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2005-01-25 Council Minutes
January 25, 2005 Council Meeting Agenda Presentations: 9:30 a.m. John Van Doesburg - Water Funding Strategy 1) Meeting Called to Order 2) Adoption of Agenda 3) Approval of January 11, 2005 Regular Council Meeting minutes .............Page 3 4) Financial Reports .....................................................................Page 11 5) Accounts Payable .....................................................................Page 12 6) Old Business a) FCM's 68th Annual Conference .............................................Page 15 Recommendation: That Council send representatives to the 2005 FCM Convention in St. John's June 3-6. b) Community & Cultural Services - Report and Recommendations by Gord McIntosh ..............................................................Page 16 • Recommendation: Council discussion c) Funding Strategy for Kneehill County Regional Water Project.........Page 24 Recommendation: Council discussion d) Linden North Water Service Area (Phase One of Three Hills West Water Project) ...........................................................Page 42 Recommendation: That Council receive this report e) a) Guedo Road Upgrade .......................................................Page 44 Recommendation: 1) That Council approve the upgrade of the subject access road, and a variance of Policy #5-13 from the required "Major Local Road" standards to the "Minor Local Road" standards. 2) That Council agree to provide a maximum of $2,437.00 towards the proposed upgrade. 3) That Council agree to pay, at the sole expense of the County, the upgrade of that length of Township Road 29-0 located between Range Road 21-0 and Range Road 21-1, with work to be completed as soon as possible. 7. New Business a) Appointment of Alternate Council Representative to MPC ..............Page 46 Recommendation: 1) That Council select an alternate member for the MPC. 2) That Council approve a resolution authorizing the addition of that individual to the MPC as an alternate member. b) Request to set Public Hearing Date ..........................................Page 47 Recommendation: That Council schedule this Hearing for 10:00 a.m, February 22, 2005. c) Bylaw #1483 Appointment of Director of Disaster Services .............Page 48 Recommendation: That Council give first reading to Bylaw # 1501, this being a bylaw to amend Section (5) Subsection (c) of Bylaw #1483 8) Correspondence Report 9) Business Pending & Summary Report 10) Council and Committee Reports 11) Business Arising from Council and Committee Reports 12) In Camera a) Legal Issues i) KRWSC - Water Supply Agreement ii) Kneehill County/Three Hills Equity Water Issue iii) Three Hills/Kneehill County Fire Agreement 13) Adjournment • 2 KNEEHILL COUNTY COUNCIL MEETING MINUTES January 25, 2005 r PRESENT MINUTES OF THE JANUARY 25, 2005 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 4 Division No. 5 Division No. 1 Division No. 3 Division No. 6 Division No. 7 Murray Woods, Reeve Vern Crawford, Deputy Reeve Brian Holsworth, Councillor Jerry Wittstock, Councillor Ken Hoppins, Councillor Ken Knievel, Councillor • CALL TO ORDER ABSENT Division No. 2 Carol Calhoun, Councillor ADMINISTRATION PRESENT: CAO Operations Director Assessor EMS Coordinator Planner Municipal Intern Accounts Payable Clerk Gene Kiviaho Rob Mayhew Frank Grills Greg Harsch Jeremy Fenton Dan Proctor Darlene Campbell Recording Secretary Barb Long 1. Reeve Woods in the Chair: Reeve Woods called the meeting to order at 8:33 A.M. 2. Adoption of Agenda: AGENDA Additions to the Agenda: Under Committee Reports • Wheatland Surface Rights Association Under In Camera • Labour Issue Deletions to the Agenda: • Agenda Item #4 - Financial Statements 31/05 Councillor Hoppins moved approval of the agenda, as amended. CARRIED • MINUTES 3.Approval of the January 11, 2005 Council meeting minutes 32/05 Amendment: Under Committee Reports change Badlands Ambulance Service to Kneehill Ambulance Service Councillor Knievel moved approval of the January 11, 2005 Regular Council Meeting minutes, as amended. CARRIED FIN STATEMENTS 4. Financial Statements Deleted from the Agenda 5. Accounts Payable Reeve CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES January 25, 2005 ACCTS PAYABLE Councillor Wittstock moved approval of the accounts presented for 33/05 payment subject to review by the Finance Committee. CARRIED Note: Requested that in future requisitions and invoice payments be paid with separate cheques. Darlene Campbell left the meeting at 8:40 A.M. 0 OLD BUSINESS 6. Old Business FCM CONFEREN CE a) FCM's 68th Annual Conference (report attached and forming part of the minutes) Councillor Hoppins moved that Council approve sending two 34/05 delegates to the 2005 FCM Convention, in St. John's Newfoundland & Labrador, with the costs not to exceed $3,015.00 per delegate. 