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HomeMy WebLinkAbout2004-09-28 Council Minutesi COUNCIL AGENDA September 28, 2004 10:00 A.M. PRESENTATIONS 10:15A.M. Recreation Grant Presentations • 10:30 A.M. Stantec Consulting - Todd Simenson 1. Meeting Called to Order 2. Adoption of Agenda ...................................................................Page 1 3. Approval of September 14, 2004 Regular Council Meeting minutes ........Page 3 4. Accounts Payable .....................................................................Page 11 5. Financial Statements ................................................................Page 14 6. Old Business a) Linden Fire Rescue Unit ...................................................Page 25 Recommendation: Verbal Report by G. Kiviaho • b) Three Hills West Water Project Update Page 26 Recommendation: That Council select the area where Stantec should concentrate the detailed design. c) Trochu Fire Hall Expansion Page 27 Recommendation: That Council delay this project until 2005, to allow the County to budget for the entire project, including maintenance. 7. New Business a) Snow Removal Report ..................................................Page 28 Recommendation: That Council receive this report. b) Resolution Land Services Ltd./Evergreen Resources Canada Ltd. Request for Pipeline Tie In on County • property ...................................................................Page 29 Recommendation: That Council approve the Evergreen Resources Canada Ltd. compensation for the Pipeline Tie In to ERC 13-27-29-21 SWIA 34-29-21 W4M and direct Administration to sign the agreements. c) Tax Payment Incentives/Options ......................................Page 30 Recommendation: That Council consider the adoption of TIPP and TPP programs to meet the various needs of the County's ratepayers, with this program to commence in the 2005 tax year. d) Community Grants to Non-Profit Organizations ....................Page 38 Recommendation: 1) That Council approve the September 2004 funding allocations as recommended by the Community Grants Committee. • 2) That Council select the method of distribution of funds e) Request for Financial Assistance to Participate in Overseas Volunteer Program ..........................................Page 39 Recommendation: Council decision F f) Request to Set Public Hearing Date ...................................Page 41 Recommendation: That Council schedule this Hearing for October 26 h, 2004, at 10:00 A.M. • 8. Correspondence Report ...............................................................Page 42 Recommendation: That Council receive the Correspondence report. 9. Business Pending & Summary Report .............................................Page 44 Recommendation: That Council receive the Pending and Business Summary Report 10. Council and Committee Reports a) ARMAA Conference Report - Dan Proctor 10. Business Arising from Council and Committee Reports 11. In Camera a) Legal - KRWSC Water Supply Agreement -,tz) hZd-uck-P~c@ oc aC'" - Equity Water Line Connection Request Update 0 12. Adjournment • 2 r KNEEHILL COUNTY COUNCIL MEETING MINUTES September 28, 2004 • PRESENT MINUTES OF THE SEPTEMBER 28, 2004 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 6 Division No. 4 Division No. 1 Division No. 2 Division No. 3 Division No. 5 Division No. 7 Ken Hoppins, Reeve Murray Woods, Deputy Reeve Brian Holsworth, Councillor Carol Calhoun, Councillor Jerry Wittstock, Councillor Vern Crawford, Councillor Ken Knievel, Councillor • • CALL TO ORDER ADMINISTRATION PRESENT: CAO Gene Kiviaho Director of Operations Rob Mayhew Director of Finance Lavinia Henderson Assessor Frank Grills (at 11:05 a.m.) Planner Jeremy Fenton (at 11:10 a.m.) Recording Secretary Barb Long Also present was Debi Moon, Reporter for the Three Hills Capital 1. Reeve Hoppins in the Chair: Reeve Hoppins called the meeting to order at 10:01 A.M. 2. Adoption of Agenda: AGENDA Additions to the Agenda: Under New Business • 7(g) Assessment Review Board Hearing Withdrawn from the Agenda • 6(a) Linden Fire Rescue Unit Changes to Agenda Recommendations 6(b) Three Hills Water West Project Update - Recommendation: That Council select the Linden North Area of the Three Hills Water West Project for Stantec to concentrate their detailed design 421/04 Councillor Woods moved approval of the agenda, as amended. CARRIED • MINUTES 3.Approval of the September 14, 2004 Council meeting minutes 422/04 Councillor Wittstock moved approval of the September 14, 2004 Regular Council Meeting minutes. CARRIED 4. Accounts Payable ACCTS PAYABLE Councillor Holsworth moved approval of the accounts presented 423/04 for payment today subject to review by the Finance Committee. CARRIED Reeve CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES September 28, 2004 424/04 Councillor Calhoun moved that Council accept the Financial Reports, as presented CARRIED REC GRANTS Recreation Grant Presentations The meeting recessed from 10:21 A.M. until 10:30 A.M. to allow for pictures to be taken of the 2004 Kneehill County Recreation Grant being distributed to Council representatives from Carbon, Three Hills, and Trochu. Present when the meeting reconvened were: Lawrence Hogg, Robert Painter, Todd Simenson, and Jason Hanasyk. • • FIN STATEMENTS 5. Financial Statements (attached and forming Dart of the minutes Council thanked Mrs. Henderson for refining the financial reports to make them easier to understand, and congratulated her on providing a more comprehensive picture of the County's financial situation. OLD BUSINESS 6. Old Business LINDEN RESCUE a) Linden Fire Rescue Unit Mr. Kiviaho advised has been removed from Agenda as need for more time to explore all options, but reassured Council that postponing this item until the next Council meeting would in no way jeopardize the delivery of a rescue unit in May 2005. 3 HILLS H2O WEST b) Three Hills Water West Project Update (report attached and forming part of the minutes) Mr. Todd Simenson, Project Manager Stantec Consulting Ltd., provided Council with a comparison of the advantages and disadvantages of selecting either the Linden North Water Service Area (Area 1) or the Three Hills West Water Service Area 2 as Phase 1 based on the $3.5 million budget available from the ICAP funded West Three Hills Water Project. This construction would be the first of three or more phases, as the original ICAP funding application covered portions of all three areas of the Three Hills West (Areas 1, 2, and 3). Council discussion centered around the density of potential connections per area, the guaranteed availability of a water source, and the greatest need for water beyond the existing groundwater sources. Mr. Simenson advised there was an immediate need for Council to select the area for Phase One of the water project in order for Stantec to be able to meet the deadlines for the specific environmental assessments required for ICAP funding approval. Councillor Crawford moved that Council receive the presentation 425/04 from Stantec Consulting Ltd. CARRIED Councillor Wittstock moved that Council select the Linden North Area as Phase One of the Three Hills West Water Project, based 426/04 on the engineering recommendation, the density of population, and a guaranteed source of water. MOTION DEFEATED Councillor Crawford moved that Stantec Consulting Ltd., proceed with designing a construction proposal for the Three Hills West • 2 Reeve CIL/ CAO P_ KNEEHILL COUNTY COUNCIL MEETING MINUTES September 28, 2004 42704 Water System, having provision for a water supply from either the KRWSC or the Town of Three Hills. MOTION DEFEATED 428/04 Councillor Woods moved that Council reconsider the first motion. CARRIED Councillor Wittstock moved that Council select the Linden North 429/04 Area as Phase One of the Three Hills West Water Project, based on the engineering recommendation, the density of population, and the guaranteed source of water. CARRIED TROCHU FIRE HALL (c) Trochu Fire Hall Addition Project Mr. Jason Hanasyk, Project Manager Stantec Consulting Ltd., provided Council with the project options, based on quotes from Linalta Contractors using the amounts of $155,146.00, $127,971.00, and $120,000.00 plus GST, and listing what is included and deleted from each option. Mr. Hanasyk reported there is no contingency allowance in these quotes, but noted that he had faith in the contractor and felt confident that there should be no surprises. Stantec's recommendation, should Kneehill County not be able to construct the Fire Hall Addition in its entirety, would be to construct the building using Option B of Table T-1 "Contractor • Quote Comparison" (attached to the minutes), for a cost of $129,971.00 plus GST. Reeve Hoppins reported that Council had done due diligence in securing the best price for the project, noting that money was available in the County's budget and that the Fire Management Committee had supported the addition for training purposes and had agreed that the costing proposal of $155,146.00 was the best of the possible options. 430/04 Councillor Knievel moved that Kneehill County proceed with construction of the addition to the Trochu Fire facility at a cost of $155,146.00 plus GST. CARRIED NEW BUS 7. New Business SNOW REMOVAL a) Snow Strategy 2004/2005 (report attached and forming part of the minutes) 431/04 Councillor Wittstock moved that Council approve receive this report as information. CARRIED PIPELINE TIE-IN b) ERC Bearspaw Dr Drum Request for Pipeline Tie In - Resolution Land Services/Evergreen Resources Canada Ltd (report attached and forming part of the minutes) Councillor Crawford moved that Council approve the Evergreen 432/04 Resources Canada Ltd. compensation for the Pipeline Tie In to ERC 13-27-29-21, S.W. 34-29-21-W4, and direct Administration to sign the agreements with a stipulation to the agreement, that upon abandonment, the pipeline will be removed by Evergreen Resources Canada. CARRIED TAX INCENTIVES (c) Tax Payment Incentives/Options (report attached and forming part of the minutes) 3 Reeve CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES September 28, 2004 CARRIED 0 Councillor Wittstock moved that Administration be directed to mail the cheques to the successful Community Grant applicants. CARRIED 0 0 2004 COMM GRANT d)C_o_mm_unity Grants to Non-Profit Organizations(renort ROUND 2 attached and forming part of the minutes) Councillor Crawford moved that Council approve the September 434/04 2004 funding allocations as recommended by the Community Grants Committee. CARRIED VOLUNTEER e) Request for Financial Assistance to Participate in Overseas PROGRAM Volunteer Program (report attached and forming part of the minutes 435/04 Councillor Holsworth moved that Kneehill County not participate in funding this program. CARRIED P.H. DATE f) Request to Set Public Hearing Date - SW 12-32-26-W4 SW 12-32-26 (report attached and forming part of the minutes) Councillor Calhoun moved that Council schedule this Hearing for 436/04 October 26, 2004 at 2:00 P.M. CARRIED ARB - OCT 19/04 g) Assessment Review Board Hearing (report attached and forming part of the minutes) 437/04 Councillor Woods moved that Council set Tuesday, October 19, 2004 at 8:00 A.M., as the date for a hearing on the preliminary issue of the refusal of the issue statement on Roll No. 4264100. CARRIED CORR REPORT 8. Correspondence Report (attached and forming Dart of the minutes 438/04 a) Silent Auction Donation Request - Friend of Guzoo Fundraiser FRIENDS OF GUZOO of October 2, 2004 Councillor Holsworth moved that Council approve the donation of two County maps for this function. CARRIED b) Torrington/Wimborne Community Discovery Evening of TOR/WIMB November 8, 2004 - Council directed Administration look at the COMM DISCOVERY type of presentation the County should be doing at these evenings. 