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HomeMy WebLinkAbout2024.10.22 Organizational Meeting MinutesDDDD 1. ORGANIZATIONAL MEETING AGENDA 'Njj COUNTY O i�U N TY Tuesday, October 22, 2024, 8:30 a.m. 1600 2nd Street NE Three Hills, AB TOM 2A0 httcs://www.youtube.com/5.kneehillcounty48 1. Adoption of the Organizational Meeting Agenda 2. Voting Procedures 3. Establish Municipal Office 4. Election of Reeve 5. Election of Deputy Reeve 6. Seating Arrangements in Council Chambers 2024 7. Regular Council Meeting Dates 2025 8. Committee of the Whole Meeting Dates 2025 9. Agricultural Service Board Meeting Dates 2025 10. Municipal Planning Commission Meeting Dates 2025 11. 2024/2025 Board and Committee Appointments 11.1 Agricultural Service Board 11.2 Agricultural Appeal Board 11.3 Soil Conservation Appeal Board 11.4 AQUA 7 Regional Water Commission 11.5 Regional Emergency Management Advisory Committee 11.6 Central Alberta Economic Partnership 11.7 Central Rural Municipalities of Alberta (Zone 2) Director Committee 11.8 Community Futures Wild Rose 11.9 Kneehill Medical Services Retention and Recruitment Committee 11.10 Police Advisory Committee 11.11 Drumheller & District Solid Waste Management Association 11.12 Kneehill Housing Corporation 11.13 Kneehill Regional Family & Community Support Services Board 11.14 Kneehill Regional Partnership 11.15 Marigold Library System 11.16 Municipal Planning Commission 11.17 Red Deer River Municipal Users Group 11.18 Subdivision and Development Appeal Board 11.19 Trochu Housing Corporation 11.20 Intermunicipal Collaboration Framework Committees 11.21 Intermunicipal Development Plan Committee 12. Adjournment Page 2 of 2 aneekill COUNTY Council Present Kneehill County Organizational Meeting of Council Minutes October 22, 2024, 8:30 a.m. 1600 2nd Street NE Three Hills, AB TOM 2A0 Faye McGhee, Councillor Debbie Penner, Councillor Jerry Wittstock, Councillor Carrie Fobes, Councillor (Video Conf Laura Lee Machell-Cunningham, Councillor Wade Christie, Councillor Kenneth King, Councillor Staff Present: Mike Haugen, Chief Administrative Officer Mike Ziehr, Director of Infrastructure Kevin Gannon, Director of Community Services Carolyn Van der Kuil, Legislative Services Manager Theresa Cochran, Director of Corporate Services (Video Conf) Ushba Khalid, Municipal Intern 1. Adoption of the Organizational Meeting Agenda Mike Haugen, Chief Administrative Officer, called the meeting to order at 8:30 a.m. Resolution: 317/2024 Moved by: Councillor McGhee That Council move to adopt the October 22nd, 2024, Organizational Meeting agenda as presented. CARRIED 2. Voting Procedures Resolution: 318/2024 Moved by: Councillor Christie That Council utilize the voting procedures of secret ballot when there is more than one nomination for position of Reeve and Deputy Reeve. CARRIED UNANIMOUSLY Initials October 22, 2024 Resolution: 319/2024 Moved by: Councillor Cunningham That all ballots be destroyed at the end of the meeting. CARRIED UNANIMOUSLY 3. Establish Municipal Office Resolution: 320/2024 Moved by: Councillor Wittstock That Council establish the municipal office at 1600 2ntl Street NE, Three Hills, AB. CARRIED UNANIMOUSLY 4. Election of Reeve Mike Haugen called for nominations for the office of Reeve for the 2024/2025. Councillor Wittstock nominated Councillor King for the office of Reeve for 2024/2025. Councillor King accepted the nomination. Councillor Cunningham nominated Councillor McGhee for the office of Reeve for 2024/2025. Councillor McGhee accepted the nomination. Mike Haugen asked two more times if there were any further nominations. Resolution: 321/2024 Moved by: Councillor Wittstock That Council declare nominations to cease. CARRIED UNANIMOUSLY A vote was taken by secret ballot. Councillor King was declared Reeve. Reeve King was administered the Oath of Office and assumed the position of Chair. 5. Election of Deputy Reeve The Reeve called for nominations for the position of Deputy Reeve for 2024/2025. Councillor Christie nominated Councillor McGhee for the office of Deputy Reeve for 2024/2025. Councillor McGhee accepted the nomination. Initials 2 October 22, 2024 Councillor McGhee nominated Councillor Christie for the office of Deputy Reeve for 2024/2025. Councillor Christie did not accept the nomination. Councillor Penner nominated Councillor VViittstock for the office of Deputy Reeve for 2024/2025. Councillor Wittstock accepted the nomination. The Reeve asked two more times if there were any further nominations. Resolution: 322/2024 Moved by: Councillor Penner That Council declare nominations to cease. CARRIED UNANIMOUSLY A vote was taken by secret ballot. Councillor McGhee was declared Deputy Reeve of Kneehill County. Deputy Reeve McGhee was administered the Oath of Office. 