05 CARRIED Note: The selection of the two delegates to be placed on the February 8, 2005 Council Meeting agenda. COMM & CULT b) Community and Cultural Services Summit Meeting (report SRVCS MTG attached and forming part of the minutes) Council reviewed the recommendations of Gord McIntosh, facilitator for the November 10, 2004 Community and Cultural Services Summit meeting and the list of services provided by the County, in preparation for the February 1St & 2nd meetings with the urban municipalities. Added to the list of County provided services were: radio towers; fire & rescue vehicles; fire & rescue suppression; fire department facilities; parks Councillor Crawford moved that Council receive the Community and Cultural Services Summit Meeting report. 35/05 CARRIED Debi Moon and Mr. Bob Guedo entered the meeting at 8:55 A.M. c) Funding Strategy for Kneehill County Regional Water FUNDING STRATEGY Project Council decision to address this agenda item after the presentation • by John Van Doesburg. LINDEN NORTH WSA d) Linden North Water Service Area (Phase One of the Three Hills West Water Project) - report attached and forming part of the minutes Council addressed the following specific areas needing immediate decisions with respect to the Linden North Water Service Area. Other items identified as needing Council direction to be presented at future Council meetings. Item 10 - Descriptive easement and land costs 36/05 Councillor Hoppins moved that Kneehill County approach the installation of the water pipeline in the Linden North Water Service Project by using a $1.00 descriptive easement plus compensation for any crop damage as per Kneehill County Policy #13-18. CARRIED .f 2 Reeve CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES January 25, 2005 Councillor Holsworth moved further discussion of this agenda item 37/05 be tabled until later in the Council meeting. CARRIED Mr. John Van Doesburg entered the meeting at 9:15 A.M. • e) Guedo Road Upgrade (report attached and forming part of GUEDO RD the minutes) Councillor Holsworth moved the following: 1) That Council approve the upgrade of the subject access road, 38/05 and a variance of Policy #5-13 from the required "Major Local Road" standards to the "Minor Local Road" standards. 2) That Council agree to provide a maximum of $2,437.00 towards the proposed upgrade. 3) That Council agree to pay, at the sole expense of the County, the upgrade of that length of Township Road 29-0 located between Range Road 21-0 and Range Road 21-1, with the work to be completed as soon as possible. CARRIED Mr. Guedo left the meeting at 9:30 A.M. The meeting recessed from 9:30 until 9:40 A.M. 7. New Business MPC REP a) Appointment of Alternate Council Representative to the Municipal Planning Commission (MPC) - report attached and forming part of the minutes 39/05 Councillor Wittstock moved that Councillor Crawford be named as an alternate Council member for the Municipal Planning Commission. CARRIED P.H. DATE b) Request to Set Public Hearing Date - Redesignation from SORRENSON Agricultural Conservation to Agricultural District ( N.E. 32- 29-25-W4) - report attached and forming part of the minutes 40/05 Councillor Holsworth moved that Council schedule this Hearing for 10:00 a.m., February 22, 2005. CARRIED BYLAW 1501 {?ttl?N??NCo rj)opbl? 44 59106 ?cg $?° 41/05 c) Bylaw #1501- Appointment of Director of Disaster Services (report attached and forming part of the minutes) Councillor ns moved first reading to Bylaw #1501, this being a bylaw d' mend Bylaw #1483 Section (5) Subsection (5) to read that the Emergency Management Services Coordinator will assume the position of the Regional Director of Emergency Services and the CAO of the Kneehill County will assume the position of the Regional Deputy Director of Emergency Services. CARRIED Further readings of this Bylaw scheduled for the February 8th Council meeting. RURAL H2O FUNDING Presentation: John Van Doesburg - Rural Water Funding STRATEGY Strategy 3 ?yGt ??7 Reeve CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES January 25, 2005 The following items were addressed in Mr. Van Doesburg's presentation: 1) Grant application information & checklist 