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HomeMy WebLinkAbout2004-09-14 Council MinutesCOUNCIL AGENDA September 14, 2004 PRESENTATIONS 9:00 A.M. Hastie Family - 2004 Stampede Farm Family Award Presentation 9:15 A.M. Long Service Awards - Brian Sowerby, Allen Siemens, Randy • Raisbeck,Mark Blackburn 9:30 A.M. Stantec Consulting - Three Hills Water West Project 1. Meeting Called to Order 2. Adoption of Agenda Page 1 3. Approval of August 18, 2004 Regular Council Meeting minutes Page 3 and the Special Meeting minutes of August 23, 2004 4. Accounts Payable Page 10 5. Old Business a) 60th Anniversary Open House Report .............................. Page 13 Recommendation: That Council receive this report as information • b) Linden Fire Station Rescue Unit .................................... Page 14 Recommendation: c) Three Hills West Water Project Update ............................ Page 15 Recommendation: 1) That Council approve Kneehill County proceeding with the preliminary detailed design. 2) That Council approve the allotment of funds from reserves 3) That Council approve the cancellation of the project should ICAP funding not be received. d) Reimbursement of Costs Associated with Castonguay Ground Water Study ............................................................ Page 16 Recommendation: That Council reject the request for reimbursement 6. New Business • a) Election Report ......................................................... Page 17 Recommendation: That Council approve Monday, October 14, 2004, from 9:00 A.M. until 4:00 P.M for the holding of an advance vote at the Kneehill County Administration Office. b) Municipal Affairs Municipal Intern Application .................. Page 18 Recommendation: That Council approve Administration submitting an application for a Municipal Intern for 2005-2006. c) Community Grants to Non-Profit Organizations Requests for Extension of Project Completion Date ............................ Page 19 Recommendation: 1) That Council approve the request from the Carbon & District Recreation Board to extend the project completion date until the fall of 2005, for the expenditure of the $5,000.00 grant funding allocated under the Community Grants to Non Profit • Organizations Policy in September 2003. 2) That Council approve the request from the Trochu Municipal Library to extend the project completion date until the fall of 2005, for the expenditure of the $2,100.00 grant funding allocated under the Community Grants to Non Profit Organizations Policy in September 2003. d) Community Grants to Non Profit Organizations Committee Page 1 Meeting Date .............................................................. Page 22 Recommendation: That Council select a date for the Community Grants Committee to review the applications. e) Request to set Public Hearing date .................................. Page 23 Recommendation: That Council schedule this Hearing for • October 12th, 2004, at 10:00 A.M. 7. Correspondence Report ........................................................... Page 24 Recommendation: That Council receive the Correspondence report. 8. Business Pending & Summary Report ........................................... Page 26 Recommendation: That Council receive the Pending and Business Summary Report 9. Council and Committee Reports ................................................. Page 37 10. Business Arising from Council and Committee Reports 11. In Camera a) Legal • b) Labour (2) 12. Adjournment E 0 Page 2 i KNEEHILL COUNTY COUNCIL MEETING MINUTES September 14, 2004 MINUTES OF THE SEPTEMBER 14, 2004 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: • PRESENT Division No. 6 Division No. 4 Division No. 1 Division No. 2 Division No. 3 Division No. 5 Division No. 7 Ken Hoppins, Reeve Murray Woods, Deputy Reeve Brian Holsworth, Councillor Carol Calhoun, Councillor Jerry Wittstock, Councillor Vern Crawford, Councillor Ken Knievel, Councillor ADMINISTRATION PRESENT: CAO Gene Kiviaho Director of Operations Rob Mayhew Planner Jeremy Fenton Recording Secretary Barb Long Also present was Val Kopjar, Returning Officer for Kneehill County. • 1. Reeve Hoppins in the Chair: CALL TO ORDER Reeve Hoppins called the meeting to order at 8:35 A.M. 2. Adoption of Agenda: AGENDA Additions to the A eg nda: Presentation - New Kneehill County Fire Truck for Town of Three Hills to be delivered at 10:00 A.M. Under Old Business • 6(f) Community & Cultural Services Summit • 6(g) Railway Crossing Illumination • 6(h) Rural Parks Under Committee Reports: • Kneehill Regional Water Services Commission September 9/04 Meeting • ASB September 2/04 Meeting • FCSS September 2/04 Meeting • Kevin Sorenson September 1/04 Meeting 392/04 Councillor Calhoun moved approval of the agenda, as amended. CARRIED MINUTES 3.Approval of the August 18, 2004 Regular Council Meeting Minutes and August 23, 2004 Special Meeting Minutes 393/04 Councillor Crawford moved approval of the August 18, 2004 Regular Council Meeting minutes. CARRIED Councillor Woods moved approval of the August 23, 2004 394/04 Special Council Meeting minutes. CARRIED • Ms. Debi Moon entered the meeting at 8:55 A.M. Reeve CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES September 14, 2004 4. Accounts Payable ACCTS PAYABLE Councillor Calhoun