HomeMy WebLinkAbout2004-09-28 Council Minutesi
COUNCIL AGENDA
September 28, 2004
10:00 A.M.
PRESENTATIONS
10:15A.M. Recreation Grant Presentations
• 10:30 A.M. Stantec Consulting - Todd Simenson
1. Meeting Called to Order
2. Adoption of Agenda ...................................................................Page 1
3. Approval of September 14, 2004 Regular Council Meeting minutes ........Page 3
4. Accounts Payable .....................................................................Page 11
5. Financial Statements ................................................................Page 14
6. Old Business
a) Linden Fire Rescue Unit ...................................................Page 25
Recommendation: Verbal Report by G. Kiviaho
• b) Three Hills West Water Project Update Page 26
Recommendation: That Council select the area where
Stantec should concentrate the detailed design.
c) Trochu Fire Hall Expansion Page 27
Recommendation: That Council delay this project until
2005, to allow the County to budget for the entire project,
including maintenance.
7. New Business
a) Snow Removal Report ..................................................Page 28
Recommendation: That Council receive this report.
b) Resolution Land Services Ltd./Evergreen Resources
Canada Ltd. Request for Pipeline Tie In on County
• property ...................................................................Page 29
Recommendation: That Council approve the Evergreen
Resources Canada Ltd. compensation for the Pipeline Tie In to
ERC 13-27-29-21 SWIA 34-29-21 W4M and direct
Administration to sign the agreements.
c) Tax Payment Incentives/Options ......................................Page 30
Recommendation: That Council consider the adoption
of TIPP and TPP programs to meet the various needs of the
County's ratepayers, with this program to commence in the 2005
tax year.
d) Community Grants to Non-Profit Organizations ....................Page 38
Recommendation:
1) That Council approve the September 2004 funding
allocations as recommended by the Community Grants
Committee.
• 2) That Council select the method of distribution of funds
e) Request for Financial Assistance to Participate in
Overseas Volunteer Program ..........................................Page 39
Recommendation: Council decision
F
f) Request to Set Public Hearing Date ...................................Page 41
Recommendation: That Council schedule this Hearing
for October 26 h, 2004, at 10:00 A.M.
• 8. Correspondence Report ...............................................................Page 42
Recommendation: That Council receive the
Correspondence report.
9. Business Pending & Summary Report .............................................Page 44
Recommendation: That Council receive the Pending and
Business Summary Report
10. Council and Committee Reports
a) ARMAA Conference Report - Dan Proctor
10. Business Arising from Council and Committee Reports
11. In Camera
a) Legal - KRWSC Water Supply Agreement -,tz) hZd-uck-P~c@ oc aC'"
- Equity Water Line Connection Request Update
0 12. Adjournment
•
2
r
KNEEHILL COUNTY COUNCIL MEETING MINUTES
September 28, 2004
•
PRESENT
MINUTES OF THE SEPTEMBER 28, 2004 REGULAR
MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT
THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET,
THREE HILLS, ALBERTA.
PRESENT:
Division No. 6
Division No. 4
Division No. 1
Division No. 2
Division No. 3
Division No. 5
Division No. 7
Ken Hoppins, Reeve
Murray Woods, Deputy Reeve
Brian Holsworth, Councillor
Carol Calhoun, Councillor
Jerry Wittstock, Councillor
Vern Crawford, Councillor
Ken Knievel, Councillor
•
•
CALL TO ORDER
ADMINISTRATION PRESENT:
CAO Gene Kiviaho
Director of Operations Rob Mayhew
Director of Finance Lavinia Henderson
Assessor Frank Grills (at 11:05 a.m.)
Planner Jeremy Fenton (at 11:10 a.m.)
Recording Secretary Barb Long
Also present was Debi Moon, Reporter for the Three Hills Capital
1. Reeve Hoppins in the Chair:
Reeve Hoppins called the meeting to order at 10:01 A.M.
2. Adoption of Agenda:
AGENDA Additions to the Agenda:
Under New Business
• 7(g) Assessment Review Board Hearing
Withdrawn from the Agenda
• 6(a) Linden Fire Rescue Unit
Changes to Agenda Recommendations
6(b) Three Hills Water West Project Update -
Recommendation: That Council select the Linden North
Area of the Three Hills Water West Project for Stantec to
concentrate their detailed design
421/04 Councillor Woods moved approval of the agenda, as
amended.
CARRIED
•
MINUTES 3.Approval of the September 14, 2004 Council meeting minutes
422/04 Councillor Wittstock moved approval of the September 14,
2004 Regular Council Meeting minutes.
CARRIED
4. Accounts Payable
ACCTS PAYABLE Councillor Holsworth moved approval of the accounts presented
423/04 for payment today subject to review by the Finance Committee.
CARRIED
Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
September 28, 2004
424/04 Councillor Calhoun moved that Council accept the Financial
Reports, as presented
CARRIED
REC GRANTS Recreation Grant Presentations
The meeting recessed from 10:21 A.M. until 10:30 A.M. to allow
for pictures to be taken of the 2004 Kneehill County Recreation
Grant being distributed to Council representatives from Carbon,
Three Hills, and Trochu.
Present when the meeting reconvened were: Lawrence Hogg,
Robert Painter, Todd Simenson, and Jason Hanasyk.
•
•
FIN STATEMENTS 5. Financial Statements (attached and forming Dart of the
minutes
Council thanked Mrs. Henderson for refining the financial reports
to make them easier to understand, and congratulated her on
providing a more comprehensive picture of the County's financial
situation.
OLD BUSINESS 6. Old Business
LINDEN RESCUE a) Linden Fire Rescue Unit
Mr. Kiviaho advised has been removed from Agenda as need for
more time to explore all options, but reassured Council that
postponing this item until the next Council meeting would in no
way jeopardize the delivery of a rescue unit in May 2005.
3 HILLS H2O WEST b) Three Hills Water West Project Update (report attached
and forming part of the minutes)
Mr. Todd Simenson, Project Manager Stantec Consulting Ltd.,
provided Council with a comparison of the advantages and
disadvantages of selecting either the Linden North Water
Service Area (Area 1) or the Three Hills West Water Service Area
2 as Phase 1 based on the $3.5 million budget available from the
ICAP funded West Three Hills Water Project.
This construction would be the first of three or more phases, as the
original ICAP funding application covered portions of all three
areas of the Three Hills West (Areas 1, 2, and 3). Council
discussion centered around the density of potential connections per
area, the guaranteed availability of a water source, and the greatest
need for water beyond the existing groundwater sources. Mr.
Simenson advised there was an immediate need for Council to
select the area for Phase One of the water project in order for
Stantec to be able to meet the deadlines for the specific
environmental assessments required for ICAP funding approval.
Councillor Crawford moved that Council receive the presentation
425/04 from Stantec Consulting Ltd.
CARRIED
Councillor Wittstock moved that Council select the Linden North
Area as Phase One of the Three Hills West Water Project, based
426/04 on the engineering recommendation, the density of population, and
a guaranteed source of water.
MOTION DEFEATED
Councillor Crawford moved that Stantec Consulting Ltd., proceed
with designing a construction proposal for the Three Hills West
•
2
Reeve CIL/
CAO
P_
KNEEHILL COUNTY COUNCIL MEETING MINUTES
September 28, 2004
42704 Water System, having provision for a water supply from either
the KRWSC or the Town of Three Hills.
MOTION DEFEATED
428/04 Councillor Woods moved that Council reconsider the first motion.
CARRIED
Councillor Wittstock moved that Council select the Linden North
429/04 Area as Phase One of the Three Hills West Water Project, based
on the engineering recommendation, the density of population, and
the guaranteed source of water.
CARRIED
TROCHU FIRE HALL (c) Trochu Fire Hall Addition Project
Mr. Jason Hanasyk, Project Manager Stantec Consulting Ltd.,
provided Council with the project options, based on quotes from
Linalta Contractors using the amounts of $155,146.00,
$127,971.00, and $120,000.00 plus GST, and listing what is
included and deleted from each option. Mr. Hanasyk reported
there is no contingency allowance in these quotes, but noted that he
had faith in the contractor and felt confident that there should be no
surprises. Stantec's recommendation, should Kneehill County not
be able to construct the Fire Hall Addition in its entirety, would be
to construct the building using Option B of Table T-1 "Contractor
• Quote Comparison" (attached to the minutes), for a cost of
$129,971.00 plus GST.
Reeve Hoppins reported that Council had done due diligence in
securing the best price for the project, noting that money was
available in the County's budget and that the Fire Management
Committee had supported the addition for training purposes and
had agreed that the costing proposal of $155,146.00 was the best of
the possible options.
430/04 Councillor Knievel moved that Kneehill County proceed with
construction of the addition to the Trochu Fire facility at a cost of
$155,146.00 plus GST.
CARRIED
NEW BUS 7. New Business
SNOW REMOVAL a) Snow Strategy 2004/2005 (report attached and forming part
of the minutes)
431/04 Councillor Wittstock moved that Council approve receive this
report as information.
CARRIED
PIPELINE TIE-IN b) ERC Bearspaw Dr Drum Request for Pipeline Tie In -
Resolution Land Services/Evergreen Resources Canada Ltd
(report attached and forming part of the minutes)
Councillor Crawford moved that Council approve the Evergreen
432/04 Resources Canada Ltd. compensation for the Pipeline Tie In to
ERC 13-27-29-21, S.W. 34-29-21-W4, and direct Administration
to sign the agreements with a stipulation to the agreement, that
upon abandonment, the pipeline will be removed by Evergreen
Resources Canada.
CARRIED
TAX INCENTIVES (c) Tax Payment Incentives/Options (report attached and
forming part of the minutes)
3
Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
September 28, 2004
CARRIED
0
Councillor Wittstock moved that Administration be directed to
mail the cheques to the successful Community Grant applicants.
CARRIED
0
0
2004 COMM GRANT d)C_o_mm_unity Grants to Non-Profit Organizations(renort
ROUND 2 attached and forming part of the minutes)
Councillor Crawford moved that Council approve the September
434/04 2004 funding allocations as recommended by the Community
Grants Committee.
CARRIED
VOLUNTEER e) Request for Financial Assistance to Participate in Overseas
PROGRAM Volunteer Program (report attached and forming part of the
minutes
435/04 Councillor Holsworth moved that Kneehill County not participate
in funding this program.
CARRIED
P.H. DATE f) Request to Set Public Hearing Date - SW 12-32-26-W4 SW
12-32-26 (report attached and forming part of the minutes)
Councillor Calhoun moved that Council schedule this Hearing for
436/04 October 26, 2004 at 2:00 P.M.
CARRIED
ARB - OCT 19/04 g) Assessment Review Board Hearing (report attached and
forming part of the minutes)
437/04 Councillor Woods moved that Council set Tuesday, October 19,
2004 at 8:00 A.M., as the date for a hearing on the preliminary
issue of the refusal of the issue statement on Roll No. 4264100.
CARRIED
CORR REPORT 8. Correspondence Report (attached and forming Dart of the
minutes
438/04 a) Silent Auction Donation Request - Friend of Guzoo Fundraiser
FRIENDS OF GUZOO of October 2, 2004
Councillor Holsworth moved that Council approve the donation of
two County maps for this function.
CARRIED
b) Torrington/Wimborne Community Discovery Evening of
TOR/WIMB November 8, 2004 - Council directed Administration look at the
COMM DISCOVERY type of presentation the County should be doing at these evenings.
433/04 Councillor Holsworth moved that Council receive this report as
information.