2) Grant Application process 3) Funding roles 4) Funding target groups 5) Potential partnerships Further discussions will be held at future Council meetings. Mr. Van Doesburg advised he would take the input he had received from Council and make the appropriate changes to the draft Rural Water Funding Strategy document. The meeting adjourned for lunch from 11:35 a.m. until 1:00 p.m. 6. Old Business - Continued RUAL H2O FUNDING c) Funding Strategy for Kneehill County Regional Water OPTIONS Project Administration was directed to provide different funding options for Council consideration at the February 8, 2005 Council meeting. d) Linden North Water Services Area (report attached and LINDEN NORTH forming part of the minutes) • WSA Council addressed the balance of items needing immediate decisions in order to proceed with the Linden North Water Service Project, tabled from earlier in the meeting. The balance of items noted in this report will be handled at the upcoming Council meetings in February and March 2005. WSA BOUNDARIES Item #21 - Project Boundaries Councillor Crawford moved that Council approve proceeding with 42/05 Phase One of the Linden North Water Service Area Project, as per Figure No. 3.2 of the December 2004 Stantec Consulting Ltd. Design Brief. CARRIED WSA LETTERS Item #24 - Public Communications Protocol Council directed Administration to draft a letter to all residents within Phase One of the Linden North Water Services Area, advising the County is proceeding with this project, with this letter to be approved by the Reeve prior to distribution. WSA LAND Item # 30 - Right of Ways EASEMENTS Council confirmed the water lines to be constructed on private 43/05 lands using descriptive easements, but in sensitive areas may be placed in the County road allowances, as per County Policy #14-9 100% USERS Councillor Crawford moved that the Linden North Water Service 44/05 pipeline be constructed to provide water to all residences adjacent to the pipeline. CARRIED IN CAMERA Councillor Wittstock moved the meeting go in camera to discuss 45/05 the legal and labour issues. CARRIED Time: 1:45 p.m. IN SESSION Councillor Knievel moved the meeting back *14 session. 4 A, - ?/ Reeve CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES January 25, 2005 46/05 CARRIED Time: 3:00 p.m. CORR REPORT 8. Correspondence Report (attached and forming part of the minutes) Administration was requested to provide further information on the following correspondence items: ¦ 19-Jan -05 Canada Customs & Revenue correspondence re: GST ¦ 18-Jan-05 Stantec Consulting correspondence re: Telus invoice ¦ 18-Jan-05 Alberta Municipal Affairs correspondence re: Municipal Sponsorship Program Emergency Management Training Councillor Crawford moved that Council receive the 47/05 Correspondence Report. CARRIED 9. Business Pending & Summary Report (attached and forming part of the minutes) BUS REPORT Councillor Knievel moved that Council receive the • 48/05 Business Summary Report. CARRIED COUNCIL REPTS 10. Council and Committee Reports ASB REPORT ASB - verbal report of January 19t meeting by Councillor Knievel me-Ao?n` $?I? • Next meeting Wednesday, February 16th, and following GJ? I ti FC • that every fourth Wednesday of the month Requested Council submit names of farmers to participate in Needs Assessment project • Update on 60th ASB Anniversary - April ,'16, 2005. LETTER OF SUPPORT Wheatland Surface Rights Group - verbal report by Councillor Hoppins Councillor Hoppins moved that Kneehill County send a letter of 49/05 support to the Wheatland Surface Rights Action Group, supporting them in their February presentation to the Standing Policy Committee requesting a provincial review of the Surface Rights Act, with copies to Minister Olberg and MLA Richard Marz. CARRIED DRUM SOLID WASTE Drumheller & District Solid Waste Meeting - verbal report by Councillor Holsworth CAAMD&C CAAMD&C Director's Meeting - verbal report by Councillor Hoppins Curling Bonspiel -Administration was directed to register a team for the February 11th, 2005 bonspiel in Hanna Zone Meeting - March 18, 2005 at the Lincoln Memorial Hall. Executive - Chair Shirley Reinhardt, Wheatland County, Secretary, Jennifer Deak, CAO Wheatland County ISL PROVIDERS Internet Service Provider Presentations Councillor Crawford was requested to represent Kneehill County at the Friday, January 28th meeting at Knee ' County to hear 5 Reeve CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES January 25, 2005 presentations from Wild Rose Networks and Platinum