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Home My WebLink About2004-11-23 Council MinutesNovember 23, 2004 Council Meeting Agenda Presentations: 9:00 A.M. - Allen Stretton, Platinum Communications 10:00 A.M. - Stantec Consulting 1. Meeting Called to Order 2. Adoption of Agenda ..........................................................Page 1 3. Approval of November 9, 2004 Regular Council Meeting minutes.... Page 3 4. Accounts Payable ..............................................................Page 11 5. Financial Reports ...............................................................Page 13 a) Including Tax Payment Yearly Comparison & Property Taxes Monthly Balance Reports 6. Old Business a) ASB Grasshopper Control Policy .................................Page 21 Recommendation: That Council receive the Grasshopper Control Policy as presented. b) Community & Cultural Services Summit Report ..............Page 23 Recommendation: Verbal Report 7. New Business a) Operations Summary ..............................................Page 24 Recommendation: That Council receive the Operations Summary Report. b) Cost of Laptop Computers & Programs for Council Use.... Page 25 Recommendation: c) Request to Waive Tax Penalty for Late Payment .............Page 27 Recommendation: That council deny the request to waive the tax penalty fees. 8. Correspondence Report .......................................................Page 28 9. Business Pending & Summary Report ......................................Page 30 10. Council and Committee Reports 11. Business Arising from Council and Committee Reports 12. In Camera Legal Issues: a) Equity Water Update - Water Agreement Discussions of Nov 9/04 b) Three Hills/Kneehill County Fire Protection Services c) Swalwell Property 13. Adjournment 1 KNEEHILL COUNTY COUNCIL MEETING MINUTES November 23, 2004 MINUTES OF THE NOVEMBER 9, 2004 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. • PRESENT CALL TO ORDER PRESENT: Division No. 4 Division No. 5 Division No. 1 Division No. 2 Division No. 3 Division No. 6 Murray Woods, Reeve Vern Crawford, Deputy Reeve Brian Holsworth, Councillor Carol Calhoun, Councillor Jerry Wittstock, Councillor Ken Hoppins, Councillor Councillor Knievel was not present. ADMINISTRATION PRESENT: County CAO Gene Kiviaho Acting Recording Secretary Lavinia Henderson Director of Operations Rob Mayhew Agricultural Fieldman Bruce Sommerville Emergency Management Services Director Greg Harsch Assessor Frank Grills Utilities Officer Pete McRae Transportation Secretary Yvonne Evans Municipal Intern Dan Proctor 1. Reeve Woods in the Chair Reeve Woods called the meeting to order at 8:30 A.M. 2. Adoption of Agenda AGENDA Additions to the Agenda: Under New Business • 7(d) Three Hills School Request • 7(e) AAMDC Report • 7(f) Rural Roads Program Application In Camera • 12(d) Labour Matter 533/04 CARRIED WELCOME CONGRAT MINUTES REGULAR CM Councillor Calhoun moved approval of the agenda, as amended. Reeve Woods welcomed County of Stettler Council member Joe Gendre to the meeting. Reeve Woods congratulated Councillor Hoppins on his recent election as AAMDC Zone 2 Director. 3.Approval of the November 9. 2004 Regular Council Meeting minutes The following amendment was made to the November 9, 2004 Regular Council Meeting minutes: Page 5 - ASB Member At Large - addition at beginning of last paragraph " Mr. Vickery will serve as an observer for the last two meetings of 2004." KNEEHILL COUNTY COUNCIL MEETING MINUTES November 23, 2004 534/04 Councillor Crawford moved approval of the amended November 9, 2004 Regular Council Meeting minutes. CARRIED A. Stretton, E. J. Page and S. Page entered the meeting at 8:40 A.M. 4. Accounts Payable ACCTS PAYABLE Councillor Holsworth moved approval of the accounts, 535/04 subject to review by the Finance Committee. CARRIED GREG HARSCH CAO Kiviaho introduced Emergency Services Coordinator Greg Harsch. Reeve Woods welcomed to Mr. Harsch to the County. D. Moon entered the meeting at 8:55 A.M. 5. Financial Reports FINANCIAL RPTS Administration was requested to investigate the court case involving the interest precedent which originated out of Ontario as part of the tax penalty review. • 536/04 Councillor Hoppins moved acceptance of the Financial Reports. CARRIED OLD BUSINESS 6. Old Business ASB GRASSHOPPER a) ASB Grasshopper Control Policy (report attached and CONTROL POLICY forming part of the minutes) Mr. Sommerville presented the ASB Grasshopper Control Policy. 