moved approval of the accounts presented for 395/04 payment today subject to review by the Finance Committee. CARRIED Note: Handwritten Cheque #15971 to Phoenix Emergency Systems • for payment of the Three Hills Fire Truck was signed by the Reeve and CAO, for presentation at 10:00 A.M. Bruce & Norma Hastie, Earl & Brenda Hastie, Dean & Susan Hastie, Allen Siemens and Mark Blackburn entered the meeting at 9:05 A.M. Presentations: Hastie Farm Family Award HASTIE AWARD Reeve Hoppins welcomed the Hastie family to the meeting and Councillor Calhoun presented them with a plaque and County pins in honour of their achievement in receiving the 2004 Calgary Stampede Farm Family Award. The Hastie family left the meeting at 9:10 A.M. The meeting recessed from 9:10 A.M. until 9:15 A.M. Presentation: Kneehill County Long Service Awards LONG SERVICE Reeve Hoppins presented long service awards to Allen Siemens and Mark Blackburn, thanking them for their years of dedicated service to Kneehill County. Allen Siemens and Mark Blackburn left the meeting at 9:18 A.M. Brian Sowerby and Randy Raisbeck were unable to attend the Council meeting to receive their long service awards due to work commitments. OLD BUS 5. Unfinished Business K.C. 60TH ANNIV a) Kneehill County 60th Anniversary Open House Report (report attached and forming part of the minutes) 396/04 It was noted the names of those receiving door prizes needed correction. Councillor Woods moved that Council accept this report, as is amended. CARRIED b) Linden Fire Station Rescue Unit Presentation LINDEN RESCUE On behalf of the Linden Fire Department, Jeremy Regehr UNIT and Warren Wiebe presented Council with information on the cost to purchase a rescue truck which was felt would serve both existing and future rescue needs. Mr. Regehr noted there was some urgency for a decision as the deadline for a delivery date of May was October 15, 2004. Councillor Calhoun moved that approval be given to the Linden 397/04 Fire Department to order the Rescue Unit, as presented, with the cost to be included in Kneehill County's 2005 budget. Mr. Kiviaho, CAO, advised he would appreciate time to review the • proposal and prepare a recommendation for Council. 2 Reeve CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES September 14, 2004 398/04 Councillor Calhoun withdrew her previous motion and moved that Council receive the report on the Linden Rescue Truck, and that Administration be directed to bring a recommendation for Council consideration to the September 28, 2004 Council meeting. CARRIED Presentation - Stantec Consulting Ltd.- Three Hills W West Proiect ater Todd Simenson provided Council with a history on the progress made to date in determining a Kneehill County Water Servicing Strategy. As the County is only dealing with an ICAP funding package for Three Hills Water West at this time he concentrated on 3 HILLS WEST this area, identifying three zones within this area. Mr. Simenson advised the system would be designed for a County wide water system but recommended that Phase I start in the more densely populated southern area, Zone 1 of the Three Hills West Water Area obtaining water from the Kneehill Regional Water Services Commission at Linden. Mr. Simenson reviewed the scheduling timeline noting it was critical to determine the route in order to proceed with the Environmental Assessments. Mr. Simenson advised Council approval was needed as soon as • possible in order to proceed with the preliminary detailed design due to the limited window of opportunity to complete the environmental assessments required by ICAP. Councillor Calhoun moved that Council receive the presentation 399/04 by Stantec Consulting. CARRIED Town of Three Hills representatives, Mayor Bauman, CAO Jack Ramsden, and Fire Chief Art Creaser entered the meeting at 10:00 A.M. naieemi, Lours Fire Truck -Town of Three 3 HILLS FIRE TRUCK Hills Reeve Hoppins welcomed Mayor Bauman, Mr. Ramsden and Fire Chief Creasser and recessed the meeting in order to have photos taken of the new Kneehill County tanker which will be used 40 by the Three Hills Fire Department to fight rural fires. The meeting recessed from 10:12 A.M. until 10:30 A.M. Mayor Bauman, Jack Ramsden, and Fire Chief Art Creasser were not present when the meeting reconvened. • uree "'us water West Project -Continued re ort attached and formin art of the minutes 400/04 Councillor Crawford moved that Council approve Kneehill County proceeding with the preliminary detailed design of the entire water area. CARRIED 401/04 Councillor Wittstock moved that Council approve the allotment of funds from reserves for the preliminary detailed design. 3 Reeve CAO i KNEEHILL COUNTY COUNCIL MEETING MINUTES September 14, 2004 3 HILLS H2O WEST CARRIED Mr. Simenson requested Council provide direction, as soon as possible, on which zone of the Three Hills West Water Area they wished to proceed with for Phase One of the water project. • Mr. Simenson left the meeting at 11:15 A.M. d) Reimbursement of Costs Associated with Castonguay CASTONGUAY Ground Water Stud re port attached and forming art of thi GROUND H2O minutes 402/04 Councillor Holsworth moved that Council approve the request for reimbursement of the costs, in the amount of $1,930.74, for the groundwater study. Councillor Crawford moved this motion be amended to approve 403/04 the reimbursement of 50% of the costs incurred for the groundwater study, with this amount to be provided upon the signing of an agreement, stating this compensation is considered full entitlement and concludes this matter. • CARRIED NEW BUS 6. New Business ELECTION REPORT al F.lPnti.?