Communications regarding the provision of high speed internet. Councillor Holsworth moved that Council receive the Council and 50/05 Committee reports, as presented. CARRIED • BUS ARISING 11. Business Arising from Council and Committee Reports There was no business arising from the Council and Committee Reports 12. In Camera Items IN CAMERA Kneehill County/Three Hills Equity Water Issue EQUITY H2O ISSUE Councillor Holsworth moved Reeve Woods respond to the Town 51/05 of Three Hills January 25th correspondence regarding water agreement discussions. CARRIED 3 HILLS FIRE Three Hills/Kneehill Coun Fire Agreement AGREEMENT Councillor Hoppins moved Reeve Woods respond to the Town of 52/05 Three Hills January 14th correspondence regarding the Fire • Agreement, advising it has been referred to Administration. CARRIED 53/05 13. Adjournment ADJOURNMENT Councillor Wittstock moved the meeting be adjourned at 3:25 p.m. CARRIED 6 Reeve CAO l? J VN- a• A v? To: Reeve Woods Council Agenda Item #6(a) Members of Council From: Gene Kiviaho, CAO Date: January 19, 2005 is Issue Federation of Canadian Municipalities (FCM) Convention. Background The 2005 Convention will be held St. John's NF June 3-6. Council requested estimated costs to attend the convention along with approximately 2,500 other delegates. For information purposes future FCM Conventions will be held as follows: June 3 - June 6, 2005 St. John's, NF June 2 - June 5, 2006 Montreal, QC June 1 - June 4, 2007 Calgary, AB May 30 - June 2, 2008 Quebec, QC June 5 - June 8, 2009 Whistler, BC June 4 - June 7, 2010 Toronto, ON Discussion A breakdown of the primary cost is as follows: • Registration: $545 (after March 1 $655) • Return Airfare $920 (Calgary - St. John's) • Accommodation $400-$830 (not including tax) • Per Diem $720 4 days@ @180) Total $2585 - $3015 The above cost assumes an early registration and does not include applicable taxes or incidentals. Actual accommodation costs will depend on where the convention committee locates convention registrants. This is a unique opportunity for County Council to attend a national convention and network with other municipal leaders from across Canada. I strongly encourage Council to consider attending this important municipal convention. is Recommendation That Council send representatives to the 2005 FCM Convention in St. John's June 3-6. (?V, ?L"- Gen iviaho Chie dministrative Officer C 12 Council Agenda Item # 6(b) Community & Cultural Services Summit - Facilitator's Report and Recommendations To: Gene Kiviaho, CAO Kneehill County DRAFT November 13, 2004 • From: Gordon McIntosh Subject: COMMUNITY & CULTURAL SERVICES SUMMIT The following Community & Cultural Services Summit highlights have been prepared to facilitate follow up actions to pursue regional cooperation opportunities: 1. Recommendations - suggested actions for consideration by each Council; 2. Protocol - preliminary principles to guide regional relation efforts; 3. Regional Strategy - process to pursue regional cooperation targets; and 4. Regional Relations Workshop - next step to get to action. The Community and Cultural Services Summit (November 10, 2004) was hosted by Kneehill County and attended by thirty-five elected officials as well as Chief Administrative Officers (CAO) from each of the local governments in Kneehill County. The purpose of the Summit was to establish a shared interest to pursue opportunities to • maximize regional cooperation. The group agreed to the following specific aims: • Develop principles to guide regional cooperation discussions and actions; • Identify potential areas of interest for cooperation; and • Discuss a process to pursue specific regional cooperation opportunities; and • Next steps to follow up on the Summit. 1. FOLLOW-UP ACTIONS & RECOMMENDATIONS The key follow up actions to the Summit are that: 1. The Kneehill County CAO distribute the Summit Report by November 18th; 2. Each Mayor/CAO present this Report to their respective Councils by Nov. 26th; 3. Each Council designate its member by November 26th to the Steering Committee; 4. The Kneehill County CAO convene a Steering Committee meeting by Dec. 3rd y- 5. The Steering Committee confirms the Shared Services Workshop logistics. 