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Home My WebLink About2004-11-09 Council Minutes0 0 November 9, 2004 Council Meeting Agenda Presentations: 1. Meeting Called to Order 2. Adoption of Agenda ..........................................................Page 1 3. Approval of Oct 26' 2004 Organizational and Regular Council Meeting minutes and October 26, 2004 Public Hearing minutes........Page 2 4. Financial Reports ..................... 19 .......................................... Page 5. Accounts Payable ...............................................................Page 23 6. Old Business a) Third Reading to Redesignation Bylaw #1500 (SW 12-32-26-W4- Weisenburger) ...............................Page 25 Recommendation: That Council approve the redesignation of the northerly 255 meters of the SW quarter of Section 12, 32, 26,W4, containing 51 acres (more or less), from Agricultural Conservation to Agricultural, as shown of Map 1, by giving third reading to Bylaw #1500. 7. New Business • a) Operations Summary ..............................................Page 29 Recommendation: That Council receive the Operations Summary Report. b) Agricultural Reserve ...............................................Page 30 Recommendation: That Council approve the transfer of $65,000.00, from the current ASB budget to Kneehill County agricultural reserves, to make it available in 2005 if it should be necessary to continue the grasshopper control assistance program. c) Xmas 2004 ...........................................................Page 31 Recommendation: 1) That Council approve reimbursing the cost of the employee and guest tickets for the Christmas function 2) That Council continue with the practice of giving a ham or turkey as Christmas presents to the County employees. d) Strategic Planning Session ............... 33 ......................... Page Recommendation: Council decision e) Community & Cultural Services Summit ......................Page 36 Recommendation: Verbal report 8. Correspondence Report .......................................................Page 37 9. Business Pending & Summary Report .......................................Page 38 10. Council and Committee Reports 11. Business Arising from Council and Committee Reports 12. In Camera a)Equity Water Update b) Kneehill Regional Water Services Commission - Water Supply Agreement 13. Adjournment KNEEHILL COUNTY COUNCIL MEETING MINUTES November 9, 2004 MINUTES OF THE NOVEMBER 9, 2004 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. • PRESENT: PRESENT Division No. 4 Division No. 5 Division No. 1 Division No. 3 Division No. 6 Division No. 7 Murray Woods, Reeve Vern Crawford, Deputy Reeve Brian Holsworth, Councillor Jerry Wittstock, Councillor Ken Hoppins, Councillor Ken Knievel, Councillor Councillor Calhoun was not present. ADMINISTRATION PRESENT: 0 Acting CAO Recording Secretary Director of Operations Finance Director Agricultural Fieldman Planner Barb Long Deanna Keiver Rob Mayhew Lavinia Henderson Bruce Sommerville Jeremy Fenton 1. Reeve Woods in the Chair CALL TO ORDER Reeve Woods called the meeting to order at 8:31 A.M. 2. Adoption of Agenda AGENDA Additions to the Agenda: 9:00 A.M. Presentation: Linden Fire Department Under Old Business • 6(b) ASB Member at Large Appointment Under New Business • 7(e) Community & Cultural Services Summit - move to Committee of the Whole following In Camera • 7(f) Request from Sentinel Under Correspondence Report • Reeve's Phone Calls 509/04 Councillor Hoppins moved approval of the agenda, as amended. • • CARRIED MINUTES 3.Approval of the October 26, 2004 Organizational and Regular Council Meeting minutes and the October 26, 2004 Public Hearing minutes ORGANIZATIONAL Councillor Holsworth moved approval of the October 26, MINUTES 2004 Organizational Meeting minutes. 510/04 CARRIED REGULAR CM The following amendment was made to the October 26, 2004 Regular Council Meeting minutes: Page 4 - Kneehill Regional Water Services Commission - correction of third point "Water will be flowing March or April 2006" Reeve II CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES November 9, 2004 511/04 Councillor Wittstock moved approval of the amended October 26, 2004 Regular Council Meeting minutes. CARRIED The following amendment was made to the October 26, 2004 Public Hearing minutes: 48 Page 1- correction to description of redesignation area- "Redesignation of approximately 33 acres of the westerly 525 meters of the northerly 255 meters of the..." PUBLIC HEARING Councillor Knievel moved approval of the amended October 26, MINUTES 2004 Public Hearing minutes. 