„ minutes "`?"°` " auu 'ormin art of the 404/04 Councillor Woods moved that Council approve the holding of an advance poll for the upcoming municipal election. Val Kopjar left the meeting following this motion. b) Municipal Affairs Municipal Intern Application (report attached and formin art of the minutes MUNICIAL INTERN Councillor Wittstock moved th 405/04 at Council approve Administration submitting an application for a Municipal Intern for 2005-2006. CARRIED • c Re nests for Time Extension to Complete P-.--,&- EXT. 2003 COMM GRANTS ReceivinCommum Grants Funding in 2003 re ort attached and formin art of the minutes Councillor Holsworth moved that council approve the request 406/04 from the Carbon & District Recreation Board to extend the project completion date until the fall of 2005, for expenditure of the $5,000.00 grant funding allocated under the Community Grants to Non Profit Organizations Policy in September 2003. CARRIED 407/04 Councillor Knievel moved that Council approve the request from the Trochu Municipal Library to extend the project completion date until the fall of 2005 for expenditure of the $2,100.00 grant funding allocated under the Community Policy in September 2003 Grants to Non Profit CARRIED 4 Reeve CAO i KNEEHILL COUNTY COUNCIL MEETING MINUTES September 14, 2004 2004 COMM GRANT minutes - - """""" auu iorm?n art of the Council scheduled a Community Grants Committee meeting for September 28, 2004, prior to the re l gu ar Council meeting, to review the applications. The successful applica t • n s will be approved by Council at the September 28 Council meeting. PUBLIC HEARING e Re Hest to Set Public Hearin Date - Redesi 26 W4 E 12 31 nation from A ricultural to Count U Residential reort attached and fo i 408/04 rm n of the minut Councillor Woods moved that Council h c edule this Hearin October 12, 2004 at 10:00 A.M. g for COMM & CULTURAL fJ' Community and Cultural Services Summit CARRIED FALL SUMMIT Councillor Crawfo d 409/04 r moved that Council direct Administration to proceed with plans for the fall meeting with th e urban municipalities to discuss recreation and other issues of mutual interest, and that this meeting be referred to as th C C e ommunity and ultural Services Summit. CARRIED RR CROSSINGS 410/04 gZRailway Crossing Illuminj0 Councillor Crawford mo d ve that Council direct Administration to continue to pursue illumination a s an option for uncontrolled railway crossings within Kneehill County. Mr. Kiviaho advised this motion is not necessary as there is already a motion on the books re ardi h g ng t is matter. Councillor Crawford withdrew his motion. RURAL PARKS h) Rural Parks 411/04 Councillor Crawford moved that development of a long term plan for the County's municipal parks and recr ti ea on areas be referred to the 2004 Fall Strategic Planning Review Session. CARRIED The meeting recessed for lunch from 11:45 A.M. until 1:00 P.M. • CORK REPORT 7. Correspondence Report attached and formin art oft e minutes a) August 23/04 Request for Additional Approach at the S. W. 6- 33-22-W4 - Marlin Ka ry KARY APPROACH Councillor Knievel moved th at Administration be directed to investigate the existing approach and provide Council with reco 412/04 mmendations on how it could be improved. CARRIED APPROACH POLICY Note: Councillor 20 Woods d requested the County's Approach Fall Policy Strategic Planning Review iew Session. b) AB Environment August 25/04 notification of Municipal Water 0 5 Reeve CAO i KNEEHILL COUNTY COUNCIL MEETING MINUTES September 14, 2004 H2O SEMINAR & Wastewater Seminar in Hanna. Councillor Holsworth moved that appropriate staff from Kneehill 413/04 County attend the Southern Alberta Municipal Water & Wastewater Seminar on Wednesday, September 29, 2004. CARRIED 414/04 Councillor Woods moved that Council receive the correspondence report. CARRIED 8. Business Pending & Summary Report (attached and forming part of the minute) BUS REPORT Councillor Calhoun moved that Council receive the Pending and 415/04 Business Summary Report. CARRIED COUNCIL REPTS 9. Council and Committee Re orts ASB Meeting of September 2/04 - written report by Councillor Calhoun • FCSS Meeting of September 2/04 - written report by Councillor Calhoun Councillor Calhoun moved that Administration advertise for an ASB Farmer Member at Large for the term of December 1, 2004 416/04 until November 30, 2007, and for any other Committees and Boards needing ratepayer members. CARRIED THRASHERS REQ Junior B Thrashers Re uest - Councillor Calhoun reported she had received a request for Council consideration on placing an ad in the Thrashers yearly program Councillor Calhoun moved that Council direct Administration to 417/04 make arrangements for an appropriate sponsorship in the Thrashers yearly program. CARRIED PROMOTION POLICY Note: Request by Councillor Woods for a promotion/advertising • policy to be discussed by Council when reviewing the County policies. 