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Home My WebLink About2004-10-12 Council Minutes0 0 COUNCIL AGENDA October 12, 2004 8:30 A.M. PRESENTATIONS , 10:00 A.M. Pi}b?ic Hearing - Ross Gilmore 1. Meeting Called to Order 2. Adoption of Agenda .............................................................Page 1 3. Approval of September 28, 2004 Regular Council Meeting minutes......Page 3 4. Accounts Payable .................................................................Page 9 5. Old Business a) Community Grants Procedure Changes ............................Page 11 Recommendation: 1) Recreation Policy - Council decision 2) Matching Funds - Council decision 3) Successful Applicants - Council decision 4) Maximum Grant Amounts - Council decision 10 b) Community and Cultural Services Summit Meeting ............Page 21 Recommendation: Council decision 6. New Business a) Roll # 803000 Request for Tax Relief ..............................Page 23 Recommendation: Council decision a) Reserve Bids for Tax Sale .............................................Page 25 Recommendation: That Council place reserve bids on the tax sale properties, at the appraised values. 7. Correspondence Report ............................................................Page 29 Recommendation: That Council receive the Correspondence report. • 8. Business Pending & Summary Report ............................................Page 31 Recommendation: That Council receive the Pending and Business Summary Report 9. Council and Committee Reports 10. Business Arising from Council and Committee Reports 11. In Camera a) Legal Issue: Equity Water Agreement 12. Adjournment KNEEHILL COUNTY COUNCIL MEETING MINUTES October 12, 2004 • PRESENT MINUTES OF THE OCTOBER 12, 2004 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 6 Division No. 4 Division No. 1 Division No. 2 Division No. 5 Division No. 7 Ken Hoppins, Reeve Murray Woods, Deputy Reeve Brian Holsworth, Councillor Carol Calhoun, Councillor Vern Crawford, Councillor Ken Knievel, Councillor 0 CALL TO ORDER ABSENT Division No. 3 Jerry Wittstock, Councillor ADMINISTRATION PRESENT: CAO Gene Kiviaho Assessor Frank Grills Planner Jeremy Fenton (at 10:00 A.M) Accounts Payable Clerk Darlene Campbell Recording Secretary Barb Long 1. Reeve Hoppins in the Chair: Reeve Hoppins called the meeting to order at 8:33 A.M. 2. Adoption of Agenda: AGENDA Additions to the Agenda: Under New Business • 6(c) Trochu Community Breakfast 444/04 Councillor Calhoun moved approval of the agenda, as amended. CARRIED • • MINUTES 3.Approval of the September 28, 2004 Council meeting minutes 445/04 Councillor Crawford moved approval of the September 28, 2004 Regular Council Meeting minutes. CARRIED 4. Accounts Payable ACCTS PAYABLE Councillor Knievel moved approval of the accounts, as amended, 446/04 subject to review by the Finance Committee. CARRIED Darlene Campbell left the meeting at 8:40 A.M. OLD BUSINESS 5. Old Business COMM GRANT POL a) Community Grants Procedure Changes (report attached and forming part of the minutes) 447/04 Councillor Woods moved that Council receive the report as presented, and table further discussion of this item until the first Council Meeting following the Community and Cultural Services Summit Meeting. CARRIED Reeve CL CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES October 12, 2004 COMM & CULT b) Community and Cultural Services Summit Meeting (report SRVCS MTG attached and forming part of the minutes) Councillor Woods moved that Council receive the Community and Cultural Services Summit Meeting report. 448/04 CARRIED • Debi Moon entered the meeting at 8:45 A.M. Note: Administration to schedule a Committee of the Whole Meeting to discuss Council direction and objectives regarding issues to be discussed at the Community & Cultural Services Summit for October 26, 2004 following the regular Council Meeting or October 25, 2004 at 1:00 P.M. NEW BUS 6. New Business TAX RELIEF a) Roll #803000 Request for Tax Relief (report attached and forming part of the minutes) 449/04 Councillor Woods moved the request for tax relief on Roll #803000 be denied. CARRIED TAX SALE b) Reserve Bids for Tax Sale (report attached and forming RESERVE BIDS part of the minutes) Councillor Crawford moved that Council place reserve bids 450/04 on the tax sale properties, at the appraised values recommended by the County's Assessor. CARRIED TROCHU COMM (c) Trochu Community Breakfast - October 23, 2004 8:00 - BREAKFAST 11:30 A.M. - verbal report 451/04 Councillor Crawford moved that Council receive the verbal report on the Trochu Community Breakfast and approve a monetary donation of $200.00. CARRIED Note: Council to let Administration know if available to work at the breakfast. CORR REPORT 7. Correspondence Report (attached and forming part of the minutes) 452/04 a) Landowners/Residents Located on or near the Fisher Davis Road Request - Councillor Crawford presented correspondence he had received and requested that it be added to the Correspondence report. Note: Council directed a letter be sent to the organizer of this group, acknowledging receipt of the correspondence and advising the issue had been referred to the fall Strategic Planning Session. 