439/04 Councillor Calhoun moved that Council receive the
Correspondence report.
CARRIED
0
9. Business Pending & Summary Report (attached and
forming part of the minutes)
BUS REPORT Councillor Holsworth moved that Council receive the Pending and
440/04 Business Summary Report.
4
CARRIED
r
Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
September 28, 2004
The meeting recessed for lunch from 11:50 A.M. until 12:10 P.M.
COUNCIL REPTS 10. Council and Committee Reports
Attendance at 70t Anniversary for James & Inez Greig- verbal
report by Councillor Knievel
441/04 Councillor Wittstock moved that Council receive the Council and
Committee reports, as presented.
CARRIED
11. Business Arising from Council and Committee Reports
There was no business arising from the Council and Committee
Reports
12. In Camera
IN CAMERA Councillor Calhoun moved the meeting go in camera to discuss
442/04 legal issues.
CARRIED
Time: 12:45 P.M.
443/04 Councillor Wittstock moved the meeting back in session.
is CARRIED
Time: 1:50 P.M.
13. Adjournment
ADJOURNMENT The meeting adjourned at 1:52 P.M.
5
Reeve
CAO
Y ~
0
BANK RECONCILIATION
AS AT AUGUST 31ST. 2004
• GENERAL MASTERCARD PAYROLL TAX SALE TERM DEPOSIT
ACCOUNT EXPENSE ACCOUNT TRUST
3-12120
3-12-120 3-12-121 3-12-472
3-12-321
BALANCE, BEGINNING OF MONTH
ONTHLY RECEIPTS
334,143.47
652,214.31
7,761.53 26,110.67 330.90
7,500,000.00
TAX. CURRENT 168,300.83
ARREARS 26,991.26
MISC 456,922.22
ADJUSTMENT - UNRECEIPTED FUNDS
ADD: DEPOSITS
142,889.33
2,000,000.00
TERM DEPOSITS
3,000,000.00
INTEREST EARNED
29,097.18
CANCELLED CHEQUES
72.22
LESS.
PAYROLL #1236-1314
-130,349.06
GEN. CHEQUES
-808,597.38
UTILITY BILLS - DIRECT DEBITS
-10,594.31
LINE OF CREDIT INTEREST
0.00
-2,569.02
MERCHANT MACHINE
-26.60
RETURNED CHEQUES
-3,318.98
TERM DEPOSITS
-2,000,000.00
-3,000,000.00
BALANCE, END OF MONTH
•
1,192,989.91 5,192.51 38,650.94 330.90 6,500,000.00
BANK BALANCE, END OF MONTH
1,179,806.39 5,192.51 38,650.94 330.90 6,500,000.00
ADD: OUTSTANDING DEPOSITS
20,554.13
LESS. OUTSTANDING CHEQUES
-7,575.89
OUTSTANDING TRANSFER
OUTSTANDING O/D CHARGES
PLUS: OUTSTANDING BANK ADJUSTMENT
205.28
BOOK BALANCE, END OF MONTH 1,192,989.91 5,192.51 38,650.94 330.90 6,500,000.00
BALANCE JULY 31ST, 2003 239,822.40 31 345.98 330.90 9,000,000.0d
0
•
KNEEHILL COUNTY
BANK RECONCILIATION AS AT AUGUST 31, 2004
0
•
OUTSTANDING CHEQUES
As At August 31, 2004
PAYROLL CHEQUES
CK# AMOUNT CK#
AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT
14917,
472.00
15116
42.00
15715
200.00
15772
63.00
15775
377 11
15803
577.80
15809
1230.50
15813
236 74
15821
16612
15835
1203.75
15838
214.00
15853
194 40
15854
660 73
15860
265.54
15867
200 00
15868
157.20
15877
815.00
15878
500.00
7,575.89 , 0.00 0.00 0.00
TOTAL OUTSTANDING PAYROLL CHEQUES 0.00
TOTAL OUTSTANDING GENERAL CHEQUES 7,575.89
TOTAL 7,575.89
OUTSTANDING LOANS $ 0.00
CASH ON HAND DEPOSITED $ 20,554 13
SUBMITTED TO COUNCIL THIS
REEVE
DAY OF
2004
CAO
0
10
•
7(n C
Certificate
# of Days
Amount
Maturity
Current Year
Interest Due
Date
Number
Rate %
Invested
Invested
Date
Interest
on Maturity
2-Jun-04
8
2.25
90
21000,000 00
31-Aug-04
11,065 57
11,065 57
3-Jun-04
19
2.25
90
1,500,000 00
1-Sep-04
8,29918
8,29918
13-Aug-04
21
2.25
30
1,000,000 00
12-Sep-04
1,16803
1,844.26
13-Aug-04
22
2.25
60
1,000,000 00
12-Oct-04
1,168.03
3,688 52
19-Jul-04
24
2.25
90
1,000,000 00
17-Oct-04
2,704 92
5,532 79
34,610 66
30,430 33
6,500,000 00
KNEEHILL COUNTY
TERM DEPOSITS
August 31, 2004
'***Interest paid on date deposited but not on date it matures.
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KNEEHILL COUNTY
OPERATIONS BUDGET REPORT
TO AUG 31, 2004
INCLUDES 30 DAY PROJECTION
30 DAY
2004
BUDGET
2003
BUDGET
2004 YTD
%USED
2003 YTD
PROJECT.
BUDGET
REMAIN.
BUDGET
REMAIN.
REVENUES
General Revenue
100 Taxes
10654691
10588050
(66641)
101%
10396858
10329902
(66956)
200 Grant In Lieu
3665
4020
355
91%
3929
3929
500 Other Revenue Own Sources
45000
195315
384600
189285
51%
487780
385000
(102780)
700 Unconditional Grants fm Other Gov'ts
19608
15608
(4000)
126%
141608,
15608
(126000)
800 Conditional Grants fm Other Gov'ts
900 Other Revenue
1802
1500
(302)
120%
1300
2000
700
45000
10875081
10993778
118697
99%
11031475
10736439
(295036)
•
Administrative
400 Sale of Goods & Services
250
2025
15200
13175
13%
15209
12200
(3009)
500 Other Revenue Own Sources
200
5926
4900
(1026)
121%
8275
4400
(3875)
700 Unconditional Grants fm Other Gov'ts
800 Conditional Grants fm Other Gov'ts
900 Other Revenue
26000
26000
0%
45084
45000
(84)
450
7951
46100
38149
17%
68567
61600
(6967)
Assessment
400 Sale of Goods & Services
200
50
(50)
9400
(9400).
500 Other Revenue Own Sources
800 Conditional Grants fm Other Gov'ts
10338
(10338)
900 Other Revenue
200
10388
0
(10388)
0%
9400
0
(9400)
Fire Protection
400 Safe of Goods & Services
1500
14330
15250
920
94%
55130
(55130)-
500 Other Revenue Own Sources
35
1000
965
4%
700 Unconditional Grants fm Other Gov'ts
800 Conditional Grants fm Other Gov'ts
10000
2000
(8000)
500%
900 Other Revenue
1500
24365
18250
(6115)
134%
55130
0
(55130)
Disaster/Ambulance
400 Sale of Goods & Services
500 Other Revenue Own Sources
13403
13403
0%
12630
12585
(45)
700 Unconditional Grants fm Other Gov'ts
800 Conditional Grants fm Other Gov'ts
402500
6000
(396500)
6708%
900 Other Revenue
0
6000
6000
0
402500
19403
(383097)
2074%_
18630
18585
(45
Radio/Bylaw Enforcement
400 Sale of Goods & Services
500 Other Revenue Own Sources
2758
5200
2442
53%
5370
8700
3330
700 Unconditional Grants fm Other Gov'ts
800 Conditional Grants fm Other Gov'ts
900 Other Revenue
0
2758
5200
2442
53%
5370
8700
3330
Bridge Inspection
400 Sale of Goods & Services
500 Other Revenue Own Sources
700 Unconditional Grants I'm Other Gov'ts
800 Conditional Grants fm Other Gov'ts
90000
90000
0%
87278
90000
2722
900 Other Revenue
0
0
90000
90000
0%
87278
90000
2722
Transportation
400 Sale of Goods & Services
500
33273
52000
18727
64%
71736
52000
(19736)
500 Other Revenue Own Sources
18213
8100
(10113)
225%
19076
10100
(8976)
700 Unconditional Grants fm Other Gov'ts
800 Conditional Grants fm Other Gov'ts
587558
1916742
1329184
31%
1330423
1186576
(143847)
900 Other Revenue
524174
1218452
694278
43%
450000
450000
500
1163218
3195294
2032076
36%
1871235
1698676
(172559)
Water Services
100 Taxes
500
29697
29697
0
100%
29697
29697
0
400 Sale of Goods & Services
9000
16516
34900
18384
47%
35356
34900
(456)
500 Other Revenue Own Sources
402
550
148
73%
742
550
(192)
700 Unconditional Grants fm Other Gov'ts
800 Conditional Grants fm Other Gov'ts
15000
45172
61000
15828
74%
900 Other Revenue
24500
91786
126147
34361
73%
65795
65147
(648)
Sewer Services
100 Taxes
3500
3500
0
100%
4912
4912
0
400 Sale of Goods & Services
2850
5699
11900
6201
48%
18108
11900
(6208)
500 Other Revenue Own Sources
700 Unconditional Grants I'm Other Gov'ts
800 Conditional Grants fm Other Gov'ts
900 Other Revenue
2850
9199
15400
6201
60%
23020
16812
(6208)
KNEEHILL COUNTY
OPERATIONS BUDGET REPORT
TO AUG 31, 2004
INCLUDES 30 DAY PROJECTION
30 DAY
2004
BUDGET
2003
2003
BUDGET
2004 YTD
%USED
PROJECT.
BUDGET
REMAIN.
YTD
BUDGET
REMAIN.