433/04 Councillor Holsworth moved that Council receive this report as information. 439/04 Councillor Calhoun moved that Council receive the Correspondence report. CARRIED 0 9. Business Pending & Summary Report (attached and forming part of the minutes) BUS REPORT Councillor Holsworth moved that Council receive the Pending and 440/04 Business Summary Report. 4 CARRIED r Reeve CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES September 28, 2004 The meeting recessed for lunch from 11:50 A.M. until 12:10 P.M. COUNCIL REPTS 10. Council and Committee Reports Attendance at 70t Anniversary for James & Inez Greig- verbal report by Councillor Knievel 441/04 Councillor Wittstock moved that Council receive the Council and Committee reports, as presented. CARRIED 11. Business Arising from Council and Committee Reports There was no business arising from the Council and Committee Reports 12. In Camera IN CAMERA Councillor Calhoun moved the meeting go in camera to discuss 442/04 legal issues. CARRIED Time: 12:45 P.M. 443/04 Councillor Wittstock moved the meeting back in session. is CARRIED Time: 1:50 P.M. 13. Adjournment ADJOURNMENT The meeting adjourned at 1:52 P.M. 5 Reeve CAO Y ~ 0 BANK RECONCILIATION AS AT AUGUST 31ST. 2004 • GENERAL MASTERCARD PAYROLL TAX SALE TERM DEPOSIT ACCOUNT EXPENSE ACCOUNT TRUST 3-12120 3-12-120 3-12-121 3-12-472 3-12-321 BALANCE, BEGINNING OF MONTH ONTHLY RECEIPTS 334,143.47 652,214.31 7,761.53 26,110.67 330.90 7,500,000.00 TAX. CURRENT 168,300.83 ARREARS 26,991.26 MISC 456,922.22 ADJUSTMENT - UNRECEIPTED FUNDS ADD: DEPOSITS 142,889.33 2,000,000.00 TERM DEPOSITS 3,000,000.00 INTEREST EARNED 29,097.18 CANCELLED CHEQUES 72.22 LESS. PAYROLL #1236-1314 -130,349.06 GEN. CHEQUES -808,597.38 UTILITY BILLS - DIRECT DEBITS -10,594.31 LINE OF CREDIT INTEREST 0.00 -2,569.02 MERCHANT MACHINE -26.60 RETURNED CHEQUES -3,318.98 TERM DEPOSITS -2,000,000.00 -3,000,000.00 BALANCE, END OF MONTH • 1,192,989.91 5,192.51 38,650.94 330.90 6,500,000.00 BANK BALANCE, END OF MONTH 1,179,806.39 5,192.51 38,650.94 330.90 6,500,000.00 ADD: OUTSTANDING DEPOSITS 20,554.13 LESS. OUTSTANDING CHEQUES -7,575.89 OUTSTANDING TRANSFER OUTSTANDING O/D CHARGES PLUS: OUTSTANDING BANK ADJUSTMENT 205.28 BOOK BALANCE, END OF MONTH 1,192,989.91 5,192.51 38,650.94 330.90 6,500,000.00 BALANCE JULY 31ST, 2003 239,822.40 31 345.98 330.90 9,000,000.0d 0 • KNEEHILL COUNTY BANK RECONCILIATION AS AT AUGUST 31, 2004 0 • OUTSTANDING CHEQUES As At August 31, 2004 PAYROLL CHEQUES CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT 14917, 472.00 15116 42.00 15715 200.00 15772 63.00 15775 377 11 15803 577.80 15809 1230.50 15813 236 74 15821 16612 15835 1203.75 15838 214.00 15853 194 40 15854 660 73 15860 265.54 15867 200 00 15868 157.20 15877 815.00 15878 500.00 7,575.89 , 0.00 0.00 0.00 TOTAL OUTSTANDING PAYROLL CHEQUES 0.00 TOTAL OUTSTANDING GENERAL CHEQUES 7,575.89 TOTAL 7,575.89 OUTSTANDING LOANS $ 0.00 CASH ON HAND DEPOSITED $ 20,554 13 SUBMITTED TO COUNCIL THIS REEVE DAY OF 2004 CAO 0 10 • 7(n C Certificate # of Days Amount Maturity Current Year Interest Due Date Number Rate % Invested Invested Date Interest on Maturity 2-Jun-04 8 2.25 90 21000,000 00 31-Aug-04 11,065 57 11,065 57 3-Jun-04 19 2.25 90 1,500,000 00 1-Sep-04 8,29918 8,29918 13-Aug-04 21 2.25 30 1,000,000 00 12-Sep-04 1,16803 1,844.26 13-Aug-04 22 2.25 60 1,000,000 00 12-Oct-04 1,168.03 3,688 52 19-Jul-04 24 2.25 90 1,000,000 00 17-Oct-04 2,704 92 5,532 79 34,610 66 30,430 33 6,500,000 00 KNEEHILL COUNTY TERM DEPOSITS August 31, 2004 '***Interest paid on date deposited but not on date it matures. 9£1'16S`Zl VOOZ LLS`SlC11 9gZ`VL6`{l g6S'VLV`0 Copt 691`00£`11 66VI00`£I SCl'SOV`Il Z00Z 6£`gi6`Ol LVS'StL`ll , {`if l 0 Zgl`869`L ZV$S9V6 lL0`6(LOl . 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BUDGET REMAIN. BUDGET REMAIN. REVENUES General Revenue 100 Taxes 10654691 10588050 (66641) 101% 10396858 10329902 (66956) 200 Grant In Lieu 3665 4020 355 91% 3929 3929 500 Other Revenue Own Sources 45000 195315 384600 189285 51% 487780 385000 (102780) 700 Unconditional Grants fm Other Gov'ts 19608 15608 (4000) 126% 141608, 15608 (126000) 800 Conditional Grants fm Other Gov'ts 900 Other Revenue 1802 1500 (302) 120% 1300 2000 700 45000 10875081 10993778 118697 99% 11031475 10736439 (295036) • Administrative 400 Sale of Goods & Services 250 2025 15200 13175 13% 15209 12200 (3009) 500 Other Revenue Own Sources 200 5926 4900 (1026) 121% 8275 4400 (3875) 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue 26000 26000 0% 45084 45000 (84) 450 7951 46100 38149 17% 68567 61600 (6967) Assessment 400 Sale of Goods & Services 200 50 (50) 9400 (9400). 500 Other Revenue Own Sources 800 Conditional Grants fm Other Gov'ts 10338 (10338) 900 Other Revenue 200 10388 0 (10388) 0% 9400 0 (9400) Fire Protection 400 Safe of Goods & Services 1500 14330 15250 920 94% 55130 (55130)- 500 Other Revenue Own Sources 35 1000 965 4% 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 10000 2000 (8000) 500% 900 Other Revenue 1500 24365 18250 (6115) 134% 55130 0 (55130) Disaster/Ambulance 400 Sale of Goods & Services 500 Other Revenue Own Sources 13403 13403 0% 12630 12585 (45) 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 402500 6000 (396500) 6708% 900 Other Revenue 0 6000 6000 0 402500 19403 (383097) 2074%_ 18630 18585 (45 Radio/Bylaw Enforcement 400 Sale of Goods & Services 500 Other Revenue Own Sources 2758 5200 2442 53% 5370 8700 3330 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue 0 2758 5200 2442 53% 5370 8700 3330 Bridge Inspection 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants I'm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 90000 90000 0% 87278 90000 2722 900 Other Revenue 0 0 90000 90000 0% 87278 90000 2722 Transportation 400 Sale of Goods & Services 500 33273 52000 18727 64% 71736 52000 (19736) 500 Other Revenue Own Sources 18213 8100 (10113) 225% 19076 10100 (8976) 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 587558 1916742 1329184 31% 1330423 1186576 (143847) 900 Other Revenue 524174 1218452 694278 43% 450000 450000 500 1163218 3195294 2032076 36% 1871235 1698676 (172559) Water Services 100 Taxes 500 29697 29697 0 100% 29697 29697 0 400 Sale of Goods & Services 9000 16516 34900 18384 47% 35356 34900 (456) 500 Other Revenue Own Sources 402 550 148 73% 742 550 (192) 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 15000 45172 61000 15828 74% 900 Other Revenue 24500 91786 126147 34361 73% 65795 65147 (648) Sewer Services 100 Taxes 3500 3500 0 100% 4912 4912 0 400 Sale of Goods & Services 2850 5699 11900 6201 48% 18108 11900 (6208) 500 Other Revenue Own Sources 700 Unconditional Grants I'm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue 2850 9199 15400 6201 60% 23020 16812 (6208) KNEEHILL COUNTY OPERATIONS BUDGET REPORT TO AUG 31, 2004 INCLUDES 30 DAY PROJECTION 30 DAY 2004 BUDGET 2003 2003 BUDGET 2004 YTD %USED PROJECT. BUDGET REMAIN. YTD BUDGET REMAIN. Assessment 100 Salaries, Wages & Benefits 6300 51089 75814 24725 67% 23709 (23709) 200 Contracted & General Services 500 32294 10400 (21894) 311% 24810 27350 2540 300 Purchases I'm OtherGov'ts 8 16500 16492 0% 40256 76350 36094 500 Supplies & Utilities 1240 460 1700 1240 27% 1003 1000 (3) 700 Transfer Payments 41000 41000 0% 8040 83851 145414 61563 58% 89778 104700 14922 Fire Protection 100 Salaries, Wages & Benefits 48700 71330 22630 68% 36434 54350 17916 200 Contracted & General Services 10000 61999 188250 126251 33% 198301 187600 (10701)- 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 6651 1000 (5651) 665% 3737 (3737 700 Transfer Payments 6825 319300 312475 2% 159246 130371 (28875) 10000 124175 579880 455705 21% 397718 372321 (25397) Disaster/Ambulance 100 Salaries, Wages & Benefits 6000 6000 0% 5938 6000 62 200 Contracted & General Services 4240 (4240) 300 Purchases fm Other Gov'ts - Dispatch 2300 14102 27511 13409 51% 28086 25170 (2916) 500 Supplies & Utilities 700 Transfer Payments - Kneehill Ambulance 113172 113278 106 100% 115531 113278 (2253) 2300 131514 146789 15275 90% 149555 144448 (5107) Radio/Bylaw Enforcement 100 Salaries, Wages & Benefits 19 (19) 200 Contracted & General Services 1000 4125 16600 12475 25% 5983 14600 8617 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 1100 3384 13500 10116 25% 3637 12700 9063 700 Transfer Payments 2100 7528 30100 22572 25% 9620 27300 17680 Bridge Inspection 100 Salaries, Wages & Benefits 2200 15513 26800 11287 58% 25211 25345 134 200 Contracted & General Services 58202 210400 152198 28% 83974 210400 126426 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 21 8000 7979 0% 5583 10000 4417 700 Transfer Payments 2200 73737 245200 171463 30% 114768 245745 130977 Transportation • 100 Salaries, Wages & Benefits 133900 1001986 1606750 604764 62% 1397696 1340250 (57446) 200 Contracted & General Services 30000 2014582 3571174 1556592 56% 2183026 3142100 959074 300 Purchases I'm Other Gov'ts 175 500 325 35% 326 (326) 500 Supplies & Utilities 143000 822201 1715000 892799 48% 1762445 1392500 (369945) 700 Transfer Payments 4500 688800 684300 1% 1380031 607650 (772381) 306900 3843445 7582224 3738779 51% 6723524 6482500 (241024) Water Services 100 Salaries, Wages & Benefits 1800 11286 21400 10114 53% 22212 19265 (2947) 