453/04 Councillor Calhoun moved that Council receive the Correspondence report. CARRIED 8. Business Pending & Summary Report (attached and forming part of the minutes) Reeve CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES October 12, 2004 BUS REPORT Councillor woods moved that Council receive the Pending and 454/04 Business Summary Report. CARRIED COUNCIL REPTS 10. Council and Committee Reports KHC REPORT Kneehill Housing Commission - written report by Councillor Calhoun on the Sept 16/04 meeting. • Next meeting Thursday, November 25, 2004. BAS REPORT Badlands Ambulance Services Society- written report by Councillor Holsworth. • Next meeting November 6/04 at 1:15 P.M. at the Drumheller Regional Hospital. NEW AMBULANCE Councillor Holsworth moved that Council approve an estimated 455/04 $6.70 per capita, based on the population of the area of Kneehill County served by the Badlands Ambulance Services Society, for the purchase of a new ambulance, with the exact figure to be provided by the Badlands Ambulance Services Society upon receipt of tender amounts. CARRIED 0 KAS REPORT Kneehill Ambulance Society - verbal update by Councillor Woods. • Plan on being full time ALS within next couple of months • Requesting the municipalities to budget for six months in 2005 as need to operate until receive government funding. DTHR SYMP REPORT David Thompson Health Region Health Symposium - Reeve Hoppins reported on the Sept 16/04 symposium Break out sessions to gain a better understanding of community needs and to assist in their planning process for the governance of ambulance services that has been transferred to the health regions in 2005. 456/04 Councillor Holsworth moved that Council receive the Council and Committee reports, as presented. CARRIED 11. Business Arising from Council and Committee Reports There was no business arising from the Council and Committee Reports The meeting recessed from 9:50 A.M. until 10:00 A.M. Present when the meeting reconvened were Jeremy Fenton, County Planner, Lars Hegedys, Lisa Stauffer, Todd Stauffer, and Ingrid Goemans. Public Hearing - Redesignation N.E. 12-31-26-W4 - PUBLIC HEARING Councillor Calhoun moved the meeting recess in order to hear 457/04 the public hearing scheduled for 10:00 A.M. Reeve CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES October 12, 2004 Time: 10:03 A.M. CARRIED Councillor Woods moved Council reconvene, the Public Hearing 458/04 portion of the meeting being completed. CARRIED Time: 10:22 A.M. BYLAW #1495 Councillor Calhoun moved first reading to Bylaw #1495, this being a bylaw to redesignate approximately 4 acres of a 35 acre parcel North East of Section 12, Township 31, Range 26, West of the Fourth Meridian (N.E. 12-31-26-W4) from Agricultural (A) 459/04 District to Country Residential (CR) District, subject to the following condition: 1) That prior to the Bylaw receiving third reading the applicant submit proof, as per Section 39 of the Land Use Bylaw, and 4.2.1 of the Municipal Development Plan, that the subject property can yield a long term supply of potable water and that the soil and topography is suitable for an onsite septic field system. CARRIED • 460/04 Councillor Holsworth moved second reading to this bylaw be postponed until the necessary information has been obtained. CARRIED Lars Hegedys, Lisa Stauffer, Todd Stauffer, and Ingrid Goemans left the meeting. Time: 10:30 A.M. Town of Three Hills representatives, Mayor Bauman and Councillor Vance Neudorf entered the meeting. Time: 10:30 A.M. The meeting recessed from 10:30 A.M. until 10:35 A.M. • 12. In Camera IN CAMERA Councillor Knievel moved the meeting go in camera to discuss 461/04 the Town of Three Hills/Kneehill County Water Supply Agreement. Time: 10:36 A.M. CARRIED 462/04 Councillor Calhoun moved the meeting back in session. CARRIED Time: 12:05 P.M. • 3 HILLS/K.C. H2O Councillor Crawford moved that Council receive the Town of AGREEMENT Three Hills/Kneehill County Water Supply Agreement. 463/04 CARRIED Councillor Knievel thanked Council and Staff for their cooperation and assistance this last term, in case he should not be successful in the upcoming municipal election. 