512/04 CARRIED Delegates of the Linden Fire Department (James Penner, Dalin Reimer, Warren Wiebe, and Michael Ratzlaff) entered the meeting at 8:43 A.M. 4. Financial Reports FINANCIAL RPTS Administration was requested to provide a comparison to previous years of the amount of taxes outstanding as of October 31 at the next Regular Council Meeting. 513/04 Councillor Holsworth moved acceptance of the Financial Reports. CARRIED D. Moon entered the meeting at 8:50 A.M. 5. Accounts Payable ACCTS PAYABLE Councillor Crawford moved approval of the accounts, 514/04 subject to review by the Finance Committee. CARRIED Presentation: Linden Fire Department LINDEN RESCUE Delegates of the Linden Fire Department, forwarded drawings and UNIT prices of 3 of their final choices for a new rescue unit. As mentioned in previous presentations, their current unit is too small and overweight. M. Ratzlaff described each unit and the disadvantages and advantages of each. The top pick was the "Wetaskiwin" unit for about $255,000.00. It was noted that they had looked at used; however none provided the needed tool space or room for future growth. In conclusion, the delegates' questioned what there next step was? What should they do next, in order to start the purchase process of the new truck? Councillor Holsworth recognized the effort the delegation had put into their presentation and the research they had done. 515/04 Councillor Holsworth moved administration to further investigate the Linden Fire Department's need for a new rescue unit and forward a recommendation to Council. CARRIED Delegates of the Linden Fire Department left the meeting at 9:31 A.M. 2 Reeve CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES November 9, 2004 OLD BUSINESS 6. Old Business BYLAW #1500 a) Third Reading to Redesignation Bylaw #1500 SW-12-32-26 REDES AC TO A W4 (report attached and forming part of the minutes) Councillor Knievel moved that Council give third reading to Bylaw #1500. Councillor Hoppins moved to table third reading until later in the 516/04 meeting to allow administration to investigate whether a motion would be needed to approve an amendment to the above noted public hearing prior to giving third reading. CARRIED b) ASB Member at Large Appointment ASB MEMBER Councillor Hoppins reported that he had spoken with Rick Vickery AT LARGE who agreed to let his name stand as an Agricultural Service Board (ASB) Member at Large beginning January 1, 2005. 517/04 ?>3?rl]q NEW BUS OPERATIONS SUMMARY • HWY 9 DIV 5 GRADER SECND HWY 585 518/04 AG RESERVE 519/04 3 Councillor Hoppins moved Rick Vickery be appointed as Member at Large on the ASB for a 3 year term. CARRIED Administration was directed to send letters to Mr. Vickery advising him of the appointment and to Larry Penner thanking him for his 3 years of service. t)-j r, Vtc Ve_r,, ,,) ; (I se-rve a5 Q fl Aser V@f -Apr--1hp- 1451- 4_ m e?+m4 s c olq 7. New Business a) Operations Summary (report attached and forming part of the minutes) Further to the report: Highway 9 Construction - Councillor Holsworth questioned Mr. Mayhew as to who would be responsible for connecting County road allowances to the new construction on Highway 9. Mr. Mayhew advised he had met with the engineers prior to the start of construction and it was his understanding it would be the Province's responsibility to reconnect the road allowances to Highway 9. Division 5 Grader Contract - Mr. Mayhew reported that the Division 5 Grader Contract was no longer working for Kneehill County. A temporary replacement would be working until the end of the contract (April 2005). Secondarghway 585 - Councillor Knievel expressed concerns of the safety of the highway east of Trochu. He advised that a seismic truck had recently tipped on Highway 585 due to the shoulder of the road giving way. Mr. Mayhew was directed to investigate the Provincial priority level for the upgrade of Highway 585. Councillor Hoppins moved that Council receive the Operations Summary. CARRIED b) Agricultural Reserve (report attached and forming Dart of these minutes) Councillor Knievel moved that Council approve the transfer of $65,000.00 from the current ASB budget to Kneehill County agricultural reserves, to make it available ip 2005, should it be Reeeie Qw CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES November 9, 2004 necessary to continue the grasshopper control assistance program. 