537/04 Councillor Calhoun moved that Council receive the ASB Grasshopper Control Policy as presented. CARRIED Mrs. Jody Lammle and the Three Hills School Grade 6 class entered the meeting at 9:00 A.M. Reeve Woods welcomed Mrs. Lammle and the students. Introductions were made. Presentation: Platinum Communications PLATINUM COM. A. Stretton presented information on Platinum Communications as a wireless Internet service provider alternative for rural areas. He suggested it would make a good business case for the County to provide wireless service through capital investment which would result in revenue sharing. A letter of intent would be required if Council wished to pursue a feasibility study. A. Stretton left the meeting at 9:30 A.M. NEW BUS 7. New Business OPERATIONS a) Operations Summary (report attached and forming part SUMMARY of the minutes) Further to the report: RES RD PRGM Mr. Mayhew presented the recommendation for the AgPro and Agricore road base/pave project. Clarification was provided with regard to the paving ending at the elevator entrances. Reeve Woods set further discussion to Agenda Re 7(f). 2 Reeve C II?? CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES November 23, 2004 SWALWELL FLD Councillor Calhoun inquired about the flood advances property owners would have received under the Disaster Program approved for the Swalwell area. Mr. Mayhew was not familiar with any advances which the Province may have provided property owners for flood damages. 538/04 Councillor Wittstock moved that Council receive the Operations Summary. CARRIED The meeting recessed from 10:05 A.M. to 10:18 A.M. Presentation: Stantec Consultin STANTEC CONST. Messrs. Todd Simenson and Michael Steffler gave a presentation on the Linden North Water Services Area, Phase One of the Three Hills West Water project. Topics covered were: budget, non constructive services update, access agreements, public information process, request for decision - short/long term, easement agreements, crossing agreements and timeframes to meet construction dates. • Mr. Simenson outlined the critical decisions which would be required by December 14. Those items are: preliminary design, cost per connection, connection issues, tag on areas, and issues/concerns. Councillor Crawford asked how the areas to be serviced are justified. Mr. Steffler advised the service site locations were chosen based on hydraulics and cost efficiencies by reducing the number of times the creek is crossed. Some areas can be added later when funds are available. Discussion followed on investigating a joint reservoir with Linden. A whole engineering study would have to be done on the issue covering what has to be done and hurtles to be overcome. Other items covered: excess settlement in the pipes should not be an issue as most of the water will be pumped uphill after it has settled in the reservoir; a lot of the project components have to be done in the spring, tenders will be called based on final ICAP approval; open houses will be conducted after the land access process begins; budget estimates are tight and as a result the tender document may be released with a multitude of schedules. Messrs. Simenson and Steffler left the meeting at 11:10 A.M. OLD BUSINESS 6. Old Business Continued CONT b) Community & Cultural Services Summit Report Reeve Woods reported Mr. McIntosh will be supplying a report from the Community and Cultural Services Summit. Each municipality is to appoint one person to serve on the steering committee and supply a list of services provided. Of special note was the positive tone and willingness of all the participants. Many thanks were received from the municipalities for conducting the 3 Reeve cj" CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES November 23, 2004 summit. Administration was directed to add the summit to the next meeting once Mr. McIntosh's report has been received. NEW BUS CONT 7. New Business Continued b) Cost of Laptop Computers & Programs for Council Use (report attached and forming part of the minutes) Administration was directed to investigate other computer models and outline the cost savings and efficiencies which can be realized. 