200 Contracted & General Services 16477 1200 (15277) 1373% 23578 1100 (22478) 500 Supplies & Utilities 4700 29011 55550 26539 52% 46695 56750 10055 700 Transfer Payments 110000 110000 0 100% 40000 50000 10000 900 Other Transactions 45 (45) 0 6500 166819 188150 21331 89% 132485 127115 (5370) Sewer Services 100 Salaries, Wages & Benefits 1600 10037 18800 8763 53% 17209 17345 136 200 Contracted & General Services 1000 25000 25000 0% 12570 25000 12430 500 Supplies & Utilities 250 767 30700 29933 2% 26290 32500 6210 700 Transfer Payments 800 Financial Services 2850 10804 74500 63696 15% 56069 74845 18776 Garbage Services 100 Salaries, Wages & Benefits 6400 44776 76900 32124 58% 62277 73200 10923 200 Contracted & General Services 23000 132878 271955 139077 49% 130055 136686 6631 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 5000 4863 38300 33437 13% 33087 38000 4913 700 Transfer Payments 15319 15319 0% 5319 5064 (255) 34400 182517 402474 219957 45% 230738 252950 22212 FCSS Services 100 Salaries, Wages & Benefits 5000 41093 62553 21460 66% 56571 58125 1554 200 Contracted & General Services 1200 2722 5025 2303 54% 4993 5300 307 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 1000 915 7400 6485 12% 10872 12207 1335 700 Transfer Payments 180241 237690 57450 76% 261042 253137 (7905) 7200 224971 312668 87697 72% 333478 328769 (4709) KNEEHILL COUNTY OPERATIONS BUDGET REPORT TO AUG 31, 2004 INCLUDES 30 DAY PROJE CTION 30 DAY 2004 BUDGET 2003 2003 BUDGET 2004 YTD %USED PROJECT. BUDGET REMAIN. YTD BUDGET REMAIN. KCRP 100 Salaries, Wages & Benefits 11500 82926 138300 55374 60% 131830 131900 70 200 Contracted & General Services 4000 32601 57350 24749 57% 56605 57500 895 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 1200 1851 9900 8049 19% 10126 9700 (426) 700 Transfer Payments 4501 (4501) 16700 117378 205550 88172 57% 203062 199100 (3962) Cemetery Services • 100 200 Salaries, Wages & Benefits Contracted & General Services 1100 7224 12700 10000 5476 10000 57% 0% 11881 11251 11900 10000 19 (1251) 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 40 200 160 20% 618 100 (518) 700 Transfer Payments 1100 7264 22900 15636 32% 23750 22000 (1750) Planning Services 0 0 100 Salaries, Wages & Benefits 4800 38797 57135 18338 68% 56474 47100 (9374) 200 Contracted & General Services 500 35660 86950 51290 41% 56125 55900 (225) 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 1200 1908 5000 3092 38% 2954 5000 2046 700 Transfer Payments 500 500 0% 607 600 (7) 6500 76365 149585 73220 51% 116160 108600 (7560) ASB 100 Salaries, Wages & Benefits 5000 64582 113500 48918 57% 103842 72550 (31292) 200 Contracted & General Services 4000 10903 34700 23797 31% 19380 14900 (4480) 300 Purchases fm Other Gov'ts 400 Special Projects 143500 143500 0% 42636 (42636) 500 Supplies & Utilities 5000 94166 80800 (13366) 117% 103634 131800 28166 700 Transfer Payments 12083 18350 6267 66% 105400 83400 (22000` 14000 181733 390850 209117 46% 374892 302650 (722421 Land Resale . 200 Contracted & General Services 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 700 Transfer Payments 900 Other Transactions 0 0 0 0 0% 0 0 0 Recreation • 100 Salaries, Wages & Benefits 118 275 157 43% 119 275 156 200 Contracted & General Services 7798 18100 10302 43% 16431 18100 1669 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 1400 5495 15900 10405 35% 15063 13500 (1563) 700 Transfer Payments 100000 37938 245000 207062 15% 193242 205000 11758 101400 51349 279275 227926 18% 224855 236875 12020 Fiscal Services 700 Transfer Payments 0 0 0 0 0% 620000 0 (620000) TOTAL EXPENDITURES 1620021 7939320 15974617 8035297 50% 14837839 14139706 (698133) SURPLUSI(DE FICIT) (591986) 5291628 5938 (5285690) 4076 4037 (39) 0 KNEEHILL COUNTY CAPITAL BUDGET REPORT TO AUG 31, 2004 INCLUDES 30 DAY PROJECTION 30 DAY 2004 2004 BUDGET D 2003 2003 BUDGET PROJECT. YTD BUDGET % USE REMAIN. YTD BUDGET REMAIN. CAPITAL REVENUES Administrative 600 Sale of Fixed Assets 800 Capital Grants 920 Transfer From Capital Reserve 4,000 4,000 0 930 Transfer From Operating 41,000 41,000 0% 36,742 35,300 (1442) 940 Transfer From Other Capital Function 0 0 41,000 41,000 0% 40,742 39,300 (1442) Assessment 600 Sale of Fixed Assets 800 Capital Grants 920 Transfer From Capital Reserve is 930 Transfer From Operating 41,000 41,000 940 Transfer From Other Capital Function 0 0 41,000 41,000 Fire Protection 600 Sale of Fixed Assets 5,000 800 Capital Grants 102,400 102,400 920 Transfer From Capital Reserve 153600 153,600 930 Transfer From Operating 9,975 319,300 309,325 940 Transfer From Other Capital Function 5,000 9,975 575,300 565,325 Disaster/Ambulance 600 Sale of Fixed Assets 800 Capital Grants 920 Transfer From Capital Reserve 930 Transfer From Operating 940 Transfer From Other Capital Function 0 0 0 0 Radio/Bylaw Enforcement 600 Sale of Fixed Assets 800 Capital Grants 920 Transfer From Capital Reserve 930 Transfer From Operating 940 Transfer From Other Capital Function 0 0 0 0 Transportation 500 Other Revenue Own Sources 600 Sale of Fixed Assets 20,000 34,133 19,200 (14,933) 800 Capital Grants 920 Transfer From Capital Reserve 930 Transfer From Operating 682,800 682,800 940 Transfer From Other Capital Function 35,000 (35,0001 • 20,000 69,133 702,000 632,867 Water Services 600 Sale of Fixed Assets 800 Capital Grants 920 Transfer From Capital Reserve 930 Transfer From Operating 110,000 110000 0 940 Transfer From Other Capital Function 0 110,000 110,000 0 Sewer Services 600 Sale of Fixed Assets 800 Capital Grants 920 Transfer From Capital Reserve 930 Transfer From Operating 940 Transfer From Other Capital Function 0 0 0 0 Garbage Services 600 Sale of Fixed Assets 800 Capital Grants 920 Transfer From Capital Reserve 930 Transfer From Operating 940 Transfer From Other Capital Function 0 0 0 0 Planning Services 600 Sale of Fixed Assets 800 Capital Grants 920 Transfer From Capital Reserve 930 Transfer From Operating 500 500 940 Transfer From Other Capital Function 0 0 500 500 ASB 600 Sale of Fixed Assets 800 Capital Grants 920 Transfer From Capital Reserve 930 Transfer From Operating 12,083 18,350 6,267 940 Transfer From Other Capital Function 0 12,083 18,350 6,267 Recreation 600 Sale of Fixed Assets 800 Capital Grants 920 Transfer From Capital Reserve 930 Transfer From Operating 940 Transfer From Other Capital Function 0% 0% 0 0 0 0 0% 220,834 163121 (57713) 0% 175,044 (175044) 3% 159,246 130371 (28875) 68 (68) 2% 555,192 293,492 (261700) 0 0 0 0 0 0 5,316 (5316 1 178% 233,523 176,000 (57523 1 0% 617,091 602,650 (14441 10% 855,930 778,650 (77280 39,828 85,000 45172 100% 40,000 40000 0 100% 79,828 125,000 45172 0% 0 0 0 0% 0 0 0 0% 608 (608) 0% 608 0 (608) 66% 83,400 83,400 66% 83,400 83,400 0 0 0 0 0 0% 0 0 6 - TOTAL CAPITAL REVENUES 25,000 201,190 1,488,150 1,286,960 14% 1,615,700 1,319842 (295858) KNEEHILL COUNTY CAPITAL YTD BUDGET COMPARISON AUGUST 31, 2004 Capital Revenues 800,000 700,000- 600,000- 500,000- 400,000- 0 Actual @ Budget 300,000- 200,000 100,000 - 0 - _rF r- 1 2 3 4 5 6 7 8 9 10 11 12 13 • Capital Expenditures 800,000 700,000 - 600,000 - - 500,000 - [NActual 400,000- 0 Budget 300,000- 200,000- 100,000 0 ran ED. 5 °5 Pa~`c` Pyre 00 Qua is KNEEHILL COUNTY PROPERTY TAXES MONTHLY BALANCE 2004 Monthly Tax Arrears Balance Graphically Displayed 400000 00- • 350000. 00- 300000. 00 - 0 a 250000 00- .q rn 200000 00- C d 0 150000. 150000. 00- 00- 0 100000. 00- 50000. 00- 0.00- Bal. _r _r _r _ --i _r 1--% --0- Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Month i 2004 Current Monthly Tax Balance Graphically Displayed 12000000- 10000000- 8000000- 0 c 6000000- , rn E 4000000- 0) M O 2000000- 0 -2000000- Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 0 Month ❑Open Bal. Council Agenda Item #6(a) Linden Fire Rescue Unit - verbal report by G. Kiviaho • 0 • 25 Council Agenda Item #6(b) 0 • 0 Rob Mayhew Public Wor: cs Superintendent Gene Kiviaho CAO 26 is TO: Gene Kiviaho Reeve Hoppins Members of Council FROM: Rob Mayhew DATE: September 22, 2004 Issue: Three Hills West Update Background At the September 14, 2004 Council, Council gave Stantec Consulting approval to begin the preliminary work on the Three Hills West Water Project. Discussion As discussed at this meeting, Stantec recommended that the Three Hills West Project be divided up into three areas or phases based on the available funding. I have asked Stantec to provide pro's and con's for two of these areas: 1. Originating at Linden and the KRWSC waterline 2. Originating at Three Hills to service the eastern most residents of the original Three Hills Water Group. Further information to be presented by Stantec at the September 28, 2004 Council meeting. Financial I mplications Recommendation That Council select the area where Stantec should concentrate the detailed design. O N M r E `o LL To: Gene Kiviaho Reeve Hoppins Mer. bers of Council From: Rob Mayhew • Date: September 23, 2004 Council Agenda Item #6(c) Issues: Exp 3.nsion of Fire Hall facility to be used as a Training Centre for Kneehill County Fire Departments Backgroun d: At the Augl st 18 Council meeting, a cost estimate received from a local contractor to construct a wood frame rather than a steel frame, using the original plans in the mount of $155,000.00 was presented to Council. Council reconfirmed the budgeted expenditure of $100,000.00 for development of the Trochu Fire Hall addition (Motions #359/04 & 360/04), andefeated a motion recommending the project be delayed until 2005 in order to allow the County to budget for the entire project plus the necessary maintenance needed to tFe existing building. Council directed the plans be referred to Stantec Consulting :or review and to recommend possible options. Discussion: Stantec Consulting has prepared three possible cost options, listing what each plan would include for Council consideration and these will be distributed at the September 28`h meeting. The other option remains, to delay this project until 2005, to allow the County to budget addii ional funds for the expansion and the necessary maintenance to the building. Financial Implications: Kneehill County has allotted $100,000.00 from the 2004 Budget for this expansion to the facility plus an extra $6,500.00 for engineered drawings. Unknown amount required for general maintenance and repairs 0 Recommen elation: That Counc; l delay this project until 2005, to allow the County to budget for the entire project, incLiding maintenance. Rob Mayhew, Operations Director 27 Is 0 N ri E `o Council Agenda Item #7(a) To: Gene Kiviaho Reeve Hoppins Members of