4 Reeve CLI CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES October 12, 2004 13. Adjournment ADJOURNMENT The meeting adjourned at 12:10 P.M. 0 0 Reeve CAO I • • Batch #: 6245 PAYROLL REMITTANCE Cheque # Ve ndor # Vendor Name 16067 1 1500 ALBERTA HEALTH CARE 16068 1630 LOCAL AUTHORITIES P 16069 13155 MANULIFE FINANCIAL 16070 2287 MINISTER OF FINANCE 16071 1929 RBC GROUP FINANCIAL 16072 18300 RECEIVER GENERAL TOTAL Batch #: 6249 REGULAR OCT.12104 CHEQUE RUN Cheque # Vendor # Vendor Name 16073 1010 A A M D& C 16074 1240ACME & COMMUNITY MEMORIAL HALL 16075 2317ACME & DISTRICT GOLF CLUB 16076 1659 BERG, GLENN P. 16077 279 BROWNLEE FRYETT 16078 12700 DHL EXPRESS (CANADA) LTD. LOOM IS 16079 1976 FITCH & ASSOCIATES INC. 16080 2314 GORR, LAURA E. 16081 8600 HI-WAY 9 EXPRESS 16082 2283 HUXLEY AGRICULTURAL CONSULTING 16083 1790 IJD INSPECTIONS SERVICES 16084 9050 INKKERS FINE PRINTING 16085 618 JACKSON, SHELLEY 16086 2021 KIVIAHO, GENE (PETTY CASH) 16087 11600 KNEEHILL AMBULANCE SERVICE 16088 2230 KNEEHILL HISTORICAL SOCIETY 16089 2321 LACOMBE FCSS 16090 1616 MEDING, BRIAN E. 16091 2318 MINISTER OF FINANCE 16092 816 MT. VERNON WATER CO-OP LTD. 16093 298 PROVINCIAL TREASURER-OFFICIAL 16094 1451 TELUS COMMUNICATIONS INC. 16095 18800THREE HILLS BUILDING CENTRE 16096 1133THREE HILLS MUNICIPAL LIBRARY BOARD 16097 2320 THREE HILLS NEON SWIM CLUB 16098 1566 THREE HILLS RURAL COMM. ASSOC. 16099 571 TORRINGTON AGRICULTURAL SOCIETY 16100 2319TROCHU ARBORETUM & GARDENS 16101 22601 VILLAGE OF LINDEN 16102 1839 WILSON, YVONNE *** Total : $ Council Agenda Item # 4 Cheque Amount 3,256.00 15,331.39 13, 398.86 838.73 950 50,124.07 Payroll remittance Payroll remittance Payroll remittance Garnishee Payroll remittance Payroll remittance 83,899.05 Cheque Amount 6,517.24 3,000.00 3,000.00 208.60 409.21 169.49 3,583.33 261.80 133.86 2,131.60 1,591.14 63.93 446.26 213.13 333.34 2,500.00 155.40 55.00 310.68 38.16 50.00 21.40 90.62 820.00 500.00 2,250.00 4,500.00 2,000.00 7,738.38 319.90 shop/office suppli 2004 community 2004 community KCRP expenses general legal courier service KCRP Family COL KCRP expenses shop freight ASB west nile cor permits KCRP business c FCSS expenses Office petty cash fire hall rent 2004 community pay mileage-FCS class 1 medical return grant mone Braconnier Dam commission oath toll free phone shop supplies 2004 community 2004 community 2004 community 2004 community 2004 community fire expenses jan KCRP expenses $ 43,412.47 Page 9 0 • • Batch #: 6250 COUNCIL TO SIGN OCT 12/04 Cheque # Vendor # Vendor Name 16103 478 CRANSTON, ROBERT J. 16104 901 EVERT BILL 16105 2097 GRILLS, C. FRANK 161061 1840JC JEWEL ENTERPRISES 16107 13550 KNEEHILL COUNTY PAYROLL ACCOUNT 16108 1800 MAYHEW, ROBERT J 16109 19750SOMMERVILLE, BRUCE R. *** Total Batch # 6234 MANUAL CHEQUES SEPT/04 15969 13690 MILLS, ALLAN 15970 657 SOUTH ROCK LTD 15971 1482 PHOENIX EMERGENCY VEHICLES 15972 2194 QUEST THEATRE 16065 1954TROCHU & DISTRICE HALL DEVE. Total UTILITIES FOR AUGUST104 625TELUS MOBILITY 1451 TELUS COMMUNICATIONS 1235ATCO ELECTRIC 3200 ATCO GAS 1209ALTAGAS UTILITIES 1475 EPCOR ENERGY SERVICE TOTAL Cheque Amount 13,477.72 14,455.70 120.64 14,692.17 133,452.21 199.08 38.57 $ 176,436.09 1,076.50 617,126.30 150, 799.38 472.00 2,500.00 $ 771,974.18 $ 793.26 $ 2,528.72 $ 5,612.52 $ 482.64 $ 1,103.10 $ 91.22 $ 10,611.46 PAYROLL REMITTANCE $ 83,899.05 REGULAR OCT.12/04 CHEQUE RUN $ 43,412.47 COUNCIL TO SIGN OCT 12/04 $ 176,436.09 MANUAL CHEQUES SEPT/04 $ 771,974.18 UTILITIES FOR AUGUST /04 $ 10,611.46 TOTAL OF CHEQUE RUNS $ 1,086,333.25 Grader contract Grader contract Assessment ex Grader contract payroll topup Public works exi ASB cell phone Sept/04 park co progress 5 Kneehill county KCRP 2004 community Page 10 I To: Reeve Hoppins Members of Council From: ' tene Kiviaho, CAO Date: October 7, 2004 Issue Community Grants Procedure changes Council Agenda Item # 5(a) Background A Community Grants Committee meeting was held on September 28, 2004 with all members of Council present to determine grant eligibility and funding allocations. A list of recommendations for grant allocations was submitted and approved by Council at the Regular Council Meeting on September 28, 2004. Areas for procedural change were noted during the Committee deliberation:: and administration was requested to bring these matters before Council for review. Discussion The Community Grants Committee identified the following items for review: 1) Recreation Motion #52/04 - should this motion with respect to funding being conditional upon equal access at equal prices for rural residents be rescinded? 2) Matching funds - should there be a requirement for the grant applicants to contribute matching funds and if so, how much? 3) Successful applicants - given the number of grant applications, should previous successful applicants be eligible for funding in the next application period or should there be a minimum waiting period depending on the amount of the grant? 