539/04 Councillor Hoppins moved that Council receive the laptop computer report for information. CARRIED RSQT TO WAIVE c) Request to Waive Tax Penalty for Late Payment (report TAX PEN FOR attached and forming part of the minutes) LATE PAYMENT Councillor Calhoun moved Council deny the request to waive 540/04 the tax penalty fees. CARRIED AAMDC el AAMDC Councillor Hoppins thanked Council for the support they gave him during his successful bid to be elected AAMDC Zone 2 Director. • He also thanked CAO Kiviaho for his encouragement and Executive Secretary B. Long and the office staff for their help. Orientation will be held on November 29 and 30. Reeve Woods offered Councillor Hoppins congratulations on his election. Administration was directed to write MLA R. Marz a letter of congratulations on behalf of Council about his re-election. Councillor Calhoun thanked Council and staff for their support during her son's recent accident. She reflected on how much it means to know you are a part of a great organization. The meeting recessed from 11:34 A.M to 12:55 P.M. 3H SCHOOL RQST c) Three Hills School Request Councillor Crawford presented a letter from the Three Hills School concerning a request for support for the Senior Boys Volleyball team to attend the Provincials in Peace River. He announced a conflict of interest and left the meeting at 1:00 p.m. 541/04 Councillor Calhoun moved that Council provide a donation of $ 200.00 to the Three Hills Senior Boys for their trip to Provincials. MOTION DEFEATED 542/04 Councillor Calhoun moved that this matter be referred to Strategic Planning for policy development. CARRIED 543/04 Councillor Calhoun moved that Kneehill County send a letter or congratulations along with pins or pens for the tournament. • CARRIED 4 Reeve CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES November 23, 2004 Councillor Crawford returned to the meeting at 1:08 P.M. RES RD PRGM fA Resource Road Program Mr. Mayhew provided additional information concerning the criteria for the Resource Road Program and the traffic count results. 544/04 Councillor Calhoun moved Council approve the application for the Resource Road Grant for the Agricore and AgPro elevator roads Base/Pave program from Hwy 21 to the elevators. Councillor Hoppins moved to amend the motion as follows: that the Council proceed subject to budget deliberations and to the other two entities participating in the program to the 25% level. MOTION DEFEATED The original motion was then voted on by Council. CARRIED CORR REPORT 8. Correspondence Report (attached and forming part of the minutes 545/04 Councillor Crawford moved that Council receive the Correspondence Report. CARRIED BUS REPORT 9. Business Pending & Summary Report (attached and forming part of the minutes) 546/04 Councillor Holsworth moved that Council receive the Pending and Business Summary Report. CARRIED COUNCIL REPTS 10. Council and Committee Reports REEVE'S REPORT Reeve's Report - Report by Reeve Woods • MLA Marz would like to have an invitation to a meeting, a schedule of meeting dates over the next couple of months and a list of items for discussion. • To avoid extra work for staff the remuneration rates should change at the beginning of the month rather than mid- month. • ASB ASB Report - Report by Councillor Hoppins • Meeting was held but there is no written submission. 547/04 Councillor Hoppins moved that Council receive the Council and Committee reports, as presented. CARRIED BUSINESS 11. Business Arising from Council and Committee Reports ARISING FRM RPTS There was no business arising from Council or the Committee Reports. 