520/04 Councillor Hoppins moved this motion be amended to transfer $65,000.00 from the current ASB budget to the emergency reserve 41 fund and be made available in 2005 for grasshopper control should it be necessary. MOTION DEFEATED 521/04 Councillor Crawford moved that administration prepare a draft policy regarding grasshopper control for review at the next Council meeting. CARRIED The meeting recessed from 10:10 A.M. to 10:25 A.M. BYLAW #1500 REDES AC TO A Councillor Hoppins moved to bring Bylaw #1500 off the table. 522/04 CARRIED Councillor Knievel rescinded his original motion to give third reading to Bylaw #1500, prior to making an amended motion. . 523/04 Councillor Hoppins moved that Council amend the proposed redesignation by redesignating approximately 51 acres rather than the originally proposed 33 acres located in the SW 12-32-26 W4. CARRIED 524/04 Councillor Knievel moved that Council give third reading to Bylaw #1500. CARRIED XMAS 2004 (c) Christmas 2004 (report attached and forming part of these minutes) 525/04 Councillor Crawford moved Council approve reimbursing the cost of the employee and guest tickets for the Christmas function and continue with the practice of giving a ham or turkey as Christmas presents to the County employees. CARRIED d) Strategic Planning Session (report attached and forming part of these minutes) STRAT PLANNING Council discussed the upcoming Strategic Planning Session to be held on November 22, 2004. The consensus of Council was that they did not need an outside facilitator and supported meeting with the Management Committee shortly after the session. Some of the information Council wished to receive prior to the Strategic Planning Session included: • A list of issues they have noted throughout the year (no details or background information required). • Round figures for budget purposes. • Timeline and framework for each topic. REQUEST f) Request from Sentinel (late item) FROM SENTINEL Mrs. Henderson reported she had received a call from the Legion's Head Office advising they were doing a special advertising publication on the Remembrance Day Ceremonies being held in Canada. They were requesting sponsorship pport. 4 Reeve/ CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES November 9, 2004 526/04 Councillor Hoppins move a letter be sent to Sentinel advising Council send their regrets in not supporting their venture, however they feel the County's advertising funds should be used locally. CARRIED CORR REPORT 8. Correspondence Report (attached and forming part of the minutes LTR FROM J. SANDS a) Nov 4/04 - Vern Crawford entered correspondence from Jeff Sands regarding Range Road 222 south of Hwy 27 - Mr. Sands noted his concerns of speed, the need for signage and road repair. 527/04 Councillor Crawford moved to direct administration to report to Council with a recommendation for dealing with the issues raised in the letter received from Jeff Sands. CARRIED Administration was directed to advise J. Sands of the Council motion. Note: It was recommended that traffic counts be used to help administration with their recommendation. • REEVE'S PHONE Reeve Woods gave an update to Council on the phone calls he had CALLS received regarding County issues. These included: • Atco Electric and Kneehill County's franchise cheque. • Meeting regarding shortage of rural physicians and facilities. • Ratepayer request for road surfacing at his and his neighbours' cost. • Ratepayer wishing to bum garbage in Torrington. • Facilitator of Community & Cultural Services Summit D. Moon left the meeting al 1:15 A.M. 9. Business Pending & Summary Report (attached and forming part of the minutes) BUS REPORT Councillor Wittstock moved that Council receive the Pending and 528/04 Business Summary Report. • CARRIED COUNCIL REPTS 10. Council and Committee Reports BASS REPORT Badlands Ambulance Service Society -report by Councillor Holsworth (attached and forming part of these minutes) KRWSC REPORT Kneehill Regional Water Services Commission- verbal report by Councillor