Assessment
100 Salaries, Wages & Benefits
6300
51089
75814
24725
67%
23709
(23709)
200 Contracted & General Services
500
32294
10400
(21894)
311%
24810
27350
2540
300 Purchases I'm OtherGov'ts
8
16500
16492
0%
40256
76350
36094
500 Supplies & Utilities
1240
460
1700
1240
27%
1003
1000
(3)
700 Transfer Payments
41000
41000
0%
8040
83851
145414
61563
58%
89778
104700
14922
Fire Protection
100 Salaries, Wages & Benefits
48700
71330
22630
68%
36434
54350
17916
200 Contracted & General Services
10000
61999
188250
126251
33%
198301
187600
(10701)-
300 Purchases fm Other Gov'ts
500 Supplies & Utilities
6651
1000
(5651)
665%
3737
(3737
700 Transfer Payments
6825
319300
312475
2%
159246
130371
(28875)
10000
124175
579880
455705
21%
397718
372321
(25397)
Disaster/Ambulance
100 Salaries, Wages & Benefits
6000
6000
0%
5938
6000
62
200 Contracted & General Services
4240
(4240)
300 Purchases fm Other Gov'ts - Dispatch
2300
14102
27511
13409
51%
28086
25170
(2916)
500 Supplies & Utilities
700 Transfer Payments - Kneehill Ambulance
113172
113278
106
100%
115531
113278
(2253)
2300
131514
146789
15275
90%
149555
144448
(5107)
Radio/Bylaw Enforcement
100 Salaries, Wages & Benefits
19
(19)
200 Contracted & General Services
1000
4125
16600
12475
25%
5983
14600
8617
300 Purchases fm Other Gov'ts
500 Supplies & Utilities
1100
3384
13500
10116
25%
3637
12700
9063
700 Transfer Payments
2100
7528
30100
22572
25%
9620
27300
17680
Bridge Inspection
100 Salaries, Wages & Benefits
2200
15513
26800
11287
58%
25211
25345
134
200 Contracted & General Services
58202
210400
152198
28%
83974
210400
126426
300 Purchases fm Other Gov'ts
500 Supplies & Utilities
21
8000
7979
0%
5583
10000
4417
700 Transfer Payments
2200
73737
245200
171463
30%
114768
245745
130977
Transportation
•
100 Salaries, Wages & Benefits
133900
1001986
1606750
604764
62%
1397696
1340250
(57446)
200 Contracted & General Services
30000
2014582
3571174
1556592
56%
2183026
3142100
959074
300 Purchases I'm Other Gov'ts
175
500
325
35%
326
(326)
500 Supplies & Utilities
143000
822201
1715000
892799
48%
1762445
1392500
(369945)
700 Transfer Payments
4500
688800
684300
1%
1380031
607650
(772381)
306900
3843445
7582224
3738779
51%
6723524
6482500
(241024)
Water Services
100 Salaries, Wages & Benefits
1800
11286
21400
10114
53%
22212
19265
(2947)
200 Contracted & General Services
16477
1200
(15277)
1373%
23578
1100
(22478)
500 Supplies & Utilities
4700
29011
55550
26539
52%
46695
56750
10055
700 Transfer Payments
110000
110000
0
100%
40000
50000
10000
900 Other Transactions
45
(45)
0
6500
166819
188150
21331
89%
132485
127115
(5370)
Sewer Services
100 Salaries, Wages & Benefits
1600
10037
18800
8763
53%
17209
17345
136
200 Contracted & General Services
1000
25000
25000
0%
12570
25000
12430
500 Supplies & Utilities
250
767
30700
29933
2%
26290
32500
6210
700 Transfer Payments
800 Financial Services
2850
10804
74500
63696
15%
56069
74845
18776
Garbage Services
100 Salaries, Wages & Benefits
6400
44776
76900
32124
58%
62277
73200
10923
200 Contracted & General Services
23000
132878
271955
139077
49%
130055
136686
6631
300 Purchases fm Other Gov'ts
500 Supplies & Utilities
5000
4863
38300
33437
13%
33087
38000
4913
700 Transfer Payments
15319
15319
0%
5319
5064
(255)
34400
182517
402474
219957
45%
230738
252950
22212
FCSS Services
100 Salaries, Wages & Benefits
5000
41093
62553
21460
66%
56571
58125
1554
200 Contracted & General Services
1200
2722
5025
2303
54%
4993
5300
307
300 Purchases fm Other Gov'ts
500 Supplies & Utilities
1000
915
7400
6485
12%
10872
12207
1335
700 Transfer Payments
180241
237690
57450
76%
261042
253137
(7905)
7200
224971
312668
87697
72%
333478
328769
(4709)
KNEEHILL COUNTY
OPERATIONS BUDGET REPORT
TO
AUG 31, 2004
INCLUDES
30 DAY PROJE
CTION
30 DAY
2004
BUDGET
2003
2003
BUDGET
2004 YTD
%USED
PROJECT.
BUDGET
REMAIN.
YTD
BUDGET
REMAIN.
KCRP
100
Salaries, Wages & Benefits
11500
82926
138300
55374
60%
131830
131900
70
200
Contracted & General Services
4000
32601
57350
24749
57%
56605
57500
895
300
Purchases fm Other Gov'ts
500
Supplies & Utilities
1200
1851
9900
8049
19%
10126
9700
(426)
700
Transfer Payments
4501
(4501)
16700
117378
205550
88172
57%
203062
199100
(3962)
Cemetery Services
•
100
200
Salaries, Wages & Benefits
Contracted & General Services
1100
7224
12700
10000
5476
10000
57%
0%
11881
11251
11900
10000
19
(1251)
300
Purchases fm Other Gov'ts
500
Supplies & Utilities
40
200
160
20%
618
100
(518)
700
Transfer Payments
1100
7264
22900
15636
32%
23750
22000
(1750)
Planning Services
0
0
100
Salaries, Wages & Benefits
4800
38797
57135
18338
68%
56474
47100
(9374)
200
Contracted & General Services
500
35660
86950
51290
41%
56125
55900
(225)
300
Purchases fm Other Gov'ts
500
Supplies & Utilities
1200
1908
5000
3092
38%
2954
5000
2046
700
Transfer Payments
500
500
0%
607
600
(7)
6500
76365
149585
73220
51%
116160
108600
(7560)
ASB
100
Salaries, Wages & Benefits
5000
64582
113500
48918
57%
103842
72550
(31292)
200
Contracted & General Services
4000
10903
34700
23797
31%
19380
14900
(4480)
300
Purchases fm Other Gov'ts
400
Special Projects
143500
143500
0%
42636
(42636)
500
Supplies & Utilities
5000
94166
80800
(13366)
117%
103634
131800
28166
700
Transfer Payments
12083
18350
6267
66%
105400
83400
(22000`
14000
181733
390850
209117
46%
374892
302650
(722421
Land Resale
.
200
Contracted & General Services
300
Purchases fm Other Gov'ts
500
Supplies & Utilities
700
Transfer Payments
900
Other Transactions
0
0
0
0
0%
0
0
0
Recreation
•
100
Salaries, Wages & Benefits
118
275
157
43%
119
275
156
200
Contracted & General Services
7798
18100
10302
43%
16431
18100
1669
300
Purchases fm Other Gov'ts
500
Supplies & Utilities
1400
5495
15900
10405
35%
15063
13500
(1563)
700
Transfer Payments
100000
37938
245000
207062
15%
193242
205000
11758
101400
51349
279275
227926
18%
224855
236875
12020
Fiscal Services
700
Transfer Payments
0
0
0
0
0%
620000
0
(620000)
TOTAL EXPENDITURES
1620021
7939320
15974617
8035297
50%
14837839
14139706
(698133)
SURPLUSI(DE
FICIT)
(591986)
5291628
5938
(5285690)
4076
4037
(39)
0
KNEEHILL COUNTY
CAPITAL BUDGET REPORT
TO AUG 31, 2004
INCLUDES 30 DAY PROJECTION
30 DAY
2004 2004
BUDGET
D
2003
2003
BUDGET
PROJECT.
YTD BUDGET
% USE
REMAIN.
YTD
BUDGET
REMAIN.
CAPITAL REVENUES
Administrative
600 Sale of Fixed Assets
800 Capital Grants
920 Transfer From Capital Reserve
4,000
4,000
0
930 Transfer From Operating
41,000
41,000 0%
36,742
35,300
(1442)
940 Transfer From Other Capital Function
0
0 41,000
41,000 0%
40,742
39,300
(1442)
Assessment
600 Sale of Fixed Assets
800 Capital Grants
920 Transfer From Capital Reserve
is
930 Transfer From Operating
41,000
41,000
940 Transfer From Other Capital Function
0
0
41,000
41,000
Fire Protection
600 Sale of Fixed Assets
5,000
800 Capital Grants
102,400
102,400
920 Transfer From Capital Reserve
153600
153,600
930 Transfer From Operating
9,975
319,300
309,325
940 Transfer From Other Capital Function
5,000
9,975
575,300
565,325
Disaster/Ambulance
600 Sale of Fixed Assets
800 Capital Grants
920 Transfer From Capital Reserve
930 Transfer From Operating
940 Transfer From Other Capital Function
0
0
0
0
Radio/Bylaw Enforcement
600 Sale of Fixed Assets
800 Capital Grants
920 Transfer From Capital Reserve
930 Transfer From Operating
940 Transfer From Other Capital Function
0
0
0
0
Transportation
500 Other Revenue Own Sources
600 Sale of Fixed Assets
20,000
34,133
19,200
(14,933)
800 Capital Grants
920 Transfer From Capital Reserve
930 Transfer From Operating
682,800
682,800
940 Transfer From Other Capital Function
35,000
(35,0001
•
20,000
69,133
702,000
632,867
Water Services
600 Sale of Fixed Assets
800 Capital Grants
920 Transfer From Capital Reserve
930 Transfer From Operating
110,000
110000
0
940 Transfer From Other Capital Function
0
110,000
110,000
0
Sewer Services
600 Sale of Fixed Assets
800 Capital Grants
920 Transfer From Capital Reserve
930 Transfer From Operating
940 Transfer From Other Capital Function
0
0
0
0
Garbage Services
600 Sale of Fixed Assets
800 Capital Grants
920 Transfer From Capital Reserve
930 Transfer From Operating
940 Transfer From Other Capital Function
0
0
0
0
Planning Services
600 Sale of Fixed Assets
800 Capital Grants
920 Transfer From Capital Reserve
930 Transfer From Operating
500
500
940 Transfer From Other Capital Function
0
0
500
500
ASB
600 Sale of Fixed Assets
800 Capital Grants
920 Transfer From Capital Reserve
930 Transfer From Operating
12,083
18,350
6,267
940 Transfer From Other Capital Function
0
12,083
18,350
6,267
Recreation
600 Sale of Fixed Assets
800 Capital Grants
920 Transfer From Capital Reserve
930 Transfer From Operating
940 Transfer From Other Capital Function
0%
0% 0 0 0
0
0% 220,834 163121 (57713)
0% 175,044 (175044)
3% 159,246 130371 (28875)
68 (68)
2% 555,192 293,492 (261700)
0 0 0
0
0
0
5,316
(5316 1
178% 233,523
176,000
(57523 1
0% 617,091
602,650
(14441
10% 855,930
778,650
(77280
39,828
85,000
45172
100% 40,000
40000
0
100% 79,828
125,000
45172
0% 0
0
0
0%
0
0
0
0%
608
(608)
0%
608
0
(608)
66% 83,400 83,400
66% 83,400 83,400 0
0 0 0 0 0% 0 0 6 -
TOTAL CAPITAL REVENUES 25,000 201,190 1,488,150 1,286,960 14% 1,615,700 1,319842 (295858)
KNEEHILL COUNTY
CAPITAL YTD BUDGET COMPARISON
AUGUST 31, 2004
Capital Revenues
800,000
700,000-
600,000-
500,000-
400,000-
0 Actual
@ Budget
300,000-
200,000
100,000 -
0 - _rF r-
1 2 3 4 5 6 7 8 9 10 11 12 13
•
Capital Expenditures
800,000
700,000 -
600,000 - -
500,000 - [NActual
400,000- 0 Budget
300,000-
200,000-
100,000
0 ran ED.
5 °5
Pa~`c` Pyre 00
Qua
is
KNEEHILL COUNTY
PROPERTY TAXES
MONTHLY BALANCE
2004 Monthly Tax Arrears Balance Graphically Displayed
400000
00-
•
350000.
00-
300000.
00 -
0
a
250000
00-
.q
rn
200000
00-
C
d
0
150000.
150000.
00-
00-
0
100000.
00-
50000.
00-
0.00- Bal.
_r _r _r _ --i _r 1--% --0-
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
Month
i
2004 Current Monthly Tax Balance Graphically Displayed
12000000-
10000000-
8000000-
0
c
6000000-
,
rn
E 4000000-
0)
M
O 2000000-
0
-2000000-
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
0 Month
❑Open Bal.
