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HomeMy WebLinkAbout2004-08-18 Council Minutes• •, • • KNEEHILL COUNTY Regular Council Meeting Agenda August 18, 2004 PRESENTATIONS: 1. 9:00 A.M. Joe Castonguay - Request for Reimbursement of Cost of Groundwater Report 1. Meeting Called to Order 2. Adoption of Agenda Page 1 3. Approval of July 20, 2004 Regular Council Meeting minutes Page 3 and Special Meeting minutes of August 11, 2004 4. Accounts Payable Page 11 5. Financial Reports Page 15 6. Unfinished Business a. Kneehill County 60th Anniversary Open House Report ....Page 19 Recommendation: That Council receive this report, as information. b. Trochu Fire Hall Report ...........................................Page 20 Recommendation: That Council delay this project until 2005, to allow the County to budget for the entire project, including maintenance. c. Three Hills West Water Pipeline Report ........................Page 21 Recommendation: 1) That Council approve Kneehill County proceeding with the preliminary design 2) That Council approve the allotment of funds from reserves 3) That Council approve the cancellation of the project should ICAP funding not be received d. CN Railway Crossing - North of Three Hills ..................Page 22 Recommendation: That Council receive this report as information e. Linden Station Rescue Unit .......................................Page 23 Recommendation: f. Strategic Planning Session ........................................Page 24 Recommendation: Council decision g. Kneehill County Scholarship ................................... Page 25 Recommendation: Council decision 7. New Business a. Fisher Davis Road Signage .......................................Page 26 Recommendation: That Council • b. Municipal Election Report ........................................Page 27 Recommendation: That Council receive this report as information c. AARMA Conference Request ....................................Page 28 Recommendation: That Council contribute $500 to the 40 6 2004 ARMAA Conference d. Subdivision Extension Request - Schartner ..................Page 32 Recommendation: That Council grant an extension to the one-year time period in which the Applicant must submit the requisite instrument to effect the subdivision. Extension should expire on October 1St, 2004. 8. Correspondence Report ..................................................... Page 33 Recommendation: That Council receive the Correspondence report. 9. Business Pending & Summary Report ......................................Page 45 Recommendation: That Council receive the Pending and Business Summary Report 10. Council and Committee Reports .......................................... Page 55 11. Business Arising from Council and Committee Reports 12. In Camera Legal Issues: a) EMS Coordinator Upd ate 13. Adjournment 2 KNEEHILL COUNTY COUNCIL MEETING MINUTES August 18, 2004 PRESENT MINUTES OF THE AUGUST 18, 2004 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 6 Division No. 4 Division No. 1 Division No. 2 Division No. 3 Division No. 5 Division No. 7 Ken Hoppins, Reeve Murray Woods, Deputy Reeve Brian Holsworth, Councillor Carol Calhoun, Councillor Jerry Wittstock, Councillor Vern Crawford, Councillor Ken Knievel, Councillor (after 10:20 A.M.) 49 CALL TO ORDER 371/04 CARRIED • • MINUTES 372/04 373/04 Director of Operations Rob Mayhew Planner Jeremy Fenton Municipal Intern Dan Proctor ADMINISTRATION PRESENT: CAO Gene Kiviaho Finance Director Lavinia Henderson Recording Secretary Barb Long 1. Reeve Hoppins in the Chair: Reeve Hoppins called the meeting to order at 8:30 A.M. 2. Adoption of Agenda: Additions to the Agenda: Under New Business • 7(e) David Thompson Health Region Symposiums Deletions to the Agenda: • 6(e) Linden Fire Station Rescue Unit Councillor Holsworth moved approval of the agenda, as amended. 3.Anproval of the July 20. 2004 Regular Council Meetin Minutes and August 11, 2004 Special Meeting Minutes Amendment to the July 20, 2004 minutes, correct to read that motion #360/04 was made by Councillor Knievel. Councillor Crawford moved approval of the July 20, 2004 Regular Council Meeting minutes, as amended. CARRIED Councillor Calhoun moved approval of the August 11, 2004 Special Council Meeting minutes. CARRIED 4. Accounts Payable ACCTS PAYABLE Correction to the description of account payable cheque # 15770 & 15772 - should read FCSS expenses. Reev ) CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES August 18, 2004 374/04 Councillor Calhoun moved approval of the accounts presented for payment today subject to review by the Finance Committee. LJ Ms. Debi Moon entered the meeting at 8:36 A.M. CARRIED 5. Financial Reports The Year to Date Budget Reports, to July 31, 2004, were distributed to Council. FIN REPORTS Councillor Woods moved acceptance of the Financial Reports. 375/04 CARRIED OLD BUS 6. Unfinished Business K.C. 60TH ANNIV a) Kneehill Cnnnty 60th Annivprcarv f..Pn An.,eo Reeve Hoppins reported a successful open house in honour of the County's 60th anniversary was held on August 11th, and Council expressed thanks to the staff for organizing this event. Note: a more detailed report will be presented by Mrs. Yvonne Evans at the September 14th Council meeting • 376/04 Councillor Wittstock moved that Council accept this verbal report. CARRIED Mr. Castonguay entered the meeting at 9:05 A.M. • Presentation: Joe Castonguay - Request for Reimbursement of Groundwater Report Costs Mr. Castonguay requested Council consideration be given to reimbursing him the amount of $1,930.74, the costs he had incurred for a groundwater report requested by the Municipal Planning Commission. The request was based on the Municipal Planning decision with respect to the flooding and groundwater studies. Mr. Castonguay reported he was led to believe, at the first MPC meeting, that flooding was not a major issue, and that the only issue to be resolved was groundwater potential. However, at the second MPC meeting his application was refused, due to flooding issues not water considerations. Therefore, Mr. Castonguay claimed the water study done in the interim was unnecessary. Mr. Castonguay advised that it was his intent to build the lot up the 2 or 3 meters necessary to make it above the flood levels, and he was appealing the MPC decision with the Municipal Government Board. 