4) Maximum grant amounts - should there be a maximum amount be placed on grant awards per applicant or project in each year or cumulative years? These items are now before Council for deliberation. Recommendation 1) Recreation Policy - Council decision 2) Matching Funds - Council decision 3) Successful Applicants - Council decision 4) Maximum Grant Amounts - Council decision Gene Kiviaho Chief Administrative Officer Page 11 E I RECREATION POLICIES POLICY NUMBER 15 SUB INDEX • • C: POLICY NO. NAME PAGE Index 1 15-4 Community Grants to Non-Profit Organizations 2 15-4a Recreation Donations 4 15-5 Community Hall Grant 5 15-6 Recreation Grant 6 Page 12 0 Fr'_ Policy #15-4 Community Grants to Non-Profit Organizations Department: Corporate Services Approval Date: June 24/03 Amendment Dates: Jan 14/04 Replaces: Reference: Motion 296/03 established policy Amending Motions: 04/04 Amending Motion: 52/04 (addition of #14) Purpose: To encourage, promote and support creative groups, organizations and individuals that bring a broad range of enjoyment, benefit and participation to Kneehill County. Policy Statement 0 Council recognizes that community organizations and individuals should be supported in principle and with resources. Funding under this Policy is a one time interim measure and is not to be relied on as a continuing source of revenue. Council fully expects community organizations and individuals to be self-sustaining and to develop working relationships with other contributing partners. The amount and availability of grants will be determined by Council at the annual budget deliberations and shall be accounted for through General Ledger Account #272772. Policy Guidelines 1. The Community Grants Committee (CGC) will consist of all members of Council. 2. Grants will be limited to non-profit organizations, societies, or associations. Funds will not be granted to individual persons. 3. The CGC reserves the right to establish a cap on the allocation of funds. 4. The grant will be advertised in the Three Hills Capital newspaper at least three (3) times prior to each application deadline. • 5. Funds under this Policy will be allocated for project-based initiatives and not operational expenditures. 6. Facilities that receive funding from other County programs are also eligible for funding under this grant program. 7. The CGC will establish an appropriate point system to evaluate the funding requests Page 13 0 s 8. There will be two (2) application and distribution dates each year: a) The first application deadline is the first week of February with the actual deadline date to be selected by administration. The funds to be allocated by April 1St, with Council to determine the method of distribution. b) The second application deadline is the first week of September with the actual deadline date to be selected by administration. The fund to be allocated by November 1St . with Council to determine the method of distribution. Note: September 1, 2003 will be the initial application deadline for implementation of this Policy. 9. Funding requests received after the application deadline will not be accepted and the applicant will be requested to submit an application for the next grant period. 10. The CGC may request presentations from those requesting funds. 11. Kneehill County Council will determine the total amount of money available for grants during the annual budget deliberations. 12. Funding applications are to contain the following information, where applicable: • Financial statements for the last two years • Proposed budget for the current year • Personal financial contributions or resources • Level of sponsorship received from other partners • Benefit to Kneehill County • Unique or innovative techniques to achieve success • Options if the County funding is not obtained • Confirmation of the expenditure of funds it-, 13. Organizations receiving funding approval have a one-year period to use the funds and confirm the expenditures to Kneehill County. 14. Any organization receiving funding from Kneehill County under this policy agrees that charges or costs to Kneehill County residents will not exceed those charges or costs applied to any non Kneehill County resident, including any refunds or rebates offered. Page 14 I POLICY # 15-4a Recreation Policies Department: Corporate Services Approval Date: Feb 20/02 Amendm.,fn,t Dates: June 24/03 Change of Policy Replaces: Number from 15-4 to 15-4a due to new Community Grants to Non Profit Organizations Policy Amending Motion: 52/04 February 10/04 Reference: Council at the 2002 Policy Review Committee meeting (Mar 10/98) All recreation donations to be accounted for through General Ledger Account 2 72 772, Recreation (Parks) to Community Groups. An annual budget of $10,000.00 to be established for recreation donations. Motion #52/04 - February 10, 2004 Anyone receiving funding from Kneehill County under Recreation Policies #15-4, #15-5, and #15-6, agrees that charges or costs to Kneehill County residents will not exceed those charges or costs applied to non Kneehill