Council Agenda Item #6(a)
Linden Fire Rescue Unit - verbal report by G. Kiviaho
•
0
•
25
Council Agenda Item #6(b)
0
•
0
Rob Mayhew
Public Wor: cs Superintendent
Gene Kiviaho
CAO
26
is
TO: Gene Kiviaho
Reeve Hoppins
Members of Council
FROM: Rob Mayhew
DATE: September 22, 2004
Issue: Three Hills West Update
Background At the September 14, 2004 Council, Council gave Stantec Consulting
approval to begin the preliminary work on the Three Hills West Water
Project.
Discussion As discussed at this meeting, Stantec recommended that the Three Hills
West Project be divided up into three areas or phases based on the
available funding. I have asked Stantec to provide pro's and con's for two
of these areas:
1. Originating at Linden and the KRWSC waterline
2. Originating at Three Hills to service the eastern most residents
of the original Three Hills Water Group.
Further information to be presented by Stantec at the September 28, 2004
Council meeting.
Financial I mplications
Recommendation
That Council select the area where Stantec should concentrate the detailed
design.
O
N
M
r
E
`o
LL
To: Gene Kiviaho
Reeve Hoppins
Mer. bers of Council
From: Rob Mayhew
• Date: September 23, 2004
Council Agenda Item #6(c)
Issues: Exp 3.nsion of Fire Hall facility to be used as a Training Centre for Kneehill
County Fire Departments
Backgroun d:
At the Augl st 18 Council meeting, a cost estimate received from a local contractor to
construct a wood frame rather than a steel frame, using the original plans in the mount of
$155,000.00 was presented to Council. Council reconfirmed the budgeted expenditure of
$100,000.00 for development of the Trochu Fire Hall addition (Motions #359/04 &
360/04), andefeated a motion recommending the project be delayed until 2005 in order
to allow the County to budget for the entire project plus the necessary maintenance
needed to tFe existing building. Council directed the plans be referred to Stantec
Consulting :or review and to recommend possible options.
Discussion:
Stantec Consulting has prepared three possible cost options, listing what each plan would
include for Council consideration and these will be distributed at the September 28`h
meeting. The other option remains, to delay this project until 2005, to allow the County to
budget addii ional funds for the expansion and the necessary maintenance to the building.
Financial Implications:
Kneehill County has allotted $100,000.00 from the 2004 Budget for this expansion to the
facility plus an extra $6,500.00 for engineered drawings. Unknown amount required for
general maintenance and repairs
0
Recommen elation:
That Counc; l delay this project until 2005, to allow the County to budget for the entire
project, incLiding maintenance.
Rob Mayhew, Operations Director
27
Is
0
N
ri
E
`o
Council Agenda Item #7(a)
To: Gene Kiviaho
Reeve Hoppins
Members of Council
0 From: Rob Mayhew
Date: September 22, 2004
Issue: Snow Strateg y 2004
Background: The 2004 snow strategy remains basically the same as presented in 2003
with the ad Etion of an extra grader.
SNOWPLOWING INFORMATION
➢ The County maintains its snowplowing route but for emergency requests,
resi3ents may contact the Office at (403) 443-5541.
➢ The average coverage by graders or snowplow trucks in normal snow conditions
is 3 )-35 miles per day and cleanup is completed under normal conditions in 4 to 5
day If the snowfall is heavy the coverage is 20-25 miles per day and the cleanup
is completed in 7 to 8 days.
➢ The graders work 10 hour days.
➢ For snow removal the County will have 3 plow trucks and 7 Divisional graders
and 1 extra grader as budgeted in 2004.
➢ Hamlets are done when the crews are finished with clean up on the roads.
Discussion
The 2004 budget also included the purchase of a new gravel truck, allowing the County
to set up th -1 old truck with a plow and a sand unit. Plans are to keep the two existing
plow trucks and have a total of three trucks ready for winter season to take care of the
surfaced ro -ids.
I
Financial Implications
Cost for manpower and maintenance dependent upon amount of snowfall.
Recommendation
1. Thef Council receive this report as information.
Rob Mayhi;w, Operations Director Gene Kiviaho, CAO
28
0
0
N
M
r
E
`o
LL
TO: Gene Kiviaho
Reeve Hoppins
Members of Council
FROM: Rob Mayhew
DATE: September 22, 2004
Council Agenda Item #7(b)
Issue: ERC Bearspaw Dr DRumW 5-34-29-21 W4M
Pipeline Tie Into ERC 13-27-29-21 SW1/4 34-29-21 W4M
Resolution Land Services Ltd. / Evergreen Resources Canada Ltd.
Backgrour.d
Rot Banks of Resolution Land Services Ltd. met with Rob Mayhew and left the
pap,,rwork in reference to the above project for the appropriate signatures. At the
Juno 8, 2004 Council meeting, Council approved the drilling of a gas well on
Kne ehill County Property at 5-34-29-21 W4. Evergreen Resources Canada Ltd. is
nova- requesting a pipeline across the land to tie into the well.
Discussion
The compensation discussed is as follows:
is Compensation Summary for ERC Bearspaw DR DrumW 5-34-29-21 Pipeline Tie
In to ERC 13-27-29-21 SW1/4 34-29-21 W4M
Total Acreage for Pipeline Right of Way 1.47 acres.
Ma;ket Value of Land $1200./ac. $ 1,764.00
Crop Damages $240./acre (rounded) 355.00
Rig.lt of Entry Fee $500./ac. 735.00
Not ~ negotiatble as granted via Alberta Surface
Rig. its Act
To! al Payment $2,854.00
0
Recommendation
1. That Council approve the Evergreen Resources Canada Ltd. compensation for
"the Pipeline Tie In to ERC 13-27-29-21 SWIA 34-29-21 W4M and direct
Administration to sign the agreements.
Rob Mayhf,w
Public Woi ks Superintendent
Gene Kiviaho
CAO
29
i
O
N
Ch
r
E
`o
LL
h-
i
TO: Gene Kiviaho
Reeve Hoppins
Members of Council
From: Lavinia Henderson
• Date: September 23, 2004
Issue: Tax Payment Incentives/Options
Council Agenda Item #7(c)
Background: Council requested information on alternatives which could serve as
mechanisms to improve payment options available to taxpayers and cash
flow to the County as well as research the minimum tax the County
charges.
Discussion: A survey was distributed by email to all rural municipalities and urban
municipalities with populations between 3500 and 10,000; 49 responded
- results are attached. A TIPP program (Tax Installment Payment Plan) is
the most commonly run program. The TPP program (Tax Prepayment
Plan) is less common and appears to be divided between two versions - an
interest version, the other a discount plan. Draft copies of the two by-laws
are attached for your review.
® The County did have a discount plant in place from 1945 until 1965: 6%
to July 15, 5% to Nov 15. In 1993 an incentive of 4% was applied to
prepayments from Jan 1 to March 31. It was repealed Jan 1, 1994.
The County charges a minimum tax of $25.00 on parcels where the tax
rate application against the assessment does not raise at least $25.00. This
has been in place since 1996.
A copy of a graph which represents the Monthly Average Tax Payments
vs. the Monthly Average Expenses from 1998 to the Present has been
included for your information.
Financial Implications:
Tax Discounts or interest would be an expense to the budget. Assuming
2% tax increases, all payments in January and five years to have 30% of
the farm and residential properties on an incentive plan the expense side of
the budget would have to be adjusted with estimates as follows:
•
Year
Prepay Growth Tax Amount Est. Prepay Est. Expense
2005
5% 3,700,000 185,000 7,400
2006
10% 3,774,000 377,400 15,096
2007
20% 4,149,480 829,896 33,196
2008
25% 4,232,469 1,058,117 42,325
2009
30% 4,317,118 1,295,135 51,805
Once the staturation point has been reached, a prepayment plan will also
increase interest on GIC's which do not have to be cashed in during the
first three months of the year based on historical spending history.
A TIPPS program will be more labor intensive for the County to start but
once set up in an electronic format would probably be more beneficial to
those ratepayers who budget tightly than a prepayment plan.
Recommendation:
That Council consider the adoption of TIPP and TPP programs to meet the
• various needs of the County's ratepayers, with this program commencing
with the 2005 tax year.
Lavinia Henderson
28
Mun'-'^""`r
Pop. Penalty: Current
Penalty; Arrears
Pen Rate Current
Pen Rate Arrears
Intent.
Install
Min. Tax
Coll. Rate
Northern Lights
3,636 31-Oct
31-Oct
12%
12%
No
No
10
Woodlands
30-Jun
31-Aug
6%
6%
No
Yes•DROB
No
99%
Vulcan County
3,778 30-Sep
31-Dec
3%Imon
12%
No
Yes - DRDB
No
98.50%
Big Ham
1,298 30Jun
3G-Jun
9% on July 1
9°t.0 on Jan 5
No
Yes - Preauth.