Crawford. • Meeting was held on November 4, 2004, with every meeting being held thereafter the fourth Thursday of the month except for December 16, 2004. • Basically a review of the project for the new members. Stantec did an excellent presentation. • Annon Hovde was elected Chairperson and Glen Regehr Vice Chairperson. TORR DISC NIGHT Torrington Discovery Night - November 8, 2004 at Torrington Community Hall - verbal report by Reeve Woods 5 Reev CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES November 9, 2004 529/04 Councillor Hoppins moved that Council receive the Council and Committee reports, as presented. CARRIED E BUSINESS 11. Business Arising from Council and Committee Reports ARISING FRM RPTS There was no business arising from Council or the Committee Reports. The meeting recessed from 11:30 A.M. to 12:50 P.M. 12. In Camera IN CAMERA Councillor Hoppins moved the meeting go in camera to discuss: 530/04 a) Equity Water Update b) Kneehill Regional Water Services Commission - Water Supply Agreement Time: 12:51 P.M. CARRIED Mrs. Long, Mr. Mayhew, and Mrs. Keiver remained in the meeting. is 531/04 Councillor Knievel moved the meeting back in session. CARRIED Time: 2:10 P.M. The meeting recessed from 2:10 P.M. to 2:18 P.M. Mrs. Long was not present when the meeting reconvened. • • COMM OF WHOLE 13. Committee of the Whole - Community & Cultural Services COMM/CUL SUMMIT Summit - November 10/04 1:00 P.M. to 4:00 P.M. at Trochu Hall General discussion ensued regarding the upcoming Summit. Major topics including: • What part of community and cultural services should be the responsibility of local governments? • If yes, what role with rural partnership? • Should rural and urban municipalities pay equally? Councillor Hoppins moved administration investigate the cost of 532/04 laptops and compatible programs for Councillors to use specifically for Council. CARRIED 13. Adjournment ADJOURNMENT The meeting adjourned at 3:05 P.M. 6 Reeve CAO 1' • KNEEH/LL COUNTY a4NKRECONC/VAT/ONASATSEPTEMBER30, 2001 OUTSTANDING CHEQUES As At September 30, 2004 PAYROLL CHEQUES CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT 15116 42.00 16004 3,500.22 16042 1,605.00 15715 200.00 16005 55.00 16043 42,490.87 15892 385.00 16006 51.54 16044 171.00 15900 468.13 16007 141.03 16045 1,595.25 15911 1672.24 16008 1922.57 16046 62, 057.65 15950 100.00 16009 1,559.04 16047 342.00 15965 726.40 16010 219.35 16048 342.00 15973 1150.25 16011 157.13 16050 1040.25 15974 398.49 16012 830.44 16051 1382.25 15975 26.75 16013 169.24 16054 296.8 15976 400.39 16014 992.02 16055 20650 ® 15977 147.00 16015 1,130.76 16056 536.75 15978 171.00 16016 1,450 00 16057 14285.71 15979 4,802.81 16017 1,987.10 16060 579.5 15980 1,229.43 16018 2,453.11 16061 788.5 15981 26.11 16019 685.24 16062 9,073.25 15982 535.00 16020 53.50 16063 14, 285.71 15983 246.34 16021 72.22 16065 2,50000 15984 30.98 16022 80.25 15985 450.00 16023 830.32 15986 32.10 16024 110.21 15987 97 74 16025 96.90 15988 49.00 16026 346.72 15989 402.50 16027 158.09 15990 32.10 16028 6519 15991 481.51 16029 626.42 15992 200.20 16030 406.60 15993 182.54 16031 219.35 15994 1,230.50 16032 206.44 15995 128.67 16033 227.70 15996 229.88 16034 347 73 15997 333.34 16035 21 78 15998 17.25 16036 208.97 15999 79.15 16037 601.55 16000 82.73 16038 121.80 • 16001 30710 16039 447.05 16002 59.31 16040 227.85 16003 89.83 16041 97.37 17,243.77 22,877.80 174,022.49 0.00 TOTAL OUTSTANDING PAYROLL CHEQUES 0.00 TOTAL OUTSTANDING GENERAL CHEQUES 214,144.06 TOTAL 214,144.06 OUTSTANDING LOANS $ 0.00 CASH ON HAND DEPOSITED $ 55,342.64 SUBMITTE TO COUNCIL THIS DAY OF 004 REEVE &v l/? CAO? 0 • S 0 KNEEHILL COUNTY TERM DEPOSITS September 30, 2004 Date Certificate Rate % # of Days Amount Maturity Current Year Interest Due Number Invested Invested Date Interest on Maturity 31-Aug-04 8 2.25 90 2,000,000 00 29-Nov-04 3,811.48 11,065 57 1-Sep-04 19 2.25 90 1,500,000.00 30-Nov-04 2,766 39 8,299 18 12-Sep-04 21 2 5 30 1,000,000 00 12-Oct-04 1,297.81 2,049.18 13-Aug-04 22 2.25 60 1,000,000 00 12-Oct-04 3,012.30 3,688 52 19-Jul-04 24 2.25 90 1,000,000.00 17-Oct-04 4,549.18 5,532.79 6,500,000.00 34,610 66 30,635.25 **"Interest paid on date deposited but not on date it matures. 0 • • rr,, 00 0 .., o0 00 0' t r r rn N [[[??V r On 00 O^ M V1 u, M N N 00 N O O 00 M t 00 '0 'D .? ^ t '0 r r" r O^ 00 .? M 10 2 "1' m O 00 '0 v'1 M '0 M O N Q` 'a n M r M - O O ono N 'rp a' vfi \ l '? M N O 0' ^ M O t ^ 1-: 06 cl? M O 00 ^ kn \ ? O M v01 M .?