9/04 - written report by Councillor Crawford it ivieeun or ?e t Kevin Sorenson Meet-- of Set 1/04- verbal report by Reeve Hoppins. 418/04 Councillor Wittstock moved that Council receive the Council and Committee reports, as presented. CARRIED • 6 Reeve CAO i KNEEHILL COUNTY COUNCIL MEETING MINUTES September 14, 2004 ENV FARM PLANS In reference to the September 9, 2004 Alberta Environmental Farm Plan Company's press release, Councillor Calhoun advised the ASB is considering hosting a workshop regarding Environmental Farm Plans. 11. In Camera IN CAMERA Councillor Holsworth moved the meeting go in camera to discuss 419/04 legal and labour issues. Time: 1:40 P.M. CARRIED 420/04 Councillor Calhoun moved the meeting back in session. Time: 2:45 P.M. CARRIED 12. Adjournment ADJOURNMENT The meeting adjourned at 2:45 P.M. • • • 7 Reeve CAO Council Agenda Item #4 • • Batch #:6190 Payroll remittances Cheque # Vendor # Vendor Name 15879 1500ALBERTA HEALTH CARE 15880 2283 HUXLEY AGRICULTURAL 15881 1630 LOCAL AUTHORITIES P 15882 13155MANULIFE FINANCIAL 15883 2287MINISTER OF FINANCE 15884 1929RBC GROUP FINANCIAL 15885 18300 RECEIVER GENERAL TOTAL Batch #: 6192 Sept 14/04 ck run Cheque # Vendor # Vendor Name 15886 1010AAMD&C 15887 2181 ACCESSORIES WEST LTD 15888 1811 ACCREDITED SUPPORTS TO THE COMMUNITY 15889 1811 ACCREDITED SUPPORTS TO THE COMMUNITY 15890 1038A6ME PLAYSCHOOL 15891 7800A3LINE (GUARDS IMPLEMENTS LTD) 15892 2110A. BERTA ASSOCIATION CANADIAN INSTIT. 15893 424ALBERTA REGISTRIES - THREE HILLS 15894 2001 ALBERTA URBAN MUNICIPALITIES ASSOCIATION 15895 2091 AQUATECH DIVING SERVICES 15896 2095 BAUER BROS. 15897 1016 BIG FOOT MECHANICS 15898 3230 C AND F TOOLS 15899 2298 CAMERON, MINDY LYNETTE 15900 2297 CAMPBELL RYDER CONSULTING GROUP LTD. 15901 3080CANADIAN LINEN SUPPLY 15902 1230 COMMUNICATIONS GROUP 15903 2249COPY'N PRINT 15904 1533 COUGAR RIDGE 15905 2299 CRYSTAL CONSULTING 15906 12700 DHL EXPRESS (CANADA) LTD. LOOM IS 15907 4500 DIXIES TROPHIES 15908 2036 EVANS, YVONNE L. 15909 1976 FITCH & ASSOCIATES INC. 15910 8600 HI-WAY 9 EXPRESS 15911 1790 IJ D INSPECTIONS SERVICES 15912 820 IKON OFFICE SOLUTIONS 15913 9050INKKERS FINE PRINTING 15914 618JACKSON, SHELLEY 15915 10900JUBILEE INSURANCE AGENCIES 15916 1884 KINSEY, GARY 15917 1886 <INSEY, NATASHA 15918 1885 <INSEY,JAMES 15919 11600 KNEEHILL AMBULANCE SERVICE 15920 2197KNEEHILL COUNTY MASTERCARD ACCT. Cheque Amount 3,180.15 2,265.20 15, 074.71 12,298 70 611.27 950.00 53, 822.82 Payroll remittance ASB west nile coni Payroll remittance Payroll remittance Payroll remittance Payroll remittance Payroll remittance 88,202.85 Cheque Amount 6,801.46 215.92 612.15 3,157.76 1,300.00 128.79 385.00 16.70 347.75 2,033.00 847.44 9.10 59.40 52.00 468.13 26.11 59.07 41.73 2,978.08 3,543.00 188.61 24.50 528.64 3,583.33 280.59 1,672.24 59.18 293.92 731.38 113.00 136.00 48.00 160.00 333.34 2,061.02 office/shop supplie employee awards Fcss grant Fcss grant Fcss grant machine repair J.Fenton regist Land Titles ad Asb assistant Divers-Huxley wab gravel machine repair shop tools mileage town/county water shop supplies telephone equip photocopies computor repairs John van Doesbur, courier plaque course RDC Fcss counciling se Shop Freight permit fees photocopies water supplies Fcss Mileage/exp boiler/machine insi chamomile chamomile chamomile hall rent Gene/Ken me Page 10 0 15921 15922 15923 15924 15925 15926 • 15927 15928 15929 15930 15931 15932 15933 15934 15935 15936 15937 15938 15939 15940 15941 15942 15943 • 15944 15945 15946 15947 15948 15949 15950 15951 15952 15953 15954 15955 15956 15957 Cheque # 15958 15959 15960 15961 15962 15963 15964 15965 13700 KONICA MINOLTA OFFICE SYSTEMS 12400 LINDEN AGRI-CENTRE LTD 1673 MICROAGE/BELLAMY SOFTWARE DIV. 16900 MINISTER OF FINANCE 816 MT VERNON WATER CO-OP LTD. 1714 MUNICIPAL WORLD INC. 14500 NORTH WEST MOTORS (RED DEER) LTD 1867 PARKLAND COMMUNITY PLANNING 16990 PUROLATOR COURIER LTD 2070 RECEIVER GENERAL OF CANADA 2302 RITEWAY CLEARING & MULCHING LTD. 770 ROD'S AIR FILTER CLEANING LTD. 1881 SAFETY CODES COUNCIL 19550 SIMSON - MAXWELL 657 SOUTH ROCK LTD 2192STANTEC CONSULTING LTD 2300SURECRAFT PLASTICS LTD 1451 TELUS COMMUNICATIONS INC. 1452TELUS COMMUNICATIONS INC. (REPAIRS) 1444THE CITY OF RED DEER 20310THREE HILLS GLASS 20370THREE HILLS I G A 20400THREE HILLS MOTOR PRODUCTS 1048 THREE HILLS PLAYSCHOOL ASSOCIATION 20520THREE HILLS TIRE LTD 3500TOWN OF DRUMHELLER 20611 TOWN OF THREE HILLS 1457TROCHU JEWELLERY & GIFT WARE LTD. 1049TROCHU PLAYSCHOOL ASSOCIATION 2303TROCHU YOUTH CENTRE 2256 UNICOM GRAPHICS 22201 VILLAGE OF ACME 22601 VILLAGE OF LINDEN 5300W.R. MEADOWS OF WESTERN CANADA 23250 WALTRONICS 1839 WILSON, YVONNE 1538WISE LABORATORIES LTD TOTAL Batch #: 6193 Council to Sign Vendor # Vendor Name 299A A M D & C PETROLEU PRODUCTS BUYING 1895 ARMTEC 478 CRANSTON, ROBERT J. 901 EVERT BILL 1840JC JEWEL ENTERPRISES 13550 KNEEHILL COUNTY PAYROLL ACCOUNT 2301 KNEEHILL GAS CO-OPERATIVE LTD. 2222 LEMAY, MICHAEL JOSEPH 31.03 57.76 3,958.02 42.80 36.60 428.00 150.87 469.79 13.21 552.12 428 00 69.55 221.00 507.73 2,683.86 2,682.50 927.18 17.15 1,239.89 2,453.11 152.79 363 83 67 77 1,500.00 1,217.07 301.28 488.55 120.91 1,500.00 100.00 85.600 95.00 154.55 567.52 302.63 12.600 315.22 57,611.83 Cheque Amount 41,385 64 105,694.60 13,477.72 13,482.00 13,141.74 130,451.67 19,234 32 726.40 photocopies