County residents, including any refunds or rebates offered. • Page 15 C: I POLICY # 15-5 COMMUNITY HALL/FACILITY GRANT Department: Corporate Services Approval Date: Feb20/02 Amendment Date: Replaces: Motion #52/04 (Feb 10/04) Reference: Council at 2002 Policy Review Committee (April 14/98) Each urban centre to receive an annual $2,000.00 grant towards the costs of operating their community hall/facility. Also, the rural community associations of Huxley, Swalwell, Torrington, and Wimborne to receive an annual grant of $2,000.00 towards the costs of operating their community centres. These amounts to be in addition to the $10,000.00 Recreation Donation Account, and the Community Grants to Non-Profit Organizations Policy (#2 72 - 772) - see Policies 15-4 and 15-4a. Motion #52/04 (Feb 10/04) Anyone receiving funding from Kneehill County under Recreation Policies #15-4, #15-5, it, and #15-6, agrees that charges or costs to Kneehill County residents will not exceed those charges or costs applied to any non-Kneehill County residents, including any refunds or rebates offered. Page 16 It P POLICY #15-6 RECREATION GRANT Department: Corporate Services Date: Feb 20/02 Amendment Dates: Replaces: Motion #52/04 (Feb 10/04) Reference: Council at 2002 Policy Review Committee (December 9/97) Kneehill County will commit $ 100,000.00 per year, commencing in 1998, for the next five years, for recreation operating and capital grants, for swimming pools and indoor ice arenas, excluding the Trochu swimming pool which is addressed under a separate agreement, with the understanding a committee, comprising of three members from each eligible jurisdiction, that being one member if the recreation board, one councillor member and one administrative employee along with two Members from the Torrington Ag Society, representing the Torrington arena, sit on a Recreation Board, with the County providing some administrative staff member to this board. The purpose of this Board will be to unanimously agree upon the disbursement of this County recreation grant and this decision is to be ratified by June 30th of each year. April 14/98 Clarified that any urban centre not having either a pool or indoor arena be excluded from receiving any of these grant monies and also excluded from participating in the unanimous decision process for this grant disbursement. (Linden excluded). May 12/98 Motion approved to review the possibility of increasing this $100,000.00 recreation grant amount to take into consideration the annual price escalation factor for cost of living and inflation adjustment. June 10/2003 Motion #275/03 approved to consider the possibility of increasing the $100,000.00 annual recreation grant during the next year's budget deliberations. Motion 52/04 (Feb 10/04) Anyone receiving funding from Kneehill County under Recreation Policies #15-4, #15-5, and #15-6, agrees that charges or costs to Kneehill County residents will not exceed those charges or costs applied to any non-Kneehill County residents, including any refunds or rebates offered. L' Page 17 P To: From: Date: • Issue Distrib Reeve Hoppins Members of Council Gene Kiviaho, CAO Sept. 28, 2004 ution of the Community Grants Funds Background A Community Grants Committee meeting was held on September 28, 2004 with all members of Council present to determine grant eligibility and funding allocations. A list of recommendation, for grant allocations was submitted and approved by Council at the Regular Council Meeting on September 28, 2004. A list of the applications is attached as information. Discussion Council received 19 requests for a total amount of $147,051 for Community grant funding and the results were as follows: • 9 requests for project funding were approved at a total of $21,070. Recommendation That Council receive the Community Grants Committee Report. • Gene Kiviaho Chief Administrative Officer Page 18 I Community Grants Committee Notes and Highlights September 28, 2004 • • In attendance: Reeve Ke oppins Deputy Reeve Murray Woods Brian Holsworth Carol Calhoun Jerry Wittstock Ken Knievel Vern Crawford CAO, Gene Kiviaho The meeting was called to order at 8:30 a.m. Community Grants Committee (CGC) Decision Highlights • The CGC reviewed the 19 submissions • Total amount requested was $147,051 • 9 requests were approved • Total amount approved was $21,070 • The cheques will be sent out to the successful applicants. Process areas requiring review and follow-up • The Policy with respect to facility funding being conditional upon equal access at equal prices for rural residents is to be brought before Council for review • The successful recipients and amount will be listed in the newspaper • Council will review the Community Grants Funding Policy with respect to the following: contribution of matching funds; successful applicants in the previous year; maximum