377/04 Councillor Crawford moved that Council receive the report as presented and refer this issue to Administration for direction and advice. CARRIED Mr. Castonguay left the meeting at 9:15 A.M. TROCHU FIRE HALL b) Trochu Fire Hall Report (report attached and forming ADDITION part of the minutes) 2 Reeve ?Ll CAO I KNEEHILL COUNTY COUNCIL MEETING MINUTES August 18, 2004 Councillor Crawford moved that Council table this item until later in the meeting to allow time for Administration to obtain 378/04 information on the possibility of extending the deadlines for the Community Lottery Board and Municipal Sponsorship funding received for this project. • CARRIED SHILLS H2O WEST c) Three Hills West Water Proiect (report attached and forming part of the minutes) Council requested Administration obtain information from Stantec Consulting on the boundaries of the water project, the direction the water is feeding from, and the estimated costs prior to proceeding with a preliminary detailed design. Councillor Calhoun moved that Stantec Consulting be invited to 379/04 the September 14, 2004 Council meeting to address Council's questions and concerns. CARRIED The meeting recessed from 9:50 A.M. to 10:07 A.M. CN RAILWAY d) CN Railway Crossing North of Three Hills (report attached CROSSING and forming part of the minutes) 380/04 Councillor Calhoun moved that Council receive this report as presented. CARRIED LINDEN RESCUE e) Linden Fire Station Rescue Unit - UNIT Withdrawn from the agenda. STRAT PLNG f) Strategic Planning Session (report attached and forming DATE part of the minutes) Councillor Woods moved a date for the Strategic Planning Session be set by Council at the September 28, 2004 Council meeting, this 381/04 being the first meeting following the Municipal Election Nomination day, September 20 , 2004. CARRIED • K.C.SCHOLARSHIP g) Kneehill County Scholarship (report attached and forming part of the minutes) Council directed Administration to follow policy, adhering to the deadline date of July 31 Si Councillor Knievel entered the meeting at 10:20 A.M. r1 NEW BUS 7. New Business FISHER DAVIS RD a) Fisher Davis Road Signage Request- verbal report by SIGNAGE Councillor Crawford 382/04 Councillor Calhoun moved that Kneehill County post two 80 kilometer per hour speed limit signs on the Fisher Davis Road. CARRIED b) Municipal Election Report (report attached and forming part of the minutes) 3 / Reeve i 011 CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES August 18, 2004 MUNICIAL ELEC. Councillor Knievel moved that Council receive this report as 383/04 information. CARRIED c) Alberta Rural Municipal Administrators Association (ARMAA) Conference Report (report attached and forming • AARMA CONF part of the minutes) Councillor Wittstock moved that Council approve a contribution of 384/04 $500.00 to the 2004 ARMAA Conference, with a letter expressing the County's concern that the costs for conferences be built into the ARMAA budget. CARRIED SBDV EXT REQUEST d) Subdivision Extension Request - Schartner (report attached and forming part of the minutes) 385/04 Councillor Crawford moved that Council grant an extension to the one-year time period in which the Applicant must submit the requisite instrument to effect the subdivision, with the extension to expire on October 1, 2004. CARRIED DTHR SYMPOSIUM e) David Thompson Health Region Symposiums Council directed Administration to register the following for the September 16'h symposium being held in Drayton Valley: Gene Kiviaho, Reeve Hoppins, and Deputy Reeve Murray Woods CORR REPORT 8. Correspondence Report (attached and forming Dart of the minutes) a) Atco Michichi Creek to Three Hills Transmission Project - Administration will assess potential impact on future road projects. b) Grant McIntosh August 3`d Correspondence - Administration will confirm location of County owned road allowance and respond by letter. 386/04 Councillor Woods moved that Council receive the correspondence report. CARRIED BUS REPORT 387/04 4 9. Business Pending & Summary Report (attached and forming part of the minutes) Item #13-4, Councillor Crawford provided information on reflective marking on railway crossing signs for further investigation by Administration. Councillor Holsworth moved that Council receive the Pending and Business Summary Report. CARRIED 10. Council and Committee Reports ASB Summer Tour - report by Councillor Knievel Kneehill Regional Water Services Commission - August 5th meeting report by Councillor Crawford Meeting with the Honourable Ed Stelmach and R. Marz, MLA - Reeve CAO KNEEHILL COUNTY COUNCIL MEETING MINUTES August 18, 2004 report by Reeve Hoppins, Ministerial Briefing notes in Council Information Package. Equity Water Users/Kneehill Coun Meeting of August 11, 2004 - report by Reeve Hoppins. Equity water users advised the County • they would prefer meetings to receiving correspondence updating them on the situation 388/04 Councillor Calhoun moved that Council receive the Council and Committee reports, as presented. CARRIED 11. Business Arising from Council and Committee. Reports There was no business arising from the Council and Committee Reports. 