No
92%
Cypress
15-Nov
Yes - can start any
No
99%
Leduc County
12,528 30-Jun
Nov 1 and Mar 1
6%
6% and 6%
No
Yes
No
94%
Lethbridge County
9,930 31-Jul
1-Feb
5% Aug 1;5%Sep 30;5%Nov 3(15%
No
No
96%
Town of Banff
8,000 15-Jul
1.5%/month
1.5%Imth
Yes
Yes
No
98.60%
County of Barrhead
5,768 31-Aug
Aug 31, Oct 31, Feb 28
8%
8%;4%,4%
No
No
No
93%
Paintearth
219230-Jun
30-Sep
5%July 1
10%OctI
No
No
No
98.70%
MDBonnyville
8,399 15-Sep
1-Mar
12%
10%
No
Yes - Auto Dr Mthly
No
98%
Lacombe County
10,651 31-Aug
1-Dec
8% Sep 1 and 10% on Dec 1
10%
No
Yes
No
98%
Grande Prairie County
June 30 and last bus day Oct
June 30 and last bus day Oct
3% Jun 30;12 % last bus day Oct 3% Jun 30;12/0 last bus day C No
Yes - sign by Dec 15 No
96.5% by Oct 31
County Wetaskiwin
10,650 31-Aug
31-Dec
6%
7%
No
Yes
No
97.50%
MDRockyview
30,688 30-Jun
IJul
12%July 1
12%Jan1
No
Yes
20
98,50%
MD Foothills
17,682 30-Sep
31-Dec
6%
12%
Yes
Yes
38
96.41%
County St. Paul
-
No
No
9140%
Yellowhead County
9,881 30-Jun
31-Dec
6%
6%
No
Yes
No
96%
MD Big Lakes
4,180 30-Jun
31-Dec
7.50%
7.50%
No
No
No
99%
Birch Hills County
1,644 15-Nov
15-Nov
No
No
25
98%
MD Peace
1,496 End of May
31-Jan
1%/Month after May 31
10% Jan 31
Yes
No
No
94%
Mountainview County
12,134 15-Sep
15-Oct
2%
10%
No
No
2
96.60%
Brazeau County
6,895 31-May
1%
1%
No
Yes
No
MD of Fairview
1,803 31-Jul
1%/mth
No
No
No
Hneehill County
- Oct 31 and Nov 30
5% and 5%
No
No
25
97.20%
Town of High River
9,345 30-Jun
6%Jul 1, Sep 1, Dec 1
1.5%Imth
No
Yes -15th of month
No
97.70%
Town ofBanhead
4,213 30-Jun
30-Jun
12%Jun30
12%Dec31
No
Yes
No
98.68%
Ponoka County
No
No
98%
MD Wainwright
- 30-Nov
30-Nov
12%
12%
No
Yes
No
98.90%
Town of Slave Lake
6,600 30-Jun
31-Dec
10% Jun 30, 6% Oct 1
10% on Jan 1
Yes
Yes
No
96%
Town of Beaumont
7,407 30-Jun
July 30, Aug 31, Dec 31
5% Jul 1, 6% Aug 1, 6% Sep 1
18% on Jan 1
No
Yes
No
97%
1 a',-?-d County
5,301 15-Nov
12%
No
Yes
Yes
96.30%
County of Camrose
7,294 July 31, Oct 31
1-Mar
2%,10%
12%
No
Yes
No
90% by Aug 1103
Parkland County
27,252 30-Jun
1.5% on 1st of mth frm July - Dec 12% on Jan 1, 5% on Mar i
No
Yes - Preauth. Dr
No
97.80%
Town of Stettler
- June 30 and July 31
31-Dec
3% June 30; 9% July 31
12%
No
Yes - Dr Debit
No
98.24%
Beaver County
5,644 30-Oct
30-Oct
18%
18%
No
Yes
No
96%
Wood Buffalo
67,105 30-Jun
3% July 1, 7% Sep 1, 3% Nov 1
2% July 1, 2% Sep 1, 9% Nov No
Yes - Dr Debit
50
County of Warner
3,798 30-Nov,
1-Dec
14%
No
No
No
98%
Smoky Lake County
2,773 31-Oct
28-Feb
10%
10%
No
Yes • Dr Debit
No
95+%
Town ofMorinville
6,5401-Jul
15%
18%
No
Yes
No
98%
Wheatland County
7,889 June 30 and Dec 31
June 30 and Dec 31
9% both dates
9% both dates
No
Yes
No
96%
Town of Strathmore
6,640 June 30, Aug 31, Oct 31
31-Dec
10%,4%,4%
9% both dates
Yes
Yes
No
96%
Town of Hinton
9,405 30-Jun
31-Dec
9% July 1, 6% Aug 1
15% Jan 1
No
Yes
No
98%
MD of Greenview,
5,439 15-Nov
i-Jan
8% Nov 16,10% Dec 31
18%
No
No
20
76%
Town of Westlock
4,719 30-Jun
31-Dec
4% July 1, 8% Aug 1
18% Jan 1
No
Yes
No
95%
Strathcona County
75,949 30-Jun
3% July 1, 6% Aug 1, 9% Sept 1
9% Jan 1, 9% Feb I
No
Yes
No
98+%
Sturgeon County
18,067 July 1 and Aug 1
1-Mar
6%
12%
No
Yes
No
98.30%
MD ofClearhills
2,77215-Jul
31-Dec
6%
6%
No
No
No
Town of Pincher Creek
3,666 31-Jul
31-Dec
12%
10%
No
Yes
Yes
96.2% for 2002
0
0
0
F_
TAX INCENTIVE BY-LAW
A BY-LAW OF THE COUNCIL OF THE KNEEHILL COUNTY IN THE
PROVINCE OF ALBERTA, TO PROVIDE FOR DISCOUNTS FOR
PREPAYMENT OF TAXES.
WHEREAS, under the provision of Section 339 of the Municipal Government Act,
being Chapter M-26 of the Revised Statutes of Alberta 2000 as amended, a Council may
provide by by-law incentives for payment of taxes set out in by-law; and
~
WHEREAS, the Council of Kneehill County deems it desirable to' provide for discounts
on prepayment property taxes.
NOW THEREFORE, the Council of Kneehill County duly assembled enacts as follows:
1. THAT this By-Law shall be cited as the Tax Discount By-Law of`Kneehill
County.
E4s ~ "
PART A DEFINITIONS
a
MUNICIPALITY shall mean Kneehill County. a
TAXES shall mean current taxes but shall not include any local improvement charges or
® local maintenance charges.
PART B REGULATIONS
1. Taxpayers of the mum"6pality desiring to prepay taxes in any year shall supply a
description sufficient to identify the property against which prepayments of taxed
is to be applied.
2. Prepayment of taxes 'may not exceed the previous years taxes on the property
excluding any local improvement charge or local maintenance charges.
Prepayment of taxes will be non-refundable prior to the current years levy of
taxes unless' a sale has occurred and a written request made. Any portion of a
discount remaining on the account as credit will not be reimbursed unless a sale
has occurred in which case the discount will be prorated.
3. Notwithstanding Section 2, in the case of prepayment of taxes being made on
properties where there has been an increase or decrease in assessment, the
prepayment shall be calculated by using the current assessment of that property
and the previous years mill rate applicable to that property.
4. Prepayment of taxes shall be limited to the current year.
33
0
F_
5. Prepayments shall receive a discount as follows:
(a) from January 1 up to and including 31. 4 %
(b) from February 1 up to and including February 28 (February 29 in
the case of a leap year), 3%
(c) from March 1 up to and including March 31, 2%
•
6. Discounts on taxes shall not be offered after March 31.
7. This by-law shall come into full force and effect on January 1, 2005.
Councillor moved first reading to this by-law on
s
Councillor moved first reading to this by-law on
Councillor moved first reading to this by-law on
DONE AND PASSED IN A REGULAR MEETING OF COUNCIL THIS DAY
OF AD 2004.
t <
o. _
REEVE, KENNETH HOPPINS
e ! A 1-1 d"UXTT TTTT 7T A TTl1
PREAUTHORIZED MONTHLY INSTALLMENT
TAX PAYMENT PLAN BY-LAW
A BY-LAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE
OF ALBERTA, FOR THE PROVISION OF A PREAUTHORIZED MONTHLY
INSTALLMENT PROPERTY TAX PAYMENT PLAN.
WHEREAS, pursuant to Section 340(1) of the Municipal government Act being Chapter
M-26 of the Revised Statutes of Alberta 2000, as amended, a Council may by By-law
permit taxes to be paid by installments, at the option of the taxpayer; and
WHEREAS, pursuant to Section 340(2) of the Act, a person who wishes to pay taxes by
installments must make an agreement with the Council authorizing the method of
payment; and
WHEREAS, pursuant to Section 340(3) of the Act;; when,, an agreement under subsection
(2) is made, the tax notice or a separate notice enclosed with the tax notice, must state the
amount and due dates of the installments to be paid in the remainder of the'year and what
happens if an installment is not paid; and
WHEREAS, pursuant to Section 203(1) of the Act a Council may By-law delegate any
of it's powers, duties or functions underthis:or any other enactment or a By-law to a
council committee, the chief administrafiv64filcer or a designate, unless this or any other
• enactment or by-law provides otherwise;, and
WHEREAS, Council ofKneehill County deems it desirable to provide for such a
payment plan and the regulations for it.
NOW THEREFORE, THE Council of KPeehill County hereby enacts as follows:
1. This By-Law; shall be cited as the Tax Installment Payment Plan By-Law.
2 F ; Taxpayers of.Cneehill County shall have the option to enter into a
ireauthorized monthly installment tax payment plan to provide for the
payment of property taxes and local improvement taxes in equal monthly
installment from `January to December in any year provided that the following
conditions shall be met:
(a) The plan shall commence on January Ist of each year provided that all
taxes, local improvement taxes, tax arrears and penalties are fully paid
on or before December 31st of the preceding year.
40 (b) An agreement for installment payments by direct debit must be
entered into by the taxpayer. The C.A.O. is hereby delegated by
Council to enter into the agreement with the taxpayer on behalf of the
Council.
(c) Installment payment dates may be either the fifteenth or the last
banking day of each month, at the option of the person taxed.
3,
0
I
Before the tax notices are issued each year, the monthly installment amount
shall be one-twelfth of the amount determined to be the previous year's tax
levy.
is
•
•
4. (a) Where the property is subject to an increase or decrease in assessment,
prepayment installments shall not exceed one-twelfth of an amount
calculated by the C.A.O. as the product previous year's mill rate
applied against the new assessed value for the tax year for which
payment is desired to be made.
(b) The C.A.O. shall make allowances in the calculation of any
installment plan if a local improvement levy is:no longer applicable to
a property or ifa local improvement levy ;
ws1=1 become applicable to a
property.
R,
6. The C.A.O shall make adjustments to the monthly`installments.rate upon levying
of current years taxes and provide a notice of `such, to the taxpayer with the tax
notice. Such installment payments shall be''calculated to ensure that the current
year's taxes will be paid in full by the end~,of the year.
sl. , jy
7. Any amounts paid to Kneehill County as a prepayment of current years taxes are
non-refundable. ~F.Cs
8. In default of payment of any installmenf~by, the day named for the payment of the
installment, a penalty of 1.5% (or'&and a,hdlfTper,cent)'may be imposed on the
first day of default, and on the first d'ay, Hof each calendar month thereafter up to
two consecutive d`efaultsinstallments'
9. The C.A.O. maycancel the privilege of continuing in the plan if two consecutive
installments fail to be honored. The unpaid balance of taxes shall be subject to a
penalty'; &6 as Set out in,the cuirentlax Penalty By-Law of Kneehill County.
rS ! y~. 3p
10. ~!xTenalties and prepayment' 3 scoff nts shall not be applied to any account with a
q;ffl r.
prear.thorized payrn&t planiiinless the privilege has been revoked by the C.A.O.
The" ax-)ayer must.be notif ed in writing by the C.A.O. if the plan is revoked.
11. Taxpayers44' ill be.required to enter into an agreement in a form as authorized by
the C.A.O.
THIS By-Law shall come into full force and effect January 1, 2005.
Councillor moved first reading to this by-law on
Councillor moved first reading to this by-law on
Councillor moved first reading to this by-law on
DONE AND PASSED IN A REGULAR MEETING OF COUNCIL THIS DAY
OF AD 2004.
•
Monthly Average Tax Payments vs. Monthly Average
Expenses (1998-Present)
$5,000,000
$4,750,000
$4,500,000
$4,250,000
$4,000,000
$3,750,000
$3,500,000
$3,250,000
$3,000,000
$2,750,000
$2,500,000
p° $2,250,000
$2,000,000
$1,750,000
$1,500,000
$1,250,000
$1,000,000
$750,000
$500,000
$250,000
$0
r
n
t
~ I1
V i~ i
r I I 11
ac1 Ise,
~ P 9~Q~ p ~o~ Qua
Month
Av. ayv Tax
Payments
--M-Average
Expenses
To: Reeve Hoppins
Members of Council
Gene Kiviaho
From: Barb Long
Date: September 23, 2004
Council Agenda Item #7(d)
Issue:
Distribution of the Second Round of Community Grants Funding - September 2004
Background:
A Community Grants Committee meeting was held at 8:30 A.M. on Tuesday, September
28, 2004 to review the applications for the 2004 second round of funding and determine
eligibility and funding allocations. As per the Community Grants Policy Guidelines the
funds will be distributed by November 1, 2003 and Council will receive confirmation of
the expenditure of funds within one year.
The next funding application deadline will be in the first week of February 2005 with the
fund to be distributed prior to April 1St with Council to determine the method of
distribution .
Discussion:
The Community Grants Committee (consisting of all of Council) received 19 applications
requesting $147,051 in funding for projects totaling $434,426. This round of funding has
a total amount of $21,07.00 to distribute.