amounts. • The meeting adjourned at 9:00 a.m. Page 19 0 P September 2004 Request List • 0 0 No. Applicant Amount Reg'd Amount Apprv'd 2004-09-01 Torrington Ag Society $4,500.00 ?415b0.00 2004-09-02 Three Hills Rural Community Assoc $2,250.00 $2,250.00 2004-09-03 Three Hills Neon Winter Swim Club $3,000.00 $ 500.00 2004-09-08 Kneehill Historical Society $2,500.00 $2,500.00 2004-09-09 Three Hills Municipal Library Board $5,203.00 $ 820.00 2004-09-11 Acme & District Golf Club $6,266.00 $3,000.00 2004-09-13 Acme Community Swimming Pool $6,300.00 $3,000.00 2004-09-16 Trochu Arboretum and Gardens $6,785.00 $2,000.00 2004-09-17 Trochu & District Hall Development Society $4,990.00 $2,500.00 $147,051.00 $21,070.00 Page 20 0 I To: Reeve Hoppins Members of Council From: Gene Kiviaho, CAO Date: October 7, 2004 Issue Community and Cultural Services Summit Meeting Council Agenda Item #5(b) Background As per the attached September 21, 2004 correspondence, municipalities within Kneehill County have been invited to attend a Summit Meeting on Wednesday, November 3, 2004 with respect to Community and Cultural Services. The concept of a summit has support from the municipalities however; the date conflicts with other activities. George Cuff will be conducting a Council orientation session in Carbon and the Regional ASB Conference will be held in Wetaskiwin on the same day. Given that November 3`d is not feasible the other municipalities in the County have been asked to review and confirm the availability of Wednesday, November 10 as a potential meeting date for the summit meeting to be held at the Trochu Community Hall. Discussion There are several planning and logistical matters for Council to address with respect to • the pending summit meeting such as: • alternate meeting dates if November 10th is not feasible; • confirm Trochu as the location; • who should be invited to the summit meeting; (MLA; MP; should the summit be limited to municipalities or should it include the other funding recipients; should representatives from MMA be invited) • duration of the meeting; • meeting format; • agenda; • expected goals or objectives (consensus/recommendations on solution seeking; future direction; priorities; action plan; short/long term strategies; funding model) • who will chair the meeting; • should the County engage a facilitator and if so, who; It is important that the summit meeting be held within a reasonable timeframe however; the success of the meeting will ultimately be determined by the degree of planning. Recommendation Council decision. Gene Kiviaho Chief Administrative Officer Page 21 0 F September 21, 2004 To: Joanne Weller, Village of Acme Laurie Watt, Village of Carbon Tale nie Dick, Village of Linden Jack Ramsden, Town of Three Hills Maureen Malaka, Town of Trochu Re: Community and Cultural Services Summit Meeting This is further to my letter of July 29, 2004 with respect to Kneehill County Council's stated intent to hold a joint meeting to discuss items of concern with our urban partners. The purpose of this letter is to seek your input to craft a conceptual agenda and develop a format for effective input with a positive result. To that end the following scenario is offered for your consideration: Location: Trochu Hall Dates: Wednesday, November 3, 2004 Duration: 1 full day (8:00 a.m. - 4:00 p.m.) Style: Facilitated Session (Facilitator suggestions are welcome) Agenda: 1) Regional Relationships 2) Community and Cultural Services Needs Assessment 3) Community and Cultural Services Priorities 4) Community and Cultural Services Goals and Objectives 5) Regional Community and Cultural Services Strategic Plan 6) Regional Funding 7) Next Steps Kneehill County Council appreciates your support with respect to the summit and looks forward to your suggestions on how to ensure meaningful dialogue that will generate positive results for our respective communities. Please contact me if you need clarification or would like to discuss this matter, otherwise I thank you for your early response. Gene Kiviaho CAO Cc: Reeve Ken Hoppins Page 22 40 I 0 TO: Gene Kiviaho k&Ve Hoppins Members of Council From: C. Frank Grills A.M.A.A., Assessor Date: October 5, 2004 Council Agenda Item # 6(a) Issue: Roll 803000 Raymond & Becky Berdahl request for tax relief In 2003 a new residence was started on the subject property. On September 25 2003 the property was inspected and the new improvement was framed, with 3 months remaining till the end of the year it was estimated that the construction would be completed. A new assessment was prepared accordingly for 2004 taxation. During June 2004 Mr. Raymond Berdahl called to question the assessment and explained that the new house was not complete. Per my request he submitted a letter dated June 20th 2004 outlining the progress of the project as of December 31St 2003 in his