0 The key recommendations for each Council are: 6. That Council endorse the Regional Cooperation effort by: • Appointing a member to the Steering Committee; • Preparing an inventory of services; • Agreeing to participate in a Shared Services Workshop in early 2005. • 13 2. PROTOCOL The participants identified the following parameters to guide regional cooperation efforts: • MERITS Some reasons to pursue regional cooperation include: • Save money on current and future expenditures; • Enhance or maintain service levels that are currently provided; • Provide a new service in response to community needs; • Maximize the of service delivery efficiency; • Avoid duplication of effort; • Lobby for or access external resources not otherwise available to a single party; • Generate new revenue sources; and • Leverage local resources to deal with priority needs of communities. PITFALLS Some things to look out for and manage in pursuing regional cooperation include: • • Accommodating different community goals while pursuing regional interests; • Diversity of resource capacity of each jurisdiction; • Fear by a local government of losing control over it agenda or assets; • Clash of personalities by not focusing on issues and opportunities; and • Power struggles to protect local rather than common regional interests. PRINCIPLES Some principles to guide how regional cooperation is pursued include: • To pursue a relationship based on trust such that issues arising will be dealt with in a timely manner by focusing on the issue rather than the individuals involved; • To seek areas of mutual interest for the sharing of information and possible collaboration by facilitating regular avenues of communication; • To respect respective jurisdictional interests by acknowledging that not all parities are required, nor may be interested in each regional cooperation initiative; • • To be willing to listen and compromise to more effectively deal with issues that across jurisdictional boundaries; • Pursuing regionally shared interests while respecting the different needs of each community; • Commitment to open communications to ensure effective consultation in areas of overlapping jurisdiction; and • Ensuring opportunities for dialogue to encourage understanding, cooperation and problem solving; and • 14 SUCCESS INDICATORS Some criteria to evaluate progress in maximizing regional cooperation include: • Regularly scheduled meetings to meet and discuss ideas and issues; • Citizen awareness and satisfaction of regional cooperation efforts • External recognition as a leader in positive regional relations • Measurable improvements in service levels and scope; • Fair sharing of resources and risk for regional projects; • Articulation of shared goals and regional cooperation efforts; • Observable efficiencies resulting form sharing resources; • Less negative incidents between jurisdictions; • Documentation of agreements to regional cooperation projects; These elements could be incorporated into a regional cooperation protocol - an overarching agreement to guide specific regional cooperation efforts. This agreement would contain clauses related to agreement responsibilities, communication and conflict resolution. It was agreed that this could be one area of focus for the proposed Shared Services Workshop. 3. REGIONAL STRATEGY The group acknowledged that a strategic approach was required to identify and pursue specific areas for regional cooperation. It would be problematic to pursue ad hoc opportunities without an overall strategic framework. At the same time, there was a reluctance to conduct a comprehensive study without some specific targets in mind. The group felt that a strategic assessment was required to short list ideal candidates for further study. The facilitator presented a shared services review process as follows (see Display 1) to provide a road map of the steps required to identify, assess and pursue regional cooperation efforts: A. SERVICES INVENTORY i. Identify a list of all major services provided within the region. ii. Sort services into external and internal categories. B. SHARED SERVICE CRITERIA & AREAS OF INTEREST i. Develop criteria to assess the regional cooperation potential of each service. ii. Apply the criteria to each service and rank their suitability as `areas of interest'. iii. Create a short list of areas of interest for further review. C. SHARED SERVICE OPTONS & TARGETS i. Link specific activities within each area of interest to shared service options ii. Assess the feasibility of each service option with the `reality check' criteria iii. Short list best candidates as `shared service targets'. D. SHARED SERVICE STRATEGY i. Develop action plan details to implement shared service targets. ii. Obtain approvals to proceed with the `Shared Service Strategy' • 15 SHARED SERVICES REVIEW MODEL E SERVICES