gene to meet with Trochu within the next two weeks. • Foreign Animal Disease & Mass Livestock Mortality Disposal (including BSE) (94- 03) - July 22/03 Bruce Sommerville, Jeremy Fenton, developing contingency plans for the County. Greg, Jeremy, & Bruce will prepare a report on plans in case of disease outbreak to Council in May 2005. Donation Policy (126-03) - Sept 9/03 Youth Sponsorship & Promotional Items Policies received by Council at March 22/05 Council meeting. On April 12th agenda for approval Recycling Policy (136-03) Sept 23/03 Discussed at March 23r Committee of the Whole meeting. Councillor Holsworth presented terms of reference of a Waste & Recycling Study to Regional Partnership Initiative Committee for consideration. Committee has taken no further action. Waste & Recycling under discussion by the Community & Cultural Summit. Equity Line - Water Agreement K.C/Three Hills (150-03) See Item #16-02. Kneehill County User meeting April 14 7:00 p.m. provincial building. • 1 r PENDING BUSINESS ITEMS FROM 2004 - March 22, 2005 Bylaw Enforcement Officer (#6-04) - Jan 13/04 Currently on a monthly basis -2005 budget approved to hire as a permanent employee. March 05 advertising for position Huxley Property for Sale (#20-04) - Feb 10/04 • Tax forfeiture properties were advertised for sale. May 25/04 Council refused only offer as too low. Administration to look at a way of marketing to get the market value for the property. Feb/05 Advertised in the Capital and on website. Report to Council April 12/05. Kneehill County Water Strategy (#52-04) - May 11/04 Ongoing - Jan 25` C.M. John VanDoesburg presented draft funding package for Council consideration. Issues being addressed (Three Hills Water West) Linden North Water Service Area (#53-04) - May 25/04 Jan 25/04 Council approved proceeding with Phase One of the Linden North Water Service Area. Letters sent to Linden North Phase 1 & 2 residents giving information on the waterline. Items for discussion on-going, presented at upcoming Council meetings. Agreement signing Sunnyslope Hall on March 7th - Stantec updated at March 8th C.M. March 22nd some funding decisions made. Ongoing. Recreation Areas/Parks (#82-04) - Sept 14/04 40 Long term plan requested. Included in 2005 Draft Budget. Will be further developed and presented to Council using the assigned budget dollars. Approach Policy (#83-04) - Sept 14/04 On April 12` Council agenda. Tax Payment Incentives Policy (#84a-04) On April 12` Council agenda. Community Grants Procedure Change (#85-04) Tabled until after the February 4` grant funding deadline - Requested changes to be presented at June 14`h Council Meeting Community & Cultural Services Summit (#86-04) - Oct 12/04 Nov 13` First meeting with Council and CAO's from urban centres and the County. Feb IS` & 2nd follow up meetings with facilitator Gord McIntosh. Working committee of CAO's established, and Steering Committee comprised of Elected Officials. List of 12 • possible issues for sharing. Working committee meetings scheduled March 17`h and 29th , at County Office 9:00 a.m. until 11:00 a.m. Councillor Policies (#89-04) - Oct 26/04 Council approved amendments. Policy book needs to be updated and circulated. EnCana Corporation Texas Gate Request (#93-04) - Oct 26/04 Council declined request to install Texas Gates and referred Policy #13-29 for review, and a recommendation made to Council. Texas Gate policy on April 12th Council agenda Partnering Options of Water Reservoirs (#95-04) - Oct 26/04 Council requested options and possibilities of partnering with urban centres for the building and shared use of water reservoirs. Under review with water strategy. Laptop Purchase Policy (#99-04) - Nov 9/04 Council requested further information on purchase options & recommended policy. On Council agenda for April 12, 2005 i • a i • C. 0 NCO U) C O .1 w C d) 06 NaU m co -0 70 -a E - y ; a U U J Q QQ 0 0 O N c0 0 V C 0) O 01 'D C) 00 d p R C C cE O Q a) LL ?`, 0) m C) c0 a d C) O C) LL U) = O 0 co y' C cu w 0) a) 1w 0) 14 c: Q 0 y V C: ca d N y y '?' V w w0 N cn CL to C a) ' C En L avi c co ca C co -a rz 40 L M d w a i a Q Q) C Y vZ C i 3N C a)tU (D04 ?-p 0 > C a? D) ,? N ? ?. 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