6(b) Trochu Fire Hall Addition (report attached and forming TROCHU FIRE HALL part of the minutes) - tabled from earlier in the meeting. Councillor Woods moved that Council delay the expansion of the 389/04 Trochu Fire Hall facility project until 2005, referring it to the 2005 budget deliberations, and assign the previously budgeted $45,660.00 to fire reserves earmarked for this project. MOTION DEFEATED The meeting recessed for lunch from 12:05 P.M. to 1:10 P.M. Council reconfirmed Motion # 359/04 and 360/04, from the July 20, 2004 Council meeting. IN CAMERA Councillor Holsworth moved the meeting go in camera to discuss a 390/04 labour and legal issue. CARRIED Time: 1:15 P.M. 391/04 Councillor Calhoun moved the meeting back in session. CARRIED Time: 1:45 P.M. • ADJOURNMENT The meeting adjourned at 1:48 P.M. • 5 Reeve CAO • C7 • REVENUES General Revenue 100 Taxes 200 Grant In Lieu 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue Administrative 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue Assessment 400 Sale of Goods & Services 500 Other Revenue Own Sources 800 Conditional Grants I'm Other Gov'ts 900 Other Revenue Fire Protection 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue Disaster/Ambulance 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue Radio/Bylaw Enforcement 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue Bridge Inspection 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue Transportation 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue Water Services 100 Taxes 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov is 900 Other Revenue Sewer Services 100 Taxes 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue KNEEHILL COUNTY YTD BUDGE T REPORT TO JULY 31, 2004 IN CLUDES 30 DA Y PROJECTION 30 DAY 2004 BUDGET 2003 2003 BUDGET 2004 YTD % USED PROJECT BUDGET REMAIN. ACTUAL BUDGET REMAIN. 1,482 -10,654,734 -10,588.050 -10577655 101% -10,396,858 -10,329.902 66.956 -3,665 -4,020 -4020 91% -3,929 -3,929 0 -3,200 -162.999 -384,600 -237999 42% -487,780 -385,000 102,780 -19,608 -15,608 -11608 126% -141,608 -15,608 126,000 0 -1,802 -1,500 -650 120% -1,300 -2,000 -700 -1,718 -10,842,808 -10,993,778 -10831932 99% -11,031,475 -10,736,439 295,036 0 -120 -1,837 -15,200 -13960 12% -15,209 -12,200 3,009 -5,726 -4,900 -2784 117% -8,275 -4,400 3,875 0 0 -26,000 -26000 0% -45,084 -45,000 84 -120 -7,563 -46,100 -42744 16% -68,567 -61,600 6,967 0 -50 50 -9,400 9,400 0 -10,338 0 0 0 -10,388 0 50 0% -9.400 0 9,400 0 -400 -13,930 -15,250 -10270 91% -55,130 55,130 -35 -1,000 -965 4% 0 0 -10,000 -2,000 8000 500% 0 0 -400 -23,965 -18,250 -3235 131% -55,130 0 55,130 0 0 -13,403 -13403 0% -12,630 -12,585 45 0 -6.000 -6000 0% 0 0 -6,000 -6,000 0 0 0 -19.403 -19403 0% -18,630 -18,585 45 0 0 -2.818 -5,200 -2584 54% -5,370 -8,700 -3,330 0 0 0 0 -2,818 -5,200 -2584 54% -5.370 -8.700 -3,330 0 0 0 0 -90,000 -90000 0% -87,278 -90,000 -2.722 0 0 0 -90,000 -90000 0% -87,278 -90,000 -2,722 0 -27,000 -6,223 -52,000 -48980 12% -71,736 -52,000 19,736 -1.800 -16.391 -8,100 -2506 202% -19,076 -10,100 8,976 0 -587,558 -1,916,742 -1352824 31% -1,330,423 -1,186,576 143,847 -524,174 -1,218,452 -731800 43% -450.000 -450,000 0 -28,800 -1,134,346 -3.195,294 -2136110 36% -1,871,235 -1,698,676 172,559 0 -29,697 -29,697 -29697 100% -29,697 -29,697 0 -16,516 -34,900 -27147 47% -35,356 -34,900 456 -442 -550 -306 80% -742 -550 192 0 -45,172 -61,000 -61000 74% 0 0 0 -91,826 -126,147 -118150 73% -65.795 -65,147 648 0 -3,500 -3,500 -3500 100% -4,912 -4,912 0 -5,699 -11,900 -9058 48% -18,108 -11,900 6,208 0 0 0 0 0 -9,199 -15,400 -12558 60% -23,020 -16,812 6,208 Page 1 of 4 0 Garbage Services 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue FCSS Services 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue KCRP 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue Cemetery Services 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue Planning Services 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov is 900 Other Revenue ASB 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue Land Resale 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue Recreation 400 Sale of Goods & Services 500 Other Revenue Own Sources 700 Unconditional Grants fm Other Gov'ts 800 Conditional Grants fm Other Gov'ts 900 Other Revenue Fiscal Services 900 Other Revenue TOTAL REVENUES EXPENDITURES Requisitions School Foundation Golden Hills Lodge Legislative 100 Salaries, Wages & Benefits 200 Contracted & General Services 500 Supplies & Utilities Administrative 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 700 Transfer Payments KNEEHILL COUNTY YTD BUDGET REPORT TO JULY 31, 2004 INCLUDES 30 DAY PROJECTION 30 DAY 2004 YTD 2004 BUDGET PROJECT BUDGET REMAIN. -4,200 -875 -4,200 -3800 -4,200 -875 -4,200 -3800 -1,075 -725 350 -188,417 -311,943 -187169 0 -189,492 -312,668 -186819 -16,000 -2,169 -25,000 -22831 -168,258 -180,550 -146960 -16,000 -170,427 -205,550 -169791 -1,400 -1,800 -600 0 -1,400 -1,800 -600 -1,000 -14,502 -25,900 -13715 -6,000 -32,171 -29,000 -6908 -7,000 -46,673 -54,900 -20623 -61.931 -33,550 -8601 -6,364 -7,500 -6476 -116,466 -182,715 -164479 -22,000 -22000 0 -184,761 -245,765 -201556 0 0 0 0 -2,000 -7,567 -10,000 -9070 -8,800 -8,800 -8800 -2,000 -16,367 -18,800 -17870 -627,300 -627300 -60,238 -12,732,909 -15,980,555 -14485025 2,054,353 4,108,707 2,054,354 18,916 18,916 0 0 2,073,269 4,127,623 2,054,354 12,300 72,462 148,000 75,538 5,200 23,633 62,700 39,067 1,094 500 (594) 17,500 97,189 211,200 114,011 38,300 253,958 460,250 206,292 20,000 147,471 258,485 111,014 1,864 2,500 636 4,500 37,766 57,500 19,734 71,000 71,000 Page 2 of 4 % USED 2003 2003 BUDGET ACTUAL BUDGET REMAIN. 0 21% -8,358 -4,200 4.158 0 0 0 0 21% -8,358 -4,200 4,158 0 0 148% -725 -932 -207 0 60% -332,753 -327,837 4,916 0 61% -333,478 -328,769 4,709 0 0 9% -26,321 -23,000 3,321 0 93% -176,742 -176,100 642 0 83% -203,062 -199,100 3,962 0 78% -4,793 -1,800 2,993 0 0 0 0 78% -4,793 -1,800 2,993 0 56% -11,731 -5,400 6,331 111% -60,322 -26,000 34,322 0 0 0 85% -72,053 -31,400 40,653 0 185% -64,986 -31,800 33,186 85% -9,605 -2,500 7,105 0 64% -118,730 -74,415 44,315 0% -15,000 15,000 75% -208,322 -108,715 99,607 0 0 0 0 0 0 0% 0 0 0 0 76% -12,149 -10,000 2,149 0 0 100% -8,800 -8,800 0 0 87% -20,949 -18,800 2,149 0 0% -755,000 -755,000 0 80% -14,841,915 -14,143,743 698,172- 0 0 50% 4,049,914 4,049,914 0 100% 19,071 19,071 0 50% 4,068,985 4,068,985 0 0 49% 128,155 158,000 29,845 38% 45,664 62,700 17,036 219% 3,137 500 -2,637 46% 176,956 221,200 44,244 0 55% 367,257 377,500 10,243 57% 269,426 272,666 3,240 75% 1,855 2,200 345 66% 53,904 49,800 -4,104 0% 87,457 65,087 -22,370 0 i 800 Financial Services 900 Other Transactions 0 Assessment 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 700 Transfer Payments Fire Protection 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 700 Transfer Payments KNEEHILL COUNTY YTD BUDGET REPORT TO JULY 31, 2004 INCLUDES 30 DAY PROJECTION 30 DAY 2004 YTD 2004 BUDGET PROJECT BUDGET REMAIN. 