shop supplies computor repairs release 6 Brac. Dam water internet ad-EMS machine repair planing services courier service regeography custo roadside mowing machine repair safety code fees machine repair cold mix general engineerin pamphlet display old phone # repair on cut 911-dispatch glass office desk office supplies machine repair Fcss grant machine repair Horseshoe Cany Fcss grant council picture Fcss grant Fcss grant Lavinia's bus. Carc water bill Transfer site costs repair office supplies Kcrp expenses batteries-fire dept Fuel bevels grader contract grader contract grader contract payroll top up move gas line Iind( ASB expenses Page 11 • • • • 15966 19750 SOMMERVILLE, BRUCE R. 15967 2107 TOP NOTCH CONSTRUCTION LTD. 15968 23650WILKINSON, M. JEAN *** Total Batch # 6142 Council Payroll 1392 5002CALHOUN, CAROL 1393 5005 CRAWFORD, VERN 1394 5006 HOPPINS, KEN 1395 5007KNIEVEL, KEN 1396 5003 WITTSTOCK, JERRY 1397 5004 WOODS, MURRAY GEORGE TOTAL UTILITY DIRECT DEBIT JULY/04 TELUS COMMUNICATIONS TELUS MOBILITY ATCO ELECTRIC ACTO GAS ALTAGAS UTILITY EPCOR ENERGY TOTAL PAYROLL REMITTANCES/MISC. SEPT 14/04 CHEQUE RUN SEPT 14/04 COUNCIL TO SIGN JULY/04 COUNCIL PAYROLL JULY/04 DIRECT DEBIT UTILITIES GRAND TOTAL 489.56 Phone/camera 111,549.68 release holdback 84.00 contract work 449,717.33 9552.65 2,544.68 July bills 903.74 July bills 4,811.74 July bills 859.88 July bills 244.88 July bills 51.99 July bills 9,416.91 88,202.85 57,611.83 449,717 33 9,552.65 9,416.91 614,501.57 Page 12 971.43 July payroll 754.71 July payroll 2082.81 July payroll 1867.37 July payroll 2495.11 July payroll 1381.22 July payroll 0 Council Agenda Item #5(a) TO: Gene Kiviaho Reeve Hoppins Members of Council • FROM: Yvonne Evans DATE: August 31, 2004 Issue: Kneehill County's 60th Anniversary Open House - August 11, 2004 1:00PM to 3:00PM at the County Office Background: An invitation to the 60th Anniversary Open House was placed in the Three Hills Capital and personal invitations were sent to former CAO's and Councillors of Kneehill County. Kneehill County staff helped set up the foyer and decorated for the day. A power point presentation that included photos of past Councillors and scenes from the County was set up in Council Chambers. The Agricultural Services Board and Family and Community Support Services (FCSS) provided displays. The map of the Kneehill Regional Water Line was on display as well. Transportation, Finance, Planning and Assessment also had displays arranged on the • Council table. FCSS also donated 2 door prizes and the County donated 2 door prizes. Discussion: The winners of the door prizes were George and Alvira Wickersham of L inden, Mrs. Doerksen of Huxley and Mr. Ron Matus of Three Hills. Special 60th Anniversary Pins were handed out to the attendees. Forty-five guests signed the guest book. Several of Kneehill County's past Councillors and employees were in attendance. Those who attended seemed to enjoy the refreshments, the visiting, and the displays. Financial Implications: As reported to Council at the July 20th Council meeting. • Recommendation: That Council receive this report as information. Yvonne Evans Transportation Secretary Gene Kiviaho CAO Page 13 • • Linden Fire Rescue Unit - verbal report by Gene Kiviaho Council Agenda Item #5(b) Page 14 0 To: Gene Kiviaho Reeve Hoppins Members of Council From: Rob Mayhew • Date: September 7, 2004 Issue: Three Hills West Water Project Council Agenda #5(c) Background: As reported to Council on August 18th, the Environmental Screening Report from Stantec Engineering had been forwarded to ICAP for their review in June 2004 . In discussions with ICAP, it was noted that the Environmental Screening Report was still under review. Discussion: In recent phone conversations with Andrew Cathcart and Corrine Miller of ICAP, it was noted that the Environmental Screening Report is currently being reviewed and they are waiting for a response from Environment Canada and the D.F.O. Andrew Cathcart advised that once the Environmental Screening report review is completed it will be sent to Ottawa for final approval. As it is an election year, final approval could take up to 3 months as it requires the signatures of two Ministers. Mr. Cathcart stressed that they have never had a project turned down, but would not make a definite commitment regarding funding approval. As the project must be completed by March 2006 to be eligible for the ICAP funding, consideration should be given to beginning the preliminary work. Financial Implications: The estimate for the preliminary work, as submitted by Stantec Engineering, is $275,000.00. If successful in obtaining ICAP funding, two thirds of this cost would be recovered leaving the County's portion at $92,000.00. This cost was not budgeted for in the 2004 Budget. Recommendations: 1) That Council approve Kneehill County proceeding with the preliminary detailed design. 