-? ? 'O ? t 7 ? U 'rMi O 00 v1 10 10 N D\ N r M M 00 V O 2 N M Vt r 06 00 0, 0, ry '0 O 0 T O0' 0000 00 000 O [?`` O W N 7 7 ?' ` ? 0 'rD 0 M N ? N ? Off' W ^ M ao v O O M t r D\ •? 0' r 00 V1 rr,, p N '0 N N N t 'p M N V DD r N O N N O O W O 'n 00 r `0 'a - ^O N om.. N 01 0` 0i r O' t t M O^ Cl r- 71" -- ° ^ os o O; 06 O; N [? M O o, t O O o' r 0' ^ t 'lt L O N 'O O? 0 D r O M 00 O' 0O0 01 r N O t 00 T 00 N M 00 r t M 00 O 7 N O '/1 r t r 00 V V N N t 7 h '0 N V1 r 00 O' r M O 00 r O r 01 r N '/'1 a' N ry t r N N ^ N O 'o N r 00 'O O "i\Nal? O N M N N r V1 00 N N N M C' Vl t M M O' O O' M V1 r 00 vl t y N 00 00 t '0 '0 O '0 O t N '0 ^ M N t t r O' N V M M t t V1 N 00 N O' 00 O' 01 t 'n t O' 'O 00 '? O O Np 00 v?'1 r N N O' O M 0 00 O' t M N r 00 M O' V 00 M t. ^O r 0 ?+i R t vi 0 06 O O O O O O W M - CO r M r O t oo r r ' M O O, '0 O M O 00 O' 0000 M 10 N t d' v1 Vl r 00 O^ 00 00 M M 05 t 0' N V r M 00 O^ DD V1 M Q v DD ^ C5 a, 5 a, r r O M N V O M r M rn O' p? N O' rn CO o' N Oo' COO 00 oo ' rn v '[`,?1 r O 'O M O' r N St N N V N St M M N M t 000 N N '0 O r <D 10 C, r, O' 00 O' ar O O 'O M 'O '- O O: O O ^ t N = N 'O N rw C r ? 'n b ut ^ 00 N 00 V1 M GO N M u'1 t '0 ,.,., oo 'o o r O' 'n M o V1 N v o M ? ^ r ? v o0 - - ° ° N N t4 - - - ti - ti ti - N N N N N U • C7 ?c iiiBANKRECONC/L/AT/D/B/ co nay ASATSEPTENBER30TH,1004 GENERAL MASTER CARD PAYROLL TAX SALE TERM DEPOSIT ACCOUNT EXPENSE ACCOUNT TRUST BALANCE, BEGINNING OF MONTH MONTHLY RECEIPTS 3-12-120 1,192,989.91 - 289,601 99 3-12-120 3-12-121 3-12472 3-12-321 5,192.51 38,650.94 330.90 6,500,000.00 TAX: CURRENT 215,114.47 ARREARS 6,40744 MISC 68,080.08 ADJUSTMENT - UNRECEIPTED FUNDS ADD- DEPOSITS 2,061.02 130,451.67 2,500,000.00 TERM DEPOSITS 2,500,000.00 INTEREST EARNED 11,317 43 CANCELLED CHEQUES 472.00 LESS. PAYROLL #1464-1536 -133,446.98 GEN. CHEQUES #15879-16065 -2,675,369.61 UTILITY BILLS - DIRECT DEBITS -9,289.21 LINE OF CREDIT INTEREST -92.56 MERCHANT MACHINE -26.80 RETURNED CHEQUES -468.00 TERM DEPOSITS -2,500,000.00 -2,500,000.00 MASTERCARD -1,787.67 BALANCE, END OF MONTH -1,190,864.85 5,465.86 35,655.63 330.90 6,500,000.00 BANK BALANCE, END OF MONTH -1,031,768.71 5,465.86 35,655.63 330.90 6,500,000.00 ADD: OUTSTANDING DEPOSITS 55,342.64 LESS- OUTSTANDING CHEQUES -214,144.06 OUTSTANDING TRANSFER OUTSTANDING O/D CHARGES BANK ERROR - DEP REV -500.00 PLUS. OUTSTANDING BANK ADJUSTMENT 205.28 BOOK BALANCE, END OF MONTH -1,190,864.85 5,465.86 35,655.63 330.90 6,500,000.00 BALANCE SEPTEMBER 30TH, 2003 584,410.36 32,348.161 330.90 7,500,000.00 To: Reeve Woods Members of Council From: Planning and Development Date: November 9, 2004 Issue Council Agenda Item #6(a) Redesignation of the SW quarter of section 12, 32, 26, W4 from AC to A. Background During the October 26 Council meeting, Council gave first and second reading to a bylaw amendment, which sought to redesignate 33 acres of SW 12 32 26 W4 from AC to A. Although planning staff did not oppose the proposed redesignation, and anticipated subdivision, due to the fact that the subject property consists of coulee, and is naturally fragmented, Council did express concerns as to whether the area being redesignated (33 acres) would accommodate the proposed subdivision. Discussion Originally, Staff suggested that only the area encompassing the proposed subdivision be redesignated; however, having reconsidered the issue, it is now suggested that the area be extended to the east quarter boundary (see attached Map I). This will provide the subdivision authority greater flexibility when determining the appropriate size of a new • parcel. This method is recommended over the redesignation of the whole quarter, as it will accommodate the subdivision and will preserve the remainder in the AG Conservation district. Section 230(5)(b) of the MGA allows a Council to amend a bylaw amendment following a public hearing, and without the need to hold an additional public hearing: After considering the representations made to it about a proposed bylaw or resolution at a public hearing and after considering any other matter it considers appropriate, the council may (b) make any amendment to the bylaw or resolution it considers necessary and proceed to pass it without further advertisement or hearing