27 436 0 (436) 7,180 30,500 23,320 62,827 448,675 880,235 431,560 6,300 45,093 75,814 30,721 1,500 32,294 10,400 (21.894) 8 16,500 16,492 460 1,700 1,240 41,000 41,000 41,000 48,800 77,855 145,414 67,559 48,700 71,330 22,630 2,000 61,699 188,250 126,551 0 1,000 6,651 1,000 (5,651) 6,825 319,300 312,475 3,000 123.875 579,880 456,005 6,000 6.000 4,236 (4,236) 14,102 27,511 13,409 500 Supplies & Utilities 700 Transfer Payments - Kneehill Ambulance 113,172 113,278 106 0 131,510 146,789 15,279 Disaster/Ambulance 100 Salaries. Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Gov'ts - Dispatch Radio/Bylaw Enforcement 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 700 Transfer Payments Bridge Inspection 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 700 Transfer r Payments Transportation 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 700 Transfer Payments Water Services 100 Salaries, Wages & Benefits 200 Contracted & General Services 500 Supplies & Utilities 700 Transfer Payments 900 Other Transactions Sewer Services 100 Salaries, Wages & Benefits 200 Contracted & General Services 500 Supplies & Utilities 700 Transfer Payments 800 Financial Services Garbage Services 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 700 Transfer Payments is FCSS Services 100 Salaries. Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 700 Transfer Payments KCRP 100 Salaries, Wages & Benefits 200 Contracted & General Services 19 (19) 500 4,125 16,600 12,475 3,384 13,500 10,116 500 7,528 30,100 22,572 2,000 13,455 26,800 13,345 90,000 58,202 210,400 152,198 21 8.000 7,979 92,000 71,679 245,200 173,521 135,000 867,149 1,606,750 739,601 1,162,000 1,976,058 3,571,174 1.595,116 175 500 325 145,000 822,201 1,715,000 892,799 4,500 688,800 684,300 1,442,000 3,670,084 7,582,224 3,912,140 2,000 11,286 21,400 10,114 4,000 16,477 1,200 (15,277) 5,000 29,011 55,550 26,539 110.000 110,000 110,000 45 0 (45) 121,000 56,819 188,150 131,331 1,600 10,037 18,800 8,763 25,000 25,000 767 30,700 29,933 1,600 10,804 74,500 63,696 6,500 40,393 76,900 36,507 23,000 130,481 271,955 141,474 4,863 38,300 33,437 15,319 15,319 29,500 175,738 402,474 226,736 5,000 36,210 62,553 26,343 1,000 2,722 5,025 2.303 600 710 7.400 6,690 180,241 237,690 57,450 6,600 219,883 312.668 92,785 12,000 75,789 138,300 62,511 5,000 32,601 57,350 24 749 Page 3 of 4 % USED 2003 2003 BUDGET ACTUAL BUDGET REMAIN. 0 2,000 2.000 24% 11,544 50,350 38,806 51% 791,443 819,603 28,160 0 59% 23,709 0 -23,709 311% 24,810 27,350 2,540 0% 40.256 76,350 36.094 27% 1,003 1,000 -3 0% 0 0 54% 89,778 104,700 14,922 0 68% 36,434 54,350 17,916 33% 198,301 187,600 -10,701 0 0 665% 3,737 -3,737 2% 159,246 130,371 -28,875 21% 397,718 372,321 -25,397 0 0% 5,938 6,000 62 0 51% 28,086 25.170 -2,916 0 100% 115,531 113,278 -2,253 90% 149,555 144,448 -5,107 0 0 0 25% 5,983 14,600 8,617 0 25% 3,637 12,700 9,063 0 25% 9,620 27,300 17,680 0 50% 25.211 25,345 134 28% 83,974 210,400 126.426 0 0% 5,583 10,000 4,417 0 29% 114,768 245,745 130,977 0 54% 1,397,696 1,340,250 -57,446 55% 2,183,026 3,142,100 959.074 35% 326 -326 48% 1,762,445 1,392,500 -369,945 1% 1,380,031 607,650 -772,381 48% 6,723,524 6,482,500 -241,024 0 53% 22,212 19,265 -2,947 1373% 23,578 1,100 -22,478 52% 46,695 56,750 10,055 0% 40,000 50,000 10,000 0 0 30% 132,485 127,115 -5,370 0 53% 17,209 17.345 136 0% 12,570 25,000 12,430 2% 26,290 32,500 6,210 0 0 15% 56,069 74,845 18,776 0 53% 62,277 73,200 10,923 48% 130,055 136,686 6,631 0 13% 33.087 38,000 4,913 0% 5,319 5,064 -255 44% 230,738 252,950 22,212 0 58% 56,571 58,125 1,554 54% 4,993 5,300 307 0 10% 10.872 12,207 1,335 76% 261,042 253,137 -7.905 70% 333,478 328,769 -4,709 0 55% 131,830 131,900 70 57% 56,605 57.500 895 i 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 700 Transfer Payments Cemetery Services 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Gov'ts • 500 Supplies & Utilities 700 Transfer Payments Planning Services 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 700 Transfer Payments ASB 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Gov'ts 400 Special Projects 500 Supplies & Utilities 700 Transfer Payments Land Resale 200 Contracted & General Services 300 Purchases fm Other Gov'ts 500 Supplies & Utilities 700 Transfer Payments 900 Other Transactions Recreation 100 Salaries, Wages & Benefits 200 Contracted & General Services 300 Purchases fm Other Gov'ts • 500 Supplies & Utilities 700 Transfer Payments Fiscal Services 700 Transfer Payments TOTAL EXPENDITURES (SURPLUS)/DEFICIT 0 KNEEHILL COUNTY YTD BUDGET REPORT TO JULY 31, 2004 INCLUDES 30 DAY PROJECTION 30 DAY 2004 YTD 2004 BUDGET PROJECT. BUDGET REMAIN. 800 1,774 9,900 8,126 17,800 110,164 205,550 95,386 1,000 6,709 12,700 5,991 10,000 10,000 40 200 160 1,000 6,749 22,900 16,151 4,500 34,166 57,135 22,969 1,200 35,660 86,950 51,290 500 1,908 5,000 3,092 500 500 6,200 71,734 149,585 77,851 9,500 57,378 113,500 56,122 3,000 10,817 34,700 23,883 143,500 143,500 91,986 80,800 (11,186) 18,350 18,350 12,500 160,181 390,850 230,669 0 0 0 0 20 118 275 157 1,500 7,798 18,100 10,302 1,000 5,495 15,900 10,405 38,006 245,000 206,994 2,520 51,417 279,275 227,858 0 0 0 0 1,865,347 7,565,153 15,974,617 8,409,464 1,805,109 -5,167,756 -5,938 Page 4 of 4 % USED 2003 2003 BUDGET ACTUAL BUDGET REMAIN. 