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HomeMy WebLinkAbout2024.09.24 Council Meeting MinutesCOUNCIL MEETING POST -MEETING AGENDA nee i Tuesday, September 24, 2024, 8:30 a.m. COUNTY 1600 2nd street NE Three Hills, AB TOM 2AO https://www.youtube.com/(cD.kneehilir-ounty48 1. Call Meeting to Order 1.1 Agenda 1.1.1 Additions to the Agenda 1.1.2 Adoption of the Agenda 2. Approval of Minutes 2.1 Regular Council Meeting Minutes of September 10, 2024 3. Appointments 3.1 Wimborne Community Centre Time: 10:00 a.m. Presenter: Dorothy Weimer 4. Infrastructure- Roads/Bridges/Water/Wastewater/Environment 4.1 Hamlet of Huxley Wastewater 4.2 Policy Review 13-29 Texas Gates 5. Community Services 5.1 Planning No Report 5.2 Agricultural Service Board & Parks No Report 5.3 Protective Services No Report 5.4 Economic Development No Report & Corporate Services 6.1 2024 Annual Tax Cancellations 6.2 2025 Capital Equipment Plan 7. Legislative Services 7.1 Policy #11-2, Letter of Support 7.2 Policy #11-22, Flag Protocol at Kneehill County Administrative Office 7.3 Policy #11-4, Meetings in County Office 8. Disposition of Delegation & Public Hearing Business 8.1 Wimborne Community Hall Request & the 2024 Rural Community Hall Capital Grant Program 9. Council and Committee Reports 9.1 Division 7 Report 9.2 Division 5 Report 9.3 Division 1 Report 10. Council Follow -Up Action List 11. Closed Session 11.1 Intergovernmental Relations (FOIP-Section 21) 11.2 Third Party Business (FOIP- Section 16) 11.3 Confidential Evaluations (FOIP- Section 19) 12. Motions from Closed Session 13. Adjourn Page 2 of 2 3(neehl'011 COUNTY Kneehill County Regular Meeting of Council Minutes September 24, 2024, 8:30 a.m. 1600 2nd Street NE Three Hills, AB TOM 2AO Council Present: Faye McGhee, Councillor Debbie Penner, Councillor Jerry Wittstock, Deputy Reeve Laura Lee Machell-Cunningham, Councillor Wade Christie, Councillor Kenneth King, Reeve Council Absent: Carrie Fobes, Councillor Staff Present: Mike Haugen, Chief Administrative Officer Mike Ziehr, Director of Infrastructure Kevin Gannon, Director of Community Services Theresa Cochran, Director of Corporate Services John McKieman, Manager of Utilities Marika Von Mirbach, Manager of Financial Planning Mike Conkin, Project Supervisor Rajeana Nyman, Property Tax & Utilities Administrator Cody Dale -McNair, Asset Manager Carolyn Van der Kuil, Legislative Services Manager Call Meeting to Order Reeve King called the meeting to order at 8:30 a.m. 1.1 Agenda 1.1.1 Additions to the Agenda Additions under Closed Session 11.1 Intergovernmental Relations (FOIP- Section 21) 11.2 Third Party Business (FOIP- Section 16) 11.3 Confidential Evaluations (FOIP- Section 19) 1.1.2 Adoption of the Agenda Resolution: 278124 Moved by: Councillor Christie That Council approve the agenda as amended. VJ< Initials September 24, 2024 CARRIED UNANIMOUSLY 2. Approval of Minutes 2.1 Regular Council Meetinc Minutes of September 10, 2024 Resolution: 279/24 Moved by: Councillor McGhee That Council approves the adoption of the minutes of the September 10, 2024, Regular Meeting of Council, as presented. CARRIED UNANIMOUSLY 4. Infrastructure- Roads/Bridges/Water/Wastewater/Environment 4.1 Hamlet of Huxley Wastewater Resolution: 280/24 Moved by: Councillor McGhee That Council directs Administration to initiate a new service level within the Hamlet of Huxley involving coordinating the pumping of private septic tanks once every two years, to be completed at a cost recovery model, and commencing in the year 2025. CARRIED UNANIMOUSLY 4.2 Policy Review 13-29 Texas Gates Resolution: 281124 Moved by: Councillor Penner That Council approve Policy 13-29, Texas Gates, as amended. CARRIED UNANIMOUSLY 6. Corporate Services 6.1 2024 Annual Tax Cancellations Resolution: 282/24 Moved by: Councillor Penner That Council approve the cancellation of 2024 taxes for gas co-ops as per Policy 16-15. CARRIED UNANIMOUSLY KW K Initials d September 24, 2024 Resolution: 283/24 Moved by: Deputy Reeve Wittstock That Council approve the cancellation of the portion of the Grants in