6. Seating Arrangements in Council Chambers 2024 Council determined the new seating arrangements at the Council table pursuant to Bylaw 1846, Meeting Procedures Bylaw, 9 (4). 7. Regular Council Meeting Dates 2025 Resolution: 323/2024 Moved by: Councillor McGhee That Council approve the scheduling of the 2025 Organizational Meeting for Tuesday, October 28, 2025, and to hold all regular Council meeting dates on the second and fourth Tuesday of each month with the exception of: o July- Schedule one meeting for July 22, 2025 o August- Schedule one meeting for August 26, 2025 o November- Schedule the meeting for November 12th to replace November 11th, which is a statutory holiday. o December- Schedule one meeting for December 9, 2025 CARRIED UNANIMOUSLY Initials 3 October 22, 2024 8. Committee of the Whole Meeting Dates 2025 Resolution: 324/2024 Moved by: Councillor McGhee That Council approve the third Tuesday of every month at 8:30 a.m. for a Committee of the Whole meeting, with the following exceptions: • January 21, 2025 • March 18, 2025 • July 15, 2025 • August 19, 2025 • October 21, 2025 • November 18, 2025 • and the December Committee of the Whole Meeting be held on December 2nd 2025. CARRIED UNANIMOUSLY 9. Agricultural Service Board Meeting Dates 2025 Resolution: 326/2024 Moved by: Councillor Cunningham That Council approve the scheduling of the 2025 Agricultural Service Board meetings on the following dates: • January 8, 2025 • March 12, 2025 • May 14, 2025 • July 9, 2025 • September 10, 2025 • November 26, 2025 CARRIED UNANIMOUSLY Initials 4 October 22, 2024 10. Municipal Planning Commission Meeting Dates 2026 Resolution: 326/2024 Moved by: Councillor Christie That Council approve the scheduling of the 2025 Municipal Planning Commission meetings on the fourth Thursday of each month in 2025 with the exception of: • The January meeting to be held on January 30t1, 2025 • The October meeting to held on November 6, 2025 • The December meeting to be held on December 18'", 2025 CARRIED UNANIMOUSLY 11. 2024/2025 Board and Committee Appointments 11.1 Agricultural Service Board Resolution: 327/2024 Moved by: Councillor McGhee That Council appoint Wade Christie, Debbie Penner, and Carrie Fobes to the Agricultural Service Board and appoint Jerry Wittstock as an alternate member. CARRIED UNANIMOUSLY Resolution: 328/2024 Moved by: Councillor Penner That Council appoint Wade Christie as Chairman to the Agricultural Service Board. CARRIED UNANIMOUSLY Resolution: 329/2024 Moved by: Councillor Christie That Council extend the term of the current Members at Large for the Agricultural Service Board Members at Large for one year. • Heather Berreth expires December 31, 2025 • Julia Jensen expires December 31, 2026 • Alfred Neufeld expires December 31, 2027 CARRIED UNANIMOUSLY Initials 5 October 22, 2024 11.2 Agricultural Appeal Board Resolution: 330/2024 Moved by: Councillor Cunningham That Council utilizes the Subdivision and Development Appeal Board for the Agricultural Appeal Board. CARRIED UNANIMOUSLY 11.3 Soil Conservation Appeal Board Resolution: 331/2024 Moved by: Councillor Christie That Council appoints the Agricultural Service Board as the Soil Conservation Act Appeal Board, per Section 14(a) of the Soil Conservation Act. CARRIED UNANIMOUSLY 11.4 AQUA 7 Regional Water Commission Resolution: 332/2024 Moved by: Councillor Cunningham That Council appoints Jerry Wittstock to the AQUA 7 Regional Water Commission and Debbie Penner as an alternate. CARRIED UNANIMOUSLY 11.5 Regional Emergency Management Advisory Committee Resolution: 333/2024 Moved by: Councillor Penner That Council appoints the Reeve to the Regional Emergency Management Advisory Committee and Deputy Reeve as alternate. CARRIED UNANIMOUSLY 11.6 Central Alberta Economic Partnership Resolution: 334/2024 Moved by: Councillor Christie That Council appoint Faye McGhee to the Central Alberta Economic Partnership committee and Laura Lee Cunningham as alternate. CARRIED UNANIMOUSLY Initials 6 October 22, 2024 11.7 Central Rural Municipalities of Alberta (Zone 2) Director Committee Resolution: 335/2024 Moved by: Councillor