0 18% 10,126 9,700 -426 4,501 -4,501 54% 203,062 199,100 -3,962 0 53% 11,881 11,900 19 0% 11.251 10,000 -1,251 0 20% 618 100 -518 0 29% 23,750 22,000 -1,750 0 60% 56,474 47,100 -9,374 41% 56,125 55,900 -225 0 38% 2,954 5,000 2,046 0% 607 600 -7 48% 116,160 108,600 -7,560 0 51% 103,842 72,550 -31,292 31% 19,380 14,900 -4,480 0 0% 42.636 -42,636 114% 103,634 131,800 28,166 0% 105,400 83,400 -22,000 41% 209,034 302,650 93,616 0 0 0 0 0 0 0% 0 0 0 43% 119 275 156 43% 16,431 18,100 1,669 0 35% 15,063 13,500 -1,563 16% 193,242 205,000 11,758 18% 224,855 236,875 12,020 0 0% 620,000 0 -620,000 47% 14,837,839 14,139,706 -698,133 -4,076 -4,037 i 00 O - 00 CO C' h r- c N ?/ N O\ p 00 O M 00 N O - M ?/"? 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AWO IL • ?co nty KNEEHILL COUNTY • TERM DEPOSITS July 31, 2004 Date Certificate Rate % # of Days Amount Maturity Current Year Interest Due Number Invested Invested Date Interest on Maturity 2-Jun-04 8 2.25 90 2,000,000 00 31-Aug-04 7,377 05 11,065 57 15-May-04 15 2.25 90 3,000,000 00 13-Aug-04 14,385.25 16,598 36 3-Jun-04 19 2.25 90 1,500,000 00 1-Sep-04 5,44057 8,299 18 19-Jul-04 24 2.25 90 1,000,000 00 17-Oct-04 799 18 5,532 79 7,500,000 00 34,610 66 41,49590 **"Interest paid on date deposited but not on date it matures is • KNEEHILL COUNTY BANK RECONCILIATION AS AT JULY 31, 2004 OUTSTANDING CHEQUES As At July 31, 2004 PAYROLL CHEQUES I CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT 1354 1526 38 14917, 472.00 1355 3127.57 15116 42.00 1356 2936.46 15664 1391.00 1357 2719.86 15669 656.45 1358 1118.98 15684 1230.50 1359 3102.88 15708 107 00 1360 3474.81 15715 200.00 1361 2390.33 15723 427.95 1362 2644.59 15743 113.20 1363 3126.23 1364 2774.32 • 1365 2970.28 1366 2902.95 1367 2141.30 1368 3419.56 1369 259913 1370 2842.56 1371 3236 17 1372 1748.84 1373 1655 64 1374 959 41 1375 1863.36 1376 1288.62 1377 1971 92 1378 1696 64 1379 2134 07 1380 1655.96 1381 1276.35 1382 1795.51 1383 2384.90 1384 1369.55 1385 700 70 1386 874.82 1387 1701 62 1388 1815.58 1389 819.62 1390 334 08 1391 1699.96 78801.51 4,640.10 0.00 0.00 0.00 TOTAL OUTSTANDING PAYROLL CHEQUES 78,801.51 TOTAL OUTSTANDING GENERAL CHEQUES 4,640 10 TOTAL 83,441.61 OUTSTANDING LOANS $ 0.00 CASH ON HAND DEPOSITED $ 61,859.201 SUBMITTED TO COUNCIL THIS DAY OF 2004 REEVE CAO 0 n L -A 0 ci2eehullc o my BANK RECONCILIATION A S A T JUL Y 31ST, 2004 GENERAL ACCOUNT 3-12-120 MASTERCARD EXPENSE 3-12-120 PAYROLL ACCOUNT 3-12-121 TAX SALE TRUST 3-12-472 TERM DEPOSIT 3-12-321 BALANCE, BEGINNING OF MONTH -740,152.70 8,56472 19,717 49 330.90 10,000,000.00 NTHL RE IPT 3 55, 333.20 TAX. CURRENT 226719 78 ARREARS 13875.70 MISC 64537 72 ADJUSTMENT - UNRECEIPTED FUNDS AUU UEPUSIlS 149,282.51 TERM DEPOSITS 2,500,000 00 I INTEREST EARNED 7,553.72 I PAYROLL #1236-1314 -142,889.33 0.99 -1,728,514.99 UTILITY BILLS - DIRECT DEBITS -9,41691 LINE OF CREDIT INTEREST -308.25 -803.19 MERCHANT MACHINE -25.60 -2,500,000 00 RETURNED CHEQUES -125.00 BALANCE, END OF MONTH 334,143.47 7,761.53 26,110.67 330.90 7,500,000.00 BANK BALANCE, END OF MONTH 276,848.52 7,761.53 104,912.18 330 90 7,500,000 00 ADD OUTSTANDING DEPOSITS 61,859.20 LESS OUTSTANDING CHEQUES -4,640.10 -78,801.51 OUTSTANDING TRANSFER -129 43 OUTSTANDING O/D CHARGES PLUS OUTSTANDING BANK ADJUSTMENT 205.28 BOOK BALANCE, END OF MONTH 334,143.47 7,761.53 26,110.67 330.90 7,500,000.00 BALANCE JULY 31ST, 2003 3,279,844.291 , 20 958.12 330.901 - 6,500,000.00 0 Council Agenda Item #6(a) • • 0 Kneehill County 60th Anniversary Open House Verbal report by Reeve Hoppins 19 L? Council Agenda Item # 6(b) To: Gene Kiviaho Reeve Hoppins Members of Council • From: Rob Mayhew Date: August 17, 2004 Issues: 1) Expansion of current facility 2) General maintenance of current facility 3) Expend 2004 funds by October 2004 4) Time, weather & design Background: At the July 20th Council meeting, Council reconfirmed the budgeted expenditure of $100,000.00 for development of the Trochu Fire Hall addition. On August 16th it was also brought to my attention that the existing facility needs roof repair. Discussion: A cost estimate has been received from a local contractor to construct a wood frame 0 rather than a steel frame building, using the original plans. This cost estimate came in at $155,000.00. Financial Implications: This leaves a shortfall of $33,000.00. However, should the Municipal Sponsorship grant money not be used by October 2004, a request will need to be made to Alberta Municipal Affairs for an extension. Unknown amount required for general maintenance and repairs Options: 1) Proceed with the expansion to the facility, at ac cost of $155,000.00 2) Proceed with the expansion and general maintenance requirements - cost unknown 3) Proceed with the general maintenance - cost unknown 4) Delay entire project until 2005 Recommendation: That Council delay this project until 2005, to allow the County to budget for the entire project, incl ding maintenance. Rob IIay ew, Operations Director 20 LJ To: Gene Kiviaho Council Agenda #6(c) Reeve Hoppins Members of Council • From: Rob Mayhew Date: August 12, 2004 Issue: Three Hills West Water Project Background: The last report to Council included the submission of an Environmental Screening Report from Stantec Engineering to ICAP for their review and this was done in June 2004. At this time, in discussions with ICAP, it was noted that it would to take up to two months to review this report. Discussion: In recent phone conversations with Andrew Cathcart and Corrine Miller of ICAP, it was noted that the Environmental Screening Report is currently being reviewed and they are waiting for a response from Environment Canada and the D.F.O. Andrew Cathcart • advised that once the Environmental Screening report review is completed it will be sent to Ottawa for final approval. As it is an election year, final approval could take up to 3 months as it requires the signatures of two Ministers. Mr. Cathcart stressed that they have never had a project turned down, but would not make a definite commitment regarding funding approval. As the project must be completed by March 2006 to be eligible for the ICAP funding, consideration should be given to beginning the preliminary work. Financial Implications: The estimate for the preliminary work, as submitted by Stantec Engineering, is $275,000.00. If successful in obtaining ICAP funding, two thirds of this cost would be recovered leaving the County's portion at $92,000.00. This cost was not budgeted for in the 2004 Budget. Recommendations: 1) That Council approve Kneehill County proceeding with the preliminary design. 