Council 0 From: Rob Mayhew Date: September 22, 2004 Issue: Snow Strateg y 2004 Background: The 2004 snow strategy remains basically the same as presented in 2003 with the ad Etion of an extra grader. SNOWPLOWING INFORMATION ➢ The County maintains its snowplowing route but for emergency requests, resi3ents may contact the Office at (403) 443-5541. ➢ The average coverage by graders or snowplow trucks in normal snow conditions is 3 )-35 miles per day and cleanup is completed under normal conditions in 4 to 5 day If the snowfall is heavy the coverage is 20-25 miles per day and the cleanup is completed in 7 to 8 days. ➢ The graders work 10 hour days. ➢ For snow removal the County will have 3 plow trucks and 7 Divisional graders and 1 extra grader as budgeted in 2004. ➢ Hamlets are done when the crews are finished with clean up on the roads. Discussion The 2004 budget also included the purchase of a new gravel truck, allowing the County to set up th -1 old truck with a plow and a sand unit. Plans are to keep the two existing plow trucks and have a total of three trucks ready for winter season to take care of the surfaced ro -ids. I Financial Implications Cost for manpower and maintenance dependent upon amount of snowfall. Recommendation 1. Thef Council receive this report as information. Rob Mayhi;w, Operations Director Gene Kiviaho, CAO 28 0 0 N M r E `o LL TO: Gene Kiviaho Reeve Hoppins Members of Council FROM: Rob Mayhew DATE: September 22, 2004 Council Agenda Item #7(b) Issue: ERC Bearspaw Dr DRumW 5-34-29-21 W4M Pipeline Tie Into ERC 13-27-29-21 SW1/4 34-29-21 W4M Resolution Land Services Ltd. / Evergreen Resources Canada Ltd. Backgrour.d Rot Banks of Resolution Land Services Ltd. met with Rob Mayhew and left the pap,,rwork in reference to the above project for the appropriate signatures. At the Juno 8, 2004 Council meeting, Council approved the drilling of a gas well on Kne ehill County Property at 5-34-29-21 W4. Evergreen Resources Canada Ltd. is nova- requesting a pipeline across the land to tie into the well. Discussion The compensation discussed is as follows: is Compensation Summary for ERC Bearspaw DR DrumW 5-34-29-21 Pipeline Tie In to ERC 13-27-29-21 SW1/4 34-29-21 W4M Total Acreage for Pipeline Right of Way 1.47 acres. Ma;ket Value of Land $1200./ac. $ 1,764.00 Crop Damages $240./acre (rounded) 355.00 Rig.lt of Entry Fee $500./ac. 735.00 Not ~ negotiatble as granted via Alberta Surface Rig. its Act To! al Payment $2,854.00 0 Recommendation 1. That Council approve the Evergreen Resources Canada Ltd. compensation for "the Pipeline Tie In to ERC 13-27-29-21 SWIA 34-29-21 W4M and direct Administration to sign the agreements. Rob Mayhf,w Public Woi ks Superintendent Gene Kiviaho CAO 29 i O N Ch r E `o LL h- i TO: Gene Kiviaho Reeve Hoppins Members of Council From: Lavinia Henderson • Date: September 23, 2004 Issue: Tax Payment Incentives/Options Council Agenda Item #7(c) Background: Council requested information on alternatives which could serve as mechanisms to improve payment options available to taxpayers and cash flow to the County as well as research the minimum tax the County charges. Discussion: A survey was distributed by email to all rural municipalities and urban municipalities with populations between 3500 and 10,000; 49 responded - results are attached. A TIPP program (Tax Installment Payment Plan) is the most commonly run program. The TPP program (Tax Prepayment Plan) is less common and appears to be divided between two versions - an interest version, the other a discount plan. Draft copies of the two by-laws are attached for your review. ® The County did have a discount plant in place from 1945 until 1965: 6% to July 15, 5% to Nov 15. In 1993 an incentive of 4% was applied to prepayments from Jan 1 to March 31. It was repealed Jan 1, 1994. The County charges a minimum tax of $25.00 on parcels where the tax rate application against the assessment does not raise at least $25.00. This has been in place since 1996. A copy of a graph which represents the Monthly Average Tax Payments vs. the Monthly Average Expenses from 1998 to the Present has been included for your information. Financial Implications: Tax Discounts or interest would be an expense to the budget. Assuming 2% tax increases, all payments in January and five years to have 30% of the farm and residential properties on an incentive plan the expense side of the budget would have to be adjusted with estimates as follows: • Year Prepay Growth Tax Amount Est. Prepay Est. Expense 2005 5% 3,700,000 185,000 7,400 2006 10% 3,774,000 377,400 15,096 2007 20% 4,149,480 829,896 33,196 2008 25% 4,232,469 1,058,117 42,325 2009 30% 4,317,118 1,295,135 51,805 Once the staturation point has been reached, a prepayment plan will also increase interest on GIC's which do not have to be cashed in during the first three months of the year based on historical spending history. A TIPPS program will be more labor intensive for the County to start but once set up in an electronic format would probably be more beneficial to those ratepayers who budget tightly than a prepayment plan. Recommendation: That Council consider the adoption of TIPP and TPP programs to meet the • various needs of the County's ratepayers, with this program commencing with the 2005 tax year. Lavinia Henderson 28 Mun'-'^""`r Pop. Penalty: Current Penalty; Arrears Pen Rate Current Pen Rate Arrears Intent. Install Min. Tax Coll. Rate Northern Lights 3,636 31-Oct 31-Oct 12% 12% No No 10 Woodlands 30-Jun 31-Aug 6% 6% No Yes•DROB No 99% Vulcan County 3,778 30-Sep 31-Dec 3%Imon 12% No Yes - DRDB No 98.50% Big Ham 1,298 30Jun 3G-Jun 9% on July 1 9°t.0 on Jan 5 No Yes - Preauth. No 92% Cypress 15-Nov Yes - can start any No 99% Leduc County 12,528 30-Jun Nov 1 and Mar 1 6% 6% and 6% No Yes No 94% Lethbridge County 9,930 31-Jul 1-Feb 5% Aug 1;5%Sep 30;5%Nov 3(15% No No 96% Town of Banff 8,000 15-Jul 1.5%/month 1.5%Imth Yes Yes No 98.60% County of Barrhead 5,768 31-Aug Aug 31, Oct 31, Feb 28 8% 8%;4%,4% No No No 93% Paintearth 219230-Jun 30-Sep 5%July 1 10%OctI No No No 98.70% MDBonnyville 8,399 15-Sep 1-Mar 12% 10% No Yes - Auto Dr Mthly No 98% Lacombe County 10,651 31-Aug 1-Dec 8% Sep 1 and 10% on Dec 1 10% No Yes No 98% Grande Prairie County June 30 and last bus day Oct June 30 and last bus day Oct 3% Jun 30;12 % last bus day Oct 3% Jun 30;12/0 last bus day C No Yes - sign by Dec 15 No 96.5% by Oct 31 County Wetaskiwin 10,650 31-Aug 31-Dec 6% 7% No Yes No 97.50% MDRockyview 30,688 30-Jun IJul 12%July 1 12%Jan1 No Yes 20 98,50% MD Foothills 17,682 30-Sep 31-Dec 6% 12% Yes Yes 38 96.41% County St. Paul - No No 9140% Yellowhead County 9,881 30-Jun 31-Dec 6% 6% No Yes No 96% MD Big Lakes 4,180 30-Jun 31-Dec 7.50% 7.50% No No No 99% Birch Hills County 1,644 15-Nov 15-Nov No No 25 98% MD Peace 1,496 End of May 31-Jan 1%/Month after May 31 10% Jan 31 Yes No No 94% Mountainview County 12,134 15-Sep 15-Oct 2% 10% No No 2 96.60% Brazeau County 6,895 31-May 1% 1% No Yes No MD of Fairview 1,803 31-Jul 1%/mth No No No Hneehill County - Oct 31 and Nov 30 5% and 5% No No 25 97.20% Town of High River 9,345 30-Jun 6%Jul 1, Sep 1, Dec 1 1.5%Imth No Yes -15th of month No 97.70% Town ofBanhead 4,213 30-Jun 30-Jun 12%Jun30 12%Dec31 No Yes No 98.68% Ponoka County No No 98% MD Wainwright - 30-Nov 30-Nov 12% 12% No Yes No 98.90% Town of Slave Lake 6,600 30-Jun 31-Dec 10% Jun 30, 6% Oct 1 10% on Jan 1 Yes Yes No 96% Town of Beaumont 7,407 30-Jun July 30, Aug 31, Dec 31 5% Jul 1, 6% Aug 1, 6% Sep 1 18% on Jan 1 No Yes No 97% 1 a',-?-d County 5,301 15-Nov 12% No Yes Yes 96.30% County of Camrose 7,294 July 31, Oct 31 1-Mar 2%,10% 12% No Yes No 90% by Aug 1103 Parkland County 27,252 30-Jun 1.5% on 1st of mth frm July - Dec 12% on Jan 1, 5% on Mar i No Yes - Preauth. Dr No 97.80% Town of Stettler - June 30 and July 31 31-Dec 3% June 30; 9% July 31 12% No Yes - Dr Debit No 98.24% Beaver County 5,644 30-Oct 30-Oct 18% 18% No Yes No 96% Wood Buffalo 67,105 30-Jun 3% July 1, 7% Sep 1, 3% Nov 1 2% July 1, 2% Sep 1, 9% Nov No Yes - Dr Debit 50 County of Warner 3,798 30-Nov, 1-Dec 14% No No No 98% Smoky Lake County 2,773 31-Oct 28-Feb 10% 10% No Yes • Dr Debit No 95+% Town ofMorinville 6,5401-Jul 15% 18% No Yes No 98% Wheatland County 7,889 June 30 and Dec 31 June 30 and Dec 31 9% both dates 9% both dates No Yes No 96% Town of Strathmore 6,640 June 30, Aug 31, Oct 31 31-Dec 10%,4%,4% 9% both dates Yes Yes No 96% Town of Hinton 9,405 30-Jun 31-Dec 9% July 1, 6% Aug 1 15% Jan 1 No Yes No 98% MD of Greenview, 5,439 15-Nov i-Jan 8% Nov 16,10% Dec 31 18% No No 20 76% Town of Westlock 4,719 30-Jun 31-Dec 4% July 1, 8% Aug 1 18% Jan 1 No Yes No 95% Strathcona County 75,949 30-Jun 3% July 1, 6% Aug 1, 9% Sept 1 9% Jan 1, 9% Feb I No Yes No 98+% Sturgeon County 18,067 July 1 and Aug 1 1-Mar 6% 12% No Yes No 98.30% MD ofClearhills 2,77215-Jul 31-Dec 6% 6% No No No Town of Pincher Creek 3,666 31-Jul 31-Dec 12% 10% No Yes Yes 96.2% for 2002 0 0 0 F_ TAX INCENTIVE BY-LAW A BY-LAW OF THE COUNCIL OF THE KNEEHILL COUNTY IN THE PROVINCE OF ALBERTA, TO PROVIDE FOR DISCOUNTS FOR PREPAYMENT OF TAXES. WHEREAS, under the provision of Section 339 of the Municipal Government Act, being Chapter M-26 of the Revised Statutes of Alberta 2000 as amended, a Council may provide by by-law incentives for payment of taxes set out in by-law; and ~ WHEREAS, the Council of Kneehill County deems it desirable to' provide for discounts on prepayment property taxes. NOW THEREFORE, the Council of Kneehill County duly assembled enacts as follows: 1. THAT this By-Law shall be cited as the Tax Discount By-Law of`Kneehill County. E4s ~ " PART A DEFINITIONS a MUNICIPALITY shall mean Kneehill County. a TAXES shall mean current taxes but shall not include any local improvement charges or ® local maintenance charges. PART B REGULATIONS 1. Taxpayers of the mum"6pality desiring to prepay taxes in any year shall supply a description sufficient to identify the property against which prepayments of taxed is to be applied. 2. Prepayment of taxes 'may not exceed the previous years taxes on the property excluding any local improvement charge or local maintenance charges. Prepayment of taxes will be non-refundable prior to the current years levy of taxes unless' a sale has occurred and a written request made. Any portion of a discount remaining on the account as credit will not be reimbursed unless a sale has occurred in which case the discount will be prorated. 