Recommendation That Council redesignate the northerly 255 meters of the SW quarter of section 12, 32, 26, W4, containing 51 acres (more or less), from Agricultural Conservation to Agricultural, as shown on Map I, by 'ving third reading to Bylaw #1500. ,,Submitted by: Jeremy Fenton, PI er • 23 MAPI NW 1/4 Sec. 12-32-26-4 9 It N M U, N L C C 40EMSTING QUONSET SW 12 32 26 W4 NW 1/4 Sec. 1-32-26-4 0 to N N M 0 N It Council Agenda Item # 7(a) Operations Summary RAb mclukew > Flood Clean Up Flood Clean Up is underway as of the last week of October. The weather has been cooperating and should see the work finished in another week. ? Huxley Sidewalks The contractor started working on the Huxley Sidewalks, on Tuesday, November 2nd/04. ? Trochu Fire Hall Construction timeline provided. ? Fall Road Projects Summer road construction of the Horseshoe Canyon Project and Clark Project are complete. Weather has been cooperating for the fall projects and the road crew has started reconstruction of a piece of road by the Sunterra feedlot and plan on doing some reconstruction on the Wagstaff/Haller road. ? Crossing Information I have contacted a representative from Transport Canada - Rail and Road Authority, Mr. Al Erickson to come and speak to Council on various issues. At present I am waiting for his response. ATCO Electric will be providing a quote on the luminaire lighting for crossings. When I have all the information, I will bring the report to Council. ? New Signs The new signs have arrived, we have two installed - at each end of Highway 21, entering the County. The installation will be ongoing - and if the weather cooperates - they should all be installed within a couple of weeks. 27 TO: Gene Kiviaho Reeve Woods Members of Council FROM: DATE: SUBJECT: Issue: Bruce Sommerville November 2, 2004 ASB Grasshopper Control Program Council Agenda Item #7(b) The Kneehill County Agricultural Service Board, at their meeting of October 13, 2004, recommended that Council be requested to approve the transfer of $65,000.00 from the ASB grasshopper control program to Kneehill County emergency reserves so it may be available for use in 2005 should it be necessary. Background In 2002 with the drought and increased grasshopper infestations, the Provincial Government initiated a grasshopper control program available to the farming industry. The program paid farmers a maximum of $4.00 per acre per treatment on land they farmed. Treatment of municipal roadsides adjacent to a farmers land was eligible under the program with an appropriate letter of authorization from the Municipal Agricultural Fieldman. In spring of 2003, at the request of Kneehill County farmers having escalating grasshopper infestations, substantially above threshold levels, County Council initiated a program to control grasshoppers on the County's open road allowances. Council directed the ASB staff to assist the farmers in their control on County open road allowances as necessary with a budget not to exceed $40,000.00. With the provincial 2004grasshopper forecast map showing very severe conditions for Kneehill County, the Agricultural Service Board budgeted $65,000.00 to assist farmers in controlling grasshoppers on open County road allowances adjacent to their farm land. This program would allow payment of $20 per one sided mile to the farmer incorporating the control. Discussion With the wet and cool spring and the early advancement of the crops, minimal damage was done by grasshoppers in the 2004 growing season. To date we have two farmer applications for assistance under the program, for a total of five miles. 2004 grasshopper counts taken by provincial government staff in Kneehill County in late July and the ASB staff counts in early August indicate a possibility of over threshold infestations in 2005. Financial Implications 2004 approved budgeted amount extended to 2005 Recommendation That Council approve the transfer of $65,000.00 from the current ASB budget to Kneehill County agricultural reserves, to make it available in 2005 if it should be ne essary to continue the grasshopper control assistance program. ce ommerville, Agricultural Fieldman 28 Council Agenda Item #7(c) To: Reeve Woods Members of Council From: Barb Long Date: November 8, 2004 Issue Kneehill County Council financial support for an employee Christmas function Background For the