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Home My WebLink About2004-10-26 Council Minutes (2)I KNEEHILL COUNTY Organizational Meeting Agenda October 26, 2004 1. Meeting Called to Order by County Administrator 2. Official Oaths of Office for all Councillors (election year) 3. Election of Reeve for Ensuing Year a) Secret ballot vote for position of Reeve b) Oath of Office c) Reeve assumes Chair 4. Election of Deputy Reeve for Ensuing Year a) Secret ballot vote b) Oath of Office 5. Review of Procedure Bylaw # 1487 ....................................Page 7 a) Confirm meeting dates and times; agenda format (C.O.W.) 6. Borrowing Bylaw #1496 ..................................................Page 13 a) Previous bylaw authorized for borrowing up to $2,500;000.00 No 7. Assessment Review Board Bylaw #1497 ..............................Page 15 8. Resolution to adopt the 2004 Budget as interim budget for 2005 until the 2005 Budget is completed. 9. Banking Resolution for 2004/2005 a) Signing authorities for bank accounts b) Current banking agreements expires December 31, 2005 10. Appointment of Members at Large on Committees/Boards (Meeting Dates & Frequencies Attached) .................................Page 16 a) Finance & Capital Committee Purpose: Budget and capital purchase decisions Composition: All of Council Recommendation: Delete this Committee as being dealt with by all of Council b) Policy Committee - Purpose: To review and approve policy Composition: All of Council Recommendation: Delete this Committee as being dealt with by all of Council c) Fire Management Committee Composition: Emergency Management Services Coordinator and Fire Chiefs and Deputy Chiefs Recommendation: Delete this from Council Committee list d) Three Hills Airport Commission Purpose: To govern the operation and maintenance of the Three Hills Airport. Composition: Member municipalities Three Hills & Kneehill County Current Council Member: Ken Knievel 2004/2005 Appointment: Council Member: e) Kneehill Housing Commission Purpose: To oversee the operations of the Golden Hills Lodge, and the management of the Kneehill Housing Units Page 1 Pr Composition: Kneehill County, Towns & Villages within Kneehill County Current Representation: Carol Calhoun Ken Knievel ( Alternate) 2004/2005 Appointment: Council Member: Alternate: is • -00 f) Alberta Disaster Services Committee Purpose: Pursuant to Disaster Services Act RSA 2000- Required to establish a committee to declare local emergencies, develop emergency plans & direct emergency response Composition: Reeve, Deputy Reeve and CAO g) Central Association of Municipal Districts and Counties (CAAMD&C) Executive Purpose: To represent Kneehill County on the AAMD&C Zone Executive. Composition: Reeve or Deputy Reeve and CAO h) Waste Management & Recycling Committee (including Drumheller & District Solid Waste Management Association) Purpose: To represent Kneehill County as one of the member municipalities of the Drumheller & District Solid Waste Management Association and to investigate options for recycling and waste management within the County. Current Representation: Brian Holsworth Vern Crawford (alternate) 2004/2005 Appointment: Council Member: Alternate: i) Agricultural Service Board (Appointments effective January 1St ) Purpose: To promote agricultural production and protect the environment (includes Kneehill Watershed Advisory Committee, and any other committees formed to address environmental issues) Composition: Ratepayer Member: Ratepayer Member: Neil Boles, term expires Dec 31 /05 Ratepayer Member: Michael Lemay,term expires Dec31 /06 Agricultural Fieldman, Bruce Sommerville Asst Agricultural Fieldman/Conservation Coordinator, Russ Evans Secretary to the Board, Deanna Keiver **2004 Advertised for farmer members j) Economic Development Committee Purpose: To support and encourage existing businesses and attract new businesses Composition: Reeve, Deputy Reeve and a third Councillor with this Councillor position to be rotated, amongst the balance of the Council members, to afford each Councillor the opportunity to participate on this Committee. Alternate member: Any other member of Council Recommendation: Delete this Committee and have all of Council deal with economic development k) Alberta Environment - Surface Reclamation Board Composition: Emil Heinrich, Ratepayer Member Gordon Park, Ratepayer Member Page 2 I Bruce Sommerville, Agricultural Fieldman 0 1) Municipal Planning Commission (Bylaw #1340) Purpose: Subdivision and Development Authority for the County - to receive, consider, and decide on development permits and subdivision applications Composition: 3 Council members and 1 member at large for a one year term Current Representatives: Chair Vern Crawford, Brian Holsworth, Carol Calhoun and Member at Large Angus Park (Oct 23/02). 