3. Notwithstanding Section 2, in the case of prepayment of taxes being made on properties where there has been an increase or decrease in assessment, the prepayment shall be calculated by using the current assessment of that property and the previous years mill rate applicable to that property. 4. Prepayment of taxes shall be limited to the current year. 33 0 F_ 5. Prepayments shall receive a discount as follows: (a) from January 1 up to and including 31. 4 % (b) from February 1 up to and including February 28 (February 29 in the case of a leap year), 3% (c) from March 1 up to and including March 31, 2% • 6. Discounts on taxes shall not be offered after March 31. 7. This by-law shall come into full force and effect on January 1, 2005. Councillor moved first reading to this by-law on s Councillor moved first reading to this by-law on Councillor moved first reading to this by-law on DONE AND PASSED IN A REGULAR MEETING OF COUNCIL THIS DAY OF AD 2004. t < o. _ REEVE, KENNETH HOPPINS e ! A 1-1 d"UXTT TTTT 7T A TTl1 PREAUTHORIZED MONTHLY INSTALLMENT TAX PAYMENT PLAN BY-LAW A BY-LAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, FOR THE PROVISION OF A PREAUTHORIZED MONTHLY INSTALLMENT PROPERTY TAX PAYMENT PLAN. WHEREAS, pursuant to Section 340(1) of the Municipal government Act being Chapter M-26 of the Revised Statutes of Alberta 2000, as amended, a Council may by By-law permit taxes to be paid by installments, at the option of the taxpayer; and WHEREAS, pursuant to Section 340(2) of the Act, a person who wishes to pay taxes by installments must make an agreement with the Council authorizing the method of payment; and WHEREAS, pursuant to Section 340(3) of the Act;; when,, an agreement under subsection (2) is made, the tax notice or a separate notice enclosed with the tax notice, must state the amount and due dates of the installments to be paid in the remainder of the'year and what happens if an installment is not paid; and WHEREAS, pursuant to Section 203(1) of the Act a Council may By-law delegate any of it's powers, duties or functions underthis:or any other enactment or a By-law to a council committee, the chief administrafiv64filcer or a designate, unless this or any other • enactment or by-law provides otherwise;, and WHEREAS, Council ofKneehill County deems it desirable to provide for such a payment plan and the regulations for it. NOW THEREFORE, THE Council of KPeehill County hereby enacts as follows: 1. This By-Law; shall be cited as the Tax Installment Payment Plan By-Law. 2 F ; Taxpayers of.Cneehill County shall have the option to enter into a ireauthorized monthly installment tax payment plan to provide for the payment of property taxes and local improvement taxes in equal monthly installment from `January to December in any year provided that the following conditions shall be met: (a) The plan shall commence on January Ist of each year provided that all taxes, local improvement taxes, tax arrears and penalties are fully paid on or before December 31st of the preceding year. 40 (b) An agreement for installment payments by direct debit must be entered into by the taxpayer. The C.A.O. is hereby delegated by Council to enter into the agreement with the taxpayer on behalf of the Council. (c) Installment payment dates may be either the fifteenth or the last banking day of each month, at the option of the person taxed. 3, 0 I Before the tax notices are issued each year, the monthly installment amount shall be one-twelfth of the amount determined to be the previous year's tax levy. is • • 4. (a) Where the property is subject to an increase or decrease in assessment, prepayment installments shall not exceed one-twelfth of an amount calculated by the C.A.O. as the product previous year's mill rate applied against the new assessed value for the tax year for which payment is desired to be made. (b) The C.A.O. shall make allowances in the calculation of any installment plan if a local improvement levy is:no longer applicable to a property or ifa local improvement levy ; ws1=1 become applicable to a property. R, 6. The C.A.O shall make adjustments to the monthly`installments.rate upon levying of current years taxes and provide a notice of `such, to the taxpayer with the tax notice. Such installment payments shall be''calculated to ensure that the current year's taxes will be paid in full by the end~,of the year. sl. , jy 7. Any amounts paid to Kneehill County as a prepayment of current years taxes are non-refundable. ~F.Cs 8. In default of payment of any installmenf~by, the day named for the payment of the installment, a penalty of 1.5% (or'&and a,hdlfTper,cent)'may be imposed on the first day of default, and on the first d'ay, Hof each calendar month thereafter up to two consecutive d`efaultsinstallments' 9. The C.A.O. maycancel the privilege of continuing in the plan if two consecutive installments fail to be honored. The unpaid balance of taxes shall be subject to a penalty'; &6 as Set out in,the cuirentlax Penalty By-Law of Kneehill County. rS ! y~. 3p 10. ~!xTenalties and prepayment' 3 scoff nts shall not be applied to any account with a q;ffl r. prear.thorized payrn&t planiiinless the privilege has been revoked by the C.A.O. The" ax-)ayer must.be notif ed in writing by the C.A.O. if the plan is revoked. 11. Taxpayers44' ill be.required to enter into an agreement in a form as authorized by the C.A.O. THIS By-Law shall come into full force and effect January 1, 2005. Councillor moved first reading to this by-law on Councillor moved first reading to this by-law on Councillor moved first reading to this by-law on DONE AND PASSED IN A REGULAR MEETING OF COUNCIL THIS DAY OF AD 2004. • Monthly Average Tax Payments vs. Monthly Average Expenses (1998-Present) $5,000,000 $4,750,000 $4,500,000 $4,250,000 $4,000,000 $3,750,000 $3,500,000 $3,250,000 $3,000,000 $2,750,000 $2,500,000 p° $2,250,000 $2,000,000 $1,750,000 $1,500,000 $1,250,000 $1,000,000 $750,000 $500,000 $250,000 $0 r n t ~ I1 V i~ i r I I 11 ac1 Ise, ~ P 9~Q~ p ~o~ Qua Month Av. ayv Tax Payments --M-Average Expenses To: Reeve Hoppins Members of Council Gene Kiviaho From: Barb Long Date: September 23, 2004 Council Agenda Item #7(d) Issue: Distribution of the Second Round of Community Grants Funding - September 2004 Background: A Community Grants Committee meeting was held at 8:30 A.M. on Tuesday, September 28, 2004 to review the applications for the 2004 second round of funding and determine eligibility and funding allocations. As per the Community Grants Policy Guidelines the funds will be distributed by November 1, 2003 and Council will receive confirmation of the expenditure of funds within one year. The next funding application deadline will be in the first week of February 2005 with the fund to be distributed prior to April 1St with Council to determine the method of distribution . Discussion: The Community Grants Committee (consisting of all of Council) received 19 applications requesting $147,051 in funding for projects totaling $434,426. This round of funding has a total amount of $21,07.00 to distribute. Recommendation: 1) That Council approve the September 2004 funding allocations as recommended by the Community Grants Committee 2) That Council select the method of distribution of funds Barb Long 38 • F_ To: Reeve Hoppins Members of Council Gene Kiviaho From: Barb Long ® Date: September 22, 2004 Council Agenda Item #7(e) Issue: Request for Financial Assistance to Participate in Overseas Volunteer Program Background: A letter has been received from Kelsey L. Olson, an office employee with Kneehill County, requesting Council to consider sponsoring part of the costs for her to participate in a volunteer overseas program, Cross-Cultural Solutions. The cost for this four week program totals $5,200.00. (A copy of the letter has been attached for your information) Discussion: Ms. Olson advised she hopes to travel to Peru in February or March of 2005, to work with under privileged children and the elderly. The goal of this program is to operate volunteer programs around the world in partnership with sustainable community • initiatives, and in bringing people together with a shared perspective, to foster cultural understanding. Ms. Olson will contribute half of the total cost from her own savings and hopes to obtain support from other organizations for the balance. Recommendation: Council decision Barb Long 0 39 0 F_ 0 September 20, 2004 --T-oWiom It May Concern: I am writing to you because I have just discovered an overseas volunteer program through Cross-Cultural Solutions. This is all opportunity to work with, and provide care for wider privileged children and the elderly, as well as teach English to those in need. Cross-Cultural Solutions, is a lion-profit volunteer organization, that offers a program which places volunteers in a host of different countries all over the world for a variety of community development projects. Cross-Cultural Solutions mission is to operate volunteer programs around die world in partnership with sustainable community initiatives, bringing people together to work side-by-side while sharing perspectives and fostering cultural understanding. This Company is a recognized leader m its field, sending thousands of participants overseas every year and having been profiled in more than 300 news outlets, including Time, Newsweek, USA Today, National Geographic Traveler, and CNN. They are an independent, non-profit organization. All Cross-Cultural Solutions programs are run solely by volunteer contributions, and therefore each program has a fee. The fee for this four week program, includes all meals, lodging, travel medical insurance, in-country transportation, and airfare, totalung $5200.00. There are guidelines that have to be met, so all funds raised have to be received by December 31, 2004. I hope to travel as early as February or March 2005 to Ayacucho, Peru, depending on funds raised. To be able to take part in this program, I am in need of financial assistance, which I am hoping to obtain by approaching different businesses within my community. Any support is greatly appreciated un the form of a cheque made out to myself. In the event of falling short in my fundraising, this will ensure I can return all funds to the supporter. I will return at a later date, giving your office time in considering a donation. Should you have any questions about the volunteer program, please call me at the numbers listed below. Sincerely, AU=14~ Kelsey L Olson Box 1046 Three Hills AB TOM 2A0 Ph: 403-443-5462 home 403-443-1560 cell 403-443-5541 work 0 F- Council Agenda Item #7(f) To: Reeve and Members of Council From: Planning and Development ® Date: September 28, 2004 Issue: Request to set Public Hearing date. Background: An application has been submitted by Dwayne Weisenburger to redesignate approximately 33 acres of land, which is situated in the SW Quarter of Section 12, 32, 26, from Agricultural Conservation to Agricultural. Discussion: Prior to holding a Public Hearing, the proposed amendment needs to be: advertised in a local newspaper at least once a week for two consecutive weeks, as per Section 606 (2)(a) of the MGA: circulated to adjacent landowners owners within a 1.5- mile radius of the subject property, as per County Policy 5-4. Recommendation: That Council schedule this Hearing for October 261h, 2004, at 10:00 A.M. Jeremy Fenton Planning Department 0 41 ~y) TO: Gene Kiviaho Reeve Hoppins Members of Council From: Lavinia Henderson r 0 Date: September 27, 2004 Issue: Assessment Review Board Hearing Background: Pursuant to Section 2(5) of the Assessment Complaints and Appeals Regulation No. 238/2000, if a complainant who does not comply with subsection (2) of the regulation, the clerk of the ARB may refuse to file the issue statement. Pursuant to section 2(6) a complainant is provided 14 days notice to appeal the refusal to the ARB. If an appeal is received, and a hearing is granted to determine whether sufficient information has been provided for an ARB hearing, 14 days notices must be provided to the complainant. Discussion: One of the issue statements I received did not meet the requirements of section 2 of the regulation in my opinion and I refused the appeal. The complainant was notified in writing and subsequent to that I received what . I believe to be an appeal of the refusal which in turn requires a preliminary hearing by the Assessment Review Board to determine whether sufficient information has been provided for an Assessment Review Board Hearing. Recommendation: That Council set Tuesday, October 19, 2004 at 9:00 a.m., as the date for a hearing on the preliminary issue of the refusal of the issue statement on Roll No. 4264100. Lavinia Henderson Clerk, Assessment Review Board 0 0 iJall'D"" OaW filed ABT m,2W' no copy Samce (Lai nPI. E. A0 2g 22 N§ acres Frank Livestock & Feed been a `Y` Canyon . 5.8g Y°tletterOfie°~oSellagr°°mant 1o West°fHQtStohrogeet saedy NN le °m AB qg rAPYided vAigh Oyt9 ~4 Weseutfi on N to adl°s za~g, M°KNtaYa bennaw`r ls~ req es` Frank tor ~11',, p no 2acre requestfortoUoFrandsM°Kwllal oSellA9""laceme°t-0 64 of letter the 0 Rep e[to Sell V. copy led I iafion copY advi4m9 a} Czfion 6ddg° 28.22 fi g"SeP~ 29~2j.W4Hrghtoad}utasaGa%SenfromP`sePthn001i35ABiK ~mquest0r Frank ~copy toRobtfile . Canyon ii 0, tCPY 01 lehlta( to R° 9p a acceP ed Pt. ~6 of west of Ha>G> of Hen Igled AB rim>~Zahon aygD4W°st Ustass Ot essmeMBrid9aRaq°estlist.sus IG Hv9 01200 Game I W4 adt 1 > ta)lnQ authoa to N to[ <~uarcov ev ew the 2007 AB joi AB T an>vo atwrr Ista1us of tu[!b`°~s based °n mrsubmi~n9 a bid to host and rer°a6atw° 131 Site II E ,•^°Consultm9 county to ce station site a»G''ase tacon fo[ tonne<sam store Env,.".,.., w, ;and StanterOye the rnvt I Daval"r,,, ,A cempleied a review eit (rndused KeY Site to r dial edO to fonva d a report °f , i9 Rob into P IAg C ,iN ,a,, Street SaWr d phase it E Y a stag Cou N w , a y nG„t of filed Council in k9 me - al A~onplan) ~ationfrom site ",„,alto nsk„ .,a unaGw,Gnu,muLt ~Rob copy One In0 wPY filed With ac8hges whenat e s to d along PHC impactsof the ettods to and Health P egi undwater in Kneewn County I Bruce IIno Copy filed t confinuafwn ,,,,w nzaPlannin9 otaWeGro IGene ABEnvx Iotal go'.., infiua -„lofP }Bruce I copy filed ion JAlbedare jGrOundNaterpugst25l0A . iorNbedesiutureRep°tt}° Three IRob Ifitedcopy ~DavatThomPsonHealthRag ~disc ~Vd Op ~hnICRS,oya ty CfOU ~..awrSwdy- , antGoc,d',,,a, IRob ICoPYtOFre°k Ibt~ Y~ um survey tit l Coun al Brandt Knea Fred Zaale aject Quotes ILav ua IcopY IGlen Idisctos taotecto Plplain gUOw"" aalonbetelf of Rell IABFinance ultin9ud' Letter ft aterSuPpp Project ° ant APP rsefor ob EMSG IStantac Cons IWllsvje ° F re Hall e% y the 2004 As a an of S300 CO 2,004 I to R Gene hu fire % Asti file ~Sianlac Consul Litd. I {nal w ,G>v "en mL Hogg 01w, tlend SePt23rd, rice quote to to Rob tiled in Troc Cons LLP Ifi42,1i00 rsenttoFMCVA---a it at GeneYiviaho Cum' Bible, copy Touche lett e 3t and ng Centre but j eel to Itfea Gene in Recfile Sep 4 C.M. 01 13SeP 04~Delotte & IOP~ber 1617 & 20, a need for a Cous ty/e be downscai°d carbon, &Tro°hu Ida f in copy filed mail baskets pna to 11 _ advising there rs and asking if the Carb In Dept lette clG»," ford«~' res, Acme,TO trochu Fire muck for a "Space of 3 HMIs 3 sba 100,E da & dived oos for (Gene Ino estFNe use to ula spit ease to the $ and Gene . ag°n IHenN ~ 0s WaterW ay' to d I., e t0 se° an'Kn H,MuaaY, Henry for aterSupPN co~YEdmThree I Capon FI[e Qa4t tetlar AS are'00 of reu rw'fum tar Bridge FiIg.6FOn`'re~Three Nlfi' mast ttor this 'Rob ICOQa to Lav nm ITmynotirochu tfeald ter,,, "Work Iprolect IRob li Ifi1° Y 5th o Ghange d as „m IGa~ filed, n Health Ragron ICa4 s 10 letter to suits of feyiaW otthe , a1 0s 17I0d alts In cop IDavid ThomPa Ibng Ltd' V?ip. o1 Sep ou8lning res IStantecCon ce?f% ~'{°rfite15528 C~munNQL° ~~olocotPhilGPst2030 IRob . ( copy to Rob. Pkg' filed IBn9 bpi d9e au;i,N«"".. ;va,, in aft Hills Y;",aw"„ Y,"a at the Exa°ubva ncil into IStanlecG°n$°,. xjd. IthankYOUforYtiontoua'°"u 4-5104 Gene ICou IAg T,a„>w' ryl FCSS IcopY of apptt0a AB Fire Chiefs N bar o N, copies in ana W-Gxfor~nniwa (Gene IKneehtlReagIO . `Gs R22 issione{sMeetin9 (Ge Services of vim G° enda s ww, Water h;a„ayG"' I~ F1 ,0 notice Inn in Nisku - 39 tie indudifIg a°°pY - lpd{afrs Ya aaGftOmto hase2Terms IAB M"' ur° Itn r ww, IS,arjand County malldis12003 0 ,one, w, ,c,w u, w; wnr~feleu rw« ~II.~~uIIV I, • is on finear due to MG' J~w~rv' and 2003 eq..U.3ed 4--- Telecom r "rc ;;w, A credit of ision of the 2002 nd 2004 education . JwellsandGrouP -filed referred Frank & Lavinia rev unt, a Gene aL°.. AB Scholl Foundation Fund Arco a ,,,,~nt °rr aµ of - G ne Icbcto M/c - filed I e lied to 341.02 is being applied 202.85 - $3411 requlsikon has been reduced by $ ther l t filed in Rec file • ° 9~ ABMuniuipalAffairs ax property u 1 space for o Gene I IL ~r i-Grant-aforTroch , i InocopYkePt `Fryetl c a 004R~w ° (Lavin confmnationofSplitof2 ` IT"I,i„y"'•&DisttciA9 Society e AuthO6tY ' I Ian next st r°lu~r°„ts tell-nexisteps to Isutvey of sh°„i, 1Jers for the Remed al Plan for Lots 1 &2a ddla county d ^ no copy filed fetted to Rob „ ta1 F°„"' A8 Cap 14-Sep )4I ha giant letter Ow„L I,y the that ABE,,..,wuuc,ll wl.~ ed Rob ;;i"roL d sign attach m Sept 29th an Codes Counc(I - Swakreli & " Safety „mil w for review by 191h an 0.00 FM'- to d Tank R~llwU1°°"' lender"" y„t-change TrochuaslaidoulbY the `Gene tre in in file IcopY f Sepf 18th l Program .,II.Id a cen suppaA of the tive fire L way possible Cross y m . "y letter t cost effec ( olunteer F-W Gene o kbes & On agenda Council Meeting municil) to all participating nt cenihed copies; 15-SeP.04lAcmefire Dept mos built in the ;{fp of an overseas v The lerier.:,•w^^°~r"„'" by Three Town • w„ Ir,° ` (Gene 4 se ifile I filed in ncil basket for signatures executed by ICaltural S~utonmutualAid Aa'°°^"` (Gene in cou Olson (Kelsey DisasterC Carbon IH 8s, Trochu, Acme, Linde°' d this to FoNmula (Rob (referred Rob no copy fled Council info pkg i (Town of Three Hills I to awar Isignedcopies oftheMuuestfaCuncil(Gene 7 req n (copies iosmCounctnfopkg-filed ew V IM.D ofRockY I~ne }BF 75528&7552 - Icop k fled ies in Councff into pg o IExH C, n ° nng - ° ;"rs Ltd. c (Gene s l to Sprw'mgel r~,,, 2004 Resolutions Iinqumng about int p (c revilte ITownofVeg 04 pAMD&C • onse G" 4,,,,,,dntresp rcubicm~er' I Nev,o ~0Sept 16th of water of $1.80 Po l.•°. a : ;',.A, an a w 1contact A t & . 18th c.M. Agends i 16-Sep , EA. i Water Supply AS"" A. das soon as, Gene T(toDrurohe8eran the ill be ba On Sep d fil needs to tactual casts w ter ofwa the the Ji.y I n a ' e to Rob & Lavinia • Water Kneehtll Regional : - G C",.." y„ x es,:,.~ „lions ~ ~ RabILavi - them With tter to Rob R'.~r ' he r " rNet Extended Nee ton, and Alberta Supe Tomng ( Ireferred to Henry to proof & return Io me for suL,,,; „g F en l ti Henry IMumGpalA~e~Arfor°rr,"` 05 eZ camground Guide Lis0ng t t rY a Brownlee (proof of 20 p4 17Sep ns Canada u ;>^•d habi Keivers final alignment of Sept 13/04 letter 10 rw ro its and crossed by rinonto the Rob B Hotel & Lodging Assoc I " " fled no copy d when receive n all rt>r°I,°°s Ito be r," c in Municipal kets County oPY A COPI ^=its will be done on the Recyciing Grant IBS n Council ma l bas Consulting Lld• ~ ~ f o 2004 has been J~ letter requesting they be considered Co dticl of interest (Barb 've Been Elected and a to county IHanbook Stantec (Village of Carbon j r , I; Now That You (copies of the documents ai m Noted that & apPlicabon for co > ""`J -04I~ Municipal "I Se I' will be w• Ciaidelines oats progra iii" , on prone Grain R and paving °rr, i included. 5 year for in AB , P 20- p elig DT of 300 or more - Arr6w""" highways are not funlfin9 Lavinia/Rob oads With an AA DT 000 for y3 $100 1 t led copy di 1 from Councff , only for r value of 2001 .2008, minimum ( Iin Council into pkg' $1 million Gene •Food Canada °I I."".,: on any one r'" " ction Donation Nov 8 from 6:30 10 ( iculture & Agt A (advised S. Jackson will pa0ur°f 22-Sep-04 Agr u Geno j on Monday. request for Silent "oA 1;.