12. In Camera IN CAMERA Councillor Hoppins moved the meeting go in camera to discuss: 548/04 a) Equity Water Update b) Three Hills/Kneehill County Fire Protection Services c) Swalwell Property 5 6? Reeve CAO 1 KNEEHILL COUNTY COUNCIL MEETING MINUTES November 23, 2004 d) Labour Issue CARRIED Time: 1:40 P.M. Mr. Mayhew remained in the meeting. • 549/04 Councillor Hoppins moved the meeting back in session. CARRIED Time: 2:44 P.M. EQUITY Equity Water Update - Water Agreement Discussions of November 9, 2004 550/04 Moved by Councillor Wittstock that Council direct Administration to draft a letter with respect to the Equity Water Agreement. CARRIED 13. Adjournment ADJOURNMENT The meeting adjourned at 2:46 P.M. S • • 6 Reeve CAO KNEEHILL COUNTY OPERATIONS BUDGET REPORT TO OCT 31, 2004 INCLUDES 30 DAY PROJECTION 30 DAY PROJECT. 2004 YTD 2004 BUDGET BUDGET REMAIN. % USED 2003 YTD 2003 BUDGET BUDGET REMAIN. REVENUES General Revenue 100 Taxes 10652953 10588050 (64903) 101% 10330303 10329902 (401) 200 Grant In Lieu (355) 3665 4020 355 91% 3929 3929 500 Other Revenue Own Sources 14000 253503 384600 131097 66% 292837 385000 92163 700 Unconditional Grants fm Other Gov'ts 15608 15608 0 100% 141608 15608 (126000) 800 Conditional Grants fm Other Gov'ts 900 Other Revenue 2110 1500 (610) 141% 1300 2000 700 Administrative 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue Assessment 400 Sale of Goods & Services 500 Other Revenue Own Sources 800 Conditional Grants fm Other Gov'ts 900 Other Revenue Fire Protection 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue Disaster/Ambulance 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue Radio/Bylaw Enforcement 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue Bridge Inspection 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue Transportation 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue Water Services 100 Taxes 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue Sewer Services 100 Taxes 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 13645 1(927839 10993778 65939 99% 10769977 10736439 (33538) 100 2831 15200 12369 19% 2310 12200 9890 500 6526 4900 (1626) 133% 7375 4400 (2975) 20000 26000 6000 77% 45000 45000 0 600 29357 46100 16743 64% 54685 61600 6915 70 (70) 9600 (9600) 10338 (10338) 0 10408 0 (10408) 0% 9600 0 (9600) 14330 15250 920 94% 15461 (15461) 35 1000 965 4% 10000 2000 (8000) 500% 0 24365 18250 (6115) 134% 15461 0 (15461) 13403 13403 0% 12630 12585 (45) 402500 6000 (396500) 6708% 0 6000 6000 0 402500 19403 (383097) 2074% 18630 18585 (45) 200 2800 5200 2400 54% 5298 8700 3402 200 2800 5200 2400 54% 5298 8700 3402 90000 90000 0% 86301 90000 3699 0 0 90000 90000 0% 86301 90000 3699 34618 52000 17382 67% 34440 52000 17560 22078 8100 (13978) 273% 10979 10100 (879) 1200000 604047 1916742 1312695 32% 548554 1186576 638022 450000 524174 1218452 694278 43% 450000 450000 1650000 1184917 3195294 2010377 37% 1043973 1698676 654703 29697 29697 0 100% 29697 29697 0 31548 34900 3352 90% 28436 34900 6464 50 459 550 91 83% 669 550 (119) 45172 61000 15828 74% 50 106875 126147 19272 85% 58802 65147 6345 3500 3500 0 100% 4912 4912 0 8572 11900 3328 72% 15197 11900 (3297) 900 Other Revenue 0 12072 15400 3328 78% 20109 16812 (3297)• • KNEEHILL COUNTY OPERATIONS BUDGET REPORT TO OCT 31, 2004 INCLUDES 30 DAY PROJECTION 30 DAY 2004 BUDGET 2003 2003 BUDGET 2004 YTD % USED PROJECT. BUDGET REMAIN. YTD BUDGET REMAIN. Garbage Services 400 Sale of Goods & Services 5337 4200 (1137) 127% 3504 4200 696 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue 0 5337 4200 (1137) 127% 3504 4200 696 FCSS Services 400 Sale of Goods & Services 500 Other Revenue Own Sources 1075 725 (350) 148% 725 932 207 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 61000 251223 311943 60720 81% 247267 327837 80570 900 Other Revenue 61000 252298 312668 60370 81% 247992 328769 80777 KCRP 400 Sale of Goods & Services 500 Other Revenue Own Sources 2500 18836 25000 6164 75% 25007 23000 (2007) 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 185051 180550 (4501) 102% 155500 176100 20600 900 Other Revenue 2500 203887 205550 1663 99% 180507 199100 18593 Cemetery Services 400 Sale of Goods & Services 3200 1800 (1400) 178% 3593 1800 (1793) 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue 0 3200 1800 (1400) 178% 3593 1800 (1793) Planning Services 400 Sale of Goods & Services 500 18213 25900 7687 70% 8500 5400 (3100) 500 Other Revenue Own Sources 300 48736 29000 (19736) 168% 45373 26000 (19373) 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue 800 66949 54900 (12049) 122% 53873 31400 (22473) ASB 400 Sale of Goods & Services 68053 33550 (34503) 203% 29396 31800 2404 500 Other Revenue Own Sources 7949 7500 (449) 106% 8180 2500 (5680) 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 116466 182715 66249 64% 117562 74415 (43147) 900 Other Revenue 22000 22000 0 100% 0 0 214468 245765 31297 87% 155138 108715 (46423) Land Resale 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue 0 0 0 0 0% 0 0 0 Recreation 400 Sale of Goods & Services 11530 10000 (1530) 115% 12149 10000 (2149) 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 8800 8800 0 100% 8800 8800 900 Other Revenue 0 20330 18800 (1530) 108% 12149 18800 6651 Fiscal Services 0 0 900 Other Revenue 627300 627300 0% 755000 755000 0 TOTAL REVENUES 1728795 13467602 15980555 2512953 84% 13494592 14143743 649151 EXPENDITURES Requisitions School Foundation 3081530 4108707 1027177 75% 3037436 4049914 1012478 Golden Hills Lodge 18916 18916 (0) 100% 19071 19071 0 0 3100446 4127623 1027177 25% 3056507 4068985 1012478 Legislative 100 Salaries, Wages & Benefits 12500 105925 148000 42075 72% 92118 158000 65882 200 Contracted & General Services 5000 28409 62700 34291 45% 27598 62700 35102 500 Supplies & Utilities 1242 500 (742) 248% 500 500 • 17500 135576 211200 75624 64% 119716 221200 101484 Administrative 100 Salaries, Wages & Benefits 38354 342457 460250 117793 74% 295103 377500 82397 200 Contracted & General Services 10000 257689 258485 796 100% 229835 272666 42831 300 Purchases fm Other Gov'ts 2131 2500 369 85% 1776 2200 424 500 Supplies & Utilities 4800 48012 57500 9488 83% 47292 49800 2508 700 Transfer Payments 71000 71000 0% 35300 65087 29787 800 Financial Services 528 (528) 2 2000 1998 900 Other Transactions 20000 6172 30500 24328 20% 17590 50350 32760 73154 656989 880235 223246 75% 626898 819603 192705, 0 KNEEHILL COUNTY OPERATIONS BUDGET REPORT TO OCT 31, 2004 INCLUDES 30.DAY PROJECTION 30 DAY PROJECT. 2004 YTD 2004 BUDGET BUDGET REMAIN. %USED 2003 YTD 2003 BUDGET BUDGET REMAIN. Assessment 100 Salaries, Wages & Benefits 6300 62658 75814 13156 83% 12371 (12371) 200 Contracted & General Services 500 37503 10400 (27103) 361% 24733 27350 2617 300 Purchases fm Other Gov'ts 8 16500 16492 0% 24457 76350 51893 500 Supplies & Utilities 100 1944 1700 (244) 114% 973 1000 27 700 Transfer Payments 35000 41000 6000 85% 6900 137113 145414 8301 94% 62534 104700 42166 Fire Protection 100 Salaries, Wages & Benefits 48664 71330 22666 68% 24659 54350 29691 200 Contracted & General Services 10000 73687 188250 114563 39% 103178 187600 84422 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 700 Transfer Payments 1000 6651 1000 326125 319300 (5651) (6825) 11000 455127 579880 124753 6000 6000 200 Contracted & General Services 40000 20625 (20625) 300 Purchases fm Other Gov'ts - Dispatch 2300 20842 27511 6669 500 Supplies & Utilities 700 Transfer Payments - Kneehill Ambulance 113172 113278 106 42300 154639 146789 (7850) Disaster/Ambulance 100 Salaries Wages & Benefits Radio/Bylaw Enforcement 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 700 Transfer Payments Bridge Inspection 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 700 Transfer Payments Transportation 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 700 Transfer Payments Water Services 100 Salaries, Wages & Benefits 200 Contracted & General Services 500 Supplies & Utilities 700 Transfer Payments 900 Other Transactions Sewer Services 100 Salaries, Wages & Benefits 200 Contracted & General Services 500 Supplies & Utilities 700 Transfer Payments 800 Financial Services Garbage Services 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 700 Transfer Payments FCSS Services 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Gov'ts is 500 Supplies & Utilities 