2004/2005 Appointments: Chair: Council Member: Council Member: Member at Large: Jeremy Fenton, Planner Deanna Keiver, Secretary to the Commission * * Advertised for Members at Large Angus Park requested consideration for another term Applications for consideration received in 2002 from Bob Boake and Rick Vickery Application for consideration from Brian Haniford - Oct 2004 Report from Jeremy Fenton attached • m) Assessment Review Board for 2004 (Bylaw #1497) Purpose: To hear complaints regarding assessment or tax, in accordance with Section 460 of the MGA Composition: 3 members of Council Current Representation: Murray Woods, Jerry Wittstock, Ken Knievel 2004/2005 Appointments: Council Member: Council Member: Council Member: Clerk of the Court: Lavinia Henderson 11 V n) Regional FCSS Board Purpose: To approve funding grants and to be aware and promote social programming within Kneehill County Composition: Member Municipalities - one representative from the County and each of the Towns & Villages within the County Current Representation: Carol Calhoun Brian Holsworth (Alternate) 2004/2005 Appointments: Council Member: Alternate Member: Secretary to the Board: B. Long o) Red Deer River Basin Advisory Committee CAO, Gene Kiviaho p) Kneehill Ambulance Society Purpose: To oversee operations and budgeting for the Kneehill Ambulance Society Composition: Member municipalities Kneehill County and the Towns & Villages within the County Current Representation: Murray Woods (Chair) Carol Calhoun (Alternate) Jerry Wittstock 2004/2005 Appointments: Council Member Council Member Page 3 I Alternate Member q) Badlands Ambulance Services Society P ose: To oversee operations and budgeting for the Badlands Ambulance Services Society Composition: Member municipalities Kneehill County, Starland County, Wheatland County, Drumheller, Morrin, and Munsen Current Representation: Brian Holsworth Carol Calhoun, Alternate 2004/2005 Appointments: Council Member: Alternate Member: r) Kneehill Regional Water Services Commission Purpose: To represent Kneehill County and to present Council's direction to the Commission Composition: One representative from each of the member municipalities Current Representation: Vern Crawford Jerry Wittstock, Alternate 2004/2005 Appointments: Council Member: Alternate Member: • s) Community Grants to Non-Profit Organizations Composition: All of Council - recommendations go to Council for approval 2004/2005 Appointments: t) Wild Rose Economic Development Commission Composition: One Council Member to attend only the AGM Current Representation: Ken Knievel 2004/2005 Appointments: Council Member: u) Subdivision and Development Appeal Board (Bylaw #1416) Purpose: To hear all subdivision and development appeals as required by the MGA, and to render a written decision on these appeals Composition: 5 Members at Large appointed by Council on • an annual basis Current Representation: Ken Hoppins, Liaison person Members at Large: Dale Cameron (June 1997 Charlie Whatley (June 1997) Greg Cole (May 2000) Darcy Penner (June 2000) Gawney Hinkley (October 2000) Clint Mason (January 2001) Glen Wagstaff (October 2002) 2004/2005 Appointments: Liaison person: Member at Large: Member at Large: Member at Large: Member at Large: Member at Large: ***Advertised for Members at Large 11. Review of Councillor Policies ..............................................Page 20 Page 4 E • • 12. Organizational Policies 13. Adjournment Page 5 I KNEEHILL COUNTY COUNCIL ORGANIZATIONAL MINUTES October 26, 2004 MINUTES OF THE ORGANIZATIONAL MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD OCTOBER 26, 2004 IN THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. to PRESENT: B. Holsworth Division #1 C. Calhoun Division #2 J. Wittstock Division #3 M. Woods Division #4 V. Crawford Division #5 K. Hoppins Division #6 K. Knievel Division #7 ADMINISTRATION PRESENT: County CAO G. Kiviaho Finance Director L. Henderson Assessor F. Grills Agricultural Fieldman B. Sommerville Asst. Agricultural Fieldman R. Evans Planner J. Fenton • Municipal Intern D. Proctor Tax Clerk D. Keiver Recording Secretary B. Long 1. CALL TO ORDER CALL TO ORDER Mr. Kiviaho called the 2004 Organizatio nal meeting to order at 8:35 a.m. 2. OFFICIAL OATHS OF OFFICE FOR ALL COUNCILLORS Deanna Keiver, as Commissioner of Oaths, administered the Oaths of Office to all the Councillors. D. Moon entered the meeting at 8:40 a.m. ELECTION OF REEVE 3. ELECTION OF REEVE Ken Hoppins advised Council he would not be letting his name stand for Reeve for the upcoming year. The following were nominated for the position of Reeve by secret ballot: Councillor Vern Crawford declined the nomination. Councillor Jerry Wittstock declined the nomination. Councillor Murray Woods agreed to let his name stand