2) That Council approve the allotment of funds from reserves 3) That Council approve the cancellation of the project should ICAP funding not be received. Director 21 is Council Agenda Item #6(d) TO: Gene Kiviaho Reeve Hoppins Members of Council FROM: Rob Mayhew • DATE: August 13, 2004 Issue: Railway Crossing - North of Three Hills Background An on site inspection at the above crossing for the purpose of conducting a safety review was held Wednesday, June 30, 2004 with representatives from Canadian National Railway, Kneehill County and Transport Canada. This review was held as a result of concerns regarding a recent train- vehicle collision resulting in a fatality. Discussion This single track crossing is currently equipped with standard reflectorized crossing signs and stop signs - installed by Kneehill County. At the time of the inspection, Canadian National provided rail traffic details (speed and volume) and the County representative provided road traffic details. Both railway and road authority representatives indicated the installation of a warning system would be the appropriate solution to improve the level of safety at the crossing. Transport Canada advised that the Grade • Crossing Improvement Program required a base cross product of 1000 as one warrant to consider funding support towards the installation of a warning system at the crossing. Transport Canada following further review, advises an application for funding assistance towards the installation of either a new or cascaded warning system would not be considered at this time. Transport Canada would however support an application from the road authority for funding assistance towards the installation of "luminaire" lighting at the crossing. As an additional alternative, consideration may be given to installing street lightning. This lighting as utilized at highway intersections may provide a similar level of visibility and be more cost effective than the installation of luminaire lighting. Financial Implications Unknown at this time. Recommendation ° That Council receive this report as information. I will be investigating these two options further and will bring this issue back to Council with information on applying for assistance/funding required. 2 Rob ayhe 22 0 L' Linden Rescue Unit Council Agenda Item #6(e) 23 Council Agenda Item #6(f) To: Reeve Hoppins Members of Council From: Gene Kiviaho, CAO Date: August 16, 2004 Issue Strategic Planning and 2005 Budget Background Council has established strategic planning as the first step in the budget process and held a strategic planning session in Red Deer on June 17, 2004 that was not completed due to time restraints. Council is requested to consider selecting a date to finalize the strategic priorities so that Administration can prepare the 2005 budget for Council deliberation. Discussion Due to the harvest season and municipal election, Council might consider delaying final determination of the strategic priorities until after the September 20 Nomination Day. Recommendation • 1) Council decision. 0?' Gene Kiv' o, CAO 24 CJ To: Gene Kiviaho Council Agenda Item #6(g) Reeve Hoppins Members of Council • From: Barb Long Date: June 21, 2004 Issue: 2004 Kneehill County Scholarship Background: On January 22, 2001, Policy # 16-4, established a Kneehill County Scholarship Program, committing $1,000.00 per year supporting rural students attending an Alberta university, college, or trade school. The application deadline for this program is July 3l st of the year of application. Discussion: An advertisement was placed in the June 30th, and July 7th, 14th, and 21St editions of The Three Hills Capital. On June 22nd a request was also sent to the Golden Hills School Division to circulate this information. • To date the County has not received any applications for this grant, and Council direction is requested. Recommendation: Council decision. 2 e0'r Barb Long Executive Asst. 25 r1 Council Agenda Item #7(a) Fisher Davis Road Signage - verbal report by Councillor Vern Crawford • • 26 LJ To: Reeve Hoppins Members of Council From: Gene Kiviaho, CAO Date: August 16, 2004 Council Agenda Item # 7(b) • Issue The 2004 Municipal Election Nomination Paper and Candidates Acceptance Background Val Kopjar, Returning Officer, is preparing for the October 18, 2004 Municipal Election and will present a report at the September 14th Council Meeting. September 20th is Nomination Day for the municipal election and Val has prepared the Nomination Paper and Candidate's Acceptance Forms. The Forms are now available for pick up at the County Office during normal business hours and are also available on the County website. In accordance with Section 27 (1) of the Local Authorities Election Act: "Every nomination of a candidate shall be in the prescribed form and signed by at least 5 electors eligible to vote in that election and resident in the local jurisdiction on the date of signing the nomination, and shall be accompanied with a written acceptance signed in the prescribed form by the person nominated, • stating a) That the person is eligible to be elected to the office, and b) That the person will accept the office if elected, and if required by bylaw, it must be accompanied with a deposit in the required amount." Bylaw #1259 requires that "any nomination filed .... for the office of Councillor must be accompanied by a deposit of One Hundred Dollars." The Returning