Place of Taxes Program not paid by the Province for Roll #30211533000. CARRIED UNANIMOUSLY 6.2 2025 Capital Equipment Plan Resolution: 284124 Moved by: Councillor McGhee That Council approve a draw of $5,120,000 from the Capital Equipment Plan reserve to fund CEP purchases for 2025. CARRIED Resolution: 286124 Moved by: Councillor Christie That Council considers contributions of $3,600,000 to the Capital Equipment Plan reserve during 2025 operating budget deliberations. CARRIED UNANIMOUSLY 7. Legislative Services 7.1 Policy #11-2, Letter of Support The Chair called for a recess at 9:38 a.m. and called the meeting back to order at 9:50 a.m. with all previously mentioned members present. Resolution: 286124 Moved by: Councillor Cunningham That Council approve as presented, Policy #11-2, Letter of Support. CARRIED UNANIMOUSLY 7.2 Policy #11-22, Flag Protocol at Kneehill County Administrative Office Resolution: 287124 Moved by: Councillor McGhee That Council approve Policy #11-22, Flag Protocol at Kneehill County Administrative Office, as presented. 9WK Initials 3 September 24, 2024 Ca1771�1�] 7.3 Policy #11-4, Meetings in County Office Resolution: 288124 Moved by: Councillor Penner That Council approve Policy #11-4, Meetings in County Office, as presented. CARRIED UNANIMOUSLY 3. Appointments 3.1 Wimborne Community Centre The Chair called for a recess at 9:57 a.m. and called the meeting back to order at 10:00 a.m. with all previously mentioned members present. Dorothy Weimer from the Wimborne Community Centre presented to Council requesting additional funds from the Rural Hall Capital Grant program to assist in the costs of upgrading the Wimborne Community Centre. & Disposition of Delegation & Public Hearing Business 8.1 Wimborne Community Hall Request & the 2024 Rural Community Hall Capital Grant Program Resolution: 289124 Moved by: Councillor McGhee That Council approve the funding in the amount of $2,250.00 to the Swalwell Community Centre, as well as funding in the amount $2,750.00 to the Wimborne Community Centre with funds to come from the Rural Hall Capital Grant Policy Program and that a photo opportunity be organized with the applicants. CARRIED UNANIMOUSLY 9. Council and Committee Reports 9.1 Division 7 Report Reeve King provided an update on the events he attended. Resolution: 290124 Moved by: Councillor McGhee That Council approve Council members to attend the Taste of Drumheller event being held on October 24, 2024. Resolution: 291/24 CARRIED UNANIMOUSLY K'WK Initials 4 September 24, 2024 Moved by: Deputy Reeve Wittstock That Council authorize the Reeve to send letters of concern to CN and Grains Connect regarding issues related to rail operations at Huxley. CARRIED UNANIMOUSLY Resolution: 292/24 Moved by: Councillor McGhee That Council authorize the Reeve to attend the RHPAP conference in October 2024. CARRIED UNANIMOUSLY 9.2 Division 5 Report Councillor Cunningham provided a verbal update on the meetings she has attended. 9.3 Division 1 Report Councillor McGhee provided a verbal report on the meetings she has attended. 10. Council Follow -Up Action List Resolution: 293124 Moved by: Deputy Reeve Wittstock That Council receive for information the Council Follow -Up Action List, as presented. CARRIED UNANIMOUSLY 9. Council and Committee Reports Resolution: 294124 Moved by: Councillor Christie That Council accepts for information the Council & Committee Report, as presented. CARRIED UNANIMOUSLY 11. Closed Session Resolution: 295124 Moved by: Councillor Penner That this meeting goes into closed session at 10:39 a.m. for the following reason(s): Intergovernmental Relations (FOIP-Section 21) Third Party Business (FOIP- Section 16) Confidential Evaluations (FOIP- Section 19) KWr- Initials 5 September 24, 2024 Resolution: 296124 Moved by: Councillor Christie That Council return to open meeting at 2:32 p.m. 2:32 p.m. - meeting recessed to allow return of public. 2:41 p.m. - meeting resumed. 13. Adjourn The meeting adjourned at 2:42 p.m. Kenneth ing, Reeve CARRIED UNANIMOUSLY CARRIED UNANIMOUSLY Mike Haug' n, CAO KWK Initials N