••"", ` • T I ob - filed to PetelR il into pkg - COPY of the Guzoo , y rry Discovery Night for itation to participate October 1 st (Gene d on 1 (copies in counc I a I 8.00 P.M. - im for being launche FCSS „y r,"y,°... Drum&DistdctSolid Waste IWOOnthenew,-~r IMgmtAssoc I maildist2003 Council Agenda Item #9 PENDING BUSINESS ITEMS FROM 2002 - September 28, 2004 Mountain View Emergency Service (56-02) - Sept 24/02 - Gene and Mac will meet with Mountain View County to discuss this outstanding item. To be discussed after the • municipal election. Mutual Aid Agreement (52-02) - Oct 8/02 - Administration currently reviewing. Mountain View and Red Deer County still pending. Water Policy (16-02) Equi , Water - The Water Policy is on hold until current developments have been resolved. Water Policy: A policy to encompass the costs of lowering any water lines will be presented to Council in Fall 2004. Draft to be presented at Strategic Planning Fall Session. PENDING BUSINESS ITEMS FROM 2003 - September 14, 2004 • Fire Agreements (73-03) A tentative Fire Agreement was reached with Three Hills in December 2003. Gene and Mac met with Acme and Linden on May 19, 2004 to review the Fire Agreements. The Agreements will be presented to their respective Councils the week of May 24th. June 22/04 Council Meeting - to be discussed in camera. Sept/04 Agreements still under review. Trochu Fire Hall Station Addition Proposal (81-03) July 20/04 Council meeting motion # 359/04 that $120,000.00 be allotted for the facility, net GST ($100,000 County, $10,000 Lottery, $10,000 Sweat equity). On Aug 18th C.M. agenda reconfirmed this motion. Admin to meet with FMC, Town of Trochu re possibility of reducing size and still meeting future needs or postponing. Sept 04 Letters from Acme and Carbon in support of Trochu Fire Hall Expansion - Training Facility. BSE (94-03) - July 22/03 Bruce Sommerville, Jeremy Fenton, developing contingency plans for the County. Sept 04 Draft for Strategic Planning Review Session in fall Donation Policy (126-03) - Sept 9/03 Council requested policy be drafted addressing funding for youth educational programs. To be discussed at the June 17th Strategic Planning Session. To be discussed at Strategic Planning Session in the Fall 2004 44 • F Recycling Policy (136-03) Sept 23/03 Discussed at March 23` Committee of the Whole meeting. Councillor Holsworth presented terms of reference of a Waste & Recycling Study to Regional Partnership Initiative Committee for consideration. Committee has taken no further action. Sept 04 Waste & Recycling to be discussed at Strategic Planning Session & possibly at • Community & Cultural Summit. Equity Line - Water Agreement K.C/Three Hills (150-03) See Item #16-02 0 i 45 0 0 0 9 2004-Cuui iuil-Buaii ieasltci i is Item # I Item I Date 14 Action Reft„Gd to In Piu$jresslHistory (Completed/Date #1-04 (Annual Ratepayer I (Feb 24-Swalwell, March 16!04- I Gene/Barb I halls booked Agenda drafted packages made Meetings Torrington dates set by Council Draft Agenda pres,-,iiod at Jan Public Info iiaiiuii Feb 12/04 Carbon - 7:00 P.M. set for 29104 C.M - Stantec met with #2-04 H2O Meeting Jan 13104 mtg - Stantec & Council - Kneehill Gene Council at Feb 10th C M. to Completed - well received Regional Water Line review their p, uwantation at the meeting #3-04 C.O.W. Meeting (Jan 13104 Jan 04 - following Council Meeting ( s (Gene (Agenda to be d,aiivd 04 Package to lJan 9 et d ate Coun i Motion tabled until Feb 10 C.M. - policy updated- tAl Cption #4-04 Re,,iaaiion Policies Jan 13104 anyone receiving funding iiuw K.C. garb motion passed allowed for 2004 - Town agrees to not have difivici it costs or of Three Hills still allowed charges for County residents grant share #5-04 Impv,iing of Barley. Bylaw #6.04 Enforcement Officer -04 S--,.u,,d User Cost Share Option - Develop, im, it of Undeveloped Rd Allowances Jan 13104 Jan 13/04 Jan 29104 Importing of Barley with possible Fusarium infC,,i1'un one year corm apt to be prepared for,,;y,,ature/Gene to discuss Council direction with Ms. Peters amendment to policy specifying no cost share by second user Bruce Terry/Gene Rob to investigate and report to ASB for their direction ,6ing requesting the province to ban the impuiiaiion as Alberta has adequate supply of locally grown Barley - meeting on Provincial management for Fusarium l.vniiul on March 4th - Bruce will put ,,-Nu,t in Council info package o March 19th icNUii included in package Gene &Terry met on 30104 with Ms. Peters - disca~.,vd d;,t,.i;vn - Gene & Lavinia met with Ms. Peters on June 24th and reviewed direction of enforcement and changes needed approved by Council- at Feb 10th C M. Policy upuaicd _x. T- 0 :~UU4-Uounc l-Business-Items Linden East & #8-04 Torringon RR Ave Paving Tender #9-04 2004 Road Projects 1SBDV Extension #10-04 Requests #847 & 852 MDP Review 1-04 lCvmm;i~t--e 2-04 Exi , pion of Dog License Due Date Council approved tendering of this project pending approval of ICAP Jan 29/04 funding - to be brought back to Council for approval of awarding tender Council approved pletion o'2003 Jan 29/04 Hu,- hoe Canyon Rd Project: Clark Rd Project; Ed Miller Rd Project; Kline Rd Project Jan 29/04 Council approved extensions to June 1 st/04 - no waiver of fees 0 Rob Rob to issue tender Rob to proceed with necessary arrangements Jeremy Jan 29/04 IFcn oZon of MDP Review Cu, I I, Iittee (Jeremy MPC and Councillor Woods Jan 29/04 extended deadline to Feb 28/04 for Office this year only tenders approved South Rock Ltd - at April 13th C. M. scheduled completion 2004 to notify applicant and piut ued arrangements made with ir ---any arrange,, IUI It') to p, uLced with arrangements to scheduled completion review the MDP 2004 Barb - placed notice in CaNiial billing and advertisement Cori- to do billing completed 0 0 Stop signs in place. May 11th C.M. - Rob to look into the number of unsafe intersections & assess- Gene/Barb to prepare Resolution on car reflo,.iu,ita;;vn & marking for Zone CAAMD&C & letters of #13.04 CN Railway C, ua4ing North of Three Hills 0 2004--GU-iiusiness-nemz Jan 29104 Delivery of #14-04 Assessment Jan 29104 Services to Carbon #15-04 Provincial review Jan 29/04 of ASB's #16-04ICondition of (Feb 10/04 Provincial Parks JASSET #18-04 Management Policies 919-04 ISharples Road Closure r~l #17-04 RMRF Law Seminar Feb 10/04 Council dil c,.icd Admin;au aiiun to invea;;yate possible safety measures Council directed Auiimuauaiion to pi u,,ced with the proposal of the delivery of assessment services Council requested AG Fieldman attend the Feb 24th C.M. to p. tacit info on this review Council requested a letter be sent to Province pursuing this ...aiic. Council requuaicd any of Council (wishing to attend to let Admin know Rob Frank 0 concrn to approrprate officeial re: lack of aiy„age or proper nighttime identif;,.a;;Va on trains and number of intersections allowed to block - Aug 18th C.M. Report not eligible for crossing signals - Rob to report back on Luminaire and ,,it v-et lighting oN:;~,xs, and reflective ai„Ns on crossing signs. Sept 10th Info pkg reports. Sept 14th Council request update on illumination options and # of crossings in County proposal mailed on Feb 2/04 Bruce on agenda Feb 24/04 Rob Barb to be held in E6...u..iu.. on March 19th Feb 10/04 Council received Terry Feb 10/04 Council authu, it-ed Staff to commence Jeremy proceedings for closure approved by Council- at Feb 24th C.M. p.upusal not SUwcaai,ll Council discussed & provided input letter sent registrations suininiiCd completed resolution passed to close J. Fc..iu.. forwarded app, up, gate documentation #20-04 2004 wuncll-BuoniCOO iivmb Huxley Property for Sale 0 Feb 10/04 Council autho,;&wdAdm;,,;4~,a;;vn to advertise the sale of the tax forfeiture p, a perty • Frank & Lavinia Dust Control #21-04 Maintenance Feb 24/04 Council received amcndment Barb Policy Request,'w... Reg Council requested more imuimaiion #22-04 Klassen to use Feb 24/04 re. sight distance regulations and Rob existing iuach ' aNN possible options to improve the sight distance at this location Council had previously directed Rob to apply for Praire Grains Grant and if #23-04 Linden West re- , . Feb 24/04 successful to bring back to Council for Rob sup iauu Ig permission to use funding from reserves for County's 1 /3 cost Community G,cmo Council approved the ComiiiiiUc'~ #24-04 to Non-Profit Feb 24/04 iouwiuuenuaiiuiis on March 9th Barb C.yapiizations Redesignation I #25-04 request - Boese Mar 9/04 Bylaw 1489 received 2 readings Barb (NW 35-30-25) #26-04 Supper Meeting Mar 9/04 Adminibil aiiui to ai a, eye for meeting Gene with Rocky View on April 20/04 #27-04 AAMD&C Visit Mar 9/04 Adminioiiaiiuii to a, a, ge for meeting Gene N,umiably on April 19th at 10:00 A.M. AB Rural Physician #28-04 Action Plan - Mar 9/04 Adminioiiaiiuii to investigate suitable Barb Award of candidate Distinction 0 Mar 18104 site inspa~.~ad - under review -advertiaa,,,ant placed in the Apr 14th and 21st Three Hills Capital - at May 25th C.M. Council refused only offer on property - Admin to look at way of ma, wcin,g to get value of property on agenda March 9th for completed and (aiaii iuuted approval to policy book holders Council decision to deny on agenda for March 9th C.M. request to use enioiiiig aNNiuach - adhering to Policy Rob reNuiiad verbal aNNiural motion passed on March received from Prairie Grains - 9th/04 - on April 13th on March 9/04 aNNiuval given to agenda for aNN~u~al of designate reserves to this tender project cheques and letters sent on Mar 23/04 C.M. agenda for I bylaw defeated third reading ebiablished for April 20th - met in Airdrie at the awaiting info on location of Flames Rrbiaurant SUNNci iiiocimg n6yuiiaiiviia on-going meeting set for 11:00 A.M. on April 15th nomination wl 1 lNleted for Dr. Reedyk. May/04 nuiiuod Unsw,ucooiul in Seleuiiui i. May 11th C. M. requuoiud to check into ,,liciia used - Reported in June 4th Council info pkg letters sent to Dr. Reedyk and those providing 6-iia a of SUNNui i - May 31 st ~(~4 'OUricil-dUau ~caa`iien~s to honour approvals a letter to Jack February 2004 due to drafting undelS.Wnding of Ramsden re response timeline but in future uested to policy #15-4 regulations uai~on req Barb arena fee otnAp~ 13th 1• Admini5 be adhered to 1e ;Jed to - ate the fee structure for facility Bruce/ Town investig residents in Three agenda letter signed and mailed- Letter from corn Mar 9104 use by rurallto+Nn copy to Drum & Dist Solid of Three Hills ( 21 Council #29-04 report#13-4 Hills awQ-~~,,g approval Waste - MaYv`~e from info pk9 resN letter d+aned, Gene AB Environment requested to send a Admini~~~a''on Letter with new Barb and signature from & expressing ~U~ from Drum letter lid AB Env guidelines, an asking to[ ue and letter sent District So Mar 9104 cheq #30-04 assistance for letter d, Q~Led will be senun Waste for letter of financial to arch 23rd run support Barb cheque on M 1,000,00 ins ready for pick up 1 Funding request aNN,,,ral donate $ letter and pins 9104 no financial Barb (Applicant advised Info from AAMD&C Eltrohills Dats ins - 1 no due p Ay-Ida May received advising #3104 Society aNN,,,,jai to donate M . - ~Nlar 9104 as,;,;a~i°e to costs coPofletter Kneehill Pee Wee 100°/° 11th 104 - on to until ~de #32~ A Hockey Team fequest for Council t cOn9 a der Gene report on C .MD&C emailed to Council info from passed April 1 sending a letter Support Mar 9104 - ~ ",for LAPP 3rd reading p Icost of living ad1u, 27th #33-04 Letter from AUPE particiNQ~ rather than the existing April 27th C. M .agenda 1 60% s -further into 1Jeremy Ion AP O,W.. all . received two reading referred to future C'O'W. Council