opinion. With this progress letter a percent completion was calculated for the new improvements. On August 20th 20041 spoke with both Raymond and Dennis Berdahl about a revised valuation and advised that I had to assess both the old house and the uncompleted new house. Section 291(1) of the Municipal Government Act states; Unless subsection (2) applies, an assessment must be prepared for an improvement whether or not it is complete or capable of being used for its intended purpose. Subsection (2) addresses linear and manufacturing properties. Section 347 of the Municipal Government Act states; (1) If a council considers it equitable to do so, it may, generally or with respect to a particular taxable property or business or a class of taxable property or business, do one or more of the following, with or without conditions: (a) cancel or reduce tax arrears; (b) cancel or refund all or part of a tax; (c) defer the collection of a tax. (2) A council may phase in a tax increase or decrease resulting from the preparation of any new assessment. After an adjustment in the assessment for the percentage complete of the improvements the increase in the taxable assessment would be 52,760 for an additional tax of $606.23. After the assessment change at the ARB on September 29, 2004 the taxes payable on the older residence excluding land is 9.74 and on the new residence excluding land is 596.49. Page 23 E I • Council has in the past had to deal with requests to wave taxes and/or penalties. In these cases council denied the requests for relief. Recommendation: That Co?zncil makes a decision on this request; however the Assessment Review Board at this time has not addressed the assessment on this property. Frank Grills, Assessor Page 24 To: Gene Kiviaho Reeve Hoppins Members of Council From: Frank Grills, Assessor Date: October 5, 2004 Issue: 2004 Public Tax Sale Pro perties Council Agenda Item # 6(b) Background: Attached is the information on the following 2004 tax sale properties, including the value of the properties: 1) Roll# 756510 Portion NW 1/4 Section 34 Township 29 Range 21 west of the 4th Meridian Size 132.87 Acres. 2) Roll# 7729000 Portion 7015 EF Block 2 Lot 1 Size 357.69 Square Meters • 3) Roll# 7726000 Portion 7015 EF Block 1 Lot 13 and 14 Size 817.54 Square Meters. Recommendation: That Council place reserve bids on the tax sale properties, at the appraised values. Frank Grills, Assessor 0 Page 25 p 0 • September 24, 2004 RE: 20641PtJBLIC TAX SALE PROPERTIES Roll# 756510 Portion NW 1h Section 34 Township 29 Range 21 west of the 4th Meridian Size 132.87 Acres. Assessed Value Land: $12,640 This property is located on the east side of Highway 838 on the east side of Kneehill County approximately 5 or 6 miles from Drumheller. The current zoning is Agricultural. The purpose of this district is to provide for the preservation and conservation of agricultural lands and to allow for individual intensive or specialized agricultural uses requiring a smaller site. The property to my knowledge has electric power available to it. The status of other services is unknown. The land is under native pasture/hay, cultivation and bush. A creek wanders through the north 30 to 40 acres of the property. The property may have some recreational value however a land use re-designation may most likely be required for such activities. At present the most probable future use of the property is as farmland. Vacant farmland sales in Kneehill County range significantly in value per acre. The current value of the property is determined to be: Land $90,000 0 Total Appraised Value is Ninety Thousand Dollars ($90,000). The value noted for this parcel is based on current market values within Kneehill County and has been researched to the best of my ability. Dated September 24, 2004 C.,Lt? C. Frank Grills A.M.A.A. Page 26 9 I September 24, 2004 RE: 2004 PUBLIC TAX SALE PROPERTIES Roll# 772§0b0 Portion 7015 EF Block 2 Lot 1 Size 357.69 Square Meters. • Assessed Value Land: $ 9,570 Improvement $10,940 Total $20,510 This property is located on the west side of First Avenue south of Center Street in the Hamlet of Wimborne, one block East of Secondary Highway 805. The current zoning is Hamlet General. The purpose and intent of this district is to provide for a mixture of hamlet commercial, residential and industrial uses in hamlets whose small size and/or existing mixture of land uses is such that it is not deemed practical for their detailed designation into several land use districts. The property has services available to it. The property is level to sloping and has an older single wide mobile residence on it. There are few improved property sales in Wimborne between 2000 and 2004 there are even fewer with mobile homes. So it was necessary to look elsewhere for comparable sales data. Mobile sales in the Hamlets in Kneehill County range from 26,000 to 106,000. All these mobile sales were of fair to standard quality while the subject is of substandard quality. Tie current value of the property is determined to be: Property 0 $21,000 Total Appraised Value is Twenty One Thousand Dollars ($21,000). The value noted for this parcel is based on current market values within Kneehill County and has been researched to the best of my ability. Dated September 24, 2004 C. Frank Grills A.M.A.A. Page 27 pr- September 24, 2004 RE: 2004 PUBLIC TAX SALE PROPERTIES Roll# 7726bd0 Portion 7015 EF Block 1 Lot 13 and 14 Size 817.54 Square Meters. 