INVENTORY SHARED SERVICE CRITERIA J E HIGH POTENTIAL SHARED SERVICE TARGETS AVERAGE POTENTIAL (LOW POTENTIAL STATUS QUO IMMEDIATE - CONSULT COOPERATE SHORT TERM LONGER STRATEGY TERM COORDINATE COLLABORATE © 2004 LGL INSTITUTE-CANADA 0 16 4. SHARED SERVICES WORKSHOP The group conducted an initial scan of possible areas of interest for shared services. They identified the following services: Bylaw Enforcement Recreation, Arts & Cultural Services • Emergency Services Land Use Planning Social Services Fire Investigation Training & Development Recycling Equipment Maintenance Garbage Collection & Disposal Shared Equipment Weed & Pest Control The list is neither exhaustive nor conclusive. The exercise highlighted that there are many ideas for cooperative efforts but that strategic efforts to implement ideas would require more understanding of the services and analysis of shared service options. It was agreed that a more intensive workshop (evening and day suggested) should be held to conduct a shared services review process with the following aims in mind: • Development of an action plan for areas that can be immediately acted upon; • • Identification of high potential areas that require further analysis; • Initiation of an ongoing a Regional Shared Service Work Program; and • Draft of a regional cooperation protocol. The Shared Services Workshop is to be organized by a Steering Committee comprised of one representative from each jurisdiction. It is responsible for the logistics of organizing the session only - required preparation, venue logistics and session activities. It was felt that the workshop should be held after new Councillors had reviewed the scope of services in their jurisdiction through the budget process - late January or February. It was acknowledged that resources from each jurisdiction may be required to assess and pursue specific regional cooperation opportunities. The workshop itself would require each jurisdiction through its CAO to help with logistics, inventory preparation and communications. It was felt that one person should be designated as the Coordinator. • • 17 LIST OF COUNTY SERVICES CURRENT Agricultural Services • Pest Control • Equipment rentals • Weed Control • Weed Inspections • Water & Soil Conservation • Pesticide Storage Assessment Services • Assessment Weed Inspections • Water & Soil Conservation • Pesticide Storage • Inspections Corporate Services • ByLaw Enforcement • IT • Licensing • Mapping • Records Management Emergency Services Management • Safety Codes inspections • Fire Inspections • Fire Investigations • Fire training • Regional Disaster Master Plan Financial Services • Accounts Payable • Accounts Receivable • Finance • Investments • • Payroll • Taxation • Water billing Operations Services • Bridge Inspection • Bridge construction • Cemetery maintenance • Cemetery plot sales • Environmental compliance • Lagoon construction & maintenance • Oilfield activities • Park and Campground maintenance • • Remediation and reclamation Road construction • Road dust control • Road maintenance • Utility Services • Water (Hamlet & Regional) • Waste Water (Hamlets • Water testing PENDING ByLaw Enforcement GPS/GIS 18 0 • 0 • • Water meter reading • Waterline inspections Planning & Development Services • Development permits • Land Use applications • Safety codes permits • Subdivision approvals • Zoning & rezoning 19 Council Agenda Item #6(c) Funding Strategy for Kneehill County Water Project - John Vandoesburg - 18 pages • • 9 20 Council Agenda Item # 6(d) To: Reeve Woods Members of Council From: Gene Kiviaho, CAO Date: January 20, 2005 Issue R i d equ re Council decisions with respect to the Linden North Water Service Area Background The Linden North Water Service Area Project is progressing and there are a number of areas that require Council decisions. Discussion The following list highlights the scope of decisions for Council and is not intended to be all inclusive but rather directional in nature. It is important that Council progress through the list in an orderly manner and focus on the key decision areas. The denoted areas are marked for Council consideration at the January 25 Council meeting. Specific items will be presented for Council consideration at future meetings. Items for Decision Januar y 25 Council Meeting 1) Alignment (ie: Sunnyslope Hall) • 2) Bulk stations (fire hydrants) 3) Capacity discussions (Rocky View) 4) CFO philosophy (people, livestock, irrigation) 5) Connection ByLaw 6) Connection Fees - immediate 7) Connection fees - late 8) Crossing