Recommendation:
1) That Council approve the September 2004 funding allocations as recommended by the
Community Grants Committee
2) That Council select the method of distribution of funds
Barb Long
38
•
F_
To: Reeve Hoppins
Members of Council
Gene Kiviaho
From: Barb Long
® Date: September 22, 2004
Council Agenda Item #7(e)
Issue:
Request for Financial Assistance to Participate in Overseas Volunteer Program
Background:
A letter has been received from Kelsey L. Olson, an office employee with Kneehill
County, requesting Council to consider sponsoring part of the costs for her to participate
in a volunteer overseas program, Cross-Cultural Solutions. The cost for this four week
program totals $5,200.00. (A copy of the letter has been attached for your information)
Discussion:
Ms. Olson advised she hopes to travel to Peru in February or March of 2005, to work
with under privileged children and the elderly. The goal of this program is to operate
volunteer programs around the world in partnership with sustainable community
• initiatives, and in bringing people together with a shared perspective, to foster cultural
understanding.
Ms. Olson will contribute half of the total cost from her own savings and hopes to obtain
support from other organizations for the balance.
Recommendation:
Council decision
Barb Long
0
39
0
F_
0 September 20, 2004
--T-oWiom It May Concern:
I am writing to you because I have just discovered an overseas volunteer program through
Cross-Cultural Solutions. This is all opportunity to work with, and provide care for wider
privileged children and the elderly, as well as teach English to those in need.
Cross-Cultural Solutions, is a lion-profit volunteer organization, that offers a program which
places volunteers in a host of different countries all over the world for a variety of community
development projects. Cross-Cultural Solutions mission is to operate volunteer programs around
die world in partnership with sustainable community initiatives, bringing people together to work
side-by-side while sharing perspectives and fostering cultural understanding.
This Company is a recognized leader m its field, sending thousands of participants
overseas every year and having been profiled in more than 300 news outlets, including Time,
Newsweek, USA Today, National Geographic Traveler, and CNN. They are an independent,
non-profit organization.
All Cross-Cultural Solutions programs are run solely by volunteer contributions, and
therefore each program has a fee. The fee for this four week program, includes all meals, lodging,
travel medical insurance, in-country transportation, and airfare, totalung $5200.00. There are
guidelines that have to be met, so all funds raised have to be received by December 31, 2004. I
hope to travel as early as February or March 2005 to Ayacucho, Peru, depending on funds raised.
To be able to take part in this program, I am in need of financial assistance, which I am
hoping to obtain by approaching different businesses within my community. Any support is greatly
appreciated un the form of a cheque made out to myself. In the event of falling short in my
fundraising, this will ensure I can return all funds to the supporter. I will return at a later date,
giving your office time in considering a donation. Should you have any questions about the
volunteer program, please call me at the numbers listed below.
Sincerely,
AU=14~
Kelsey L Olson
Box 1046
Three Hills AB TOM 2A0
Ph: 403-443-5462 home
403-443-1560 cell
403-443-5541 work
0
F-
Council Agenda Item #7(f)
To: Reeve and Members of Council
From: Planning and Development
® Date: September 28, 2004
Issue: Request to set Public Hearing date.
Background:
An application has been submitted by Dwayne Weisenburger to redesignate
approximately 33 acres of land, which is situated in the SW Quarter of Section 12, 32,
26, from Agricultural Conservation to Agricultural.
Discussion:
Prior to holding a Public Hearing, the proposed amendment needs to be:
advertised in a local newspaper at least once a week for two consecutive weeks, as per
Section 606 (2)(a) of the MGA: circulated to adjacent landowners owners within a 1.5-
mile radius of the subject property, as per County Policy 5-4.
Recommendation:
That Council schedule this Hearing for October 261h, 2004, at 10:00 A.M.
Jeremy Fenton
Planning Department
0
41
~y)
TO: Gene Kiviaho
Reeve Hoppins
Members of Council
From: Lavinia Henderson
r
0
Date: September 27, 2004
Issue: Assessment Review Board Hearing
Background: Pursuant to Section 2(5) of the Assessment Complaints and Appeals
Regulation No. 238/2000, if a complainant who does not comply with
subsection (2) of the regulation, the clerk of the ARB may refuse to file
the issue statement. Pursuant to section 2(6) a complainant is provided 14
days notice to appeal the refusal to the ARB. If an appeal is received, and
a hearing is granted to determine whether sufficient information has been
provided for an ARB hearing, 14 days notices must be provided to the
complainant.
Discussion: One of the issue statements I received did not meet the requirements of
section 2 of the regulation in my opinion and I refused the appeal. The
complainant was notified in writing and subsequent to that I received what
. I believe to be an appeal of the refusal which in turn requires a preliminary
hearing by the Assessment Review Board to determine whether sufficient
information has been provided for an Assessment Review Board Hearing.
Recommendation:
That Council set Tuesday, October 19, 2004 at 9:00 a.m., as the date for a
hearing on the preliminary issue of the refusal of the issue statement on
Roll No. 4264100.
Lavinia Henderson
Clerk, Assessment Review Board
0
0
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suppaA of the tive fire L way possible Cross y m .
"y
letter
t cost effec (
olunteer F-W
Gene
o
kbes &
On agenda Council Meeting municil)
to all participating
nt cenihed copies;
15-SeP.04lAcmefire Dept
mos
built in the
;{fp of an overseas v
The
lerier.:,•w^^°~r"„'" by Three
Town • w„ Ir,° ` (Gene
4
se
ifile
I
filed in
ncil basket for signatures
executed by
ICaltural S~utonmutualAid Aa'°°^"` (Gene
in cou
Olson
(Kelsey
DisasterC Carbon
IH 8s, Trochu, Acme, Linde°'
d this to FoNmula (Rob
(referred Rob no copy fled
Council info pkg
i
(Town of Three Hills
I to awar
Isignedcopies oftheMuuestfaCuncil(Gene
7 req
n
(copies
iosmCounctnfopkg-filed
ew
V
IM.D ofRockY
I~ne
}BF 75528&7552
-
Icop
k fled
ies in Councff into pg
o
IExH C, n ° nng
- ° ;"rs Ltd.
c
(Gene
s l to Sprw'mgel r~,,,
2004 Resolutions
Iinqumng about int
p
(c
revilte
ITownofVeg
04 pAMD&C
•
onse
G" 4,,,,,,dntresp rcubicm~er'
I Nev,o ~0Sept 16th of water of $1.80 Po
l.•°. a
: ;',.A, an a w
1contact
A
t & .
18th c.M. Agends
i
16-Sep
,
EA.
i
Water Supply AS""
A. das soon as, Gene
T(toDrurohe8eran the
ill be
ba
On Sep
d
fil
needs to
tactual casts w
ter
ofwa
the
the
Ji.y I
n
a
'
e
to Rob & Lavinia •
Water
Kneehtll Regional
: -
G
C",.."
y„
x
es,:,.~
„lions ~ ~
RabILavi
- them With
tter to Rob R'.~r ' he r " rNet Extended Nee ton, and
Alberta Supe Tomng (
Ireferred to Henry to proof & return Io me for suL,,,; „g
F
en
l
ti
Henry
IMumGpalA~e~Arfor°rr,"`
05 eZ camground Guide Lis0ng
t
t
rY
a
Brownlee
(proof of 20
p4
17Sep ns Canada u ;>^•d habi
Keivers final alignment
of Sept 13/04 letter 10 rw ro its and crossed by rinonto the Rob
B Hotel & Lodging Assoc
I
" "
fled
no copy d when receive n all rt>r°I,°°s
Ito be r," c in Municipal
kets County oPY
A
COPI
^=its will be done on the
Recyciing Grant IBS
n Council ma l bas
Consulting Lld•
~
~
f o 2004
has been J~ letter requesting they be considered Co dticl of interest (Barb
've Been Elected and
a to county
IHanbook
Stantec
(Village of Carbon
j r , I;
Now That You
(copies of the documents
ai m Noted that
& apPlicabon
for co
> ""`J
-04I~ Municipal "I
Se
I' will be w•
Ciaidelines
oats progra
iii" , on prone Grain R and paving °rr, i included. 5 year
for in AB ,
P
20-
p
elig DT of 300 or more - Arr6w"""
highways are not funlfin9 Lavinia/Rob
oads With an AA DT
000 for y3
$100
1
t led copy
di 1 from Councff
,
only for r
value of
2001 .2008, minimum
(
Iin Council into pkg'
$1 million
Gene
•Food Canada °I I."".,: on any one r'" "
ction Donation
Nov 8 from 6:30 10 (
iculture & Agt
A
(advised S. Jackson will pa0ur°f
22-Sep-04 Agr
u
Geno
j on Monday.
request for Silent
"oA 1;.••"", `
•
T
I
ob - filed
to PetelR
il into pkg - COPY
of the Guzoo
,
y
rry Discovery Night for
itation to participate October 1 st (Gene
d on
1
(copies in counc
I
a I
8.00 P.M. - im
for being launche
FCSS „y r,"y,°...
Drum&DistdctSolid Waste IWOOnthenew,-~r
IMgmtAssoc
I
maildist2003
Council Agenda Item #9
PENDING BUSINESS ITEMS FROM 2002 - September 28, 2004
Mountain View Emergency Service (56-02) - Sept 24/02 - Gene and Mac will meet
with Mountain View County to discuss this outstanding item. To be discussed after the
• municipal election.
Mutual Aid Agreement (52-02) - Oct 8/02 - Administration currently reviewing.
Mountain View and Red Deer County still pending.
Water Policy (16-02)
Equi , Water - The Water Policy is on hold until current developments have been
resolved.
Water Policy: A policy to encompass the costs of lowering any water lines will be
presented to Council in Fall 2004. Draft to be presented at Strategic Planning Fall
Session.
PENDING BUSINESS ITEMS FROM 2003 - September 14, 2004
• Fire Agreements (73-03)
A tentative Fire Agreement was reached with Three Hills in December 2003. Gene and
Mac met with Acme and Linden on May 19, 2004 to review the Fire Agreements. The
Agreements will be presented to their respective Councils the week of May 24th. June
22/04 Council Meeting - to be discussed in camera. Sept/04 Agreements still under
review.
Trochu Fire Hall Station Addition Proposal (81-03)
July 20/04 Council meeting motion # 359/04 that $120,000.00 be allotted for the facility,
net GST ($100,000 County, $10,000 Lottery, $10,000 Sweat equity). On Aug 18th C.M.
agenda reconfirmed this motion. Admin to meet with FMC, Town of Trochu re
possibility of reducing size and still meeting future needs or postponing. Sept 04 Letters
from Acme and Carbon in support of Trochu Fire Hall Expansion - Training Facility.
BSE (94-03) - July 22/03
Bruce Sommerville, Jeremy Fenton, developing contingency plans for the County. Sept
04 Draft for Strategic Planning Review Session in fall
Donation Policy (126-03) - Sept 9/03
Council requested policy be drafted addressing funding for youth educational programs.
To be discussed at the June 17th Strategic Planning Session. To be discussed at Strategic
Planning Session in the Fall 2004
44
•
F
Recycling Policy (136-03) Sept 23/03
Discussed at March 23` Committee of the Whole meeting. Councillor Holsworth
presented terms of reference of a Waste & Recycling Study to Regional Partnership
Initiative Committee for consideration. Committee has taken no further action. Sept 04
Waste & Recycling to be discussed at Strategic Planning Session & possibly at
• Community & Cultural Summit.