years 2001 and 2002 the County employees organized a Christmas Bowling and Pizza function with financial assistance, in the amount of $400.00 from Council. Last year County Council contributed a total $1710.00 for employees and spouses to attend the Annual Three Hills Chamber of Commerce Christmas function, as well as $1057.99 to provide a ham or turkey for each employee as a Christmas gift (cost of approximately $23.00 per ham or turkey for a total of 46 items) . In order to not show support to only one urban centre , Council requested Administration look at other locations within Kneehill County for future Christmas parties and suggested the Annual Trochu Christmas function be investigated for 2004. Tickets for the Friday, December 10th function at the Trochu Community Hall have been temporarily reserved. (A copy of the advertisement is attached). The cost of the tickets for this event is $30 each, and would be open to Council, Staff and guests. As expressed by Gene last year, there is much to be gained in holding a joint function where Council and staff have an opportunity to intermingle and continue to enhance positive community relationships. • Discussion This year Council is being asked to consider providing financial support to cover the cost of the employee and guest tickets for the Trochu Christmas function and to continue with the tradition of giving a ham or turkey to each employee as a Christmas gift. Three Hills IGA has advised that $30.00 per ham or turkey would be more than a safe amount to budget for this purchase. To date 19 employees have confirmed interest in attending. Financial Implications The funds will be covered in the administrative portion of the budget - total cost for 2003 was $2,758.00. Recommendation 1) That Council approve reimbursing the cost of the employee and guest tickets for the Christmas function. 2) That Council continue with the practice of giving a ham or turkey as Christmas presents to the County employees Barb Long • 29 Council Agenda Item #7(d) To: Reeve Woods Members of Council From: Gene Kiviaho, CAO Date: November 2, 2004 Issue Strategic Planning and 2005 Budget Background November 22 has been established for a strategic planning session. Council has engaged a facilitator for previous sessions and partially completed a priority setting session in June 2004 with senior management participation. Council has two primary procedural options for the strategic planning session. One, Council can meet with the management committee in the morning prior to determining Council's priorities. Two, Council can meet with the CAO to determine priorities and then review department updates. Discussion Council has referred many issues to strategic planning and it is important for Council to start with a clean slate and take whatever time is necessary to reflect, identify and analyze factors that may potentially impact Council's priorities. I believe this analysis should be conducted with the CAO prior to Council meeting with the senior management. In order to ensure a productive session and provide budget direction to Administration, Council is asked to address the following issues: • 1) Does Council want to engage a facilitator and if so, who? 2) Should Council and the CAO meet prior to meeting with senior management? 3) What information would Council like to receive prior to the strategic planning session? Attached is a draft agenda and list of potential items for discussion. Recommendation 3) Council decision 4) Council decision 5) Council decision. Gene ' iaho, CAO i It 31 Council Strategic Planning Session Draft Agenda November 22, 2004 1) Opening Remarks (Reeve) • What are our objectives for today? What do we want to accomplish? • Why did run for election? • What is our governance philosophy? • What do we want Kneehill County to look like 20 years from now 2) Review of Accomplishments • What did we accomplish in the first term? How well did we accomplish our goals? • How can we be better leaders? What are the barriers to being better leaders? • Issues and concerns arising from initiatives • Council Assessment and Evaluation (What are we doing well? What are we doing that needs fine tuning? What are we not doing that we should be doing? What are we doing that we should not be doing?) 