Agreements 9) Commercial/industrial 10) Descriptive easement and land costs X • Easement vs land purchase 11) Diversion permit 12) Funding model (ratepayer, portion) 13) Funding Options 14) Funding Timelines (taxes, monthly, up front, MR dedication) 15) Funding Strategy (contacts, package) 16) Flow (full) 17) KRWSC Supply Agreement 18) License (operation/construction) 19) Maintenance 20) Multiple residences 21) Project Boundaries (Phase 1 - Phase 2) X 22) Operation 23) Pumps 24) Public Communications Protocol X • County communications • Stantec communications 25) Regional expansion (north - Mt. View) • 26) Regional Water Utility Commission 27) Resident connection period IS) Resident connection period -2-9) Reservoirs (location, numbers) o1g 30) Riser fees 3o 34) ROW'S X 31 32') Utility Rate Model 38 3a-33j Water Conservation Policy 3 3 34) Water Rate Bylaw ,34 35) WSA" (one price or separate prices) 3 S 36? Water Service Strategy Committee function Recommendation That Council receive .the report ? Gen 'viaho Chie dministrative Officer • 39 Council Agenda Item #6(e) To: Reeve and Members of Council From: Planning and Development Date: January 25, 2005 Issue Request for road upgrade. Background On December 14, 2004, Staff recommended to Council that the County pay for the upgrade of a .6 km. (.4 mi.) stretch of Range Road 21-1, in accordance with County Policy #5-13. As mentioned in the original report, an upgrade from a dirt surface to a gravel blade-grade, of the aforementioned road, is required, as per County policy, in order to accommodate a proposed residential development, which is to be located on the NE quarter of section 35, 28, 21, W4. Council was also informed that an upgrade to "Minor Local Road" standards, as opposed to "Major Local Road", was appropriate considering the amount of traffic. According to Policy #5-13, the County is to pay for 50% of the cost of an upgrade (not to exceed $15,000.00), where an upgrade is required to accommodate a proposed residential development. The developer is required to pay the remainder. The cost estimate provided by the Developer, in this instance, was $4,875.00. The County, therefore, following policy, is to pay $2,437.00, if Council agrees with the upgrade and the cost estimate. • At the December 14 meeting, no issues, of any significance, relating to the S, Y g g upgrade, or the proposed development, were presented by Staff. However; Council expressed concerns both with the cost estimate provided, as well as the physical condition of Township Road 29-0 between Range Road 21-0 and the subject road. Council tabled the issue and requested that Staff: 1. Review the cost quote ($4,875.00) provided by the Developer. 2. Review, and comment on, the physical condition of that length of Township Road 29- 0 between Range Road 21-0 and Range Road 21-1. Discussion Having reconsidered the suitability of Township Road 29-0 (between Rge. Rd. 21-0 and Rge. Rd. 21-1), in terms of providing safe access to the proposed development, pending increased traffic volume and road deterioration, Operations Staff are of the opinion that the road is in need of repair before safe and reliable access can be guaranteed. The stretch of road in question was maintained in the past as a developed County road, as it used to provide access to an active residence. The County stopped maintaining the road after the residence was abandoned a few years ago. Since that time, the road has deteriorated in certain areas and the surface quality has diminished. Operations Staff estimate that a one mile stretch of Township Road 29-0 requires an upgrade at a cost of $12,000.00, and that it would be appropriate for the County to bare the cost entirely. Regarding the cost estimate of the subject access road, Operations Staff consider the cost estimate of $4,875.00 to be accurate and appropriate. As per policy, the Developer will be responsible for completing the work associated with the upgrade of the access road, and the County will monitor the construction, and final product, to ensure that it is developed to County standards. Financial Implications: • Upgrade of Township Road 29-0 between Range Road 21-0 and Range Road 21-1 = $12,000.00. • Upgrade of subject road = $2,437.00 (County's share). Recommendation: • That Council approve the upgrade of the subject access road, and a variance of Policy #5-13 from the required "Major Local Road" standards to the "Minor Local Road" standards. 