2) That Council approve the allotment of funds from reserves • 3) That Council approve the cancellation of the project should ICAP funding not be received. Rob Mayhew Operations Director Page 15 0 Council Agenda Item #5(d) To: Reeve and Members of Council From: Planning and Development Date: September 14, 2004 Issue Reimbursement of costs associated with Castonguay ground water study • Background During the August 18, 2004 Council meeting, Mr. Joseph Castonguay requested that the County reimburse him for a groundwater study associated with a subdivision application he is pursuing. Mr. Castonguay contended that the study was a wasted investment due to the fact that the MPC refused the application for reasons having nothing to do with groundwater availability. Furthermore, Mr. Castonguay drew attention to the fact that he was led to believe that the only outstanding issue related to groundwater. The Council heard Mr. Castonguay's claim, but tabled the issue, as the subdivision application was to go to the Municipal Government Board on August 24, and Council wished to review the outcome of the appeal, as well as any additional Staff comments, before making a decision. Discussion Planning Staff agree with most of the claims stated by Mr. Castonguay, including the fact that he was led to believe that the only outstanding issue, as noted during the May 4th, 2004 MPC meeting, was groundwater availability. Staff would also like to make known, at this time, that the subdivision application was rejected at the subsequent July 6 meeting • due to floodplain issues, not groundwater. Therefore, Staff sympathize with the contention that the groundwater study may have been unnecessary; however, only insofar as it did not save the application from rejection. Regarding the MGB meeting, the Appeal Board was made aware of the groundwater study, but the meeting focused primarily on the floodplain issue. No decision has been provided to date. Notwithstanding Mr. Castonguay's claim, Staff are of the opinion that, for the following reasons, reimbursement of the costs associated with the groundwater study is not justified: The MDP requires that CR parcels be able to accommodate on-site sewage and water, and both County Staff and PCPS Staff requested, at the start of the application process, that a groundwater study be provided. Mr. Castonguay, however, refused to supply such a study at that time, as he felt a previous study done for the same property in 1998 was sufficient. The Provincial Subdivision and Development Regulations state that a municipality may require proof that a site has suitable groundwater supplies. Most municipalities require such studies when reviewing country residential development; therefore, the request is not abnormal, nor was it unreasonable. Staff would argue that Mr. Castonguay should have provided the study at the beginning of the process, as requested by both PCPS and . the County. Financial Implications An approval of Mr. Castonguay's request would cost the County $1,930.74 Recommendation That Council reject the request for reimbursement. J. Fenton, Planning Department Page 16 To: Gene Kiviaho Reeve Hoppins Members of Council Council Agenda Item #6(a) From: Barb Long Date: September 8, 2004 • Issue: Establishment of a date for an Advance Poll for the 2004 Municipal Election Background: The Returning Officer Val Kopjar, has recommended Monday, October 4th be selected as the date to have advance voting for the 2004 Municipal Election. Using this date would allow for two weeks advertising prior to the Advance Poll, should there be a need for an election. Val, further recommended the hours for the advance poll be from 9:00 A.M. until 4:00 P.M. and that it be held at the County Office. Financial Implications: Returning Officer Remuneration for day and notice in the Three Hills Capital for 2 weeks Recommendation: That Council approve Monday, October 14, 2004, for an Advance Vote for the 2004 • Municipal Election, with the voting station to be at the Kneehill County Administration Office during the hours of 9:00 A.M. until 4:00 P.M. B. Long • Page 17 0 To: Reeve Hoppins Members of Council From: Gene Kiviaho Date: September 6, 2004 • Issue Municipal Intern for 2005-2006 Agenda item #6(b) Background As a municipal intern host for 2004-2005, Kneehill County has been requested to consider applying to host a municipal intern for 2005-2006. The application deadline is September 17, 2004 and the selection will be made by the Municipal Services Branch in October 2004. The successful Intern would commence employment for a twelve month period in the spring of 2005. Discussion As you are aware, Kneehill County is jointly sharing a municipal intern (Dan Proctor) for 2004-2005 with the Towns of Three Hills and Trochu. Municipal Affairs has provided a substantial grant for the Municipal Intern Program and the cost for Dan Proctor is $9,000 split evenly between the three partners. • There are many benefits to this program and it allows the municipality an option to train, mentor and assess a potential future employee and address succession planning issues. The program is designed to provide individuals who are interested in pursuing a career in municipal administration the opportunity to acquire hands-on experience and knowledge. In addition, it allows a municipality to employ quality candidates for a 12 month term at a fraction of the cost of an annual wage. This item would normally be subject for discussion at budget deliberations however; the application deadline is September 17. Given the nature of the Municipal Intern Program, and the opportunity to acquire additional quality staff at a significant savings, it is in the best