700 Transfer Payments 19 (19) 1000 4925 16600 11675 1100 3733 13500 9767 2100 8677 30100 21423 2200 19518 26800 7282 40000 168872 210400 41528 21 8000 7979 42200 188411 245200 56789 133900 1250945 1606750 355805 30000 2909086 3571174 662088 172 500 328 143000 948871 1715000 766129 4500 688800 684300 306900 5113574 7582224 2468650 1800 13379 21400 8021 21817 1200 (20617) 4700 37107 55550 18443 110000 110000 0 45 (45) 6500 182348 188150 5802 1600 11597 18800 7203 1000 25000 25000 250 1842 30700 28858 2850 13439 74500 61061 6400 55370 76900 21530 23000 139394 271955 132561 5000 5437 5319 38300 15319 32863 10000 34400 205520 402474 196954 5000 51436 62553 11117 1200 3846 5025 1179 1000 1448 7400 5952 213929 237690 23761 7200 270659 312668 42009 665% 667 (667) 102% 130371 130371 0 78% 258875 372321 113446 0% 5938 6000 62 76% 21604 25170 3566 100% 115531 113278 (2253) 105% 143073 144448 1375 30% 3706 14600 10894 28% 2762 12700 9938 29% 6468 27300 20832 73% 20556 25345 4789 80% 63661 210400 146739 0% 777 10000 9223 77% 84994 245745 160751 78% 1181810 1340250 158440 81% 1616947 3142100 1525153 34% 228 (228) 55% 956537 1392500 435963 1% 607150 607650 500 67% 4362672 6482500 2119828 63% 17940 19265 1325 1818% 6592 1100 (5492) 67% 33168 56750 23582 100% 40000 50000 10000 0 97% 97700 127115 29415 62% 14661 17345 2684 0% 8905 25000 16095 6% 24801 32500 7699 18% 48367 74845 26478 72% 51399 73200 21801 51% 123102 136686 13584 14% 35% 7919 38000 5064 30081 5064 51% 182420 252950 70530 82% 47663 58125 10462 77% 3633 5300 1667 20% 1021 12207 11186 90% 228455 253137 24682 87% 280772 328769 47997 0 ' KNEEHILL COUNTY O PERATIONS BUDGET REPORT TO OCT 31, 2004 INCLUDES 30 DAY PROJECTION 30 DAY 2004 BUDGET 2003 2003 BUDGET 2004 YTD %USED PROJECT. BUDGET REMAIN. YTD BUDGET REMAIN. KC RP 100 Salaries, Wages & Benefits 11500 105750 138300 32550 76% 109798 131900 22102 200 Contracted & General Services 4000 46156 57350 11194 80% 42267 57500 15233 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 1200 4198 9900 5702 42% 3102 9700 6598 700 Transfer Payments 0 16700 . 156104 205550 49446 76% 155167 199100 43933 Cemetery Services 100 200 Salaries, Wages & Benefits Contracted & General Services 1100 8745 12700 10000 3955 10000 69% 0% 10026 11900 10000 1874 10000 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 40 200 160 20% 618 100 (518) 700 Transfer Payments 1100 8785 22900 14115 38% 10644 22000 11356 Planning Services 0 0 100 Salaries, Wages & Benefits 4800 48034 57135 9101 84% 47607 47100 (507) 200 Contracted & General Services 500 48329 86950 38621 56% 44499 55900 11401 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 1200 2143 5000 2857 43% 2647 5000 2353 700 Transfer Payments 500 500 0% 600 600 6500 98506 149585 51079 66% 94753 108600 13847 ASB 100 Salaries, Wages & Benefits 9000 80833 113500 32667 71% 87792 72550 (15242) 200 Contracted & General Services 4000 13896 34700 20804 40% 13906 14900 994 300 Purchases fm Other Gov'ts 400 Special Projects 37340 143500 106160 26% 18196 (18196) 500 Supplies & Utilities 5000 64039 80800 16761 79% 82022 131800 49778 700 Transfer Payments 15773 18350 2577 86% 83400 83400 0 18000 211881. 390850 178969 54% 285316 302650 17334 -Land Resale 200 Contracted & General Services 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 700 Transfer Payments 900 Other Transactions 0 0 0 0 0% 0 0 0 Recreation 100 Salaries, Wages & Benefits 118 275 157 43% 119 275 156 . 200 Contracted & General Services 10160 18100 7940 56% 10715 18100 7385 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 1400 8741 15900 7159 55% 10681 13500 2819 700 Transfer Payments 161208 245000 83792 66% 177122 205000 27878 1400 180227 279275 99048 65% 198637 236875 38238 Fiscal Services 700 Transfer Payments 0 0 0 0 0% .0 0 TOTAL EXPENDITURES 596704 11278021 15974617 4696596 71% 10075513 14139706 4064193 SURPLUSI(DEFICIT) 1132091 2189581 5938 (2183643) 3419079 4037 (3415042) 0 Council Agenda Item # 44 TO: Gene Kiviaho Reeve Woods Members of Council • FROM: Bruce Sommerville A l l S i i gr cu tura erv ce Board DATE: November 17, 2004 SUBJECT: Grasshopper Control Policy Issue