Penner That Council appoint the Reeve to the Central Rural Municipalities of Alberta Director Committee and appoint Deputy Reeve as alternate. CARRIED UNANIMOUSLY 11.8 Community Futures Wild Rose Resolution: 336/2024 Moved by: Councillor Penner That Council appoint Wade Christie to the Community Futures Wild Rose Committee and Faye McGhee as alternate. CARRIED UNANIMOUSLY 11.9 Kneehill Medical Services Retention and Recruitment Committee Resolution: 337/2024 Moved by: Councillor Cunningham That Council appoint Kenneth King to the Kneehill Medical Services Retention and Recruitment Committee and Jerry Wittstock as alternate. CARRIED UNANIMOUSLY 11.10 Police Advisory Committee Resolution: 338/2024 Moved by: Councillor Christie That Council appoint Laura Lee Cunningham to the Police Advisory Committee and Faye McGhee as alternate. CARRIED UNANIMOUSLY 11.11 Drumheller & District Solid Waste Management Association Resolution: 339/2024 Moved by: Councillor Cunningham That Council appoint Debbie Penner to the Drumheller and District Solid Waste Management Association and Faye McGhee as alternate. CARRIED UNANIMOUSLY Initials October 22, 2024 11.12 Kneehill Housing Corporation Resolution: 340/2024 Moved by: Councillor Penner That Council appoint Laura Lee Cunningham and Carrie Fobes to the Kneehill Housing Corporation and Faye McGhee as alternate. CARRIED UNANIMOUSLY 11.13 Kneehill Regional Family & Community Support Services Board Resolution: 341/2024 Moved by: Councillor Christie That Council appoint Kenneth King to the Kneehill Regional Family and Community Support Services Board and Faye McGhee as alternate. CARRIED UNANIMOUSLY 11.14 Kneehill Regional Partnership Resolution: 342/2024 Moved by: Councillor Penner That Council appoint Faye McGhee to the Kneehill Regional Partnership Committee and Wade Christie as alternate. CARRIED UNANIMOUSLY 11.15 Marigold Library System Resolution: 343/2024 Moved by: Councillor Cunningham That Council appoint Faye McGhee to the Marigold Library System Board and Carrie Fobes as alternate. CARRIED UNANIMOUSLY 11.16 Municipal Planning Commission Resolution: 344/2024 Moved by: Councillor Penner That Council appoint all members of Council to the Municipal Planning Commission as per Bylaw 1784. CARRIED UNANIMOUSLY Initials 8 October 22, 2024 Resolution: 346/2024 Moved by: Councillor Christie That Council appoint Jerry Wittstock as Chairperson to the Municipal Planning Commission. CARRIED UNANIMOUSLY Resolution: 346/2024 Moved by: Councillor Penner That Council appoint Kenneth King as Vice -Chairperson to the Municipal Planning Commission. CARRIED UNANIMOUSLY Resolution: 347/2024 Moved by: Councillor Cunningham That Council appoint Rick Vickery and Amy Merrill as Members at Large to the Municipal Planning Commission. CARRIED UNANIMOUSLY 11.17 Red Deer River Municipal Users Group Resolution: 348/2024 Moved by: Councillor Christie That Council appoint Jerry Wittstock to the Red Deer River Municipal Users Group and Faye McGhee as alternate. CARRIED UNANIMOUSLY 11.18 Subdivision and Development Appeal Board Resolution: 349/2024 Moved by: Councillor McGhee That Council move to appoint the following Members at Large to the Subdivision and Development Appeal Board for a one -year -term: • Dennis Dey • Connie Fraser • Lori Campion • Robert Park • Jenny Scott CARRIED UNANIMOUSLY Initials 9 October 22, 2024 11.19 Trochu Housing Corporation Resolution: 360/2024 Moved by: Councillor Cunningham That Council moves to appoint Kenneth King to the Trochu Housing Corporation Committee and Wade Christie as an alternate. CARRIED UNANIMOUSLY 11.20 Intermunicipal Collaboration Framework Committees Resolution: 361/2024 Moved by: Councillor Penner That Council receive for information the Intermunicipal Collaboration Framework Committee report. CARRIED UNANIMOUSLY 11.21 Intermunicipal Development Plan Committee Resolution: 352/2024 Moved by: Councillor McGhee That Council appoint the following to the Acme/Kneehill County Intermunicipal Development Plan Committee: • Reeve • Jerry Wittstock • Alternate: Debbie Penner CARRIED UNANIMOUSLY Resolution: 353/2024 Moved by: Councillor Christie That Council appoint the following to the Linden/Kneehill County Intermunicipal Development Plan Committee: • Reeve • Jerry Wittstock • Alternate: Carrie Fobes CARRIED UNANIMOUSLY Initials 10 October 22, 2024 12. Adjournment Meeting adjourned at 10:02 a.m. Ken King, Reeve 1 i Mike a en, CAO Initials 11