interest of Kneehill County to pursue this initiative and apply for our own Municipal Intern for 2005-2006. The Ministry has not determined the amount of the grant for 2005 but it is expected to reflect the current amount. Ten municipalities will be selected to host an Intern for a twelve month period starting in the spring of 2005. Recommendation: That Council approve Administration submitting an application for a Municipal Intern for 2005-2006 C7 Gene Kiviaho CAO Page 18 To: Gene Kiviaho Council Agenda Item #6(c) Reeve Hoppins Members of Council From: Barb Long Date: September 2, 2004 • Issue: Request from the Carbon & District Recreation Board and the Trochu Municipal Library for a time extension to complete the projects granted funding in 2003 from the Community Grants to Non Profit Organizations Policy. Background: Carbon & District Recreation Board On September 23, 2003 Kneehill County Council approved a grant allocation in the amount of $5,000.00 to the Carbon & District Recreation Board to assist with the construction of a shower and washroom facility in the East Campground. On August 24, 2004 a letter was received requesting Council consider extending the completion date of this project until the fall of 2005. The Board is awaiting a response on an application to the Community Initiatives program for the additional funding needed for this project and has been advised there will be no funding available until 2005. Trochu Municipal Library On September 23, 2003 Kneehill County Council approved a grant allocation in the • amount of $2,100.00 to the Trochu Municipal Library for landscaping and the development of an internet station. On September 2, 2004 a letter was received requesting Council consider extending the completion date of this project due to the contractor hired for the landscaping project having an unfortunate accident and not being able to proceed with this project until spring 2005. *Copies of the letters have been attached for your information. Discussion: One of the terms of the Community Grants policy is that any organization receiving funding has a one-year period to use the funds and confirm the expenditures to Kneehill County. Due to the reasons provided by the recipients of the 2003 Community Grant funding, the requests for deadline extensions seem reasonable. Recommendation: 1)That Council approve the request from the Carbon & District Recreation Board to extend the project completion date until the fall of 2005, for expenditure of the $5,000.00 grant funding allocated under the Community Grants to Non Profit Organizations Policy in September 2003. • 2) That Council approve the request from the Trochu Municipal Library to extend the project completion date until the fall of 2005 for expenditure of the $2,100.00 grant funding allocated under the Community Grants to Non Profit Organizations Policy in September 2003. B. Long Page 19 Trnchu'f unicipa(Li6mry BOX 396 q?RPL-NV, .Aaerta `IbM 2C0 September 2, 2004 DELIVERED BY FAX TO: Kneehill County (403) 443-5115 232 Main Street Post Office Box 400 THREE HILLS, Alberta TOM 2A0 Attn: Gene Kiviaho, CAO Dear Mr. Kiviaho: RE: Community Grant to Non Profit Organizations nsion for Landsca - $ 2,100 The Trochu Municipal Library respectfully noted project. The Internet station has been completed however" the above landscaping has been delayed. The contractor, scheduled to begin the middle of May, met with an unfortunate accident and was unable to undertake the project as anticipated. We were unable to hire an alternate contractor at such late notice. The contractor initially hired Indicated that he may be able to do the landscaping In the late fall pending medical approval. If not, the earliest he would be able to schedule the project would be the spring 2005. We appreciate the financial assistance provided by Kneehill County enabling our Board to improve upon our facility and service to our community. Thank you for considering our request. Should you have any questions or concerns regarding this matter, please contact the undersigned. Yours truly, TROCHU MUNICIPAL LIBRARY to BOARD CHAIRPERSON :sw Pc&ec2O GARB ®N V I[LLA E IN THE A LEY August 24, 2004 0 Kneehill County Box 400 Three Hills, AB TOM OLO Attention: Gene Kiviaho r? ry _J 10 91 1 /004 KNEEHJi" RE: Community Grants to Non-Profit Organizations The Carbon & District Recreation Board received a $5,000 grant under this program in 2003 to assist with the construction of a shower and washroom facility in the East Campground. The Board is awaiting a response on an application to the Community Initiati s rogram for additional funding. Funding was applied for early is year in e a this project could proceed this summer. It is our understanding now that no funding will be available for this project from this program until 2005. The Board will proceed with this project as soon as funding is confirmed in 2005. Under the Kneehill County Policy, the Board has a one-year period to use the funds and confirm expenditures to Kneehill County. We hereby request an extension to the fall of 2005. We appreciate your support with this project. Yours truly, Laurie Watt Municipal Administrator 0 e-mail; vlcarbon@telusplanet.net www.wildrose.ab.ca/carbon „&,(k l y Cf Ul Box 249, Carbon, Alberta, TOM OLO Tel: 403.572.3244 Fax: 