40 • • • • • That Council agree to provide a maximum of $2,437.00 towards the proposed upgrade. • That Council agree to pay, at the sole expense of the County, the upgrade of that length of Township Road 29-0 located between Range Road 21-0 and Range Road 21-1, with work to be completed as soon as possible. Submitted by: and Development ?N't ob Mayhew Operations Director 41 Council Agenda Item # 7(a) To: Reeve and Members of Council From: Planning and Development Date: January 25, 2005 Issue Alternate member for the Municipal Planning Commission (MPC) Background At the October 2004 Organizational Meeting, Council approved, by resolution, the following individuals to act as the MPC: Chairperson: Carol Calhoun Council Member: Brian Holsworth Council Member: Jerry Wittstock Member at Large: Angus Park Discussion In the past, it has sometimes proven difficult to arrange a MPC meeting with at least three members present. Although Bylaw #1340, which authorized the establishment of the MPC, only requires 2 individuals to constitute a quorum, it is important, for voting and • discussion purposes, that at least three MPC members be present for every meeting. Establishing an alternate MPC member, who can fill a vacant chair, from time-to-time, would help ensure that MPC meetings can be predictably scheduled and sufficiently attended by commission members. Recommendation: • That Council select an alternate member for the MPC. • That Council approve a resolution authorizing the addition of that individual to the s 0 42 • • • • Council Agenda Item #7(b) To: Reeve and Members of Council From: Planning and Development Date: January 25, 2005 Issue Request to set Public Hearing date. Background An application has been submitted by Allcn Sorensen to redesignate the NE quarter of section 32, 29, 25, from Agricultural Conservation to Agricultural. The purpose of the redesignation is to accommodate a proposed subdivision, which will exceed 20 acres in size. Discussion Prior to holding a Public Hearing, the proposed amendment needs to be: 1. advertised in a local newspaper at least once a week for two consecutive weeks, as per Section 606 (2) (a) of the MGA. 2. circulated to adjacent landowners owners within a 1.5-mile radius of the subject property, as per County Policy 5-4. Recommendation That Council schdule this Hearing for 10:00 a.m, February 22, 2005. enton 43 Council Agenda Item #7(c) 9 Our Past Gives Us Our Identityl The Future Gives Us Our Purposel To: Murray Woods Members of Council From: Greg Harsch, ESMC Date: Jan.19, 2005 Issue Municipal Disaster (Emergency Management) Services Agency By-law • Background The current By-Law of Kneehill County rNo.1483 Section (5) Sub section (c) states the following, " that the Council Shall by resolution, on the recommendation of the Regional Emergency Planning Committee, appoint a Regional and a Regional Deputy Director of Emergency Management Services;" Discussion To eliminate the need to have resolutions of Council to appoint individuals to these positions, the Bylaw could be amended to reflect the appointment of the Emergency Management Services Coordinator as the Regional Director of Disaster Services and the CAO appointed as Deputy Director. Recommendation 1) That Council give first reading tc Bylaw # 1501 amending Section (5) Subsection (c) of Bylaw #1483 to read: "the Emergency Management Services Coordinator will assume the position of the Regional Director of Emergency Services and the CAO of the Kneehill County wild assume the position of the Regional Deputy Director of Emergency Management Services; " G gI4arsch, EMS Coordinator • 44 BYLAW NUMBER 1501 BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AMEND BYLAW 1483, WHICH ESTABLISHES A REGIONAL EMERGENCY MANAGEMENT SERVICES AGENCY UNDER THE DISASTER SERVICES ACT. WHEREAS the Council of Kneehill County) is responsible for the direction and control of its emergency response and is required under the Disaster Services Act, c.D-36, Revised Statutes of Alberta 1995, to appoint a Disaster Services Committee and to establish and maintain a Municipal Disaster Services Agency; NOW THEREFORE THE COUNCIL OF KNEEHILL COUNTY IN A REGULAR MEETING OF COUNCIL DULY ENACTS THE FOLLOWING: Section 5 (c) of Bylaw 1483 be amended to read: the Emergency Management Services Coordinator will assume the position of the Regional Director of Emergency Services and the CAO of the Kneehill County will assume the position of the Regional Deputy Director of Emergency Management Services; • The remainder of Bylaw 1483 and amendments thereto is hereby confirmed; COUNCILLOR moved first reading to this by-law 0 • 45