3) Change Factors • What has changed - how have we changed 4) • Issues and Concerns County Owned Property • Water • Mission Statement • Service Review: (Why do we support/continue to support this initiative? Is there a better way to provide service? Are we getting value? Are there additional services that we should provide that we do not currently provide? • Business Assessment: (How do we conduct business - internally & externally? Why do we conduct business in this manner? Is there a better way to conduct our business? How do we know if we are conducting business in a meaningful and respectful manner? What are our benchmarks?) • Parks and Playgrounds • Tax Payment Incentives & Options • Business licenses • Bowman Subdivision • Regional Fire Services • Waste Management • • • Recycling Annexation • Budget Philosophy • Communications (Public; Council; Administration) • Council participation on Committees • Economic Development • Partnerships and Service Sharing • Policy development process and Council priorities • Road Project Priorities (Right-of-way purchase; Dirt Road Policy) • Texas Gates 5) Confirm strategic priorities • What do want to accomplish in 2005? 2006? 2007? 6) Budget direction 7) Evaluating Organizational Effectiveness • How can the Council decision making process be enhanced? • Governance; Council Agenda; Reports; Meeting Dates 32 Council Agenda Item #7(e) Community & Cultural Services Summit -- Verbal/discussion • • 33 die Emit A V(J t 'OR THE A gr:R1 - Nt IWE;;wf T1.KRl'B11W* c:Um kp O Facsimile Cover Sheet Date: ? To: Ar/n/fi Company: Phone No.: Fax No.: /- ?v3 ??3 5?r5 From: W,;;? Phone No. Fax No. No. of Pages: (including cover) P.O. Box 85252 APPO Calgary AB T2A. 7R7 Phone 403-56-9-0911 or ToUSFree @ 871-241-5437 0 Comments: h i' L <'v !! ?. ?erttina:: A VU'WE t 09 n1f, hti1(1 - Y4 RTOW(M 1' RR1fit)KRL.a COMA:"" • Kneehill County P.O. Box 400 Three Hills, AB TOM 2A0 Attn: Lavina Henderson Dear Lavina: The sacrifices made by members of the Royal Canadian Legion are well documented. In many ways we owe our way of t* to the men and women who so selflessly took a stand to protect our rights and freedonhs. Young men and women from all corners of Alberta helped by making the ultimate sacrifice. The Sentinal provides a vehicle sb that members may stay in touch with friends who share a common bond. For many, getting out to the Legion or participating in Remembrance i Day activities has become dif ict h. Financial limitations or health issues often prohibit members from enjoying the cam4raderie that was once so cherished, It is for this reason that the Sent nil was created. Thanks to corporate sponsors, the newspaper is mailed directly to dyer 65000 members in Alberta and the Northwest Territories. This Remembrance bay, Legions throughout Alberta are submitting photos and articles from their local bran*h to be printed late November and mailed to all members in December. Lavina, several Tonns, Cities and Municipalities have seized this opportunity to show support for able sacrifices made by their local citizens. Following are the rates and mechanical requirements. Thanks Lavina, have a great day. Should you have any questions ease feel free to call me at 1-877-241-5437. ls:jons) 0 £*nttnat A VOtC1; Ffllt'BlC LBI?,IRA - N)Rtt31?G(*T fl,RRl'ft)RIF4 G.1Ath1.A.'4 .7 • C] Coverage 71,000 Covers Full Page Two-thirds Page Half Page One-third Page Quarter Page One-sixth Page One-eightlx Page Business Card Corporate Card Corporate Listing Full Page Two-thirds Vertical Two-thirds Horizontal Half Page Vertical Half Page Horizontal Third Page Horizontal Pr $2,750 $4,010 $2,000 $3,000 $2,400 $3,690 $1,800 $2,700 $1,600 $2,400 $1,200 51,800 $1,200 $1,800 $900 $1,350 $800 $1,200 $600 $900 $600 $900 $450 $675 $400 $600 $300 $450 $300 $450 $225 $338 $200 $300 $175 $250 5100 517$ 5100 $150 $50 $75 $50 $75 C' -one issue Provi?aee-one City-Four iss Province-Four issue ices ksxeice per icsu. per isss e p ice per & Safp1Ce Ad Di lOw x 12.E 5 men ions TWid Page Vertical 5w x 8.25 7.5w x 10., 625 Quarter Page 5w x 6 10w x 8.2!, Sixth Page 5w x 4.125 7.5w x 8.2 5 Eighth Page Sw x 3 lOw x 6 Business Card 3.3125w x 1.75 lOw x 4.125 Corporate Card 2.375w x 1.25 hin_ Dates and 1)egdlines Issue Booking Materials Distribution Spring March 15 March 22 April 19 Swnwer June 09 Jima 16 June 25 Fall S 03 September 10 September 20 Winter ?? 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