olicies to be discussed Mar 23104 lrequeaiea by 5.1 not fe p e April 27th Council g law #1490 1 „ nt to Policy ~eremY at budget time #34-041 Y amen, Council requested ►t be aN~ ,,Ved cooperating filar 23/04 approved j to C.O•W Qlities on Bering met with other agenda for AP wit X5,04 Fee policy Otto 1 ` r municipalities where Bruce to Council - April 14th - possible, working presentation by et with reps isu"' Bruce 27th C•M- funding authorized him to m est Nile Virus Mar 23104 urban jurisdicti A~ and ~ onlth region W tr~~~~~iie pl withdrawn until factual #36-04 Response Plan to de into obtained April 13th .M. agenda County ~ Within Village of Acme council diie~i~d Admin to obtain more Gene on ~,,,,~,leted & ready to put st to waive in tax notices -last week Reque Mar 23104 agenda #37-04 costs of debris Draft onMaY 11th C.M of MaY disposal for Acme " °1` Gene Hall Fire council d~~e~ted Admin to p N a passed 1 3104 newsletter for distribution with 2004 V hird reading give #38-04 n and Newsletter Mart taxnofices April 27th C M 1 13rd reading tabled until #39-04 ~Byjaw#J490 !Apr 13104 0 May 11/04 '004=CoUncil=6USIneSS=Items Regional Disaster #39-04 Services Mutual Apr 13104 Aid Agreement Municipal Disaster #40-04 Services Agency Apr 13104 Bylaw #1483 #41-04 1 KAS J Apr 13104 #42-04 ICounty Signs I13/04 Bylaw #1482 - Fire #43-04 & Emciyency Services - Amendments Fire Notice - Policy #44-04 1#8-2 Canada Sc, ,u, #45-04 Games Sponsorship Request IDTHR #46-04 Sponsorship Request #47-04 KRWSC - K.C. Boundary #48.04 Apr 27104 Apr 27/04 amem;mc,,io presc,,«cd to Council Mac received two readings Mac request for Iciic~ of support Barb Council sugyc,-,'=d in\,tD6yate other Rob sign options Council approved changing time period for the requiring of afire N-mimit Barb Apr 1 st to Oct 31 st amending to give EMS Coordi,,aiu, I Barb authority to evoke or lift fire bans 0 Council appvved completed on agenda for third reading April third reading given 27th !approved letter sent on May 11th C. M. Agenda - I signs ordered Council decided on signs changes made changes made w, ~pleted ILu, ,~pleted letter & cheque- May 25th run I Apr 27/04 ( Council appoved $100.00 ( Barb ( need to send cheque and letter Council app,vved $200.00 for Key advised DTHR - Brenda Apr 27104 Note Speaker for Brain Injury Barb l McGillis. Need to send cheque Workshop and letter Council desiy,,a«J all of Kneehill need to send letter advising Apr 27104 County as the boundary for KRWSC Barb KRWSC purposes Water Policy- monitor use of water in hamlets #49-04 Schmautz Lease #50-04 Siiaicgic Planning Review Session U) inve,,','yaL'e possibility of developing policy regarding the monitoring of water use in hamlets to determine when could be used for other than hboiiail conSbr,iMu1.b1 0 Rob May 11/04 Council appiuved rental of pasture for Bruce/Barb 3 year term May 11/04 Ito June 17th conf~~~~Cd as date -Admin I Gene/Barb make arranuc-m--ipia letter & cheque- May 25th run letter sent staff to attend AB Env workshop in October ad in The Ccylial - tender , CNu, ' included in closes June 4/04- new lease drawn up- pasture rr,,'LCa package Red Deer Lodge - cu, ii-ii ~,-d- Facilitator George Cuffe - Draft report on session at June Agenda in May 21st Council info 22 council meeting pkg • 2004=Gouneil=6usine5s-iierr~s Kneehill County -04 Water Service 1&,Oi-_gy #52.04 Three Hills Water West Resolution Land #53-04 Services - Evergreen Resources Town of #54-04 Trochu/K.C. Joint Council Meeting Bowman #55-04 Subdir;.,;un Water Request Council #56-04 Remuneration Committee #57-04 Golden Hills S D. Facililty Review #58-04 Ga, cage Concern #59-04 K. C. 60th Annivc,,)any #60-04 EMS Procedure Manual May 11/04 May 25/04 May 25104 May 25/04 May 25/04 May 25104 May 25104 May 25104 ongoing decisions being made- Steering Committee formed to Gene/Rob provide input part of K. C. Water Service St,aivgy has,cLa,;redpreliminary approval Gene/Rob of funding Rob to negotiate lease for drilling of Rob well on County property Date selected at May 25th Council Gene meeting not suitable p, c4anted at May 25th Council - request to connect to Equity line Gene refused - to be considered with ony,.;,,.q Equity Water dialogue Council requested information from Barb other counties, boards etc. Council requva«d letter sent to Golden Hills in support of schools Barb within our municipality Council requested clean up of litter on roads leading to Town of Three Hills Rob Waste Disposal Site - Swalwell Dam May 25/04 Council requested float in all Nai ayes Gene/Rob looking into other ways of cele~,~ ain Ig May 25104 Council reviewed Mac ongoing Rob to complete paperwork and keep Council informed - Aug 18 CM.Council wanted more info on route, boundaries, where water coming from. Council decision - Sept 28 CA • Update in June 8104 C.M. - request for Council aNN, uval to ~pleted sign agic-mments minutes done by Dan met on June 30th P,v6Lw and included in Council info pkg of July 20104 update in October 9th Info pkg Dan Piet iv, c,ui,iacted other counties, Wi i~piled report for June 22 C.M. aNN~~red Com,-sent with June 8th re,,v, , ,~ended changes - C. M. Package effective October 19104 Re%.v,, , , ~endation on June 22104 Council Meeting Agenda letter drafted for Reeve's letter sent signature- letter sent to Town of invuzilvated how situation Three Hills & Alan & handled in the past Shirley Mills will periodically check the Swalwell site Float NiaNaied - Aug 11th Open entering in all paiauds House Lu,,~pleted on June 22nd C.M. Agenda for app,uved at C.M. June approval 122/04 #61-04 EMS Policies Water Inv~itr, - #62-04 Town of Three Hills JAC., nial Per #63-04 Capita Municipal Grant lRedesiviiai;on #64-04 request - Mandel (SW26-30-25) lCor, itu, wive #65-04 Signs for Old School Sites -X004=Guuricil=Business-i irrrit; X66-04 jWeb Site 0 May 25/04 May 25/04 Council regwG rd policies be developed around Section 12.2 and 12.8 of EMS Pru~,cJure Manual Council requo~Z--d legal counsel set up a trust fund for amount of invoice until dispute settled on June 22nd C.M. Agenda for a~,N,vval - Policy #8-3 letter & cheque sent to Bill Barclay to set up trust fund- letter sent to town advising of action in progress 0 app, uved at C.M. June 22/04 letters sent advising • Mac Gene June 8104 Council motion to apply for funding to Rob help with Wa~S of County signs June 8/04 June 8/04 June 22/04 #67-04 Stt,,,Jflooding of June6104 #68.04 Municipal Election #69-04 (Acme Hall June 22104 June 22104 June 22/04 grant received follow up by Barb - minutes and Completed Council denied Jeremy decision filed no follow up required - received Completed I,aN„rt provided on ,a~cd costs Barb as iinu,,,iaJon tra„,I„y on Wed 7th & 8th of update on County website-planned for Gene/Dea,,,,a Jul; - data & set up July 15th pages on week of 12th ,,,,,piling of damages and _4.11. d;.21 recovery program for %.,,,„pen*a~;tjn - province gave diso4i'cr funding, now update on dautoycJ due to storm Rob assessing claims from July of June 6th and action to date 29th rey;.-N9',.J0n - County received half of the funding granted them - Sept/041nfrastructure Repair tendered to 5 contractors apt, ,,;„rv-d Val Kopjar Returning Officer with reimbursement per policy- polling a~ouu,tii open at Gene/Barb 10:00 a.m. - election day October 18th request for County to hall fill - to maximum of 500 yds - letter of Gene/Barb supper, ~ to AG Society for CFEP grant Website Up!!! letter sent to Val confirming - August 18th C.M. updated info - nomination forms available - Sept 14th Council approved advance poll - Sept 20th election in Division 7 lciici sent - Rob taking care of hauling fill & r--Vv, ifig to Council hauled 504 ydas upon completion - 0 0 2004-Council-BGSU ieaa itei i w #70.04 KRWSC Open July 20104 Cut requests Policy 7.6.1 #71.04 Employee July 20104 Meal/Mileage #72-04I Linden Station July 20104 Rescue Unit #73-04IStrategic Planning 1Aug 18/04 Review Seaolvl 974-04IKneehill County I Aug 18/04 Scholarship Fisher Davis Road I Au 18/04 Speed Limit Signs g #76-04 ARMAA Aug 18104 Com6 mince #77-04ISBDV Ex«,,aion I Aug 18104 Request Schartner DTHR SYI IIPU,)iums Grant McIntosh Cv,,capondence re: road allowance #80.04 Linden Fire Rescue Unit Council approved open bore with development of binding agreement for KRWSC to be responsible for all repairs etc. Admin to decide on which roads should be bored Council approved amendment request to Council to replace rescue truck prior to scheduled 2009 date Council to select date following nomination day of Sept 20th Council suggestions for more exposure next year Council motion to install two 80km per hour speed signs in response to correspui,Jence from G. ReiiiNrl Council approved $500 donation to cv, im,c, ice with letter advising prefer it be built into budget Council appiuved extension to Oct 1/04 , Aug 18/04 Council requizz«J Reeve, D.Reeve CAO attend Sept 16th Drayton Valley Council requested Ad,,,*,, check to ensure locauwi of dirt road on County Aug 18/04 land, then send letter advising does not com cm the County,involved landowners to settle Rob Barb Rob/Gene Gene/Barb Barb Rob Barb Jcl'IIly Barb Rob Linden Fire gave preset, 10L;Vn at Sep 14/04 C.M. -Gene to review and provide Gene recommendation Sep 28 C.M. Contractors adhering to County direction - Rob drafting agreements updating Policy books withdrawn from Aug 18 C.M. aytt,L;d - on Agenda for Sept 14th on agenda for Sept 28th C.M. follow policy - scholarship deadline July 31st - no appliuama Rob to arrange for installation of signs/Barb sent letter-see Info pkg of Sept 10th Barb to send letter and have A/P NicNaaa cheque Jaiciiiy to notify applicant & related paperwork applicants Rob met with Grant & gave him copy of Road Plan - see info pkg of Sept 10th on Sep 28 C.M. Agenda follow up for April 2005 completed August 25/041,; mque and letter sent completed Aug 20104 %,ui ~pleted Ln 0 0 Community & #81.04 Cultural Services Sep 14104 Summit Community #82.04 G, a„w to Non- Sep 14104 Profit Organizations #83-04 Rea aa;;,,n Areas/Parks Sep 14104 #84.041 Approach Policy I Sep 14104 #85-04 Members at Sep 14104 Large 1004-0"ouncil-Business-Itbi i is Council requested Admin initiate Gene plans for fall n,aaJng Committee to meet Sep 28 prior to Barb Council - package L;;4&'1;buted Long term plan - Referred to Strat Rob Planning Review Session fall 2004 (Referred to Strat Planning Review (Rob Session fall 2004 Council di; ,,.;ad adve,;;aa for members at large - ASB and any Gene/Barb other applicable boards on Sep 28 C.M. Agenda on Sep 28 C.M. Agenda U`! U)