Equity Line - Water Agreement K.C/Three Hills (150-03)
See Item #16-02
0
i
45
0
0 0 9
2004-Cuui iuil-Buaii ieasltci i is
Item #
I Item
I Date
14 Action
Reft„Gd to
In Piu$jresslHistory
(Completed/Date
#1-04
(Annual Ratepayer
I
(Feb 24-Swalwell, March 16!04-
I Gene/Barb
I halls booked Agenda drafted
packages made
Meetings
Torrington dates set by Council
Draft Agenda pres,-,iiod at Jan
Public Info iiaiiuii
Feb 12/04 Carbon - 7:00 P.M. set for
29104 C.M - Stantec met with
#2-04
H2O Meeting
Jan 13104
mtg - Stantec & Council - Kneehill
Gene
Council at Feb 10th C M. to
Completed - well received
Regional Water Line
review their p, uwantation at the
meeting
#3-04
C.O.W. Meeting
(Jan 13104
Jan
04 - following Council Meeting
(
s
(Gene
(Agenda to be d,aiivd
04 Package to
lJan
9
et
d
ate
Coun
i
Motion tabled until Feb 10 C.M. -
policy updated- tAl Cption
#4-04
Re,,iaaiion Policies
Jan 13104
anyone receiving funding iiuw K.C.
garb
motion passed
allowed for 2004 - Town
agrees to not have difivici it costs or
of Three Hills still allowed
charges for County residents
grant share
#5-04
Impv,iing of Barley.
Bylaw
#6.04 Enforcement
Officer
-04
S--,.u,,d User Cost
Share Option -
Develop, im, it of
Undeveloped Rd
Allowances
Jan 13104
Jan 13/04
Jan 29104
Importing of Barley with possible
Fusarium infC,,i1'un
one year corm apt to be prepared
for,,;y,,ature/Gene to discuss
Council direction with Ms. Peters
amendment to policy specifying no
cost share by second user
Bruce
Terry/Gene
Rob
to investigate and report to ASB
for their direction ,6ing
requesting the province to ban
the impuiiaiion as Alberta has
adequate supply of locally
grown Barley - meeting on
Provincial management
for Fusarium l.vniiul
on March 4th - Bruce will put
,,-Nu,t in Council info package o
March 19th
icNUii included in
package
Gene &Terry met on 30104
with Ms. Peters - disca~.,vd
d;,t,.i;vn - Gene & Lavinia
met with Ms. Peters on June
24th and reviewed direction
of enforcement and changes
needed
approved by Council- at Feb
10th C M.
Policy upuaicd
_x.
T-
0
:~UU4-Uounc l-Business-Items
Linden East &
#8-04 Torringon RR Ave
Paving Tender
#9-04 2004 Road
Projects
1SBDV Extension
#10-04 Requests #847 &
852
MDP Review
1-04 lCvmm;i~t--e
2-04 Exi , pion of Dog
License Due Date
Council approved tendering of this
project pending approval of ICAP
Jan 29/04 funding - to be brought back to
Council for approval of awarding
tender
Council approved pletion o'2003
Jan 29/04 Hu,- hoe Canyon Rd Project: Clark
Rd Project; Ed Miller Rd Project; Kline
Rd Project
Jan 29/04 Council approved extensions to June
1 st/04 - no waiver of fees
0
Rob Rob to issue tender
Rob to proceed with necessary
arrangements
Jeremy
Jan 29/04 IFcn oZon of MDP Review Cu, I I, Iittee (Jeremy
MPC and Councillor Woods
Jan 29/04 extended deadline to Feb 28/04 for Office
this year only
tenders approved South
Rock Ltd - at April 13th
C. M.
scheduled completion
2004
to notify applicant and piut ued
arrangements made
with ir ---any arrange,, IUI It')
to p, uLced with arrangements to scheduled completion
review the MDP 2004
Barb - placed notice in CaNiial billing and advertisement
Cori- to do billing completed
0
0
Stop signs in place. May 11th
C.M. - Rob to look into the
number of unsafe
intersections & assess-
Gene/Barb to prepare
Resolution on car
reflo,.iu,ita;;vn & marking for
Zone CAAMD&C & letters of
#13.04
CN Railway
C, ua4ing North
of Three Hills
0
2004--GU-iiusiness-nemz
Jan 29104
Delivery of
#14-04 Assessment Jan 29104
Services to Carbon
#15-04 Provincial review Jan 29/04
of ASB's
#16-04ICondition of (Feb 10/04
Provincial Parks
JASSET
#18-04 Management
Policies
919-04 ISharples Road
Closure
r~l
#17-04 RMRF Law
Seminar
Feb 10/04
Council dil c,.icd Admin;au aiiun to
invea;;yate possible safety
measures
Council directed Auiimuauaiion to
pi u,,ced with the proposal of the
delivery of assessment services
Council requested AG Fieldman
attend the Feb 24th C.M. to p. tacit
info on this review
Council requested a letter be sent to
Province pursuing this ...aiic.
Council requuaicd any of Council
(wishing to attend to let Admin know
Rob
Frank
0
concrn to approrprate
officeial re: lack of aiy„age or
proper nighttime
identif;,.a;;Va on trains and
number of intersections
allowed to block - Aug 18th
C.M. Report not eligible for
crossing signals - Rob to
report back on Luminaire and
,,it v-et lighting oN:;~,xs, and
reflective ai„Ns on crossing
signs. Sept 10th Info pkg
reports. Sept 14th Council
request update on
illumination options and # of
crossings in County
proposal mailed on Feb 2/04
Bruce on agenda Feb 24/04
Rob
Barb to be held in E6...u..iu.. on
March 19th
Feb 10/04 Council received Terry
Feb 10/04 Council authu, it-ed Staff to commence Jeremy
proceedings for closure
approved by Council- at Feb
24th C.M.
p.upusal not SUwcaai,ll
Council discussed &
provided input
letter sent
registrations suininiiCd
completed
resolution passed to close
J. Fc..iu.. forwarded
app, up, gate
documentation
#20-04
2004 wuncll-BuoniCOO iivmb
Huxley Property
for Sale
0
Feb 10/04
Council autho,;&wdAdm;,,;4~,a;;vn
to advertise the sale of the tax
forfeiture p, a perty
•
Frank &
Lavinia
Dust Control
#21-04
Maintenance
Feb 24/04
Council received amcndment
Barb
Policy
Request,'w... Reg
Council requested more imuimaiion
#22-04
Klassen to use
Feb 24/04
re. sight distance regulations and
Rob
existing iuach
' aNN
possible options to improve the sight
distance at this location
Council had previously directed Rob
to apply for Praire Grains Grant and if
#23-04
Linden West re-
, .
Feb 24/04
successful to bring back to Council for
Rob
sup iauu Ig
permission to use funding from
reserves for County's 1 /3 cost
Community G,cmo
Council approved the ComiiiiiUc'~
#24-04
to Non-Profit
Feb 24/04
iouwiuuenuaiiuiis on March 9th
Barb
C.yapiizations
Redesignation
I
#25-04
request - Boese
Mar 9/04
Bylaw 1489 received 2 readings
Barb
(NW 35-30-25)
#26-04
Supper Meeting
Mar 9/04
Adminibil aiiui to ai a, eye for meeting
Gene
with Rocky View
on April 20/04
#27-04
AAMD&C Visit
Mar 9/04
Adminioiiaiiuii to a, a, ge for meeting
Gene
N,umiably on April 19th at 10:00 A.M.
AB Rural Physician
#28-04
Action Plan -
Mar 9/04
Adminioiiaiiuii to investigate suitable
Barb
Award of
candidate
Distinction
0
Mar 18104 site inspa~.~ad -
under review -advertiaa,,,ant
placed in the Apr 14th and
21st Three Hills Capital - at
May 25th C.M. Council
refused only offer on
property - Admin to look at
way of ma, wcin,g to get value
of property
on agenda March 9th for
completed and (aiaii iuuted
approval
to policy book holders
Council decision to deny
on agenda for March 9th C.M.
request to use enioiiiig
aNNiuach - adhering to
Policy
Rob reNuiiad verbal aNNiural
motion passed on March
received from Prairie Grains -
9th/04 - on April 13th
on March 9/04 aNNiuval given to
agenda for aNN~u~al of
designate reserves to this
tender
project
cheques and letters sent
on Mar 23/04 C.M. agenda for I bylaw defeated
third reading
ebiablished for April 20th - met in Airdrie at the
awaiting info on location of Flames Rrbiaurant
SUNNci iiiocimg
n6yuiiaiiviia on-going meeting set for 11:00
A.M. on April 15th
nomination wl 1 lNleted for Dr.
Reedyk. May/04 nuiiuod
Unsw,ucooiul in Seleuiiui i. May
11th C. M. requuoiud to check
into ,,liciia used - Reported in
June 4th Council info pkg
letters sent to Dr. Reedyk
and those providing
6-iia a of SUNNui i - May
31 st
~(~4 'OUricil-dUau ~caa`iien~s
to honour approvals
a letter to Jack February 2004 due to
drafting undelS.Wnding of
Ramsden re response timeline but in future
uested to policy #15-4 regulations
uai~on req Barb arena fee otnAp~ 13th 1•
Admini5 be adhered to
1e ;Jed to -
ate the fee structure for facility Bruce/
Town investig residents in Three agenda letter signed and mailed-
Letter from corn Mar 9104 use by rurallto+Nn copy to Drum & Dist Solid
of Three Hills ( 21 Council
#29-04 report#13-4 Hills awQ-~~,,g approval Waste - MaYv`~e from
info pk9 resN
letter d+aned, Gene AB Environment
requested to send a
Admini~~~a''on
Letter with new Barb and signature from
& expressing ~U~
from Drum letter lid AB Env guidelines, an asking to[ ue and letter sent
District So Mar 9104 cheq
#30-04 assistance for letter d, Q~Led will be senun
Waste for letter of financial
to arch 23rd run
support Barb cheque on M
1,000,00 ins ready for pick up 1
Funding request aNN,,,ral donate $ letter and pins
9104 no financial Barb (Applicant advised Info from AAMD&C
Eltrohills Dats ins - 1 no due
p Ay-Ida May received advising
#3104 Society aNN,,,,jai to donate M
.
-
~Nlar 9104 as,;,;a~i°e to costs coPofletter
Kneehill Pee Wee 100°/° 11th 104 - on to until ~de
#32~ A Hockey Team fequest for Council t cOn9 a der Gene report on C .MD&C emailed to Council
info from passed April
1 sending a letter Support
Mar 9104 - ~ ",for LAPP 3rd reading p
Icost of living ad1u, 27th
#33-04 Letter from AUPE particiNQ~ rather than the existing April 27th C. M .agenda 1
60% s -further into 1Jeremy Ion AP O,W.. all
.
received two reading referred to future C'O'W.
Council olicies to be discussed
Mar 23104 lrequeaiea by 5.1 not fe p
e April 27th Council
g law #1490 1 „ nt to Policy ~eremY at budget time #34-041 Y amen, Council requested ►t be aN~ ,,Ved cooperating
filar 23/04 approved
j to C.O•W Qlities on Bering
met with other agenda for AP wit
X5,04 Fee policy Otto 1 ` r municipalities where
Bruce to Council - April 14th - possible, working
presentation by et with reps isu"' Bruce
27th C•M- funding
authorized him to m
est Nile Virus Mar 23104 urban jurisdicti A~ and ~ onlth region
W tr~~~~~iie pl withdrawn until factual
#36-04 Response Plan to de into obtained
April 13th .M. agenda
County ~ Within
Village of Acme council diie~i~d Admin to obtain more Gene on ~,,,,~,leted & ready to put
st to waive in tax notices -last week
Reque Mar 23104 agenda
#37-04 costs of debris Draft onMaY 11th C.M of MaY
disposal for Acme " °1` Gene
Hall Fire council d~~e~ted Admin to p N a passed 1
3104 newsletter for distribution with 2004 V
hird reading give
#38-04 n and Newsletter Mart taxnofices April
27th C M 1
13rd reading tabled until
#39-04 ~Byjaw#J490 !Apr 13104
0
May 11/04
'004=CoUncil=6USIneSS=Items
Regional Disaster
#39-04
Services Mutual
Apr 13104
Aid Agreement
Municipal Disaster
#40-04
Services Agency
Apr 13104
Bylaw #1483
#41-04
1 KAS
J Apr 13104
#42-04
ICounty Signs
I13/04
Bylaw #1482 - Fire
#43-04 & Emciyency
Services -
Amendments
Fire Notice - Policy
#44-04 1#8-2
Canada Sc, ,u,
#45-04 Games
Sponsorship
Request
IDTHR
#46-04 Sponsorship
Request
#47-04 KRWSC - K.C.