Officer shall receive nominations at the County Office between 10:00 a.m. and 12:00 noon on Nomination Day, September 20, 2004. Notice of Nomination Day will be advertised in the Three Hills Capital on September 8 and September 15, 2004. Recommendation 1) That Council receive this report as information. Gene viaho, CAO 27 To: From: Date: RE: • Issue: Contril Council Agenda Item #7(c) Reeve Hoppins Members of Council Gene Kiviaho, CAO August 17, 2004 Alberta Rural Municipal Administrators Association (ARMAA) Conference )ution to the Alberta Rural Municipal Administrators Association Conference Background Our Zone is hosting the 2004 ARMAA Conference in Rocky Mountain House September 8 - 10 and a copy of the agenda is attached as information. Counties in the Central Zone are asked to consider contributing towards the conference and the financial contributions range from $500 to $1500. Given that our County has a representative on the organizing committee it would be appreciated if Kneehill County could make a contribution of $500. Financial Impact $500 Recommendation That Council contribute $500 to the 2004 ARMAA Conference Gene Kiviaho CAO • 28 0 i ALBERTA RURAL MUNICIPAL ADMINISTRATORS ASSOCIATION 2004 CONFERENCE AGENDA SEPTEMBER 9th, 2004 8:00 - 8:30 am Registration - Rocky Community Centre Session Chairman President John Eriksson 8:30 - 8:45 am Conference Opening Greetings - Minister of Municipal Affairs - Guy Boutilier Greetings - Reeve Dwight Oliver - Clearwater County Introduction of New Members Sandra Peterson-Keyes - M. D. of Rocky View JoAnn Gourley - M. D. of Rocky View Lori MacMurdo- County of Stettler Brian Bowles, Leduc County Lavina Henderson, Kneehill County Introduction of Fraternal Delegates Fraternal Delegate from Saskatchewan - Fraternal Delegate from Manitoba - Fraternal Delegate from British Columbia - 8:45 - 9:15 am AAMD&C -Jack Hayden - President Gerald Rhodes, Executive Director 14 • 9:15 - 10:00 am Reynolds, Mirth Richards & Farmer 10:00 - 10:15 am Coffee - Sponsor - 10.15 - 12 noon Keynote Address - Patricia Katz - Crazy World, Crazy Times 12:00 - 1:00 pm Lunch - C:\Documents and Settings\kristin\Local Settings\Temporary Internet Files\OLKC4\2004 Conference Agenda - Draft Two.doc aq 11 0 ALBERTA RURAL MUNICIPAL ADMINISTRATORS' ASSOCIATION 2004 CONFERENCE AGENDA SEPTEMBER 9th, 2004 Session Chairman Vice President - Jack Ramme 1:00 pm - 2:00 pm Emergency Management Alberta 2:00pm - 2:45 pm Assessment Audits, Linear 2:45 pm - 3:00 pm NACLAA 3:00 - 3:15 pm Coffee - Sponsored by Session Chairman Director Loretta Thompson 3.15 - 4:15 pm Special Constable Regulation Review Session Chairman Past President - Frank Coutney 4:30 - 5:00 pm Business Meeting - Nominations Nominations for President Nominations for Vice President District Meetings Nominations & Election of Directors for Districts: Two & Four BANQUET 6 P.M. • C:\Documents and Settings\kristin\Local Settings\Temporary Internet Files\OLKC4\2004 Conference Agenda - Draft Two.doc 3o E ALBERTA RURAL MUNICIPAL ADMINISTRATORS ASSOCIATION 2004 CONFERENCE AGENDA SEPTEMBER 10, 2004 Session Chairman Director R D oy oonanco 8:30 - 9:00 am Ambulance Service - Transfer of Ground Ambulance 9:00 - 10:30 am Brad Pickering Deputy Minister of Municipal Affairs 10:30 am - 10:45 am Coffee Session Chairman Director Dave Dmytryshyn & Loretta Thompson 10:45 am - 11:15 am Municipal Issues & Trends Session Chairman Director Bob Miles 11:15 am - Annual General Meeting Adoption of Minutes September (see attached) Financial Report December 31, 2003 (See Attached) Reports of Officers & Committees President's Report Municipal Health & Safety Association Unfinished Business None Resolutions New Business & Discussions -Location of 2005 Conference - Zone Three -Membership Fee Recommendations - Executive Recommendation - Addresses Election of Officers Election of President - (if required) Election of Vice President - (if required) Report Results of District Elections Other Business Adjournment Draw (ARMAA Members only) must be in attendance Have a Safe Trip Home • C:\Documents and Settings\kristin\Local Settings\Temporary Internet Files\OLKC4\2004 Conference Agenda - Draft Two.doc 31 To: Reeve and Members of Council Council Agenda Item # 7(d) From: Planning and Development Date: August 18, 2004 ISSUE • Request for an extension to the endorsement period for subdivision file # KNE03101 - SW 33 30 25 W4. BACKGROUND In March of 2003, the County MPC approved a subdivision application submitted by Mr. Charles Schartner (Applicant). The Applicant is now applying for an extension to that period in which the plan of subdivision must be submitted, as it is stated within Section 657(1) of the MGA that the "applicant for subdivision approval" must submit to the "subdivision authority" the plan or instrument that effects the subdivision within one year following the date on which the decision was given to the Applicant. As the Applicant has not yet provided the requisite instruments relating to the approved subdivision, an extension is necessary. Section 657(6) grants Municipal Councils the right to grant extensions. DISCUSSION The Applicant has submitted all required information to complete the application and all • conditions, and has paid the requisite extension fee. Staff are in favor of an extension, and are sympathetic with the Applicant's claim that development of the road allowance adjacent to the subject property obstructed surveying efforts. RECOMMENDATION That Council, following Section 657 (6)(a) of the MGA, grant an extension to the one-year time period in which the Applicant must submit the requisite instrument to effect the subdivision. Extension should expire on October 1S`22004. Submitted by: Jeremy Fenton, 7 W__A_ Planning and Development • 32 • C •C Z ,) q m D D O a w % % dvi dvi v n a D v .c Y nl ?I? c 4 Q >. >. >. >. >, °' n w is '?'- 3 o m °• p Z e 8 8 8 8 8 ° o np n o c D a S o E m 2 . 