Control of severe grasshopper infestations on open County road allowances Background At the November 9, 2004 regular Council meeting, Council requested administration to prepare a'draft policy regarding grasshopper control on County road allowances. Discussion Draft policy attached for Council consideration Financial Implications Included in attached policy Recommendation That Council receives the Grasshopper Control Policy as presented ommerville Agricultural Fieldman • 0 • Policy # Grasshopper Control Department: Agricultural Service Board Purpose: To establish an agricultural policy to provide financial assistance to Kneehill County agricultural producers in the control of severe grasshopper infestations along open County road allowances. Policy Guidelines: • 1. The policy will only come into effect in the years of severe grasshopper infestations, on the recommendation of the Agricultural Fieldman and approval of Council. 2. A one time maximum payment, in the year of infestation, of $20.00 per one sided mile may be claimed by the agricultural producer farming adjacent to any open County road allowance. Excluding road allowances under the control of the Provincial Government. 3. Control methods can include aerial or ground application of approved, Pest Management Regulatory Agency registered products for the purpose of grasshopper control. 4. Payment program guidelines will be established by the Agricultural Service Board and approved by Council. Financial Guidelines: 1. Kneehill County Agricultural Service board will budget an appropriate amount if the Provincial Grasshopper forecast map indicates a severe infestation for Kneehill County in the budget year. 2. Funds to cover payment of a grasshopper initiated program not budgeted for, will derive from County operations from the same year if a surplus is available. 3. Funds to cover payment of a grasshopper initiated program, if operations surplus is not available, will be drawn from Municipal contingency reserves. pl- Council Agenda Item # ze 1 To: Gene Kiviaho Reeve Woods Members of Council Date: November 18, 2004 Issue: Marvin Keim - Request for Council to waive the tax penalty fees, totaling $194.17, for the following properties: Roll #1409000 NE 4-29-26-W4 $24.63 Roll # 1408000 NW 4-29-26-W4 $71.53 Roll # 1410000 SE 5-29-26-W4 $21.40 Roll # 1411000 SW 5-29-26-W4 $19.14 Roll # 1422000 SE 8-29-26-W4 $22.40 Roll # 1425000 NE 8-29-26-W4 $22.39 Roll #1268000 NE 8-29-26-W4 $12.68 Discussion: Mr. Keim advised he had specifically driven to Calgary to mail the cheques for payment of taxes on Saturday, October 30th at the Main Post Office which is located north of McKnight Boulevard and east of Deerfoot Trail, as it is open on Saturdays and he wished • to avoid late penalty charges. Attached is a copy of his letter, and the stamped envelope clearly showing a November 1, 2004 postmark. Background: It is the practice of the County to not waive tax penalty fees and in the past has only been considered when resulting directly from a County error. Recommendation: That Council deny the request to waive the tax penalty fees. 18, ear eq B. Long 0 November 22, 2004 Operations Summary Fob Mayhew ? Provincial Highway Rehabilitation Three Year Program In May of 2003 a letter was sent with Kneehill County's list of priorities to Alberta Transportation. In a telephone call to the Alberta Transportation office in May of 2004, Mike Damberger advised Kneehill County, that a request for the 2004 updated list of the Council's priorities for the Provincial Highway Rehabilitation Three Year Program had not yet been sent out. To this date Kneehill County has not received the request. Attached is the list sent to Alberta Transportation in 2003. ? Huxley Sidewalks The sidewalks on the north side of the main street are completed. The remainder will be done in the spring of 2005. • ? Construction Update The weather has cooperated with the road crew this fall. The Acme West road by the feedlot is completed and the Wagstaff/Haller road will be finished by the end of this week. ? New Signs Six signs have been installed on the Kneehill County boundaries at Hwy 21 north and south ends, Hwy 806 between Acme and Beiseker, Hwy 27 east and west boundaries, and 575 east boundary at Nacmine. There is one sign that is tentatively scheduled to be installed in front of the County office. It has been expressed that perhaps a smaller sign would fit and look better. 