Boundary
#48.04
Apr 27104
Apr 27/04
amem;mc,,io presc,,«cd to Council Mac
received two readings Mac
request for Iciic~ of support Barb
Council sugyc,-,'=d in\,tD6yate other Rob
sign options
Council approved changing time
period for the requiring of afire N-mimit Barb
Apr 1 st to Oct 31 st
amending to give EMS Coordi,,aiu, I Barb
authority to evoke or lift fire bans
0
Council appvved completed
on agenda for third reading April third reading given
27th
!approved letter sent
on May 11th C. M. Agenda - I signs ordered
Council decided on signs
changes made
changes made
w, ~pleted
ILu, ,~pleted
letter & cheque- May 25th
run
I Apr 27/04 (
Council appoved $100.00 (
Barb (
need to send cheque and letter
Council app,vved $200.00 for Key
advised DTHR - Brenda
Apr 27104
Note Speaker for Brain Injury
Barb
l
McGillis. Need to send cheque
Workshop
and letter
Council desiy,,a«J all of Kneehill
need to send letter advising
Apr 27104
County as the boundary for KRWSC
Barb
KRWSC
purposes
Water Policy-
monitor use of
water in hamlets
#49-04 Schmautz Lease
#50-04 Siiaicgic Planning
Review Session
U)
inve,,','yaL'e possibility of
developing policy regarding the
monitoring of water use in hamlets
to determine when could be used
for other than hboiiail conSbr,iMu1.b1
0
Rob
May 11/04 Council appiuved rental of pasture for Bruce/Barb
3 year term
May 11/04 Ito June 17th conf~~~~Cd as date -Admin I Gene/Barb
make arranuc-m--ipia
letter & cheque- May 25th
run
letter sent
staff to attend AB Env
workshop in October
ad in The Ccylial - tender , CNu, ' included in
closes June 4/04- new lease
drawn up- pasture rr,,'LCa package
Red Deer Lodge - cu, ii-ii ~,-d-
Facilitator George Cuffe - Draft report on session at June
Agenda in May 21st Council info 22 council meeting
pkg
•
2004=Gouneil=6usine5s-iierr~s
Kneehill County
-04 Water Service
1&,Oi-_gy
#52.04
Three Hills Water
West
Resolution Land
#53-04 Services -
Evergreen
Resources
Town of
#54-04 Trochu/K.C. Joint
Council Meeting
Bowman
#55-04 Subdir;.,;un
Water Request
Council
#56-04 Remuneration
Committee
#57-04 Golden Hills S D.
Facililty Review
#58-04 Ga, cage Concern
#59-04 K. C. 60th
Annivc,,)any
#60-04 EMS Procedure
Manual
May 11/04
May 25/04
May 25104
May 25/04
May 25/04
May 25104
May 25104
May 25104
ongoing decisions being made-
Steering Committee formed to
Gene/Rob
provide input
part of K. C. Water Service St,aivgy
has,cLa,;redpreliminary approval
Gene/Rob
of funding
Rob to negotiate lease for drilling of
Rob
well on County property
Date selected at May 25th Council
Gene
meeting not suitable
p, c4anted at May 25th Council -
request to connect to Equity line
Gene
refused - to be considered with
ony,.;,,.q Equity Water dialogue
Council requested information from
Barb
other counties, boards etc.
Council requva«d letter sent to
Golden Hills in support of schools
Barb
within our municipality
Council requested clean up of litter on
roads leading to Town of Three Hills Rob
Waste Disposal Site - Swalwell Dam
May 25/04 Council requested float in all Nai ayes Gene/Rob
looking into other ways of cele~,~ ain Ig
May 25104 Council reviewed Mac
ongoing
Rob to complete paperwork
and keep Council informed -
Aug 18 CM.Council wanted
more info on route,
boundaries, where water
coming from. Council
decision - Sept 28 CA
•
Update in June 8104 C.M. -
request for Council aNN, uval to ~pleted
sign agic-mments
minutes done by Dan
met on June 30th
P,v6Lw and included in
Council info pkg of July
20104
update in October 9th Info
pkg
Dan Piet iv, c,ui,iacted other
counties, Wi i~piled report for
June 22 C.M. aNN~~red
Com,-sent with June 8th
re,,v, , ,~ended changes
-
C. M. Package
effective October 19104
Re%.v,, , , ~endation on June
22104 Council Meeting Agenda
letter drafted for Reeve's
letter sent
signature-
letter sent to Town of
invuzilvated how situation
Three Hills & Alan &
handled in the past
Shirley Mills will
periodically check the
Swalwell site
Float NiaNaied - Aug 11th Open
entering in all paiauds
House Lu,,~pleted
on June 22nd C.M. Agenda for
app,uved at C.M. June
approval
122/04
#61-04 EMS Policies
Water Inv~itr, -
#62-04 Town of Three
Hills
JAC., nial Per
#63-04 Capita Municipal
Grant
lRedesiviiai;on
#64-04 request - Mandel
(SW26-30-25)
lCor, itu, wive
#65-04 Signs for Old
School Sites
-X004=Guuricil=Business-i irrrit;
X66-04 jWeb Site
0
May 25/04
May 25/04
Council regwG rd policies be
developed around Section 12.2 and
12.8 of EMS Pru~,cJure Manual
Council requo~Z--d legal counsel set
up a trust fund for amount of invoice
until dispute settled
on June 22nd C.M. Agenda for
a~,N,vval - Policy #8-3
letter & cheque sent to Bill
Barclay to set up trust fund-
letter sent to town advising of
action
in progress
0
app, uved at C.M. June
22/04
letters sent advising
•
Mac
Gene
June 8104 Council motion to apply for funding to Rob
help with Wa~S of County signs
June 8/04
June 8/04
June 22/04
#67-04 Stt,,,Jflooding of
June6104
#68.04 Municipal
Election
#69-04 (Acme Hall
June 22104
June 22104
June 22/04
grant received
follow up by Barb - minutes and Completed
Council denied Jeremy decision filed
no follow up required - received Completed
I,aN„rt provided on ,a~cd costs Barb as iinu,,,iaJon
tra„,I„y on Wed 7th & 8th of
update on County website-planned for Gene/Dea,,,,a Jul; - data & set up
July 15th pages on week of 12th
,,,,,piling of damages and
_4.11. d;.21
recovery program for
%.,,,„pen*a~;tjn - province
gave diso4i'cr funding, now
update on dautoycJ due to storm Rob assessing claims from July
of June 6th and action to date 29th rey;.-N9',.J0n - County
received half of the funding
granted them -
Sept/041nfrastructure Repair
tendered to 5 contractors
apt, ,,;„rv-d Val Kopjar Returning
Officer with reimbursement per
policy- polling a~ouu,tii open at Gene/Barb
10:00 a.m. - election day October
18th
request for County to hall fill - to
maximum of 500 yds - letter of Gene/Barb
supper, ~ to AG Society for CFEP grant
Website Up!!!
letter sent to Val confirming -
August 18th C.M. updated
info - nomination forms
available - Sept 14th Council
approved advance poll - Sept
20th election in Division 7
lciici sent - Rob taking care of
hauling fill & r--Vv, ifig to Council hauled 504 ydas
upon completion -
0 0
2004-Council-BGSU ieaa itei i w
#70.04 KRWSC Open July 20104
Cut requests
Policy 7.6.1
#71.04 Employee July 20104
Meal/Mileage
#72-04I Linden Station July 20104
Rescue Unit
#73-04IStrategic Planning 1Aug 18/04
Review Seaolvl
974-04IKneehill County I
Aug 18/04
Scholarship
Fisher Davis Road I Au 18/04
Speed Limit Signs g
#76-04 ARMAA Aug 18104
Com6 mince
#77-04ISBDV Ex«,,aion I Aug 18104
Request Schartner
DTHR
SYI IIPU,)iums
Grant McIntosh
Cv,,capondence
re: road allowance
#80.04 Linden Fire
Rescue Unit
Council approved open bore with
development of binding agreement
for KRWSC to be responsible for
all repairs etc. Admin to decide on
which roads should be bored
Council approved amendment
request to Council to replace
rescue truck prior to scheduled
2009 date
Council to select date following
nomination day of Sept 20th
Council suggestions for more
exposure next year
Council motion to install two 80km per
hour speed signs in response to
correspui,Jence from G. ReiiiNrl
Council approved $500 donation to
cv, im,c, ice with letter advising prefer
it be built into budget
Council appiuved extension to Oct
1/04
,
Aug 18/04 Council requizz«J Reeve, D.Reeve
CAO attend Sept 16th Drayton Valley
Council requested Ad,,,*,, check to
ensure locauwi of dirt road on County
Aug 18/04 land, then send letter advising does
not com cm the County,involved
landowners to settle
Rob
Barb
Rob/Gene
Gene/Barb
Barb
Rob
Barb
Jcl'IIly
Barb
Rob
Linden Fire gave preset, 10L;Vn at
Sep 14/04 C.M. -Gene to review and provide Gene
recommendation Sep 28 C.M.
Contractors adhering to
County direction - Rob
drafting agreements
updating Policy books
withdrawn from Aug 18 C.M.
aytt,L;d - on Agenda for Sept
14th
on agenda for Sept 28th C.M.
follow policy - scholarship
deadline July 31st - no
appliuama
Rob to arrange for installation of
signs/Barb sent letter-see Info
pkg of Sept 10th
Barb to send letter and have
A/P NicNaaa cheque
Jaiciiiy to notify applicant &
related paperwork
applicants
Rob met with Grant & gave him
copy of Road Plan - see info
pkg of Sept 10th
on Sep 28 C.M. Agenda
follow up for April 2005
completed
August 25/041,; mque and
letter sent
completed
Aug 20104
%,ui ~pleted
Ln
0 0
Community &
#81.04
Cultural Services
Sep 14104
Summit
Community
#82.04
G, a„w to Non-
Sep 14104
Profit
Organizations
#83-04
Rea aa;;,,n
Areas/Parks
Sep 14104
#84.041
Approach Policy
I Sep 14104
#85-04
Members at
Sep 14104
Large
1004-0"ouncil-Business-Itbi i is
Council requested Admin initiate
Gene
plans for fall n,aaJng
Committee to meet Sep 28 prior to
Barb
Council - package L;;4&'1;buted
Long term plan - Referred to Strat
Rob
Planning Review Session fall 2004
(Referred to Strat Planning Review
(Rob
Session fall 2004
Council di; ,,.;ad adve,;;aa for
members at large - ASB and any
Gene/Barb
other applicable boards
on Sep 28 C.M. Agenda
on Sep 28 C.M. Agenda
U`!
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