0 0 C C 8 D a O O ) C C U 8 0 y d 'r3 C C C C C O O U t m.C C'.7 C a', c o a a Z. r E co c > c I? : '' o =, 0: 0 o n a a c a - m s a dEi c 0 -Zs' U U p 0 0 8 o° ° Z' s _ O d) j y m O d) O i Y f0 C C U K C' N'.ly d U.? K .d $ 22 2 d' X20 D 5 E ?S, E a L'? o 0 X 0: AD - p p-' LY w LL C I a, O Q. gIg d: 'm U P+ E .°. d7 J J 0) U D U U N 6 p w°. 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U 7 ` O C> c c c 9 m c a T w al N C N ' A AL) c o c z _ a) - - a aci E a a E c o r i° x a w o a7 O N y C N > e} N U U U N _ N w a` O N d1 jy N O 7{p'J N Cn " 00] O A N C C c C LL cc a W n pp C ." w a o w w O Z d U 2? Y ?? c o .a4 m y o o too 'rn d E aa, ig o- EE o .2 m CU S ?' o U D''i >E N,q?? va ,Ny,U p o v v o i o? a ' :? > o m m ?a i 3 o y E 0o ma = fin a v° cnIN m c 'mya c°' ° 4 ru c c m a' M) o c tY a? m y r N E .o .- 5. W o c N = E ?_ N a d c c a 5 K i Z 5 J o at p a Y ]1 N O m y L O N A o al {p C 1 0 U N n r a N O a a 7 $ a A :s -6 d w°.. .S CQ i to _ `N? oV 0 0 T 1 U a1 •= L, ?+ C v >>>,, o C N c ') J O 7 , a o d c? . c Z F- 'O a s O N L N ' 7 0 °O al `° a _ 3 y o 4 -- cnmc.3oO R a o?o`o x vav"av m ''n ogo? :aw y•°•:° 8 " ?vY TE H o to °tY V S m? lcp •> mo = d u ° 41 a7 c Al m Q Y (L v a s ?7 a a m N c o - j pcO a ra °. c .S N 0 3 c_ c o « o a m 7 `e c W m C J N C y •, C o j1 O C C C a W v U N N N N a j C L" o -p Ucca•SoO? °?? d a ??xKSc" °OO? xoo??ac c 'O -•i app •'S p c d u7 w' •41 d a a U `? of F o ° p ?c v ° in [..:tS v ° •° 'ro m Ti o a `? a U (7 `o o ° i %? of : i ety U .0. N d N = a y: U .? ._ (/? .0 T N VI i 0 N N o X N p (O c c c N >> o O C it c 2 a V C O c a p p la0 0 W d> Q f0 g; - > ,•o• stn W N O NIL Q- to z - 0 a) O a1d 8m. Ch-? i UU O O LL O!d LN (q C o O N C C O ?a U c v E o e a coo O a E ° c > m o ° o c a a cEi u) (n ID L) m 2 o U n 2 O 1- N Q Z O 2 O ° S S a c ° a) a n m e o a) O O yy •° F- O O ° -a m c o 3 2 U •O m a '1 O U U E c m C7 p .CO.. co 8 C p L N m ¢ F- - U a 2 co a r- U O W J< f F- to < O z w F- F S 0 PENDING BUSINESS ITEMS FROM 2002 - August 18, 2004 Mountain View Emergency Service (56-02) - Sept 24/02 - Gene and Mac will meet with Mountain View County to discuss this outstanding item. Mutual Aid Agreement (52-02) - Oct 8/02 - Administration currently reviewing. April 8/03 Mutual Aid agreements mailed to adjacent municipalities for signature. June/03 Referred to Mac deBeaudrap for review and follow up. Sept. 03, Gene advised he would contact all applicable municipalities, and would then discuss with Mac the best means of obtaining signature. Dec 10/03 Mac mailing new agreements to each of the municipalities. Jan 6/04 Mac will follow up by phone to check the status of the agreements. County of Stettler and Starland County have signed and returned the agreements. Mar/04 Mac reported that Mountain View, Rocky View, and Red Deer agreements are pending. Apr 13/04 Council approved new agreement where all municipalities sign one agreement (noted it was excluding fire) Water Policy (16-02) Equity Water - The Water Policy is on hold until current developments have been resolved. Water Policy: A policy to encompass the costs of lowering any water lines will be presented to Council in Fall 2004. PENDING BUSINESS ITEMS FROM 2003 - August 18, 2004 Fire Agreements (73-03) A tentative Fire Agreement was reached with Three Hills in December 2003. Gene and Mac met with Acme and Linden on May 19, 2004 to review the Fire Agreements. The Agreements will be presented to their respective Councils the week of May 24th. June 22 Council Meeting - to be discussed in camera. Trochu Fire Hall Station Addition Proposal (81-03) June 24/03 Council approved the request from Trochu Fire Dept for support in principle to obtain architectural drawings in order to get process moving. Jan 6/04 Municipal Sponsorship Funding ( $17,940.00) extension approved until October 2004 for completion of this project. Mac deBeaudrap provided a report in the January 9th Council Information Package. Feb 5/04 Mac advised they will be meeting with the architect soon. Mar/04 engineering drawings expected within a week to ten days. Mar 17/04 Mac has blueprints, will present a proposed construction plan to Council in April 2004. Council approval to tender construction(blue prints available should anyone wish to see them). June 22/04 Council Meeting tabled until July 20 meeting for further information. July 20/04 Council meeting motion # 359/04 that $120,000.00 be allotted for the facility, net GST ($100,000 County, $10,000 Lottery, $10,000 Sweat equity). On Aug 18th C.M. agenda LI5 0 BSE (94-03) - July 22/03 Bruce Sommerville, Jeremy Fenton, are developing contingency plans for the County. Donation Policy (126-03) - Sept 9/03 Council requested policy be drafted addressing funding for youth educational programs. To be discussed at the June 17th Strategic Planning Session. Scheduled for July Council Meeting agenda, but tabled until September. Recycling Policy (136-03) Sept 23/03 Discussed at March 23 Committee of the Whole meeting. Councillor Holsworth presented terms of reference of a Waste & Recycling Study to Regional Partnership Initiative Committee for consideration. Committee has taken no further action. Issue pending further review. Equity Line - Water Agreement K.C/Three Hills (150-03) See Item #16-02 s • 0 • 0 0 c (L) ll O N O O D X co a) 3 Y c E a cu N a) a D a L 40 lu CL rn0 'a aoi w a) - 0) U N U >i L C V- Y a (0 a. 0 U 0) O U 0 ~ a O a C 0 :2 cu 0 0) a a c ?, m O cu cB -cu O 0).Q t C c Q Y O y .? w = ai) E O N >, 0 N O= U V o v) 0 M V O <0 LL cu _0 ° U U U c a D : 0 0) 0 S a O T E a J A-4 N ' O cu . n . Z a) u a p d v) p N o o c n O N t c9 E w d d ro c Q acv `- N C C a «) >, E cn y a) c 0 cam ate) - a) aai Ot.? ate, p LL I C wC? -- C) o 0 LL C L a) -0 O to co ?_' ?' v cn a a) - O 4- O L i Q a u O 0) Q U N u) _ . ca f0 •? y a c0 co to O U ? - . ) G ,G aEi y 0* G p ,O a N v) U C C a) o C O > a) c c c E cr3> ca U2 . • c o 2 y? co v G '' . a) G? j CU c? (B m L 0) O (1) a) CF) 0 a) Q) O O (0 a N w. 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