0 Assessed Value Land: $ 9,620 Improvement $13,280 Total $22,900 This property is located on the East side of Secondary Highway 805 North of Center Street in the Hamlet of Wimborne. The current zoning is Hamlet General. The purpose and intent of this district is to provide for a mixture of hamlet commercial, residential and industrial uses in hamlets whose small size and/or existing mixture of land uses is such that it is not deemed practical for their detailed designation into several land use districts. The property has services available to it. The property is level and has an older commercial/industrial type building on it. The property is used for auto service repair. There are few improved property sales in Wimborne between 2000 and 2004 there are no commercial/industrial market transactions. So it was necessary to look elsewhere for comparable sales data. Commercial/industrial improved properties sales in the Hamlets in Kneehill County range from 37,000 to 115,000. All these sales were of fair to standard quality improvements while the subject is of economy quality. The current value of the property is determined to be: Property C?-l $23,000 Total Appraised Value is Twenty Three Thousand Dollars ($23,000). The value noted for this parcel is based on current market values within Kneehill County and has been researched to the best of my ability. Dated September 24, 2004 C. Frank Grills A.M.A.A. Page 28 0 • V d 0. E 8 0 C E 0 a) 8 C N C O C ? 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F- F- Q . a o. a n. 6.6. Ti U) co in 0 in in in 4 N 4 N N N O) 0 P- 0 E 8 0 C N E 0) U Y ? I a, CC 01 LL 0 Co d LL C7 C7 a n • c 2 m cc N 0O O N C n 5 U o n u ? O O N •L N w w J - 'O a n-00) .'S o o w W N o .S m o > c C d o C k o N o C aU > O Y O ? C N r (0 N N a cO Ull) C a Co m5; w P PENDING BUSINESS ITEMS FROM 2002 - October 12, 2004 Mountain View Emergency Service (56-02) - Sept 24/02 - Gene and Mac will meet with Mountain View County to discuss this outstanding item. To be discussed after the municipal election. Mutual Aid Agreement (52-02) - Oct 8/02 - Mountain View and Wheatland County still pending. Water Policy (16-02) Equity Water - The Water Policy is on hold until current developments have been resolved. Water Policy: A policy to encompass the costs of lowering any water lines will be presented to Council in Fall 2004. Draft to be presented at Strategic Planning Fall Session. PENDING BUSINESS ITEMS FROM 2003 - October 12, 2004 Fire Agreements (73-03) • A tentative Fire Agreement was reached with Three Hills in December 2003. Gene and Mac met with Acme and Linden on May 19, 2004 to review the Fire Agreements. The Agreements will be presented to their respective Councils the week of May 24th. June 22/04 Council Meeting - to be discussed in camera. Sept/04 Agreements still under review. • Trochu Fire Hall Station Addition Proposal (81-03) July 20/04 Council meeting motion # 359/04 that $120,000.00 be allotted for the facility, net GST ($100,000 County, $10,000 Lottery, $10,000 Sweat equity). On Aug 18th C.M. agenda reconfirmed this motion. Admin to meet with FMC, Town of Trochu re possibility of reducing size and still meeting future needs or postponing. Sept 04 Letters from Acme and Carbon in support of Trochu Fire Hall Expansion - Training Facility. Sept 28/04 C.M. approval to proceed to maximum of $155,146.00 plus GST. FILE BSE (94-03) - July 22/03 Bruce Sommerville, Jeremy Fenton, developing contingency plans for the County. Sept 04 Draft for Strategic Planning Review Session in fall Donation Policy (126-03) - Sept 9/03 Council requested policy be drafted addressing funding for youth educational programs. To be discussed at the June 17th Strategic Planning Session. To be discussed at Strategic Planning Session in the Fall 2004 .7 r C 0 Recycling Policy (136-03) Sept 23/03 Discussed at March 23` Committee of the Whole meeting. Councillor Holsworth presented terms of reference of a Waste & Recycling Study to Regional Partnership Initiative Cdnimittee for consideration. Committee has taken no further action. Sept 04 Waste & Recycling to be discussed at Strategic Planning Session & possibly at Community & Cultural Summit. 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