0 0 pp- Portege M200 Innovative tablet computing redefines working efficiency. • Powerful, versatile tablet computing - Intel' CentrinoT"" mobile technology, Microsoft° Office OneNoteT'" 2003, enhanced feature set and improved usability • Unique screen technology - world's first ultra-bright 12.1" SXGA+ TFT polysilicon display and dual-axis accelerometer utility • Enhanced graphics performance - the latest NVIDIA° GeForceTTM FX Go5200 chipset with 32 MB DDR Video RAM for industry-leading graphics performance • Unprecedented wireless connectivity - WLAN plus ConfigFreeTM software for simple wireless management and network connectivity • Revolutionary docking solution - innovative Tablet Multi Dock supports multiple usage scenarios, even in convertible Tablet PC mode C 0 Wte, organize, o•p nay ?O 11 PVS 3a? t °1'0 Q N 3 OneNote 2003 1J UPCOMING DATES November 23, 2004 November 23, 2004 Council Meeting - 8:30 A.M. O-W 9.0 Kneehill County Council Chambers November 24, 2004 MDP Review - 8:30 A.M. MPC Meeting - 1:00 P.M. Kneehill County Council Chambers Nov a er e s' 0 Villa of Acme - ge Dec November 25, 2004 November 25-27, 2004 November 29, 2004 December 3, 2004 December 7, 2004 December 8, 2004 December 9, 2004 December 10, 2004 December 14, 2004 December 24, 2004 Kneehill Housing Commission 7:00 P.M. Golden Hills Lodge FCSS Conference Edmonton, AB Strategic Planning Session (Council/CAO) St. Anne's Ranch - 8:30 A.M. Badlands Ambulance Service Drumheller Hospital 1:15 P.M. Strategic Planning Session (Council/Management) 8:30 A.M. St. Anne's Ranch KWAC Meeting 7:00 P.M. County Office - Downstairs ASB Meeting - 8:30 A.M. Kneehill County Council Chambers Stantec Ground Water Report - 1:00 P.M. Kneehill County Council Chambers Kneehill Regional FCSS - 5:30P.M. Good N Plenty - Carbon County Christmas Party Trochu Community Hall Council Meeting - 8:30 A.M. Kneehill County Council Chambers Merry Christmas - Office closes at noon Reopens on January 3, 2005 PENDING BUSINESS ITEMS FROM 2002 - November 23, 2004 Mountain View Emergency Service (56-02) - Sept 24/02 - Gene and Mac will meet with Mountain View County to discuss this outstanding item. To be discussed after the 01 municipal election. Mutual Aid Agreement (52-02) - Oct 8/02 - Mountain View and Wheatland County still pending. Water Policy (16-02) Equity Water - The Water Policy is on hold until current developments have been resolved. Water Policy: A policy to encompass the costs of lowering any water lines will be presented to Council in Fall 2004. Draft to be presented at Strategic Planning Fall Session. PENDING BUSINESS ITEMS FROM 2003 - November 23, 2004 Fire Agreements (73-03) A tentative Fire Agreement was reached with Three Hills in December 2003. Gene and Mac met with Acme and Linden on May 19, 2004 to review the Fire Agreements. The Agreements will be presented to their respective Councils the week of May 24`h. June 22/04 Council Meeting - to be discussed in camera. Sept/04 Agreements still under review. Nov 23/04 Kneehill/Town of Three Hills on agenda In Camera session. • BSE (94-03) - July 22/03 Bruce Sommerville, Jeremy Fenton, developing contingency plans for the County. Sept 04 Draft for Strategic Planning Review Session in fall Donation Policy (126-03) - Sept 9/03 Council requested policy be drafted addressing funding for youth educational programs. To be discussed at the June 17`x' Strategic Planning Session. To be discussed at Strategic Planning Session in the Fall 2004 Recycling Policy (136-03) Sept 23/03 Discussed at March 23` Committee of the Whole meeting. Councillor Holsworth presented terms of reference of a Waste & Recycling Study to Regional Partnership Initiative Committee for consideration. Committee has taken no further action. 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