403.572.3778 Pa, eal 0 To: Gene Kiviaho Reeve Hoppins Members of Council From: Barb Long • Date: September 2, 2004 Council Agenda Item #6(d) Issue: Community Grants to Non-Profit Organizations Committee Meeting Date Background: The second round of the 2004 Community Grants to Non Profit Organizations application deadline is 4:00 P.M. on Friday, September 10, 2004 and has been advertised in The Capital. Discussion: The allocation of this round of funding, totaling $21,070.00, must be done prior to November 1St, 2004. Recommendation: • 1) That Council select a date for the Community Grants Committee to review the applications. B. Long • Page 22 • Council Agenda Item #6(e) To: Reeve and Members of Council From: Planni ig and Development Date: September 14, 2004 • Issue Request to set Public Hearing date. Background An application has been submitted by Ross Gilmore to redesignate approximately 4.0 acres of land, which is situated in the NE Quarter of Section 12, 31, 26, from Agricultural :o Country Residential. Discussion Prior to holdir. g a Public Hearing, the proposed amendment needs to be: advertised in z local newspaper at least once a week for two consecutive weeks, as per Section 606 (2)(a) of the MGA. circulated to aijacent landowners owners within a 1.5-mile radius of the subject property, • as per County Policy 5-4. Recommendation That Council sichedule this Hearing for October 12th, 2004, at 10:00 A.M. Jeremy Fenton Planning Department 0 Page 23 • O N c) N E o LL ° m a E 8 0 C N E m U y 0 C? N O C N L"• 0 N 0 O E a). c tF >, m 8 v p'u w I : c' O' U: ny a' > .2 0_ a E ° E , c. 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C F- Q m H ? a Q C C ) Q1 n N Co M CO C)) ' Poje j PENDING BUSINESS ITEMS FROM 2002 - September 14, 2004 Mountain View Emergency Service (56-02) - Sept 24/02 - Gene and Mac will meet with Mountain View County to discuss this outstanding item. • Mutual Aid Agreement (52-02) - Oct 8/02 - Administration currently reviewing. April 8/03 Mutual .Aid agreements mailed to adjacent municipalities for signature. June/03 Referred to Mac deBeaudrap for review and follow up. Sept. 03, Gene advised he would contact all applicable municipalities, and would then discuss with Mac the best means of obtaining signature. Dec 10/03 Mac mailing new agreements to each of the municipalitie Jan 6/04 Mac will follow up by phone to check the status of the agreements. County of Stettler and Starland County have signed and returned the agreements. \4ar/04 Mac reported that Mountain View, Rocky View, and Red Deer agreements a•e pending. Apr 13/04 Council approved new agreement where all municipalitie; sign one agreement (noted it was excluding fire). Aug 18th /04 currently waiting for signed agreement from Mountain View. Wheatland County and Rocky View mailings copy of agreement. Water Policy (16-02) Equity Water - The Water Policy is on hold until current developments have been resolved. • Water Policy A policy to encompass the costs of lowering any water lines will be presented to Council in Fall 2004. PENDING BUSINESS ITEMS FROM 2003 - September 14, 2004 Fire Agreements (73-03) A tentative Fire Agreement was reached with Three Hills in December 2003. Gene and Mac met witl, Acme and Linden on May 19, 2004 to review the Fire Agreements. The Agreements will be presented to their respective Councils the week of May 24th. June 22/04 Council Meeting - to be discussed in camera. Trochu Fire Hall Station Addition Proposal (81-03) June 24/03 Council approved the request from Trochu Fire Dept for support in principle to obtain architectural drawings in order to get process moving. Jan 6/04 Municipal Sponsorship Funding ( $17,940.00) extension approved until October 2004 for completion o:'this project. Mac deBeaudrap provided a report in the January 9th Council Information Package. Feb 5/04 Mac advised they will be meeting with the architect soon. Mar/04 engineering drawings expected within a week to ten days. Mar 17/04 Mac has blueprints, will present a proposed construction plan to Council in April 2004. Council approval to t,-nder construction(blue prints available should anyone wish to see them). June 22/04 C )uncil Meeting tabled until July 20 meeting for further information. July 20/04 Council meeting motion # 359/04 that $120,000.00 be allotted for the facility, net pa?ci e"? ? • 0 N M n E LL GST ($100,0 )0 County, $10,000 Lottery, $10,000 Sweat equity). On Aug 18th C.M. agenda reconfirmed this motior'.. Admin to meet with FMC, Town of Trochu re possibility of reducing size and still meeting future needs or postponing. BSE (94-03) -July 22/03 Bruce Somm"'rville, Jeremy Fenton, developing contingency plans for the County. Donation Po lic (126-03) - Sept 9/03 Council requested policy be dr2 fled addressing funding for youth educational programs. To be discussed at the June 17" Strategic Planning Session. To be discussed at Strategic Planning Session in the Fall 2004 Recycling Policy (136-03) Sept 23/03 Discussed at vlarch 23` Committee of the Whole meeting. Councillor Holsworth presented tent-is of reference of a Waste & Recycling Study to Regional Partnership Initiative Committee for consideration. Committee has taken no further action. Issue pending further review. 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