for the position of Reeve. Councillor Woods was declared Reeve of Kneehill County for the ensuing year, took his Oath of Office, and assumed the position of Chair. ELECTION OF 4. ELECTION OF DEPUTY REEVE DEPUTY REEVE The following were nominated by secret ballot for the position of Deputy Reeve: - Councillor Calhoun declined the nomination. Councillor Crawford accepted the nomination. I& ?? "A- -- 0 Reev l? CCJ CAO r KNEEHILL COUNTY COUNCIL ORGANIZATIONAL MINUTES October 26, 2004 L?i 0 • Councillor Hoppins moved that Administration be directed to destroy the 465/04 ballots, within the appropriate time frame. CARRIED 5. REVIEW OF PROCEDURE BYLAW # 1487 PROCEDURE Council reviewed existing Procedure Bylaw #1487, and passed Bylaw #1499, BYLAW rescinding the former bylaw, and including the requested amendment to change the wording of Part 4(1) from "shall" to "may". Councillor Hoppins declined the nomination. Councillor Holsworth accepted the nomination. A secret ballot vote was taken and Councillor Crawford was declared Deputy Reeve of Kneehill County for the ensuing year and took his Oath of Office. Councillor Calhoun moved first reading be given to Bylaw # 1499, this being a bylaw to deal with procedure and the transacting of business by the Council of Kneehill County. CARRIED Councillor Holsworth moved second reading. CARRIED 466/04 Councillor Wittstock moved that consideration for third reading be given to Bylaw #1499. CARRIED UNANIMOUSLY Councillor Knievel moved third reading to Bylaw #1499. CARRIED BORROWING BYLAW 6. BORROWING BYLAW #1496 Councillor Crawford moved first reading to Bylaw #1496, this being a bylaw to authorize the municipality of Kneehill County to arrange for borrowing up to the sum of Two Million Five Hundred Thousand Dollars ($2,500,000.00) to meet its current expenditures and obligations for the calendar year 2005. CARRIED Councillor Calhoun moved second reading to this bylaw. CARRIED 467/04 Councillor Wittstock moved consideration for third reading be given to this bylaw, at this time. CARRIED UNANIMOUSLY Councillor Hoppins moved third reading to Bylaw #1496. CARRIED LI ARB 7. 2005 Assessment Review Board Bylaw #1497 (dealt with at the time of Committee and Board appointments) 468/04 Councillor Holsworth moved first reading to Bylaw #1497, this being the bylaw appointing Councillors' Hoppins, Knievel, and Wittstock to the 2005 Assessment Review Board, with the Chief Administrative Officer or his Designate, appointed to act as Clerk of the Court. CARRIED Reeve CAO 2 V- KNEEHILL COUNTY COUNCIL ORGANIZATIONAL MINUTES October 26, 2004 Councillor Calhoun moved second reading. CARRIED Councillor Wittstock moved consideration to have third reading be given to this bylaw, at this time. CARRIED UNANIMOUSLY Councillor Hoppins moved third reading to Bylaw #1497. CARRIED BUDGET 8. Resolution to Adopt 2004 Budget as Interim Budget for 2005 469/04 Councillor Hoppins moved the 2004 budget be accepted as the interim budget for 2005, until the 2005 actual budget is completed. CARRIED SIGNING AUTH. 9. Banking Resolution for 2004/2005 470/04 Councillor Knievel moved the signing authorities, for the Kneehill County banking requirements, to be Reeve Woods, Deputy Reeve Crawford, Gene Kiviaho CAO, Finance Director Lavinia Henderson, and Executive Assistant Barbara Long, subject to Policy #16-9. CARRIED • 10. Appointment of Members at Large on ? Committees/soards BOARDS/COMM The following Committees and Committee appointments for the years 2004/2005 were agreed upon by Council: a) Finance & Capital Committee 471/04 Councillor Wittstock moved the Finance & Capital Committee be deleted from the Committee list, as its function is being dealt with by all of Council. CARRIED b) Policy Committee 472/04 Councillor Calhoun moved the Policy Committee be deleted from the Committee list, as its function is being dealt with by all of Council. CARRIED 473104 c) Fire Management Committee Councillor Holsworth moved the Fire Management Committee be deleted from the committee list, as its current composition consists of the Fire Chiefs, Deputy Chiefs, and the Emergency Management Services Coordinator. CARRIED d) Three Hills Airport Commission Council Member: Ken Knievel e) Kneehill Housing Commission Council Member: Carol Calhoun Council Member: Ken Knievel f) Alberta Disaster Services Committee Reeve, Deputy Reeve, and CAO Reeve CAO FF- KNEEHILL COUNTY COUNCIL ORGANIZATIONAL MINUTES October 26, 2004 g) Central Alberta Association of Municipal Districts and Counties (Executive) Reeve or Deputy Reeve and CAO h) Waste Management & Recycling Committee (including Drumheller & District Solid Waste Association) Council Member Carol Calhoun Alternate: Brian Holsworth i) Agricultural Service Board Chairperson: Ken Knievel Council Member: Ken Hoppins Ratepayer Member: Larry Penner (term expires December 31, 2004) Ratepayer Member: Neil Boles (term expires December 31, 2005) Ratepayer Member: Michael Lemay (term expires December 31, 2006) Agricultural Fieldman: Bruce Sommerville Asst. Agricultural Fieldman: Russ Evans Secretary to the Board: Deanna Keiver 474/04 j) Economic Development Committee Councillor Crawford moved that all of Council serve on this Committee. • CARRIED k) Alberta Environment - Surface Reclamation Board Ratepayer Member: Emil Heinrich Ratepayer Member: Gordon Park Agricultural Fieldman: Bruce Sommerville I) Municipal Planning Commission 475/04 Councillor Hoppins moved the position of Member at Large on the Municipal Planning Commission be for a three year term. CARRIED 476/04 Councillor Hoppins moved that Council appoint Angus Park as Member at Large on the Municipal Planning Commission, with his term commencing with the Organizational Meeting in October 2003. CARRIED • 9, Chairperson: Carol Calhoun Council Member: Brian Holsworth Council Member: Jerry Wittstock Member at Large: Angus Park (term expires with Organizational Meeting 2006) Jeremy Fenton, Planner Deanna Keiver, Secretary to the Commission m) Assessment Review Board Council Member: Ken Hoppins Council Member: Ken Knievel Council Member: Jerry Wittstock Clerk of the Court: CAO or Designate - Finance Director Lavinia Henderson n Kneehill Regional FCSS Board Council Member: Brian Holsworth Alternate: Carol Calhoun Secretary to the Board: B. Long O Reeve CAO 4 rr KNEEHILL COUNTY COUNCIL ORGANIZATIONAL MINUTES October 26, 2004 o) Red Deer River Basin Advisory Committee CAO, Gene Kiviaho p) Kneehill Ambulance Society Council Member: Murray Woods Council Member: Brian Holsworth Alternate: Carol Calhoun q) Badlands Ambulance Services Society Council Member: Brian Holsworth Alternate: Carol Calhoun r) Kneehill Regional Water Services Commission Council Member: Vern Crawford Alternate: Jerry Wittstock s) Community Grants to Non-Profit Organizations All of Council t) Wild Rose Economic Development Commission • Council Member: Ken Hoppins 477104 Councillor Crawford moved Council representation on this Commission attend all meetings, not just the Annual General Meeting, with an assessment of value of serving on this Commission to be reviewed at the 2005 Organizational meeting. CARRIED u) Subdivision and Development Appeal Board Liaison person: Murray Woods Members at Large: Dale Cameron Charlie Whatley Greg Cole Darcy Penner Gawney Hinkley Clint Mason Glen Wagstaff • Brian Haniford Secretary to the Board: Lavinia Henderson, Finance Director v) Municipal Development Plan Review Committee 478/04 Councillor Hoppins moved Councillors' Crawford and Woods continue to serve on this Committee, along with the current members of the Municipal Planning Commission, until the review process has been completed. CARRIED Members: Vern Crawford Murray Woods Brian Holsworth Carol Calhoun Jerry Wittstock Angus Park Reeve CAO KNEEHILL COUNTY COUNCIL ORGANIZATIONAL MINUTES October 26, 2004 479/04 Councillor Calhoun moved that Council approve the above noted appointments to the Committees and Boards for 2004/2005. CARRIED S • COUNCILLOR 11. REVIEW OF COUNCILLOR POLICIES POLICIES Requested amendments to Councillor Policies - Section 3 a) Remove/delete the following: Section 3-8 Section 3-19 Section 3-19-1 - remove entire sentence reading, "the Reeve will receive a basic salary of $1,000.00 per month plus a per diem of $160.00 per day, and $80.00 per half day." b) Amendments Section 3-12 - Long Service Awards- to be reviewed by Administration and recommendation given to Council Section 3-14-1 - revise to read Regional General Meetings, not Divisional Meetings. Section 3-17-2 - revise to reflect a maximum of 3 delegations Section 3-19-4 - revise to have this policy reflect that the daily rate for these positions to be consistent with Council remuneration amounts, effective October 19, 2004. Note: Council requested Administration to clarify the GST issue with respect to the expenses rebate in the financial policies. Councillor Hoppins moved the daily rate of pay for Council appointees, be consistent with Council remuneration amounts. CARRIED 480/04 Councillor Calhoun moved that Council accept the Councillor Policies, as amended. CARRIED LI Council noted that Motion 323/04 stipulated an effective date of October 19, 2004, and requested Administration ensure this was reflected throughout the Council remuneration policies. ORG POLICIES 12. ORGANIZATIONAL POLICIES Councillor Crawford moved that Administration prepare a timetable for the review of the Policy Manual by Council, with this review to be completed within a year. 481/04 CARRIED ADJOURN 482/04 ADJOURNMENT Councillor Holsworth moved the meeting adjourned. CARRIED Time: 10:20 A.M. Reeve CAO